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Home My WebLink About2011-10-03 Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE Regular BOARD MEETING October 3 201 l A regular business meeting of the Reading Housing Authority was held on Monday, October 3, 2011 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:35 P.M. with the Chair, Timothy Kelley presiding. Those members present and forming a quorum were Diane Cohen, Kevin Mulvey, and Mary Connors well m the Secretary/Executive Director, Lyn Whyte. Karen L. Flammia was absent Minutes Move Diane Second Mary Vote 4 -0 12 -21 VOTED: To accept for the record the Minutes of the Regular Business Meeting of September 12, 2011, as presented. Finances Move Mary Second Diane Vote 4-0 12 -22 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #3647- 3000 Payroll Summary as presented for September 2011. Section 8 Voucher Program, #6423 -6000 as presented. Finances Move Diane Second Mary Vote 4-0 12 -23 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end August, 2011 of the current fiscal year. FY 2012 Budeet Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget in ' accordance with DHCD budget guidelines. Lyn Whyte made the presentation to the Board, noting that the Director would be inputting the numbers via the internet on a secured web site for DHCD. Jill Fenton will attend the November Board Meeting to review /answer questions in this regard. FY 2012 4001 Budget Move Diane Second Mary Vote 4 -0 12.24 VOTED: To approve and sign the FY 2012 4001 Budget as submitted. FY 2012 689 Budeet Move Diane Second Kevin Vote 4-0 12 -25 VOTED: To approve and sign the FY 2012 689 Budget as submitted. Personnel Matters: - None at this time Report of Programs: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. There were three vacancies in our elderly development for September. All three units were leased in a timely fashion and occupied by months end. There is one vacancy in our 705 -1 Oakland/Waverly development as of 9/1/2011. That unit has been occupied for over twelve years and will be renovated entirely with new kitchen, new windows, new carpet, paint and front entry doors before being leased. RHA does have a Reading family eligible to move in once renovations are complete. - Sec 8 Report- Kathy Rolf presented a utilization report for the fiscal year July 1 2010 through June 30, 2011. It indicated that 19 vouchers issued during FYE 2011, 16 of which leased up. Thirteen participants left the program during last fiscal year and we have recently pulled an additional 16 applicants from the centralized wait list to determine their eligibility with plans to issue approximately 9 new vouchers before December 2011. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: - The budget for FY 2012 was presented by the Director for approval for all programs. DHCD guidelines ' have allowed a 3% increase in this year's budget. The budget was prepared by Fenton, Ewald & Associates based on the latest issued correspondence from Department of Housing. Our fee accountant, Jill Fenton, was unable to attend this meeting but will be present at November meeting to answer any additional questions and present an overall review of the present fiscal status of the Reading Housing Authority. - The Executive Director requested minutes to reflect ongoing discussions regarding Capital Funding Projects being completed for FY 2012. Service agreements have been entered into for; installation of tub surrounds in our elderly development at Tannerville, windows in five units at our Oakland /Waverly 705 -1 family developments along with installation of exterior doors and storm doors at all six units at Oakland/Waverly, and the installation of three exterior and storm doors at our 74 Bancroft house. Once these projects are completed, all required paperwork will be submitted to DHCD for reimbursement to the RHA. The overall grant was approved by the RHA Board at our December 2010 meeting. Real Estate Matter: 904 Gazebo Circle: We received notice of pending sale for this unit. The owner had asked the realtor to drop the price to $219,900 as a market price. She then accepted an offer of $213,000 for the unit. Based on that, an agreement was prepared by RHA legal counsel, Brad Latham to reflect $170,400 (80% affordable) to unit owner and $42,600 (20 %) to RHA at closing. Owner shall pay usual closing costs associated with the sale of said property. However, the RHA agrees to pay 20% of the broker's commission from its share, but only if and when the sale closes and the RHA receives its share. The agreement was signed by owner on October 4, 2011 and is being forwarded to us by mail. Once received, Mr. Latham will continue to prepare any additional documents required for closing at end of October. Board Schedule October, 2011 BOARD MEETING: 10/03/2011 @ 5:30 PM 12 -026 TO ADJOURN: 6: HIPM. Move Kevin Second Diane Vote 4 -0 14 E. Whyte, Secrehay & Executive Director J41