The URL can be used to link to this page

Home My WebLink About2016-01-12 Board Of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING JANUARY 12, 2016 Ensminaer, Halsey, Sexton, Arena, Berman LeLacheur 4a) Move that the Board of Selectmen appoint David Clark as the Police Chiefs designee on the Human Relations Advisory Committee with a term expiring June 30, 2016. 5a) Move that the Board of Selectmen close the hearing on the transfer of the all alcohol liquor license from Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti to Rocco's Enterprises, LLC d /b /a Ristorante Pavarotti at 601 Main Street and the Change of Manager. Move that the Board of Selectmen close the hearing on the transfer of the all alcohol liquor license from Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti to Rocco's Enterprises, LLC d /b /a Ristorante Pavarotti at 601 Main Street and approve Paul DellaRocco as the Manager subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. 5d) MOVE that the Board of Selectmen vote to issue Notices of Taking, as contemplated by M.G.L. c. 79, §7C, for the following takings of private ways: Cory Lane Pondview Lane Roma Lane Sailor Tom's Way Causeway Road Dividence Road from Zachary Lane to dead end from Fairchild Drive to dead end from Sanborn Lane to dead end from Franklin Street to dead end from Lowell Street to dead end from Franklin Street to Emerson Street together with easements for drainage, utility and other purposes. Said takings are made pursuant to Article 6 of the November 12, 2015 Subsequent Town Meeting and the Order of Taking adopted by this Board on January 12, 2016 and recorded on , 2016 at the Middlesex Registry of Deeds Southern District at Book Page MOVE that the Board of Selectmen vote, pursuant to Article 6 of the November 12, 2015 Subsequent Town Meeting, to enter an Order of Taking for the following private ways: Cory Lane Pondview Lane Roma Lane Sailor Tom's W: Causeway Road Dividence Road from Zachary Lane to dead end from Fairchild Drive to dead end from Sanborn Lane to dead end ty from Franklin Street to dead end from Lowell Street to dead end from Franklin Street to Emerson Street together with easements for drainage, utility, and other purposes. Said ways and easements are shown on the following plans: 1) Cory Lane, the Plan entitled: "Town of Reading Massachusetts Department of Public Works, Street Acceptance Plan Cory Lane," prepared by Scott Giles, PLS, dated January 7, 2013, said plan being recorded with Middlesex South District Registry of Deeds as 2) Pondview Lane, the Plan entitled: "Town of Reading Massachusetts Department of Public Works, Street Acceptance Plan Pondview Lane," prepared by Hayes Engineering, Inc. of 603 Salem Street, Wakefield, MA 01880, dated November 2, 2010, said plan being recorded with Middlesex South District Registry of Deeds as 3) Roma Lane, the Plan entitled: "Town of Reading Massachusetts Department of Public Works, Street Acceptance Plan Roma Lane," prepared by Hayes Engineering, Inc. of 603 Salem Street, Wakefield, MA 01880, dated May 3, 1999, said plan being recorded with Middlesex South District Registry of Deeds as ,- 4) Sailor Tom's Way, the Plan entitled: "Street Acceptance Plan Sailor Tom's Way, Reading, MA 01867," prepared by JM Associates of 325 Main Street, North Reading, MA 01864, dated November 8, 2013, said plan being recorded with Middlesex South District Registry of Deeds as 5) Causeway Road, the Plan entitled: "Town of Reading, Massachusetts, Department of Public Works, Street Acceptance Plan Causeway Road," prepared by Bay State Surveying Associates, 100 Cummings Center, Beverly, MA 01915, dated September 22, 2010, said plan being recorded with the Middlesex South District Registry of Deeds as 6) Dividence Road, the Plan entitled: "Town of Reading Massachusetts Department of Public Works, Street Acceptance Plan Dividence Road," prepared by Hayes Engineering, Inc. of 603 Salem Street, Wakefield, MA 01880, dated March 31, 2015, said plan being recorded with Middlesex South District Registry of Deeds as 6a) Move that the Board of Selectmen approve the minutes of December 1, 2015 as amended. 6b) Move that the Board of Selectmen approve the minutes of December 15, 2015 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. DRAFT - BOARD OF SELECTMEN 2016 AGENDAS 2016 111212016 Responsibility Start time January 12, 2016 Pleasant St Ctr Office Hour Halsey 6:30 License Transfer - Ristorante Pavarotti 7:00 Police Chief Badge Pinning 7:05 FY17 Town Budget 7:30 Budget Overview LeLacheur Public Services Delios Facilities Huggins Finance Angstrom Administrative Services Kraunelis Appointment Human Relations Advisory Committee Street Acceptances LeLacheur 9:30 3: January 19, 2016 Hearing Alteration of Premises - Anthony's Coal Fired Pizza - Patio Plan 7:00 FY17 Town Budget 7:10 Public Safety - Fire/EMS Burns Public Safety - Police Segalla Public Safety - Dispatch Segalla Public Library Urell/frustees Public Works Zager Enterprise Funds LeLacheur Benefits, Miscellaneous LeLacheur Capital/Debt LeLacheur Budget Summary LeLacheur January 20, 2016 - Financial Forum Pleasant St Ctr 7:30 Y January 26, 2016. Animal Control Bylaw Miyares 7:30 St. Agnes LIP LeLacheur 8:15 Hearing Request for 2nd Driveway at 126 -128 High Street 1 9:00 HEARING Request for 2nd Driveway at 315 Pearl Street 1 1 9:15 r. �I HEARING Close Warrant for April 25, 2016 Annual Town Meeting and Close Warrant for Presidential Primary LeLacheur 9:30 FY17 Budget Ensminger 9:45 February 9, 2016 Office Hour 6:30 Multi Board /Committee Chair & Vice Chair Summit LeLacheur February 23,2016 Discuss forming Cable Advisory Committee - cable agreements expire 11/23/18 - 3yr formal process is allowed Town Counsel Local elections March 1, 2016 Tuesday March 8, 2016 Office Hour 6:30 Board Reorganization LeLacheur March 22,2016 HEARING (effective December 2015 billing) LeLacheur 9:00 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 April 2016 Office Hour 6:30 April 19, 2016 Town Meeting Apri125, 2016 Monday Town Meeting April 28,2111 A Thursday Town Meeting May 2, 2016 Monday Town Meeting May 5, 2016 Thursday May 3, 2016 Office Hour 6:30 �/ I May 17, 2016 June 7, 2016 Office Hour 6:30 June 21, 2016 Future Agendas Joint Meeting with RMLD Commissioners Multi Board /Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Jan 26/Mar Review BOS/TM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual �/ I YTD ACTUAL BUDGET Variance BUDGET $ 150,000.00 YTD ACTUAL $ 53,629.99 ESTIMATED ENDING BALANCE Miyares & Harrington $ 53,629.55 $ 150,000.00 July August September October $ 10,473.50 $ 23,325.30 $ 7,677.85 $ 12,152.90 Pollrydevelopment 33% $ 17,730.60 $ 40,000.00 $ 22,269.40 Town Meeting T $ 10,370.60 $ 20,000.00 $ 9,629.0 $ 582.50 $ 6,945.30 $ 1,523.00 $ 1,319.80 Zoning Bylaw project $ 3,419.50 $ 10,000.00 $ 6,580.50 $ 2,359.50 $ 1,060.00 Firearm bylaw 5 1,806.00 $ 2,500.00 $ 694.00 $ 1,679.00 $ 127.00 School Regional IMA $ 1,376.00 $ 1,500.00 S 124.00 $ 1,376.00 School other $ 758.50 $ 1,000.00 S 241.S0 $ 758.50 other $ - $ 5,000.00 $ 5,000.00 construction projects 11% $ 6,095.85 $ 15,000.00 $ 8,904.15 Public Library T $ 452.00 $ 5,000.00 $ 4,548.00 $ 452.00 TILT RMHS Iitigation(KP) Modular Classrooms $ 5,625.35 $ 5,000.00 $ (625.35) $ 740.00 $ 2,667.50 $ 1,033.85 $ 1,184.00 Oakland Road land T $ - $ 2,500.00 $ 2,500.00 other T $ 18.50 $ 2,500.00 $ 2,481.50 $ 18.50 TILT Town Issues 2% $ 1,081.00 1 $ 15,000.00 1 $ 13,919.00 Alcohol licenses T S - $ 2,000.00 $ 21000.00 HRissues T $ - $ 5,000.00 $ 5,000.00 Tax title taking $ 966.50 $ 2,500.00 $ 1,533.50 $ 966.50 Retirement Board $ 18.50 $ 500.00 $ 481.50 $ 18.50 celltower leases T $ 96.00 $ 5,000.00 $ 4,904.00 $ 96.00 Land Use Issues 37% S 19,710.0 $ 40,000.00 $ 20,289.60 Summer Ave S 8,058.40 $ 15,000.00 $ 6,941.60 $ 1,107.00 $ 530.00 $ 314.50 $ 6,106.90 Sutton Superfund T $ 3,383.50 $ 10,000.00 S 6,616.50 $ 1,516.50 $ 1,867.00 Gardner Road $ 2,477.50 $ 2,000.00 $ (477.50( $ 251.50 $ 2,226.00 Affordable Housing T $ 2,633.50 S - $ (2,633.50( $ 2,633.50 other T $ 3,157.50 $ 8,000.00 $ 4,842.50 $ 277.50 S 2,843.00 $ 37.00 Legal settlements $ - $ 5,000.00 $ S,WO.00 Webb Olherlssues 1796 $ 9,011.70 $ 40,000.00 $ 30,988.30 Miyares & Harrington T $ 9,011.70 5 40,000.00 $ 30,988.30 $ 1,943.50 $ 4,034.00 $ 2,181.00 $ 853.20 Brackett & Lucas T $ - $ Annual Typical Run Rate T S 43,217.70 $ 134,500.00 129,653.10 $ 129,fi53 One-time issues $ 7,778.35 $ 15,500.00 23,335. $150k budget for FY16 $ 50,996.05 P�"'bis $160k for FY37 01 LEGAh NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on January 12, 2016 at 7:00 p.m. at the Senior Center, 49 Pleasant Street, ,Reading, Massachusetts on a transfer of the All Alcohol Liquor License from Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti to. Rocco's Enterprises, LLC d/b /a Ristorante Pavarotti at 601 Main Street and Change of Manager. 'A copy of the proposed docu- ment regarding this topic Is available In the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the website at www.readinamam All interested parties are invit- ed to attend the hearing, or may submit their comments in writing or by email prior to 6:00 p.m. on January 12, 2016 to townmanaggr@ci mading.ma JdS By order of Robert W. Letacheur Town Manager 12.29.15 /� o� OFq� Town of Reading 0 d` o� -.. �.,� „ Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -12 -01 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Open Session Chairman Dan Ensminger, Kevin Sexton, John Arena, John Halsey and Barry Berman. Members - Not Present: Others Present: Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Town Accountant Sharon Angstrom, Administrative Assistant Caitlin Saunders, RMLD General Manager Coleen O'Brien, MAPC Project Manager Jennifer Erickson Minutes Respectfully Submitted By: Secretary Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Mr. Halsey noted there is a conference on opioid use on Thursday at 6PM and he encourages everyone to come out and learn. Town Managers Report - Mr. LeLacheur noted the Tree Lighting on Sunday looked very successful and busy. He noted the town Is currently in discussion with North Reading to allow them to join the MWRA. One of the pros to having them join is we would have emergency access to their supply and there would be two connections Into Reading. Mr. Berman asked if there were any downsides. Mr. LeLacheur answered no unless something was to go wrong. Mr. Berman commented this may build the relationship between the two towns and open doors to future projects together. Mr. LeLacheur noted we currently have a regional housing contract with North Reading and we are talking about regionalizing animal control with them as well. Discussion/ Action Items Chief Procurement Officer Designation - The Chief Procurement Officer is the Town Manager according to the Charter but this is.a formality for the State that we need to 011 out when we get a new Town Manager. This allows Mr. LeLacheur to delegate procurement to someone else and will not change anything. The Town is currently trying to hire a procurement agent. Kevin Sexton move that the Board of Selectmen appoint the Town Manager as the Chief Procurement Officer for the Town of Reading second by Barry Berman and approved with a 5 -0 -0 vote. Page 1 1 W 0. Board of Selectmen Minutes - December 1. 2015 - pace 2 MAPC Presentation on Economic Development Opportunities - ]en Erickson from MAPC was attending to do the presentation. She noted this report fits into the menu of the EDSAT the town had previously done. This plan focuses on 4 Priority Development Areas (PDAs). There were many project elements that went into this report Including public engagement, residential market analysis and visual preferences. MAPC and the Town held three public meetings which were all well attended. There was a public comment period on the draft and they used past planning efforts as well. PDA #1 is the downtown area. PDA #2 is South Main Street. PDA #3 is New Crossing Road (behind RMLD). PDA #4 is I General Way. Ms. Delios commented, we don't think of these four parcels being connected but they could be and we should be thinking of that. Ms. Erickson noted all these areas are walking distance from the train and we should be promoting that. Retail analysis findings showed a lot of small business/ office potential. Residential analysis findings showed Reading is very well located with a great school system. Housing prices in Reading are at an all -time high right now and there is strong demand for housing in /near the downtown area. For preferences on uses, the community seemed to like mixed use for PDA #1, commercial for PDA #2 and there was difficulty picturing PDA #3's potential. The plan then has six strategies for developing each PDA. Strategy 1 is to adopt local policies and practices that will facilitate compact development and mixed use in the transit - accessible PDAs. Mr. Ensminger asked if we will need more help to accomplish this. Ms. Delios answered yes we will absolutely need more staff and resources to continue it's just where are we going to get those resources is the next question. Mr. Berman commented that zoning says what we want so he asked if It would make more sense to do all the zoning at the same time Instead of piecemeal. Mr. Arena agreed that It might be easier to do all the zoning so they are all connected and the community can see the zoning for all the PDAs at one time instead of just one or two PDAs at a time. Mr. Halsey asked If MAPC has access to developers to help us connect with them when we are ready to. Ms. Erickson noted MAPC is currently working on that. They are in touch with developers and are hopefully going to be able to link them to towns in need. Action IC Is to develop and Implement a comprehensive parking strategy and Mr. Arena noted that may be a bigger discussion. Strategy 2 is enhancing walkability and connectivity within and between the PDAs. Strategy 3 is branding and marketing the PDAs to attract interest from the developers, commercial establishments and potential customers. Mr. Arena noted the website is a good outreach without being personal. Mr. Halsey said this comes back to needing more staff to work on the website. He personally thinks that's a full time job in itself. Mr. Arena commented we also need to find someone who has done this before. Page 1 2 V 0'0 Board of Selectmen Minutes - December 1. 2015 - pace 3 Strategy 4 is to support existing businesses Strategy 5 is to promote public /private partnerships and collaboration to maximize redevelopment potential. Action SC is to facilitate redevelopment opportunities that require parcel consolidation with multiple owners. Ms. Delios noted there is a project going before CPDC that is combing two properties to develop one larger commercial property. Action SA is to consider public/private partnerships with developers to help address gaps in financing redevelopment projects. Mr. Ensminger asked If MAPC is talking specifically about a certain infrastructure. Ms. Erickson said they have a list of potential parcels that could be developed. Mr. Halsey commented we should think about how many housing units we place, we tend to do a lot of housing and minimal commercial. Mr. Berman noted it is good to do a mix like with Haven Street. The units above the commercial space are bringing more traffic down that way now. Strategy 6 is to build the community and activate the public realm in downtown Reading through cultural economic development and place making initiatives. What's next is funding, staffing and establishing public/private partnerships. Mr. Berman commented there is a clear need for us to help existing businesses as well. Mr. Ensminger asked Ms. Delios how the board can help. Ms. Delios noted we should be prioritizing what we can accomplish and how. Mr. LeLacheur noted that there are other areas that could possibly be developed that aren't in this plan. Ms. Delios noted Main Street has 20,000 cars that pass through Reading on a daily basis and some better signage could maybe attract some of those cars to places around town. Mr. Ensminger thanked MAPC and Ms. Delios for their outstanding work RMLD Update - General Manager Coleen O'Brien was present to give the board the update. She noted some highlights were the cost of service study, the LED Street Light.Grant and their paperless billing. Capacity costs are expected to increase significantly. Seventy five percent of the budget is supply costs which are a pass- through. RMLD is looking at grid modernization which would save a lot of time and be more accurate. Mr. Berman asked how much this costs? Ms. O'Brien stated they are doing it piece by piece over twenty years. Mr. Ensminger asked if RMLD has any plans if an ERP happens. Ms. O'Brien answered yes they are legally required to do so. Mr. Arena asked about the cost of the modernization and Ms. O'Brien stated it is about half a million every year and about $25 million total. She stated everything is being done in- house to save money. Ms. O'Brien noted the LED streetlight replacement program has started and full implementation will be over three years ending in FY18. Page 1 3 Board of Selectmen Minutes - December 1. 2015 - page 4 Mr. Arena asked if she sees any change in demand or efficiency and Ms. O'Brien noted it is pretty flat but RMLD wants people to use lights on off -peak hours. Mr. Halsey asked how Ms. O'Brien felt about new development in the space behind RMLD and asked if RMLD were to relocate, would they need more or less space than they currently have. Ms. O'Brien said it is hard to say exactly what they would need for space. She noted she would love to develop that area because there's a lot of potential there. RMLD is willing to move and consolidate as much as they can to make that happen; they Just need a space that is big enough to handle large trucks coming through all the time. Ms. O'Brien commented that RMLD is actively implementing new proactive maintenance programs as well as career development and training for the employees. Mr. LeLacheur noted Ms. O'Brien has been very flexible with Ms. Delios and MAPC on the development plans with her space. Mr. Ensminger thanked Ms. O'Brien for updating the Board. Hearino - Amend FY16 Non -Union Classification Plan - Mr. Sexton read the hearing notice. There are two changes. The Collector and Assistant Treasurer positions are asking to be upgraded one step. It was waited on initially because of a pending retirement. Mr. Sexton moved to close the hearing on amending the FY16 Non -Union Classification Plan, second by Mr. Arena and approved with a 5 -0 -0 vote. Mr. Sexton moved that the Board of Selectmen approve the amendments to the FY16 Non -Union Classification Plan as presented, second by Mr. Arena and approved with a 5 -0 -0 vote. Mr. LeLacheur noted there is a new agenda for next meeting. The Town is asking for a renewal of three years for the assessing agreement we have with Wakefield. He noted it is a good arrangement and he would like to keep It. Mr. Sexton move that the Board of Selectmen adiourn the meeting at 9:35 PM, second by Mr. Berman and approved with a 5 -0 -0 vote. Respectfully Submitted, Secretary Page [ 4 ' 1 1 OFq Town of Reading 0 i Meeting Minutes 'say Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -12 -15 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: 11107- 7iAIIIINal Location: Selectmen Meeting Room Session: Open Sessioin Chairman Daniel Ensminger, Vice Chairman John Halsey, Secretary Kevin Sexton, John Arena and Barry Berman Members - Not Present: Others Present: Town Manager Bob Lelacheur, Executive Assistant Paula Schena, Christine Hansen, Stephen Crook, Jeanne Borawski, Emily Sisson, David Swyter, John Feudo, Mike Dipietro, Genevieve Florente, Richard Hand, Dan Foley, Kate Kaminer, Nancy Linn Swain, Justin Lizotte Minutes Respectfully Submitted By: Secretary Kevin Sexton Topics of Discussion: Reports and Comments Selectmen's Reports and Comments John Halsey noted he attended the Recreation Committee and Trust Fund Committee meetings. There are issues developing with the Trust Funds and transportation for seniors and the disabled. Some agencies are rolling back their services with hour restrictions. The hospital Trust Fund Is the largest Trust Fund because we didn't build a hospital, we use the money in the spirit that it was given. The Town's social worker petitioned the Trust Fund Commissioners to change the qualifications so that they don't have to include everyone's income in the house and the Commissioners made that change to draw more people. If the Board of Selectmen wish to broaden the conditions let him know. Barry Berman noted that the Town had previously looked at funding the Nurse Advocate position but there were too many restrictions. John Halsey noted that the Town has at least 100 trusts ranging from $5,000 - $4 million. John Arena noted he was interested in supporting looking at broadening the guidelines. The Town Manager noted he will review the document and determine what needs to be done. Kevin Sexton noted that he attended the CPDC meeting last night regarding 262 Main Street which is the Bridal Shop and commercial property next door. A lot of abutters showed up. The proposal is to not show the four Floors from the front. The majority of the space is office. Kevin Sexton noted that he and John Halsey attended a meeting of the Volunteer Appointment Subcommittee tonight and he will report on that next. Daniel Ensminger noted that nomination papers are available and due back by January 12th. The Town Manager noted that there will be an important discussion at the January 201h Financial Forum. The Warrant closes on January 26th and the Animal Control Bylaw will be on the Warrant. He, lean Delios and Matt Kraunelis attended the Jay Ash Gift and Gab which was to promote shop local. We have had two requests from restaurants who want to �/� Page I 1 / (alb' Board of Selectmen Minutes - December 15. 2015 - page 2 serve alcohol until 1:00 on New Year's. There is a motion if the Board wants to approve that. A motion by Sexton seconded by Arena to extend the time to serve alcohol and food for all restaurants subject to the Town Manager's approval from 12 midnight to 1:00 a.m. on Friday, January 1, 2016 was approved by a vote of 5 -0 -0. Personnel and Appointments Climate Advisory Committee - Kevin Sexton reported that he and John Halsey interviewed Jeff Everson for a position on the Climate Advisory Committee but there is no vacancy yet. An Associate will be stepping down so when he does we will post and fill the vacancy. Human Relations Advisory Committee - In addition, they interviewed Seema Lynch for a position on the Human Relations Advisory Committee as the Selectmen's representative. John Halsey referred to her resume and noted that all roads lead to this candidate. She is an attorney with a strong background and she has the ability to be a steady influence on the Committee as they move forward. Relations Advisory Committee with a term expiring June 30. 2018 was approved by a vote of 5 -0 -0. Discussion /Action Items Wakefield /Reading Inter - Municipal Agreement - Renew Shared Assessor - The Town Manager noted the agreement is in the packet. The agreement has worked out perfectly and Victor has done a great job. Waterino for Adopt an Islands and Town Buildings - Demetra Tseckares, President of the Garden Club, Vice President Denise McCarthy, Chair of Adopt an Island Suzanne McCance and Co -Chair of Civic Beautification Camille Anthony were present. Demetra Tseckares noted the Garden Club wants to start the conversation about water and Town beautification. The Town Hall has been 2/3 renovated by the Garden Club and the DPW. They want to complete the project but they are asking the older ladles to water by hose and that is too much for them. The garden needs watering eight weeks during the summer. The lawn is a dust bowl so they are asking for irrigation for this area. Demetra Tseckares noted that there are too many adopt and islands and they will be cutting back. The gateway Islands at Stoneham, and REI need irrigation. The Islands at Simms, Walgreens, Town Hall and Christopher's need irrigation also. They are asking people to haul water and that's not easy. They want to plant cherry trees in pots at the depot but they will need a watering truck. The Town Manager noted that we no longer have funding for watering the flowers downtown. Camille Anthony noted that those tiny baskets of flowers are silly. She would like to see us streamline like Winchester. Jean Delios suggested they join forces with the Chamber to combine resources. Camille Anthony asked if we are watering new trees that are being planted and Jane Kinsella noted we are. 0 10 Page 1 2 _ � �/' Board of Selectmen Minutes - December 15. 2015 - page 3 Demetra Tseckares noted that the Police Station also needs some attention John Halsey said it all sounds great and asked if she had any pricing. Demetra Tseckares noted she was not sure how the Town gets pricing for that. John Arena asked if she is asking for a system with a timer or if she wants to truck in water for the gateway islands and Demetra noted they are asking for a dedicated water system for them. The pots at the Depot will need water trucks. The Town Manager suggested that she send him an email with the locations and he will get a price. Barry Berman suggested doing it as capital but if there is no water source then he recommends they not go forward with that island. Daniel Ensminger deputized John Halsey to work with the Town Manager on looking at other sources. The Town Manager indicated It would be nice if the Garden Club suggested an alternative to the hanging baskets. Disability Commission - Matt Kraunelis noted this is a local option. If the Board wants a Disability Commission then it will have to go to Town Meeting. Christine Hansen encourages a Disability Commission to go along with the Town's development plan. She noted there are a lot of families with disabilities. Matt Kraunelis noted that the Town Clerk is our ADA Coordinator. The Town Manager noted that Town Counsel would have to look at this. He also noted that a requirement is that a majority of the Commission has to be disabled and that could be hard to get. John Halsey noted he loved the idea but it Is a tricky situation. Christine Hansen noted that years ago the communities were given the option for a Commission or and ADA Coordinator. Confirm A000lntment of Police Chief - Daniel Ensminger welcomed Mark Segalla. He noted he witnessed the Assessment Center and Mark performed admirably. Barry Berman noted that he went through the process also and the assessment exercises were grueling. Mark was by far above everyone else. Mark Segalla thanked the Board and noted he will do his best. He also thanked his wife for her support. Approve Licenses (non alcohol) and Special Permits for Early Opening and 24 Hour Operation - Daniel Ensminger noted that the Town Manager will be issuing these permits with the Board's approval. �b3 Page 13 Board of Selectmen Minutes - December 15, 2015 - oaoe 4 The Town Manager noted that two restaurants have requested extension of serving alcohol _ on New Year's Eve to 1:00 a.m. The Police Chief has no problem with it so if the Board has no problem with it he will grant approval for all restaurant liquor licenses. Birch Meadow Master Plan Joint Meeting with Recreation Committee - John Feudo noted that Jenna Fiorente, Nancy Linn Swain, Kate Kaminer, Emily Sisson, Jeanne Borawski, Richard Hand and Dan Foley were present. John Feudo noted that the Recreation Committee looked at the Capital Plan and some things have become passe. They did a survey over the summer. The Town Manager noted that it is not reasonable to do anything at this Annual Town Meeting. Richard Hand noted that 564 residents responded to the survey. The people who use the area are adults 18 - 55 and youth 6 - 11. Teenagers use it 5 - 7 times a week. The uses Include walking, organized youth sports, playground use, ice skating, .tennis and organized sports. Items with the highest Interest for that area are restrooms at 74 %; walking paths 63 %; water park 38 %, multi - purpose sport court 37 %; pavilion 32 %. The community wants a place to gather. The lowest Interest was In a skate park, dog park and turf fields. So the priority ranking is restrooms, walking path and pavilion. He noted that food could be brought in on food trucks but that needs more discussion. John Feudo questioned how to maintain the restrooms. Richard Hand noted that the following items are in the 2016 Capital Plan: • Restrooms /Pavillion • Lighted fields • walking paths • multipurpose field • Improved parking • water /splash parks The redesign of the softball fields will not be added because it is not needed. The Morton Field upgrade is not included because it is not needed. There Is no public Interest in a dog park and a tree lined walkway is not economical. John Feudo noted that the met with everyone in the sports groups and sent notices to the abutters. Restrooms are a priority for the youth sports groups. A snack shack is nice Idea but there is no need for It. Other priorities include noise barriers i.e. trees to block noise and lights and walking paths to get around the fields without going through them. They will meet with the Permanent Building Committee regarding the building proposals. John Arena asked If $1.2 million covers the scope of work. John Feudo said it was hard to say because the plan is not set yet but he doesn't see anything that he Is concerned about. John Arena asked if the original scope the same four corners and we're just bringing in new things and John Feudo indicated that is correct. John Feudo noted that we won't redo Imagination Station and that was budgeted at $50,000, but if we make that a parking lot the money will be needed for that. John Arena noted that food sales are a good income generator, it just needs to be managed well. John Feudo noted that they could have a shack at the end of each park. John Halsey noted that his wife ran the shack at Hunt for years. It Is a great way to raise money. Smaller satellites are easier to manage. He also noted that a pavilion could be a good gathering place for family reunions, get togethers, etc. - i Page 1 4 Board of Selectmen Minutes - December 15. 2015 - page 5 John Arena asked if horizontal light is still an issue and John Feudo noted it is. Daniel Ensminger noted that lighting has been discussed since the 1930's in Birch Meadow. Last April we were going to light all five fields but funds were insufficient so they prioritized the fields. What happened? John Feudo noted the received quotes. The added the little league field because they could use it. They thought it would work but they got separate quotes. The Town Manager noted that we got in -house estimates for the borings, and site work for $165,000 for site prep that is necessary to complete the project. They originally thought it would be $50,000. He doesn't understand it because he was told it was a turnkey project. The Town Manager noted that our Engineers changed their mind and said their first quote was too low. The irrigation alone will cost $45,000. John Arena noted that $165,000 doesn't sound right. Barry Berman noted that Norwood hired a contractor for a lot less. John Arena noted if the scope of work is reasonable to hire someone. The Internal problem is a separate issue. The number might be good we just don't know. Barry Berman asked if the Building Committee can help with this and the Town Manager noted this is outside their scope. The Town Manager noted we need a priority list of fields in case there Is not enough money. John Feudo noted that the Recreation Committee did a site walk and had four meetings to examine different ways to move forward. They looked at usage, scheduling and maintenance costs. Daniel Ensminger asked if they considered and John Feudo noted they did not, but they did raise field fees. Barry Berman noted that the selling point to Town Meeting was it would pay for itself. He feels it would be worth going back and relooking at it. John Arena noted that for usage they are tracking the current and historical but it doesn't show new demand. How do we get more use? John Feudo reviewed the rankings and noted that aesthetics were Included. He noted that the unlit fields ranked #1. Lights would add field time and accommodate many uses. The cost would be $225,000 - $245,000 stand alone. Barry Berman noted it would be helpful to know the potential revenue by field. John Feudo noted that revenue was dependent on usage. In -town use is maxed out but they could Invite out of towners. Daniel Ensminger asked if lacrosse could play if it was lit and John Feudo noted they could but they will tear . up the field. John Feudo noted that the lighted softball field ranked #2. No extra time is added but it would improve safety and aesthetics. The cost would be $175,000 - $200,000. John Arena remarked that the field is already lit. Barry Berman asked If both fields were done together can the price be cheaper than stand alone and John Feudo noted that it depends how the project is bid. The Turf 2 Field was ranked #3. It would enhance flexibility but would not give additional play time because it Is unsafe for light level and quality. There are numerous blind spots. It is unsafe for lacrosse and football because they would be looking directly into the light. John Halsey asked why we using that field if it is deemed unsafe. John Feudo noted it is adequate for practice. Page 1 5 b� Board of Selectmen Minutes - December 15, 2015 - pace 6 The Tennis Court Field was ranked #4. It would increase use 50% for practices and games. The cost would be $180,000 - $200,000. Barry Berman noted that this field is the biggest bang for the buck. We could host Little League playoffs. Daniel Ensminger asked if we could piggy back off the tennis court lights and John Feudo noted he will have to find out. John Feudo noted that the Moscariello Ballpark ranked #5. The outfield is used as a multipurpose area. They would have to change the schedule to get more playing time. Lighting is a concern from abutters. The cost will be $275,000 - $300,000. John Halsey asked they are scheduling 90 minute games and John Feudo noted they schedule two hour time slots. Daniel Ensminger asked John Feudo what process was used in ranking. John Feudo noted a grid was sent to each Recreation Committee member to rank cost, usage and least impact to the neighbors. Daniel Ensminger asked if cost affected the ranking and John Feudo noted it did. Barry Berman noted that it is more Important to add something we don't have. Turf 2 already has lights. We could look at temp fixes to move up the tennis court field and Moscariello Field. We should look at lighting all fields. John Arena suggested making good by something remedial or to do away with the electronic lights and go to manual: The Town Manager noted it is critical to rank because procurement laws say we have to prioritize. If the Board cannot decide tonight then we won't go out to bid right now. John Arena asked if we can do alternatives or renovation or remediation. The Town Manager noted we can list the four fields with a fifth field as an "add alternate ". He would have to find out If we can do remediation or renovation. The Board discussed different rankings for the field A motion by Ensminger seconded by Arena to rank the fields as following: Unlit Field #1, Tennis Court Field #2, Moscariello Field #3, Lighted Field #4 and Turf 2 #5 as an add alternate. The motion was approved by a vote of 5 -0 -0. Jeanne Borawski noted that they looked at the two softball fields as one because if one is lit and the other is not it will look funny. Nancy Linn Swain noted that Turf 2 is not safe. John Halsey noted they should shut it down then. John Arena noted it is the will of the Town to do as much as possible. Kevin Sexton asked If there would be any logic in going back to Town Meeting and the Town Manager noted that the timing is off. If we received bids that we don't like then we can go back to Town Meeting. Dave Swyter asked if Town Meeting approved this from free cash and the Town Manager noted no it will be borrowed money. FY17 Budoet - The Town Manager noted that he sent out the budget to departments today. It is a 3.25% operating budget. He had to cut $1 million this year to balance the budget. Positions will be eliminated. Next year there will be cuts in public safety and library If revenues don't Increase. We will have to cut programs and services or raise revenues. The Finance Committee priority is staffing and pay. They would rather cut services. They plan to look at the pay and classification plans. �I Page 6 �. I nb(o Board of Selectmen Minutes - December 15 2015 - page 7 John Arena noted that it would be helpful to show attraction and retention area with the difficulty in hiring and inability to keep talent in place. The Town Manager noted that there are not additions to the budget just adding hours - Police and Fire employees are 40 hours and Chiefs 37.50 so there is a gap in coverage. Barry Berman noted that we've managed it so well the expectation is that we will manage. When positions were unfilled we worked harder and provided the same level of service. John Halsey noted that the word is out when you take a job with Reading you will be doing three jobs. He noted that we need to partner with the schools to take the message to the neighborhoods. They need to take the show on the road. The Town Manager noted that the Finance Committee will be looking at the following: 1. Inability to fill positions 2. Understand use of free cash 3. Average tax bill by community 4. Expectations of services - S. Proposition 2 Vz 6. What budget is required for DY17 7. If propose override - how much? 8. Longterm Town plans 9. Importance of good schools 10. Best way to get more people in the community aware John Halsey noted that we have to say how much we need and where we are going to spend it. It is up to the Selectmen to be out in front talking about it. Barry Berman suggested an independent committee to advocate for it. John Arena noted that the Town costs are all services. The Town Manager noted also unfunded mandates. John Arena noted that we cannot take the approach that if we don't do the sky will fall or the schools will fall. Daniel Ensminger noted that we have a Town Manager keeping his folks paid the best that he can and we need to do the same for him. He had asked Sharon Angstrom to get salary information from other communities and they range from $101,000 to $189,174. The Town of Wilmington had actually done a survey of other ways . to pay. John Arena asked what deferred compensation is and John Halsey noted that is an agreement to fund pension money. John Halsey noted that we need to address changes to come Into reality of what the pay should be because we are near the bottom. If we had to replace Bob tomorrow it will cost us money. We need to get in line with peer communities. Daniel Ensminger noted that the budget by salary is way out of line. The Town Manager requested that Sharon Angstrom work with Human Resources to verify the information. His personal preference is to be transparent and not hide anything in the budget. Barry Berman noted that the longevity of the office holder Is Important John Halsey noted that how long the person has been doing that job not just in the current job is data needed. Page 17 Board of Selectmen Minutes - December 15 2015 - page 8 Daniel Ensminger noted that they will use the Peer Community list. He and John Halsey will get more data and work on it. A motion by Sexton seconded by Arena to aoorove the minutes of November 17 2415 as amended was approved by a vote of 5 -0 -0. A motion by Sexton seconded by Arena to adiourn the meeting at 10.22 P.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 8 ��