HomeMy WebLinkAbout2015-08-25 Fall Street Faire Committee Minutesp�N prq 0
Town of Reading
Meeting Minutes
TOWN RECEIVED
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READING, MASS.
Board - Committee - Commission - Council:
Fall Street Faire Committee 101b MAR 28 P i
Date: 2015 -08 -25 Time: 7:00 PM
Building: Reading Police Station Location: Conference Room
Address: 15 Union Street
Purpose: Preparation for Fall Street Faire Session: General Session
Attendees: Members - Present:
John Feudo, Brian Snell, Denise Eaton, Mike Doyon, Leslie Leahy, Sheila
Mulroy, Kristen Bonazoli, Bob Beckman, Tom O'Connor, Alison Ullman
Members - Not Present:
Steve Goldy, Patti Beckman, Mike Doyon, Lisa Egan, Sheila Mulroy, Kristen
Bonazoli
Others Present:
Genevieve Fiorente
Minutes Respectfully Submitted By: Genevieve Fiorente
Topics of Discussion:
Brian Snell calls the meeting to order at 7:15PM
John Feudo announces that George Strazzere from DPW and Dave Savio from Police were
unable to make the meeting. They will be here the next meeting scheduled for Tuesday,
September 8`h. John also gives an update on a vendor from Ivory Photo who requested a
special accommodation for an Interpreter. Upon seeking Town Counsel, there was not a
requirement to give a special accommodation to Ivory Photo. If they choose not to
participate, the committee will refund their money.
John confirms that new signs are up on the Town Common Board and he gives a follow -up
on tent Inventory. He has 20 tents and 19 have been paid for. There are approximately 5
town vendors that will need them the day of the Faire so more tents need to be ordered.
Brian Snell makes a motion to expend money to buy up to 5 more tents to not exceed $700.
Leslie Leahy seconds the motion. All 3 voting members present voted "yes" in favor of the
expenditure.
Denise Eaton gives an update on the Children's Area. Lisa Egan followed up with electricity
from Reading Coop which is all set. The only thing Denise needs is some tables and chairs
which she plans to ask George Strazzere from DPW about at the next meeting. All of her
items are ordered for the play areas and she is In good shape with volunteers.
Brian Snell mentions the High School Stage on High Street is all set and Tom O'Connor
confirms that he will order the shirts for volunteers with new logo. John also confirms that
Lisa Egan can get costumes for $75 dollars a costume and there will be 4 total. He suggests
getting minions since they are "in" right now and perhaps the frozen characters. The
committee agrees.
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There are additional follow -ups in a few other areas. Bob Beckman confirms that Colonial
Chorus will walk around In Dickens' costumes. Confirmation is also given that the stage will
be kitty cornered. Eastern Bank is all set to provide electricity and the Fire Department is
going to make their Infamous Chili according to Brian Snell.
John gives an update on the food permits. Almost every vendor has received one aside from
possibly 3, give or take. Denise Eaton says she will get one for the popcorn machine for the
Children's area. John then mentions that Joan from the Health Department would like a
point person to lead her around to all the vendors with food permits on the day of. The
committee agrees to appoint someone who knows the route to guide her around. Denise
also says she will print out extra blank food permits for the day in case they are needed.
Brian Snell gives an update on entertainment. He spoke with the Robotics Team led by
David Ventola and they will be taking the same place as last year. He also contacted the
Coolidge Science Team who will spend some time on one of the stages for the
entertainment segments. Brian mentions that he did an interview on RCN about the Fall
Street Faire. Brian and Bob Beckman agree to work closely to square away entertainment
showcases on the stages.
Alison Ullman mentions that Pamplemousse would like to sponsor if the committee finds
something viable. A question Is asked on the Involvement of Bunratty Tavern. Brian Snell
will follow -up.
John Feudo suggests to Alison Ullman that when she sends out her next letter to Include
that the vendors need to bring something to anchor their tents with. Allison will be sending
a letter out on September 9M to the vendors.
A conversation ensues about set up times for vendors to make the flow better on the
morning of the event. The committee agrees to send vendors in waves and came up with
the following plan for the vendor booth #s:
8:OOAM - 8:30AM (65 -114) & ALL FOOD VENDORS
8:30AM - 9:OOAM (26-72)&(113-154)
9:OOAM - 9:30AM (1 -29), (Ml -M39), & (Sl -S10)
The schedule will be sent to the vendors in the letter that will be going out on September
9". Someone briefly mentions making sure there is enough chalk to mark up the booths on
the day of the event.
John brings up the issue with repay. Financial Institutions are reputing the transaction but
the vendor does not want this to happen nor do they know until they get a notification.
Suggestions for a different company next year come up in the conversation.
John goes on to mention Catarina from Pure Fit, who will be running the 5K the morning of
the event, will be at the meeting next week. That meeting is scheduled for next Tuesday,
September 1�.
Brian Snell adjourns the meeting at 8:40PM
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