HomeMy WebLinkAbout2015-06-08 Council on Aging Minutesorx
Town of Reading
§ Meeting Minutes
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Board - Committee - Commission - Council:
Council on Aging
Date: 2015 -06 -08
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Monthly Meeting
Attendees: Members - Present:
Time: 6:32 PM
RECEIVED
TOWN CLERK
READING. MASS,
1016 MAR 28 P Ib ki 1
Location: Arts and Crafts Room
Tom Procopio, Erica Deane, Sandy Shaffer, Marilyn Shaplelgh, Kevin Walsh,
Margaret Havey, John Parsons, Brian Snell, Steve Oston, Jane Burns
(Admin)
Members - Not Present:
Sally Hoyt, Jolyn Ek (Associate)
Others Present:
John Feudo, Community Services Director
Minutes Respectfully Submitted By: Erica Deane, Secretary
Topics of Discussion:
Acceptance of Minutes from May 11, 2015 - Approved
Elder Services Report for May 2015 - Accepted and Approved
Financial Report for May 2015 - Accepted and Approved
Old Business:
Brian Snell provided the Board with a brief overview of MVES and stated that MVES voted
unanimously to merge with Chelsea, Revere and Winthrop Elder Services. The merger would
mean that MVES would serve 11 communities instead of the current 8 communities. MVES
is currently working with the Office of Elder Affairs in an attempt to solidify the merger.
A Town Meeting Update was provided to the Board by Steve Oston. Steve stated that the
Elder Human Services' budget is to increase 2.1% from the FYSS budget of $199,700.00 to
the FY16 budget of $203,950.00. Steve also provided the board with a "Look A Head
Staffing" and stated: FY16: PT NA + PT SW = FT NA, -2.5 hrs /wk. FY17: PT HSA + 17.5
hrs /wk = FT HSA; + Fr CW. FY 18: PT PSC + 2.5 hrs /wk = FT PSC; + FT CW. (Pi =part
time, FT =full time, NA =Nurse Advocate, HSA =Human Services Administrator, CW =Case
Worker, PSC= Pleasant Street Coordinator). Steve discussed the appointment of Associate
Members and reviewed the bylaw amendments. 1) All boards and committees appointed by
the BOS may have associate members. 2) The number of associate members may not
exceed 2/3 the number of regular members, i.e. 6 for COA. 3) Associate members shall
serve for 2 year staggered terms. 4) The Chair shall designate associate members starting
from longest tenure. All amendments however must be approved by the Attorney Generals
Office and publicized twice in newspaper before effective. Board will be notified once
officially amended.
Administrator requested that the update on the Needs Assessment Initiative be postponed
until the September meeting.
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Administrator provided the Board with an audio update and stated that the new audio
system In the Pleasant Street Center has been successfully installed and is fantastic.
A motion was made by Brian Snell for up to $250.00 to be allocated from the Burbank fund
for a yearly subscription to both NetFlix and Sirius Radio for audio and visual packages for
the Pleasant Street Center. Kevin Walsh 2nd the motion and the Board voted 9 -0 in favor.
Kevin Walsh provided the Board with a recap on the RCN Organization Night and stated
that the night was very informative and successful.
Administrator informed the Board that the new van is in its final stages of being built and
that the graphics were just approved by the Town Manager. The van will have a red stripe
and the town seal on it and Is expected to arrive between 6/28/2015 and 7/4/2015. The
van will have "Elder and Human Services" in the graphics due to the conditions of the grant
and the fact that it has to comply with ADA in allowing both seniors and non - seniors with
disabilities to utilize it. -
Administrator reviewed the Summer Program Calendar and highlighted some upcoming
events for the Board: 6/25 Chinese Dinner (sold out at 70 people), 7/14 Luau with
entertainment and dessert, 7/23 Lobster Roll Dinner (making the lobster rolls in -house this
year), 8/20 MVES BBQ at Center out on deck with Hot dogs and Hamburgers and 8/27 an
Intergenerational movie night (The Parent Trap and Pizza).
Administrator notified the Board that she will be on vacation from 7/3/15 to 7/12/15 and
that Sharon Thomas and Kerry Valle will be available to address any Issues.
New Business:
John Feudo introduced himself to the Board as the Community Services Director, formally
the Recreation Director, and gave an overview of what Community Services entails and
recent changes and updates to the division such as: 1) Kevin Bohmiller was hired as the
full -time Veteran Services Officer for the Town of Reading. 2) Donna Pierce was hired as the
Town Nurse in a 16 hour a week position. 3) A Nurse Advocate position should be filled for
late Summer /Early Fall. Board discussed the need to update the town website and
requested that Kevin Bohmiller, Veteran Services Officer, be Invited to a future COA
meeting. John distributed his business card with his contact information and invited the
Board to contact him if he can be of assistance.
Administrator discussed the need to update the Standards of Independence for the Pleasant
Street Center Participation and distributed the Standards of Independence document to the
Board for review that was amended by the Town Attorney. The language of the Standards
needs to remain friendly but be more concrete. The Board reviewed the edited document
and supports having an updated version of the Standards of Independence for the Pleasant
Street Center Participation.
Administrator distributed the FY16 Schedule for monthly COA meetings and asked if anyone
had any comments /concerns regarding dates of meetings to please notify her.
A motion was made by Kevin Walsh to nominate Tom Procopio as Chairman. John Parsons
2nd the motion. Tom accepted the nomination and the Board voted 9 -0 in favor.
A motion was made by Kevin Walsh to nominate Brian Snell as Vice - Chairman. John Parsons
2nd the motion. Brian accepted the nomination and the Board voted 9 -0 in favor.
A motion was made by Kevin Walsh to nominate Marilyn Shapleigh as Secretary. Brian Snell
2nd the motion. Marilyn accepted the nomination and the Board voted 9 -0 In favor.
Adjournment: 8:06 PM
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