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Home My WebLink About2016-04-05 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING APRIL 5, 2016 Halsey, Sexton, Berman, tea, Ensminger LeLacheur 3a) Move that the Board of Selectmen approve the Certificate of Recognition for the Reading Rockets for volunteering their time to shovel for elders. 3b) Move that the Board of Selectmen declare April 10 — 16, 2016 as Public Safety Telecommunications Week in Reading. 5a) Move that the Board of Selectmen approve a letter of support for the Council on Aging and ask the Chair to sign on their behalf. 5b) Move that the Board of Selectmen close the hearing amending the Recreation fees. Move that the Board of Selectmen approve the recommended field and facility fees as indicated in the memo from John Feudo to Bob LeLacheur dated February 29, 2016. 5f) Move that the Board of Selectmen close the hearing on Enacting Article 5.17 of the Traffic and Parking Regulations. • Move that the Board of Selectmen Enact Article 5.17 Police Vehicle Parking Only — No person shall park any vehicle in a designated Police Vehicle Parking Only on any parts of streets listed to which this Article has been applied as listed under Article 12. • Move that the Board of Selectmen approved designated Police Vehicle Parking Only at the following location Street to be amended: Middle Street Location on Street: Westerly side for a length 73 feet between Union Street and The Police Station Driveway Regulation: Article 12 Pursuant to: Article 5.17 WAS rAVA • Move that the Board of Selectmen enact Article 5.18 Police Station Parking Lot by granting the Chief of Police the authority to regulate the parking and traffic flow in the off - street parking lot immediately surrounding the Reading Police Department Station House, more specifically located on Assessor Parcel ID's 022.0- 0000 - 0079.0 and 022.0- 0000 - 0075.0. Such regulations shall be appropriately signed and subject to periodic review and adjustment by the Town Manager and Board of Selectmen as needed. 5g) Move that the Board of Selectmen close the hearing on amending Section 3.2.4 of the Board of Selectmen Liquor License Policies. Move that the Board of Selectman revise Section 3.2.4 of the Board of Selectmen Liquor License Policies as indicateded in the memo from Town Counsel to the Town Manager dated February 23, 2016. 6a) Move that the Board of Selectmen approve the minutes of March 22, 2016 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. 10 41512016 Appoint Board of Assessor Responsibility Start time Proclamation April Segalla 7 :25 Office Hour Sexton Delios 6:30 Certificates Reading Rockets - Snow Shovelers Friedmann 7:20 Proclamation National Telecommunicators Week Wetzler 8:00 Hearing Letter of Support for COA LeLacheur 7:25 Hearing Recreation Fees - joint meeting with the Recreation Committee Feudo 7:30 Reading Ice Arena Liason Report McFadden 7:45 RMLD CAB Member Report Mancuso 8:00 Housing Authority Report Whyte 8:15 Hearing Amend Traffic Rules and Regulations - Police Station area Segalla 8:30 Hearing (continued) Amend Liquor License Policy TMiyares 9:00 Office Hour Appoint Board of Assessor VASC 7:20 Proclamation Arbor Day Segalla 7 :25 Approve Inter Municipal Agreement with North Reading, Saugus & Wilmington for Regional Housing Services Officer Delios 7:30 Board of Health update Friedmann 7:40 Town Forest Committee Report Wetzler 8:00 Hearing Bancroft Avenue Parking regulations (across from Birch Meadow Tennis Courts) LeLacheur 8:15 Bylaw Committee - November 2016 Town Meeting recommended Bylaw changes Crook 9:00 Discuss Cable Advisory Committee LeLacheur 9:45 Town Meeting April 25, 2016 Monday Town Meeting April 28, 2016 Thursday Town Meeting May 2, 2016 Monday Office Hour Ensminger 6:30 Police Officer Badge Pinning - Brian Lewis and Nick Storelli Segalla 7:20 Garden Club - May 14th annual plant sale LeLacheur 7:25 Council on Aging update Procopio 7:30 MAPC Member Report Sadwick 7:45 RCTV Report Goldy 8:00 ( D(3 I I Close Warrant for Subsequent Town Meetiniz I I 1 Office Hour Ensminger Close Warrant for Special Election 10/18/16 Vote Warrant Articles for Subsequent Town Meeting 11/14/16 Special Election October, 18, 2016 1 Tuesday Close Warrant for Presidential and State Elections 11/8/16 IOffice Hour IHa IOffice Hour IArena I I I I Future Woburn Street 40B (St. Agnes) update Delios Board of Selectmen Policies: Article I General Operating Procedures LeLacheur Board of Selectmen Policies: Article 2 Volunteer Boards /Committees /Commissions LeLacheur Board of Selectmen Policies: Article 3 Licenses LeLacheur U5 Town Meeting November 14 2016 Monday ; Town Meeting November 17 2016 Thursday Town Meeting November 21, 2016 Monday Town Meeting November 28, 2016 Monday IOffice Hour IHa IOffice Hour IArena I I I I Future Woburn Street 40B (St. Agnes) update Delios Board of Selectmen Policies: Article I General Operating Procedures LeLacheur Board of Selectmen Policies: Article 2 Volunteer Boards /Committees /Commissions LeLacheur Board of Selectmen Policies: Article 3 Licenses LeLacheur U5 Multi Board /Committee Summit Reading 2020 Community Meeting Downtown Parking Joint Meeting with RMLD Commissioners Strout Avenue Master Plan Discuss forming Cable Advisory Committee - cable agreements expire 11/23/18 - 3yr formal process is allowed Town Counsel Recurring Items Close Warrant: Nov TM by 9/27 Close Warrant: Presidential & State Elections by 11 /1 (Elections are 11/8) Review BOS /TM Goals Mar & Sep Semi -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Hearing Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees NEW Annual Summation of Meeting with Representative Brad Jones March 29, 2016 We held a very successful meeting with Representative Bradley Jones on Massachusetts' Energy Future on Tuesdayevening, March 29. The meeting was sponsored by Reading's Climate Advisory Committee. Twenty people attended the meeting from all sorts of backgrounds. Among the attendees were Bob Lelacheur, Reading Town Manager, and Dan Ensminger from the Reading Board of Selectmen. We discussed the solar bills and the Conference Committee of which Rep. Jones is a member. He didn't go into detail, but the recommendation of the Committee is likely to include a reduced net metering credit. The caps will be raised. The SREC II program will likely be extended until SREC III can be established. Sentiment was high among the attendees in favor of solar, both residential /commercial installations and utility -scale solar farms. A few reckless participants even volunteered that they would pay more for electricity generated from solar. Rep. Jones discussed what he called the Comprehensive Energy bill (aka omnibus energy bill). He anticipates that it will include primarily Canadian hydroelectric power (on the order of 2,000 MW) and offshore wind. Evidently the offshore wind consortium has made a very favorable impression in recent discussions. These are intended to replace capacity in nuclear, coal, and oil that is coming offline. Solar will also be included, but it will be a distant third source. Beyond that the bill will support an all- of -the- above strategy including micro hydro, local solar, etc. — all small players. I didn't get a feel for the role of natural gas, but I assume that we will maintain what we have for electricity generation. It is also likely that utilities, including municipal electric companies, will be allowed to produce electricity at a some low level in addition to distribution, and that may enable them to offer solar PV to their customers. Rep. Jones expected that the Comprehensive Energy bill will be out before the Legislature debates the budget and will be taken up after the budget is done. The solar bill will be out before and separate from the Comprehensive Energy bill, probably next month. Rep. Jones wants to avoid the Kinder Morgan (Northeast Energy Direct) pipeline which is proposed to pass through his district. To do that we need to make a good case to FERC that the state neither needs nor wants the pipeline. Having a sensible future energy plan in place is key to making that case. Energy conservation and demand response are also important components of the plan. This means that the Comprehensive Energy bill needs to pass during this session of the Legislature. Rep. Jones broached the question whether it is better for us to negotiate with Kinder Morgan over the pipeline or to ignore them. The pipeline is actually made up of pieces, and one piece, through Sandisfield, has already been approved and is moving forward. Evidently Kinder Morgan had negotiated an agreement with the town about the pipeline, but the agreement collapsed due to differences among the townspeople. Consequently, Sandisfield gets nothing from Kinder Morgan except a shiny new gas pipeline. Rep. Jones cited an example where North Reading negotiated with a residential developer to donate to a sidewalk fund that North Reading used to put sidewalks in other parts of the town. With respect to pipelines would we rather be right and risk losing all -- pipeline installed; ratepayers pay for it; LNG export terminal -- or compromise? Several attendees encouraged more emphasis on energy conservation and energy efficiency to help reduce both peak and base load demand. We covered several other subjects, too, such as muni's and home audits and how the Paris Climate Summit last year informs our energy decisions today. Thank you for attending and bringing your views to this discussion. Rep. Jones' interest in and command of energy issues impressed everyone present, and I am sure that he learned something from us, as well. Regards, David Zeek Reading Climate Advisory Committee 0� C,.6AR1)g1VCt c4 p b J w 190 6� March 22, 2016 Via email: Dear Bob, On behalf of the Reading Garden Club I want to wish you a Happy Spring. It's time to put away the shovels and plows and to focus on trees and shrubs. The RGC members and I want to share some suggestions about the type of trees that could be planted here in Reading. Recently I had the good fortune to attend a lecture sponsored by'Grow Native Massachusetts'. The lecture featured Doug Tallamy, Professor of Wildlife Ecology at the University of Delaware and author of several tremendous books including Bringing Nature Home and The Living Landscape. His talk focused on the specialized relationships between our native trees, insects and birds. Our birds rely solely upon native trees and shrubs for caterpillars, which are the only food they can feed their young. If those trees do not exist there is zero food for their clutch. I was stunned to learn that chickadees will fly past Ginkgos, Bradford Pears, Kwanzan and Yoshino Cherries, Japanese Maples etc. to find an Oak Tree, a Black Cherry Tree or some other native in order to hunt for some of the hundreds of species of caterpillars living on them. I was amazed to find that Chickadee parents will feed up to 4,000 caterpillars to their clutch to get them to fledge! That's a lot of trips to that Oak tree! If these natives aren't plentiful it is sure death or desertion for these birds. Equally stunning was the fact that most suburbs and cities are made up of 80% non - native trees and shrubs. Reading is no different. This lack of native plants is directly and devastatingly related to our songbirds' decline. We ask you to please consider pledging to plant only native trees and shrubs on our streets, in our parks and cemeteries and at our schools. Easy substitutions for the non - natives are available at local nurseries. Amelanchiers (Single Stem) grow quickly and are a beautiful substitution for Bradford Pears, Cherries and the like. Of course Oaks and Sugar Maples are wonderful shade trees and should be planted as much as possible. Please leave the Zelkova and Gingkos at the nurseries! Other wonderful shade trees are Sweetgums, Hornbeams, Tupelos, Tulips, Hickories....all are perfect for parks and schools and streets where there is room for their growth. When shrubs are called for please consider native Viburnums, Lindera Benzoin and Shrub Amelanchiers as all are versatile, beautiful and hardy. There are so many great choices. We understand that less expensive trees are abundant and that Reading is very cost conscious. However the cost of putting non - native, often invasive plants into our community is one too great to ignore. We urge you to make this strategy shift and can assure you that our Club would fully support and applaud this effort. It is our hope that we can work together to educate homeowners about the importance of native plants and that we can support the Town as it chooses plants that will beautify our community while also providing food and shelter for our songbirds. We value our relationship with the DPW and hope to continue building it for years to come. Thank you very much for your attention to this matter. Sincerely and on behalf of the entire Reading Garden Club, Demetra Tseckares, President, Reading Garden Club CC: Mike Hannaford, Foreman, Parks and Forestry, Reading, MA Bob Keating, Tree Warden, Reading, MA Bob Lelacheur, Town Manager, Reading, MA Jeff Zager, Department of Public Works, Reading, MA Members of the Board of Selectmen Members of the Reading Garden Club LEGAL NOTICE TOWN OF READING - To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a p.Ublic hearing. on April 5, 2016 in the Selectmen's Meeting -Room, 16 Lowell Street, Reading, Massachusetts on: • Amending Recreation Fees: 7:30 nact Article 5.17. of the .rat and .Parking Regulati s: 8:30 - Police Ve ' le Parking Only; •. Design-ate Po "ce Vehicle Parking Only on W le Street oh thew esterly sid for a length of 73 -.feet bet en Union Street and the Pol e tation Driveway; • En ct Article 5.18 df -the`° Traffic ules and Pafkiti Regulate ns "grantinJfie' Chief of Po ' e authority ti regulate the pa ing and iraf =4 fic control in the ff- s+treet parking lot immediat rounding the Reading P Department Station A copy of the proposed dc�c�tt =:i ment regarding this topie =Nisp available in the Qw, Manager's office, 1;6.WyA ejt j Street, Reading, MA,, Thurs from 7:30 a.m. p.m., Tues from 7:30_ a•.r 7:00 p.m. and is attache6-ato.- the hearing notice opit{1pti website tt,� www.readingma.gov All interested parties are invit -T ed' to attend the hearing, or may submit their commetitsin writing or by email pritx`tel 6:00 `z' p.m, on April 5, 2016_to 1 town manager@ ci. reading. izta..� us By order of Robert W. LeLacheur x . Z.. + Town Manager 3.31.16 Public Services Department Town of Reading 16 Lowell Street Reading MA 01867 www.readingma.gov Date: February 29, 2016 To: Bob LeLacheur, Town Manager From: John Feudo, Community Services Director Re: 2016 Field Fee Recommendation 0 JOHN FEUDO Community Services Director Phone 781.942.6674 jfeudo @ci. reading. ma. us Below are the Recreation Committee's recommendations for field fees in 2016. The Board of Selectmen, as Park Commissioners, needs to review and accept these changes to make them official. The Reading Sports Organizations are aware of the proposed increases. These are the main points and highlights: • Reading Sports Organizations fees were increased by $2 across the board. • Increases otherwise have been set to better reflect market value in other communities. • The committee will need to finalize light costs this spring when more information is available regarding use. • It has been approximately 9 years since the fees have been raised/ changed. Let me know if you want to discuss further. Current Field and Facilitx Fees Rates based on per field Reading QCgar# atlol, r.. Ftegutar llser,N*n- Reading Organization Casual Users Reading Based only Reading Resident Non- Resident Reading Resident Reading Non -Profi Non- Resident Stadium Field /T2 @ RMHS $12/ player /season $75 /hr $75 /hr $75 /hr $37.50 /hr $75 /hr Collins Field at Parker $12 /player/ season Grass Flaying Fields $10 /player / season $20 /hr $20 /hr $10 /hr $10 /Hr $20 /hr Tennis Courts/ reserve -a -game N/A $5 /hr $10 /hr $5 /hr NA $10 /hr Camps or Clinics Fee Matrix Fee Matrix Fee Matrix NA NA NA Basketball Courts No Reservations Playgrounds No Charge - Civic Function Form Lights Cost of Use $25 /Hr $50 /hr $25 /Hr $25 /Hr $50 /hr Recommended Field and Facility Fees Rates based on per field ReW60� on.. 2j egular User - IVt�n;- Reading Qrganiiatio Casual Users Reading Based only Reading Resident Non - Resident Reading Resident Reading Non -Profi Non - Resident Stadium Field /T2 @ RMHS $14/ player /season $100 /hr $150 /hr $100 /hour $50 /hr $150 /hr Collins Field at Parker $14/ player /season Grass Playing Field $12 /player /season $30 /hr $50 /hr $10 /hour $10 /hr $50 /hr Tennis Courts/ reserve -a -game N/A $5 /hr $10 /hr $5 /hr NA $10 /hr Camps or Clinics Turf Rec. program Fee .$500/day/field ' $500 /day /field NA NA NA Camps or Clinics Grass Rec. program Fee $300 /day /field $300 /day /field NA NA NA Basketball Courts No Reservations Playgrounds No Charge - Civic Function Form Lights Cost of Use Market Rates I Market Rates I Market Rates Market Rates Market Rates Day is defined as 7 hour block Reading organizations charge by season not by field C/10) LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a p.Gblic hearing_ on April 5, 2016 in the Selectmen's Meeting -Room, 16 Lowell Street, Reading, Massachusetts on: !307 ion Fees: 7 Enact Article 5.17 of the Traffic : and .Parking Regulations: 8:30 - Police Vehicle "Parking Only; •. Designate Police Vehicle Parking Only on Middle Street on, thewesterly side for a length of 73-.feet between Union Street and the Police Station Driveway; • Enact Article 5.18 df -the`° Traffic Rules and .Pafkrtg"-v .Regulations granting' �iei' . Chief of Police authority: tbli regulate the parking and lraf =4 fic control in the off- 4ttreet parking lot immediately,.90 '. :1 rounding the Reading Po1ft�b-% Department Station it A copy of the proposed dc7owt'i ment regarding this topicaNisi available in the : TQwD -4 Manager's office, 1,6.L.oyyejtj Street, Reading, MA, AQ�U1/�;, Thurs. from 7:30 a.m. p.m., Tues from 7:30. a.r 7:00 p.m. and is attac*F to:. the hearing notice opift l website www.readingma.gov All interested parties are invit -± ed to attend the" hearing, or may submit their commegts jn writing or by email pritx-tei 6:00 p.m, on April 5, 2016_to i. townmanager @ci. reading. Mi a'..! us , By order of ' I a I Robert W. LeLacheur H . ,u; Town Manager ! 3.31.16 10, Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -03 -22 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Great Room Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, John Arena Members - Not Present: Barry Berman and Daniel Ensminger Others Present: Town Manager Bob LeLacheur, Town Counsel Ray Miyares, Executive Assistant Paula Schena, Jayne Miller, Stephen Crook, Cherrie Dubois, Bill Brown, Al Sylvia, Jeff Zager, Jean Delios, Vicki Yablonsky, Jeanne Borawski, Greg Burns, Linda Snow Dockser, Foseph Zucchero, Anne Landry, Michele Sanphy, Eric Burkhart, John Doherty, David Neshat, Jen Hillery, Kate Grant, Elaine Webb, Paula Perry, Judy Barolak, Scott Kajander, Denise Fenald, Julie Joya. Minutes Respectfully Submitted By: Secretary Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Kevin Sexton noted that Kevin Vendt from RCTV will be holding a RCTV live event on May 11th to meet with Boards, Committees and Commissions to find out what is going on in the community. He and Barry Berman attended the ZBA 40B meeting to listen to the report from the Peer Reviewers. There was a lot of public concern regarding density and parking. The Architect feels they need to aquire Brown's Auto to make this work. He also mentioned that the overhangs go over the neighbors land and there is insufficient height for the garage. There are only 78 parking spots on the plan not 80. Also, the people parking on Prescott Street in front of the building will lose their parking spaces because the sidewalk and curb will push out into the street. There also is only one stairway in each building. They should have two elevators and they will need a transformer. John Halsey asked how they will stage the project for construction because they would be in the neighbor's property. Kevin Sexton noted they did not cover that. The Town Manager noted that construction staging was an issue from the beginning and they have no idea how they will stage. John Halsey asked when the deadline is and Kevin Sexton noted July 4th John Halsey asked if they asked for an extension and Kevin Sexton noted not yet. John Halsey noted that the subcommittee for the Birch Meadow Project continues to prepare recommendations. Page 1 1 Board of Selectmen Minutes - March 22, 2016 - page 2 Public Comment - Bill Brown noted that nine Veterans from the Scuttlebut Group went to Pease Airport to act as greeters. It was a nice experience and 937 flights have been greeted to date. Town Manager's Report - The Town Manager noted that the Reading Public Safety is ranked 12th in the state. Congratulations to Police and Fire. Discussion /Action Items Town Accountant Quarterly Report - Town Accountant Sharon Angstrom noted that 76% of revenues have been collected and we have expended approximately 68% of the budget. We have a new rep at the Department of Revenue. The FY15 audit has been received and she will email it to the Board. She will be scheduling a meeting of the Audit Committee. The Assistant Treasurer retired and we filled the vacancy by promoting within so she has been busy doing two jobs. She has been doing a lot of Munis training for new employees. Sharon Angstrom noted that there was a problem with the Ecard. The problem was not intentional, it seems they were not aware of the restrictions on the card. The Ecard cannot be used for travel but it was recently used by employees when they attended a conference. She noted that it is a hardship for some employees to put the expenses on their personal credit card and some employees don't have a credit card. We do allow for students to use it on overseas trips. John Arena noted that the Ecard is not a credit card and we need to educate the employees. He does not feel the need to change the policy. John Halsey asked if there was any reason to change the policy and Ms. Angstrom noted not really. The Town Manager suggested when there is a full Board that they discuss when the Town Accountant can make an exception. Sharon Angstrom noted that the Human Resource Administrator had to pay for the food for the assessment center this past week because the Ecard cannot be used for food and we have no other means for these types of events. Change of Manager - Anthony's Coal Fired Pizza - Attorney Caroline Cole and new Manager John Bouche were present. The Town Manager noted that the police reviewed the application and they have no problem. He also noted that this business is extremely well managed. All comments from residents is that the food and service are great. A motion by Arena seconded by Sexton to approve John C. Bouche as the new Manager of Anthony's Coal Fired Pizza, 48 Walkers Brook Drive was approved by a vote of 3 -0 -0. Hearing - Alteration of Premises - Liquor Junction - The Secretary read the hearing notice. The Patel's were present. They noted that the request is to increase storage the area and it will not impact the retail space. John Halsey asked if they are shrinking the retail space and it was noted they are not. A motion by Arena seconded by Sexton that the Board of Selectmen close the hearing on the alteration of premises for Kaial and Kevin LLC d /b /a Liquor Junction, 1 General Way was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton that the Board of Selectmen approve the alteration of premises for Kajal and Kevin LLC d /b /a Liquor Junction, 1 General Way, by allowing the expansion of the back of the store by 1100 square feet for storage; and no retail space will be added as part of this alteration as indicated on the plan entitled: "Liquor Junction Reading Expansion A -1" was approved by a vote of 3 -0 -0. Hearing - Amend Liquor License Policy - The Secretary read the hearing notice. Attorney Brad Latham and Judy Barolak were present. Attorney Ray Miyares noted that the Town Manager asked him to look at issuing a liquor license to establishments that don't serve food. State law has five categories for on premises licenses: restaurant, hotel, club, general Page 1 2 103 Board of Selectmen Minutes - March 22, 2016 - page 3 on premise and tavern. The General on Premises license is for no food. The Board of Selectmen policies do not address this type of license. Town Counsel noted that Section 3.2.4.5 of the Selectmen's Policies allows to serve alcohol to instructional classes under the Restaurant policy not a General on Premise license. He noted that the Board of Selectmen has not authorized issuance of General on Premise licenses. If the Selectmen want General on Premise licenses then they should create a new section to provide for this and set a fee with hours. Town Counsel also recommended adding a provision for farmers markets. The change in policy will allow the Board to move ahead. Attorney Brad Latham and Judy Barolak were present. Attorney Latham noted that Mrs. Barolak is proposing having the Paint and Sip at her husband's facility at 78 Haven Street. She would like to serve wine or beer during class and it will be off hours of Atlantic Sign. He noted this is usually a social event for women usually 35 - 60 years old. They are residents and have children in the school system. The hope is that patrons would visit the downtown restaurants afterward. John Arena noted he was a proponent of this two years ago but once this is on the books we are entering new turf. He asked Mrs. Barolak if she has done anything in the past two years. Mrs. Barolak noted she has been looking for a place. The Town Manager noted that the Board of Selectmen approved one exception two years ago but Town Counsel says it is not appropriate with the ABCC regulations. Town Counsel noted that the Board can impose limitations as far as the number of hours as long as the applicant agrees but the applicant could come back and ask to remove the limitations. The Town Manager noted that Denise Lake from Century 21 has a request from Tropical Salon and Spa to serve complimentary wine. So there will be others to follow. He also noted that the Town is allowed 25 on premise licenses and 10 are available. They are issued first come first serve. John Halsey noted that if they make the change in the policy that will open up the last 10 licenses. Town Counsel noted that the Board can determine they don't want to issue anymore. They could adopt a policy. Kevin Sexton asked if the hours for all pouring licenses are 11:00 a.m. to 11:00 p.m. and Town Counsel indicated yes. John Arena asked the definition of a club license and Town Counsel noted membership and it has to be a charitable organization. John Halsey noted that this changes the scope of how to play out over time. He wants to support and promote business in Reading but when adding alcohol we are adding a whole layer of discussion. He has concerns and suggests continuing the hearing until all five members are present. Kevin Sexton asked what we have for TIPS requirement and Town Counsel noted that can be put in a policy or as a condition on the license. The Town Manager noted that Newton issued one license for this and limited the days and limited the number of drinks per person. Judy Barolak noted it will probably be for three evenings - Thursday, Friday and Saturday evenings. She noted Newton approved only one General on Premise license with unique conditions. j,l Page 1 3 Board of Selectmen Minutes - March 22, 2016 - paae 4 Kevin Sexton noted that Newton carved out a monopoly and he is not in favor of that. He is in favor of a bigger discussion with the full Board. A motion by Arena seconded by Sexton to continue the hearing on amending Section 3.2.4 of the Board of Selectmen Liquor License Policies to April 5th at 9:00 p.m. was approved by a vote of 3 -0 -0. Town of Reading Financial Overview - Ethics Rules for an Override - Mark Dockser called the Finance Committee to order and Chuck Robinson called the School Committee to order. Town Counsel noted that when there is a ballot question Boards, Committees and Commission need guidance as to what they can do. He has a handout that will go on the website. He noted that there are two laws that need to be followed - Campaign Finance Law and State Ethics Law. All members of Boards, Committees and Commissions have had ethics training. If something is prohibited by one law then it's prohibited. Campaign Finance focuses on government being kept separate. Ethics law focuses on employees not using their position to influence. Town Counsel noted that elected officials cannot engage in political activity during the workday. Campaign Finance says elected officials can discuss at meetings, post information on bulletin boards or website and they can appear on cable television. Public resources cannot be used to promote or oppose a ballot question. Email addresses can be shared with everyone who asks. John Arena asked how a person would come upon email addresses and if a list of emails is compounded by the Town is it a public record. Town Counsel noted email addresses are a public record but the list has to already exist. If you have to create the list then you would be using public resources and that cannot be done and it is not available to the public. Elaine Webb noted that she signed up to receive messages from the Town so does that mean a list exists? The Town Manager noted that we have a list for newsletters but when people sign up on the website there is no list. Chuck Robinson noted that he has extensive lists of emails. Town Counsel noted that his personal emails and lists are private. If it is a School Committee list then it is a public record. Also, Town Counsel noted that you cannot ask why a person is requesting the information. Chuck Robinson noted that all public officials have email lists that they use when running for re- election. Town Counsel noted that list is personal. Elaine Webb noted that she supplies her email to many school people as a parent and she asked if that is a public record. Town Counsel it is. Elaine Webb disagreed. Jeanne Borawski shared the same concern as Elaine Webb. She asked if vendor lists fall under state law and Town Counsel noted that vendor lists are not a public record. Town Counsel noted that elected or appointed officials may vote as a body to recommend the ballot question. They can also provide neutral information but cannot use public resources to advocate. John Arena asked if they can announce that a Board approved and Town Counsel indicated yes and they can issue a statement. Jennifer Hillery noted that she called the State Ethics Committee and Town Meeting members are exempt. Linda Snow Dockser referred to the question of lists. She noted that there is an implicit agreement between the schools and parents that we do not give out emails. She is troubled by this. She noted that people choose what they want to be involved in. On another note, she asked Town Counsel to clarify that a Board can vote to support or not support a ballot Page 1 4 Board of Selectmen Minutes - March 22, 2016 - pace 5 question but they cannot advocate for it. Town Counsel noted that it is okay for them to advocate as long as it is a public meeting that everyone has access to. John Doherty noted that he doesn't have the ability to create a list. Town Counsel responded that he is not required to create one. Kevin Sexton asked if a third party vendor is obliged and Town Counsel indicated no. Sharon Angstrom asked if she received a request for a list could be charge them to create one? Town Counsel noted that if the list does not exist then we don't have to create one, but if they ask for a print out of all the emails we have to provide and can charge for that. Elaine Webb asked if she is going door to door can she introduce herself as a School Committee member and Town Counsel indicated she can as long as it doesn't cost money. John Halsey asked if groups advocating for or against the ballot question use rooms in public buildings. Town Counsel noted that they can as long as the buildings are available to both groups. John Halsey asked if it is okay for him to appear in public to give information and Town Counsel noted it is okay. Mark Dockser asked what information can be produced by a Board and how can it be distributed. Town Counsel noted that if a committee creates a document in favor of the ballot question and lists the reasons why, then gives it to someone who asks for it then that is okay. If the committee starts disseminating in other ways then it would be questionable. Barry Berman noted that during the last ballot question a bulletin was sent home through the schools that were printed at the schools. Town Counsel noted that practice is frowned upon. The PTO could probably do it but it is best to leave the kids out of it. Eric Burkhart asked what the consequences are. Town Counsel noted if it is a Campaign Finance Law someone could filed a complaint and the office will issue a ruling several months later. If it is an Ethics Law then there could be a penalty. The Finance Committee and School Committee adjourned at 9:28 p.m. Calendar and Next Steps - The Town Manager suggested discussing the override at their May 3 and May 17 meetings then do 2 or 3 neighborhood meetings in May before school is out. The Town Manager asked what % complete presentation we should take to the neighborhoods. John Arena indicated this is the best chance to get the facts out. It would be good to show where we are and where we are going. We also need to determine how much to ask for. John Halsey noted there is a certain value in crafting budget questions; show how to prioritize the use of free cash and to note that if we run out of money certain services will be cut. The Town Manager noted that he can create a level fund override and then breakdown adding items in. John Halsey recommended creating an appendix. Hearing - Set Water, Sewer and Storm Water Rates for FY17 - The Secretary read the hearing notice. The Town Manager noted that if we set the rate tonight we can provide more information to Town Meeting. The Town Manager noted that one factor that impacts rates are local costs which include wages, local expenses, general fund overhead, debt and capital. MWRA charges are out of Page 1 5 9 Board of Selectmen Minutes - March 22, 2016 - paae 6 our control so we use reserves to smooth costs. Conservation has cost us money. The total use of water in the community has slowed down. He has received no complaints about eliminating the discount and there is no rush on the last day. The Town Manager suggests using $800,000 of water reserves for large projects. If he uses $800,000 then that will be a 5% increase. He noted that 81% of sewer rates and 34% of water rates are set by the MWRA. There are new regulations coming out for storm water. We have two large river drainage projects to be done so next year the outlook will be $1.7 million of drainage projects which will be an $80 charge. John Arena noted it would be helpful to see household rates. Bill Brown noted that the Supreme Court ruled if it benefits the whole community then it has to be a tax, not a fee. A motion by Arena seconded by Sexton to close the hearing on setting the FY17 water, sewer and storm water rates was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton to set the FY2017 water rate at $9.64 per 100 cubic feet with a minimum quarterly bill of $19.28 effective with the December, 2016 billing was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton to set the FY2017 sewer rate at $9.88 per 100 cubic feet with a minimum auarterly bill of $19.76 effective with the December, 2016 billing was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton to set the Storm Water Rate at $40 per unit (3210 square feet) per year to be billed auarterly effective with the December, 2016 billina was approved by a vote of 3 -0 -0. Hearing - Approve Amendments to FY16 Non -Union Classification Plan (Purchasing Agent to be shared with Schools I - The Secretary read the hearing notice. The Town Manager noted that they interviewed for the Purchasing Agent and had one qualified person and that person declined the job. He has decided to combine procurement for the schools and have one person centralized. The intent is to rename the position Procurement Officer and move it from Step H to Step I. John Arena asked when Town funds change if we will unwind this position and the Town Manager noted he would rather spend the money on a high quality employee and cut positions. If resources get tight we will cut jobs. A motion by Arena seconded by Sexton to close the hearing on amendments to the FY16 Non -Union Classification Plan was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton that the Board of Selectmen approve the amendments to the FY16 Non -Union Classification Plan which will upgrade the vacant Purchasing Agent position by one grade and rename it to Procurement Officer was approved by a vote of 3 -0 -0. Vote Annual Town Meeting Warrant Articles - The Town Manager noted Article 4 is Capital. It is mostly rearranging but a new dump truck is an urgent item needed. Article 5 is budget changes. We use no free cash but there are two big items - $125,000 for consulting services for security system which will create a lot of discussion within the community and $150,000 for the first year of funding for the new K -12 science curriculum. The latter would be a nonrecurring cost so it keeps it out of the budget. .� Page 1 6 Board of Selectmen Minutes - March 22, 2016 - page 7 Article 6 moves money into OPEB. Article 7 is the Animal Control Bylaw. Article 8 is the Affordable Housing Trust Fund. Article 9 is the adding the Economic Development Planner to the revolving fund. Article 10 is to dispose of tangible surplus equipment and Article 11 is to pay for an outstanding Canon bill. A motion by Arena seconded by Sexton to recommend the subiect matter of Articles 4 - 6 and Articles 8 - 13 was approved by a vote of 3 -0 -0. John Halsey asked Town Counsel to review Article 7 - the Animal Control Bylaw. Town Counsel noted that in, 2012 the state revised the law regarding kennels, licensing and control of dogs so it is necessary to make the Town's Bylaw consistent with the state law. Some of the changes made include removing definitions that are not in the state law; changes the licensing and fees to be determined by Town Meeting; nuisance conditions are referenced to the state law. The Animal Control Officer information is unchanged except they now keep a record of complaints in writing. The Animal Control Appeals Committee is the appeal authority, not the Board of Selectmen. John Arena asked if four or more dogs require a kennel license and Town Counsel indicated that is correct. It used to be five or more. John Arena asked if litters count and Town Counsel indicated it does not. John Arena noted that a quick summary sheet for Town Meeting would be helpful. A motion by Arena seconded by Sexton that the Board of Selectmen recommend the subiect matter of Article 7 of the 2016 Annual Town meeting Warrant was approved by a vote of 3 -0 -0. Approval of Minutes A motion by Arena seconded by Sexton to approve the minutes of March 8, 2016 was approved by a vote of 3 -0 -0. A motion by Arena seconded by Sexton to adjourn the meeting at 10:40 p.m. was approved by a vote of 3 -0 -0. 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