HomeMy WebLinkAbout2012-03-05 Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE Regular BOARD MEETING, March 5. 2012
A regular business meeting of the Reading Housing Authority was held on Monday, March 5, 2012 at
5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:38 P.M. with the Chair, Timothy Kelley presiding. Those members present and
forming a quorum were Diane Cohen and Kevin Mulvey, as well as the Secretary/Executive Director,
Lyn Whyte. Mary Connors and Karen L. Flammia was absent
Minutes Move Diane Second Kevin Vote 3 -0
12 -50 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February 6,
2012 as presented.
Finances Move Diane Second Kevin Vote 3 -0
12 -51 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check
#3908 -3955 Payroll Summary as presented for February, 2012. Section 8 Voucher Program, #6852-
6936 as presented.
Finances Move Diane Second Kevin Vote 3-0
12 -52 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end January, 2012 of the current fiscal year.
Trash Contract Move Kevin Second Diane Vote 3 -0
' 12 -53 VOTED: To authorize the Executive Director to sign a one year service agreement with Hiltz of
Gloucester, MA, renewable annually for an additional four years, at a cost not to exceed $824 per month
for both 667 and 705 -1 developments the first year and as noted in agreement for years two through five.
DOS Rate Chanee Move Diane Second Kevin Vote 3 -0
12 -54 VOTED: To accept and approve the minimum base wage rates as presented by Comm. Of MA,
DOS effective 04/01/12 for General Maintenance @ $ 24.95 base rate and Maintenance Man II @ $23.53
base rate.
Personnel Matters:
- Department of Labor rates have been published for maintenance personnel effective April 1, 2013.
There will be a 3.60% increase over last year's rate. Memo from Commonwealth of MA was presented
to the Board.
Retort of Proerams•
Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
Sec 8 Report- Kathy Rolf, Sec. 8 Program Coordinator provided a monthly report for review.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Board reviewed DHCD and HUD correspondence regarding reporting requirements on top five paid
' staff, interim rule to the executive director salary and qualification schedule and HUD guidance on
executive compensation restrictions.
Board reviewed copy of memo from Town Manager to Board of Selectmen regarding the Affordable
Housing Trust Fund and its proposed allocation plan. The memo reviewed sources of funds and
possible uses of AHTF in the future. Any potential issues will be addressed in near future in order to
move forward. The Board will be informed of any additional correspondence in this regard.
- Department of Labor rates for effective date of April 1, 2012 were discussed. Increases apply to
maintenance staff only. Motion was presented and accepted.
' - Executive Director presented information regarding renewal of trash contract for RHA Tannerville and
Oakland/Waverly developments. A standard DHCD service agreement with our present contractor,
Hiltz Waste Disposal Inc was prepared for review, discussion and approval. Hiltz is requesting an initial
5% increase with an option to renew for up to an additional four years with a standard 3% increase per
year. There is an optional termination clause in said agreement. RHA will review competitive rates on
an annual basis before committing to another year. Motion was presented and approved. All required
documentation will be forwarded to Hiltz and DHCD if applicable.
Real Estate Matter:
- 1004 Gazebo Circle: No updates at this time regarding the ongoing attempt to sell this unit.
Board Schedule
April, 2012 BOARD MEETING: 04/02/2012 @ 5:30 PM
12 -055 TO ADJOURN: 6:01 PM. Move Kevin Second Diane Vote 3 -0
E. Whvte. Secretaiv & Executive Director
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