HomeMy WebLinkAbout2012-02-06 Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE Regular BOARD MEETING, February 6.2012
A regular business meeting of the Reading Housing Authority was held on Monday, February 6, 2012 at
5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:40 P.M. with the Chair, Timothy Kelley presiding. Those members present and
forming a quorum were Diane Cohen, Mary Connors, Kevin Mulvey, and Karen L. Flammia well as the
Secretary/Executive Director, Lyn Whyte. Note, Kevin Mulvey arrived late.
Minutes Move Mary Second Karen Vote 4-0
12 -44 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 9, 2012 as presented.
Finances Move Mary Second Diane Vote 4-0
12 -45 VOTED: To approve and sign the checkrollfbillroll for the period for Accounts Payable Check #3857 -3907
Payroll Summary as presented for January, 2012. Section 8 Voucher Program, #6766 -6851 as presented.
Finances Move Mary Second Karen Vote 4-0
1246 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end December,
2011 of the current fiscal year.
Contract Award WP #1008. Project No.246023 Move Karen Second Diane Vote 4-0
1247 VOTED: To approve and sign the Contract for State -Aided Public Capital Improvement Program
between the Comm. of MA and the Reading Housing Authority for Work Plan #1008, Project No. 246023 in
the amount of $14,000 for the installation of low flow toilets and showerheads at state developments and funded
' through DHCD's Water Conservation Sustainability program.
Renewal of 5 Yr 689 Lease& MeL Contract Move Diane Second Mary Vote 5-0
12-48 VOTED: To authorize Executive Director to enter into new five year lease and management contract
beginning April 1, 2012 with MA DDS Northeast Residential Services for property located at 74 Bancroft
Avenue, Reading, MA.
Personnel Matters:
- None at this time
Report of Programs:
Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
Sec 8 Report- Kathy Rolli, Section 8 Program Coordinator provided her monthly report.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- DHCD Work Plan 1008 for low flow toilets and showerhead installation was discussed. A
Commonwealth of MA Contract in the amount of $14,000 for soft costs was presented to Board for
review and approval. All documentation will be submitted to DHCD by the Executive Director. A
motion for approval was presented and voted upon.
' - RHA lease contract for our 689 -1 development located at 74 Bancroft expires March 31, 2012. A new
management contract between MA Department of Developmental Services (DDS) and the RHA was
presented to the Board by the Executive Director for their review and approval. A boilerplate contract is
provided to HA's by DHCD for use. The new rent of $2,428.23 will reflect a 3.6% increase similar to
this year's Cost of Living Adjustment for SS and SSDI recipients. In addition, a monthly maintenance
fee of $167.00 will be added to the rent calculation bringing our expected rental figure to $2,595.23 per
guidelines. The Executive Director met for an annual meeting with NE Regional Services Director,
Scott Kluge, along with maintenance personnel from both agencies to discuss the new contract along
' with proposed maintenance plans for that building. In addition, all parties performed a walk - through
inspection at the location. The new contract will be submitted to DHCD for final approval once all
signatures are in place. A motion for approval was presented and voted upon.
The 2011 Annual Report to the Town of Reading was presented for Board review and approval for
submittal to the Town by February 2e deadline. Timothy J. Kelley as Chair signed a Letter from Chair
to be submitted with report.
Real Estate Matter:
- 1004 Gazebo Circle: Owner has been notified in writing of our decision not to purchase the
affordable unit. She is making an attempt to sell the unit on her own before engaging the services
of a real estate agent. She will keep me informed as to her progress in this regard. All
documentation has been forwarded to RHA legal counsel Brad Latham. At this time, it is RHA
understanding, that there are no additional time constraints to sell beyond RHA notice of right of
first refusal decision.
- Executive Director has informed a local realtor, Mr. Steve Chula, of BHA interest in purchasing
a multi - family home in Reading. Those conversations are ongoing at this time. Any potential
properties will be presented to the Board for their consideration.
Board Schedule
March, 2012 BOARD MEETING: 03/05/2012 @ 5:30 PM
12 -049 TO ADJOURN: 6:15 PM. Move Diane Second Mary vote 5 -0
Res elfully submitted,
Lyn E. Whyte, Secretary & Executive Director