HomeMy WebLinkAbout2012-12-03 Housing Authority MinutesREADING HOUSING AUTHORITY
' MINUTES OF THE Regular BOARD MEETING, December 3. 2012
A regular business meeting of the Reading Housing Authority was held on Monday, December 3, 2012
at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 5:33 P.M. with the Chair, Kevin Mulvey presiding. Those members present and
forming a quorum were Timothy J. Kelley, Mary Connors and Karen L. Flammia well as the
Secretary/Executive Director, Lyn Whyte. Diane Cohen was absent.
Minutes Move Kevin Second Karen Vote 3-0
13 -030 VOTED: To accept for the record the Minutes of the Annual Business Meeting of November 5, 2012, as
presented.
Finances Move Mary Second Karen Vote 3 -0
13 -031 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #43454392
Payroll Summary as presented for November, 2012. Section 9 Voucher Program, #7649 -7737 as presented.
Finances Move Mary Second Kevin Vote 4-0
13 432 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end October,
2012 of the current fiscal year.
Personnel Matters:
- None at this time
Report of Proarams/UDdates/Old Business:
Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. A vacancy
in both our elderly development and family development was filled from applicants on our waiting
lists. All state units are occupied at this time.
- Sec g Report- Kathy Rolli provided a monthly report to the Board. HUD budget for FY 2014 is yet to
be determined. RHA staff keep watchful eye on our financial position. RHA is still maintaining its
2012 FMR's due to uncertain finances. We have had activity within our RHA -owned units with a 3-
BR unit becoming available. One of our 2BR tenants will move into that unit with another one of our
family's moving to our Summer Ave 2 -BR unit. Plans are underway to fill the expected 2BR available
unit at Gazebo as a result of our in -house accommodations.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report: November report indicated 37 work orders noted for the
month with all subsequent work being completed in the same month.
- DHCD reimbursement for FY13 CFA project: The kitchen project at Oakland/Waverly development
has been approved for payment. Monies are due in December along with our payment for approved
siding project at Bancroft location.
- Update on insurance claims: Summer Avenue damage from storm has been settled. Monies due from
that claim in the amount of #3352.11 is due in December and will be used to offset the cost of repairs
by Bennett Construction in the amount of $3150.00 that was paid by RHA operating funds in
November, 2012. The state claim for damage at our Pleasant Street property has not been settled as of
' this time.
New Business:
- Due to ongoing deterioration of the roof at our Pleasant/Parker building, the Executive Director put in a
request to DHCD to accelerate the planned capital fund project for Fy2015 to replace that roof and do it
as an emergency project now. The roof contract will be posted in the Central Register beginning
December 12, 2012 with closing bid date of December 27, 2012. Subsequent bids will be presented to
' the Board at our January 2013 regular meeting for review and approval. DHCD will be assigning a new
project number to the job in order to utilize capital funding to cover the cost of this emergency project.
The Executive Director informed the Board of its scheduling of the Annual Holiday Lunch for the
Tannerville residents to be hosted on Wednesday, December 19" and catered by the Green Tomato.
The expected cost will remain under $1000. In addition, she requested the opportunity to provide the
staff with a Holiday lunch on December 20a and will close the office for the afternoon on that day.
- Executive Director discussed and ongoing issue at our Summer Avenue property with a tenant that
occupies the basement unit. She has experienced some water issues as a result of a high water table in
the area when it rains and has expressed to outside individuals her "plan' to seek legal counsel to
request damages the next time it occurs. The maintenance staff has responded immediately upon
notification of issues and in advance of known storms takes preventative measures to address potential
problems. RHA would like to take additional constructive measures in order to mitigate future water
problems by building up the existing stairway to pitch it away from the building and divert water from
those stairs. A railing will be added as well to that area. The cost of this repair will be approximately
$3500.00 and would be done as an emergency repair to prevent undue harm to residents. The Board
approved the use of operating funds to complete this job and authorized the Executive Director to enter
into an agreement with available contractor to perform the repairs.
Real Estate Matter:
- None at this time.
' Board Schedule
December, 2012 BOARD MEETING: 12/03/2012 @ 5:30 PM
13 -033 TO ADJOURN: 6:10 PM. Move Mary Second Kevin Vote 4 -0
Res c fully submitted,
I" E. Whvte. Secretar,
i�
& Executive Director