HomeMy WebLinkAbout2012-11-05 Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE Regular BOARD MEETING, November 5, 2012
A regular business meeting of the Reading Housing Authority was held on Monday, November 5, 2012
at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:35 P.M. with the Chair, Kevin Mulvey presiding. Those members present and
forming a quorum were Diane Cohen, Mary Connors and Karen L. Flammia well as the
Secretary/Executive Director, Lyn Whyte and Fee Accountant, Jill Fenton present. Timothy J. Kelley was
absent.
Minutes Move Mary Second Karen Vote 4 -0
13 -023 VOTED: To accept for the record the Minutes of the Annual Business Meeting of October
01, 2012, as presented.
Finances Move Mary Second Diane Vote 4 -0
13 -024 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #4279 -4344 Payroll Summary as presented for October, 2012. Section 8 Voucher
Program, #7560 -7648 as presented.
Finances Move Mary Second Karen Vote 4-0
13 -025 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
' month end September, 2012 of the current fiscal year.
FY 2013 Budeet Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget in
accordance with DHCD budget guidelines. Jill Fenton made the presentation to the Board, noting that
the Director would be inputting the numbers via the internet on a secured web site for DHCD.
FY 2013 4001 Budeet Move Kevin Second Mary Vote 4 -0
13 -026 VOTED: To approve and sign the FY 2013 4001 Budget as submitted.
FY 2011 689 Budget Move Kevin Second Diane Vote 4 -0
13 -027 VOTED: To approve and sign the FY 2013 689 Budget as submitted.
Pet Waiver 667 Developmeut Move Kevin Second Mary Vote 4-0
13 -028 VOTED: To approve and authorize the tenant at #37 -3 to have a cat in accordance with the
rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after
assurance that all conditions for pet ownership are in place
Personnel Matters:
- None at this time
Report of Programs:
' Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report..
Sec 8 Report- Kathy Rolli presented a monthly report indicating 124 vouchers leased with plans to
pull from our waitlist by years end. Also, at this time the department is closely monitoring financial
position as it relates to HAP payments and availability of funds.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
' Budget Presentation: FY 2013. RHA Fee Accountant, Jill Fenton was in attendance at meeting to
present the FY 3013 budgets for the state programs and our Section 8 housing program. Current
state of housing in general was addressed with Jill bringing board members up to date on recent
changes and required documentation to produce transparency for all agencies. Lots of unknowns at this
time. In preparation for RHA budget, administrative salaries were reallocated to more closely reflect
job descriptions within the agency. For the most part, other expense line items are reflecting little
change from previous budget years because as a retained revenue agency we report actual expenses at
this time. All questions presented by board members were addressed at this meeting. Motions were
presented to approve the budget for FY 2013. In addition, Jill Fenton informed the RHA Board that she
would be retiring in May of 2013. A new staff member will be overseeing the RHA in the near future.
- DHCD Notice; Electronic Board meeting Attendance Confirmation correspondence was discussed with
the Board. Moving forward, the Executive Director will submit electronic confirmation of members
attending the board meetings immediately following a scheduled meeting.
- Tannerville tenant requesting waiver for cat was discussed by Board with Executive Director presenting
confirmation of adherence to all rules pertaining to pet ownership. A motion was presented for
approval.
- At this time, the RHA's Sec 8 program has acknowledged the recent changes in FY FMR's published
by HUD but will NOT be changing its current payment standards. The section 8 department will
monitor the rental market in our area along with the financial impact of any changes closely and
review our decision quarterly in regard to maintaining existing fair market rents.
- 14AARG general correspondence commending our efforts to maintain properties.
. Letter to DHCD requesting reimbursement for kitchen project ( #3 CFA ) in the amount of $22,864.49.
- Insurance claims submitted to appropriate insurance carrier for damages at two locations due to recent
stone. 1) Summer garage; approximate $3,250 in repairs, 2) roof at Pleasant Street with water leak in
19 Pleasant Street unit recently upgraded.
Correspondence from elderly tenant acknowledging new entryways and thanking us for our efforts.
Correspondence from Barrington Management Company regarding assessment of $1049.20 for various
exterior work at the Samuel Pierce Condominium development; RHA owns 13 Pierce Street and the
amount charged reflects the size of our unit and will be spread over four months beginning December 1.
Real Estate Matter:
- None at this time.
Board Schedule
December, 2012 BOARD MEETING: 12/03/2012 @ 5:30 PM
13 -029 TO ADJOURN: 6:37 PM. Move Diane Second Karen Vote 4 -0
Res ec Ily submitted,
Zy„ E'v46
Lm E. Whyte, Secretary & Executive Director
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