HomeMy WebLinkAbout2015-05-11 Council on Aging MinutesM DFR
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Town of Reading
„' Meeting Minutes
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TOWN CLERK
READING, MASS.
Board - Committee - Commission - Council:
Council on Aging
Date: 2015 -05 -11
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Monthly Meeting
Attendees: Members - Present:
2016 MAR 28 P Ib 45 I
Time: 6:30 PM
Location: Arts and Crafts Room
Tom Procopio, Erica Deane, Sandy Shaffer, Marilyn Shapleigh, Kevin Walsh,
Margaret Havey, John Parsons, Brian Snell, Sally Hoyt, Jolyn Ek (Associate),
Jane Burns (Admin)
Members - Not Present:
Steve Oston
Others Present:
Claire Newman, Pooja Parsons
Minutes Respectfully Submitted By: Erica Deane, Secretary
Topics of Discussion:
Acceptance of Minutes from April 9, 2015 - Approved
Elder Services Report for April 2015 - Accepted and Approved
Financial Report for April 2015- Accepted and Approved
Old Business:
Administrator provided the Board with an update on the Needs Assessment Initiative and
stated that on June 81h Jessie Wilson will be the lunch and learn speaker and will discuss the
initiative. Elder Services intends to have the Needs Assessment Initiative project attached
to the Reading 20/20 project and hopes to have a survey ready for September. The Goal
for the initiative is to re -brand Elder Services with a new logo, website, facebook page etc.
and to give Elder Services a fresh new look.
Administrator informed the Board that the new audio system for the Pleasant Street Center
is scheduled to be installed the first week of June 2015.
Administrator stated that the Volunteer Dinner was a success and that the Pleasant Street
Center was a more relaxed and enjoyable venue for the dinner. The total budget for the
dinner was $1251.56 and all agreed that the food and the night was great overall.
RCN organization night is Wednesday May 13`h, 2015. Elder Services, along with many
other town organizations, will provide an informational overview. Elder Services to be
presenting live at 6:20 for five minutes.
The Board discussed Friends and Family Day on June 131h, 2015 and decided not to
participate this year. The Board will re -visit the Friends and Family Day event each year
and decide If a table will be set -up for Elder Services on a yearly basis.
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Chair reviewed the Accessible Icon draft letter with the Board and two revisions were made
In an attempt to remove the "handicap person" wording to "a person with a disability."
Chair to make changes and submit letter to the PTTTF committee on the Board's behalf.
New Business.
A motion was made by Sally Hoyt for up to $2000.00 to be distributed from the Patrons for
Older Adults fund in order to fund the June 25th Chinese Dinner and the July 23`d Lobster
Roll Dinner. The motion was 2nd by Tom Procopio and the motion passed 9 -0 in favor.
Administrator asked that the August dinner discussion be deferred to the June meeting.
A motion was made by Tom Procopio to allocate up to $200.00 from the Burbank Fund to
purchase birthday gift cards for seniors. The motion was 2nd by Margaret Havey and the
motion passed 9 -0 in favor.
The Board discussed purchasing gift cards from multiple locations and allowing seniors to
choose one from the various gift cards at their birthday lunch at the Pleasant Street Center.
A motion was made by Kevin Walsh to expend $1315.32 from the Burbank Fund to
purchase postage for the June Pleasantries Mailing. The motion was 2nd by Marilyn
Shapleigh and the motion passed 9 -0 in favor.
Administrator reminded Board members that multiple members'terms are expiring in June
and asked that members return the necessary paperwork and notify her if not renewing.
Brian Snell notified the Board that at town meeting it was determined that a town board can
now have 2/3 of its total board members in additional associate members.
Brian Snell asked that a line item "Report from MVES" be added to the monthly agenda as a
standing item.
Adjournment: 7:30 PM
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