HomeMy WebLinkAbout2015-11-03 Board of Selectmen PacketLeLacheur, Bob
From:
Zambouras, George
Sent:
Wednesday, October 28, 2015 2:20 PM
To:
LeLacheur, Bob
Cc:
Kinsella, Jane; Heffernan, Nancy; Gemme, Laura; Percival, Ryan; Zager, Jeff
Subject:
MWRA I/I Assistance
Attachments:
MWRA Loan Agreement.pdf; MWRA Cover Letter.pdf; MWRA Financial Agreement.pdf
Bob,
We have submitted an application to MWRA for a sewer project that will authorize the remaining Phase 8 1/1 funds in the
amount of $71,000. This will require a vote by the Board to authorise you to sign the financial agreement between the Town and
MWRA. As indicated in the cover letter all of this must be done asap to enable the Bond and Opinion of Bond Counsel to be
dated by November 16`".
Once voted by the BOS the Financial Assistance application and Loan Agreement must be signed by you and certified by Laura.
Copies are attached I have the originals.
These new funds will be coupled with unexpended previously authorized funds to perform the following work:
Internal TV Inspection $ 18,500
Design, Contract Preparation & Bidding' $ 149,500
Elimination of Inflow Sources $ 53000
Total Project $ 221,000
The design contract is to prepare a contract for next year to re -hab 24,500 If of sewer. The funds for construction will be from
MWRA Phase 9 & 30 funds and developer 1/1 monies we have on hand.
I don't know if the developer funds are made available by BOS vote or TM vote, If TM vote is required then we would need to
place that on the spring warrant. I'll forward the amounts and additional info in a separate email.
what
George J. Zambouras, P.E.
Town Engineer
781 -942 -6683
781 - 942- 5441(fa )
Email: gzambourasAci.readine ma.us
Please note Town Hall Hours
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
Telephone: (617) 242 -6000
Fax: 1617) 788 -4899
TTY: (617) 76 8-4971
RE: MWRA Phase 9I/1 Local Financial Assistance Program —November 2015 Funding Distribution
Dear Mr. Zembouras:
Please find enclosed six (6) original MWRA 1/1 Local Financial Assistance and Loan Agreements for signature.
These agreements detail the terms and conditions associated with the MWRA's Phase 9 I/I Local Financial
Assistance Program for Town of Reading Project No. WRA- P9 -28 -3 -930. This approved funding distribution
involves 3 projects: Internal TV Inspection of Approximately 5,000 Lf. of Sewer; Design & Contract Document
Preparation for Recommended Sewer Rehabilitations; Inflow Elimination at Various Locations Using Town's
Annual On -Call Contractor.
Once the above agreements are approved and "executed, the MWRA will provide the community with a total
financial assistance amount of $71,000 from the Town's Phase 8 allotment, of which $31,950 (forty-five percent of
the total award amount) shall be in the form of a grant and $39,050 (fifty-five percent of the total award amount)
shall be represented by the Loan Agreement. The award amount will be transferred to Massachusetts Municipal
Depository Trust Account No. 44257384. Funding distribution is planned for on or about November 19, 2015. To
achieve this distribution date, all agreements must be executed and returned to the Authority by November 9, 2015.
Please note that the Bond and Opinion of Bond Counsel must be dated and received by MWRA by November 16,
2015.
If you have any questions relating to this matter, please do not hesitate to contact me at (617) 788 -4349.
Very Truly Yours,
Massachusetts Water Resources Authority
John— McLa41in, Jr.
Project Manager— Community Support Program
Enclosures
cc: Nancy Heffernan, Town Treasurer, w /enclosures
Kimberly Kessler Bragg, Locke Lord LLP, w /enclosures
Robert Musei, CDM Smith, Inc, w /enclosures
Carl Leone, MWRA Community Support Program
®rnnreaan Iooxa�iaerapn
MASSACHUSETTS WATER RESOURCES AUTHORITY
Charlestown Navy Yard
100 First Avenue, Building 39
Boston, MA 02129
Frederick A. Laskey
Executive Director
October 27, 2015
Mr. George J. Zambouras,
P. E.
Town Engineer
Town of Reading
16 Lowell Street
Reading, MA 01867
Telephone: (617) 242 -6000
Fax: 1617) 788 -4899
TTY: (617) 76 8-4971
RE: MWRA Phase 9I/1 Local Financial Assistance Program —November 2015 Funding Distribution
Dear Mr. Zembouras:
Please find enclosed six (6) original MWRA 1/1 Local Financial Assistance and Loan Agreements for signature.
These agreements detail the terms and conditions associated with the MWRA's Phase 9 I/I Local Financial
Assistance Program for Town of Reading Project No. WRA- P9 -28 -3 -930. This approved funding distribution
involves 3 projects: Internal TV Inspection of Approximately 5,000 Lf. of Sewer; Design & Contract Document
Preparation for Recommended Sewer Rehabilitations; Inflow Elimination at Various Locations Using Town's
Annual On -Call Contractor.
Once the above agreements are approved and "executed, the MWRA will provide the community with a total
financial assistance amount of $71,000 from the Town's Phase 8 allotment, of which $31,950 (forty-five percent of
the total award amount) shall be in the form of a grant and $39,050 (fifty-five percent of the total award amount)
shall be represented by the Loan Agreement. The award amount will be transferred to Massachusetts Municipal
Depository Trust Account No. 44257384. Funding distribution is planned for on or about November 19, 2015. To
achieve this distribution date, all agreements must be executed and returned to the Authority by November 9, 2015.
Please note that the Bond and Opinion of Bond Counsel must be dated and received by MWRA by November 16,
2015.
If you have any questions relating to this matter, please do not hesitate to contact me at (617) 788 -4349.
Very Truly Yours,
Massachusetts Water Resources Authority
John— McLa41in, Jr.
Project Manager— Community Support Program
Enclosures
cc: Nancy Heffernan, Town Treasurer, w /enclosures
Kimberly Kessler Bragg, Locke Lord LLP, w /enclosures
Robert Musei, CDM Smith, Inc, w /enclosures
Carl Leone, MWRA Community Support Program
®rnnreaan Iooxa�iaerapn
LOAN AGREEMENT
LOAN AGREEMENT, dated the 16ib day of November 2015 between the Massachusetts
Water Resources Authority, a body politic and corporate, a public instrumentality and an
independent public authority of The Commonwealth of Massachusetts (the "Authority") established
by the Massachusetts Water Resources Authority Act, Chapter 372 of the Acts of 1984 of the
Commonwealth of Massachusetts ( "Commonwealth"), as amended (the "Act "), having its principal
place of business in Boston, Massachusetts, and the Town of Reading, MA (the "Government Unit ").
WITNESSETH:
WHEREAS, the Authority has established a program of loans and grants (the "I/I Local
Financial Assistance Program ") to assist Local Bodies, as defined in the Act, in establishing
programs for the reduction and control of infiltration and inflow ("UI ") into local sewer systems (the
"Local 1/I Programs ") which will have a beneficial impact on the Authority's cost of maintaining and
improving the Authority's sewer system; and
WHEREAS, the Government Unit has requested a loan from the Authority in the amount of
$39,050 (hereinafter referred to as the "Loan") for the purposes of funding its Local UI Program and,
to evidence the indebtedness to be incurred thereby, has duly authorized the issuance of its bonds in
the principal amount of the Loan (the "Municipal Bonds "), which Municipal Bonds are to be issued
to and held by the Authority in accordance with this Loan Agreement; and
WHEREAS, simultaneously with the making of the Loan, the Authority is making a grant in
the amount of $31,950 to the Government Unit (the "Grant "), which Grant will also be used by the
Government Unit to fund its Local I/I Program; and
WHEREAS, the Authority may finance the Loan and the Grant from the proceeds of an issue
of its tax- exempt revenue bonds which proceeds are subject to certain limitations as to investment
and application;
NOW THEREFORE, the parties hereto agree as follows:
1. The Loan the Grant and the Municinal Bonds The Authority hereby agrees to make the
Loan and the Grant and the Government Unit hereby agrees to accept the Loan and the Grant and,
with respect to the Loan, to evidence its obligation to repay the Loan by issuing to the Authority the
Municipal Bonds in the principal amount of the Loan, and substantially in the form attached hereto
as Exhibit A. Neither the Loan nor the Municipal Bonds shall bear interest.
2. Representations and Warranties. The Government Unit represents and warrants as
follows: (a) it has duly adopted all necessary votes and resolutions and has taken all proceedings
required by law to enable it to enter into this Loan Agreement and issue its Municipal Bonds to the
Authority to evidence its obligation to pay the Loan; (b) the Municipal Bonds have been duly
authorized, executed and delivered by the Government Unit and constitute valid and binding
s- -3
obligations of the Government Unit, enforceable in accordance with their terms, except as such
enforceability may be limited by bankruptcy, insolvency, moratorium, reorganization or other laws
affecting creditors' rights heretofore or hereafter enacted and general equity principles; (c) the
Municipal Bonds constitute general obligations of the Government Unit to which its full faith and
credit is pledged; (d) all permits and approvals necessary to construct the project being financed by
the Grant and the Loan (the "Project"), given the current status ofthe Project, have been obtained and
remain in full force and effect; and (e) no litigation before or by any court, public board or body is
pending or threatened against the Government Unit seeking to restrain or enjoin the issuance of the
Municipal Bonds or the construction of the Project.
3. Covenants. The Government Unit agrees that until the Loan shall be paid in full, and the
proceeds of the Loan and the Grant, together with the earnings thereon, shall be expended in full, it
shall perform the following covenants: (a) it shall make the payments with respect to the principal of
the Municipal Bonds in five equal annual installments, all at the time and in the amounts set forth in
the Municipal Bonds; (b) it shall notify the Authority in writing, from time to time, of the name of
the official of the Government Unit to whom invoices for the payment of principal should be
addressed if different from the address set forth in paragraph 8; and (c) it shall famish the Authority
annually such information regarding the Government Unit's Local I/I Program and the
implementation thereof, including project status and expenditure reports and evidence of compliance
with any applicable permits and any other financial or project information as the Authority may
reasonably request.
4. Opinion of Bond Counsel Attached hereto as Exhibit B is an opinion of bond counsel to
the Government Unit to the effect that (i) the Municipal Bonds have been duly authorized, executed
and delivered by the Government Unit and constitute valid and binding general obligations of the
Government Unit, enforceable in accordance with their terms, except as such enforceability may be
limited by bankruptcy, insolvency, and moratorium, reorganization or other laws affecting creditors'
rights heretofore or hereafter enacted and to general equity principles, and (ii) the Municipal Bonds
constitute general obligations to which the Government Units full faith and credit is pledged.
S. Application of Grant and Loan Moneys. (a) The Government Unit shall deposit the
proceeds of the Loan and the Grant (collectively, the "Proceeds ") in a single account (the "Account ")
separated from its other moneys. Such Account shall be invested with Massachusetts Municipal
Depository Trust or in such other manner as may be approved by the Authority from time to time in
the Authority's reasonable discretion. Earnings on the Account shall be retained in such Account.
The Government Unit shall arange for copies of all investment reports with respect to the Account
to be famished in timely fashion to the Authority.
(b) The Proceeds, together with the earnings thereon, shall be applied to the costs of the
Government Unit's Local 1/1 Program.
(c) The Government Unit acknowledges that the Authority has financed the Loan and the
Grant with the issue of the Authority's tax- exempt revenue bonds (the "Authority Bonds "). The
Government Unit agrees to take such steps as are reasonably requested by the Authority in order to
sa-V
preserve the tax- exempt status of the Authority Bonds including, but not limited to, the following: (i)
to pay to the Authority such amount, not exceeding the Government Unit's investment earnings on
the Proceeds, as may be required to satisfy the Authority's obligation to pay rebate to the United
States pursuant to Section 148 of the Internal Revenue Code of 1986, as amended (the "Code "); (ii)
to the extent feasible, to limit the investment of the Proceeds, together with any earnings thereon, to
such interest rate or to such investments as the Authority may specify from time to time in writing;
and (iii) to repay to the Authority the Proceeds upon its written request, together with any earrings
thereon, in exchange for other moneys which are not subject to investment restrictions or which are
subject to lesser restrictions.
(d) The Government Unit shall repay to the Authority the unexpended balance in any account
established pursuant to Section 5(a) hereof on or before November 18, 2016 or thereafter shall invest
such unexpended balance in accordance with the directions of the Authority in order to assure
compliance with the applicable provisions of the Code. -
6. PMpavment of Loan. The Authority shall have the right to cancel all or any part of its
obligations hereunder and the Government Unit shall be obligated to repay all of the Proceeds
previously disbursed to it which remain unexpended, together with any earnings on the Proceeds,
upon the Authority's request if: (a) any representation made bythe Government Unit to the Authority
in connection with its application for Authority assistance shall be incorrect or incomplete in any
material respect; or (b) the Government Unit is in (i) default of any of its obligations hereunder to
make payment on the Municipal Bonds as and when the same shall become due and payable, or (ii)
in default of any other covenant or agreement on its part contained herein, and such default shall
continue for thirty (30) days after written notice from the Authority specifying the default and
requesting that the same be remedied.
If the Authority demands repayment of the Proceeds and the earnings thereon pursuant to
Section 6(a) or if repayment is made pursuant to Section 5(d), the moneys returned to the Authority
shall be attributed first to the Proceeds. Forty -five percent of the Proceeds shall be treated as a return
of the Grant. Fifty -five percent of the Proceeds and any earnings on the Proceeds shall be applied to a
prepayment of the Loan. If the Authority demands repayment of the Proceeds and the earnings
thereon pursuant to Section 6(b), the moneys returned to the Authority shall be attributed first to
earnings on the Proceeds and then to a return of the Grant. Any Proceeds after such allocation shall
be applied to a prepayment of the Municipal Bonds.
In addition to the foregoing provisions, the Government Unit may prepay the Loan upon
thirty (30) days written notice to the Authority. Except as expresslyprovided herein, all prepayments
shall be without penalty.
The Government Unit shall remain liable after any prepayment for the unpaid principal on the
Municipal Bonds. Any prepayment shall be applied to the installments of principal due in inverse
chronological order.
sus
7. Tax Covenants. The Government Unit shall not take, or permit to betaken, withmspect to
the Loan or the Project, any action or actions that would cause any of the Authority's Bonds to be an
"arbitrage bond" within the meaning of Section 148 of the Code or a "private activity bond" within
the meaning of Section 141(a) of the Code or that would cause any such bond to be "federally
guaranteed" within the meaning of Section 149(b) of the Code, or that would otherwise cause interest
on the Authority Bonds to become included in gross income of the recipient thereof for the purpose
of federal income taxation.
8. Any notices to be delivered under this Loan Agreement shall be effective upon receipt and
shall be given by certified mail, return receipt requested to:
As to the Authority:
Matthew R. Horan, Treasurer
Massachusetts Water Resources Authority
100 First Avenue, Charlestown Navy Yard
Boston, MA 02129
As to the Government Unit:
Town of Reading, Massachusetts
Town Hall
16 Lowell Street
Reading, MA 01867
ATTN: Robert W. LeLacheur, Jr., Town Manager
9. Severability. If any provisions of this Loan Agreement shall for any reasonto be held to be
invalid or unenforceable, the invalidity or =enforceability of such provision shall not affect any of
the remaining provisions of this Loan Agreement and this Loan Agreement shall be construed and
enforced as if such invalid or unenforceable provision had not been contained herein.
IO.Counteroarts This Loan Agreement maybe executed in one or more counterparts, any of
which shall be regarded for all purposes as an original and all of which constitute but one and the
same instrument. Each party agrees that it will execute any and all documents or other instruments,
and take such other actions as may be necessary to give effect to the terms of this Loan Agreement.
11. No Waiver. No waiver by either party of any term or conditions of this Loan Agreement
shall be deemed or construed m a waiver of any other terms or conditions, nor shall a waiver of any
breach be deemed to constitute a waiver of any subsequent breach, whether of the same or of a
different section, subsection, paragraph, clause, phrase, or other provision of this Loan Agreement.
12, Integration, This Loan Agreement merges and supersedes all prior negotiations,
representations, and agreements between the parties hereto relating to the subject matter hereof and
constitutes the entire agreement between parties hereto in respect hereof.
-5'�C,
IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year
first above written.
(SEAL) MASSACHUSETTS WATER RESOURCES AUTHORITY
Attest:
By:
Bonnie Hale Matthew R. Horan, Treasurer
Assistant Secretary
(SEAL) TOWN OF READING, MASSACHUSETTS
Attest:
By:
Laura A. Gemme Robert W. LeLacheur, Jr, Town Manager
Town Clerk
Telephone: (617) 242 -60110
Fax: (617) 7884899
TTY: (617) 788 -4971
RE: MWRA Phase 9 1/1 Local Financial Assistance Program —November 2015 Funding Distribution
Dear Mr. Zambouras:
Please find enclosed six (6) original MWRA I/I Local Financial Assistance and Loan Agreements for signature.
These agreements detail the terms and conditions associated with the MWRA's Phase 9 I/I Local Financial
Assistance Program for Town of Reading Project No. WRA- P9 -28 -3 -930. This approved funding distribution
involves 3 projects: Internal TV Inspection of Approximately 5,000 I:f. of Sewer; Design & Contract Document
Preparation for Recommended Sewer Rehabilitations; Inflow Elimination at Various Locations Using Town's
Annual On -Call Contractor.
Once the above agreements are approved and executed, the MWRA will provide the community with a total
financial assistance amount of $71,000 from the Town's Phase 8 allotment, of which $31,950 (forty-five percent of
the total award amount) shall be in the form of a grant and $39,050 (fifty -five percent of the total award amount)
shall be represented by the Loan Agreement. The award amount will be transferred to Massachusetts Municipal
Depository Trust Account No. 44257384. Funding distribution is planned for on or about November 19, 2015. To
achieve this distribution date, all agreements must be executed and returned to the Authority by November 9, 2015.
Please note that the Bond and Opinion of Bond Counsel must be dated and received by MWRA by November 16,
2015.
If you have any questions relating to this matter, please do not hesitate to contact me at (617) 788 -4349.
Very Tmly Yours,
M achhu'setts Water Resources Authority
,wJohn McLakghlin, Jr.
Project Manager— Community Support Program
Enclosures
cc: Nancy Heffernan, Town Treasurer, w /enclosures
Kimberly Kessler Bragg, Locke Lord LLP, w /enclosures
Robert Mosel, CDM Smith, Inc, w /enclosures S O
Carl Leone, MWRA Community Support Program
® PnnME On 100 %flecYCleE Pape,
MASSACHUSETTS WATER RESOURCES AUTHORITY
Charlestown Navy Yard
-
100 First Avenue, Building 39
°rn�uasss
Boston, MA 02129
Frederick A. Laskey
Executive Director
October 27, 2015
Mr. George J. Zamboums, P. E.
Town Engineer
Town of Reading
16 Lowell Street
Reading, MA 01867
Telephone: (617) 242 -60110
Fax: (617) 7884899
TTY: (617) 788 -4971
RE: MWRA Phase 9 1/1 Local Financial Assistance Program —November 2015 Funding Distribution
Dear Mr. Zambouras:
Please find enclosed six (6) original MWRA I/I Local Financial Assistance and Loan Agreements for signature.
These agreements detail the terms and conditions associated with the MWRA's Phase 9 I/I Local Financial
Assistance Program for Town of Reading Project No. WRA- P9 -28 -3 -930. This approved funding distribution
involves 3 projects: Internal TV Inspection of Approximately 5,000 I:f. of Sewer; Design & Contract Document
Preparation for Recommended Sewer Rehabilitations; Inflow Elimination at Various Locations Using Town's
Annual On -Call Contractor.
Once the above agreements are approved and executed, the MWRA will provide the community with a total
financial assistance amount of $71,000 from the Town's Phase 8 allotment, of which $31,950 (forty-five percent of
the total award amount) shall be in the form of a grant and $39,050 (fifty -five percent of the total award amount)
shall be represented by the Loan Agreement. The award amount will be transferred to Massachusetts Municipal
Depository Trust Account No. 44257384. Funding distribution is planned for on or about November 19, 2015. To
achieve this distribution date, all agreements must be executed and returned to the Authority by November 9, 2015.
Please note that the Bond and Opinion of Bond Counsel must be dated and received by MWRA by November 16,
2015.
If you have any questions relating to this matter, please do not hesitate to contact me at (617) 788 -4349.
Very Tmly Yours,
M achhu'setts Water Resources Authority
,wJohn McLakghlin, Jr.
Project Manager— Community Support Program
Enclosures
cc: Nancy Heffernan, Town Treasurer, w /enclosures
Kimberly Kessler Bragg, Locke Lord LLP, w /enclosures
Robert Mosel, CDM Smith, Inc, w /enclosures S O
Carl Leone, MWRA Community Support Program
® PnnME On 100 %flecYCleE Pape,
FINANCIAL ASSISTANCE AGREEMENT
BY AND BETWEEN
THE AUTHORITY
AND
TOWN OF READING, MASSACHUSETTS
This Financial Assistance Agreement is made by and between the Massachusetts Water Resources
Authority, a body politic and corporate and public instrumentality, existing under Chapter 372 ofthe
Acts of 1984, with its principal place of business at 100 First Avenue Charlestown, MA 02129,
( "Authority" or "MWRA ") and the Town of Reading, MA, a municipal corporation duly organized
and existing under the laws of the Commonwealth of Massachusetts, with its principal place of
business at Town Hall, 16 Lowell Street, Reading, MA 01867 ( "Awardee ") (collectively, "Parties ");
WHEREAS, on August 19, 1992 the Authority Board of Directors voted to approve a program
whereby the Authority was permitted to offer financial assistance to certain local communities
committed to infiltration and inflow reduction or sewer system rehabilitation; and
WHEREAS, the Awardee intends to conduct, or is conducting, an infiltration/inflow ("M") reduction
or sewer system rehabilitation project ( "Project "); and
WHEREAS, the Awardee filed a Financial Assistance Application in which it furnished information
about the Project to the Authority; and
WHEREAS, the MWRA will provide financial assistance to the Awardee for its Project under
certain terms and conditions, hereinafter provided.
NOW THEREFORE, in consideration of the foregoing and the promises contained herein, the
Parties agree that the Authority will provide and the Awardee will accept financial assistance under
the following terms and conditions:
SCOPE OF SERVICES.
The Awardee has entered into or will enter into, within ninety (90) days of the execution of
this Agreement, a contract with a consultant or contractor for sewer rehabilitation and/or I/I reduction
services, in accordance with the Awardee's competitive procurement practice, and the scope of such
work is listed in Attachment A.
- �q
IL FINANCIAL ASSISTANCE.
A. The Authority shall provide financial assistance ( "Award ") to the Awardee in the form of
both a grant and a loan. The total amount of the Award shall be $71 M, of which $31 950 shall be
in the form of a grant ( "Grant ") and $39 050 shall be in the form of an interest -free loan ( "Loan ").
B. The Loan shall be governed by the attached Loan Agreement, which is incorporated herein by
reference as Attachment D.
C. Upon execution of the Loan Agreement, the Authority shall initiate an electronic transfer for
the Total Award through the Automated Clearing House (ACH) having a pay date three business
days after the execution date, including both the grant and the loan, to the following designated
account of the Awardee:
MMDT Account No. 44257384 Federal Tax ID No. 04- 600 -1277
D. The Authority shall not be obligated to provide additional financial assistance above the
Award amount regardless of additional Project costs which may be incurred by the Awardee.
E. In the event that the Project is not initiated as outlined in the Project Schedule, the Awardee
shall return the entire Grant to the Authority within ninety (90) days.
M. EFFECTIVE DATE OF AGREEMENT.
This agreement will not become effective until the Loan Agreement is fully executed.
IV. TERM.
The term of this Agreement shall begin upon the date of execution of this Agreement,
including the execution of the Loan Agreement, and shall be in effect until the Awardee fully repays
the Loan to the Authority in accordance with the terms of the Loan Agreement. As evidence that the
final payment has been made, the Authority will send a letter to the Awwdee indicating that the Loan
has been discharged.
V. PROJECT SCHEDULE.
Implementation of the Project must begin within ninety (90) calendar days of execution of the
Agreement, including the Loan Agreement, or all grant funds must be returned to the Authority . The
Project must comply with the Project Schedule listed in Attachment B.
It is the obligation of the Awardee to obtain all licenses, permits, easements or any other
approvals necessary to begin and successfully complete the Project.
-��O
VI. EXPENDITURE VERIFICATION REOUIREMENTS.
A. Throughout the completion of the Project Scope of Services, the Awardee shall submit
progress reports to the Authority, on forms provided by the Authority, which outline the overall
progress of the Project, the progress of key Project tasks, and the total Project cost expended to date.
The frequency and schedule for progress reporting is outlined within the 1/1 Local Financial
Assistance Program Guidelines for Sewer Projects. Progress reports shall be submitted to:
Massachusetts Water Resources Authority
Charlestown Navy Yard
100 First Avenue
Boston, MA 02129
Attn: Community Support Program
B. The Awardee shall append to each progress report information which documents eligible
Project costs, including, but not limited to, consultant and/or contractor invoices; awardee labor,
equipment, materials and other costs; and ancillary expenses. Time sheets and work summaries
documenting any requests for force account work reimbursement must also be provided.
C. The Awardee shall exercise its best efforts to accomplish the Project set forth in the Scope of
Services within the Award Amount established. In the event that an increase or decrease in the total
Project cost is anticipated, or in fact occurs, the Awardee shall immediately notify the Authority in
writing, and shall submit a status report including reasons for changes in Project cost, work
completed to date, total dollars expended to date, and an estimate ofthe cost required to complete the
Project.
VII. PROJECT INSPECTION.
The Awardee shall make the Project site and all Project records available to the Authority
staff for review during the course of the Project. Authority staff may periodically monitor the
progress of work to insure that the Project is: (1) proceeding substantially as defined in the Scope of
Services; (2) proceeding substantially within the Project Schedule; and (3) proceeding in a manner
which will substantially produce the quantitative I/I reduction result which the Awardee estimated
would be achieved in the Financial Assistance Application.
VIII. PROJECT CLOSEOUT PROVISIONS.
A. Upon completion of the Project, the Awardee shall notify the Authority that the Project is
complete and shall certify, on a form provided by the Authority, that all work included in the Scope
of Services has been completed and performed in accordance with this Agreement. The Awardee
shall submit to the Authority a Project closeout package which shall include a summary of all Project
expenditures and the final Project cost.
B. If the final Project cost meets or exceeds the Award, no revision to the Grant shall be made
during Project closeout.
S�/
C. If the final Project cost is less than the Award, a revision to the Grant shall be made during
Project closeout. The difference between the Award and the final Project closeout cost will be
calculated and defined as the Project "Shortage Amount ". The existence of a Project Shortage
Amount will not affect the Loan repayment amount or schedule.
D. In the event that a Project Shortage Amount exists, the Awardee agrees to repay forty -five
percent (45 %) of such Project Shortage Amount to the Authority. The Authority will send the
Awardee a separate invoice for payment of the Project Shortage Amount forty -five (45) days prior to
the next loan repayment date.
IX. PROJECT AUDIT PROVISIONS.
A. The Awardee, its engineers, and its contractors shall maintain books, records, and other
documents that pertain to and involve transactions related to this Agreement in accordance with
generally accepted accounting principals. The Awardee, its engineers, and its contractors shall also
maintain the financial information and data used by the engineers and contractors in the preparation
or support of all invoices and progress reports. The Authority and any other duly authorized person,
shall have access to such books, records, documents, and other evidence for inspection, audit, and
copying during normal business hours, upon ten (10) days notice and at the Authority's expense. The
Awardee, its engineers, and its contractors shall provide proper facilities for such access and
inspection. All documents shall be kept for at least seven (7) years after either the final payment to
the engineer or contractor or after the closeout of the Project, whichever is later.
B. The Awardee agrees to include the wording of Section IX A, above, in all contracts and
subcontracts hereafter awarded to third party contractors, vendors and service providers related to
this Agreement.
C. Audits conducted by the Authority, or its duly authorized representatives, shall be in
accordance with generally accepted government auditing standards and established procedures and
guidelines of the Authority. Such audits shall be conducted at the expense of the Authority upon ten
(10) days notice to the Awardee.
D. The Awardee agrees to provide the Authority with a copy of the Awardee's annual audited
financial statements within a reasonable time after the issuance thereof, together with a certificate of
the Awardee stating that the Awardee is in compliance with its obligations under this agreement.
X. INTERACTION WITH OTHER PROGRAMS OF ASSISTANCE.
The Awardee certifies that it has not and will not receive financial assistance under the State
Revolving Fund (SRF) or any other state, federal, or other program of funding assistance for any
Project costs for which financial assistance has been provided by the MWRA In Local Financial
Assistance Program.
_5,�7 A z
XI. AUTHORITY TO EXECUTE AGREEMENT.
Prior to the execution of this Agreement, the Awardee shall take all steps necessary to
authorize it to properly execute this Agreement and such authorization shall be documented by
Awardee's execution of Attachment C, Authority to Execute Agreement.
XII. GOVERNING LAW.
This Agreement shall be governed by and construed and enforced in accordance with the laws
of the Commonwealth of Massachusetts.
X111. COMPLIANCE WITH LOCAL LAWS.
The Awardee shall comply with all applicable laws, ordinances, and codes of the state and
local governments, and shall commit no trespass on any public or private property in performing any
of the work embraced by this Agreement.
XIV. INVALIDITY OF PARTICULAR PROVISIONS.
If any provision of this Agreement shall to any extent be held invalid or unenforceable, the
remainder of this Agreement shall not be deemed affected thereby.
XV. CONTRACTING /SUBCONTRACTING.
The Awardee shall have no capacity to involve the Authority in any contract nor to incur any
liability on the part of the Authority.
XVI. CHANGES TO SCOPE OF SERVICES.
The Authority and the Awardee may, during the course of the project, mutually agree to
revisions in the Scope of Services or Project Schedule. Such changes shall be incorporated into this
Agreement by written amendment.
XVII. PROVISION OF CONTRACTS.
The Awardee agrees to submit to the Authority an executed copy of each contract for
engineering services or construction relevant to the Scope of Services.
XVIII. EQUAL EMPLOYMENT OPPORTUNITY.
The Awardee shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex, age, handicap status or national origin. The Awardee, its
engineer(s), and its contractor(s) shall comply with all applicable laws and regulations pertaining to
nondiscrimination, equal opportunity and affimrative action, including without limitation executive
�� 3
orders and rules and regulations of federal and state agencies of competent jurisdiction. The
Awardee shall make positive efforts to achieve a goal of 7.18 percent participation of Minority-
owned Business Enterprise(s) and 5.77 percent participation of Woman -owned Business
Enterprise(s) within Professional Services contracts which are funded through financial assistance
under this Agreement. For Non - Professional Services category work, the Awardce should make
positive efforts to achieve a goal of 5.61 percent participation of Minority-owned Business
Enterprise(s) and a goal of 4.88 percent participation of Woman -owned Business Enterprise(s)
within project contracts.
For Construction, the Awardee shall require all construction contractors and subcontractors to make
positive efforts to achieve: (1) a minority employee work force hour goal of 10.00 percent, (2) a
woman employee work force hour goal of 6.90 percent, (3) a goal of 7.24 percent participation of
Minority-owned Business Enterprise(s), and (4) a goal of 3.60 percent participation of Woman -
owned Business Enterprise(s) within the project contracts.
XIX. INDEMNIFICATION.
The Awardee, at its expense, shall defend and shall indemnify and hold harmless the
Authority, its members, officers and employees, from and against any and all claims, causes of
action, suits, losses, damages and expenses, including attorneys' fees, arising out of or resulting from
any acts, errors or omissions or breach of contractual duties by the Awardee and anyone employed by
it (including Contractors, Subcontractors and /or Consultants and their employees) in performance of
this Agreement. Such obligation shall not be construed to negate or abridge any other obligation of
indemnification running to the Authority which would otherwise exist.
XX. MEMBERS EMPLOYEES NOT LIABLE.
No member or employee of the Authority shall be charged personally or held contractually
liable by or to the Awwdee under any term or provision of this Agreement or because of any breach
thereof or because of its execution or attempted execution.
XXI. INTEREST OF AWARDER
The Awardee covenants that its Contractors, Subcontractors and/or Consultants presently
have no interest and shall not acquire any interest, direct or indirect, in the property to which this
Agreement pertains or any parcels therein or any other interest which would conflict in any manner
or degree with the performance of its services hereunder. The Awardee further covenants that no
person having any such interest shall be employed in the performance of this Agreement.
XXIL INTFREST OF FMPLOYEES; M.G.L.C. 268A,
Neither Awardee, nor its Contractors, Subcontractors and /or Consultants shall, during the
term ofthis Agreement, hire or employ on either a full -time or part-time basis any person or persons
so long as such person shall be employed by the Authority.
JCVN
The Awardee acknowledges that the Authority is a state agency for the purposes of Chapter
268A of the Massachusetts General Laws (the Massachusetts Conflict of Interest statute). The
Awardee agrees to take actions and to forbear from taking actions, as circumstances require, so as to
be in compliance at all times with said statute.
XXIII. ASSIGNABILITY.
The Awardee shall not assign any interest, in whole or in part, in this Agreement and shall
not transfer any interest in the same, whether by assignment or novation, without the prior written
approval of the Authority.
XXIV. PAYMENT NOT A WAIVER.
The Authority's payment to Awardee under this Agreement or its review, approval or
acceptance of any actions by Awardee under this Agreement shall not operate as a waiver of any
rights under this Agreement and the Awardee shall remain liable to the Authority for all damages
incurred by the Awardee's failure to perform in accordance with the terms and conditions of this
Agreement.
The rights and remedies of the Authority provided for under this Agreement are in addition to
any other rights or remedies provided by law. The Authority may assert a right to recover damages
by any appropriate means, including but not limited to set -off, suit, withholding, recoupment, or
counter -claim either during or after performance of this Agreement.
XXV, TERMINATION OF THE AGREEMENT FOR CAUSE.
If, through any cause, the Awardee shall fail to fulfill in a timely and proper manner its
obligations under this Agreement (including performance of the Scope of Services and maintenance
of the Project Schedule); or if it is determined that there is probable cause to believe that the Award
was obtained on the basis of fraud, deceit, or illegality; or if the Awardee has failed to comply with
the terms and conditions of this Agreement; the Authority shall hereupon have the right to terminate
this Agreement by giving written notice to the Awardee of such termination and specifying the
effective date thereof.
The Awardee agrees that if this Agreement is terminated by the Authority, the Awardee shall
immediately repay to the Authority the full Grant which is identified in Section 11, above. The
Awardee also agrees that the Loan shall not be affected by such termination and that the separate
Loan Agreement shall remain in full effect.
Sail s
XXVI. ATTACHMENTS.
Attachments to this Agreement are incorporated herein and are as follows:
Attachment A Scope of Services
Attachment B Project Schedule
Attachment C Authority to Execute Agreement
Attachment D Loan Agreement
XXVII. PROJECT SPECIFIC ADDITIONAL TERMS AND CONDITIONS.
1. A copy of the executed Task Order No. 4 between CDM Smith and the Town for the
Collection System Design, Bidding & Oversight services to be provided must be submitted to
MWRA:
2. Two (2) copies of the Draft and Final Report or Technical Memorandum on the results and
analysis of the Internal TV Inspection of Sewers must be submitted to MWRA for review, comment
and approval.
3. One (1) copy of the Draft Contract Documents for all the sewer rehabilitation projects
prepared under this funding distribution must be submitted to MWRA prior to bidding for review
and comment.
4. Two (2) copies of the As -Bid Contract Documents for all the sewer rehabilitation projects
prepared under this funding distribution must be submitted to MWRA.
5. The Town must submit to MWRA, a copy of the Engineer's opinion of probable
construction cost at the completion of all the design phases.
6. The Town must submit to MWRA the on -call contractor invoicestpay estimates for all
Inflow Elimination work performed under this funding distribution.
7. The Town will be responsible for informing MWRA of the construction schedule for the
Inflow Elimination work so that field visits can be planned by MWRA staff.
8. A copy of the As -Built Quantity Tables/ Record Drawings for the Inflow Elimination work
must be submitted to MWRA upon completion.
S',,/ (a
IN WITNESS WHEREOF, the parties have executed this Agreement this day of
, 2015.
MASSACHUSETTS WATER RESOURCES AUTHORITY
FW
Matthew R. Horan,
AWARDEE: Town of Reading, Massachusetts
1N
Print Name: Robert W. LeLacheur, Jr.
Print Title: Town Manager
siy /7
MWRA I/I LOCAL FINANCIAL ASSISTANCE PROGRAM - PHASE 9
ATTACHMENT A
FINANCIAL ASSISTANCE AGREEMENT
PROJECT NO. WRA- P9 -28 -3 -930
TOWN OF READING
INTERNAL TV INSPECTION OF APPROXIMATELY 5,000 LF OF SEWER; DESIGN &
CONTRACT DOCUMENT PREPARATION FOR RECOMMENDED SEWER
REHABILITATIONS; INFLOW ELIMINATION AT VARIOUS LOCATIONS USING TOWN'S
ANNUAL ON -CALL CONTRACTOR
SCOPE OF SERVICES
This project continues the Town of Reading's Infiltration/Inflow (I/,) identification and elimination program.
The proposed work is primarily based on the recommendations from the August 2010 & November 2012
"Infiltration & Inflow Investigations" Report
The internal TV inspection of the approximately 5,000 if of sewer includes those sewers which were not
inspected under the subject reports. These sewers are located in the following streets: Scotland Rd (2,300 If);
Sigby Ave (320 to; Countryside Lane (215 If); Louganis Drive (204 If); Indian Tree Lane (587 If); Curtis St
(461 If); Sturges Rd (1,052 If).
The design & preparation of Contract Documents for the recommended sewer rehabilitations primarily
involves the cured -in -place pipelining (CIPPL) of approximately 24,500 If of sewer as shown in Table 3 ofthe
April 2, 2015 Memorandum from CDM Smith to the Town and Tables 6 -3 & 6 -4 of the November 2012
Report. The design will potentially include any of those Inflow sources not removed under this funding
distribution. See below for further details.
Also included under this funding distribution will be the engineering services to be provided during the
bidding & award of the sewer rehabilitation contract that will be utilizing the Town's Phase 9 Funding
Allotment.
in the August 2010 Report (Table 5.4) and November 2012 Report (Table 6 -2), there were various Inflow
sources identified. These Inflow sources consisted of 19 manhole frame seals, 4 catch basins, 3 roof leaders, l
sump pump, 2 driveway drains, 1 yard drain & I floor drain. Under this funding distribution, the Town's
annual on -call Contractor will be removing as many of these sources within the designated amount of
$53,000. The elimination of the remaining Inflow sources will be included in the design work previously
stated.
PROJECT COST SUMMARY
Task Estimated Cost
Intemal TV Inspection $ 18,500
Design, Preparing of Contract Documents & Bidding $ 149,500
Elimination of Inflow Sources $ 53,000
Total Estimated Coat 221.00
10
MWRA UI LOCAL FINANCIAL ASSISTANCE PROGRAM - PHASE 9
ATTACHMENT A
FINANCIAL ASSISTANCE AGREEMENT
PROJECT NO. WRA- P9 -28 -3 -930
TOWN OF READING
INTERNAL TV INSPECTION OF APPROXIMATELY 5,000 LF OF SEWER; DESIGN
& CONTRACT DOCUMENT PREPARATION FOR RECOMMENDED SEWER
REHABILITATIONS; INFLOW ELIMINATION AT VARIOUS LOCATIONS USING
TOWN'S ANNUAL ON -CALL CONTRACTOR
PROJECT SCHEDULE
Item Start Date
Internal TV Inspections November 2015
Design, Preparing of Contract November 2015
Documents & Bidding
Elimination of Inflow Sources November 2015
Completion Date
December 2015
February 2016
May 2016
it jz �q
I/1 LOCAL FINANCIAL ASSISTANCE PROGRAM - PHASE
ATTACHMENT C
FINANCIAL ASSISTANCE AGREEMENT
PROJECT NO.: WRA- P9 -28 -3 -930
TOWN OF READING
AUTHORITY TO EXECUTE AGREEMENT
1 hereby certify that the (name of governing body) Board of Selectman of the (City,
Town, or Commission) Town of Reading (hereinafter referred to as the
"Awardee "), at a meeting noticed and conducted in accordance with all applicable legal requirements, duly
voted, at a meeting of the governing body held on the day of _..._,2015
and duly recorded in my office, to authorize (title official) Town Manager to
act on behalf of the Awardee, as its agent, in executing agreements and performing any or all other actions
necessary to secure for the Awardee financial assistance in the form of grants and interest -free loans for the
planning, design, or construction of infiltration/inflow reduction and/or sewer system rehabilitation projects as
may be made available to the Awardee from the Massachusetts Water Resources Authority.
I hereby certify that (name of official) Robert W LeLacheur, Jr. is the present incumbent of
the position referenced above, and do hereby certify:
1, that said meeting noted above was duly convened and held in all respects in accordancewith law and to the
extent required by law, due and proper notice of such meeting was given; and a legal quorum was present
throughout the meeting, and a legally- sufficient number ofinembers of the governing body voted in the proper
manner and for the adoption of said authorization; that all other requirements and proceedings tinder the law
incident to the proper adoption or passage of said authorization, including publication, ifrequired, have been
duly fulfilled, carried out, and otherwise observed; and that I am authorized to execute this certificate:
2. that if an impression of a seal has been affixed below, it constitutes the official seal of the Awardee and this
certification is hereby executed under such official seal; but if no seal has been affixed, the Applicant does not
have an official seal:
IN WITNESS WHEREOF, this day of > 2015
(Signature of Officer)
Laura A. Gemme
(Print Name of Officer)
Town Clerk
(Print Title)
12 ��Ci✓
MWRA Ifl LOCAL FINANCIAL ASSISTANCE PROGRAM - PHASE 9
ATTACHMENT D
FINANCIAL ASSISTANCE AGREEMENT
PROJECT NO. WRA- P9 -28 -3 -930
TOWN OF READING
INTERNAL TV INSPECTION OF APPROXIMATELY 5,000 LF OF SEWER; DESIGN
& CONTRACT DOCUMENT PREPARATION FOR RECOMMENDED SEWER
REHABILITATIONS; INFLOW ELIMINATION AT VARIOUS LOCATIONS USING
TOWN'S ANNUAL ON -CALL CONTRACTOR
LOAN AGREEMENT
13 5 '1211
LEGAL NOTICE
TOWN OF READING
To the Inhabitants of the Town
of Reading:
Notice is hereby given that a
public hearing will be held in
accordance with the
Massachusetts General Laws,
Chapter 369 of the Acts of
1982 on the issue of deter-
mining a residential factor in
assessing the percentage of
tax burden to be borne by
each class of property for
Fiscal Year 2016. The hearing
will be held on Tuesday,
November 3, 2015 at 7:30
p.m. in the Selectmen's'
Meeting Room, 16 Lowell
Street, Reading, MA. The fWe
classes of property involved
are residential, open space,
commercial, industrial and
personal property.
A copy of the proposed docu-
ment regarding this topic is
available in the Town
Manager's office, 16 Lowell
Street, Reading, MA, M -W-
Thurs from 7:30 a.m. - 5:30
p.m., Tues from 7:30 a.m;-
7:00 p.m. and is attached to
the hearing notice on the
website at
www.readingma.gov
All interested parties are invh-
ed to attend the hearing, or
may submit their comments in
writing or by email prior to
8:00 p.m. on November 9,
2015 to
town townmanaw j201199ding-M&
L5
By order of
Robert W. Lel-acheur, Jr.
Town Manager
10.20.15
Al
FY 2016 Classification
Information
November 3, 2015
Required Actions by BOS
• Selection of a Minimum Residential
Factor.
• Selection of a Discount for Open Space.
• Granting of a Residential Exemption.
• Granting of a Small Commercial
Exemption.
10/29/2015
SA L 1
Minimum Residential Factor
Reading has never adopted a split tax
rate.
Ima - dNr4Mm«
• (Tax Levy / Total Value) x 1000 = TR
• The anticipated tax rate is $62,514,360 /
$4,309,708,047 = 0.01451 x 1000 =
$14.51
• Single Tax Rate $14.51 est.
The average single family home value for FY 2016 is $499,500
The table below summaries the anticipated FY 2016 average tax bill amounts at
various shift intervals.
CB'
SHIFT
MRF
RES %
RES
TAX
RATE
EST 2016
BILL
TAX
SAVINGS
1
100
91.7487
$14.51
$7,248
1.1
99.1007
90.9235
$1438
$7,183
$65
1.2
981013
90.0984
$1424
$7,113
$135
13
97.3020
89.2733
$14.11
$7,048
$200
1.4
96.4026
88.4482
$1398
$6,983
$265
L5
95.5034
87.6230
$13.85
$6,918
$330
10/29/2015
,fib 3 2
Average single family tax bill history from 2003 to present.
FlenlYwr
Sintle PemaY
Avmee Vdun
Siotle
Fw
Pertel
31n41e
Femity AVd
Value
Reaieenud
Tex Rele
Ay Sink
Femity Tnz
&II
Pemmt
Lbww
2003
2,295,207,400
6,473
356,582
11.49
4,074
2004
2,532,435,800
6,470
391,412
12.23
4,787
17.50%
2005
2,722,599,400
6,483
419,960
12.57
5,279
10,28%
2006
2,912,273,100
6,490
448,772
12 08
5,421
2 6�
2007
2,994,759,900
6,487
661,656
12.07
5.572
2.]9°h
2008
2,913,909,900
6,490
452,066
12.6
5,696
2.23%
2009
2,882,]8],600
6,501
443,438
13.21
5,858
2.86 ^.
2010
2,816,270,800
6,505
632,939
13]5
5,953
1.62%
2011
2,880,796,500
6,508
462,655
13.8
6,109
2.62Y
2012
2,895,4]5,600
6,514
444,500
14.15
6,290
2.96%
20U
2,816,6]5,]00
6,516
432,300
14.94
6,459
2.66°h
2014
2,910,595,200
6,526
446,100
16.74
6,575
1]6Yo
2015
3,030,fi61,500
6,528
464,250
14.71
6,828
194%
2016
3,2fi6,065,400
6,539
499,500
14.51
7,248
6.ISYo
FlenlYwr
Sintle PemaY
Avmee Vdun
Siotle
Fw
Pertel
31n41e
Femity AVd
Value
Reaieenud
Tex Rele
Ay Sink
Femity Tnz
&II
Pemmt
Lbww
2003
2,295,207,400
6,473
356,582
11.49
4,074
2004
2,532,435,800
6,470
391,412
12.23
4,787
17.50%
2005
2,722,599,400
6,483
419,960
12.57
5,279
10,28%
2006
2,912,273,100
6,490
448,772
12 08
5,421
2 6�
2007
2,994,759,900
6,487
661,656
12.07
5.572
2.]9°h
2008
2,913,909,900
6,490
452,066
12.6
5,696
2.23%
2009
2,882,]8],600
6,501
443,438
13.21
5,858
2.86 ^.
2010
2,816,270,800
6,505
632,939
13]5
5,953
1.62%
2011
2,880,796,500
6,508
462,655
13.8
6,109
2.62Y
2012
2,895,4]5,600
6,514
444,500
14.15
6,290
2.96%
20U
2,816,6]5,]00
6,516
432,300
14.94
6,459
2.66°h
2014
2,910,595,200
6,526
446,100
16.74
6,575
1]6Yo
2015
3,030,fi61,500
6,528
464,250
14.71
6,828
194%
2016
3,2fi6,065,400
6,539
499,500
14.51
7,248
6.ISYo
FY 2016 TAX RATE NOTES Cont.
I'
2013 2014
Sales Activity 259 234
Days on Markel 54.5 41.85 ( -23%)
Avg Sate Price $492,362 $519,863( *5.59 %)
� e
10/29/2015
sb'1
The average commercial property valuation for FY 2016 is $1,493,100.
The table below summarizes the anticipated FY 2016 average commercial tax bill
amounts.
CIP
SHIFT
MRF
CIP %
CIP TAX
RATE
EST2016
BILL
TAX
INCREASE
1
100
8.2514
$14.51
$21,665
1.1
99 ,1007
9.0764
$15.96
$23,530
$2,165
1.2
98.2013
9.9016
517.41
$25,995
$4,330
1.3
97.3020
10.7267
$18.86
$28,160
$6,495
1.4
96.4026
11.5519
$20.31
530,325
$8,660
1.5
95.5033
12.377
$21.76
$32,460
$10,795
Commercial Properly Value Breakdown for FY 2016
81 properties < $500K 57 from$SOOK - SIM
32 from Slm to 2M 19 from 2M to IOM
6 Properties above $IOM
<500K 500K -1M 1M -2M 2M -10M >10M
10/29/2015
S6S 4
11
<500K 500K -1M 1M -2M 2M -10M >10M
10/29/2015
S6S 4
Average commercial tax bill history from 2003 to present.
Plpl
yy
1Mtl COemm41
Value
Camm.
P•rtW
mge
Commenial
V.W.
lY,
14R
Aunp
m
ra in Wff bl
Bill
ham•
CE anq
2003
156,623,500
175
$894,991
11 ,49
10,283
2004
155,560,000
176
$883,864
1223
10,810
5.12%
2005
186,339,900
178
$1,046,853
1157
13,159
21.73%
2006
219,005,200
179
$1,223,493
12.08
14,780
12.32%
2007
236,516,816
198
$1,194,529
12.07
14,418
-2.45%
2008
256,582,400
203
$1,263,953
12.6
15,926
10.46
2009
262,919,463
206
$1276,308
13.21
16,860
5.8]%
2010
270,816,033
205
$1,321,054
13.75
18,164
7 .74%
2011
319,506,376
204
$1,566,208
13.8
21,614
1899%
2012
320,481,055
205
$1,563,322
14.15
22,121
2.35%
2013
300,063,400
199
$1,507,900
1494
22,527
1.84%
2014
285,068,700
198
$1,439,700
14.76
21,221
.5.7%
2015
284,141,800
1%
$1,419,]00
14.71
21,325
.488%
2016
294,140,300
197
$1,493,100
14.51
21,665
1.59%
Discount for Open Space
• MGL C59, sec 2A defines class 2 open space as:' land which is not
otherwise classified and which is not taxable under provisions of
Chapters 61A or 61 B, or taxable under a permanent conservation
restriction, and which land is not held for the production of income
but is maintained in an open or natural condition and which
contributes significantly to the benefit and enjoyment of the public.°
An exemption of up to 25% could be adopted for property classified
as Class 2 Open Space.
• Reading has never adopted a discount for Class 2 Open Space.
10/29/2015
sb(
Residential Exemption
BOS may adopt a Residential Exemption for residential properties in
town that are owner occupied.
Amount up to 20% of the average assessed value of ALL residential
properties, including vacant land.
Adopting this would raise the residential tax rate to $17.51 from the
$14.51 est. This would apply to all residential properties before the
exemption which is estimated to be approx. $1,650 off for all owner
occupied residential properties. The est. break -even point is
$550,000 and a tax amount of $7,980.
74.4% of Single Family Values fall below the break even point.
Adopted by only 13 communities including Boston, Chelsea,
Cambridge & Waltham.
Since the shift is only in the res class, higher valued homes will pay
for the exemption to those homes of lower value.
Small Commercial Exemption
Up to 10% of prop value for commercial properties only. (No
industrial or personal property).
Total Property Value less than $1,000,000
Not more than 10 employees as certified by the Dept. of
Employment & Training.
One business in a building of several would qualify only if all other
businesses qualified.
Exemption goes to the real estate owner and not the business
owner.
Less than a dozen communities in the Commonwealth have adopted
this exemption.
10/29/2015
-5-d?
Neiahborina Communities I FY 2015
Community
R.%
Split
Shit
Avg.S.RTax
Bill
Tex Raft 51800
RES / CIP
Lynnfeld
87.20
Yes
1.16
58,021
14.49 / 17.28
No. Reading
87.30
No
Lit
$8,022
16.62
Stoneh am
88.90
Yes
1.58
$5,411
12.96 / 22.08
Wakefield
84.90
Yes
1.75
$5,608
13.48 / 27.22
Wilmington
76.40
Yes
1.75
$5,466
14.37 / 32.74
Wobum
69.90
Yes
1.75
$3,728
10.17 / 26.30
READING
91.4
No
1.0
1 $6,824
14.70
Only Reading has a CIP sector less than 10%.
Middlesex League I FY2015
Community
R.%
Split
Shit
Avg. S.F.
Tax Bill
Tex Rate /$1000
RES / CIP
Arlington
94.2
No
1.0
$7,306
13.55
Belmont
94.4
No
1.0
$10,938
12.90
Burlington
62.7
Yes
1.63
$4,768
11.35 / 29A0
Lexington
876
Yes
7
TI2,191
14.66 / 29.10
Melrose
94.1
Yes
1.42
$5,549
12.96 / 1890
Stoneham
88.9
Yes
1.58
$5,411
12.96 / 22.08
Wakefield
84.9
Yes
1 .75
55,608
1148 / 2722
Waterloo.
81.2
Yes
1.75
Res Ex
15.03 / 27.87
Wilmington
76.4
Yes
175
$5,466
14.37 / 32.74
Winchester
95.0
Yes
1.0
$10,588
12.14 1 11.40
Woburn
699
Yes
1.75
$3,T28
15.03 / 27.87
READING
91.4
No
1.0
$6,824
14.70
10/29/2015
SS
Largely Residential Comparable Communities
Fiscal Year 2015 Data
Community
R.%
Split
g
Tx
Tax Ram /SI000
RES / CIP
Arington
94.2
No
1 1.0
$7,306
13.55
Belnnnt
94.4
No
1.0
$10,938
12.90
Concord
91.0
No
1.0
$12,890
1419
Lincoln
96.5
Yes
1.30
514,367
14.15 / 18.60
Lynnfield
87.2
Yes
1.16
58,021
14.49 / 17.28
Melrose
94.1
Yes
1.42
$5,549
12.96 / 18.90
Milton
96.1
Yes
1.57
$7,880
13.94 / 22.40
Sudbury
193.6
Yes
1.38
$11,598
17.60 / 24.88
Wakefield
84.9
Yes
1 .75
$5,608
13.48 / 27.22
Winchester
95.0
Yes
1.0
$10,588
12.14 / 11.40
READING
914
No
1.0
$6,824
14]0
Reading had the third lowest average single family tax bill ofthose listed.
All communities except Wakefield and Milton had a 1.5 shift capacity.
10/29/2015
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10/29/2015
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10/29/2015
S6ty
Residential Factor Worksheet
Avg -Unit A,,1.d. Value
Residential
Factor
Property Tax Rate
Property Tax on Avg Unit
Avg -Unk Prop. Tax f / -xs. Prev FY
Pct. Tax Incase FY.FY
FY
Res.
C /I /P
Res.
C/I /P
Res.
C/I /P
Res.
C/I/P
Res.
C/I/P
<
2007
2008
2009
2010
2011
2032
$461,656
$452,066
$443,438
$432,939
$442,655
$444,500
$1,1K529
$1,263,953
$1,276,308
$1,321,054
$1,566,208
$1,563,322
$1,507,900
$1,439,]00
1
1
1
1
$12.07
$12.60
$12.07
$5,572
$14,418
-
$1,508
$934
$1,304
$3,449
$507
$407
- $1,307
$104
-
2.2%
2.8%
1.6%
26%
3.0%
2,7%
1.8%
3.9%
10.5%
$12.60
$5,6%
$15,926
$124
$33.21
$13.21
$5,858
$16,860
$18,164
$162
$95
$156
$181
$169
$117
$254
5.9%
7.7%
19.0%
2.3%
1.8%
-5.8%
0.5%
$13.75
$13]5
$5,953
1
$13.80
$13.80
$6,109
$6,290
$21,614
$22,121
$22,528
$21,221
1
$14.15
$14.15
2013
$432,300
1
$14.94
$14.94
$,459
2014
$416,100
1
$14.74
$14.74
$6,576
2015
$464,250
$1,449,]00
1
$14.]1
$14.71
$6,829
$21,325
v
ra
W
p
Kw
2016
$499,518
$1A93,108
1
$14.511
$14.511
$7,2481
$21,665
$419
$354
$2&1
$219
$340
6.1%
1.6%
2016
2016
2016
$499,518
$1,493,108
1.3
$14.11
1 .96
- A
$18.86
$7,183
$7,113
$],048
$6,983
$23,830
$25,995
$28,160
$30,325
$2,505
5.2%
lIJ%
[. $4,6]0
$6,835
$9,000
4.2%
-
3.2%
2.3%
21.9%
32.1%
42.2%
2016
$49,538
$1,493,108
1.4
$33.98
$20.31
$154
2016
$499,518
$1,493,108
1.5
$13.85
$21.76
$6,918
$32,490
, $89
$11,165
1.3%
52.4%
Pct An Unit
Tax Increase 200] -2015
22.6%
47.9%
10/29/20152:31 PM J 1 I
Residential Factor Worksheet
3��Z
Avg -Unit Assessd. Value
Residential
Factor
Property
Tax Rate
Property Tax on Avg Unit
Avg -Unit Prop. Tax f / -vs. Prev FY
FY
Res.
C/I /P
Res.
C /I /P
Res.
C /I /P
Res.
C /I /P
'
2013
2014
2015
$432,300
$446,100
$464,250
$1,507,900
$1,439,700
1
I
1
$14.94
$14.94
$6,458,562
$6,5]5,514
$6,829,118
$22,528,026
$21,221,178
-- _
$116,952
$253,604
--
- $1,306,848
$103,909
$14.74
$14.]4
$14.71
$1,449,700
$14.71
$21,325,087
0
i-i
p
0
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
$499,500
$1,493,100
1
1.05
11
1.15
1.2
1.25
1.3
$1451
$14.44
$14.38
$14.31
$14.24
$14.18
$14.11
$14.51
$15.23
$15.96
$16.68
$7,247,745
$7,212,780
$7,182,810
$7,147,845
$21,664,881
$22,739,913
$23,829,876
$24,904,908
$25,994,871
$27,069,903
$28,159,86fi
$30,324,861
$32,489,856
$0
$0
$0
$418,628
$383,663
$353,693
$318,728
$283,763
$253,793
$218,828
$153,893
$88,958
- $6,829,118
- $6,829,118
$339,794
$1,414,826
$2,504,789
$3,579,821
$4,669,784
$5,74,816
$6,834,779
$8,999,774
$11,164,769
$499,500
$1,493,100
$499,500
$1,493,100
$499,500
$1,493,100
$499,500
$1,493,100
$17.41
$7,122,SW
$7,082,910
$499,500
$1,493,100
$18.13
$499,500
$1,493,100
$18.86
$20.31
$7,047,945
$6,983,010
$499,500
$1,493,100
1.4
1.5
$13.98
$1345
$499,500
$1,493,100
$21.76
$6,918,075
$0
_. $0
$0
1.6
1.7
- $21,325,087
- $21,325,087
__..
.._-
1.8
- $6,829,118
- $21,325,087
3��Z
THE ESTIMATES BELOW ARE BASED ON A SHIFTED TAX RATE AND 10% SMALL COMM ERSIAL EXEMPTION
It only applies to properties less than $1,000,000
single tax rate
20%shlft
di0@
20% shift
single rate
30g shift
$
<SUOK
[Location
2016Value
14.51
15.96
30%
17.41
dB9 @20%
18.86
diH @30%
$
21 High Street
$273,100
$3,963
54,3$9
$3%
$4,755
$792
$5,151
$1,188
$674,800
531 Main Street
$411,700
$5,974
$6,571
$597
$7,168
$111%
$7.70
$1,791
SOOK -1.OM
117 Main Street
$674,800
$9,791
$10.770
$978
$11,748
$1,957
$12,727
$2,935
285 Main Street
$659,100
$9,564
$10,519
$956
$11,475
$1,911
$12,431
$2,867
$21, 961
39 Lincoln Street
$566,400
$8,218
$9,040
$821
$9,861
$11643
$10,682
$2,464
lM -2M
126 Main Street
$1,125,000
$16,324
$17,955
$1,631
$19,586
$3,263
$21,218
$4,894
83 Main Street
$1,363.200
$19,780
$21,757
$1,977
$23,733
$3,953
$25,710
$5,930
$101,541
110 Main Street
$1,931,200
$28,022
$30,822
$2,800
$33,622
$5,600
$36,422
$8,401
2M -10M
88 Wagner, Brook Road
$3,212,200
$46,609
$51,20
$4,658
$55,924
$9,315
$0,582
$13,973
275 Salem Street
$6,303,000
$91,457
510%5%
$9,139
$303,735
$18,279
$118,875
$27,418
>lom
ED Walkers Brook Road
$22,345,400
$324,232
$356,633
$32,401
$389,033
$64,802
$421,434
$97,202
50 Walkers Brook Road
$24,612,100
$357,122
$392,809
$35,688
$428,497
$71,375
$464,184
$107,063
THE ESTIMATES BELOW ARE BASED ON A SHIFTED TAX RATE AND 10% SMALL COMM ERSIAL EXEMPTION
It only applies to properties less than $1,000,000
EFFECT OF SMALL COMMERCIAL EXEMPTION ON PROPERTIES OVER $1 MILLION
no shift 10%
14.65
<5001( Location
2016Value
single rate
ex
$
save
21 High Street
$273,100
$3,962.68
$
3,600.82
$361.86
531 Main Street
$411,700
$5,973.77
$
5,428.26
$545.50
$270
2M -SDM 88 Walkers Brook Road
$3,212,200
$46,609
$
Som
500K -1.OM 117 Main Street
$674,800
$9,791.35
$
8,89714
58 514.11
285 Main Street
$659,100
$9.563.54
$
8,6 90.23
$873.31
39 Lincoln Street
$56%400
$8,218.46
$
7,467.%
$750.48
EFFECT OF SMALL COMMERCIAL EXEMPTION ON PROPERTIES OVER $1 MILLION
shift 10%
shift 20%
14.65
1M -2M 126 Main Street
$1,125,000
$16,324
$
16,481
$158
83 Main Street
$1,363,200
$19,780
$
19,971
$191
110 Main Street
$1,931,200
$28,022
$
28,292
$270
2M -SDM 88 Walkers Brook Road
$3,212,200
$46,609
$
47,059
$40
275 Salem Street
$6.303,000
$91.457
$
92,339
$882
>10M 0 Walkers Brook Road
$22,345,400
$324,232
$
327,360
$3,128
SO Walkers Brook Road
$24,612,100
$357,122
$
30,562
$3,446
shift 10%
shift 20%
16.11
tax with ex save
17.58
tax with ex
save
$4,399.64
$ 3,959.0
$3.00
$4,801.10
$4,320.99
- $358.31
$6,632.49
$ 5,969.24
$4.53
$7,237.69
$6,513.92
- $540.15
$ -
$0.00
$0.00
$0.00
$10,871.03
$ 9,783.93
$7.42
$11,862.98
$10,67619
- $885.34
$10,618.10
$ 9,55629
$7.25
$11,586.98
$10,428.28
- $864.74
$9,124.70
5 8,212.23
$6.23
$9,957.31
$8, 961.58
- $743.12
16.11
17.58
$18,124
$1,800
$19,778
$3,454
$21, 961
$2,181
$23,965
$4,185
$31,112
$3,D90
$33,950
$5,929
$0
$0
$0
$0
$0
$0
$51,749
$51140
$56,470
$9.861
$101,541
$10,085
$110,807
$19,350
$0
$0
$0
$359,984
$35,753
$392,832
$68,600
$3 96,501
$39,379
$432,681
575.559
SL 13
Q% shift
50% shift
20.31
diff @ 40%
21.76
diff @ 50%
$5,547
$1,586
$5,943
$1,980
$8.362
$2.388
$8,959
$2,985
$13,705
$3,914
$14,684
$4,892
$13.386
$3.823
$14,342
$4,779
$11,504
$3,285
$12,325
$4,106
$22,849
$6,525
$24,80
$8,156
$27.687
$7,907
$29,663
$9,883
$39,223
$11,201
$42,023
$14,001
$65,240
$18,631
$69,897
$23,288
$128,014
$36,557
$137,153
$45,697
$453,835
$129,603
$486,236
$162,006
$499,872
$142.750
$535,559
$178,438
30%19.4 tax with ex save 40%20.51 taxwith. save 50%21.76 taxwithex save
$5,199.82 $4,679.84 - $717.16 $5,601.28 $5,041.15 - $1,078.47 $5,942.66 $5,348.39 - $1,385.71
$7,838.77 $7,054.89 - $1,081.12 58,443.97 $7,599.57 - $1,625.80 $8,958.59 $8.062.73 - $2,088.97
$0.0 $0.00 $0.00 $0.00 $0.00 $0.0 $0.0
$12.848.19 $11,563.32 - $1,772.02 $13,840.15 $12,456.13 - $2,664.79 $14,683.65 $13,215.28 - $3,423.94
$12,54916 $11,294.34 - $1,730.0 $13,518.14 $12,166.33 - $2,80179 $14,342.02 $12,907.81 - $3,340.27
$10,784.26 $9,705.83 - $1,487.37 $11,616.86 $10,455.18 - $2,236.71 $12,32416 $11,092.38 - $2,873.91
19.04 20.51 21.97
$21,420 $5,096 $23,074 $6,750 $24,716 $8,393
$25,955 $6,175 $27,959 $8,179 $29,950 $10,10
$36,770 $8,70 $39,609 $11,587 $42,428 $14,407
$0 $0 $0
$0 $0 $0
$61,160 $14,551 $65,882 $19,273 $70,572 $23,963
5120,009 $28,553 5129,275 $31,818 $138.07 $47,020
$0 50 $0
$425,456 $101,225 $458,304 $134,072 $490,928 $166,697
$468,614 $111,493 5504,794 $147,673 $540,728 $183,606
Sbiy
THE ESTIMATES BELOW ARE BASED ON A
SHIFTED TAX RATE AND 10% SWILL COMMERCIAL UEMPTION
single tax rate
20%shift
It only applies to properties less than $1,000,000
2p%shlft
<SWK
location
2016Value
14.51
125.96
diff @10%
117.41
diff@20%
21 High Street
$273,100
$3,963
$4,359
$396
$4,255
$792
2016 Value
531 Main Street
$411,700
$5,924
$6,521
$592
$2,168
$1,194
SWK -I.OM
112 Main Street
$674,800
$9,791
$10,270
$978
$11,748
$1,957
$3,959.68
285 Main Street
$659,1011
$9,564
$10,519
$9%
$11,425
$1,911
S 5,428.26
39 Onc01n Street
$566,400
$8,213
$9,040
$821
$9,861
$1,643
IM -2M
126 Main Street
$1,125,000
$16.324
$17, 955
$1,631
$19,586
$3,263
83 Main Street
$1,363,200
$19,280
$21,757
$1,927
$23,233
$3,953
$30,873,03
110 Main Street
$1,931,200
$28,022
$30,822
$2,8W
$33,622
$51600
2M -10M
88 Walkers Brook Road
$3,212,200
$46,609
$51.267
$4,658
$55,924
$9,315
- $854.74
275 sale. Street
$6,303,000
$91,452
$100,596
$9,139
$109,235
$18,229
>lOM
W Walkers Brook Road
$22,345,400
$324,232
$356.633
$32,401
$389,033
$64,312
W Walkers Brook Road
$24,612,IW
$352,122
$392,809
$35,688
$428,497
$71,375
THE ESTIMATES BELOW ARE BASED ON A
SHIFTED TAX RATE AND 10% SWILL COMMERCIAL UEMPTION
It only applies to properties less than $1,000,000
no shift 10%
hl
shift 20%
<500K Coition
2016 Value
single rate
ex
sa$361.86
16s 11
tax with Be save
27M
tax with ex
save
21 High Street
$223,1W
$3, %2.68
$ 3,600.82
$4,399.64
$3,959.68
$3.W
$4,801.10
$4,320.99
- S358.31
531 Main Street
$411,2W
$5,973.77
S 5,428.26
$545.50
$6,632.49
$ 5, %9.24
S4.53
$7,237.69
$6,513.92
- $540.15
SO.W
S -
$0.00
$0.00
$0.00
SOOK -1.OM 117 Main Street
$674.8110
$9,791.35
$ 8,897.24
$894.11
$30,873,03
$9.783.93
$7.42
$11,862.98
$10,676.69
- $885.34
285 Main Street
$659,1W
$9,563.54
$ 8,690.23
$973.31
$10,618.10
$9,556.29
$7.25
$11,586.98
$10,428.28
- $854.74
391inmin Street
$566,4W
58.218.46
$ 7,46738
$750.48
$9,124.70
$8,212.23
$6.23
$9,957.31
$8,961.58
- $743.12
EFFECT OF SMALL COMMERCIAL EXEMPTION ON PROPERTIES OVER 51 MILLION
14.65
16.11
17.58
1M -2M 126 Main Street
$1,125'"
$16,324
16481.25
$158
$18,124
$1,800
$19,778
$3,454
83 Main Street
S1,3632W
519,780
19970.88
$191
$21, 961
52,181
S23, %5
$4,185
110 Main Street
$1,931,2W
$28.022
18293.08
5270
$31,112
$3,090
$33,950
$5,929
$0
$0
$0
$0
$o
SO
2M -10M 88 Walkers Brook Road
$3.212,2"
$46,609
47058.73
5450
$51.749
$5.140
$56,470
$9,861
275 Salem Street
$6,303,000
$91,457
92338.95
$882
$101,541
$10, "5
$110,807
$19,350
$0
$0
$0
x10M W Walkers Brook Road
$22,345,4"
$324,232
327360.11
$3,128
$359,984
$35,753
$392,832
$68,6"
50 Walkers Brook Road
$24,612,1"
$357,122
360567.265
$3,446
$396,501
$39,379
$432,681
$75,559
/ r/
�n�J
30%shifl
20.51
hift
$21,420
$5,036
$23,074
$6,750
$24,716
diff 0 M
$25,955
$6,175
Mal
dM @ 40%
$29,950
$10,169
221.76hOt
dik @ 50%
$5,151
$1,188
$5,547
$1,584
$5,943
$1,980
$7,765
$1,791
$8,362
$2,388
$8,959
$2,985
$12,727
$2,935
$13.705
$3.914
$14,684
$4,892
$12,431
$2,867
$13,386
$3.823
$14,342
$4,778
$10,682
$2,64
$111504
$3,285
$12,325
$4,106
$21,218
$4,8%
$22,849
$6.525
$24,480
$8,156
$25,710
$51930
$27,687
$7.907
$29.663
59,883
$36.422
58,401
$39,223
$11,201
$42,023
$14,01
$60,582
$13,973
$65,240
$18,631
$69,897
$23,288
$118.875
$27,418
$128,014
$36,557
$137,153
$45,697
$421,434
$97,202
$453,835
$129,603
$486,236
$162,00
$460,184
$107,063
$499,872
$142,750
$535,559
$178,438
shift 3036
19.W tax wRh ex
$5,199.82 $4,679.84
$7,838.77 $7,054.89
So.00
$12,848.19 $11,563.37
$32,549.26 $11,294.34
$30)84.26 $9,705.83
shift 40%
ve 2051 tax wkh ex save
- $717.16 $5,01.28 $5,041.15 - $1,078.47
$1,081.12 $8,443.97 $7,599.57 - $1,625.80
$o.o0 50.00 So.60
$1,772.02 $13,8).15 $12,456.13 - $2,664.79
$1,730.80 $13,518.14 $12,166.33 - $2,602.n
$1,487.37 S11,616.86 $10,455.18 $2,236.71
shift 50%
ZLM taxwkhex save
$5,942.66 $5,348.39 - $1,385.71
$8,958.59 $8,062.73 . $2,088.97
$o.00 $om $a.ao
$14,683.65 $13,215.28 - $3,423.94
514,342.02 $12,907.81 - $3,344.27
$12,324.86 $11,092.38 . $2,873.91
19.00
20.51
21.97
$21,420
$5,036
$23,074
$6,750
$24,716
$8,393
$25,955
$6,175
$27,959
$8,179
$29,950
$10,169
$36,770
$8,748
$39,609
$11,587
$42,428
$14,407
SO
$0
SO
$0
$0
$0
$61,160
$14,551
$65,882
$19,273
$70,572
$23,963
$120,009
$28,553
$129,275
$37,818
$138,477
$47,020
$0
$0
$0
$425,456
$101,225
$458,304
S134,072
$490,928
$166,697
5468,614
$111,4%
$504,794
$147,673
$5),728
5183,6)
Sb16
Health Issues in College Students
With the coming of the new school year, many Reading residents have entered their first year of
college. The Reading Board of Health would like to highlight some of the most pressing health
challenges faced during this vulnerable time of life. These include, depression, suicide, anxiety, ,
drug abuse, and eating disorders. While college can be an exciting time for students, both
students and parents should be aware of these, and other health- related issues associated with this
major life transition.
In order to identify potentially troubling health matters in their children, parents need to maintain
a certain level of non - judgmental communication with their son or daughter living at college.
Should any of the following health issues become a concern, the Board of Health recommends
the student seek immediate help by visiting student health care services.
Depression: While brief episodes of depression can be caused by situational issues, depressive
tendencies can of course be symptoms of more serious mental health issues. Signs of depression
include extreme sadness, irritability, lack of motivation, hopelessness, withdrawal from friends,
peers, and activities you used to enjoy, heavy use (including alcohol) to relieve symptoms of
depression, and thoughts of death or suicide. Note that a family history of depression is a risk
factor.
Suicide: The worst possible outcome of an untreated mental illness is suicide. Even for people
without a serious mental disorder, the stress of a completely new environment can lead to
suicidal thoughts. Anyone who has seriously considered suicide, including thoughts of
worthlessness or guilt, should seek professional help immediately.
Anxiety: Most college students experience some level of stress, but when anxiety starts to
interfere with daily function and quality of life, this is when anxiety becomes a health issue.
Signs of an excessive level of anxiety include anxious or worrisome thoughts on a daily basis,
fears that family and friends perceive as unfounded or irrational, avoidance of social activities
because they cause you anxiety, and panic attacks.
Eating Disorders: According to some estimates, approximately 20 percent of women and 10
percent of men in college struggle with an eating disorder. Eating disorders are serious and could
lead to devastating consequences for a young person's health. Signs of eating disorders include a
refusal to eat food or skipping meals, a fear of eating in public with others, counting calories out
of a need for control, strict eating habits followed by feeling guilty and shame if you break them,
a history of perfectionism, and an obsession or dissatisfaction with your weight or body shape. If
you notice any of these symptoms in your child, seek immediate professional help.
Drug Abuse: For individuals of any age, addiction can lead to significant and life threatening
health issues without proper treatment. Addiction can be especially devastating for young people,
who may turn to drugs to deal with general stress or an underlying mental health disorder. Binge
drinking is an especially common form of addiction found on American campuses. According to
Sal
one recent study, of the 61 percent of surveyed college students that drank, 40.5 percent binge
drank and 16.3 percent were heavy drinkers. For many who struggle with addiction, often the
hardest hurdle for them to overcome is admitting that they have a problem. Indications of drug
addiction include feeling uncomfortable when drugs are not available, heavy use of drugs when
you are disappointed, distressed or get in a fight, failure to remember part of the previous
evening, even though your friends say you did not pass out, concern expressed by a friend or
family member about your drug use, and a history of drug addiction in your family.
A variety of web sites provide a more detailed account of health issues faced by college students,
including sexual issues such as sexual assault, unintended pregnancies, and sexually transmitted
diseases. The Reading Board of Health encourages you to visit these sites to gain a greater
understanding of these health issues.
Andrew Friedmann, Ph.D., Chair, Reading Board of Health
-5'C Z
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0
Town of Reading
Meeting Minutes
ptOPDX�
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2015 -10 -20
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Selectmen Meeting Room
Session:
Chairman Daniel Ensminger, Vice Chairman John Halsey, Secretary Kevin
Sexton, John Arena and Barry Berman
Members - Not Present:
Others Present:
Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom,
Superintendent of Schools John Doherty, Martha Sybert, Executive Assistant
Paula Schena, Bill Brown, Karen and Manuel German, John Facitas, Stephen
Crook, John Costigan, Jan Baronian
Minutes Respectfully Submitted By: Secretary Kevin Sexton
Topics of Discussion:
Reports and Comments
Selectmen's Reports and Comments - John Arena welcomed back John Halsey after his
recuperation.
John Halsey noted that he attended the RCASA presentation. RCASA was formed 10 years
ago and Erica McNamem does a spectacular job. The knowledge we have now is amazing
and progress is being made. RCASA is expanding to address bullying, violence, and sexual
issues. He compliments Erica and her team. He will have her send the presentation to Bob
to be distributed to the Board. John Halsey noted that he, Mark Segalla and Chief Burns
attended a meeting of the Reading Emergency Regional Planning Committee and there is so
much that goes on behind the scenes just planning in case something goes wrong.
Barry Berman noted that he attended the School Committee meeting last night for the
RCASA presentation. It is great that we have 10 years of data and we have made a lot of
strides. He attended the hearing on Summer Avenue which is a total remodel. The Historic
District Commission pushed back the decision for another year. He also noted that his wife
has formed a campaign against child abuse called "Enough Abuse" and she Is looking for
volunteers.
Kevin Sexton noted that he also attended the Summer Avenue hearing. He and John Halsey
attended the last meeting of the Firearms Safety Committee to approve minutes. The Fire
Department Open House was great, the kids loved it.
Daniel Ensminger noted he attended the MAPC Forum with Barry Berman and they will
appear before the Board of Selectmen on December 1. He participated in the Reading
Conversation show by Kevin Vendt. He attended the second Permanent Building Committee
meeting. Chairman Ensminger went on to read a passage of his report to Town Meeting
Page 1 1
Board of Selectmen Minutes - October 20 2015 - pace 2
regarding the budget where he indicates he is happy to report significant progress in
Facilities, collaborating on technology and moving forward with Human Resource support.
He also noted that they will be talking next week at the Financial Forum about a Proposition
2 yz override.
John Halsey noted that a Prop 2 1/3 override is hard to talk about. The Town has approved
two operational overrides usually every 10 years, but it has been 14 years since the last
one. We have to replace longtime employees, there is a demand on services and MAPC
says Reading's population could be 7% more in 20 years. He endorses the topic that is
being proposed and we need to explore every possibility. _
John Arena noted that it Is important to explain to the residents and make clear the
trajectory we are on.
Town Manacel's Report - The Town Manager noted that there is an Invite from Veteran's
Agent Kevin Boehmiller for Veterans Day. The MAPC says that Reading had the best turnout
at their event. There were at least 70 people and at least 40 of them he didn't know so new
people are getting involved. The tax classification hearing will be on November P.
Personnel and Appointments
Badge Pinning - Police and Fire - Chairman Daniel Ensminger welcomed everyone.
John Halsey noted that if It wasn't for some of the people here tonight, he wouldn't be here
tonight. He noted that three weeks ago he was in need of emergency medical help and the
safety team of emergency police and medical was remarkable. We have the best
professional team.
Fire Chief Greg Burns noted that there were two promotions and three new Fire Fighters
tonight. Garret Antanavica, and Scott Myette were promoted to Lieutenant and Brian
Yeager, Eric Bagby and John Messer are new Fire Fighters being pinned tonight.
Police Chief lames Cormier congratulated the Fire Fighters and Introduced Tim Barrett, the
newest Police Officer. He noted that Tim is a small plane pilot should the Board find a need
to have a plane as part of the Fleet.
The Board congratulated the Fire Fighters and Police Officer.
Discussion /Action Items
Town Accountant Ouarterly Report and Update on School Revolving Funds - Town
Accountant Sharon Angstrom, Superintendent of Schools John Doherty, Martha Sybert and
School Committee member Jeanne Borawski were present.
Sharon Angstrom noted that the Revolving Funds are growing over 6 - 24 months. There
are four in the School Department. The budget supports one amount but taking very little
out. Full Day Kindergarten has $963,000 funded but only used $800,000. Some students
have reduced or no tuition. The fee charging is close to cost and the last time It was looked
at was 2010. Special Ed safes money and the revolving fund is not meant to run the full
program, just help. In 2013 there was a significant difference between what was budgeted
and what was used. The revolving fund is supposed to cover the negatives but the full
amount was not always taken. There is a big discrepancy in 2013 and it went up again in
2014.
John Halsey asked why and Sharon Angstrom indicated she didn't know why. They should
charge year to year what it costs to run the program. It is all up to interpretation.
John Arena noted the issue is usually the incoming funds and support to reimburse match
but in 2013 and 2014 there was a substantial difference and no text of how the offset is
Page 1 2
Board of Selectmen Minutes - October 20. 201
managed. Sharon Angstrom noted that the law says the balance can be rolled over but It
doesn't say how much. John Arena noted there needs to be textual content to say how it is
managed. Sharon Angstrom noted that part of the problem is the lack of understanding.
The money is trapped in a fund that can't be used for any other uses. Someone needs to
determine what is reasonable. John Arena indicated that there needs to be a polity of what
the Town expects. Sharon Angstrom noted that Martha has budgeted out over the next
three years but it will take time to draw down the money.
Barry Berman noted it is Important to look at how it works and to work together. That will
give the community a sense that we are spending money wisely. Sharon Angstrom noted
that she will monitor it closely.
Kevin Sexton asked how long it will take to draw down the money. Sharon Angstrom noted
that they will continue to draw down until it is at a normal level once It is determined what
is normal. She's confident It will go right. There is no disagreement on what needs to be
done. Perhaps the Director should look at expanding programs.
John Halsey noted that the auditors made us look at this and this is a healthy fiscal process.
He noted that Sharon Angstrom is making it easy to understand. He noted that the people
building the program should not be doing the bookkeeping.
John Arena noted that this will set a precedent on how the Town and Schools work together.
The report has comparables to RISE and public institution versus private institution which
has capital needs. Sharon Angstrom noted that she was just looking at how much they
were charging to see if we were near that charge. Landmark Is very expensive and we were
reasonably below.
Sharon Angstrom went on to talk about Gatsby 54 Fund Balance. There are five categories
that need to be acknowledged In a policy: Permanent Fund, Restricted Fund, Committed
Fund, Assigned Fund and Unassigned Fund. She noted that the draft Certified Free Cash
policy has a goal of 7% with anything less than 5% being caused for concern. She asked
the Board if the 7% was okay.
John Arena asked if the 7% means at or above and Ms. Angstrom indicated both, this is just
something they want us to adopt at some point. John Halsey Indicated 7% or above is good
to add just don't box yourself in.
Sharon Angstrom noted there also needs to be a policy on the order of expenditures. Barry
Berman asked if there Is any guidance from MMA and Sharon Angstrom noted that she got
some other community templates but didn't see this come up at MMA. She will show this to
the Finance Committee. John Halsey suggested discussing this at the Financial Forum.
Sharon Angstrom noted that Certified Free Cash was certified today at $200,000 more than
last year. There were a lot of unused expenses where positions were unfilled. Barry
Berman asked how much of that was due to unfilled positions and Ms. Angstrom Indicated
she wasn't sure but some of that was also from capital projects that didn't get done.
John Arena noted that if you look at free cash regeneration and identify where it is coming
from, you will find some good and some not so good. Not being able to deliver services
because there was no staff is not good.
Sharon Angstrom noted that the water, sewer and storm water funds are all healthy
amounts. The auditors have been here and they are happy so far. They will be returning.
Hearina - Early Opening Reauest - Tread L-C. 6 Linden Street - The Secretary read the
hearing notice. Owners Lori Haverty and Tiffany Feitas were present. Dan Ensminger noted
that the Board had granted a temporary 5:00 a.m. opening that expires midnight tonight.
Page 1 3
Board of Selectmen Minutes - October 20 2015 - pace 4
The Town Manager noted that on pages 4 and 5 of the handout there was a list of what has
been done and copies of letters of support.
Ms. Deltas noted that they have been opening at 5:00 a.m. for six weeks now. They have
made a lot of investments in soundproofing. They brought in sound engineers and they
have gotten much better but not perfect. Some specific songs are worse than others. They
schedule only certain classes during the 5:00 - 6:00 a.m. time slot and that is how they will
continue.
Karen German from 12 Linden Street noted she has good news. Their efforts made a
dramatic difference and it is now at a tolerable level. She doesn't hear anything from 5:00
- 6:00 a.m. She sees no reason why they can't continue though their windows could be
soundproofed more. She was opening her window later in the day and could hear them.
John Halsey noted he has been down there are 5:00 a.m. and couldn't hear anything.
Kevin Sexton commended the owners and neighbors for working together and noted the
owners did a lot. The vibration was a big thing and they turned it down and elevated it off
the Floor. Good work.
A motion by Sexton seconded by Arena to close the hearing for the early ooenina
for Tread LLC at 6 Linden Street was approved by a vote of 5 -0 -0
1.
2.
3.
This approval expires at midnight on December 31 2015•
All signs shall conform to the Zoning Bylaws of the Town of Reading;
In granting this license the Board finds that in accordance with Section 5 10 4 of
Climate Committee - update on Gas Leaks - Daniel Ensminger noted that this agenda item
has been postponed.
Board of Cemetery Trustees - Cemetery Trustees Bill Brown, Janet Baronian, Elise Ciregna,
Ronald Stortz, Olive Hecht and Mary Vincent were present.
Daniel Ensminger asked the Board of Selectmen how they want to proceed on Article 13.
Barry Berman suggested go to the Permanent Building Committee and ask them to seek
funding for a design. He noted that this is the prototype project for what the Building
Committee should be used. It is not outrageous that the Permanent Building Committee
Page 14
Board of Selectmen Minutes - October 20 2015 - page 5
propose having money set aside for studies and consultants. The question is how to get the
money for studies. The Town Manager noted that if the money is put in a fund then Town
Meeting approval will be needed or we can give the Finance Committee a larger reserve
fund to fund it.
Daniel Ensminger noted that the two Cemetery Trustees cannot be appointed to the
Permanent Building Committee until Town Meeting approves the project.
Janet Baronian noted that the Trustees support Bill Brown and they hope to have the
Permanent Building Committee take a tour of the cemetery building before the snow falls.
Bill Brown noted that it is the Cemetery Trustees job to make sure the money is spent
wisely and properly and that is why they disagree with joining DPW.
John Halsey asked if they would consider a columbarium within one of the cemeteries and
Bill Brown noted that the site of the current building would be a good site and Elise wants to
do an ash garden.
Preview of Financial Forum - The Town Manager noted that new growth is over $900,000
and this is the highest one over the past five years. John Arena asked what is driving that
and the Town Manager noted the building revolving funds with everyone remodeling so
$900,000 goes into next year's base. He proposes $1 Million in revenues. Available
revenues is at 3% and health insurance Is a huge expense in accommodated costs.
John Arena commented that it is amazing how much a business spends on wages and
benefits. The Town Manager noted that the Schools and Public Safety are high on wages.
John Halsey noted that we can't avoid a proposition 2 Vh but if we do things right then
maybe we won't need to do another one for 20 years. Barry Berman noted the goal is not
to come back in five years.
Daniel Ensminger remarked on the survey that was done at Town Meeting regarding an
override and 9% said they would want less services and 54% said they would want more
services. It was also noted that 20% of the voters said do nothing and 80% said they
would agree to an Increase of some amount.
Kevin Sexton asked what the 20% who say no increase want to cut. John Halsey noted that
if you talk to the 20% most won't change.
John Arena noted that we need to get the word across without numbers.
Barry Berman noted it is important to let them know the things that we will be adding.
John Halsey noted that we need to work with Boards, Committees and Commissions on how
staff time gets authorized because there is definitely an overuse of staff time.
The Town Manager noted that next year looks better, it assumes use of $2 million in free
cash.
John Halsey asked how much of funding of RCASA is grants and how much longer will we
have them. The Town Manager noted that there are no more grants available and they are
talking about fundraising.
John Arena suggested that Chairman Ensminger do a quick report at Town Meeting and he
would be happy to help with the message creation. ! /
Page 15 Ct , 5
Board of Selectmen Minutes - October 20. 2015 - paoe 6
Action by Sexton seconded by Arena to adiourn the meeting at 9:40 p.m. was
approved by a vote of 5 -0 -0.
Respectfully submitted,
Secretary
Page 16
6a�
NOrq
�� °. Town of Reading
Mpg'; Meeting Minutes
a'6�9'rKKOav�'"
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2015 -10 -06
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Selectmen Meeting Room
Session: General Session
Chairman Daniel Ensminger, Vice Chairman John Halsey (participated
remotely beginning at 7:20 p.m.), Secretary Kevin Sexton, John Arena and
Barry Berman
Members - Not Present:
Others Present:
Town Manager Bob LeLacheur, Administrative Services Director Matt
Kraunelis, Town Clerk Laura Gemme, Executive Assistant Paula Schena,
Stephen Crook, Tom Wise
Minutes Respectfully Submitted By: Secretary Kevin Sexton
Topics of Discussion:
The Board reconvened in Open Session at 7:20 p.m. at which time John Halsey joined them
remotely.
Reports and Comments
Selectmen's Liaison Reports and Comments - Barry Berman noted that he attended a few
outside meetings including the 401h anniversary of Mystic Valley Elder Services. He
attended the Library Building Committee meeting and the drainage issue has been resolved
but it has pushed back the site work a couple of months. He attended the RCASA viewing of
"If only" which is a film about kids and families struggling with drugs. There was a full
house on a weeknight and RCASA did a great job.
Kevin Sexton noted that he attended the Human Relations Advisory Committee meeting and
three student liaisons from the High School were present also. He will meet with them
more to develop a communication policy before coming in before the Board of Selectmen.
He had a resident come in for office hour and the resident wants to establish a committee or
commission on disability to work on some small things that get missed by the ADA
Coordinator such as closed captioning for RCN. He thinks this is a good idea. Daniel
Ensminger passed that task along to Administrative Services Director Matt Kraunelis.
Page 1 1 W V I
Board of Selectmen Minutes - October 6 2015 - page
Daniel Ensminger noted that he attended the Financial Forum at which time they voted to
accept the new Facility Department organization. The Permanent Building Committee
Appointment Committee appointed Greg Stapler, Nancy Twomey, Patrick Tompkins, John
Coate, Bradford ConVon and Michael Bean as an Associate member. They are meeting
again on October 19` to appoint one more member. He and the Town Manager attended
the North Reading Town Meeting regarding the first phase of their hookup to the MWRA.
They are trying to get the money and it is a win /win situation for both towns. Daniel
Ensminger noted there is a MAPC session tomorrow night at the RMLD at 6:30 p.m.
Town Manaaer's Report - The Town Manager noted that there is a chart showing the meals
tax history in tonight's handout. The Town has received $1,638,079.79 to date in meals
tax.
Vote to Discontinue Old Accuvote Machines and Aoorove the New Voting Machines - Town
Clerk Laura Gemme noted it was not an easy decision. LHS was just a little cheaper and
has been serving us for 20 years. She feels the best way to go is with the Image Machine
from LHS.
John Arena asked how much training will be done and Laura Gemme noted that LHS will
come out and train her and the Wardens and then she will train the rest.
Barry Berman asked if there was enough time to get up and running by March 1n and Laura
Gemme noted there was. Barry Berman asked what will be done with the old machines and
Laura Gemme noted that they have to go back and we will get credits. North Reading and
other communities have asked for the black boxes if that is okay. Daniel Ensminger noted
that is fine.
Second Driveway - Request to Revoke Prior Approval for 181 South Stree t - The Town
Manager noted that Tom Wise was before the Board of Selectmen requesting a second
driveway and it was approved.
Tom Wise noted that part of the ZBA appeal is tied to the second driveway. The court said
that there was not proper notification to the abutters. The Town Manager noted these were
all allegations.
Tom Wise noted that he is asking that the decision be revoked because he will not be using
the second driveway.
Hearing - Approve Amendments to the Non -Union FY16 Classification Plan - The Secretary
read the hearing notice. The Town Manager noted that Facilities is being reconfigured. The
Facilities Director position Is being added to Grade M and an Assistant Facilities Director is
being added to Grade J. The vacant Business Analyst position is being changed to a
Purchasing Agent to take on additional Facilities work. The Assistant Recreation Program
Coordinator is being promoted to Recreation Administrator. In addition we are renaming
the Appraiser and Assistant Assessor positions. We are adding a Human Resource 2
Page 12
Board of Selectmen Minutes - October 6, 2015 - page 3
Generalist which will be shared with schools because a lot of Human Resource time is spent
on Schools. The Assistant Building Inspector position is being deleted.
Barry Berman asked if we need the Assistant Building Inspector and the Town Manager
noted that we have two Building Inspectors doing 1 FfE work. We don't know how long that
will work, but it works well now. Barry Berman asked if there will be any feedback from the
residents and the Town Manager indicated there will be no noticeable change.
Discuss HRAC and Communication Policy - This agenda item has been postponed to a future
meeting.
Vote November Town Meeting Warrant Articles - The Town Manager reviewed Article 3. He
noted that the generator at the Main Street Fire Station blew out and needs to be replaced.
The sewer project was bid but could not be done so we have turned back $780,000 and
asking for that plus $400,000 to do the work. The Cemetery Trustees voted Article 3 for $2
million for the Cemetery Garage. The Finance Committee will vote on this next week.
Daniel Ensminger asked what the Selectmen should do if they don't want to do the $2
million for the Cemetery Garage. The Town Manager noted that the Selectmen could move
to accept Article 3 except for that line and vote that line separately. The Finance
Committee can vote to change it also. The Town Manager noted that he will put the
Selectmen's explanation in the Warrant Report.
Article 4 is to pay prior years bills. There is a bill from the Fire Department, two or three
invoices from the School Department, DPW legal notices from 2014 and a bill for legal
services for the RMHS project.
Article 5 adds $75,000 for the modular classrooms.
John Arena asked If line painting and lighting is being deferred in lines K92 and K94. The
Town Manager noted we are adding painting and lighting but the budget line is too much,
we don't need that much.
The Town Manager noted that Article 6 is accepting private public roads, Articles 7, 8 and 9
are zoning Articles.
Article 10 is a Bylaw change regarding ZBA and CPDC associate members. It is up to the
Selectmen to decide if they want to vote on it. Article 11 amends the General Bylaw to
point to the Charter for removal of Board members.
Article 13 is sponsored by the Cemetery Trustees for the $2 million for the Cemetery
Garage. Daniel Ensminger noted that he is disappointed that the Cemetery Board is not
here tonight to discuss this. He feels it would be helpful to meet with them before Town
Meeting. The Town Manager noted he is disappointed that they did not approach him
either. Daniel Ensminger asked if there are safety issues at the Cemetery Garage. The
Town Manager noted that the new Facilities Director stepped in. MIIA, the Building
Inspector and Fire Inspector went out and inspected it. The building Is sound but not being
used in a safe way. We will use nominal money to make it safe. It is fine for now but the �3
Page 13 `'
f Selectmen Minutes - October 6. 2015 - oaae 4
wood stove Is a safety issue. He will shut It down if it is deemed not safe. The building is
adequate /safe for equipment, just not safe for people.
John Halsey asked why we are allowing the use of the Cemetery Garage if there are
documented Issues that it is being used in an unsafe way. The Town Manager noted that the
Cemetery Division put temporary storage on the property but it must be vented. It is
difficult to blame the staff when they weren't told otherwise. The Town Manager noted that
it seems like more of a straight way to solve the problem instead of spending $2 million.
Daniel Ensminger suggests rejecting Article 13. The Town Manager noted that two studies
were done on identified sites but there is no plan. Barry Berman suggests reserving a
modest amount of money and have the Building Committee do a study. John Arena noted
that a design study would be more appropriate. The Town Manager noted that if the fund
money is not in Article 3 then Article 13 will go away.
Article 14 is the Firearms Bylaw. Kevin Sexton noted that the Committee met five times to
look at public safety and proponent owner rights. The Firearm Bylaw Is a new one which is
a good compromise. John Halsey agreed that it is a common sense compromise and the
mapping will be presented at Town Meeting. The goal is to serve common interest.
the affirmative.
A motion by Sexton seconded by Arena to recommend the subiect matter of Article
5 of the 2015 Subsequent Town Meeting Warrant was aooroved on a roll call vote
with all five members voting in the affirmative.
A motion by Sexton seconded by Arena to recommend the subiect matter of Article
10 of the 2015 Subsequent Town Meeting Warrant was approved on a roll call vote
with all five members voting in the affirmative
A motion by Sexton seconded by Arena to recommend the subiect matter of Article
13 of the 2015 Subseauent Town Meeting Warrant failed on a roll call vote with all
five members voting in the negative.
CO
Page 1 4
Board of Selectmen Minutes - October 6 2015 - oaae 5
Review Board of Selectmen 2016 Schedule - The Town Manager noted that the Selectmen
will meet four times in January and then twice a month.
Approval of Minutes
A motion by Sexton seconded by Arena to adiourn the meetina at 8.59 P.m. was
approved on a roll call vote with all five members votina in the affirmative
Respectfully submitted,
Secretary
Page 1 5
�bS
06F�� Town of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2015 -09 -16 Time: 7:45 PM
Building: School - Coolidge Location: Conference Room
Address: 89 Birch Meadow Drive
Purpose: Financial Forum Session:
Attendees: Members - Present:
Chairman Daniel Ensminger, Secretary Kevin Sexton and Barry Berman
Members - Not Present:
Vice Chairman John Halsey and John Arena
Others Present:
Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom,
Superintendent of Schools John Doherty, Facilities Director Joe Huggins,
Assistant DPW Director Jane Kinsella, Director of Finance of Schools Martha
Sybert, School Committee Members Linda Snow Dockser, Chuck Robinson,
Elaine Webb, Gary Nihan, Jeanne Borawski and Julianne Joyce, Finance
Committee members Mark Dockser, Vice Chair Paul McNeice, Paula Perry,
Peter Lydecker, Marc Moll, Craig Merry, David Neshat, Vanessa Alvardo,
Anne Johnson Landry, Administrative Assistant Caitlin Saunders, Nancy
Docktor, Bill Brown and Stephen Crook.
Minutes Respectfully submitted By: Secretary Kevin Sexton
Topics of Discussion:
Chairman Mark Dockser called the meeting to order right after 7:30 PM.
Chairman Chuck Robinson called the School Committee to order.
Town Manager Bob LeLacheur explained that he and Superintended John Doherty have been
talking about restructuring the Facilities Department. The restructuring would consist of
creating a new Town Facilities Department that would be overseen by the Facilities Director
and Supervised by both the Superintendent and Town Manager. The Town budget will
Increase with facilities being added. Number wise, nothing will change with facilities, it will
just be where it is shown in the budget. The Town added an Assistant Facilities Director
position and another custodian. The new line MS in the proposed FY16 will need to be voted
on since it is truly shared costs. Joe Huggins is going back to his position as Facilities
Director and will answer to Mr. LeLacheur and Dr. Doherty.
Chairman Dan Ensminger called the Board of Selectmen to order at 7:45 PM.
Mr. LeLacheur then explained the changes being proposed to November Town Meeting
under Article 5. The Article proposed a net Increase of $977,250 to the FY16 budgets. A
total of $478,250 of Capital Is being requested for technology and DPW equipment. An
addition of $150,000 is being requested for FINCOM reserves in case the modular
classrooms exceed their budget. Ongoing legal expenses in the amount of $75,000 are
being requested for RMHS litigation. There is a transfer request of $25,000 from the Permits
Revolving Fund to Public Services to complete the Hazard Mitigation Planning work. The last
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Board of Selectmen Minutes - September 16 2015- page 2
request of the total is $88,000 for consulting help for the Assessor's tri- annual revaluation.
All of those expenses would be one -time.
Mr. LeLacheur stated the Town and Schools are agreeing to share one more Human
Resources person. Mr. Ensminger suggested using a graph to present this to Town Meeting.
The meeting then talked about Article 5 which would be to see If Town Meeting will vote to
amend the Town's Operating Budget. Line B99 would reduce the benefits cost. Technology
would be using a large chunk for a shared disaster recovering system with the school and a
phone project. Line G91, Administrative Services Wages, the Business Analyst position is
being upgraded to a Procurement Officer. Mr. LeLacheur said the sewer projects came in
higher than expected.
Mr. Robinson asked what free cash is and Mr. LeLacheur said to subtract $850k from what
the free cash number is today. He also noted it is possible we may use a little less
depending on how the tax rates are set up.
Ms. Alvarado asked where the money to fund all these new positions will come from next
year after the Initial money we use from free cash. Mr. LeLacheur noted they will go into the
budget next year because they are reoccurring costs.
Ms. Alvarado then asked when all the projects we weren't able to do, get done, what will
that do to free cash. Mr. LeLacheur said we will have to do less in those years. Ms. Alvarado
asked when the committee will be able to see the free cash number. Ms. Angstrom said
hopefully in October.
Bill Brown asked if the new Facilities Director will have any Impact on the new Assistant
DPW Director position and Mr. LeLacheur answered no, the positions do not have anything
to do with each other.
Mr. Dockser noted he would like to get a handle on what is going on with the RMHS
litigation and suggested a joint executive session to discuss it if possible.
Taking a look at the warrant outline for Subsequent Town Meeting In November, Mr.
LeLacheur explained Article 3 is to amend the FY16 -26 Capital Improvements program. A lot
of numbers are being moved around because they are being deferred to other years. FY17
and beyond will have debt for sewer stations.
Article 4 is to vote to approve funds to pay a very large invoice in the RMHS litigation that
we were not expecting to be so high and did not have the funds to pay immediately.
Article 12 will recommend Town Meeting to settle this litigation and pay the $125k which
will most likely come from free cash.
Article 13 Is to see if the Town will approve to borrow $1.2 million for a new cemetery
garage.
Mr. LeLacheur noted on September 23 the Permanent Building Committee will be set up. He
also asked if anyone has any ideas on how to present the new facilities to Town Meeting,
feel free to suggest them.
Mr. Ensminaer made a motion that the Board of Selectmen accepts shared
facilities, second by Mr. Berman and approved with a 3 -0 -0 vote
Ms. Borawski made a motion that the School Committee accepts shared facilities
second by Mr. Nihan and approved with a 6 -0 -0 vote.
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Board of Selectmen Minutes - September 16 2015- pane 3
Mr. Sexton made a motion for the Board of Selectmen to adjourn at 8. S PM
second by Mr. Berman and approved with a 3 -0 -0 vote
Respectfully submitted,
Secretary
Page 1 3 6(,3
qc Qos
Schena, Paula
From: LeLacheur, Bob
Sent: Friday, October 23, 2015 10:12 AM
To: Schena, Paula; Cormier, James; Segalla, Mark
Subject: FW: Parker Middle School area
Next BOS packet & next PTTTF meeting
From: Mary Rienzo [I
Sent: Friday, October 23, 2015 9:52 AM
To: Reading - Selectmen
Subject: Parker Middle School area
Good morning,
Let me introduce myself. My name is Mary Rienzo. I live at 150 High St. I have two daughters at
RMHS and one at Parker Middle School.
I'm contacting you today concerning a message thread on the Reading Parents Network. Many
parents have voiced some valid concerns regarding the Parker Middle School area.
First, there are vehicles usually parked within 20 feet of the ends of Temple St. This makes it difficult
to enter and exit Temple Street during drop off and pick up times. Since the law in MA is that vehicles
are not supposed to be parked within 20 feet of an intersection, could the town please put up "No
Parking Here to Corner' signs in these areas. I know that most towns try to be lenient with this to
cause as little disruption to residents of the area but, this has caused multiple safety issues not only
for the vehicles entering and exiting but also for the students in the crosswalk on Summer Ave.
Also, King Street, I have been witness to MANY vehicles trying to go against traffic in the afternoon
pickup. I know there are no entry signs posted between the exits of Tannerville. Unfortunately, most
of these vehicles seem to be exiting Tannerville from the side closest to Parker. Should there be a
"no left turn sign between the hours of...." sign leaving Tannerville? This
would hopefully alleviate another safety issue at the school.
Last, before the winter starts. The clearing of snow over the Mineral Street bridge has been a
problem for years. I've seen many times where the sidewalks on the bridge are 3 feet deep and
children have to walk in the street. This is a major safety issue for a town that claims the distinction of
being a Safe Routes town. This also causes more traffic issues at Parker due to parents like myself
not allowing our children to walk during those times because of the sidewalk situation.
Also regarding sidewalks, I've seen many crosswalks in the area completely plowed over with the
schools open. I understand the town does try their best and I'm not in anyway trying to put down Our
DPW. But, I think these areas need to be a greater priority. If the schools are going to be open, the
sidewalks and crosswalks need to be cleared.
I do want to commend how well our DPW did during last years horrific winter keeping the roads
open. People forget how many hours these people work without a break to keep the roads clear. I
q'o-lI
work at an auto parts store and see many plow drivers come in exhausted and not having slept for
days trying to keep up with the storms.
Thank you for taking the time to read this and hopefully discuss solutions for these problems. I love
our town and want to keep everyone safe.
Sincerely,
Mary Rienzo
Ra/ Z