HomeMy WebLinkAbout2016-04-19 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
APRIL 19, 2016
Halsey, Sexton, Berman, Arena, Ensminger LeLacheur
3a) Move that the Board of Selectmen proclaim April 29, 2016 as Arbor
Day in the Town of Reading.
4a) Move that the Board of Selectmen appoint Francis J. Golden to the
Board of Assessors with a term expiring June 30, 2019.
5a) Move that the Board of Selectmen approve the Inter - Municipal
Agreement with North Reading, Saugus and Wilmington for Regional
Housing Services Officer effective July 1, 2016 and expiring June 30,
2018.
5d) Move that the Board of Selectmen close the hearing on Bancroft Avenue
Parking Regulations.
Move to amend Article 5.2 of the Traffic and Parking Regulations by
adding: parking shall be restricted by permit to those with a Reading
Resident Community Access Permit Sticker, from the hours of 2:OOpm
to 8:OOpm from April 1St through August 31St on any streets or parts of
streets to which this Article has been applied as listed under Article 12.
Move that in accordance with article 5.2, parking shall be restricted by
permit to those with a Reading Resident Community Access Permit
Sticker, from the hours of 2:OOpm to 8:OOpm from April 1St through
August 31st
Street to be amended: Bancroft Avenue
Location on Street: Westerly Side from Hartshorn Street to End
of Bancroft Avenue
Reiulation: Article 12
Pursuant to Article: 5.2.2
6a) Move that the Board of Selectmen approve the minutes of April 5, 2016
as amended.
Move to go into Executive Session to discuss strategy with respect to
collective bargaining and that the Chair declare that an open meeting
may have a detrimental effect on the bargaining position of the body,
and to not reconvene in Open Session (roll call vote).
JH KS BB DE
Move that the Board of Selectmen adjourn at p.m.
(5)
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LEGAL NOTICE
TOWN OF.READINC
To the Inhabitants of the Town
of Reading: .
Please take notice that the
Board of Selectmen of the
Town of Reading will hold a
public hearing on April 19,
2016 at 8:15 p.m. in the
Selectmen's Meeting Room,
16 Lowell. Street, Reading,
Massachusetts on:
• Enact Article 5.2.2 to restrict
parking by permit to those
.with a Reading flesident
Community Access Permit
Sticker from 2:00. p.m. to 8:00
p.m. from April 1 through
August 31 on streets or parts
of streets listed under Article
12.
• Restrict Parking on Bpnqroq..'
Avenue on the westerl,�
from Hartshorn Street janj
end of Bancroft Avenuge, Ip,_
"Reading Resident:
.Community Access Per
Sticker from the hours of 0
p.m. to 8:00 p.m. from Q�l�,
1 st through August 31st"
A copy of the proposed 11 �5p
ment regarding this topYp�`s';
available in the Wn
Manager's office, 16 Ldw' T'LL
Street, Reading, MA, M`
Thurs from 7:30 a.m. 1 ,6ff,
p.m., Tues from 7:30'a j .
7:00 p.m. and is attacfi4".�
the hearing notice ortff`,.
website '
www readingma;gov �` `�•
All interested parties arfHNii
ed .to attend the hearibg,'i& >
may submit their comment�.(id-
writing or by email prter•td
6:00 p.m. on April19, 204640
towhmanager @ci reading Ma M
By order of
Robert W. LeLacheur
Town.Manager ,
4.12.16
Town of Reading, MA
Hpm 11, Lulb
Bancroft Parking discussion
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LeLacheur, Bob
From: David Swyter <davidmswyter @gmail.com>
Sent: Sunday, April 17, 2016 11:30 AM
To: LeLacheur, Bob
Subject: Re: Notice of Hearing - Bancroft Ave Parking
Attachments: Photo Bancroft.png
Thanks Bob,
I have added to your map additional areas of existing NO PARKING, attached. I have also added to my proposed
amendment; I have added the area west of Hartshorn Street on Hanscom Ave's east and west sides up to the crest of the
hill where there is a blind spot where traffic meets; this at the suggestion of my neighbors who live on Hanscom Ave.
The general tone from the neighbors that I have spoken with is for extending the restricted permit time from 8:00 pm to
10:00 pm when the lights are extinguished.
One this is for certain, we need support from Reading PD, a little enforcement would go a long way toward improving
our current situation. I assume you will have a representative from our Police Department available at Tuesdays
meeting.
The other issue that neighbors along Bancroft will be vocal about is that players disrespect as they change from
street /work clothing to sporting clothing outside of their cars.
All of this said, the complications of adding lights to the Birch Meadow ball fields will foster additional aggravation, to
say nothing about the impact of additional traffic, noise and light pollution, and extended field use will have on my
neighbors, my family, and our property values. Someone wins and someone loses, we were hoping for a principled
conclusion, but feel our voices have not been heard.
Hope this is helpful. Thanks,
Dave
On Sat, Apr 16, 2016 at 12:11 PM, LeLacheur, Bob <blelacheur a ci.readin r ma_us> wrote:
Hi David —first, please see the map below. Shown in red, there is already no parking allowed in that section, if I understood your
proposal?
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July 22, 2008
VIA OVERNIGHT MAIL
Board of Selectmen
Reading Town Hall
116 Lowell Street
Reading, MA 01867
16jr
Re: Reading Formal Renewal Proposal
Dear Chairman and Members of the Board:
Comcast Cable Communications, Inc,
12 Tozer Road
Beverly, MA 01915
(978) 927 -5700 x4409 Tel
(978) 927- 2603Fax
www.comcast.com
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Comcast of. Massachusetts I, Inc. is pleased to submit this formal proposal in response to the
Town of Reading's ( "Town ") Request for Proposal ( "RFP ") dated June 20, 2008 and received by
Comcast on June 23, 2008. This proposal includes Comcast's response to the Town's RFP, the
Cable Television Division's required Form 100 and $100 filing fee, along with copies of our
proposal for the Town Manager and Town Clerk (the Town Cleric's copy is to be made available
for public inspection during regular business hours at Town Hall). Also included is a proposed
Cable Television Renewal License for the Town's consideration. Comcast's proposal is being
filed in accordance with Federal law, 47 U.S.C. 546(b), in response to the Town's RFP.
Our proposal reflects funding for Public, Educational and Governmental (PEG) Access equal to
three percent (3.0 %) of gross annual subscriber revenues. (Please see definition of gross annual
subscriber revenues within the enclosed proposed Renewal License provided in Part 4 of this
binder). This funding shall be used for PEG Access operational expenses, including staffing,
equipment purchases and facilities. We believe this proposal substantially meets the community
cable related needs taking into account the costs to individual subscribers, based on the
ascertainment of Reading subscribers obtained by Comcast as well as that obtained by the Town
including a commissioned survey and at its -public ascertainment hearing. We have summarized
our proposal in the enclosed Executive Summary.,,
As you are aware, in accordance withSection 626 (b) and,(c) of the Cable Act; the Town has an
obligation under the formal process to,either accept 'pr deny Comcast's'proposal within' four (4).
months. During this time, Comcast is . willing -to meet with representatives of the Town, to
negotiate a mutually beneficial renewal `agrdement. We would be interested in setting up a
meeting schedule with you as soon as possible to achieve this goal within this four month period.
Reading Formal Renewal Proposal
Tilly 22, 2008
Page 2
It is Comcast's position that the existing license shall continue to remain in effect until either a
renewal license is issued or a denial takes place as provided in Section 626.
Sincerely,
YJacM. Lyman
Sr. Manager of Govenunent & Community Relations
/dram
Enclosures
cc: Peter I. Hechenbleickner, Reading Town Manager
William H. Solomon, Special Cable Counsel
Catrice Williams — Massachusetts Cable Television Division Municipal Liaison
Nick Leuci - Comcast Divisional Vice President of Franchising & Community Relations
Tiin Murnane - Comcast Regional Vice President of Government & Community Relations
The Communications Act of 1934, as amended
(47 USC Sec. 546)
Section 626. Renewal
(a) Commencement of proceedings; public notice and participation -
(1) A franchising authority may, on its own initiative during the 6 -month
period which begins with the 36th month before the franchise
expiration, commence a proceeding which affords the public in the
franchise area appropriate notice and participation for the purpose of
(A) identifying the future cable- related community needs and
interests, and (B) reviewing the performance of the cable operator
under the franchise during the then current franchise term. If the
cable operator submits, during such 6 -month period, a written
renewal notice requesting the commencement of such a proceeding,
the franchising authority shall commence such a proceeding not
later than 6 months after the date such notice is submitted.
(2) The cable operator may not invoke the renewal procedures set forth
in subsections (b) through (g) of this section unless -
(A) such a proceeding is requested by the cable operator by timely
submission of such notice; or
(B) such a proceeding is commenced by the franchising authority
on its own initiative.
(b) Submission of renewal proposals; contents; time -
(1) Upon completion of a proceeding under subsection (a) of this
section, a cable operator seeking renewal of a franchise may, on its
own initiative or at the request of a franchising authority, submit a
proposal for renewal.
(2) Subject to section 544 of this title, any such proposal shall contain
such material as the franchising authority may require, including
proposals for an upgrade of the cable system.
(3) The franchising authority may establish a date by which such
Proposal shall be submitted.
(c) Notice of proposal; renewal; preliminary assessment of nonrenewal;
administrative review; issues; notice and opportunity for hearing;
transcript; written decision -
(1) Upon submittal by a cable operator of proposal to the franchising
authority for the renewal of a franchise pursuant to subsection (b) of
this section, the franchising authority shall provide prompt public
notice of such proposal and, during the 4 -month period which
begins on the date of the submission of the cable operator's proposal
pursuant to subsection (b) of this section, renew the franchise or,
issue a preliminary assessment that the franchise should not be
renewed and, at the request of the operator or on its own initiative,
commence an administrative proceeding, after providing prompt
public notice of such proceeding, in accordance with paragraph (2)
to consider whether -
(A) the cable operator has substantially complied with the material
terms of the existing franchise and with applicable law;
(B) the quality of the operator's service, including signal quality,
response to consumer complaints, and billing practices, but
without regard to the mix or quality of cable services or other
services provided over the system, has been reasonable in light
of community needs;
(C) the operator has the financial, legal, and technical ability to
provide the services, facilities, and equipment as set forth in
the operator's proposal; and
(D) the operator's proposal is reasonable to meet the future cable -
related community needs and interests, taking into account the
cost of meeting such needs and interests.
(2) In any proceeding under paragraph (1), the cable operator shall be
afforded adequate notice and the cable operator and the franchise
authority, or its designee, shall be afforded fair opportunity for full
participation, including the right to introduce evidence (including
evidence related to issues raised in the proceeding under subsection
(a) of this section), to require the production of evidence, and to
question witnesses. A transcript shall be made of any such
proceeding.
(3) At the completion of a proceeding under this subsection, the
franchising authority shall issue a written decision granting or
denying the proposal for renewal based upon the record of such
proceeding, and transmit a copy of such decision to the cable
operator. Such decision shall state the reasons therefor.
(d) Basis for denial —
Any denial of a proposal for renewal that has been submitted in compliance
with subsection (b) of this section shall be based on one or more adverse
findings made with respect to the factors described in subparagraphs (A)
through (D) of subsection (c)(1) of this section, pursuant to the record of the
proceeding under subsection (c) of this section. A franchising authority may
not base a denial of renewal on a failure to substantially comply with the
material terms of the franchise under subsection (c)(1)(A) of this section or on
events considered under subsection (c)(1)(B) of this section in any case in
which a violation of the franchise or the events considered under subsection
(c)(1)(B) of this section occur after the effective date of this subchapter unless
the franchising authority has provided the operator with notice and the
opportunity to cure, or in any case in which it is documented that the
franchising authority has waived its right to object, or the cable operator gives
written notice of a failure or inability to cure and the franchising authority
fails to object within a reasonable time after receipt of such notice. .
(e) Judicial review; grounds for relief
(1) Any cable operator whose proposal for renewal has been denied by a
final decision of a franchising authority made pursuant to this
section, or has been adversely affected by a failure of the franchising
authority to act in accordance with the procedural requirements of
this section, may appeal such final decision or failure pursuant to the
provisions of section 555 of this title.
(2) The court shall grant appropriate relief if the court finds that -
(A) any action of the franchising authority, other than harmless
error, is not in compliance with the procedural requirements of
this section; or
(B) in the event of a final decision of the franchising authority
denying the renewal proposal, the operator has demonstrated
that the adverse fording of the franchising authority with
respect to each of the factors described in subparagraphs (A)
through (D) of subsection (c)(1) of this section on which the
denial is based is not supported by a preponderance of the
evidence, based on the record of the proceeding conducted
under subsection (c) of this section.
(f) Finality of administrative decision —
Any decision of a franchising authority on a proposal for renewal shall not be
considered final unless all administrative review by the State has occurred or
the opportunity therefor has lapsed.
(g) "Franchise expiration" defined —
For purposes of this section, the term "franchise expiration" means the date of
the expiration of the term of the franchise, as provided under the franchise, as
it was in effect on October 30, 1984.
(h) Alternative renewal procedures —
Notwithstanding the provisions of subsections (a) through (g) of this section, a
cable operator may submit a proposal for the renewal of a franchise pursuant
to this subsection at any time, and a franchising authority may, after affording
the public adequate notice and opportunity for comment, grant or deny such
proposal at any time (including after proceedings pursuant to this section have
commenced). The provisions of subsections (a) through (g) of this section
shall not apply to a decision to grant or deny a proposal under this subsection.
The denial of a renewal pursuant to this subsection shall not affect action on a
renewal proposal that is submitted in accordance with subsections (a) through
(g) of this section.
(i) Effect of renewal procedures upon action to revoke franchise for cause -
Notwithstanding the provisions of subsections (a) through (h) of this section,
any lawful action to revoke a cable operator's franchise for cause shall not be
negated by the subsequent initiation of renewal proceedings by the cable
operator under this section.
(1
COMCAST'S RESPONSE TO THE REQUEST FOR A CABLE TELEVISION
RENEWAL LICENSE PROPOSAL
FOR THE
TOWN OF READING
TABLE OF CONTENTS
PART 1:
EXECUTIVE SUMMARY
PART 2:
COMCAST
Section A: Who We Are
Section B: Management Team
PART 3:
RESPONSE TO REQUEST FOR PROPOSAL ( "RFP ")
j
Attaclunent A: RKM Evaluation
Attachment B n626 of the Cable Act
PART 4:
DRAFT RENEWAL LICENSE PROPOSAL
PART 5:
PA RT 6:
CUSTOMER ASCERTAINMENT SURVEY
MASSACHUSETTS APPLICATION FORM 100 WITH EXHIBITS
Exhibit A: Certificate of Authority ihn & ubscdriber Privacy Notice
Exhibit B: Billing & Ternination S
Exhibit C: Channel Line -up
Exhibit D: Price Card
Exhibit E: Map of Systein
Exhibit F: Comcast's Annual Report
Exhibit G: System Information
Exhibit H: Corporate Family Tree Information
2006
Town of Readin — Verizon New England, Inc.
Cable Television
Chronology of Cable Licensing LProcess
February 1, 2005: Verizon representatives meet with Town of Reading Board of Selectmen to
discuss Verizon's interest in obtaining a cable license in Reading. The Board of Selectmen
unanimously vote to initiate the cable licensing process.
February 3, 2005: The Town sends letters to the Cable Division of the Department of
Telecommunications and Energy requesting waivers and giving notice of the Town's initiation of
the cable licensing process. (See Tab 1)
February 16, 2005: The Cable Division issues waivers to the Town. (See Tab 2)
March 18, 2005: The Town places advertisement soliciting cable television license applications.
(See Tab 3)
April 15, 2005: Verizon submits a cable television license application. (See Tab 4)
July 12, 2005: The Town issues an Issuing Authority Report. (See Tab 5)
August 9, 2005: Verizon submits proposed cable license to the Town. (See Tab 6)
August 2005 — November 2005: The Town issues extensions for Verizon to submit an amended
application. (See Tab 7)
August 2005 — December 2005: Verizon and the Town meet for negotiation sessions.
December 5, 2005: Verizon submits IAR response (amended application) to the Town. (See
Tab 8)
December 5, 2005: The Town places public notice for December 19 public hearing. (See Tab
9)
December 9, 2005: Verizon submits proposed final license to the Town. (See Tab 10)
December 19,2005: Board of Selectmen holds a public hearing.
Epstein and August, LLP - Attorney Profiles Page
III
Attorney
Peter J. Epstein is a Boston -based
communications attorney, specializing in cable
television and telecommunications law,
primarily for municipalities. He is in the firm of
Epstein & August, L.L.P. He is a graduate of
George Washington University and Suffolk
Law School. A member of the Massachusetts
bar, he has worked with hundreds of
Massachusetts and New England
communities involved in various stages of the
cable television regulatory process, a majority
of which have involved the cable television
renewal process. He has also represented
communities involved in the cable television
transfer process, license amendments, license
compliance, right -of -way regulatory work.
public, educational and governmental ( "PEG")
Access matters and a number of other cable
and telecommunications related matters. He
has incorporated and helped develop scores
of non- profit PEG Access corporations.
For many years, he served as both in-
house and then outside legal advisor to the
City of Boston's Office of Cable
Communications. He was also involved, first
as its legal counsel, then as President, in the
establishment of a Massachusetts chapter of
the National Association of
Telecommunications Officers and Advisors
( "NATOA "), which (among other things)
monitors the latest developments and
activities in the cable and telecommunications
field for municipal officials. NATOA is active in
lobbying for and against cable - related
legislation and regulations, as well as filing
comments with the Massachusetts Legislature
and the Massachusetts Cable Television
Division. He has drafted several pieces of
legislation favorable to municipalities. He has
also served on NATOA's Legal Affairs
Committee.
He speaks annually on cable and
telecommunications issues at a number of
conferences and seminars. He has written
several articles on cable television matters,
including two articles for the Communiy
Television Review, as well as for the
Massachusetts Municipal Association's
journal.
Mr. Epstein also serves as an elected
official on the Brookline Board of Library
Trustees, of which he has been Chairman for
the past several years.
http://www.epsteinandaugust.com/attorneyprofiles.html
Page 1 of 2
William August, Esq. (�
Bill August is a partner at Epstein &
August, LLP, a law firm concentrating in
the representation of municipalities in
cable television and related
telecommunications matters. Bill August
has represented more than seventy
municipalities in cable franchise renewal
and cable regulatory matters and is a
recognized leader in municipal cable
television law. Mr. August was previously
General Counsel to the Massachusetts
Cable Television Division, served as the
Cable Division's first municipal assistance
coordinator, and was also General
Counsel to Action for Children's
Television. He is Legal Counsel to New
England's largest access corporation,
Boston Neighborhood Network (BNN)
and has incorporated and represented
more than fifteen non - profit access
corporations. Bill is currently
representing numerous municipalities in
telecommunications right -of -way
management proceedings and works
closely with the Massachusetts Municipal
Association on several cable and telecom
projects.
Bill is co- author of a Municipal Law
Treatise chapter on Telecommunications
Law and he authored law review and
numerous articles on communications
law. He is a frequent speaker at
conferences on cable television
law, telecommunications law, non - profit
access corporations and for the past four
years he has chaired the Massachusetts
Municipal Association Annual Meeting
workshop on telecommunications and
cable television law. Bill is also currently
a co- director of the Massachusetts
Chapter of the National Association of
Telecommunications Officers and
Advisors. Bill is a graduate of Princeton
University, A.B. '76, Phi Beta Kappa and
Harvard Law School, J.D. '80.
4/18/2016
Epstein and August, LLP - Attorney Profiles Page
Page 2 of 2
Epstein & August, LLP, 875 Massachusetts Avenue, Suite 31, Cambridge, MA
02139
Telephone: 617 -951 -9909
peteraa,epsteinand.p u�g st.com I
billaugust a epsteinandaugust.cam
The information you obtain at this site is not, nor is it intended to be, legal advice. You should consult an attorney for
individual advice regarding your own situation.
reserved. You may reproduce materials available at this site for
http:// www. epsteinandaugust .com /attorneyprofiles.html 4/18/2016
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2016 -04 -05
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Selectmen Meeting Room
Session: Open Session
Version:
Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry
Berman, Daniel Ensminger
Members - Not Present:
John Arena
Others Present:
Town Manager Bob LeLacheur, Police Chief Mark Segalla, Fire Chief Greg
Burns, Head Dispatcher Vicky Avery, Town Counsel Ray Miyares, Executive
Assistant Paula Schena, Carol McFadden, John Feudo, Kate Kaminer, Angela
Binda, Jeanne Borawsky, Stephen Crook, Tim Kelley, Lyn White, Richard
Robbins, Robert Scott Kajonda
Minutes Respectfully Submitted By: Secretary Barry Berman
Topics of Discussion:
Reports and Comments
Selectmen's Liaison Reports and Comments - Dan Ensminger noted that he attended a
meeting with Representative Brad Jones that was called by the Climate Advisory Committee.
Representative Jones noted that there is discussion on Beacon Hill re: power supply. The
state has two large power sources going off line next year so the state is considering
hydroelectricity from Canada and offshore windmills. Solar will not play a big. role.
Canadian hydro could be expensive and windmills are 'not very effective. The Kinder
Morgan pipeline was not a favorite in the room even though it is the friendliest source and
clean. Unfortunately, Kinder Morgan has not treated communities very well.
Barry Berman noted that he has been invited to meet with the Library Trustees to talk about
fundraising for the new library.
John Halsey noted that he attended the Birch Meadow Committee meeting. There are two
phases being looked at. Phase 1 is the lighting and it is in process. He's guessing Phase 1
will be done before year end and the hope is to get all fields lit. Phase 2 is being worked on
and that includes items such as the pavilion, plumbed bathrooms and other items in the
survey that they are trying to address.
Town Manager's Report - The Town Manager noted that the Reading Police were highly
involved in two fast arrests last week and he congratulated all of them. He noted that a
future agenda item involves the Bylaw Committee coming in to talk to the Board about
recommending Bylaw changes. The Board also needs to form a Cable TV Advisory
Committee to enter into negotiations with the cable companies. It will be time consuming
and challenging.
Page 1 1
Board of Selectmen Minutes - April 5, 2016 - oaae 2
The Town Manager noted that Dan Ensminger, John Halsey and himself have been meeting
with North Reading re: MWRA. North Reading Selectmen will come here to speak with the
Board and then the Reading Board of Selectmen will attend one of the North Reading Board
of Selectmen meetings to discuss their MWRA hook up. This is an important project and
there will be many discussions.
Proclamations /Certificates of Al2preciation
Reading Rockets - Snow Shovelers - A motion by Berman seconded by Sexton that
the Board of Selectmen approve the Certificate of Recognition for the Reading
Rockets for volunteering their time to shovel for elders was approved by a vote of
4 -0 -0.
National Telecommunications Week - Chief Segalla, Chief Burns, Police Office David Clark
and Head Dispatcher Vicky Avery were present. Vicky Avery noted she appreciates her
position and staff and noted that both Chiefs are very supportive.
A motion by Berman seconded by Ensminger that the Board of Selectmen declares
April 10 - 16 as Public Safety Telecommunications Week in Reading was approved
by a vote of 4 -0 -0.
Discussion /Action Items
Letter of Support - COA - The Town Manager noted that the Council on Aging is requesting
the Board to send a letter to the state reps to increase the line item in the budget to
support $10 per elder per year.
A motion by Berman seconded by Sexton that the Board of Selectmen approve a
letter of support for the Council on Aging and ask the Chairman to sign on the
Board's behalf was approved by a vote of 4 -0 -0.
Hearing - Recreation Fees - Joint Meeting with Recreation Committee - Community
Services Director John Feudo, Jenna Fiorente and Recreation members Kate Kaminer, Frank
Driscoll, Michael DePietro, Jeanne Borawski and Daniel Foley were present. The Recreation
Committee called to order.
John Halsey noted that he is a regular user of fields so he will not be part of the discussion.
Frank Driscoll asked Mr. Halsey repeatedly why he participated in the field lighting talks at a
previous Selectmen's meeting. John Halsey noted that was because it was a much broader
discussion and he did recuse from some of the discussion. He pays for fees for field use so
he will recuse himself tonight. Daniel Ensminger reminded Frank Driscoll that the whole
board agreed with the priorities set for the lighting. John Halsey recommended that Frank
Driscoll look at the minutes and he will see how much he had to say. In fact, he only spoke
on one safety question that was brought up by the Recreation Committee. He will refrain
from discussion tonight and Mr. Halsey left the room.
The Secretary read the hearing notice.
John Feudo noted that the fees need to remain somewhat reasonable. The goal is to cover
costs but keep it reasonable. Fees were last changed in 2006 when they were increased by
$7000 to $20,000. He noted that the admin /scheduling of field costs are approximately
$25,000. The revolving fund pays for electricity, minor repairs and portable restrooms. The
proposed increase will bring the fund up to $60,000. DPW support is $20,000;
Administrative support is $25,000 and minor repairs $15,000.
. GIs
John Feudo noted that notable changes include in town fees increased from $10/$12 to
$12/$14 per player; non - reading residents increased from $20 /hour to $30 /hour for field
passes; the fee was increased from $75 /hour to $100 /hour for Collins Field; and resident
Page 1 2
Board of Selectmen Minutes - Aoril 5, 2016 - page 3
fees for one time use remain the same at $10 /block of time. Another notable change is the
camp and clinic field fee matrix was eliminated so he doesn't have to go out and physically
count the number of people on the field.
Barry Berman noted that it Kooks like the per person fee increased 10% but it's not a lot of
money. John Feudo noted he applied it to last year's numbers. Barry Berman noted that
there is a lot of wear and tear on the fields and asked if we could incorporate the fees to
cover future costs. The Town Manager noted that is illegal because the general fund must
pay for the capital. He noted that the Schools have a significant amount of money in their
revolving fund but Recreation is governed by the state and they are only allowed to keep
$10,000 at year end. John Feudo noted that the Recreation revolving fund turned back
$124,000 last year to the general fund.
John Feudo noted that the proposed fees are at the bottom of the chart and there has been
no push back from organizations.
Barry Berman asked if the new lights will be metered so we can charge and John Feudo
noted we are working on that.
Angela Binda noted that there has been discussion about revenue generation and she asked
if that was something being looked at with in town costs and out of town costs or are we
just trying to cover costs. The Town Manager noted that we can't pay for capital or debt but
increased fees will turn money back to the general fund. Angelo Binda asked if there has
been philosophical discussion regarding in towners and out of towners. John Feudo noted
that philosophically the fields are for Reading first. We would never give a field to out of
towners before in towners. Angela Binda asked if there is any correlation between what the
town charges and what the organizations charge and John Feudo noted the he assumes
they will increase their fees.
A motion by Berman seconded by Ensminger that the Board of Selectmen close the
hearing amending the Recreation fees was approved by a vote of 3 -0 -0 (Halsey
was not present).
A motion by Berman seconded by Ensminger that the Board of Selectmen approve
the recommended field and facility fees as indicated in the memo from John Feudo
to Bob LeLacheur dated February 29, 2016 was approved by a vote of 3 -0 -0
(Halsey was not present).
The Recreation Committee adjourned.
John Halsey returned to the meeting.
Reading Ice Arena Report - Carl McFadden noted that he is appointed by the Board of
Selectmen to be their representative on the Burbank Ice Arena Board of Directors. The
original agreement was 20 years ago. The Board recently renewed for another 10 years.
Mr. Burbank never wanted the arena to be a white elephant to the Town. He noted that
North Reading was using the ice arena a couple of years ago but the feeling was that
Reading needed more time so North Reading went elsewhere. They have $310,000 in their
rainy day fund and will be turning back $50,000 to the Town this year. Over the years the
Ice Arena has returned $2.3 million to the Town plus ice time. All capital items under
$5,000 are paid out of the cash flow.
Carl McFadden noted that in regards to succession planning if Ed's position becomes vacant ,
then there will be applicants from all of the other rinks who would love to come to Reading.
&a,?
Page 1 3
Board of Selectmen Minutes - April 5, 2016 - page 4
Barry Berman noted asked if there is a formula for returning funds to the Town and Carl
McFadden noted that they will never sacrifice their rainy day fund. The payment is actually
a bonus to the Town. The Town Manager noted that we should expect $0 and not work
into the budget planning. He noted this is the perfect public /private partnership.
John Halsey noted that the savings to the school programs is great.
Citizen Advisory Board (CAB) Member Report - CAB member Dave Mancuso was present.
He noted that things are going well at the Light Department and they are busy with the
budget season. The CAB asked them to flip things around this year and to the operating
budget before the capital budget. Ms. O'Brien is putting together a work plan. A lot of time
and effort will be going into the network which will create a series of fee increases.
The RMLD plans to look at distributive generation with a 2MW generator to reduce peak load
and reduce costs. The RMLD will receive payments from ISO New England for this. Barry
Berman asked if there is a site location for this and Dave Mancuso noted it is not a huge
generator and he will get the details. It is not terribly loud but will create some noise so
wherever they put it they will need to work with the neighbors. They are also continuing to
work with the solar project.
Daniel Ensminger noted that Representative Brad Jones came to Reading to talk. He talked
about solar metering and noted that the legislature dropped the reimbursement amount.
This has become a politically driven topic. With Pilgrim going offline the state is looking at
offshore wind and hydropower. The RMLD has to keep abreast of these things. John Halsey
noted he was surprised no RMLD employees were present at the meeting with
Representative Brad Jones. Dave Mancuso noted that Salem is coming online soon and that
is gas powered.
Dave Mancuso noted that the RMLD is also talking about other ancillary services i.e.
telecommunication and cable TV. He also noted that Comcast upgraded 6 - 10 times this
year and keeping up with that would be a huge challenge for the RMLD. Security would also
be a challenge. He doesn't see this being a revenue generator.
Dave Mancuso noted that the Town needs to grow high end users of power into our
economic development. We have the lowest electric rates. John Halsey noted that was
correct but will we maintain the same costs. Dave Mancuso noted that RMLD will be like the
rest of the market - up and down. He suggests the Town work closely with the RMLD.
Dan Ensminger noted that North Reading is short on water but has a lot of land.
Kevin Sexton noted that the new Planner should work with the RMLD.
Housing Authority Report - Housing Authority Director Lyn Whyte, and Housing Authority
Members Tim Kelley and Dick Robbins were present.
Lyn Whyte noted that Karen Flammia retired and Dick Robbins was appointed in her place.
Two of her long -term employees left and she has added a bilingual employee. They spent
$80,000 on capital projects this year and they added a two bedroom unit to their program.
She expects no more change over in staff and they have a larger agency assisting in
maintenance.
Barry Berman asked if 40B's affect the Housing Authority and Lyn Whyte noted that they
have assisted in the lottery process but they don't have enough staff to run it. Barry
Berman asked how they preserve affordable units and Tim Kelley noted that is managed by
the Federal and State. The Housing Authority doesn't manage the percentage but the units
they own count towards the Town's percentage. The Town Manager noted that our
Regional Planner will be in to discuss this at the Board's next meeting.
Page i 4 ��
Board of Selectmen Minutes - April 5,, 2016 - page 5
John Halsey asked if the Housing Authority can help us if we get proceeds of 15 units from
the 40B project. Lyn Whyte noted that she has worked with Archstone and CHAPA oversaw
that project. John Halsey noted that he would feel better if the Housing Authority was
involved in this. He asked if it is inappropriate for them to fund a position and Lyn Whyte
noted it is not inappropriate and that most agencies have an assigned person.
Hearing - Amend Traffic Rules and Regulations - Police Station Parking Lot - The Secretary
read the hearing notice.
Police Chief Mark Segalla noted that parking at the Police Station is a big issue so he came
up with a plan and met with the residents. In 1999 they had 13 cruisers and we now have
18. In 1999 they had 37 Officers and they now have 42. In addition, they had two civilian
employees in 1999 and they now have five. So, due to an increase in staffing there is a
shortage of parking. When the media room is in use there is no parking either. He
proposes "Police only parking" in the three spaces on Middle Street. He is asking for
designated spots in the parking lot and wants to secure the entrance with a sign that says
"Police entrance only." Chief Segalla noted it is not secure to have civilians walking around
when they are bringing in prisoners.
Barry Berman noted there should be a designated spot for the Police Chief and it was noted
there is not.
The Town Manager noted that when the Police Station was built it was another world. Also,
the drugstore is empty now so it is a good time to do this.
John Halsey noted that basically they are just adding three spots on the street. He asked
how easy this will be to do and Chief Segalla noted it is mostly signage and line painting.
Joyce Gould, neighbor on John Street noted that this is an old neighborhood. A lot of
families are parking on the street. One neighbor suggested making the driveway one way
and do angled parking.
A motion by Berman seconded by Sexton that the Board of Selectmen close the
hearing on Enacting Article 5.17 of the Traffic and Parking Regulations was
approved by a vote of 4 -0 -0.
A motion by Berman seconded by Sexton that the Board of Selectmen Enact
Article 5.17 Police Vehicle Parking Only - No person shall park any vehicle in a
designated Police Vehicle Parking Only on any parts of streets listed to which this
Article has been applied as listed under Article 12 was approved by a vote of 4 -0-
0.
A motion by Berman seconded by Ensminger that the Board of Selectmen approve
designated "Police Vehicle Parking Only" at the following location:
Street to be amended: Middle Street
Location on Street: Westerly side for a length 73 feet between Union
Street and The Police Station Driveway
Regulation: Article 12
Pursuant to: Article 5.17
was approved by a vote of 4 -0 -0.
A motion by Berman seconded by Ensminger that the Board of Selectmen enact
Article 5.18 Police Station Parking Lot by granting the Chief of Police the authority
/
to regulate the parking and traffic flow in the off - street parking lot immediately !/
surrounding the Reading Police Department Station House, more specifically
located on Assessor Parcel ID's 022.0- 0000 - 0079.0 and 022.0- 0000 - 0075.0. Such
Page 1 5
Board of Selectmen Minutes - AAril S, 2016 - page 6
regulations shall be appropriately signed and subject to periodic review and
adjustment by the Town Manager and Board of Selectmen as needed, was
approved by a vote of 4 -0 -0.
Continued Hearing - Amend Liquor License Policy - The Town Manager noted that the
applicant came before the Board of Selectmen a couple of years ago and she now has a
location. Town Counsel says the current policy is not sufficient to address this type of
license. Town Counsel offers a solution in the letter dated February 23, 2016. There are 10
licenses available.
Daniel Ensminger asked if the hours need to be set and Town Counsel noted that the State
sets the minimum hours.
John Halsey noted that the Board is creating a new category because the applicant doesn't
want to serve food. Town Counsel noted that they are not creating a new category because
it already exists - General on Premise. The Selectmen need to create a policy.
John Halsey noted that the applicant will be operating at the Frame Shop after hours. He
asked if the license is just for evening hours. Attorney Brad Latham representing Judy
Barolak noted it would be for three hours during the painting. The average customers are
35 - 60 year old ladies. The hope is that they will go downtown to eat afterwards.
Kevin Sexton asked how the hours would be controlled and Attorney Latham noted that the
lease to occupy can restrict the hours. Town Counsel noted that the Selectmen can put the
hours as a condition on the license but if the applicant changes her mind then the
Selectmen have to allow because the state sets the hours.
John Halsey noted that his concern is not the hours, just trying to consider if he want this
type of license.
Barry Berman asked how people pay for the tickets. Judy Barolak noted they will sign up
ahead of time online and a bartender will serve beer and wine from a bar. Barry Berman
asked if they will pay for drinks separately and July Barolak indicated yes.
The Town Manager noted this is a new category for the Town and others will follow. Town
Counsel noted that currently Reading only issues licenses to businesses with common
victualler licenses. General on Premise licenses are typically bars so once the Board decides
to issue then that is what you are doing.
Barry Berman noted that there are only 10 licenses available and we need to reserve some
for future development. We need to determine how we issue - is it first come first serve. If
we create another category do we want to envision who we want?
Daniel Ensminger asked how we raise the quota and Town Counsel noted it would need a
Special Act.
John Halsey asked if we issue one do we have to issue more. Town Counsel noted that it
has to serve a public need. Many towns prefer their licenses go to restaurants instead of
bars. The Board of Selectmen need to determine if it fills a public need, so when you make
a decision then indicate in the motion that "it serves a public" need in case there are
appeals in the future. The Selectmen need to make a finding each time of what the public
need is i.e. they want to hold out for restaurants.
John Halsey noted that the policy is out of date. When we rewrite then we should add in (iA
the policy that it is our obligation to serve the public need.
pL�
Page 1 6
Board of Selectmen Minutes - April 5, 2016 - Daae 7
Kevin Sexton noted that none of the comments said tonight reflect on the applicant. He
received a nice note from Brook Chipman supporting the applicant.
Town Counsel noted that the Board needs to set the hours and fees. The consensus of the
Board was to set the hours 11:00 a.m. to 11:00 p.m. Monday through Saturday and 12
noon to 11:00 p.m. on Sundays.
The Board discussed fees and John Halsey noted there is a cost to the Town of providing
this service. Town Counsel noted that the Board could establish a subcategory for
instructional classes and set a separate fee for that.
The Town Manager suggested setting the fees for four categories: General on Premise All
Alcohol, General on Premise Malt and Wine, General on Premise for Instructional Classes All
Alcohol and General on Premise for Instructional Classes Malt and Wine. Town Counsel
recommended that the fees be equivalent to the cost to the Town.
A motion by Berman seconded by Ensminger that the Board of Selectmen close the
hearing on amending Section 3.2.4 of the Board of Selectmen Liauor License
Policies was approved by a vote of 4 -0 -0.
A motion by Berman seconded by Sexton that the Board of Selectman revise
Section 3.2. of the Board of Selectmen Liquor License Policies as indicated in the
memo from Town Counsel to the Town Manager dated February 23, 2016 and set
the hours to be 11:00 a.m. to 11:00 p.m. Monday through Saturday and 12 noon to
11:00 p.m. on Sundays; and to set the fees as follows:
• General on Premise All Alcohol - $3700
• General on Premise Malt and Wine - $2700
• General on Premise for Instructional Classes All Alcohol - $700
• and General on Premise for Instructional Classes Malt and Wine - $500
The motion was approved by a vote of 4 -0 -0.
Approval of Minutes
A motion by Berman seconded by Sexton to approve the minutes of March 22,
2016 as amended was approved by a vote of 3 -0 -1 with Berman abstaining.
A motion by Berman seconded by Sexton to adiourn the meeting at 10:00 p.m.
was approved by a vote of 4 -0 -0.
Respectfully submitted,
Secretary
Page 1 7
3e
1,4-eGGt ✓e-�, illlq °
Reading Town Forest Committee, Progress Overview
Regulations and Policies
Broadscale input into formulation, including hearing
Approval by Board of Selectmen
Extensive posting of regulations, policy and procedures
Operations & Safety
Signage installed to reduce human contact with coyote population
Protocols established for:
Camper registration and fire control
Minimizing disruption associated with dog - walking
Public Education & Natural History
Natural history educational plaques installed
Public field trips
21s' Century, Q -R coded natural history trail & interpretive videos underway
Nest boxes built for educational and conservation purposes
Forest Health & Sustainable Management
Inventory conducted
Mass Audobon use & conservation recommendations posted
Prospective consultant interviewed re: managing forest health
Recreation (ongoing oversight)
Hiking, dog - walking, camping, biking, cross - country skiing, picnicking
Reading Town and non - profit use: Recreation, scouts
Collaborations
DPW, including camper access, dog waste disposal, signage, maintenance
Ipswich River Watershed Association: interpretive chiosk built
Boy Scouts & Reading Trails: board walks, bridges, benches, nesting boxes
Grace Strohmann, Handbook on Reading's preserves
Mass Department of Conservation & Recreation: bird habitat conservation
4/19/16
1967
Pop 21,188
Students 4990
School Emp 332*
2017
25,552
4,300
600+
One Employee per 15 Students One per 7.1
Public Safety 102 105
Library 11 ft 6 pt 7 pages 1 cust 8 ft 22 pt 5 pages
The 1917 Town Report noted that 29 % of the whole tax rate was spent on education today we
appropriate 66 % it also noted that Reading was below the State average on per pupil
expenditure so nothing has changed in 100 years
On a light note when the class of 2017 graduates in June of 2017 they will be the 150 t/h class
to graduate from a Reading High School, the 60t /h to graduate from Reading Memorial High
School and the 10t /h from the NEW building 2 which we still have ten years to pay for .
To you new members that came here just for the schools remember that the pie is only so big
the more you take for schools something else must get less .
Board of Health Report to Board of Selection, April 19, 2016
A. Currently in Year '2 of 5 -Year Strategic Plan
1. General Accomplishments:
a. Developed good working relationship with Town Manager and BoS liaison
b. Hired new Health Agent (full -time) and Public Health Nurse (part -time)
c. Review monthly reports from Chair, Health Agent, and Public Nurse at Board
meetings
2. Specific Goals of 5 -Year Health Plan:
a. Address unmet health needs of people aged 25 to 65 years.
b. Become a go -to resource for health information.
To achieve these goals, we:
• Collaborate with other town employees and volunteers (e.g., RCSA, Recreation
Department, Library, etc.)
• Published article in local newspaper (additional articles in production)
• Sponsored evening for board gaming (additional events in production)
B. State Required and Other Responsibilities
1. Report deaths from dangerous diseases to the Department of Public Health (DPH).
2. Collect notices of school children sent home because of dangerous diseases.
3. Report food borne illness to DPH.
4. Address cases of tuberculosis and, as necessary, report to DPH.
5. Enforce housing code, as necessary.
6. Enforce the provisions of the Sanitary Code.
7. License recreational camps for children
8. Inspect each camp facility before granting a license for the upcoming year.
9. Inspect and issue annual permits to operate a swimming, wading or special purpose
pools.
10. Issue permits for the operation of retail food establishments.
11. Inspect retail food establishments to enforce applicable laws.
12. Ensure that indoor air quality in indoor skating rinks are maintained.
13. Enforce compliance with lead poisoning prevention law, as necessary.
14. Remove or destroy all nuisances, sources of filth and causes of sickness, as necessary.
15. Issue, receive, and record death certificates and burial permits.
16. License funeral directors.
17. Enforce all local health regulations.
18. Issue licenses to tanning facilities, inspect tanning facilities, and enforce regulations, as
applicable.
19. Issue annual report regarding Smoke -Free Workplace to the Commissioner of Public
Health.
20. Regulate State Environmental Code Title V Minimum Requirements for the Subsurface
Disposal of Sanitary Sewage.
Additional Comments:
- Currently difficult for the public health nurse to follow HIPPA Regulations regarding
privacy because she works in an open air space (e.g., cube). For example, when
discussing communicable diseases and other private medical information with the DPH,
the public health nurse must first find an available conference room. In order to give a
vaccine, the public health nurse must find an empty office.
- Increased funding for additional public health nurse hours: Currently, the public health
nurse is not able to attend monthly Board of Health meetings or provide clinics for
illnesses such as shingles, pneumonia, TDAP,MMR etc.