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Home My WebLink About2015-10-14 Finance Committee PacketyOFR �� ° Town of Reading x' Meeting Posting with Agenda aR'1N(aRr Board - Committee - Commission - Council: Finance Committee Date: 2015 -10 -14 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business RECEIVEU TOWN CLERK READING, MASS. iub OCT -8 P 2 I$I Y ttfSF -Rwll lel9Ll Location: Conference Room Meeting Called By: Caitlin Saunders on Behalf of Chairman Mark Dockser Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be auhmitted In typed format,• handwritten notices will not be accepted. Topics of Discussion: 1. Equipment Disposal 2. Vote Warrant Articles f3,4,5,12,13) for November Town Meeting 3. FY15 revenues — actual vs. budgeted 4. FY15 expenses— actual vs. budgeted 5. FY17 revenue forecast 6. FY17 preliminary accommodated cost estimates 7. Minutes This Agenda has been prepared In advance and represents a listing of topics that the chair reasonably anticipates will tie discussed at the meeting. However Me agenda does not necessarily Include all matters which may be taken up at this meeting. Page I 1 LeLacheur, Bob From: Burns, Greg Sent: Wednesday, September 30, 2015 2:50 PM 7o: LeLacheur, Bob Subject: Suplus Equipment Hi Bob, The following equipment is surplus and we would like to dispose of it. In 2013 we got an offer of $1500 and included free shipping. This group includes more breathing apparatus and cylinders. We believe the cylinders only have scrap value. I estimate the total value at $2,000. - PosChek machine. -13 steel cylinders -2016 p.s.i. -17 aluminum cylinders -2216 p.s.i. -5 Super Pass devices. -6 LifeGard IV PASS devices. -12 Scott AirPaks-4.5 with aluminum back frame and integrated PASS. (3 missing female waist belt.) -4 Scott Airpaks -4.5 with aluminum back frame. -7 Scott wire back frames with Nomex straps. No components. - 4 Scott Airpaks 2.2. -3 Scott AirPaks 2.2. Missing regulator parts. -2 Scott IIA Airpaks. Greg Chief Gregory J. Bums Reading Fire Department 757 Main Street Reading, MA 01867 (P) 781.944.3132 (F) 781.942.91 N wuamudinnsaeav Please let us know, bow we are doing -fill out our brief customer service survey at. httn://readinema- s "ev virtualtownhall net /su"ev /sid /ff5d3a5fO3e8eb6O/ LeLacheur, Bob From: Kinsella, lane Sent: Thursday, October 01, 2015 3:27 PM To: LeLacheur, Bob Subject: DPW surplus list Attachments: air compressorjpg Bob, The only item that we have to surplus is a compressor, valued at approximately $150.00 Thanks! Jane O 0 2015 Subsequent Town Meeting Monday November 9, 2015 WARRANT OUTLINE REVISED 10/08/2015 Art. Reports Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ 375" Celebration — Town Moderator Alan Foulds ♦ Municipal Light Department annual report — General Manager Coleen O'Brien ♦ School Department annual report — Superintendent Dr. John Doherty • Motion to Table — Selectman Chair Dan Ensmin er 2 Instructions Board of Selectmen ♦ Motion to Table — Selectman Vice Chair John Ralse 3 Amend the Capital Board of Selectmen ♦ Motion — Selectman Kevin Improvement Program FY Sexton 2016 - FY 2026 ♦ Presentation — Town Manager Bob LeLacheur ♦FINCOM report — TBA 4 Approve Payment of Prior Board of Selectmen ♦ Motion — Selectman John Year's Bills Arena • Presentation — Town Accountant Sharon Angstrom the FY 2016 Budget FINCOM ♦ Motion — FINCOM Chair Mark Dockser ♦ Presentation — Bob LeLacheur and Dr. John Doherty 6 Road Acceptances - Board of Selectmen ♦ Motion — Selectman Barry Causeway Road; Cory Lane; Berman Dividence Road; Pondview ♦ Presentation — TBA Lane; Roma Lane and Sailor ♦ Bylaw Committee report — Tom's Way TBA 10/8/2015 1 vote required 0 2015 Subsequent Town Meeting Monday November 9, 2015 WARRANT OUTLINE REVISED 10/08/2015 7 Zoning Bylaw Changes — CPDC ♦ Motion — CPDC Chair Jeff 2/3 vote required Purpose Hansen ♦ Presentation —Jeff Hansen ♦ CPDC Report — CPDC member Nick Salina ♦ Bylaw Committee Report - TBA 8 Zoning Bylaw Changes —CPDC ♦ Motion — Jeff Hansen 2/3 vote required Personal Wireless Service ♦ Presentation — Jeff Hansen Facility ♦ CPDC Report —Nick Safina ♦ Bylaw Committee Report - TBA 9 Zoning Bylaw Changes — CPDC ♦ Motion —Jeff Hansen 2/3 vote required Aquifer Protection District ♦ Presentation — Jeff Hansen ♦ CPDC Report —Nick Safina ♦ Bylaw Committee Report - 10 Zoning Bylaw Changes —CPDC ♦ Motion —Jeff Hansen 2/3 vote required CPDC and ZBA Associate ♦ Presentation — Bob LeLacheur Members ♦ CPDC Report —Nick Safina ♦ Bylaw Committee Report - 11 Bylaw Changes — 3.3.1.4 Board of Selectmen ♦ Motion — Dan Ensminger Removal for Absence ♦ Presentation — Bob LeLacl ♦ Bylaw Committee report — TBA 1121 Settle Potential Litigation Board of Selectmen ♦ Motion —John Halsey ♦ Presentation — Bob LeLacl 13 i Cemetery Garage Facility Board of Cemetery ♦ Motion —TBA . Trustees ♦ Presentation — TBA ♦ FINCOMre ort —TBA 14 Bylaw Change — Section Board of Selectmen • Motion — Kevin Sexton 8.9.1 Firearms ♦ Presentation Firearms hoc Firearms Committee ♦ Bylaw Committee report — Stephen Crook 10/8/2015 z 2/3 vote required (Debt) Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2016 -26 Capital Improvements Program as provided for in Section 7.7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw (section 6.1.3) states "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2016 — FY2026 CIP (current year plus ten years): $175,000 School & Town technology ($100,000 shared disaster recovery system; $60,000 phone project includes new Library; $15,000 Town data security audit) $140,000 DPW Snow blower (supplement to 1999 snow blower) $ 60,000 Fac: Generator (Main St Fire station) $ 45,000 Fac: Condensate Tank (Coolidge) $ 40,000 Fac: Vehicle — Chevy K2500 $ 30,000 Fac: Masonry (RMHS) $ 28,250 DPW Fuel Canopy & Suppression System (costs shared with RMLD) $ 25,000 DPW Vehicle — Ford Escape $ 15,000 Fac: Masonry (Parker) -$ 15,000 Fac: HVAC (Barrows) -$ 15,000 Fac: Flooring (Parker) -$ 40,000 Fac: Flooring (RMHS) $2.0 mil. Cemetery garage as debt & other sources of funding (increased from $1.5 million and moved up from FY18) — please see Article 13 for a full discussion. FY17: - $527.400 $350,000 Pub Svc Killam Field and parking lot repairs (Field not done in FY15) $150,000 DPW Snow Bombardier#1 (1993 moved up from FY18 and increased by $25k) $ 75,000 School Technology biennial network upgrades (moved up from FY18) +$60,000 Fac: Fire Alarm panel (Joshua Eaton, total now $170,000) $ 36,000 School Passenger Van $ 35,000 DPW Forklift +$ 12,600 Add funding for DPW Bobcat Loader 743 (1987; now $45k) $ 10,000 Fac: DPW door repairs (DPW) +$ 5,000 Add funding for DPW Dump Truck C3 (now $65k) - $ 20,000 Reduce funding for DPW Aerial Pickup Truck (now $80k) -$ 20,000 Fac: Pleasant Street Center HVAC (defer to FY18) -$ 34,000 DPW Eliminate Ford sedan Car#2 (2007) replacement O -$ 36,500 DPW Eliminate HV3 Ford van (1997) replacement -$ 41,500 Public Safety (Fire) Vehicle (defer to FYI 8) -$ 50,000 DPW Yard Improvements (defer to FYI 8) -$ 50,000 DPW Road Improvements -$ 60,000 Fac: West Side Fire station roofing (defer to FYI as debt) -$ 60,000 Fac: Flooring (RMHS) - $100,000 Town Technology biennial network upgrades (moved up to FYI 6) - $115,000 DPW Truck #10 (defer to FYI and add $35k) - $120,000 DPW Chipper (defer to FYI 8) - $134,000 Fac: Main Street Fire station roofing (defer to FYI as debt) - $420,000 Fac: Town Hall roofing (defer to FYI as debt) FY18+ Various other changes made FY17: None Tunas - vvater made Enterprise Funds - Sewer FYI 6, +$1.215.000 SCADA for sewer station rehab projects & Sewer station projects for Batchelder and West Street $1,215,000 (note that $782,000 of funds previously allocated to these projects were turned back to Sewer Reserves in FY15) FY17: - $345.000 $ 25,000 Portable generator for Grove St. Sewer station - $370,000 Sewer station repairs for Joseph's Way and Small Lane $3.0 million debt Charles Street & Sturges sewer station repairs (moved up from FY20 & FY18 and increased from $1.89 million) FY18+ Various changes made Enterprise Funds — Storm_ Water FYI 6: None FY17: None FY18+ Various changes made N Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2016 — FY 2026 Capital Improvements Program by a vote of x -0 -0 at their meeting on October 14, 2015. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( ") next to their name. *Board of Selectmen Report: The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this Article, with one exception. The Board does not support the proposed $2 million change in the capital plan for the cemetery garage, shown above as debt. For further discussion please see the Board's Report under Article 13. ARTICLE 4 To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: In advance of Annual Town meeting in April 2015 the Town received an estimate for expected legal expenses for the balance of the fiscal year related to the ongoing RMHS construction project litigation. The Town received a June 2015 legal invoice in a timely fashion in the amount of $40,516.10 which far exceeded the earlier estimate and there were not sufficient funds to make payment. On September 10, 2015 the Fire department was notified that repairs made in January and February 2015 would not be covered by a warranty as had been expected, and shortly thereafter DPW received an invoice for $15,763.39 for these repairs. The Fire department appealed the invoice, and on September 30, 2015 they were told a three -way settlement was being negotiated. Therefore this prior year invoice is in the amount of $5,254.46. A prior fiscal year bill was discovered by the School department in August 2015 — an invoice for $837.75 for Addiro Inc. Plumbing for services performed in August 2013 that was never paid. Lastly, a prior fiscal year bill was discovered by the DPW in September 2015 for unpaid May and June 2015 legal ads placed in a local newspaper for $861.90. Finance Committee Report: The Finance Committee recommends this Article by a vote of x- 0-0 at their meeting on October 14, 2015. Each of these bills is an obligation that should be paid by the Town, with a source of Free Cash. Please note that a 9/10 majority vote by Town Meeting is required to make these payments, which in total are $47,470.21. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this Article ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2015, as adopted under Article 20 of the Annual Town Meeting of April 27, 2015; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: r.enaral Fund — Wnnps and FYnanse5 Account count Line Description Decrease Increase # indicates Facilities Department changes FB99 PC: moving around a /class funds — Benef its Retirement ($50,000) $ 85,000 Worker Comp Premiums $35,000 C99 — Capital School & Town technology $175,000 $488,250 Expenses ($100,000 shared disaster recovery system; $60,000 phone project includes new Library; $15, 000 Town data security audit) DPW Snow blower $140,000 Fac: Generator (Main St Fire sta.) $60,000 Fac: Condensate Tank (Coolidge) $45,000 Facilities Vehicle — Chevy K2500 $40,000 Fac: Masonry (RMHS) $30,000 DPW Fuel Canopy/ Suppression System (costs shared with RMLD) $28,250 DPW Vehicle — Ford Escape $25,000 Fac: Masonry (Parker) $15,000 Fac: HVAC (Barrows) - $15,000 Fac: Flooring (Parker) - $15,000 Fac: Flooring (RMHS) - $40,000 F99 — FINCOM Replenish Reserves for Modular $150,000 Reserves classroom expenses $75,000 Increase Reserves for unforeseen 1 ex enses $75,000 G91 — Administrative PC: Fund all pay & class transfers $ 35,700 Services Wages $(55,000) PC: Fund pay & class results in this department S4,700 HR Generalist (shared Town /Schools) $62,000 #Upgrade Business Analyst position to be a Procurement Agent position (related to the addition of Facilities $24,000 To G92 — Administrative Legal (RMHS litigation) $75,000 $ 80,000 Services Ex Expenses Communication software license $ 5,000 H91 — Public PC: Fund pay & class results $19,200 $ 19,200 Services Wa es M H92 - Public `Hazard Mitigation Planning consulting Decrease $ 25,000 Services Expenses services $25,000 X99 Sewer 191 - Finance PC: Fund pay & class results $12,010 $1,215,000 $ 12,010 Wages $0 $1,215,000 192 - Finance Assessing Full Field Review in preparation $1,215,000 $ 88,000 Expenses for FY17 Revaluation $88,000 $1,215,000 J91 - Public Safety PC: Fund pay & class results $9,675 $ 9,675 Wages J92 - Public Safety Police: regionalize Animal Control with $ 50,000 Expenses North Reading K91 - Public Works PC: Fund pay & class results $3,950 $ 3,950 Wa es K92 - Public Works Road line painting $30,000 $ 10,000 Expenses Professional development $10,000 Fuel $50,000 K94 - Public Works Street Lighting expenses ($35,000) $ 35,000 Street Lighting K95 - Public Works Rubbish disposal ($50,000) $ 50,000 Rubbish L91 - Library Wages PC: Fund ay & class results $5,465 $ 5,465 M91 - Core Facilities #Transfers from U99 Schools $1,948,199 $2,683,341 #Transfers from V99 Town Fac $525,142 #(a) Additions requested $110,000 #(b) Additions requested $100,000 M92 - Facilities: #Transfers from V99 Town Fac $252,835 $ 292,835 Town buildin s #(a) Additions requested $ 40,000 U99 - School #Transfers to M91$1,948,199 $1,948,199 Department V99 -Town Facilities #Transfers to M91 $525,142 $ 777,977 #Transfers to M92 $252,835 Subtotals $2,906,176 $3,943,426 Net Operating Expenses $1,037 250 From Permits Revolving Fund $ 25,000 From New Growth $200,000 #(b) From Revenues from Rental of $100,000 School Properties via Free Cash From Free Cash 1 $712,250 Enterprise Funds - Wages and Expenses Account Line Description Decrease Increase X99 Sewer Sewer stations projects (Batchelder & West St) and related SCADA for all sewer station rehabs $1,215,000 Subtotals $0 $1,215,000 Net Operating Expenses $1,215,000 From Sewer Reserves (note +$433,000 is net request from previous capital Ian $1,215,000 Over the summer both the Superintendent of Schools and the Town Manager discussed restructuring the Facilities Department so there was more shared management oversight. School Committee and Board of Selectmen leadership were brought into the discussion to assist in crafting a new structure for the department. The proposed FY16 budget changes shown above in this Article make the financial changes necessary. At a Financial Forum on September 16, 2015, both the School Committee (6 -0 -0) and Board of Selectmen (3 -0 -0) voted to approve the restructuring of the Facilities Department consistent with these budget transfers and additions in this Article. Note that the gross budgets for Facilities are requested to increase by $250,000 but that $100,000 of that amount is covered by existing revenues that will provide a funding source. The restructured Facilities Department will be led by the Director of Facilities, and included above is a request to restore the Assistant Facilities Director position that was eliminated a few years ago due to budget cuts. Among other efficiencies this will reduce the need to hire outside project managers, except for large building projects. Currently the department's budgets consists of two voted line items (U99 School Department and V99 Town Facilities), each under control of the Schools. The proposed changes will result in three budget line items. The first two (M91 and M92) will be located in the Town's budget, while U99 remains as the School Department budget. M91 — Core Facilities: the shared Director and proposed Assistant Director, a department secretary, and three tradesmen (Electrician, Plumber, general laborer); all operational costs associated with utilities and maintenance of all town and school buildings; all capital for all town and school buildings. M92 — Facilities Town Buildings: all custodial services, supplies and employees associated with the cleaning of town buildings. U99 — School Department: all custodial services, supplies and employees associated with the cleaning of school buildings. The Board of Selectmen will vote on lines M91 and M92 annually, while the School Committee will vote on lines M91 and U99. The Town's Administrative Services Department will oversee all procurement activities for M91, so also included in these budget changes is a request to increase by $24,000 a vacant position to be able to handle this additional responsibility. The Schools and Town also recently discussed sharing a position in their Human Resources divisions. The HR field grows increasingly complex each year, and each division is significantly understaffed. Town Meeting is requested in line G91 to approve this shared position, which will have office space both at Town Hall and in the School's Central Office. Finance Committee Report: The Finance Committee recommends this Article by a vote of x- 0-0 at their meeting on October 14, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at a joint meeting with the School Committee and Finance Committee on September 16, 2015 voted 3 -0 -0 to support the proposed restructuring of the Facilities Department as presented in this Article. The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this entire Article. �a 'School Committee Report: The School Committee at a joint meeting with the Board of Selectmen and Finance Committee on September 16, 2015 voted 6 -0 -0 to support the proposed restructuring of the Facilities Department as presented in this Article. ARTICLE 6 To hear the report of the Board of Selectmen relative to the laying out of the following named streets under the provisions of Chapter 82 of the Massachusetts General Laws, and to see if the Town will vote to accept such streets as and for public ways and to authorize the Board of Selectmen to acquire by gift, purchase or eminent domain any land or interest in land necessary for such laying out, and act on all manners relating thereto: Cory Lane, from Zachary Lane to dead end Pondview Lane, from Fairchild Drive to dead end Roma Lane, from Sanborn Lane to dead end Sailor Tom's Way, from Franklin Street to dead end Causeway Road, from Lowell Street to dead end Dividence Road, from Franklin Street to Emerson Street or take any other action with respect thereto. Board of Selectmen Background: In late 2012 residents on Roma Lane filed a petition to have their street accepted as a public way, upon learning a subdivision developer had never completed that work. Rather than bring that one road to Town Meeting, in the summer of 2013 the Town Manager asked planning and engineering staff to begin an exhaustive process of reviewing every private road in town, with many details requiring research that went back several decades. Approximately 80 private roads /driveways were identified and on February 3, 2015 the Board of Selectmen invited these residents to a community meeting to learn the basics of public and private roads. Private roads were divided into these categories: (1) roadways that have been completed but the final steps for acceptance as a public road were never requested or completed; (2) roadways that are incomplete where bonds are in place to complete the work. If those bonds are insufficient to complete the work, the Selectmen need to decide if betterments are to be assessed; (3) older roadways where the reasons for non - acceptance cannot be determined; (4) roadways constructed as private but residents may wish to have them become public; (5) roadways constructed as private and the residents wish them to remain that way; (6) roadways within small development complexes (40B, PRO) that were constructed as private but residents may wish to have them become public. The first two categories of roads were studied further, and the six roads above qualify for inclusion to be accepted without any further cost to the residents. Note that residents of Causeway already had the Town Meeting and betterment processes completed previously but the final paperwork was never completed by the town. Four of these roads went through the CPDC under Subdivision Control Law, and at their meeting on August 24, 2015 CPDC unanimously recommended that Roma Lane, Sailor Tom's Way, Pondview Lane and Cory Lane had met the necessary conditions and should be accepted �3 Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 5 -0 -0 at their meeting on October 13, 2015. *Board of Selectmen Report: The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this Article. ARTICLE 11 To see if the Town will vote to amend Section 3.3.1.4 Removal for Absence as follows (Bold represents language to be inserted and crossed -out language is to be deleted): 3.3.1.4 Removal for Absence If any member of ariy board, committee or commission is absent from three (3) or more successive meetings of the board, committee or commission, the other members of said board, committee or commission may by an affirmative vote of its majority request the appointing authority to remove such absenting member from his membership, and —the ^h Fpmov^ •^ in accordance with the provisions of Section 8.12 of the Reading Home Rule Charter. or take any other action with respect thereto. Board of Selectmen Background: A new section in the Charter (8.12 Removal of an Appointed Board or Committee Member) clarifies and offers more structure to the process of removing a volunteer. The change suggested to the general bylaw in this Article reflects the change made to the Charter. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 5 -0 -0 at their meeting on October 13, 2015. *Board of Selectmen Report: The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this Article. ARTICLE 12 To see if the Town will vote, pursuant to Section 5.2 of the General Bylaws, to approve and authorize the Board of Selectmen to settle litigation arising out of the Sutton Brook Disposal Area Superfund Site, involving payment of a sum of more than fifty thousand dollars ($50,000.00), and to raise and appropriate, borrow, transfer from available funds, or otherwise provide a sum of one hundred twenty five thousand dollars ($125,000.00) for the purpose of such settlement; or take any other action with respect thereto. Board of Selectmen Background: This Article has been brought to Town Meeting twice before, and tabled each time as we had no definitive legal settlement to complete. As of the closing of the Warrant for November Town Meeting we expect to have a comprehensive settlement as the legal negotiations are nearly complete. 0 At the Special Town Meeting in January 2015 we provided this background: A late- breaking litigation matter was brought to the Town's attention in early December 2014. This included a proposed a settlement to be paid in late December 2014 in order to avoid litigation. Town Counsel was able to secure an extension for any possible settlement to allow for action by the January 2015 Special Town Meeting. If such a settlement is advisable, Town Counsel will explain the issue to Town Meeting on the floor, otherwise this Article will be tabled. At the Special Town Meeting in April 2015 we provided this update: The Town may be named as defendant in a suit seeking contribution towards the cost of cleanup of the Sutton Brook Disposal Area Superfund Site, formerly known as Rocco's Landfill. The Town has received a preemptive offer of settlement, to be paid in exchange for avoiding litigation. Town Counsel has been looking into both the chances such a suit will actually be brought as well as the legitimacy of any claims the Town would face. Town Counsel and the Board of Selectmen will meet in Executive Session on April 14, 2015 in order to recommend a course of action. This Article is placed on this Warrant as a placeholder in the event that there is need for Town Meeting to approve the payment of a settlement. Finance Committee Report: The Finance Committee recommends this Article by a vote of x- 0-0 at their meeting on October zz, 2015. Bylaw Committee Report: No report. `Board of Selectmen Report: The Board of Selectmen on October 6, 2015 voted 5 -0 -0 to support this Article. ARTICLE 13 To see if the Town will vote to appropriate, by borrowing a sum of one million two hundred thousand dollars ($1,200,000.00), to transfer from the Sale of Real Estate Fund seven hundred thousand dollars ($700,000.00), and to transfer from the Cemetery Sale of Lots Fund one hundred thousand dollars ($100,000.00) for a total of two million dollars ($2 million) for the purpose of constructing a Cemetery garage and related facilities, including site preparation, construction, architectural, engineering and construction services, inspection and costs of financing, and for the purpose of equipping and furnishing said facilities and other costs incidental thereto; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article; or to take any other action with respect thereto. Board of Cemetery Trustees Background: In April 2015 the Board of Cemetery Trustees presented a similar article to Town Meeting that did not receive the needed support. Town Meeting requested that the matter be referred to the new Permanent Building Committee, and further that the Facilities department take over maintenance of the building. Since that time, the Town Manager ordered formal inspections of the facility by the Town's property & casualty insurer, followed by the Town's Building Inspector and Fire department. All inspections pointed to a structurally sound building that had been seriously neglected, and cited several operating improvements needed. Of particular note was the unsafe wood stove used in the colder months as noted by both the Fire department and the Building Inspector. O The newly restructured Facilities department has since stepped in to make life- safety and other improvements, and expect the building to be able to function safely for the near term. In addition DPW has instituted improved operational procedures at the facility. However, there is no question a more permanent solution is needed. While volunteer applications for the new PBC arrived slowly over the summer months, an outstanding group has been selected that should well serve the long term interests of the town. As of this writing, the PBC has already met twice to discuss this issue. For all the reasons stated last April, the Town prefers to have the PBC take control of both a cemetery garage and the full DPW garage facility decisions. The Town would certainly support a funding request at November 2015 Town Meeting for design studies if the PBC desires. Finance Committee Report: The Finance Committee recommends this Article by a vote of x- 0-0 at their meeting on October zz, 2015. Bylaw Committee Report: No report. The Board of Cemetery Trustees Report: The Board of Cemetery Trustees Is asking Town Meeting to approve $ 2,000,000 for a new building to replace a ninety plus year old building. The proposed financing is different from the Article presented last spring, $ 1,200,000 from debt ($240,000 a year for five years) $700,000 from sale of real estate fund and $ 100,000 from sale of cemetery lots. While there is no location specified in Article 13, based on a report of several locations done in May of 2010 by the town's engineering division the Trustees strongly feel that a 20,000 sq ft plus lot in the southwest section of Forest Glen will provide an efficient central location for the building and space enough to serve the department for many years to come. Last spring there was a question as to validly of the sq. ft. price of the proposed building. The Town of Medfield just built a 38,000 sq ft steel framed 12 "masonry block wrapped DPW facility for $ 9,000,000 or $ 236 per sq ft. The Cemetery Board feels strongly that the proposed 3,500 to 4,000 sq ft building can be built within the funds requested including a roof and we ask you to vote to approve the funds. The Town of Wakefield Municipal Light and Gas department built a 33,000 sq ft building for just under $ 5,000,000 or $ 151 per sq ft for a brick faced. Permanent Building Committee: Action Pending. Board of Selectmen Report: On October 5, 2015 the Board of Selectmen voted 0 -5 -0 to support the subject matter of Article 13. The Board acknowledges that the cemetery garage is in need of renovation or replacement. Following last spring's instructional motion from Town Meeting, the reorganized Facilities department worked with the our Property & Casualty insurer, the Building Inspector and the Fire department in order to determine first that the building is structurally sound. After that fact was confirmed, they have made necessary short-term safety improvements in the facility, and suggested changes in operational use of the facility to further the objective of safety. It is the Board's belief that Article 13 should be referred to the newly created Permanent Building Committee (PBC) for action. The PBC may have an alternative recommendation for Iv action to be taken on the cemetery garage under either Article 5 or Article 13, namely, the seeking of design funds as also suggested at Annual Town Meeting last spring. ARTICLE 14 To see if the Town will vote to amend the General Bylaws by deleting Section 8.9.1 in its entirety and inserting, in place thereof, the following: 8.9.1 Firearms 8.9.1.1. Definitions As used in Section 8.9.1, the following terms shall have the following definitions: • "Firearm' shall mean a pistol, revolver, rifle, shotgun or other weapon of any description, from which a bullet or shot can be discharged using a propellant powder. 8.9.1.2. Discharges Prohibited Except as provided in Section 8.9.1.3, no person shall fire or discharge any Firearm of any kind: • On, over or onto of any street, highway, park or other public property; or • Within 1,000 feet from a dwelling or other building in use, or 300 feet from a public way; or • On, over or onto any private property except by the owner or legal occupant thereof, or a person carrying the written consent of such owner, which shall be valid for no more than one year from its issuance, and which shall be available for review upon the request of any law enforcement officer. 8.9.1.3. Authorized Discharges The prohibition set forth in Section 8.9.1.2 shall not apply to • The use of such weapons in the lawful defense of any person, family or property; or • Any law enforcement officer or member of the armed forces acting within the scope of lawfully authorized duties; or • The use of such weapons on any lawfully permitted target, trap or skeet range. or take any other action with respect thereto. Board of Selectmen Background: This warrant article is the result of an instructional motion that was put forward at the Special Town Meeting of January 2015. Town Meeting Members voted to ask the Board of Selectmen and the Town Manager to: OFRF HEADQUARTERS e READING FIRE DEPARTMENT 6 a �k Reading, Massachusetts 01867 GREGORY J. BURNS, Chief 757 Main Street BUS. Phone: 781- 942 -9181 STA. Phone: 781- 944 -3132 Fax: 781- 942 -9114 TO: Mr. Robert W. LeLacheur, Jr. CFA, Town Manager FROM: Chief Gregory J. Bums DATE: September 30, 2015 RE: FY 15 Ladder Truck Repair Bill In January and February of 2015 the Fire Department Ladder Truck required service to the after treatment regeneration system on the engine. This system is a component of the emissions system and has required repeated servicing in the last several years. In January and February 2015 there were several services performed by the local Caterpillar dealer, Milton CAT. Since we have had repeated issues with this emissions system including an engine fire in July of 2012, I requested these repairs be covered under warrantee. In making repairs to our engine Milton CAT involved Caterpillar Inc. for assistance. Milton CAT did not inform us these repairs would not be covered under warrantee and they did not invoice us for the repairs in a timely manner. On or about September 10, 2015, I was informed by Milton CAT that their request to Caterpillar Inc. to have the repairs covered by warrantee was not approved and they would be sending the Town of Reading an invoice for the repairs. Several days later the Department of Public Works received an invoice for $15,763.39 for the repairs. I reviewed the invoices and appealed to Caterpillar Inc. through their Customer Service Department in an effort to have the repairs covered under warrantee. As part of that appeal, I included background information, our experience with this engine and the services we received from Milton CAT. On September 30, 2015, I received notification from Milton CAT that they were working with Caterpillar Inc. on a resolution to this issue. Milton CAT is seeking a commitment from Caterpillar Inc. If agreed to by Caterpillar Inc., they would be responsible to pay one third the cost, Milton CAT would pay one third the cost and the Town of Reading would be responsible for one third the cost. The cost to the Town of Reading with this arraignment is $5,254.46. 5 In accordance with Section 2 -12 of the Town of Reading Home Rule Charter, the Board of Cemetery Trustees submits the following Articles for inclusion in the November Subsequent Town Meeting warrant. Move that the Capital Improvement Program be amended, Cemetery Building from One Million Five Hundred Thousand ($ 1,500.000.00) dollars to Two Million ($ 2,000,000 .00) dollars. Move that sum the of One Million Two Hundred Thousand ($ 1,200,000.00) dollars be raised by borrowing and Seven Hundred Thousand ( $ 700.000.00 ) dollars be transferred from the sale of real estate fund and One Hundred Thousand ( $ 100,000.00 ) dollars be transferred from the Cemetery sale of lots fund totaling Two Million($ 2,000.000.00) dollars for the purpose of constructing a Cemetery garage and related facilities including site preparation , construction , originally equipping and furnishing said facilities and other costs incidental thereto including costs of architectural , engineering and construction services, inspection and costs of financing in connection therewith; and to authorize the Facilities Department and / or the Permanent Building Committee / Town Manager to proceed and enter into any and all contracts and agreements necessary therefore and incidental thereto, including without limitation , contracts for architectural , engineering and construction services and to all other acts and things necessary and proper for carrying out the provisions of this vote Aj (7 1°� Town of Reading, Massachusetts Statement of Revenues and Expenditures ' Budgetary Basis General Fund Year Ended June 30, 2015 Revenues: Property taxes: Current Delinquent Excise taxes Meals lax Penalties and interest on taxes Payments in lieu of taxes Charges for services Licenses and permits Intergovernmental Speaal assessments Fines Investment income (including Stabilization Interest) Other Total revenues Expenditures Current Year Only: General government Public safety Education Public works and facilities Human services Culture and recreation Employee benefits Intergovernmental Debt service Sub -total current yr gen fund Continuing Appropriations 0200 fund Unused Unused Carryfonvard 8 Purchase Orders (Net)* Total expenditures Excess (deficiency) of revenues over expenditures Bui $ 681,625 57,455,318 3,143,083 350,000 180,000 330,000 1,666,750 145,000 13,382,318 100,000 100,000 77,534,094 5,075,795 9,473,641 41,547,973 6,856,700 702,300 2,489,860 14,044,252 1,075,794 2,952,730 84,219,045 Actual and Encumbrances $ 545,574 57,835,058 200,520 3,378,535 355,968 294,751 334,458 1,880,385 171,605 13,612,031 17,292 109,958 198,273 248,011 79,182,419 4,712,751 9,360,006 41,299,842 6,565,084 599,314 2,223,172 13,936,496 1,106,829 2,937,592 82,741,086 (140,289) 84,219,045 1 82,600,797 (6,684,951) (3,418,378) Variance Favorable (Unfavorable) $ (136,051) 379,740 200,520 235,452 5,968 114,751 4,458 213,635 26,605 229,713 17,292 9,958 98,273 248,011 1fi48,325 48,3251 363,044 363,044 113,635 248,131 291,616 102,986 266,688 107,756 (31,035) 15,138 1,477,959 1,618,24 2548 8 3,266,573 573 Town of Reading, Massachusetts \ Analysis of Changes in Certified "Free Cash" Year Ended June 30, 2015 Certified "free cash' July 1, 2014 Town meeting votes reducing 'tee cash' Correction -Free Cash not reserved last year FY -15 budget (Nov 2014) FY -15 budget (Jan 2015) FY -15 budget (Feb 2015) FY -15 budget (April 2015) FY -15 budget (April 2015) FY -16 budget (April 2015) FY -16 budget (April 2015) (Oveday) Subtotal Favorable variance from operations in fiscal year 2015 unkown variance Investment earnings allocated to stabilization fund Certified "free cash" June 30, 2015 $ 8,531,022 (280,095) (151,000) (40,000) �9 n (703,162) 1 (150,000) 1,500,000) (30,000) 5,4066,765 3,370,831 (1,555) (3,853) $ 8,772,168 Town of Reading, Massachusetts Budgetary Fund Balance by Subcategories Year Ended June 30, 2015 (i) Variance. Beginning End Favorable of Year of Year (Unfavorable) Reserved for subsequent year's expenditures $ 2,050,000 $ 1,800,000 $ (250,000) Stabilization fund 1,917,579 2,059,802 142,223 Available for appropriation 8,531,022 8,772,188 241,166 Budgetary fund balance $12,498,601 $ 12,631,990 $ 133,389 (133,389) (1,555) (i) 3.50% 2.75% Town of Reading one Yr Changes Requested one Yr Changes Nov, TM Revised Budget Summary 10181151:53 PM F FY15 4.6% FY16 FY16 61,517,780 5.5% Changes $ - 200,000 FY16 $61,717,780 Revenues Total Property Taxes Total Other Local Revenue 8.3°% 6,362,500 4.0% $ - $ 6,362,500 Total IntergoVt Revenues 1 4% 13,612,031 2.5% $ - $13,612,031 Total Transfers B Available -22.3% 3,679,131 -2.0% $ 100,000 $ 3,779,131 Revs before Free Cash 2.7% $ 85,171,442 4.5% E 3 0 585,471,442 Free Cash 61.9%1 1,500,000 -11.8% $ $ 71 2,250 00 $86,671,442 Net Available Revenues 3.5% $86,671,442 4.2% Accommodated Costs Benefits 4.5% 15,050,743 6.6% 85,000 $14,965,743 Capital -2.0% 2,201,000 -4.6% 488,250 $ 2,689,250 Debt -18.8% 5,355,036 66.2% 0 U55.036 Energy -2.1°% 1,985,858 4.6% (85,000) $ 1,900,858 Financial 3.3% 810,000 4.5% 150,000 $ 960,000 Education - Out of district 7.2% 4,008,269 3.9% 0 $ 4,008,269 Education - Vocational 25.8% 490,350 5.0% 0 $ 490,350 Miscellaneous -0.8%1 3,001,184 2.3% 50,000 $ 2,951,184 Accommodated Costs 0.4% $32,902,440 11.2% $ 611,250 533,513,690 3.5% HR Generalist $62k, Purchasing 16,971,528 2.75% $24k, s4v $5k; Animal CH S $ 1,360,675 $18,332,203 Fo-pe-ratin,cLCOSts Municipal Go'vt Operating adjustments (comm. priont 11,709 $ 401,000 $ 412,709 adjustments(ent funds ove 3.5% 874,611 2.75% $ 874,611 TOTAL Muni Government 5.2% 17,857,848 2.82% 1,761,675 $19,619,523 School B Bldgs Operating 3.5% 36,307,917 2.75% $ (905,766) $ 35,402,151 adjustments (comm. pdod $ - Schools circuit breaker adjustment for FY12 $ - TOTAL School & Bldgs 4.1%1 36,307,917 2.75% (905,766) $35,402,151 Town Bldgs Openung Tart -6.7% 454,909 6.95% $ (454,909) $ 0 adjustments (comm. priori $ - TOTALTownBld s 3.5% 454,909 6.95% 454,909 $ 0 0 gratin Bud ets 4,60/6 $54,620,674 2.81°% $ 401,000 $55,021,674 Municipal Go'vt Operatin 32.69% 35.66% School & Bldgs Operatin 66.47% 64.34% Town Bld s Operat" T 0.83% 0100% TOTAL SPENDING 3.0% $87,523,11/ 5.82% $ 1,012,250 f,rW� ccd^w 50k, DPW PD $10k, $250k new Fac a Town of Reading, One Yr One Yr Revenues - Details Changes FY - 2015 FY16 Changes FY - 2016 Nov. TM Changes Revised FY16 10181151:53 PM Property Taxes Tax levy (within levy limit) 3.9% 58,745,545 4.0% $58,745,545 New Growth 35.6% 500,000 -40.8% $ 200,000 $ 700,000 Tax levy (debt exclusion) 16.7% 2,934,523 75.6% $ 2,934,523 Abatements and exem fior 2.5% 662,288 2.5% $ 662,288 Total Property Taxes 4.6% 61,517,780 53%- 200,000 $61,717,780 Other Local Revenues 10.3% 3,250,000 3.3% $ 3,250,000 Motor Vehicle Excise Meals Tax 0.0% 350,000 0.0% $ 350,000 Penalfiestinterest on taxes 2.9% 200,000 11.1% $ 200,000 Payments in lieu of taxes 1.5% 335,000 1.5% $ 335,000 Charges for services 11.1% 1,700,000 2.0% $ 1,700,000 Licenses & permits 3.6% 150,000 3.4% $ 150,000 Fines -9.1% 102,500 2.5% $ 102,500 Interest Earnings 0.0% 175,000 75.0% $ 175,000 Medicaid Reimbursement 0.0% 100,000 0.0% $ 100,000 Total Other Local Revenu 8.3% 6,362,500 4.0% 0 $ 6,362,500 Intergovernmental Revenue 1.4% Free Cash to 13,612,031 pay shortfalls 2.5% from 2.5% increase $ - $13,612,031 State Aid Total lme ov't Revenuer 1.4% 13,612,031 2.5% 0 $13,612,031 Operating Transfers and Available Funds 25,000 0.0% $ 25,000 Cemetery sale of lots 0.0% Sale of real estate funds -25.0% 100,000 -33.3% $ 100,000 Reading Ice Arena Authorit $ - MSBApayments $ WILD payment 0.8% 2,379,520 2.0% $ 2,379,520 Enterprise Fund Support 3.5% 874,611 2.8% $ 100,000 $ 974,611 40R Stabilization Fund $ - Overla su Ius 0.0% 300,000 -14.3% $ 300,000 Total Transfers &Availah .23.3% 3,679,131 .0.8% 100,000 $ 3,779,131 OPERATING REVENUES 2.63% 85,171,442 4.57% 300,000 $85,471,442 Free Cash & Savings 1 1,500,000 $ 1,500,000 TOTAL REVENUES 3.41% $86671,442 4.24% $ 300,000 $86,971,442 Z Town of Reading One Yr Changes One Yr Changes Nov. TM Revised Accom Costs - Sum 10181151:53 PM FY- FY -2015 FY16 FY -201fi Chances FY16 4.5% 15,050,743 6.6% Benefits 85,000 $14,965,743 Capital -2.0% 2,201,000 -4.6% 488,250 $ 21689,250 Debt -18.8% 5,355,038 66.2% $ 5,355,036 Energy -2.1% 1,985,858 4.6% (85,000) $ 1,900,858 Financial 3.3% 810,000 4.5% 150,000 $ 960,000 Education -Out of distric 7.2% 4,008.269 3.9% - $ 4,008,269 Education - Vocational 25.8% 490,350 5.0% - $ 490,350 Miscellaneous -0.8% 3,001,184 2.3% (50,000) $ 2,951,184 Community Priorities 193,000 $ 193,000 TOTAL Accomm. COSTS 0.4% $32,902,440 11.2% $ 611,250 $32,902,440 4.5% 3,567,154 one -time: 4.5% $75k legal; $25k Haze rd; $88k A $ (50,000) $ 3,517,154 Aeeom Costs - Detail Accommodated Costs - Benefits Contributory Retirement Non- Contdb. Retirement - 100.0% 0 $ - OBRA fees 80PEBstudy 166.7% 20,000 -50.0% $ 20,000 OPEB contnbufon 5.6% 500,000 5.3% $ 500,000 Workers Compensation -8.3% 297,500 8.2% $ (35,000) $ 262,500 Unemployment Benefits 0.0% 100,000 0.0% $ 100,000 Group Health I Life Ins. 5.2%1 9,761,089 8.0% $ 9,761,089 Medicare l Social Security 22%1 725,000 3.6% $ 725,000 Police I Fire Indemnifcatioi 71%1 80,000 6.7% $ 80,000 Total Benefits 4.5% $15,050,743 6.6% E 85,000 $14,965,743 5% of net available revs(es 4,111,846 $ 4,111,846 less debt (net, inside levy) (1,577,018) $(1,577,018) Available for cash capital 2,534,828 $ 2,534,828 Temp shift to OPERATING (205,592) $ (205,592) Extra Capital from 40R Fun $ 2,201,000 4.6% levv limit) 3,150,000 47.5% $ 488,250 $ $ $ 2,689,250 3,150,000 Total Capital .2.0%1 Accommodated Costs -Debt (net inside Debt Service - Principal -291%1 Debt Service - Interest 13.2% 1,361,541 2512% $ 1,361,541 Excluded debt 10.5% (2,934,523) 75.6% $ (2,934,523) MSBA reimbursements $ - Total Included Debt -5.4% $ 1,577,018 1.6% $ 1,577,018 Total Debt -18.8% $ 5,355,036 66.2% $ 488,250 $ 5,843,286 ssessing; line painting $30k 0 Town of Reading Aacom Costs - Detal One Yr iChanges One Yr Changes Revised 10181151:53 PM FY- FY -201 FY16 FY -2016 FY16 Accommodated Costs - Energy Street Lighting 0.0% 210,000 5.0% $ (35,000) $ 175,000 Heating of Buildings -Town 1.0% 139,454 47.0% $ 139,454 Heating of Buildings -Schoc -4.9% 488,305 23.0% $ 488,305 U8libes -Town -2.8% 183,614 -5.4% $ 183,614 Utilises- Schools -1.5% 664,485 -8.5% $ 664,485 Fuel - vehicles DP -1.4% 300,000 4.9% $ (50,000)__$ 250,000 Total Ener -2.1%1 $ 1,985,858 4.6% $ 85,000 $ 1,900,858 Accommodated Costs - Financial 6.7% 435,000 8.7% $ 435,000 Casualty Insurance Veteran's Assistance 0.0% 225,000 0.0% $ 225,000 FINCOM Reserve Fund 0.0% 150,000 0.0% $ 150,000 $ 300,000 Total Financial 3.3% $ 810,000 4.5% E 150,000 E 960,000 Accommodated Costs •Education Out of district Out of district SPED transp 9.3% 953,441 -10.0% $ 953,441 Out of district SPED tuition 42% 4,007,665 0.6% $ 4,007,665 Out of district SPED rev. of -0.9% 952,837 -19.7% $ 952,837 Total Education - Out of 7.2% $ 4,008,269 3.9% $ $ 4,008,269 Accommodated Costs - Education Vocational School 241,500 5.0% $ 241,500 Voc School - NERMVS 1 4.2% Voc School - Minute Man 4.4% 143,850 5.0% $ 143,850 Vac School - Essex North 105,000. 5.0% $ 105,000 Total Education - Voka 11 25.8% $ 490,350 5.0% $ $ 490,350 Accommodated Costs - 11 Miscellaneous 1 Rubbish Collection I Dispc; 0.0% 1,538,000 3.2% $ (50,000) $ 1,488,000 Snow and Ice Control 0.0% 625,000 0.0% $ 625,000 State Assessments -5.5% 628,284 2.4% $ 628,284 Cemetery 6.0% 209,900 22% $ 209,900 Total Miscellaneous 11 .0.8%1 $ 3,001,184 2.3% $ 50,000 $ 2,951,184 a5 Budget Summary One Yr One Yr Ona Yr One Yr One Yr One Yr Ona Yr 101M152:11 PM Changes Changes Changes Requested Changes Projected Changes Projected Changes Projected Change FY73 FY 11 FY15 FY16 FY16 FY77 FY17 FY 18 FY18 FY19 FY19 Revenues Total Property Taxes 34% 2.4% 4.6% 61,717,780 5.0% 63,766,470 3.3% 65,725,741 3.1% 67,755,933 3.7° Total Other Local Revenue. -0.4% 5.1% 0.3% 6,362,500 4.0% 6,580000 3.4% 6,777,500 2.1% 6,840,000 18° Total lntergoYt Revenues -0.1% 1.1% 1.4% 13,612,031 2.5% 13,952,332 2.5% 14,301,140 2.5% 14,658.669 2.5° Accommodated Costs 4.0% 555,021,674 3.56% 556,675,324 3.0%1 558.094.707 2.5% 559,549,575 2.5% TOTAL SPENDING 1 2.4% 3.5%1 3.O7. 587,498,868 5.79% 590,103,550 3.0% 593,148,014 3.4%.I Benefits 37% 74% 45% 74965743 60% 15964976 6.7% 16909799 5.9% 17,801,381 5.3% Capital 104.4% 21.6% -2.0% 2.689,250 16.5 %I 1,900,000 - 29.3 %1 2,350,000 23.7 %1 2,550,000 8.5% Financial 3.4% 74% 3.3% 960,000 23.9% 000,000 -16.7% 800A00 0.0% 825,000 Educaton - Out ofdRtdct -12.9% 7.6% 72% 4,008,269 3.9% 4,168,600 4.0% 4,335,344 4.0% 4,508,750 Education - Vocational -22.5% 14.2% 25.0% 490,350 5.0%1 518,387 5.7% 544,306 50% 571,522 0 eratin Casts 4.0% 555,021,674 3.56% 556,675,324 3.0%1 558.094.707 2.5% 559,549,575 2.5% TOTAL SPENDING 1 2.4% 3.5%1 3.O7. 587,498,868 5.79% 590,103,550 3.0% 593,148,014 3.4%.I Municipal G" Operating 3.6% 3.75% 3.5% 18,332,203 10.99% 19,307,259 3.0% 19,789,941 2.5% 20,284,609 adjustments (comm. pnonty) 412,709 adjustments(ent funds ove 2.0% 6.6% 3.5% 874,611 2.75% 903,849 3.3% 928,945 2.8% 954,669 TOTAL Muni Govemmem 5.7% 5.6% 5.2% 19,619,523 12.96% 20,211,108 3.0% 20,718,886 2.5% 21,239,358 School &Bldgs Operating 3.6 %, 3.75% 3.5% 35,402,151 0.19% 36,464,216 3.0% 37,375,821 2.5% 38,310,216 adjustments (comm priority) Schods circud breaker adjustment for FY12 TOTAL School &Bldg, 4.5% 4.3% 4.1% 35,402,151 0.19% 36A64,216 3.0% 37,375,821 2.5% 38,310,216 Town Ridge Operating Tag 3.6% 3.75% 61% adjustments (comm, prior4y) OperaunVBud; 4.9% 4.6°A 4.0% 555,021,674 3.56% 556,675,324 3.0%1 558.094.707 2.5% 559,549,575 2.5% TOTAL SPENDING 1 2.4% 3.5%1 3.O7. 587,498,868 5.79% 590,103,550 3.0% 593,148,014 3.4%.I 595,993,844 3.1% 0 Town at Reading One Yr One Y.I. One Yr One Yr One Yr One Y.I. One Yr R¢V¢OUes-D¢ta11S Changes Chang Changes Changes Changes Chang Changes 10181152:08 PM FY .2013 FY -201 FY -201 FY16 FY -2016 FY17 FY -2017 FY16 FV -201 FV18 FY-2018 Property Taxes Tax levy (within levy limit) 3.2% 36% 3.9% 58,745,545 4.0% 60.931.683 3.7% 62,967,475 3.3% 65,054,162 3.3% New Growth 78.4% 7.4% 35.6% 70D,OOD 17.1% 500,000 -28.6% 500,000 0.0% 500,000 0.0% Tax levy (debt exclusion) -1.4% -29.5% 167% 2,934,523 75.6% 3,013,632 2.7% $954,082 -2.0% 2914,982 -1.3% Abatements and exempt ar 2.5% 2.5% 2.5% f662 286 2.5% 678,845 2.5% 695,816 2.5% 713,217 2.5% Total Pros Tazn 3.4% 2A% 4.6% 61,717,780 5.S% 83,766,070 3.3% 65,725,741 3.1% 67,755,933 3.1% Other Local Revenues Motor Vehicle Excise -1.9% 76% 10.3% 3,250,000 3.3% 3,350,000 3.1% 3,400,000 1.5% 3,450,000 1.5% Meals Tax 50.0% 16.7% 0.0% 350,000 0.0% 350,000 0.0% 360,000 29% 370,DDD 2.8% Penalfiesiderest on taxes 10.3% 9.4% 2.9% 200,000 11.1% 225,000 12.5% 235,000 4.4% 245,000 4.3% Payments in lieu oftaxes 32% 0.0% 1,5% 335,000 1.5% 340,000 1:5% 350,000 2.9% 360,000 2.9% Charges for services 00% 1.7% 11.1% 1,700,000 20% 1,775,000 44% 1,800,000 1.4% 1,825,000 1.4% Licenses& permits -10.3% 0.0% 3.6% 150,000 3.4% 160,000 6.7% 165,000 3.1% 170,000 3.0% Fines -15.4% 0.0% -9.1% 102,500 2.5% 105,000 24% 107,500 2.4% 110,000 2.3% Interest Earnings -00.0% -167% 0.0% 175,000 75.0% 175,000 0.0% 200,000 14.3% 210,000 5.0% Medicaid Reimbursement 42,9% 0.0% 0.0% 100.000 0.0% 100,000 0.0% 100,000 00% 100,000 0.0% Total Other LOCal Iivenp -0.4% 5.1% 81 6,362,500 4.0% 6,580,000 3A% 6,717,500 2.1% 8,8/0,000 1.1% Interoovemmental Revenue Free Cash to payshortfaffs from 25% Increase State Aid 5.3% 1.1% 1.4% 13,612,031 2.5% 13,952,332 2.5% 14,301,140 25% 14,658,669 2.5% Total lnte ov't Revenues .01% 1.1% i.d% 13,612,031 2.5% 13,952,332 2.5% 14,301,140 25% 10.858,669 2.5% Operation Transfers and Available Funds 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,DD0 0.0% Cemetery sale of lots 00% 0.0% Sale of real estate funds -16.7% -20,0% -25.0% 100,000 33.3% 50,000 -50.0% 0 0.0% 0 0.0% Reading Ice Arena Authors 0.0% -50.0% MSBA payments -70.0% 278.7% WILD payment -0.2% 5.1% 0.8% 2379,520 2.0% 2,427,111 2.0% 2,475,653 2.0% 2525,166 2.0% Enterphse Fund Support 2.0% 6.6% 3.5% 974,611 14.5% 1,003,849 3.0% 1,028,945 2.5% 1,054,669 2.5% 40R Stabilization Fund 100.0% -30.2% Overla su lus 100.0% -26.5% 0.0% 300,000 -14.3% 300,000 00% 300,000 00% 300,000 0.0% TotalTrenstere BAVailab 7.3% 9.7% -23.3% 3,779,731 1.8% 3,805, %0 0.7% 3,829,598 0.8% 3,900,835 2.0% OPERATING REVENUES 2.77% 2.77% 2.63% 85,477,442 4.94% 88,100.762 J. 9B% 90,573,979 2.80% 83,159A36 2.BSX Free Cash &Savings -19.2% 1,500,000 2,000,000 1,500,000 - 1,500,000 TOTAL REVENUES 2.52% 3.19% 3.41% 886,971,442 4.60% 90,104,762 3.60% 92,073,979 2.19% 94,659A36 2.57% a� Town of Reading Aeeo111Costs -Sum One Yr One Yr One Yr One Yr One Yr One Yr One Yr 10181152:08 PM Changes Changes Changes Changes Changes Changes Changes FY -2013 FY -201 FY -201 FY16 FY -201 FY17 FY -201 MIS FY -201 FY18 FY -0016 4.5% 14,955,743 60% 15,964,976 6.7% 16,909,799 5.9% Benefits 3.7% 1.4% 17,801,381 5.3% Capital 104.4% 21.6% -2.0% 2,689,250 16.5% 1,900,000 -29.3% 2,350,000 23.7% 2,550,000 8.5% Debt -25.1% -12.5% -18.8% 6,511,541 40.0% 5,075,000 12.5% 0932315 -28% 4,818,933 -2.3% Energy 47% 1.5% -2.1% 1,900,858 0.1% 1,964,892 34% 2,061,637 4.9% 2,162,219 4.9% Financial 3.4% 1.4% 33% 900,000 23.9% 800,000 -16.7% 800,000 0.0% 825,000 31% Education -Out of disfic -12.9% 7.6% 7.2% 4,008,269 3.9% 4,168,600 4.0% 4,335,344 4.0% 4,508,750 4.0% Education - Vocational -27.5% 14.2% 25.8% 490,350 5.0% 518,387 5.7% 544,306 50% 571,522 5.0% Miscellaneous 3.2% 2.0% -0.8% 2,951,184 0.6% 3,036,371 2.9% 3,119,905 2.8% 3,206,458 2.8% Community Priorities TOTAL Accomm. COSTS -2.1% 1.5% 0.4% f32,d77,195 9.8% f33,428,226 2.9% $35,053,306 4.9% 538,444,270 4.0% Accom Costa - Detail Accommodated Costs - Benefits ContnWtory Retirement 36% 4.5% 4.5% 3,517,154 3.0% 3,673,000 44% 3,838,285 4.5% 4,011,008 4.5% Non -0ontrib. Retirement - 10.0% 48.1% -100.0% 0 0 0 0 OBRA fees &OPEB study 166.7% -62.5% 166.7% 20,000 .50.0% 25,000 25.0% 25,000 00% 25,000 0.0% OPES contribution 100.0% 7,1% 5.6% 500.000 5.3% 500,000 0.0% 500,000 0.0% 500,000 0.0% Workers Compensation 5.0% -12.1% -83% 262,500 -45% 290,000 105% 301,600 4.0% 313,664 40% Unemployment Benefits -200% -16.7% 0.0% 100,000 00% 100,000 00% 100,000 0.0% 100,000 0.0% Group Health l Life ins. -1.0% 1.4% 5.2% 9,761,089 B.D% 10,541,976 8.0% 11,279,914 7.0% 11,956,709 6.0% Medicare l Social Secunty 3.8% 1.5% 2.2% 725,000 3.6% 750,000 34% 775,000 3.3% 000000 3.2% Police l Fire lndemnt for 8.3% 7.7% 7.1% 80,000 6.7% 85,000 63% 90,000 5.9% 95,000 5.6% Total Benefits 3.7Y. 1.4% 4.5% S 14,965,743 6.0% S 15,964,976 6.7V. S 16,909,799 5.9% f 17,801,381 5.3% 5% of net available revs(esf) 4,126,846 4,25¢556 4,380,995 0.51$223 less debt (net, inside levy) (1,577,018) (2,061,368) (1,978,233) (1,903,951) Available for cash capital 2549,828 2,79$/88 2,402,762 2,608,272 Temp shift to OPERATING (206,342) (212728) Exaa Capital from 40R Fund Total Ce Ipl 104.4% 21.8% -2.0% $ 2,689,250 16.5X $ 1,900,0 50,000 23% S 2,500,000 8.5% Accommodated Costs - Debt etl Itl I it limit Debt Service - Princpal 155% . -49% , -291% 3,150,000 47.5% 3,895,000 7 23.% 3,905,000 0.3% 3,930,000 0.6% Debt Service - Interest -06.5% 0..4% 13.2% 1,361,541 25.2% 1,180,000 -13.3% 1,027,315 -12.9% 888,933 -13.5% Excluded debt -26.8% -26.0% 10.5% (2,934,523) 75.6% (3,013,632) 2.7% (2,954,082) -2.0% (2,914,982) -1.3% MSBA reimbursements -53.3% 278.7% Total Included Debt -18.0% -28.0% -5.4% $ 1,577,018 1.6% $ 2,061,368 30.7% $ 1,978,233 -4.0% $ 1,903,951 -3.8% Total Debt -25.1% -12.5% - 18.8% S 4,511,511 40.0% S 5,075,000 12.5% $ 4,932,315 -2.8% $ 4,818,933 .2.3% I Town of Reading Accond Costs• Detai Ora Yr One Yr One Yr One Yr One Yr One Yr One Yr 10181152:08 PM Changes Changes FY -2013 FY -201 Changes FY -201 FY16 Changes FY-201 FY17 Changes FY -201 FY78 Changes FY-201 FY18 Changes FY -2018 0.0% 1.0% -0.9% -2.8% -1.5% -14% •2.1% S 175,000 139,454 488,305 183,614 664,405 250,000 7,900,858 -125% 47.0% 23.0% -5.4% -8.5% -12.6% 0.1% $ 180,000 145,032 507,837 190,959 691,064 250,000 1,964,892 2.9% 4.0% 4.0% 40% 4.0% 0.0% 3.4% 190,000 152,284 533,229 200,506 725,618 260,000 S 2,061,637 5.6% 50% 5.0% 5.0% 50% 4.0% 4.9% S 20D,ODD 159,090 559,891 210,532 761,899 270000 2,162,219 5.3% 5.0% 5.0% 5.0% 5.0% 3.8% IA% Accommodated Coals - Enemv Street Lighting -1.8% 0.0% Heating of Buildings -Town 6.0% 11% Hearing of Buildings -Schoo -2.3% -8.5% Unites -Town -7.9% 15.4% Utililles- Schools -7.0% 4.1% Fuel - vehicles DP -5.5% 3.6% Total Ene A.7% 1.5% Accommodated Costs - Flnancial Casualty Insurance 7.6% Veteran's Assistance 0.0% FINCOM Reserve Fund 0.0% Total Financial 3.4% 10 �% -10.0% 0.0% 1.4% 6.7% 0.0% 0.0% 3.3% $ 435,000 225,000 300,000 960,000 0.7% 0.0% 100.0% 23.9% 9 425,000 225,000 150,000 800,000 -2.3% 0.0% 590% .16.7% 420,000 230,000 150,000 S 800,000 -1.2% 2.2% 0.0% 0.0% $ 440,000 235,000 150,000 825,000 4.8% 2.2% 0.0% IN Accommodated Costs - Education Out of district Out of district SPED Vansp 6.8% 16% Out of district SPED tuition -40% 4.0% Out of district SPED rev. of 45.9% -72% Total EducaOOn- Oul of< - 12.BYe 7.8% 9.3% 6.2% -0.9% 7.2% 953,441 4,007,665 952,837 S 4,008,269 - 10.0% 0.6% - 19.7% 3.8% 991,579 4,167,972 990950 S 4,1118,600 4.0% 4.0% 4,0% 4.0% 1,031,242 4,334,690 1,030,500 $ 4,335,344 4.0% 4.0% 4.0% 4.0% 4 1,072,491 4,500,070 1,071,812 4,508,758 4.0% 4.0% 4.0% 4.0% Accommodated Costs - Educatlon VocNlonal Voc School - NERMVS -26.1% 200% Voc School - Minute Man -15.9% 5.0% Vac Schad - Essen North Total Educatlon• Voke -22.5% 141% School 4 % 4.4% 25.8% S 241,500 143,050 105,000 490,350 5.0% 50% 5.0% 5.0% $ 257,095 151,043 110,250 518,387 65% 5.0% 5.0% 5.7% 269,949 158,595 115,763 S 544,306 5.0% 5.0% 5.0% 5.0% $ 283,447 166,524 121,551 571,522 5.0% 5.0% 5.0% 5.0% Accommodated Costs - Miscellaneous Rubbish Collection l Dispor 1.9% -0]% Snow and Ica Control 6.2% 4.2% State Assessments 5.3% 52% Cemete -1.6% fi.5% Total Miscellaneous 3.2% 2.0% 0.0% 0.0% 5.5% 6.0% 41.8% 1,488,000 625,000 628,284 209,900 $ 2,951,184 -0.1% 0.0% 2.4% 2.2% 0.6% 1,550,000 625,0D) 643,991 217,380 S 3,836,371 4.2% 0.0% 2.5% 3.6% 2.9% 1,612,000 625,000 660,091 222,814 S 3,119,805 4.0% 0.0% 2.5% 2.5% 2.8% $ 1,676,480 625,000 676,593 220,385 3,208,458 40% 0.0% 2.5% 2.5% 2.8% CI