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HomeMy WebLinkAbout2016-01-19 Board Of Selectmen PacketDRAFT - BOARD OF SELECTMEN 2016 AGENDAS 2016 111412016 Staff Estimated January 19, 2016 Hearing Alteration of remises - Anthony's oa -jre Pizza - Patio Plan 7:00 FY17 Town Budget 7:10 Public Safety - Fire/EMS Burns Public Safety - Police Segalla Public Safety - Dispatch Segalla Public Library Urell/Trustees Public Works Zager Enterprise Funds LeLacheur Benefits, Miscellaneous LeLacheur Capital/Debt LeLacheur Budget Summary LeLacheur January 20, 2016 - Financial Forum Pleasant St Ctr 7:30 January 26, 2016 Animal Control Bylaw Miyares 7:30 St. Agnes LIP LeLacheur 8:15 Hearing Request for 2nd Driveway at 126 -128 High Street 9:00 HEARING Request for 2nd Driveway at 315 Pearl Street 9:15 HEARING Close Warrant for Apri125, 2016 Annual Town Meeting and Close Warrant for Presidential Primary LeLacheur 9:30 FYI Budget Ensminger 9:45 February 9,2016 Office Hour Arena 6:30 February 23, 2016 f Joint meeting with CPDC: Reading Village 40B projeM 7:30 - I Discuss forming Cable Advisory Committee - cable agreements expire 11/23/18 - 3yr formal process is allowed Town Counsel Local elections March 1, 2016 Tuesday March , Office Hour 6:30 Board Reorganization LeLacheur March 22, 2016 HEARING Water, Sewer and Storm Water Rates for FY16 LeLacheur 9:00 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 April 5, 2016 Office hour 6:30 Multi Board /Committee Chair & Vice Chair Summit LeLacheur April 19, 2016 Town Meeting April 25, 2016 Monday Town Meeting April 28, 2016 Thursday Town Meeting May 2, 2016 Monday Town Meeting May 5, 2016 Thursday May 3, 2016 Office Hour 6:30 May 17, 2016 June 7,2016 Office Hour 6:30 June 21, 2016 Future Agendas Joint Meeting with RMLD Commissioners Multi Board /Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Jan 26/Mar Review BOS/TM Goals Mar -July -Dec Tri-ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual OF k,40 c # Office of the Town Manager ,e 16 Lowell Street Reading, MA 01867 To: Town Meeting members From: Robert W. LeLacheur, Jr. CFA Date: January 14, 2016 RE: Animal Control Bylaw update CC: Board of Selectmen Bylaw Committee Dear Town Meeting Members: 781 - 942 -9043 townma nager@ci.read i ng. ma. us www.readingma.Roy /town - manager At the upcoming April Town Meeting, one proposed Article will replace section 8.8 Animal Control of the General Bylaws. Last year, Annual Town Meeting made some minor temporary changes needed before this larger rewrite was completed. The Board of Selectmen will hold a public discussion about the proposed new Animal Control Bylaw on January 26, 2016 at approximately 7:30pm in their meeting room at Town Hall. You and all of you constituents are most welcome to attend, or to send in any comments or questions in advance to me at townmanagef ci reading ma us. For your reference, the current Bylaw (about ten pages in length) may be found here, beginning on page 67: htto, / /www readingma gov/ sites /readingma /files /file /file /2015 -06 general bvlaw.odfl and the text of the new proposed Bylaw is at the end of this note. The Commonwealth's laws governing the licensing and control of dogs and kennels were substantially revised in 2012. The revised laws now: • require animal control officers to receive training; • create categories for kennel licensing; • require health certificates for dogs and cats brought into or sold in Massachusetts: and • provide a clear process for dangerous dog and nuisance dog hearings, including: • explicit criteria that a hearing authority either must consider and those that must not be considered; and • lists of actions that the hearing authority may take once it has concluded that a dog is indeed a nuisance dog or a dangerous dog. The proposed new Animal Control Bylaw would bring the Town into compliance with these changes. Any provisions that are inconsistent with the General Laws have been proposed for removal, and an appropriate statutory citation has been added. Definitions that are contained in the General Laws have Ic been removed to avoid any ambiguity. The Town will retain its Animal Control Appeals Committee as its "Hearing Authority" for nuisance dog and dangerous dog hearings. Beyond these changes, the remainder of the bylaw would be streamlined and re- worded for clarity. Many existing provisions are proposed to be reorganized and, when logical, combined or omitted. The internal citations would be made accurate, and previously unnumbered paragraphs would have proper citations for ease in application of the bylaw. The proposed bylaw would also address several minor comments made by the Attorney General's Municipal Law Unit on its prior provisions. PROPOSED BYLAW: To see if the Town will vote to delete Section 8.8 Animal Control of the General Bylaw and insert the following in its place: 8.8 Animal Control Pursuant to the authority set forth in MGL Chapter 140 Sections 136A -174E, inclusive, and any other relevant statutes and regulations issued pursuant thereto, the following requirements are adopted for the regulation of dogs in the Town of Reading. 8.8.1 Definitions The definitions of words and terms set forth in MGL. Chapter 140 Section 136A are incorporated into Section 8.8 and shall be applicable to the interpretation thereof. In addition, unless the context clearly indicates otherwise, the following words and terms, as used in Section 8.8, shall have the following meanings: 8.8.1.1 Animal Control Appeals Committee (ACAC) The "Hearing Authority," as that term is defined in MGL Chapter 140 Section 136A, charged with the responsibility of handling dog complaints for the Town of Reading, pursuant to MGL Chapter 140 Section 157. 8.8.1.2 Animal Control Officer(ACO) A person appointed by the Town Manager who is authorized to enforce this Bylaw and MGL Chapter 140 Sections 136A -174E. 8.8.1.3 Effective Voice Control An animal shall be deemed to be "under effective voice control" if it is within the owner's or keeper's sight, the owner or keeper is carrying a leash, and the animal refrains from illegal activities. 8.8.1.4 Running at Large IL A dog is running at large if it is not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, or on a leash, or under effective voice control. 8.8.2 Licensina and Fees 8.8.2.1 License and Vaccination Requirements In accordance with MGL Chapter 140 Section 137, the owner or keeper of a dog(s) six months of age or older, while residing in the Town of Reading, shall obtain a license for the dog from the Town Clerk, which shall be affixed to the dog's collar. To obtain or renew a license, each dog owner or keeper shall annually present proof of a current rabies vaccination or a certification of exemption from the vaccination requirement, pursuant to MGL Chapter 140 Sections 137(b) and 1456. 8.8.2.1.1 New Dogs and Puppies Within thirty (30) days of either (a) acquiring a dog six (6) months of age or older or (b) a puppy's six -month birthday, each dog owner or keeper in Reading shall present proof of that dog's current rabies vaccination and obtain a license and dog tag from the Town Clerk. 8.8.2.1.2 Lost Tags and Replacement Tags Dog owners and keepers shall replace a lost tag within three (3) business days of the loss, by obtaining a replacement tag from the Town Clerk. 8.8.2.1.3 Tag Exemptions for Dog Events While actually participating in an official dog sporting or dog fancy event, a dog may, if the event sponsors do not allow participants to wear tags, be exempt from the requirement of section 8.8.2.1 that its license tag be affixed to its collar; provided, however, that the dog owner or keeper shall have the tag at the event and available for inspection by the ACO. 8.8.2.1.4 Tag Exemptions for Medical Reasons During any period when a veterinarian has determined that a dog cannot wear a collar for medical reasons, the dog shall be exempt from the requirement of section 8.8.2.1 that its license tag be affixed to its collar; provided, however, that its owner or keeper shall have the tag in his or her possession and available for inspection by the ACO. 8.8.2.1.5 Annual Renewal Dog owners and keepers shall renew each dog license annually. The annual licensing period runs from January 1 through December 31. I C '-3 8.8.2.1.6 License due Date and Late Fee Application forms for obtaining, renewing or transferring a license shall be made available annually no later than December 31 each year. Dog owners and keepers shall return forms and fees to the Town Clerk by March 31 or, if such date is not a business day, by the first business day thereafter. Any license renewed after this date shall be deemed overdue, and the owner or keeper shall be required to pay a late fee as determined by the Town Meeting in addition to the license renewal fee. The license fee and the late fee may be secured through the imposition of a municipal charges lien on any property standing in the name of the dog owner or keeper, pursuant to MGL Chapter 40 Section 58. 8.8.2.1.7 License Fees Fees for licensing each dog shall be determined by the Town Meeting; provided, however, that the fee for neutered or spayed dogs shall be less than the fee for non - neutered or non - spayed dogs. No dog license fee shall be charged for any service dog as defined by the Americans with Disabilities Act or regulations issued thereunder; or for a license for a dog owned by a person 70 years of age or older. 8.8.2.2 Kennel Licenses No person may own or board four or more dogs within the Town of Reading without first obtaining a Kennel License from the Town Clerk, in accordance with MGL Chaper 140 Section 137A; provided, however, that this requirement shall not apply to medical boarding by any licensed veterinarian practicing in the Town of Reading. To obtain or renew such kennel license, the owner or keeper of the dogs shall: (a) Present proof of current rabies vaccinations for each dog older than six months in the kennel or a certification of exemption from the vaccination requirement, pursuant to MGL Chapter 140 Sections 137(b) and 1458; and (b) Pass an inspection by the Animal Control Officer pursuant to MGL Chapter 140 Sections 137A and 137C. 8.8.2.2.1 New Dogs and New Puppies A kennel licensee who is also the owner or keeper of dogs shall report to the Town Clerk each new dog in the kennel within thirty (30) days of its acquisition; shall show proof of current vaccination; and shall obtain a kennel tag for that dog. The kennel licensee shall show proof of current i'. 'i vaccination and obtain a tag for each puppy when it reaches six months old. 8.8.2.2.2 Periodic Inspections The Town may perform an inspection of any kennel at any time pursuant to MGL Chapter 140 Section 137C. 8.8.2.2.3 Annual Renewal Each kennel licensee shall renew the kennel license annually. The annual licensing period runs from January 1 to December 31. 8.8.2.2.4 License Due Date Application forms for obtaining, renewing or transferring a kennel license shall be made available annually no later than December 1 each year. Kennel licensees shall return forms and fees to the Town Clerk by January 15 or, if such date is not a business day, by the first business day thereafter. Any kennel license renewed after this date shall be deemed overdue, and the owner or keeper shall be required to pay a late fee as determined by the Town Meeting in addition to the license fee. The overdue license fee and the late fee may be secured through the imposition of a municipal charges lien on any property standing in the name of the kennel licensee, pursuant to MGL Chapter 40 Section 58. 8.8.2.2.5 Fees The fees for licensing each kennel shall be established by the Board of Selectmen. 8.8.2.2.6 Penalties Any person maintaining a kennel after the kennel license therefor has been denied, revoked or suspended shall be subject to the penalties set forth in Section 8.8.6. 8.8.3 Conduct of Dogs 8.8.3.1 Nuisance and Dangerous Behavior No dog owner or keeper shall permit the dog to become or remain a nuisance dog or a dangerous dog, as those terms are defined and used in MGL. Chapter 140 Sections 136A and 157. 8.8.3.2 Leash Law When not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, a dog shall be on a leash; provided, however, that it may be under effective voice control when within the Town Forest or on conservation lands. 8.8.3.2.1 Public Gatherings - Leash Control Only Except as otherwise specified in Section 8.8, a dog may be at any public gathering only if it is on a six -foot or shorter leash and refrains from illegal activities. 8.8.3.2.2 School Grounds Unless the School Principal gives. permission in advance, no dog may be on school grounds from thirty (30) minutes before classes begin until thirty (30) minutes after classes end. At all other times, the dog may be on school grounds only if it is on a six -foot or shorter leash or remains within a vehicle. 8.8.3.2.3 Exception for Assistance Animals (service animals) The provisions of this Section 8.8.3.2 shall not apply to any properly trained assistance animal or service animal while performing its duties. 8.8.3.3 Dog Litter Every dog owner or keeper shall be responsible for expeditiously removing any feces that the dog deposits anywhere except on its owner's or keeper's private property, or on other private property with the property owner's permission 8.8.4 Animal Control Officer 8.8.4.1 Appointment The Town Manager shall appoint an ACO pursuant to MGL Chapter 140 Sections 151 and 151A to carry out the provisions of Section 8.8 and to perform such other duties and responsibilities as the Town Manager or its designee may determine. 8.8.4.2 Duties The ACO's duties shall include the enforcement of the provisions of Section 8.8 and of MGL Chapter 140 Sections 136A -174E and any relevant state or local regulations. 8.8.4.3 Issuance of Temporary Restraint Orders The ACO may issue a Temporary Restraint Order to the owner or keeper of any dog that is alleged to be a nuisance dog or a dangerous dog and is awaiting a decision under Section 8.8.5.2. A Temporary Restraint Order shall be in force for no more than thirty (30) days unless the ACO renews it in writing for subsequent I� thirty (30) day periods. The ACO may rescind or stop renewing the order when, in the ACO's judgment, restraint is no longer required. The ACO's order shall expire upon receipt of a decision from the ACAC on the nuisance dog or dangerous dog hearing. 8.8.4.4 Issuance of a Temporary Confinement Order The ACO may make arrangements for the temporary housing of any dog that requires such temporary housing, and may issue an Order of Temporary Confinement authorizing such temporary housing. The housing may be at local veterinary clinics, or at dog kennels within the Town or neighboring towns, and shall be at the dog owner's or keeper's expense. 8.8.4.5 Complaint Investigation The ACO shall make a written record of and shall investigate all complaints arising within the Town pertaining to violations of Section 8.8 or MGL Chapter 140 Sections 136A -174E and report its findings to the ACAC. 8.8.4.6 Recordkeeping The ACO shall keep accurate, detailed records of the confinement and disposition of all dogs held in custody, all bite cases reported, and the results of investigations. The ACO shall maintain a telephone log of all calls received regarding dogs and submit a monthly report summarizing the log to the ACAC. 8.8.5 Animal Control Appeals Committee 8.8.5.1 Composition of the ACAC The Animal Control Appeals Committee shall be composed of three Reading residents, none of whom shall otherwise be employees of the Town, appointed to three -year overlapping terms by the Board of Selectmen. The ACAC shall annually select a member to serve as the Chair. At least one of the three members must be a dog owner. 8.8.5.2 Nuisance or Dangerous Dog Hearings Any person may file a complaint in writing to the ACAC that a dog owned or kept in the Town is a nuisance dog or a dangerous dog. All such complaints shall be investigated and addressed in accordance with MGL Chapter 140 Section 157. 8.8.6 Penalties 8.8.6.1 Fines Any dog owner or keeper who maintains a kennel after the kennel license has been denied, revoked or suspended, or who fails to obtain a kennel license; and any dog owner or keeper who fails to comply with Section 8.8.3 shall be subject I C. to penalties as determined by the ACAC, not exceeding Three Hundred ($300) Dollars per day for every day of the violation. 8.8.6.2 Reimbursement of Costs If the ACO confines a dog and the dog owner or keeper does not pay all fees directly to the kennel or veterinary clinic, then the dog's owner or keeper shall be required to reimburse the Town for any expenses incurred in boarding that dog. If the dog has not been licensed, the owner or keeper shall obtain a license and pay any applicable late fee before the dog can be released. 8.8.6.3 Penalties for Violating Temporary Restraint Orders The ACAC shall determine a schedule of penalties not exceeding Three Hundred ($300) Dollars per day for each and every violation of Temporary Restraint Orders. 8.8.6.4 Penalties for Non - Compliance with and Order of the ACAC An owner or keeper of a dog who fails to comply with an order of the ACAC shall be punished in accordance with MGL Chapter 140 Section 157A. 8.8.6.5 Enforcement In addition to any other means of enforcement, the provisions of Section 8.8 and the regulations adopted pursuant thereto may also be enforced by non - criminal disposition in accordance with the provisions of Section 1.8, and MGL Chapter 40 Section 21 D. The penalty for such violation shall be $300 for each offense. Each day or part thereof shall constitute a separate offense. I� LEGAL NOTICIE .Z a-6 TOWN OF READIti, WW 1, 16A To the Inhabitants of thp, w of Reading: 3.7t;a4i ,k:,?. Please take notice tWijl)e.. Board of Selectman Qt. the Town of Reading will hy—h$,a public hearing on January„ 19, 2016 at 7:00 p.m. in-,jhe Selectmen's Meeting R_epfa, 16 Lowell Street, ReaON, Massachusetts on the,altdr- ation of premisesataor Anthony's Coal Fired lea of Reading, LLC at 48 Wek rs Brook Drive. A copy of the proposed, deou- ment regarding this topic is available in the -Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m., - 7:00 p.m. and is attached to the hearing notice on the website at w1mreadingma.cov _ All interested parties are invfl- ed to attend the hearing, or may submit their comments in writing or by email prior to 6:00 p.m. on January 19, 2016 tp lownmanager@ci reading ma . By order of Robert W. LeLachedr Town Manager 12.29.15 �( The Commonwealth of Massachusetts Alcoholic Beverages Control Commission ❑ For Reconsideration 239 Causeway Street Boston, MA 02114 ? "!t '—p www.ntass,gov/ahcr ��. j'.i If FORM 43 MUST BE SIGNED BY LOCAL LICENSING AUTHORITY Reading ABCC License Number Oty/rown Local Approval Data rrn I n ❑ New License ❑ New Officer/Dlrector Pledge of License ❑ Change Corporate Name Transfer of License Change of Location Pledge of Stock ❑ Seasorwl to Annual ChangeofManager © Alteration ofUcensed Pemises Transferol Stock ❑ Change of License Type Cordials/Liqueurs Permit ❑ Issuance of Stock New Stockholder Other 6-Day to 7 -0ayLIcense ❑ Management/operating Agreement Wine A, Malt to All Moohol Nameofllcensee Anthonys Coal Fired Pizza of Reading U-C EIN of Licensee D /B/A Anthony's Coal Fired Pim Manager Cody A Foote ADDRESS: 48 Walkers Brock Drive CITY/TOWN: Reading STATE MA ZIP CODE 01867 Annual All Alcohol Restaurant Granted under Specbl Leyidation? yells Q]No 'Q Annual or Seasonal Category: wesmhu5vaveameavmx, Type:**-- ,..eaaae '�v�' mwaCdaYN; alY;wa Siwe,6mxa OnYmmlucm[ if Yea. EZI :omplete Description of Licensed Premises: 3193 square foot premises In a single story building. The premises will have three entrances and exists and will have a seating capacity of 90, and a total of 102 occupants. There will alas be an 400 square foot covered patio with four tables of four (total seating capacity of 16) and 6 outdoor bar seats. There will be an area an the premises for coal storage as well as a walk -in cooler for food and beverage storage. Application Filed: Advertised: Abutters Notified: Yes ❑ No 0w*&Tme Dmea Atokh NMkaaan Licensee Contact Person for Transaction Adena M. Smtigao, Esq. Phone. 732- 9869862 ADDRESS: 510ThomalI Street, SWte 200 CITY/rOWN: Etlison STATE NJ ZIP CODE 08837 Remarks: The local Licensing Authorities By. ASCC Remarks: Alrolwik aew Camml Comm W Ian Ralph Sa e Dh DlMdmr k The Commonwealth of Massachusetts Print Form Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mamilaylahcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE COMPLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. REVENUE CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE TRENAMEUP THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR mDIVIm1AL) CHECKNUMBER IF USED EPAY, CONFIRMATION NUMBER: C A.B.C.C. LICENSE NUMBER OF AN WaSTINO UCENSM CAN BE OaTADW PROM THE CRY): 1016011038 LICENSEE NAME: Anthony's Cod Fired Pizza of Reading LLC ADDRESS: I48 Walkers Brook Dr. CITY11OWN: STATE ZIP CODE ® 1867 TRANSACTION TYPE fPkase cheek all rckvant Innxve i r n]: New License New Officer/Dlrector Pledge of Ucame Change Corporate Name rl Transfer of license Change of Location Pledge of Stock Seasonal to Annual E] Change of Manager ® Alteration of Licensed Premises [] Transfer of Stock Change of License Type ❑ Cordials/Liqueurs Permit New Stockholder ❑ Issuance of Stock OBier� 1 s 6-Day to 7 -Day License E] Management/Operating Agreement wine& Malt to All Alcohol THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL CONMUSSION P. O. BOX 3396 BOSTON, MA 02241 -3396 �6v The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mass,gov /abcc PETITION FOR CHANGE OF LICENSE 101600038 ABCC Loma Number Reading Chyfrown licensee Anthony's Coal Road PI= of Reading LLC respectfully petitions the Licensing Authorities to approve the what trumactions: Change of Manager ® Alteration of Premises Pledge of Llcense/Stock ❑ Cordial & Liqueurs Change of Corporate Name/DBA ❑ Change of Location Change of License Type (412 ONLY, e.g.'ciub'to'restaurantw) ❑ Charge of Manager Last-Approved Manager. Requested New Manager. ❑ Pledge of License /Stock Loan Principal Amount$ Interest Rate: Payment Term: = Lender. ❑ Change of Corporate Name/DBA Last - Approved Corporate Name /DBA: Requested New Corporate Name /DBA: ❑ Change of Lk:emerType Last - Approved License Type: Requested New License Type: ® Alteration of Premises: (must fill out financial Information form) Description of Alteration: Modify premises to Include covered outdoor patio. Patio will be 400 sq. h. with four tables of four, and 6 outdoor bar seats (total seating capacity of 22). ❑ Change of location: (must fill out financial Information form) Last- Approved Location: Requested New Location: Signature of Licensee Date Signed ). d3 nr.�punnnmGMb•ur<nnanpmnuuq Samuel Weiss, Vice Preside 5 I Financial Information: Associated with License I. Real property: $ Z. Business Purchase: $ 3. Renovations/Construction: $ t. Start up /Operating Capital: $ 5. Inventory: S S. Goodwill: S 7. Furniture: $ B. TOTAL COST: $ ). TOTAL CASH: $ 10. TOTAL FINANCED: $ PLEASE SEE ATTACHED RIDER. runts in items 9 and 10 must total the amount reflected in item 8. I117PORTANT: Submit any and all documents and affidavits including loan agreements that explain the sources of money for this transaction. i AFFIDAVIT OF NOTICE OF MAILING TO ABURER AND OTHERS To the Liceming Board Forthe� Data I, Samuel Weiss, Vice President hereby certify that the following is a true list of the persons shown upon the Assessor's most recent valuation list as the owners of the property abutting the proposed location for an alcoholic beverages license at. 4S Walkers Brook Dr, Reading, MAO1867 None schools, churches or hospitals are located within the radius of five hundred (500) feet from said proposed none, please so state: 1 also certify that the notice of this application /petition concerning an alcoholic beverages license was given to the above by mailing to each of them within three (3) days after publication of same, a copy of the advertisement Is attached below. Also attached are the registered recelpts /return registered receipts bearing signatures of persons receiving said notice. Signed and subscribed to under the penalties of perjuries: Printed: Joia dl Wk 55 Wrltterc Date: I d S i Notary Pu blic O/+aA'. My Commission Expires: — — Please Attach Advertisement and Receipts :�;rdn� ", " %A6A��' MMi9�FRNREaF An 7.E , Iq F. %PIKES JUty 1, alit .��M1UWUy YUYCUWiMen Please Attach Advertisement and Receipts ANTHONY'S COAL FIRED PIZZA OF READING LLC Rider to Petition for Change of License Financial Information The costs of the outdoor patio were included in the $1,443,600.00 total costs stated on the original application; however, the patio seating was inadvertently left out of the description of the premises. The purpose of this application is to amend the description to include the patio. There are no additional costs to be reported. The source of funds for the patio is as reported in the original application derived from the operating capital of the immediate parent company of the applicant � fiTi •Isis._ •��'• ••?,� . — .._ - hN ins• •s• • , �� i ,ol�;ol ��+ _!1r�.1! .� _, � I •sa •s• • win • ••s• ■ • we •s♦ •ICI• rrr: we own •., IpO�pWm� � • I• • ca�7 � •!sl• •I I• • R •s!• L H H O • H O ■ ®' Ili a ll.. .m. .m. ... .m. .m. .■s ■m. .m. .f. Reading Public Library Budget Narrative Fiscal Years 2017 - 2019 A NEW LIBRARY The New Reading Public Library will open in the summer of 2016, kicking off its first fiscal year in the long- awaited new facility. Community expectations are high that the new library will combine the warm comfort of the old building with advanced technologies and modern conveniences. We share the community's anticipation for the completion and successful beginning of this dramatically transformed 19 r century school building for anew era. We are dedicated to balancing "high tech" with "high touch" and providing the citizens of Reading with the innovative technology and expert customer service they seek. The New Reading Public Library is brimming with potential for lifelong education, exploration, and enjoyment for everyone in Reading. Welcoming all ages and interests, it is, at its core, a deeply democratic keystone of American education and citizenship. It can become the center for cultural life and civic engagement and at the same time enable us to network across global boundaries. A new Plan of Service based on extensive community input will help us respond to community expectations with customized services that reflect emerging national trends and local priorities. The New Reading Public Library continues to reinvent itself. While we explore and develop new educational avenues for Reading residents using new technologies, digital learning products, and online services, we will also provide space, tools and guidance for group learning and collaboration. We will continually strive to be the place in Reading for individuals to access a broad variety of resources to discover and to create new knowledge. A NEW PLAN In May, 2015, the Library contracted with Alan Kirk Gray and Stephanie Anderson to conduct a community survey, run a series of focus groups, meet with local town and library officials and staff, and develop a new Plan of Service to help the library match its services with community expectations and fulfill the potential presented by the new library facility. Here's their executive summary —the full report was accepted by the Library Trustees and distributed in December. (It's available in the policy section of the library website - www.readingpl.org) January 14, 2016 11 P a g e 1 Reading Public Library PLAN OF SERVICE 1016 -2021 EXECUTIVE SUMMARY !Gray /Anderson consultants/ This Plan for Service for 2016 -2021 is based on an analysis of survey responses by more than 1200 adult citizens of the community, together with input from several public forums and focus groups attended by teens, parents, and those aged 55 +. Additionally, discussions were held with employees of and elected officials of the Town, employees of the Reading Public Schools, and Library staff and administration as well as the Library Board. There is widespread agreement that the expansion and renewal of the Reading Library provides an opportunity to strengthen the already strong role the Library plays at the center of the fabric of the community. Respondents called for a range of expanded services and new initiatives to address their beliefs about the present and future needs of the community. 1. Provide year -round access to educational programs and materials, with an emphasis on early literacy. 2. Support Wong education for adults with programs and classes that entertain, educate, and supplement the Li'brery's book collections. 3. Embed community outreach in staffing for ongoing feedback and partnerships with Town organizations and institutions. 4. Showcase twenty -first century technoloov and enable citizens of Reading to keep up with changes in accessing information. 5. Provide neutral community spaces for all sizes and types of gatherings and meetings, whether planned or impromptu. 6. Invest in continuous staff development to support a well- trained and high- achieving staff The implementation of these initiatives will place additional demand on the Library's staff resources, and we outline three additions to the staff. 1. A full -lime Digital Services Manager to be implemented as soon as possible to meet current services and staff development needs that cannot be addressed by current staff. 2. An increase in adult programming staff time, based on growth in the adult programming schedule over the next rive years. 3. An increase in children's staffing as much as one FTE, as programming increases to meet demand over the next five years. January 14, 2016 21Page I . Reading Public Library Library Budget Three Year Forecast January 14, 2016 3 l P a g e 1 FY 17 FY17 FY18 FY19 Manager Year One Year Two Year Three Administration 239,050 234,450 242,071 249,933 Circulation 240,150 243,630 250,939 215,270 Children's Services 243,900 256,721 292,423 329,195 Reference Services 302,175 317,606 327,134 368,220 Tech /Bibliographic Services 142,900 142,900 147,187 151,603 Digital Services Manager - 58,764 59,939 61,138 Thursdays 0 0 52,000 53,700 Sundays 0 0 0 15,960 Books (15 %) 216,440 238,262 268,000 283,500 Network, Supplies, Software 98,885 98,885 131,852 134,889 Programming 0 0 13,000 26,000 $1,483,500 $1,591,218 $1,784,545 $1,889,408 January 14, 2016 3 l P a g e 1 Reading Public Library Year One: Fiscal Year 2017 Administration $ 234,450 Circulation $ 243,630 Children's Services $ 256,721 Reference Services $ 317,606 Tech /Bibliographic Services $ 142,900 Digital Services Manager $ 58,764 Thursdays 0 Sundays 0 Books (15 %) $ 238,262 Network, Supplies, Software $ 98,885 Programming 0 $ 1,591,218 Major Features Budget Year One (FY 2017) The Year One (FY37) plan • Provides funding for full range of direct public services while opening the new library. • Keeps current leadership and staffing structure in place during major transition to a more complex, larger, and more demanding environment. • Prioritizes service improvements commensurate with the new facility such as: • a new fully- staffed service desk on the lower level • training in the new technologies • programming to fully utilize new classroom, community and meeting rooms • formal and informal instruction of individuals and small groups • lending materials using new automated systems • responsibly managing collections through RFID technology and new security system • providing research services • offering expert help for reading and technology guidance. January 14, 2016 41 Page Reading Public Library Fiscal year 2017 for the library will be a year of learning and adapting, insuring a safe and well -used building for the community to enjoy Our simple goal in year one is to keep service levels high while we learn to use and implement the new tools that will make the library more efficient and user - friendly in the long term. We hope that the new meeting, conference, and study rooms will be in use at least up to 50% of the time in the first year and that many Reading residents will discover— and re- discover — their Reading Public library! Staffing for Service Support for upgrading librarians, adequate substitute coverage, and filling the new Digital Services Manager are key to providing sufficient and fairly - compensated staff to meet the potential for services in the new library and keep pace with increases in demand. We will be asking library staff to master countless new tasks and acquire new skills while maintaining their welcoming, professional approach to every public interaction. Library staff have been given top marks from the public in the 2015 survey (1200 responses) and the 2008 survey (1800 responses) for their professionalism, knowledge, and ability to teach complex concepts and technologies and share their expertise in childhood education, reading levels, early literacy and in addressing social, cultural, and informational needs of the community through programs and classes. As the library moves into its new home, we acknowledge that the successful implementation of a new plan for a new library depends entirely on the outstanding staff. Reference and Children's Librarians Specifically, the FY2017 budget proposes to compensate librarians (Grade E) at an appropriate level for work performed, recognizing increased expectations, and continuing education requirements. Programming, public outreach services, early literacy work, continuing growth in public technology instruction and sophisticated electronic formats, expanded services to senior citizens and more teaching than ever before have changed the core tasks of the ten librarians at RPL. ($6719 children's librarians; $11,664 reference /adult services librarians from Grade E to Grade F) Digital Services Manager Additional specialized leadership and instruction will be provided by a Digital Services Manager who will become part of the division management team and direct a dramatic technological transformation to enable full staff and public use of new advanced and emerging technologies, including professional grade creation technology in the new Innovation Studio. ($60,000) (Third year requesting position) January 14, 2016 5 1 P a g e Reading Public Library r= Provides minimum level of substitute coverage at public service desks— circulation, reference, children's. (♦5877) Substitute coverage is crucial particularly since support staffing level was slightly reduced (pages and Saturday children's department) while the library has been in a smaller temporary spate. In addition to the clear necessity to provide minimum staffing levels in the new library, new and renovated libraries throughout Massachusetts consistently report increases of 30% in visits and circulation with on reopening. The implementation of new circulation automation technologies and introduction of some self- service options will help us offset some increased demand with current staffing, provided substitute funding is adequate to cover normal absences. January 14, 2016 6 1 P a g e 5 ), ". Reading Public Library Year Two: Fiscal Year 2018 Administration 242,071 Circulation 250,939 Children's Services 292,423 Reference Services 327,134 Tech /Bibliographic Services 147,187 Digital Services Manager 59,939 Thursdays 52,000 Sundays 0 Books (15 %) 268,000 Network, Supplies, Software 131,852 Programming 13,000 1,784,545 Major Features Budget Year Two (FY 2018) .5 FTE Children's librarian This is in line with the recommendations of the Planning Consultants Gray & Anderson (2015). The addition of one half -time children's librarian would begin to address the growth in early childhood literacy activity and research, parenting consultations, outreach activities, and overall increase in services to children and families of varying needs and ages. We are recommending phasing in a position over years two and three to minimize the budget impact. Programming Programming is central to the library's core mission, and a key component of its efforts to broaden its reach through all sectors of the community by developing educational and cultural activities related to reading, literacy, and education. The new Plan of Service consistently reported that the community is interested in more programs. For example, the Summer Reading program enrolls upwards of 1000 Reading students of all ages every summer and helps children maintain their reading skills during the summer break. However, the library relies almost entirely on the Friends and Foundation of the Reading Public library to pay for programs and they have maximized their contributions in the past few years. $13,000 would comprise approximately one -third of the program budget. January 14, 2016 71Page S G, , Reading Public Libra Thursday Mornings. The library has been closed on Thursday mornings until 1 p.m. since about 2001. This four -hour gap in the weekly schedule of 63 hours was initiated as a cost - saving measure during a particularly lean time. It continues to be an inconvenience for the public and, even after 15 years, many people express frustration about it. The cost to restore a 9 am opening time on Thursdays is $52,000. In addition to the enhancement of extending library services by four hours for all, children's librarians would provide an added morning preschool class for parents and young children. New Technologies Our estimate of new maintenance and contract costs associated with new circulation hardware and software, self -check system, and security gates, etc. is $30,000, depending on individual vendors selected. This increase is in Network, Supplies, Software budget line. January 14, 2016 81 Page 5k Reading Public Library Year Three budget(FY2019) Administration 249,933 Circulation 215,270 Children's Services 329,195 Reference Services 368,220 Tech /Bibliographic Services 151,603 Digital Services Manager 61,138 Thursdays 53,700 Sundays 15,960 Books (15 %) 283,500 Network, Supplies, Software 134,889 Programming 26,000 $1,889,408 Major Features Budget Year Three (FY 2019) Major Features: Librarians Two .5 FTE positions =1.0 FTE at Librarian Grade We recommend some important additions to the FY2019 budget to forward the goals of the New Plan of Service, making the public service staff whole and building the model of "embedded librarianship" with a .5 FTE School Liaison and a .5 FTE Librarian for programming and outreach. ($28,000 +$28,000) Circulation Services The third year of the new library should open up possibilities for major reorganization and restructuring. The library should begin to realize some new efficiency as automated and self- service systems take hold and gain popularity. This will make it possible to slightly reduce the staff associates' weekly schedules (- $35,669) and increase professional staff for additional outreach, programming, and teaching on site and in January 14, 2016 9 1 P a g e SC' h Reading Public Library remote locations. At this time, we are forecasting as much as a 20% decrease in circulation division funding. There may be additional opportunities available for streamlining materials handling functions such as daily interlibrary deliveries, overnight returns, and staff involvement with lending books and media. Library administration and Trustees may want to consider restructuring materials handling and public service divisions as work flows change as a result of technological advances, enhanced materials delivery methods, and new staffing patterns. Sundays ($15,960) Sunday openings should be extended in Year Three to enable fuller community use of the library and coincide with the school calendar. We recommend adding an extra hour to the Sunday schedule (opening an hour earlier at 1 p.m.) ($8400) and adding seven Sundays to the schedule to be open from September through June, instead of October through May. (cost seven additional Sundays = $7560) January 14, 2016 10 ( P a g e l,ic 1 Reading Public Library Library Budget Request FY17 -FY19 Trend Books (15 %) --"-'- -_ Circulation Tech /Bibliographic Network, Supplies, Software Programming 111 P o - Thursdays $400,000 $350,000 $300,000 $250,000 A Y $200,000 $150,000 $100,000 $50,000 January 14, 2016 1 Reading Public Library Library Budget Request FY17 -FY19 Trend Books (15 %) --"-'- -_ Circulation Tech /Bibliographic Network, Supplies, Software Programming 111 P o - Thursdays Reading Public Library Network, Supplies, Digital Services Software rogramming Manager FY17 Year One 6% 0% 4% Administration 15% Books 15% Sundays 0% i Thurs s 0% / Circulation Tech /Bibliographic) 15% Services 9% Reference Services ildren's Services 20% 16% January 14, 2016 22 1 P a g e Reading Public Library Network, Supplies, Digital Services Software rogramming Manager FY18 Year Two 6% 1% 3% Administration 14% Books 15% Sundays 0% Thursday 3% Circulation 14% Tech /Bibliographic Services s% hildren's Services Reference Services 17% 19% January 14, 2016 13 1 P a g e Reading Public Library Network, Supplies, Digital Services Software Programming Manager FY19 Year Three 1% Administration 14% Books 15% Sundays 1% Circulation Thursday 12% 3% Tech /Bibliographic Services 8% hildren's Services 18% Reference Services 19% January 14, 2016 14 1 P a g e