HomeMy WebLinkAbout2012-06-04 Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE Regular BOARD MEETING, June 4.2012
A regular business meeting of the Reading Housing Authority was held on Monday, June 4, 2012 at 5:30
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called
to order at 5:37 P.M. with the Vice-Chair, Kevin Mulvey presiding. Those members present and
forming a quorum were Diane Cohen, Mary Connors and Karen L. Flammia well as the
Secretary/Executive Director, Lyn Whyte. Timothy J. Kelley was absent
Minutes Move Diane Second Mary Vote 4 -0
12-60 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 2,
2012 as presented.
Finances Move Mary Second Diane Vote 4-0
12 -61 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #3987 -4087 Payroll Summary as presented for April and May, 2012. Section 8 Voucher
Program, #7023 -7196 as presented.
Finances Move Diane Second Mary Vote 4-0
12 -62 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end March, 2012 and April, 2012 of the current fiscal year.
' Personnel Matters:
Reminded Board of Annual Reorganization of positions at next meeting for FY 2013.
Mary Connors requested re- appointment to RHA Board. Official notification not yet received.
Report of Proerams•
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
- Sec 8 Report- Kathy Rolli provided report indicating 97% lease -up in the Section 8 program.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Executive Director presented plans for Capital Funding Projects for FY 2013; siding on our 689 -1
Bancroft property and roofs at our 705 -1 family development located on Oakland/Waverly. DHCD
construction advisor, Bob Watt met with Lyn Whyte and Frank Veglia to review our projected plans.
RHA will be soliciting quotes for labor only on these two projects and RHA intends to provide all
materials. We feel this is the best use of funds and within our expertise to proceed in this manner. Any
other smaller projects planned for FY 2013 will most likely be completed in -house or with limited
outside contractors. Our proposed funding for FY 2013 is approximately $72,000 at this time.
- Budget guidelines for FY 2013 have not been released. RHA will proceed into the next fiscal year
utilizing 2012 actual numbers. Most likely, our monthly operating statements for the first quarter of FY
2013 will reflect 2012 budget numbers.
' Real Estate Matter:
- 1004 Gazebo Circle: Owner has not moved forward on sale of this affordable unit. She will keep
RHA informed.
- Gazebo garage: Tenant, Joanne Law, has indicated desire to buy the garage, however, RHA will
' not enter into any installment type agreement for the purchase of this garage, per
Recommendation of RHA legal counsel, Brad Latham. He feels that it might put us in
a compromised situation if Ms. Law defaulted on the agreement. He has recommended
we continue the current tenancy at will arrangement to see if the tenant is able to purchase
the unit in the near future. This agreement was entered into in April 2007 with no expiration
date and a thirty day notice to terminate the agreement. Executive Director will contact our
tenant to inform of our decision to continue our relationship as is if it meets with her approval
as well.
- 501 Gazebo: There was extensive damage caused by a water leak from upstairs unit on May 8,
2008. At this time, expenses have exceeded $18,000. Insurance claims have been filed with RHA
insurance company and with the unit owner above and the master policy for the condominium
development. RHA policy only covers to $10,000 with a $1000 deductible. Overall final costs to
the housing authority have not been determined yet but there is the possibility that RHA may not
receive reimbursement for damages above our policy coverage of $9000 for an incident not
caused by us. Board will be updated on this situation.
Board Schedule
August, 2012 BOARD MEETING: 08/06/2012 @ 5:30 PM
12 -063 TO ADJOURN: PM. Move Second Vote 5 -0
Respec Ily submitted,
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Lyn E. Whyte, Secretary & Executive Director
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