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2016-03-22 Board of Selectmen Handout
DRAFT MOTIONS BOARD OF SELECTMEN MEETING MARCH 22, 2016 Halsey, Sexton, Berman, Arena, Ensminger LeLacheur 5b) Move that the Board of Selectmen approve John C. Bouche as the new Manager of Anthony's Coal Fired Pizza, 48 Walkers Brook Drive. 5c) Move that the Board of Selectmen close the hearing on the alteration of premises for Kajal and Kevin LLC d /b /a Liquor Junction, 1 General Way. Move that the Board of Selectmen approve the alteration of premises for Kajal and Kevin LLC d /b /a Liquor Junction, 1 General Way, by allowing the expansion of the back of the store by 1100 square feet for storage; and no retail space will be added as part of this alteration as indicated on the plan entitled: "Liquor Junction Reading Expansion A- 1." 5d) Move that the Board of Selectmen close the hearing on amending Section 3.2.4 of the Board of Selectmen Liquor License Policies. Movethat . ............................... 5g) Move to close the hearing on setting the FY17 water, sewer and storm water rates. Move to set the FY2017 water rate at $ per 100 cubic feet with a minimum quarterly bill of $ effective with the December, 2016 billing. Move to set the FY2017 sewer rate at $ per 100 cubic feet with a minimum quarterly bill of $ effective with the December, 2016 billing. Move to set the Storm Water Rate at $ per unit (3210 square feet) per year to be billed quarterly effective with the December, 2016 billing. 1-131 5i) Move to close the hearing on amendments to the FY16 Non -Union Classification Plan. Move that the Board of Selectmen approve the amendments to the FY16 Non -Union Classification Plan which will upgrade the vacant Purchasing Agent position by one grade and rename it to Procurement Officer. Move that the Board of Selectmen recommend the subject matter of Article 4 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 7 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 8 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 9 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 10 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 11 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 12 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 13 of the 2016 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 14 of the 2016 Annual Town Meeting Warrant. WAIRI lop 6a) Move that the Board of Selectmen approve the minutes of March 8, 2016 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on. March 22� WJ,6 gat 7:45 p.t3rin the Setept[n,ert'$ Meeting Room, 16 Loweli Street, Reading, Massachusetts on alteration of premises for Kajal and Kevin LLC d /b /a Liquor Junction, 1 General Wa,. Reading. A copy of the proposed' ment regarding this tapitj available in the -'Tcm Manager's office, 16 Low Street, Reading, MA, 'M= Thurs from 7:30 a.m: = 5:3 p.m., Tues from 7:30 a.rik- 7:00 p.m. and is attache`cTI the hearing notice on th website www.readingma.gov All interested parties are invi ed to attend the hearing, c may submit their comments i writing or by email prior 1 6:00 p.m. on March 22, 201 to town man ager @ci.reac By order of Robert W.LeLacheur Town Mana er (Y1 2.24.16 r ,�G1 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street LOS r "`' �: �I } Boston, MA 02114 www.mass.gov /abec RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE CONITLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. REVENUE CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE TIfE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER 211 IF USED EPAY, CONFIRMATION NUMBER: A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY): 101600034 LICENSEE NAME: Kajal and Kevin LLC ADDRESS: 1 General Way CITY /TOWN: Reading STATE MA ZIP CODE 01867 TRANSACTION TYPE (Please check all relevant transactions): n New License F1 New Officer /Director E] Pledge of License n Change Corporate Name Transfer of License Q Change of Location EJ Pledge of Stock F] Seasonal to Annual (� Change of Manager Q Alteration of Licensed Premises n Transfer of Stock E] Change of License Type Q Cordials /Liqueurs Permit n New Stockholder E] Issuance of Stock n Otherl E] 6 -Day to 7 -Day License F� Management /Operating Agreement F] Wine & Malt to All Alcohol THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION P. O. BOX 3396 BOSTON, MA 02241 -3396 ,3'Gz V NOY z 2 z 2 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 -*vww.mass.g v_ /abcc PETITION FOR CHANGE OF LICENSE 101600034 ABCC License Number Reading City /Town The licensee Kajal and Kevin LLC respectfully petitions the Licensing Authorities to approve the following transactions: ❑ Change of Manager ❑ Alteration of Premises ❑ Pledge of License /Stock ❑ Cordial & Liqueurs ❑ Change of Corporate Name /DBA ❑ Change of Location ❑ Change of License Type ( §12 ONLY, e.g. "club" to "restaurant ") ❑ Change of Manager Last - Approved Manager: Requested New Manager: ❑ Pledge of License /Stock Loan Principal Amount: $ Interest Rate: Payment Term: Lender: ❑ Change of Corporate Name /DBA Last - Approved Corporate Name /DBA: Requested New Corporate Name /DBA: ❑ Change of License Type Last - Approved License Type: Requested New License Type: Q Alteration of Premises: (must fill out financial information form) Description of Alteration: - Expanding back of the store by 1100sgft for storage -No retail space will be added as part of this alteration. - The plan is attached to the application ❑ Change of Location: (must fill out financial information form) Last- Approved Location: Requested New Location: Signature of licensee (I Col ration /LLC, by its authorized representative) Date Signed � IZ© Financial Information: Costs Associated with License 1. Real Property: 2. Business Purchase: 3. Renovations /Construction: 4. Start. up /Operating Capital: 5. Inventory: 6. Goodwill: 7. Furniture: 8. TOTAL COST: 9. TOTAL CASH: 10. TOTAL FINANCED: $0 $ 0 $ 5,000 $0 $ 0 $0 $ 0 $ 5,000 $ 5,000 $ The amounts in items 9 and 10 must total the amount reflected in item 8. IMPORTANT: Submit any and all records, documents and affidavits including loan agreements that explain the sources of money for this transaction. Kajal and Kevin LLC 1 General Way Reading, MA 01867 January 13, 2016 I, Jasmin Patel, the president of Kajal and Kevin LLC, hereby authorize the LLC to apply for alteration of premise located at 1 General Way, Reading MA 01867 to increase storage area by 1100sgft. Jasmin Patel Signed under the pains and penalties of perjury S'G� E LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading:. Please take notice that the 'Board of Selectmen of the Town of 'Reading will hold a public hearing on March 22, .-20.16 in the Senior Center. Great Room, 49 Pleasant ' Stree.t, Reading, Massachusetts on: • Amending Section 3.2.4 of the Board of Selectmen Liquor License Polici@�:.8:00 • Set the FYI Water, Sewer and Storm Water Rates.;Q;* • Approve Amendments to the FY16 Non -UViap Classification Plan: 9:50 v.. A copy of the proposed . do - ment regarding this to�iis available in the down • Manager's office, '16 ('d#(. I Street, Reading, MA,'M Thurs from 7:30 a.m: - 5 p.m.; Tues from 7:30 „ " . 7:00 p.m. and is attacl`l the hearing notice dW t website www:readingma,0ov All interested parties are�ir = ed to attend the hearifi, or may submit their commenIS4 writing or by email pfi ©P" tb 6:00 p.m. on March 22,.1O*- to townmanagerQcijead= . ina.ma.us . By oWer,Of Robert W. LeLact0ar Town Mdneger 3.15.16 �• In- Id 6-d � LeLacheur, Bob From: Kraunelis, Matthew Sent: Monday, March 21, 2016 12:24 PM To: LeLacheur, Bob Subject: FW: Selectmen's Packet Bob, below from Jayne. This is on Ray's letter regarding alcoholic beverages. You may want to correct it on the floor before they vote it. Thanks. From: Miller, Jayne Sent: Monday, March 21, 2016 12:17 PM To: Kraunelis, Matthew Subject: RE: Selectmen's Packet Hi Matt, I caught a scrivener's error on page 23 of the PDF for the BOS meeting tonight. Normally not a big deal except that this is in policy that the board is asked to adopt — under 3. Section 3.2.1.20- Hours of Operation, the second bullet point under Monday— Saturday says 11:00 PM to 2:00 PM.. the latter should be 2:00 AM Just an FYI Jayne W. Miller Business Administrator 781-942.6637 j miller P ci. reading. ma. us From: Kraunelis, Matthew Sent: Thursday, March 17, 2016 4:37 PM To: Miller, Jayne Subject: FW: Selectmen's Packet M From: Schena, Paula Sent: Thursday, March 17, 2016 3:31 PM To: Reading - Department Heads Subject: Selectmen's Packet Paula Schena Executive Assistant Town of Reading 16 Lowell Street Reading, MA 01867 781 - 942 -9043 pschena@ci.reading.ma.us Hours: Monday, Wednesday and Thursday - 7:30 a.m. to 5:30 p.m. Tuesday — 7:30 a.m. to 7:00 p.m. 1 0 miyares and H arring t on LLP A Private law firu2 in the public interest J. Raymond NNEyares Jennie M. Merrill Thomas J. Harrington Rebekah Lacey Christopher 11. Veep Donna M. Brewer INTia Glass Fried Eric Reustle Blake M. Mensing February 23, 2016 Robert LeLacheur Town Manager Town Hall 16 Lowell Street Reading, MA 01867 Re: Liquor License Policy: General On Premises Licenses. Dear Bob: As we have discussed, Judy Barolak has filed an Application with the Town to operate "The Art Lounge" (TAL) in Reading. TAL would operate in the same space as the Atlantic Framing Company on Haven Street. In addition to providing instructional art classes, TAL would serve wine and beer. TAL does not intend to provide food to its patrons. Unlike a Section 12 Restaurant License, a General On- Premises License allows the license holder to serve alcoholic beverages without offering food to its customers. See M.G.L. c.138, §12. A General On- Premises License is a type of Section 12 Pour license and, therefore, counts as a Section 12 license for purposes of calculating the Town's quota. The Board of Selectmen's current liquor license policy is silent as to whether the Board may issue a General On- Premises license. Accordingly, the following changes may be made to the liquor license policy to allow for such service:' 1. Section 3.2 — Liquor License Policy2 In order to add a provision for General On- Premises Licenses, a new section needs. to be incorporated into the Board's Policy. We advise renumbering Section 3.2.7 (violations) as Section 3.2.8 so that General On- Premises Licenses may be ' Our review is limited to changes to the Board's Policy that would be required in order to issue a General On- Premises License. We have not reviewed TAL liquor license application. 2 The Town may also wish to consider adding another provision for Farmer's Market Licenses. M.G.L. c.138, §15F. rp 40 Grove Street • Suite 190 • Wellesley, NIA 02482 1 Tel: 617. =189.1600 1 Fair: 617.189.1630 1 www.miyaces— harrington.coii, /j Miyares and Harrington LLP Robert LeLacheur February 23, 2016 Page 2 of 3 codified under Section 3.2.7 See a proposed text below). Accordingly, the chart in Section 3.2 should be replaced with the following: 2. Section 2.3.1.19 — Liquor License Fee The Town should establish a fee for General On- Premises Licenses. 3. Section 3.2.1.20 — Hours of Operations The Town should establish hours during which service is permitted for General On- Premises Licenses. In restricting service hours, the Board is governed by the following: Monday through Saturday (M.G.L, c.138, §12): 11:00 a.m. — 11 :00 p.m.: Board cannot limit service of alcoholic beverages. • 8:00 a.m. — 11:00 a.m. and 11:00 p.m. — 2:00 p.m.: Within the Board's discretion to permit service of alcoholic beverages. • 2:00 a.m. — 8:00 a.m.: Service of alcoholic beverages prohibited. Sunday (M.G.L. .c.138; §33): • 1:00 a.m. — 10:00 a.m.: Service of alcoholic beverages prohibited, unless the Town adopts: M.G.L. c.138, §33A, which allows sale of alcohol between 1:00 a.m. and 2 :00 a.m. • 10 :00 a.m. — 1:00 a.m.: Within the Board's discretion to permit service of alcoholic beverages.4 3 I would advise the Board to change "Hours of Operation" to "Hours of Permitted Service." 4 I would hesitate to limit sale before 11:00 p.m. without finding that such limitation serves the public need. and common good. �`°7, _� �"3 3 Retail Package X X Goods Store License... Restaurant X X X X License... Restaurant X X X X License ... (less than 100 seats). Club License... X X X Special License X General On- X X X Premises Licenses 2. Section 2.3.1.19 — Liquor License Fee The Town should establish a fee for General On- Premises Licenses. 3. Section 3.2.1.20 — Hours of Operations The Town should establish hours during which service is permitted for General On- Premises Licenses. In restricting service hours, the Board is governed by the following: Monday through Saturday (M.G.L, c.138, §12): 11:00 a.m. — 11 :00 p.m.: Board cannot limit service of alcoholic beverages. • 8:00 a.m. — 11:00 a.m. and 11:00 p.m. — 2:00 p.m.: Within the Board's discretion to permit service of alcoholic beverages. • 2:00 a.m. — 8:00 a.m.: Service of alcoholic beverages prohibited. Sunday (M.G.L. .c.138; §33): • 1:00 a.m. — 10:00 a.m.: Service of alcoholic beverages prohibited, unless the Town adopts: M.G.L. c.138, §33A, which allows sale of alcohol between 1:00 a.m. and 2 :00 a.m. • 10 :00 a.m. — 1:00 a.m.: Within the Board's discretion to permit service of alcoholic beverages.4 3 I would advise the Board to change "Hours of Operation" to "Hours of Permitted Service." 4 I would hesitate to limit sale before 11:00 p.m. without finding that such limitation serves the public need. and common good. �`°7, _� �"3 Miyares and Harrington LLP Robert LeLacheur February 23, 2016 Page 3 of 3 3. Remove Section 3.2.4.5 Currently, Section 3.2.4.5 provides that commercial establishments may hold a Wine and Malt Beverage license to serve customers who are engaged in taking instructional classes. We recommend deleting this provision. Significantly, Section 3.2.4.5 allows only for the issuance of a Section 12 Restaurant license to such establishments. Thus, the "commercial establishment" would nonetheless be required to obtain a common victualler's license and to serve food. 4. New Section 3.2.7 — General On- Premises Licenses The following may be incorporated into the Policy to permit the issuance of General On- Premises Licenses: Section 3.2.7 — Requirements for General On- Premises Licenses The Board may issue a. General On- Premises License to an establishment within the Town. Such establishment is not required to obtain a common victualler's license. All General On- Premises Licensees shall comply with Section 3.2.2 of this Policy, except for Sections 3.2.2.2, 3.2.2.8 and 3.2.2.9. The Board, in its discretion, may impose additional requirements to protect public health. Section 3.2.7.1 Commercial Establishments For commercial establishments that provide instructional classes, alcohol service shall be restricted to classes that are not more than three hours in duration. Only class members shall be allowed to purchase alcohol. 5. Renumber Section 3.2.7 to Section 3.2.8 As discussed above, Section 3.2.7 should be renumbered as Section 3.2.8. Please let me know if you have any additional questions. Sincerely, J. R ymond Miyares s Section 3.2.4.5 does not appear on the online version of the Board's Policy. D say Liquor License Quotas 2016 • The Town is allowed 25 On- Premises Licenses • We have issued 15 of which 14 are All Alcohol and 1 is Beer and Wine • Leaves a total of 10 available 4 This quota is increased by 1 with every population unit of 10,000 over.. 25,000 as indicated below Local Licensing Authority ALCOHOLIC BEVERAGES LICENSE GENERAL INFORMAMON Alcoholic beverages retail licenses are distinguished by where a patron may consume the beverages purchased, i.e. off the premises or the on premises. Off- premises licenses include package stores, convenience stores and supermarkets. There are 5 types of on- premises alcoholic beverages licenses: restaurants, clubs (or veterans club); hotels, taverns, and general on premises. Retail alcoholic beverages licenses fall into five categories: all alcoholic beverages licenses, wine and malt beverages licenses, wine beverages licenses, malt beverage licenses, and wine and malt with cordials and liqueurs beverages licenses. These licenses may be issued seasonally or annually. Licensing Procedure Quota System i Fire Safety Cert. �j Transportation Delivery Permit 1; Pouring Permits �� , - -- - - - -- .i Quota System The Massachusetts Liquor Control Act places a quota or limit on the number of alcoholic beverages licenses a city or town can issue. The quota is based on the population of the community as determined by the most recent federal census. On- Premises License (M.G.L. c. 138, §12) Each city or town may grant one on- premises all alcoholic license for each unit of 1,000 persons (or fraction thereof) with a minimum of 14. An additional all- alcoholic beverages license may be granted for each population unit of 10,000 (or fraction thereof) over the first 25,000. One wine and malt license may be granted for each unit of 5,000 persons (or fraction thereof) with a minimum of 5. Veteran's Club License The local licensing authority may grant an.all- alcoholic beverages license, outside the quota system, subject to ABCC approval, to any corporation whose members are "war veterans which owns, hires or leases a building, or space in a building, for the use and accommodation of a post of any war veterans' organization incorporated by the Congress of the United States, to sell to members of that post only, and, subject to local licensing authorities, to guests Introduced by such members and to no others. Off - Premises (M.G.L. c. 138. 1515) Each city or town may issue one off - premises (Section 15) all- alcoholic beverages license for each unit of 5,000 persons (or fraction thereof) with a. minimum of 2. One wine and malt license may be granted for each unit of 5,000 persons (or fraction thereof) with a minimum of S. Schena, Paula From: LeLacheur, Bob Sent: Tuesday, March 22, 2016 1:50 PM To: Schena, Paula Cc: Delios, Jean Subject: FW: Request to serve alcohol Tropical Nails and Spa 128 Market Place One General Way Unit 70 Reading Attachments: Tropical Nails and Spa Request to serve alcohol.pdf Email & attachment for BOS packet tonight. Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanagerPci. reading. ma. us (P) 781 - 942 -9043, (F) 781 -942 -9037 _www.readingma.gov; Please fill out our brief customer service survey at: http:// readingma- survey.virtualtownhall .net /survey /sid /ff5d3a5fO3e8eb60/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: dlake12Ccbaol.com [mailto:dlakel2(@aol.com] Sent: Tuesday, March 22, 2016 1:46 PM To: Town Manager Subject: Request to serve alcohol Tropical Nails and Spa 128 Market Place One General Way Unit 70 Reading Hello Robert: I've been in contact with Jean Delios and Paula Schena regarding a request to serve alcohol at the above property. I was the realtor involved in the buildout with the Danis Property Group. Vina Ho and Jessie Nguyen are in a 5 year lease with this new business and are requesting permission or license to serve a complimentary glass of wine to customers.) attached a handwritten request from them. I do understand the meeting tonight is addressing this type of request in general and Paula suggested that I put something in writing. Thank you Denise Lake Denise Lake Century 21 North Shore 494 Lowell St Peabody, Ma. 01960 Cell: 978 - 836 -9210 email:dlake12 @aol.com P Y M N .r- 2 cm G N 1 U N Z Q J Z O I— U_ LL / U) Q U CD Z_ NW L.1 LL 0 Z 0 O N } LL z x o� P 0 bb C G p U F N O b itl U x > C N bn O id F C C O U O wG Q r d G G o O G P vo o O G O v Cl) 6 s y N o O v)U a x av x Fo rAd H w w y o G Q Gn i bn Y a o d v G C�u U ¢ xc7 3v c7 x m QNdQ w w Q Q U .s ? c Ca o o U o a n U d N 71 > _5 VX ¢ O U d x Q V) w � ¢ Q d Q N 6 w � y U E U N o v > t5 G 3 W) .0 'G_ ro C N o .cam' g g E E iy W a0 U b N dv dd ¢ N a U¢ W ¢ w¢ <C� ¢ d dv ¢ ¢ co U Q W w C7 x x a 2016 Annual Town Meeting #) r, Monday April ril25 2016 'ge-g Art. Mover/ Moderator # Article Description Sponsor Comment Notes 6 1 Fund OPEB Trust 2016 Annual Town Meeting Monday April 25, 2016 Board of Selectmen 7 General Bylaw Changes - Animal Board of Selectmen Control Bylaw ♦ Presentation — Town Accountant Sharon Angstrom ♦ FINCOM report — ♦ Presentation — Bob LeLacheur ♦ Bylaw Committee ` report — Chair Steve Crook 12 Adopt FY 2017 Budget FINCOM ♦ Presentation — Bob 2/3 vote for some LeLacheur and sections — and Superintendent Dr. therefore for the John Doherty entirety ♦ FINCOM report — see votes printed in 13 Authorize FY 2017 Chapter 90 Board of Selectmen ♦ Presentation — Bob Expenditures LeLacheur ♦ FINCOM report — 14 Remove Town Meeting members Board of Selectmen ♦ Presentation — pursuant to Section 2.6 of the Precinct Chairs Reading Home Rule Charter 3/21/2016 2 D RECEIVED , March 12, 2016 rOWN CLERK Be r}EADING, MASS. To: Jeff Hansen, CPDC Chairman 116 PNAR I b p 3--h 4b, i Laura Gemme, Town Clerk Effective April 1n,1 am resigning from my position as an Associate Member of the Community Planning and Development Commission. During almost 10 years, I have enjoyed working for the Town to improve planning and zoning in all neighborhoods of Reading. Please consider that 1'd always be willing to volunteer my efforts, as planning challenges and opportunities come to Reading and assist CPDC to fulfill its mission. Thank you for the years, Geo ge Katsoufis 9 The Honorable Brad Jones to Visit Reading Senior Center On Tuesday, March 29th, from 7 p.m. to 8:30, State Representative Brad Jones will visit the Reading Senior Center. He will lead a discussion on the Massachusetts energy future as well as the solar bill and energy strategy based on the omnibus bill. The meeting will take place at the second floor lounge in the Senior Center located at 49 Pleasant Street in Reading. The gathering is designed for a dialogue between Brad and those in attendance and is open to everyone. Please join us. [Hosted by the Reading Climate Advisory Committee] Schena, Paula From: Sent: To: Subject: Attachments: BOS packet Sent from my iPhone Begin forwarded message: LeLacheur, Bob Friday, March 18, 2016 5:38 PM Schena, Paula Fwd: FiOS TV Notice image001.png; ATT00001.htm; image002.png; ATT00002.htm; Business Customer Notice - All Other.pdf, ATT00003.htm From: "Reddish, Jill M" <jill.m.reddish @verizon.com> Date: March 18, 2016 at 5:35:07 PM EDT To: "Reddish, Jill M" <jill.m.reddish @verizon.com> Subject: FiOS TV Notice Dear Municipal Official: To continue providing quality service and product innovation, on or after May 1, 2016, the monthly rate for Fios Digital Adapter TV equipment for business customers will increase $2.01 per adapter from $5.99 to $8.00 per adapter per month. Verizon is currently notifying business subscribers of this change by bill message and will provide further notification by direct mail beginning on or after April 1, 2016. A sample customer notice is attached. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, Sincerely, verizonv Fios® TV Rate Notification Dear Valued Business Customer, Thank you for your business with Verizon. To continue providing you with quality service and product innovation, on or after May 1, 2016, the monthly rate for your Fios Digital Adapter TV equipment will increase $2.01 per adapter (from $5.99 to $8.00 per adapter per month). If you would like to review your current services and equipment options, please visit verizon.com /mybusiness. Thank you again for your business. We look forward to continuing to serve you. Sincerely, Your Verizon Team N °FRS �. Town of Reading ` Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -03 -08 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7 :00 PM Location: Selectmen Meeting Room Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry Berman, John Arena and Daniel Ensminger Members - Not Present: Others Present: Town Manager Bob LeLacheur, Executive Assistant Paula Schena, Al Sylvia, Greg Stepler, Nancy Twomey, Rachel Baumgartner, Vicki Yablonsky, Joe Huggins, Bob Labrecque, Jane Kinsella, Michael Bean, Alice Collins, Geoffery Coram, John Coote, Mark Dockser, Linda Snow Dockser Minutes Respectfully Submitted By: Secretary Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Barry Berman noted that he attended the Library Building Committee meeting. He had sad news that Jody Avtges died last week and she was on the front line of everything positive, he sends his condolences to her family. Daniel Ensminger noted that he had breakfast with the Town Manager, the Superintendent of Schools and the School Committee Chairman. John Halsey noted that he attended the RCASA meeting. There is concern about funding going forward. We have been extremely successful in getting grant funding and some of it cannot be reapplied for. Many things are going on including mental health, first aid, etc. Public Comment - Bill Brown noted that the Finance Committee was out of line at the January 20th Financial Forum. He noted that they were lobbying for an override when their role is to advise Town Meeting. John Arena noted that members of this board have had comments of advocacy but at the end of the day it is up to Town Meeting. Town Manager's Report - The Town Manager noted that the Town of Reading had two robberies with one hour and he showed the picture of one of the thieves. There was no picture available of the other robber. Discussion /Action Items Board Reorganization - The meeting was turned over to the Town Manager who requested nominations for Chairman of the Board of Selectmen. rom Page 1 1 Board of Selectmen Minutes - March 8, 2016 - paae 2 Sexton moved and Berman seconded to nominate John Halsey for Chairman A motion by Ensminger seconded by Berman to close the nominations was approved by a vote of 5 -0 -0 and John Halsey was named Chairman by a vote of 5 -0 -0 Ensminger moved and Berman seconded to nominate Kevin Sexton for Vice Chairman. A motion by Ensminger seconded by Berman to close the nominations was approved by a vote of 5 -0 -0 and Kevin Sexton was named Vice Chairman by a vote of 5 -0 -0. Ensminger moved and Sexton seconded to nominate Barry Berman as Secretary. A motion by Sexton seconded by Ensminger to close the nominations was approved by a vote of 5 -0 -0 and Barry Berman was named Secretary by a vote of 5 -0 -0 Board Liaison Assignments - John Halsey noted that the Board members should discuss changes to the liaison assignments. He will confer with each Selectman separately to find out their interests. The assignments will be made in a couple of weeks. 116 Van Norden Road Tax Title - The Town Manager noted that the Town took possession of this property one year ago and a private party has stepped up to finance. He recommends that the Board of Selectmen approve. He noted that the Town does try to work with residents. John Halsey asked if the person living in the house is the person who is paying and the Town Manager noted that no, an independent third party is paying. He believes it is a friendly acquisition but he is not privy to the details. John Arena asked why we vacate the tax title before payment is made and the Town Manager noted that is because of the third party's payment agreement. Barry Berman asked if anyone else who is elderly is in this position can we put them in touch with Elder Services and the Town Manager noted that we can if that person welcomes us into their home. A motion by Berman seconded by Sexton that as provided under MGL Chapter 60 Section 69, the Board of Selectmen hereby move to vacate the final judgment entered on February 24, 2014 in tax lien foreclosure case Town of Reading v Frederick J. Boni, Case No. 13 TL 147026 covering the property located at 116 Van Norden Road, Reading, MA, Assessors' May 39, Lot 72 formerly known as Map 155, Lot 1, upon payment by FREDERICK J. BONI on or before MARCH 31 2016 of all amounts due to redeem the tax taking covering the property, which include but are not limited to, taxes and interest to the date of payment all charges and fees associated with the foreclosure case and any costs incurred by the Town in the care, custody and control of the property after the entry of the judgment The motion was approved by a vote of 5 -0 -0. Preview Annual Town Meeting - The Town Manager reviewed the articles regarding money. He noted that there is rearranging of funds that result in the use of $32,000 in free cash. Items included funding for an Economic Development Planner; the consulting services for security system evaluation at $125,000; and first year funding for a new K -12 science curriculum materials at $150,000. Board members had some concern about the funding of the science curriculum for the first year because it is unknown how it would be paid after that. Daniel Ensminger strongly suggested that the Economic Development Planner report to the Town Manager because that person will be more about economic development. Page 1 2 Board of Selectmen Minutes - March 8 2016 - page 3 Project Update - Library Building Committee - Library Building Committee Chairman David Hutchinson noted that the project is well managed. They plan to be on target and within budget. This is an $18.4 million project with $5.1 million being paid from the state. They are targeting opening in Q3 2016. The project has been tightly managed by the Library Building Committee, Selectmen liaison Barry Berman, the Finance Committee liaisons, the Library Trustees and the MBLC. Also, STV's project manager, the architect and general contractor. John Arena asked how much the not committed amount is and Bob Labrecque noted under $1.5 million. John Arena asked if the deficit is $100,000 $200,000 and Bob Labrecque noted there is no deficit yet. He estimates $150,000 but we should be able to manage. Bob Labrecque noted that they are into finishes now and finishes that we missed in the documents. All major elements have been brought up and they are down to basic fit up items. John Halsey asked if they are $150,000 over, where they would get the money. David Hutchinson noted probably out of FF &E. Bob Labrecque noted they are driving down the price of A/V and they were just awarded the furniture contracts. John Arena asked if the forecast is to spend $18.550 million and the Town Manager noted no, that the forecast is to spend $18.4 because we don't have any more to spend. Some things won't get done. David Hutchinson noted the plan is to negotiate down. The bid came in under but unforeseen conditions used that up. There have been no designer changes other than reacting to discovered conditions and the sense is to do it right while we have things open. A substantial amount of money went into masonry and brickwork. Bob Labrecque noted that once they opened up the walls it kept expanding. Unforeseen conditions so things had to be rebuilt. David Hutchinson noted that was hazardous material in the masonry. The porte cochere was built on rubble so we had to remove it and rebuild the foundation. The plan was to have good drainage and they discovered ledge under the parking lot. Daniel Ensminger asked if it is earthquake proof and Bob Labrecque noted that seismic was designed in. Bob Labrecque noted that they found the original foundation was porous with rainstorms so they did additional waterproofing. David Hutchinson noted that waterproofing was planned but not this much. David Hutchinson noted that site plan discussions caused delays, a protest on the bid delayed the project one month and we ran out of time before winter. Kevin Sexton asked if they are scaling back on the A/V and Bob Labrecque noted that they received competitive pricing and Facilities can install the wireless outlets. The book display cases can be delayed. John Arena asked if anything historical was found and Bob Labrecque noted an old safe that had a couple of books in it. John Halsey asked if there will be space for historical document storage and Vicki Yablonsky noted there will not. There will only be space for the historical material they had. John Halsey noted that is very discerning. John Arena noted they need to look at a way to make space. Page 1 3 6 Board of Selectmen Minutes - March 8 2016 - page 4 The Town Manager noted that a lot of the unforeseen conditions were due to poor workmanship during the last renovation so that is a lesson for the future. Project Update and Committee Overview - Permanent Building Committee - Permanent Building Committee Chairman Greg Stepler, Patrick Tompkins, John Coote, Nancy Twomey, Brad Congdon, Michael Bean, David Trainiello, Cemetery representative Bill Brown and Finance Committee rep Paula Perry were all present. Greg Stepler noted the committee was formed on October 6, 2015. They have met seven times. They are looking at the cemetery building and developing a process for projects coming before them. They will make objective decisions. An ad hoc committee in 2010 mentioned the water problem at the Library but it never got put in the plans. John Arena noted that they need to collect data on all Town buildings. Greg Stepler noted that the project assessment process will consist of an application, evaluation and reporting. Projects will be filtered by the Board of Selectmen, Library Trustees and Schools. The MSBC requires a statement of interest which is a four page document. Greg Stepler noted that if someone has a need they should go to the Permanent Building Committee and get into evaluation mode. John Halsey asked if they will be holding public hearings with stake holders and Greg Stepler noted they could. For the cemetery they poured through material already acquired and did site visits. Reports will be addressed to the Board of Selectmen, the Town Manager and Boards and Committees. Barry Berman asked if there is any vision of creating a fund so they don't have to wait for Town Meeting. Greg Stepler noted they have discussed a small amount of $20,000 - $30,000 but there have been no decisions yet. The Town Manager noted that the key to that would be to identify who authorizes. It could be a capital account or a revolving fund. It may be best to put a line in the Town Manager's budget and renew each year. That seems like best practice. Greg Stepler noted that the information needs to be archived for the next time to go back and reference in the future. Town Meeting approval will be final. The Town Manager noted that this group does not want to be involved in politics. John Arena asked how the workload has been and Greg Stepler noted that they are meeting every two to three weeks. Barry Berman noted that all of the buildings are different and Greg Stepler noted they are but they will all have to use the same process. Kevin Sexton asked how they envision archives being set up and Greg Stepler indicated however the Town feels is best. The Town Manager noted that we have electronic storage. Bill Brown noted that an archive is a great idea. When we built the Fire Station we paid a consultant to determine the location and we already knew the location. Greg Stepler went on to note that the sponsoring agency is one of three boards - the Board of Selectmen, Library Trustees or School Committee. Daniel Ensminger noted that siting is not in the Bylaw and a dollar threshold should be used for all projects. Barry Berman noted that the MGL says $1.5 million for owners OPM so the threshold should be the same as the state. Greg Stepler noted that there shouldn't be a Page 1 4 0 Board of Selectmen Minutes - March 8, 2016 - Daae 5 dollar value. The Town Manager noted that roof repairs could be $2 million and there is no need for the Permanent Building Committee to be involved. Barry Berman asked if there is any way the Committee can play a role in the Capital Planning. Greg Stepler noted that the charge of the Committee is to evaluate all of the buildings and Joe Huggins has sent us that information already. John Arena noted he was worried that they will get buried with small items so they should concentrate on the big projects. Greg Stepler agreed and said that routine maintenance has no question of feasibility. They don't want to take on each single project. We should use them when we need our expertise. Greg Stepler noted that the Bylaw doesn't reference associate members or when the project exists or when we call for temp members. The Committee has decided that when Town Meeting approves a project then they will call for temporary members. They will meet monthly during construction and then closeout and archive. Barry Berman noted that if they have two projects at one time it could be difficult to attend all of those meetings. Nancy Twomey noted they could split up the committee for continuity. John Halsey noted that the sponsoring committee needs to look at the band width of the projects. John Halsey said what happened with the Library Building Committee will never happen again and Greg Stepler indicated that was correct. The Town Manager noted that the Permanent Building Committee is more of a middle ground. The time and work that went into the Library was huge. Greg Stepler noted that they reviewed all the available information on the cemetery garage and did site visits. They need input from Conservation and then they will develop details for the scope of work for design services. The Board thanked the Committee for their update. Town of Reading Financial Overview - The Town Manager noted that the last override was between FY03 and FY04 and we had increases of 3.1% and 3.2% after the override. He noted spending less on capital inside the levy and we got rid of debt so the money all went to health benefits which is why we've been able to get by for so long. We also saved $4 million when we refinanced the High School. John Halsey noted that our free cash numbers get us in the position of good financing rates. The Town Manager noted that the year before the override we spent $25,000 on capital and $10,000 of that was the Town Manager's rainy day account. That resulted in not taking care of the fleet, etc. Capital came last if there was any money left over. We've had 5.7% - 7% increases each year in health insurance. This year there is a 7.6% increase in health insurance. In 2010 the Town brainstormed on ways to raise new revenues and come up with the following suggestions: • Sale of Town land - one -time thing • Cell towers - opportunity there • Economic Development position The Town Manager noted that all of these are low revenue items. John Arena asked the Town Manager to monetize them and he noted all of them are $25K per year or less. Page 1 5 Boa_ rd_of Selectmen Minutes - March 8, 2016 - aaae 6 Cost cutting efforts include: • Shifting costs to employees • Saving money in electric costs by doing improvements • Regional assessment - better service The Town Manager noted that people in general don't want to pay more money; they want you to manage better. The chart shows we've been managed well over the last 10 years. Barry Berman noted that some towns ask for an override every year. Reading has done a good job managing and we only ask when we really need it. We have a good history. John Halsey noted that residents need to be educated on the difference between a debt exclusion and an override. There seems to be some confusion about that. He noted that we need to talk with the neighborhoods and to work closely with the School Department to get information out there. A resident asked why cash reserves cannot be tapped into; if reserves are at 5% and if there is any wiggle room. The Town Manager noted that reserves are at 9% - 10% right now and 5% is the floor that we shouldn't go below. The Finance Committee spends free cash to balance the budget and on capital. The same resident asked if there is any free cash that can be spent to help the tax problem and John Halsey noted that the Selection are looking at a variety of tools to help the taxpayer. If we take money that is earmarked for other things then we will be on a collision course. We do have to maintain some to cover unexpected expenses. We need to look for tools to help those who will be mostly negatively affected. Mr. Halsey noted that Representative Brad Jones did a good article on circuit breakers and people would find that helpful to read. John Arena noted that the most confusing part of free cash is that the sources are not guaranteed and the likelihood of getting replenished is getting smaller each year. Mark Dockser, Precinct 1 noted that if we take money out of free cash to pay for the operating budget it will not be there next year. A resident from 31 Ridge Road noted that 80% of the School Budget is employee benefits. A resident asked about the philosophical approach of the Permanent Building Committee. The Town Manager noted that they are developing a process to use for future projects. They are "learn as they go." The Town Manager noted that there shouldn't have been any surprise to the community regarding the Library and the override - they are two different things. Linda Snow Dockser, 85 Beaver Road noted that the Town has a program to work off debt by working for the Town. The Town Manager noted that a resident can work off $750 towards their taxes, but the income requirements are very low so not many people qualify. Linda Snow Dockser asked if Reading or the States sets the requirements and the Town Manager noted that the State establishes the requirements but the Town gets to set a few criteria. Leah Barton asked is the Town is considering an override with cost cutting efforts. John Arena noted that as far as cost reduction ideas go the big rocks have already been lifted and the small rocks are there but there is not much savings. We are always spending more than what comes in. 6 Page 1 6 Board of Selectmen Minutes - March 8 2016 - page 7 Barry Berman indicated he feels people are more inclined if we don't ask every year. As far as economic development the rate of new growth is small. We have limited commercial tax base and we will never grow our way out of the problem. Daniel Ensminger noted that we are demonstrating tightening our belt. We are doing that in FY17 by reducing staff, both Town and Schools. John Halsey noted that we have to bring commerce to the area and limit residential development. We need to mitigate what we have. Daniel Ensminger noted that 40B's are being thrust upon us and we can't turn them down. We had a proposal years ago to Zone 40R but the neighbors didn't want it. Eric Burkhart noted that he saw on Facebook something about the schools need $10 million more to educate 24 more students. He noted this is a mischaracterization and the Town needs to be careful how we present the need analysis. It would be helpful to see what the path looks like and what is the timing. A resident from Precinct 7 noted that Reading ranks on the bottom of the list in per pupil spending. We need to ask people where we should be because they don't realize we are at the bottom. John Arena noted that data is based on State criteria and the Town of Reading does not bus so the numbers are not correct. A resident from Precinct 6 noted that money does not equal results. The Schools are strapped to meet the needs. We have unfunded mandates and we are on a downward trend. John Halsey noted that we have financial issues that prevent us from doing things. Linda Snow Dockser noted that no teachers are being laid off for the science program. She feels we need to work together. Daniel Ensminger noted that the School Committee needs to talk about common core. The Town Manager reviewed the proposed calendar in reverse as follows: • 11 -8 Presidential Election • 10 -18 Special Election • 9 -13 Notify Town Clerk of Special Election • 9 -12 Special Town Meeting (Arena suggested adding a second night on 9 -15) • 8 -16 Close the Warrant for the Special Town Meeting • Do Neighborhood meetings in May at the Schools (Barry Berman requested doing one at the Senior Center) The Town Manager noted that the Board needs to decide how long the override will last and how much the Town and Schools need each year. John Halsey suggested doing a blended override. A motion by Ensminger seconded by Arena to proceed with the calendar to hold an override vote on October 18 2016 was approved by a vote of 5 -0 -0 Approval of Minutes A motion by Berman seconded by Sexton to approve the minutes of January 19 2016 was approved by a vote of 5 -0 -0. A motion by Berman seconded by Sexton to approve the minutes of January 26 2016 as amended was approved by a vote of 5 -0 -0. A motion by Berman seconded by Halsey to approve the minutes of February 23 2016 was approved by a vote of 4 -0 -1 with Arena abstaining O"Y Page 1 7 Board of Selectmen Minutes - March 8 2016 - page 8 A motion by Berman seconded by Sexton to adjourn the meeting at 11.17 p.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 8 Section 1.13 — Policv Providing for the use ofPurchasin2 Cards Use of purchasing cards will expedite Town and School purchasing and payables for isolated one -time purchases along with payment for smaller dollar items. Purchasing cards may be issued to one or more employees at the discretion of the Town Manager or Superintendent of Schools as applicable, and with the names of all users to be filed with the Town Accountant. Issuance of a purchasing card under the name of the Town of Reading or the Reading School Department is a privilege and every reasonable effort shall be made to ensure that cards are used responsibly and in a manner consistent with Town and School Department policies, guidelines and applicable laws and regulations of the Commonwealth of Massachusetts. The Town Accountant will authorize the type of items that can be purchased on the card and the maximum single transaction limit. In any event, the purchasing card shall not be used for purchases of travel, lodging, food, or beverages, for employees or Officials. The procurement card may be used for travel, lodging, and food and beverage (but not alcohol) expenses from student activity accounts for student travel. The Procurement card may be used to register for conferences or seminars. If the use of purchasing cards is extended beyond the one year trial period, the Town Accountant will periodically establish and issue guidelines to purchasing card users. It is the responsibility of each purchasing card user to ensure that their respective card is stored in a secure place and that the account number is protected. A card number may be used in a secure internet transaction but shall never be written out and transmitted via email. Each purchasing card user is responsible to reconcile every transaction made within the month. Purchasing cards may be issued to individual users at the discretion of the Town Manager or Superintendent of Schools as applicable. Each user will sign for receipt of the card. Cards are to be stored in a secure location. If a purchasing card is lost or stolen the purchasing card user will notify the Town Accountant who will notify the bank, local police department and the Town Manager or Superintendent of Schools as applicable. Replacement of a lost or stolen card will be at the determination of the Town Manager or Superintendent of Schools as applicable. Failure to adhere to purchasing card policy and guidelines will result in revocation of card use, and the user may be subject to disciplinary action. An individual who is found to abuse the use of a purchasing card will be subject to disciplinary action up to and including termination from employment along with potentially criminal charges being filed against them. In addition the Town will seek restitution for any inappropriate charges made to a purchasing card. The Town Accountant will establish procedures to be followed regarding the reconciliation processes. All relevant records are to be included with each statement and retained with applicable voucher records. Adopted by the Reading School Committee on 7 -23 -12 Adopted by the Board of Selectmen 7 -24 -12 Revised by the Board of Selectmen 10 -22 -13 1 -1 Board of Selectmen Policies