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HomeMy WebLinkAbout2015-11-17 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING NOVEMBER 17, 2015 Ensmineer, Halsey, Sexton, Arena, Berman LeLacheur 5a) Move that the Board of Selectmen approve the All Alcoholic Club Liquor Licenses for: • Reading Overseas Veterans, Inc. d /b /a Reading Overseas Veterans, 575 Main Street — pending issuance of certificate of inspection by Building Inspector once renovations are done • Meadow Brook Golf Corp. of Reading, MA d /b /a Meadow Brook Golf Club, 292 Grove Street • Home Building Corp. d /b /a Knights of Columbus, 11 Sanborn Street • Reading Veterans' Association, Inc. d /b /a American Legion Post 62,37 Ash Street for a term expiring December 31, 2016 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. Move that the Board of Selectmen approve the All Alcoholic Package Store Liquor Licenses for: Busa's Reading Liquors, Inc. d /b /a Busa's Reading Liquors, 345 Main Street Raksha, Inc. d /b /a Square Liquors, 11 High Street Jay and Ricky, Inc. d /b /a Ricky's Liquor, 214 Main Street ♦ Brooks Brew and Fine Wines, LLC d /b /a The Wine Shop & More, 676 Main Street Kajal and Kevin LLC d /b /a Liquor Junction, 128 Market Place Shopping Center, One General Way Pamplemousse Inc. d /b /a Pamplemousse, 26 Haven Street for a term expiring December 31, 2016 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the C� I� Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. Move that the Board of Selectmen approve the All Alcoholic Restaurant Liquor Licenses for: ♦ Anthony's Coal Fired Pizza of Reading LLC d /b /a Anthony's Coal Fired Pizza, 48 Walkers Brook Drive — pending issuance of inspection certificate from the Building Inspector once construction is complete ♦ Mandarin Reading, Inc. d /b /a Mandarin Reading Restaurant, 296 Salem Street ♦ Mecom, Inc. d /b /a Cafe Capri, 355 Main Street ♦ CAC Foods, Inc. d /b /a Venetian Moon Restaurant, 680 Main Street ♦ Pepper Dining Inc. d /b /a Chili's Grill & Bar, 70 Walkers Brook Drive ♦ The Boland Group III, LLC d /b /a Fuddruckers, 50 Walkers Brook Drive ♦ Bertucci's Restaurant Corp. d /b /a Bertucci's Italian Restaurant, 45 Walkers Brook Drive ♦ RARE Hospitality International, Inc. d /b /a Longhorn Steak House, 39 Walkers Brook Drive ♦ Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti, 601 Main Street ♦ Unagi Servers Inc. d /b /a Biltmore & Main Bar and Grill, 530 Main Street ♦ KOK, Inc. d /b /a Oye's, 26 Walkers Brook Drive ♦ Bistro Concepts, Inc. d /b /a Fuscilli's Cucina, 107 Main Street ♦ Reading Pie LLC d /b /a Portland Pie Company, 54 Haven Street ♦ RKR Corporation d /b /a Bunratty Tavern, 622 Main Street for a term expiring December 31, 2016 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. OF Move that the Board of Selectmen approve the Wine and Malt Liquor License for: • Palatat Pattenesuan d /b /a Bangkok Spice Thai Restaurant, 76 Haven Street for a term expiring December 31, 2016 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. 5b) Move that the Board approve the Local Initiative Program Amendment to Johnson Woods Regulatory Agreement and Declaration of Restrictive Covenants for Ownership Project dated August 24, 2015 and authorize the Chair to sign on its behalf. 5c) Move that the Board authorize the Town Manager to sign on its behalf all documents needed to complete the Sutton Brook Disposal Area Superfund Site settlement. 5e) Move that the Board of Selectmen close the hearing establishing the FY2016 tax rate. Move that the Board of Selectmen grant /not grant an open space discount for Fiscal Year 2016. Move that the Board of Selectmen adopt /not adopt a residential exemption for Fiscal Year 2016. Move that the Board of Selectmen adopt a residential factor of _ for Fiscal Year 2016. Move that the Board of Selectmen grant /not grant a commercial exemption for Fiscal Year 2016. 6a) Move that the Board of Selectmen approve the minutes of November 3, 2015 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. (3 DRAFT - BOARD OF SELECTMEN 2015 AGENDAS 2015 1111712015 Staff Estimated November 17, 2015 Liquor License Renewals LeLacheur 7:20 Approve amendment to Johnson Woods Regulatory Agreement LeLacheur 7:25 Authorize Town Manager to sign settlement agreements for Sutton Brook Dispoal Area Superfund Site (Article 12) LeLacheur 7:30 Police Department Master Planning Cormier 7:35 Public Hearing (continued) Tax Classification LeLacheur 8:15 Climate Committee LeLacheur 9:00 December 1, 2015 Office Hour Dan Ensminger 6:30 Chief Procurement Officer designation LeLacheur & Angstrom 7:20 MAPC presentation on Economic Development opportunities Delius 7:30 RMLD update O'Brien 8:30 Public Hearing FY16 Classification Plan LeLacheur 9:00 Watering for Adopt and Islands and Town buildings Reading Garden Club 7:20 Disability Commission Sexton 7:30 Confirm appointment of Police Chief LeLacheur 7:40 Approve Licenses - non- alcohol LeLacheur 7:50 Library Project Update - joint meeting with Library Building Committee Huggins 8:00 Birch Meadow Master Plan joint meeting with Recreation Committee Feudo 8:45 St. Agnes School - proposed housing project LeLacheur 9:30 Future Agendas Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov a 0 by Jan 26/Mar Review BOSITM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing Oct./Nov. Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual 0 -IS �N OFRp40 �o Town of Reading 16 Lowell Street 6�9IHC00.e0PP� Reading, MA 01867 -2685 FAX: (781) 942 -9071 Administrative Services Department Email: mkraunelis &i.reading.ma.us (781) 942 -6611 MEMORANDUM To: Robert W. Lel-acheur, Jr. Town Manager From: Matthew A Kraunelis, Esq. Director of Administrative Services Date: November 17, 2015 Re: Creation of a Reading Disability Commission I was recently asked to explore the possibility of the creation of a Disability Commission in the Town of Reading. Reading currently has a municipal ADA coordinator but no established Disability Commission. Having such a Commission is a local option and not mandatory. Currently 157 communities in Massachusetts have a Disability Commission. In order to establish a Disability Commission, the town must vote to accept the provisions of MGL Chapter 40 section 8J. This vote must be at an annual or special town meeting. The duties of the Commission are outlined in the statute, which I have attached. The Commission must have at least six meetings per year, keep records of its meetings and actions, and file an annual report. Commissions must consist of five to nine members and are appointed by the selectmen or town manager. The majority of the members must be disabled, and one must be an immediate family member of a disabled person. One member of the Commission must be an elected or appointed official of the town. Members are initially appointed in staggered one, two, and three year terms. The Commission may receive gifts of real and personal property in the name of the town, subject to the approval of the board of selectmen. The gifts are managed and controlled by the Commission. establish article sho d� h ^° piepa ^ Tt Chapter 40 section 8J. I can Of General Laws: CHAPTER 40, Section 8! hUps: / /malegislatum.gov/ Laws/ GenemlLaws /Partl/TitleVlUChapter40 /Se... w Print PART I ADMINISTRATION_ OF THE GOVERNMENT TITLE VII CITIES, TOWNS AND DISTRICTS CHAPTER 40 POWERS AND DUTIES OF CITIES AND TOWNS Section 83 Disability commission; powers and duties; members; terms Section 8J. A city which accepts the provisions of this section by vote of its city council, subject to the provisions of its charter, or a town which accepts the provisions of this section at an annual or special town meeting, may establish a commission on disability, hereinafter called the commission, to cause the full integration and participation of people with disabilities in such city or town. Such commission shall (1) research local problems of people with disabilities; (2) advise and assist municipal officials and employees in ensuring compliance with state and federal laws and regulations that affect people with disabilities; (3) coordinate or carry out programs designed to meet the problems of people with disabilities in coordination with programs of the Massachusetts office on disability; (4) review and make recommendations about policies, procedures, services, activities and facilities of departments, boards and agencies of said city or town as they affect people with disabilities; (5) provide information, referrals, guidance and technical assistance to individuals, public agencies, businesses and organizations in all matters pertaining to disability; (6) coordinate activities of other local groups organized for similar purposes. Said commission shall keep records of its meetings and actions and shall file an annual report which shall be printed in the city or town annual report and shall have at least ten meetings annually. Said commission shall consist of not less than five nor more than nine members. In cities, the members shall be appointed by the mayor, subject to the provisions of the city charter except that in cities having a Plan D or Plan E form of government said appointments shall be by the city manager, subject to the provisions of the charter, and in towns they shall be appointed by the selectmen, except towns having a town manager form of government, in which towns appointments shall be made by the town manager, subject to the approval of the selectmen and except towns having a town council form of government, the town manager. A majority of said commission members shall consist of people with disabilities, one member shall be a member of the immediate family of a person with a disability and one member of said commission shall be either an elected or appointed official of that city or town. The terms of the first members of said commission shall be for one, two or three years, and so arranged that the term of one -third of the members expires each year, and their successor shall be appointed for terms of three years each. Any member of said commission may, after a public hearing, if so requested, be removed for cause by the appointing authority. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. The chairperson and other officers shall be chosen by a majority vote of said commission members. Said commission may receive gifts of property, both real and personal, in the name of the city or / J 1 of 11/12/2015 2:03 PM General Laws: CHAPTER 40, Section SJ haps: / /malegislature.gov/ Laws/ GmeralLaws fPartl/TitleVII/Chapter4O /Se... town, subject to the approval of the city council in a city or the board of selectmen in a town, such gifts to be managed and controlled by said commission for the purposes of this section. 9) 2 of 2 11/122015 2:03 PM 5a" Thy hitching Post, elder "� §Savieszg and Santa m,70 a littlQ hQlp again this year! ► Do you know a senior citizen who would like a special surprise this Christmas? The Hitching Post Gift Shop is hosting their 2nd Annual Secret Santa/Senior Giving Tree. Complete the anonymous form below and drop it off in the designated box at the Pleasant Street Center. Forms must be submitted by November 20 2015. Gilt recipients will be noted early December and invited to attend a special reception at the Pleasant Street Center on December 10. The program is limited to the first 40submissions. Name of Nominee:f Address of Nominee: Gift Suggestion ($25 - $30) PIP- 1 �• 2. 3. H+K6'F r i? Jane Burns Administrator, Elder /Human Services Town of Reading, MA 16 Lowell Street (781) 942 -6658 Office hours: Monday - Thursday 9:00 am - 2:00 pm Cq) Byfilling out this anonymous survey you can help us plan far and meet the needs of Reading's growing senior population. https.,Il ww.survevmonkev.com/r / readinacommsumev2015. OP List of Liquor of Licenses — 2015 All Alcoholic — Restaurants Anthony's Coal Fired Pizzo — 48 Walkers Brook Drive — (pending issuance of inspection certificate from Building Inspector upon completion of construction) Bertucei's Italian Restaurant — 45 Walkers Brook Drive Cafd Capri — 355 Main Street Chili's Grill & Bar — 70 Walkers Brook Drive Fuddrnckers — 50 Walkers Brook Drive Biltmore and Main But & Grill — 530 Main Street Longhorn Steak House — 39 Walkers Brook Drive Mandarin Reading Restaurant — 296 Salem Street Oye's — 26 Walkers Brook Drive Ristorante Pavarotti — 601 Main Street Fusilli's Cucina— 107 Main Street Venetian Moon Restaurant — 680 Main Street Portland Pie Company — 54 Haven Street Bunratty Tavern — 622 Main Street Wine & Malt — Restaurants Bangkok Spice Thai Restaurant, 76 Haven Street All Alcoholic — Package Stores Busa's Reading Liquors — 345 Main Street Jay and Ricky Inc. — 212 Main Street Square Liquors —11 High Street The Wine Shop & More — 676 Main Street The Liquor Junction — One General Way Pamplemousse Inc. — 26 Haven Street Ali Alcoholic — Clubs Knights of Columbus — 11 Sanborn Street Meadow Brook Golf Club 292 Grove Street Reading Overseas Veteran's, Inc. - 575 Main Street (pending issuance of certificate of inspection by Building Inspector once renovations are done) Reading Veteran's Association/American Legion — 37 Ash Street OU READING POLICE DEPARTMENT 15 Union Street • RWI g. Massdchu efts 01861 Wes_www.a:read�ing.ma.us police, Chief James Cormier Reading Police Department 15 Union Street Reading, MA 01867 Chief Cormier, EXECUTIVE SUMMARY Liquor License Renewals — 2015 r aIV l� rl November 09, 2015 As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an executive summary of all the 2015 Liquor License Renewals. I reviewed the Department's in house computer history (01/01/2015 to 11/06/2015) of the attached Licensee Renewals for 2015 with the following results for your review. LIQUOR: 24 Licensees. No unusual call history for 23 of the 24. Chili's Grill & But 70 Walkers Brook Drive, had the following incidents involving a police response: 1) 603568, 8/23/15, 16:36 hours, report came in via an off -duty Reading Police Officer that had received a text message from someone at the restaurant. The text reported that a female with three children had been drinking inside the restaurant and was unfit to drive. The report states that the female was sitting with other patrons who were buying her beers, which the bartender was unaware of. The female attempted to leave in her vehicle. A patron notified the staff of her condition and the patron and manger went out to the parldng lot and stopped her from driving away. The female was located and called for a ride to come pick her and her children up. Officers spoke with the Chili's Manager, who reported that the female had been there for 3 hours and had been served 4 drinks. They Manager stated they were unaware that other patrons were giving her drinks. Based upon the above information, l see no reason why the above licenses should not be renewed. R�j tfully�S bmitt ed, Lt. Dete ve Richard Abate Criminal Division Commander O� swi READING POLICE DEPARTMENT 15 Union Street • R*isg Massachusett s 01867 e . www.a.rea ing.ma.us police) EXECUTIVE SUNEVIARY Liquor License Renewals — 2015 Chief James Cormier Reading Police Department 15 Union Street Reading, MA 01867 Chief Cormier, November 09, 2015 As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have conducted a review of all the 2015 Liquor License Renewals. I reviewed the Departmems in house computer history (01/01/2015 to 11/06/2015) of the 24 Liquor License Renewals for 2015. I find there were no issues with any of the licensees. All findings were consistent with normal business operations. I see no reason why the licenses should not be renewed. Respectfully L�� c five Richard Abate Criminal Division Commander i3 �� 2 List of Liquor of Licenses — 2015 All Alcoholic — Restaurants Bermcci's Italian Restaurant — 45 Walkers Brook Drive Caf6 Capri — 355 Main Street Chili's Grill & Bar -70 Walkers Brook Drive Fuddruckers — 50 Walkers Brook Drive Biltmore and Main Bar & Grill — 530 Main Street Longhorn Steak House — 39 Walkers Brook Drive Mandarin Reading Restaurant — 296 Salem Street Oye's — 26 Walkers Brook Drive Ristorante Pavarmti — 601 Main Street Fusilli's Cucina— 107 Main Street Venetian Moon Restaurant — 680 Main Street Portland Pie Company — 54 Haven Street Bumatty Tavern — 622 Main Street Wine & Malt— Restaurants Bangkok Spice Thai Restaurant, 76 Haven Street AB Alcoholic — Package Stores Buss's Reading Liquors — 345 Main Street Jay and Ricky Inc. — 212 Main Street Square Liquors —11 High Street The Wine Shop & More — 676 Main Street The Liquor Junction — One General Way Pamplemousse Inc. — 26 Haven Street All Alcoholic — Clubs Knights of Columbus — 11 Sanborn Street Meadow Brook Golf Club — 292 Grove Street Reading Overseas Veteran's, Inc. - 575 Main Street Reading Veteran's Association/American Legion — 37 Ash Street a �3 s (j) CITY/TOWN: Townof Reading DATE: November 17, 2015 Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 2016 To the members of the Alcoholic Beverages Control Commission: Acting under the authority contained in M.G.L. Ch. 138, 417, as amended the undersigned local licensing authodty at a meeting held on: Nov 17, 2015 - Date of Meeting estimated that the temporary increased resident population of: own of Reading Clty/Town As of July 30, 2016 will be 125,800 Estimate Resident Population This estimate was made and voted upon by the undersigned at a meeting called for the purpose, after due notice to each of the members of the time, place, and purpose of said meeting, and after Investigation and ascertainment by us of all the facts and after cooperative discussion and deliberation. The estimate is true to the best of our knowledge and belief. THE ABOVE STATEMENTS ARE MADE UNDER THE PENALTIES OF PERJURY Very Truly Yours, Local Licensing Authorities THIS CERTIFICATION MUST BE SIGNED BY A MAJORITY OF THE MEMBERS OF THE LOCAL LICENSING AUTHORITIES. od S�vv LATHAM LAW OFFICES I-T 6sa MAST Sm T 70!S OAT 10 PI !I: 76 R ING, MA 01867 Q n IADY I ATr - CMMm P r a Tr I09HVAMI.A M• ADL,TTID,1'O PRAOl[O& III vwe,.oxo,m -m a„n.+nwnwmesnm� October 28, 2015 Robert W. LeLacheur, Jr., Town Manager Board of Selectmen Reading Town Hall 16 Lowell Street Reading, MA 01867 TZI t98n6484900 FAN 198n � RE: Amendment to Regulatory Agreement and Declaran'on of Restrictive Covenants as to Johnson Woods Condominium On June 8, 2015 the Community Planning & Development Commission approved a relocation of an affordable unit from 30 Taylor Drive to 16 Taylor Drive. A copy of that approval is attached to this letter. This change requires that the Regulatory Agreement be amended to reflect the change in the location of the unit. We enclose the original Amendment to the Regulatory Agreement. DHCD has approved the form of this document. The Project Sponsor and the Project Lender have both signed the amendment. We request that the Chairman of the Board of Selectmen sign the amendment, and that it be returned to us, so that we can submit it to DHCD for its endorsement. Once the document is signed by all parties, we shall record the document at the Registry of Deeds and provide the Town with a recorded copy. We thank you for your cooperation on this matter. Sincerely, Latham Law Offices, LLC Jdle&am a: Jean Dehos, Assistant Town Manager Town Hall 16 Lowell Street Reading, MA 01867 I e Sb I ,NN OF RM tJ Lt IVtJ Town of Reading iOWN CLLRK .. i7 ,DING. MASS. 16 Lowell Street a o Reading, MA 01867 -2683 1015 JUN I I A & 01 Phone: 181 -942 -9012 �n.INCO0.P°� Foe 181 - 9429011 E.Al, 1wilsoo ®ciseadingma.us COMMUNITY PLANNING AND DEVELOPMENT COMMISSION June 8, 2015 Amendment to the PUD Decision and Special Permit RE: Minor Amendment — Johnson Woods, Phase 11 -468 West Street To the Town Clerk: This is to certify that, at a meeting of the Community Planning and Development Commission meeting dated June 8, 2015 by a motion duly made and seconded, it tans voted: "We, the Reading Community Planning and Development Commission, upon request from Bradley Latham, Attorney representing, Ted Moore, owner of 468 West Street, Johnson Woods, Phase If for minor amendments to the Special Permit for Johnson Woods, Phase 11, dated March 12, 2012; do hereby vote 5 -0 -0, to approve the minor amendments subject to the findings and conditions below. " MATERIALS SUBMITED: I. Email correspondence from Rieko Hayashi, with the Department of Housing and Community Development, dated April 24, 2015. 2. Modification request submitted by Attorney Bradley Latham dated May 18, 2015 and received on May 18, 2015. 3. Memorandum from William Bergcmn of Hayes Engineering dated May 11, 2015 and received on May 18, 2015. 4. Sheets C -5, C -7 and C -12 entitled Site Grading Plan Johnson Woods Planned Unit Development (Phase 1I), prepared by Hayes Engineering, dated October 6, 2011 and lastly revised May 4, 2015. 5. Email from Fire Chief Greg Bums to Community Development Director Jessie Wilson dated May 19, 2015. 6. Email from Property Owner Ted Moore to Jessie Wilson dated May 20, 2015. 7. Sketch Plan Johnson Woods Development, prepared by Hayes Engineering, dated May 7, 2015. 8. Plan entitled Johnson Woods, dated May 21, 2015 prepared by Gre do Velleco Architects. 9. Memorandum from Attorney Brad Latham dated June 1, 2015. 10. Memorandum from Town Engineer dated June 4, 2015. FINDINGS: I. The Applicant is seeking approval for Minor Modifications to Phase 11 of the Johnson Woods Planned Unit Development. 2. Changes include: l) Relocation of the single - family unit (unit 73) addressed at 37 Green Meadow Drive to Talbot Lane. This unit will be combined with another unit on Talbot Lane to create a new duplex building resulting in a total of 3 duplex buildings on Talbot Cane in Phase 11.2) Relocation of one affordable unit from 30 Taylor Drive to 16 Taylor Drive. This will allow for a community room/gathering pbtcc/work center nearthe lobby of 30 Taylor Drive. 3) As a result of the relocation of 37 Green Meadow Drive, a new three car garage will be installed in its place. Green Meadow Drive will also be revised to include two additional parking spaces. 3. The Approved affordable unit at 30 Taylor Drive is unit 1001 and contains 1 bedroom. 4. The relocation of the Affordable Unit will require an amendment to the Approved Regulatory Agreement as indicated in email correspondence from DHCD dated April 24, 2015. 5. The proposed water line on Green Meadow Drive shall remain as depicted on Sheet C- 7, dated October 6, 2011 and lastly revised May 4, 2015. 6. On a motion that was duly made and seconded, the CPDC determined that the remaining changes to the approved Site Plans and PUD-R Special Permit Conditions for Phase I and Phase H as requested are minor amendments in accordance with Section 11.1.3.13 of the PUD By -Laws. CONDITIONS: 1. The CPDC hereby approves the modifications to the approved Site Plans and PUD -R Special Permit for the Johnson Woods development, Phase H as requested. 2. Prior to the issuance of an occupancy permit for unit 1001 at 30 Taylor Drive, the Applicant shall submit to the Department of Housing and Community Development (DHCD) for approval to amend the Affordable Housing Regulatory Agreement for Johnson Woods Condominiums. A copy of the final executed amended regulatory agreement shall be submitted to the Town Planner prior to the occupancy of Unit 1 ool at 30 Taylor Drive. t-ontemplated mture changes to the plan approved hereby shall be presented to the Community Planning & Development Commission, the Zoning Enforcement Officer/Building Inspector, or other relevant Town Boards or staff prior to implementing proposed changes. 1. Ad®nistrative Approval of Modilleations: A proposed change may qualify for administrative approval as a Minor Modification if the changes do not substantially alter the concept of the approved Plan in terns of the qualities of the specific location, ? S-o the proposed land use, the design of the building form and approved building details and materials, site grading or egress points, and minor changes in site layout, topography, architectural plans, landscaping plan, traffic circulation, parking, lighting plan, signagc or open space. 2. Minor Modification by CPDC: A proposed change that does not meet the criteria for Administrative Approval shall be reviewed by the CPDC at a regularly scheduled meeting. 3. Major Modification: Substantial additions, deletions or deviations from the approved plan include any relocation or shifting of structures or parking areas as well as: a) Any increase in the gross floor area of structure or any changes to the building envelope; b) Any change that requires additional water or sewer usage or the relocation of water and sewer utilities; c) Any increase in impervious areas, either by changes to structures or paved parking areas; d) Substantial changes to the approved architectural drawings, including changes in building materials and color. (Note: Approval of the major modification shall be grounds for reconsideration of the Site Plan application. Denial of proposed major modifications shag not invalidate the Site Plan in conformance with the previously approved Pin). Signed= to accuracy ojthe vote: Cc: Applicant, Assistant Town Manager, Town Clerk, Building Inspector, Conservation Administrator file ! 1 5Lq LOCAL INITIATIVE PROGRAM AMENDMENT TO REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS FOR OWNERSHIP PROJECT Reference is made to the Regulatory Agreement dated July 17, 2007, by and among the Commonwealth of Massachusetts, acting by and through the Department of Housing and Community Development ( "DHCD "), pursuant to G.L. c. 23B §1 as amended by Chapter 19 of the Acts of 2007, the Town of Reading ("the Municipality"), and Johnson Woods Realty Corporation, a Massachusetts corporation, having an address at 8 Doak; Lane, Marblehead, MA and its successors and assigns ("Project Sponsor") recorded at Middlesex South District Registry of Deeds ( "Registry") at Book 49791, Page 1, as amended on October 22, 2013, which amendment is recorded at Registry Book 63101, Page 401. In consideration of the agreements and covenants set forth in the Regulatory Agreement, and other good and valuable consideration, the receipt and sufficiency of which each of the parties hereto hereby acknowledge to the other, DHCD, the Municipality, and the Project Sponsor hereby agree and covenant that the Regulatory Agreement is hereby amended with reference to the relocation of one unsold Low and Moderate Income Unit, as follows: The Low and Moderate Income Unit known and numbered as Unit 1001 that was in Building 67 at 30 Taylor Drive is relocated to be designated as Unit 1001 in Building 66 at 16 Taylor Drive. The relocated unit remains a one bedroom unit with substantially the same square footage. In all other regards, the above - referenced Regulatory Agreement remains in full force and effect. Executed as a sealed instrument as of I L(jj 21f , 20I5. �-j— PROJECT SPONSOR Johnson Woods Realty Corporation DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT By: its Associate Director MUNICIPALITY Town of Reading, Massachusetts By: its Chairman of the Board of Selectmen 9/6� COMMONWEALTH OF MASSACHUSETTS COUNTY OF M[DDiLLESEX, as. At,, .2015 On this 24" day of AVIt6t 2015, before me, the undersigned notary public, personally appeared Edward TQAGme, proved to me through satisfactory evidence of identification, which was a Massachusetts driver's license, to be the person whose name is signed on the preceding document, as President of Johnson Woods Realty Corporation (Project Sponsor], and acknowledged to me that he signed it voluntarily for its stated purpose. Notary PublicY Print Name: rANIi .,(^ � aam�urwG:m aM.rd�.r s Et /Ra,* W My Commission Expires: COMMONWEALTH OF MASSACHUSETTS COUNTY OF SUFFOLK, as. , 2015 On this day of .2015, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identification, which were to be the person whose name is signed on the preceding document, as - for the Commonwealth of Massachusetts acting by and through the Department of Housing and Community Development, and acknowledged to me that he/she signed it voluntarily for its stated purpose. Notary Public Print Name: My Commission Expires: Sb7 COMMONWEALTH OF MASSACHUSETTS COUNTY OF MIDDLESEX, as. , 2015 On this day of 12015, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identification, which was a Massachusetts driver's license, to be the person whose name is signed on the preceding document, as Chairman of the Board of Selectmen for the Town of Reading, and acknowledged to me that he signed it voluntarily for its stated purpose. Notary Public Print Name: My Commission Expires: a �3 Sb8' CONSENT TO REGULATORY AGREEMENT Johnson Woods (Project name) Reading. MA (City/Town) Johnson Woods Realty Corporation (Project Sponsor) The Undersigned East Boston Savings Bank, a banking corporation duly organized by law and having a usual place of business of Ten Meridian Street, East Boston, Massachusetts 02128 being the holder of a Commercial Real Estate Construction Mortgage recorded with Middlesex South District Registry of Deeds Book 60186, Page 187; and holder of Collateral Assignment of Leases and Rents recorded with Registry of Deeds Book 60186, Page 206; and holder of a Conditional Assignment of Development and Phasing Rights as to Phase 11 recorded with Registry Book 60186, Page 220, on the above described, hereby consents to the execution and recording of this Agreement and agrees that in the event of any foreclosure or exercise of remedies under the Mortgage it shall comply with the terms and conditions hereof. East B n Savin s Bank By i its oce 6Pwxva&;irT COMMONWEALTH OF MASSACHUSETTS COUNTY OF MIDDLESEX, ss. August a79 , 2015 On this 01 " day of August, 2015, before me, the undersigned notary public, personally appeared Robert Millerick, proved to me through satisfactory evidence of identification, which were known bank representative, to be the person whose name is signed on the preceding document, as Vice President of East Boston Savings Bank., and acknowledged to me that he signed it voluntarily for its stated purpose. JXOLUI Aan6a1 Notary Public DOREEN IIARDNER Print Name:byrtn t, Noi.n Pubne My Commission Expires: ffNY caMUam. a wrExek" ra 315..70 MY paTTMY1M PJPirtN March ta. 2020 (g Sd9 Schena, Paula From: LeLacheur, Bob Sent: Thursday, November 05, 2015 9:23 PM To: Schena, Paula Subject: FW: Split tax rate BOS packet From: Lynda Zarrow [Izarrow @comcast.net] Sent: Thursday, November 05, 2015 7:55 PM To: Reading - Selectmen Subject: Split tax rate I understand there was a meeting this week about a proposed split tax rate (residential vs commercial) in Reading. I was unable to make it but wanted to voice my opinion. Our downtown is looking pretty good these days with new small businesses revitalizing what had become a sad place to shop and do business. I hope that any changes put in place would only impact those big businesses that can afford it (such as a company with more than a certain number of employees or a set revenue amount). Many local places are family owned and are already stuggling to compete. By increasing taxes for them, they'd most likely have to raise prices which might drive customers away to businesses outside of Reading. Please consider any change carefully, especially if it will have a neutral impact on the town's revenue. Thank you Lynda Zarrow �S�I Schena, Paula From: LeLacheur, Bob Sent: Saturday, November 14, 2015 3:12 PM To: Schena, Paula Cc- Delios, Jean Subject: FW: Conservation issues and requests, Request to END special taxes rates for businesses BOS packet From: richard wood [tempestbolt @yahoo.com] Sent: Friday, November 13, 2015 2:06 PM To: Tirone, Charles; Reading - Selectmen Subject: Conservation issues and requests, Request to END special taxes rates for businesses Hello, My name is Richard Wood and I live on 55 Locust St I specifically moved to Reading about 2 years ago because Reading is almost exclusively a SFH town and it was obvious to me that Reading had good environmental conservation management. I have no children. I spend a lot of time wondering around our conservation areas and trying to find birds and new animals. I take great pride in Reading's naturalness and feel a strong sense of environmental stewardship towards it. I am still very concerned for the future of our town: managing the population density of our town, keeping it as green as Possible, maintaining reasonable minimum lot sizes and % use of each lot, and not just maintaining but growing our conservation areas and open space. I honestly feel that if we prioritize these items, Reading will be one of the greenest, cleanest, healthiest, and most desirable places to live in MA in the future. 1. Please add more Tree City USA signs. Did you know that Reading has the second longest Tree City USA program in MA? Over 30 years now! A while back, I noticed that we had no Tree City USA signs! I was considering donating money to the town specifically to put some up... Today I found a new Tree City USA sign on Haverhill at, Thank you! How many of these signs do we have in Reading now? What is the cost for each one? Would you consider adding the "30 years" to the bottom of the sign? To me, these signs are important. I don't want to live in Woburn or Stoneham or Medford. I think irs important that we identity that being green is one of our most important priorities! If it's not, please tell me, so I can move and save myself the heartbreak of seeing our town become urbanized over the next 30 years. It's a choice, our choice . 2. Please use environmental easements and other measures to preserve the naturalness of our town. Lowell at is a scenic highway. Imagine my horror when I found that 116 Lowell St destroyed over .5 acres of trees in the backyard. There's a small pocket of trees in that area of town behind everyone's home, perhaps 2 -5 acres. I understand that Reading can't dictate to private land owners how many trees to keep (except for wetlands), BUT the decision to remove them was largely based on development plans for the site of the historic house there. My question is why didn't the town consider requesting an environmental easement, or otherwise request that they preserve the trees there, as a prerequisite of developing that lot or removing the house there? Likewise, I don't know what the plans for that lot is, but I really really hope that its one SFH. Also, I hope there are plans to comply with our scenic route bylaws and plant trees along the at at the front side of the property... Has Reading ever considered using environmental easements? I would prefer that Reading combed through the town and tried to identify key areas with pockets of natural vegetation and offer tax abatements to lots that were willing to put an 1 (9 environmental easement in their backyard. The south side of our town is the least natural and has the least amount of open space. 3. Please make all of Main at and Salem st a scenic route. I've said it 3 million times, south main at is the ugliest part of our town. The very first time I came to Reading, I drove up south Main St and went to the train station. My first impression was that Reading was just like Stoneham; I didn't want to move here based on that. Please add more trees to S. Main St and consider adding the condition of having more trees for all development on S. Main St. Bonus: if you can make Woburn, Summer, Forest, Pearl, Charles, and Franklin at scenic as well. 4. Please protect the Ispwich. Currently, there is a 3 acre lot for sell on Haverhill at in North Reading directly adjacent to the Ipswich for 150k. I would like to request that the Reading Conservation Committee ask to be involved in the fate of that lot. I feel that it should probably be added to the conservation land of NR as it is on the Ipswich and next to our conservation area. That entire area of NR should probably be conservation. Regardless, please work to ensure that the fate of that lot doesn't negatively affect our Conservation areas or the Ipswich areas. Lastly, as a general comment: The most desirable towns in Eastern MA are Concord, Carlise, Weston, Lincoln, Sudbury, Dover, Wayland, etc. There's a striking similarity in these towns, they all do not urbanize and prefer to increase residential property taxes than try to "increase the tax base ". As a result, they are the most green, have the best schools, least crowded, and all -in -all are ideal places to live one's residential life in peace. Towns like Winchester, Newton, Wellesley, Lexington optimize what a "town" is. They have amazing schools and a walkable town. In this incidence, the town's sole focus is residential life. All their choices consider the impact to the schools, residential communities, and to the character of their town. As a result, they are EXTREMELY calculated with their use of commercial development. The are also VERY careful about high density housing and try not to let it creep into SFH areas. I said it above, but I do not what to live in Woburn, Burlington, Natick, or worse, Lowell or Medford. There's a decision coming up on Tuesday to increase Commercial property tax rates. At the heart of this decision is whether Reading prioritizes Residential life or "increasing the tax base for the town ". Please remove the reduced property taxes for businesses. Also, increase my residential taxes - keep Reading SFH, green, low density (2500 people per mile isn't really low), and RESIDENTIAL. I plan to attend Dave Williams discussion on winter feeding for birds that night, but I hope the town makes the correct decision and ENDS special taxes rates for businesses. Richard Wood 55 Locust St 2� nationalgrid This is an important notice. Please have it translated Este E um a iso impo w. Qu6m mmu14 -lo oadueir. 4AY LA MQT BAN l 6NG CAO QDAN TRONG 310 one 9m cm c0o6w1 c. am a. a A. tmpataem. Shame nvndado trutwir. VN M LANG CHO DIM L41 TH6NG GADAr noamlgrimm norq)cm R9'n16b1 Avis Mld.L Wuilke "dim mn i.¢ .t. ck g a g M, RiI� png�a LBM H'o rmpcsU si prega di trail M. October 2015 Dear Public Official, National Grid is committed to safety—the safety of our employees, the communities we serve and your constituents! Please take a moment to read this letter, as well as the enclosed important gas safety brochure. The brochure was designed to assist you in becoming more familiar with natural gas and the programs we developed regarding natural gas pipeline safety. As a public official, we are asking for your help and assistance with educating your team and constituents on natural gas pipeline safety. In the event of a natural gas incident in your area, it is critical that you, your team and your constituents, know the necessary steps/actions they need to take. The most important step /action you can take is — IF YOU SMELL GAS, ACT FAST. National Grid is the largest distributor of natural gas in the Northeast, operating over 35,000 miles of pipelines in New York, Massachusetts and Rhode Island. Here in Massachusetts we own and operate almost 11,000 miles of underground transmission and distribution natural gas pipelines, which supply approximately 870,000 customers. Additional information about the transmission pipelines in Massachusetts is available upon request by contacting your Community and Customer Management Director (see below). To better educate you on where National Grid's natural gas transmission pipelines are located in your area, the federal government has a natural gas pipeline mapping system, known as NPMS. NPMS provides each user a view of the gas transmission pipelines, as well as their pipeline operator in your area, one county at a time. Please note, the user will not see gathering or distribution pipelines; therefor:, not all pipelines in an area will be visible. The link to NPMS is hftps:/ANww.npms.phmsa.dot.gov/PublicViewer/. An Integrity Management Program (IMP) was developed by National Grid in accordance with the rules established by the US DOT and local state regulatory agencies. The primary goal of this IMP is to continuously improve safety by identifying, assessing and managing risks to transmission natural gas pipelines. A section of our IMP is dedicated to defining high- consequence areas (HCAs). In these HCAs, we have developed supplemental hazard and assessment programs. For more information regarding the IMP, please go to our website at www.nationalgridus.com. (over) IMPORTANT NATURAL GAS SAFETY INFORMATION W W W.NATIONALGRIDUS.COM 2015 PO nationalgrid Enclosed is a safety brochure entitled, "Natural Gas Pipeline Safety — Your actions can be just as important as ours." As stated above, we are asking for your assistance in educating your team and constituents on the natural gas safety topics included in the brochure: • How to recognize and respond to a natural gas incident • Overview of our Damage Prevention Program and why calling 811 — Dig Safe® is critical before any excavation /digging takes place Community and Customer Management Director Contacts: Joseph Carroll - Barnstable, Bristol, Norfolk, Plymouth and Suffolk Counties —1- 617 - 263 -3385 Aleta Fazzone - Franklin, Hampshire and Worcester Counties — 1 -508- 860 -6386 David Gendall - Middlesex and Essex Counties — 1- 978 - 725 -1353 We would like to thank you in advance for your help and assistance in creating a more informed and engaged public regarding natural gas safety. Sincerely, Kathleen A. McNamara Program Manager Enclosure IMPORTANT NATURAL GAS SAFETY INFORMATION Z°/ W W W.NATIONALGRIDUS. COM 2D15 Po MN10053 The CCOTtUlloubnOYth Of Anquouzetto DEPARTMENT OF PUBLIC UTILITIES NOTICE OF FILING AND PUBLIC HEARING D.P.U. 15 -161 November 2, 2015 Petition of Boston Gas Company and Colonial Gas Company, each d/b /a National Grid, pursuant to G.L. c. 25, § 21, for approval by the Department of Public Utilities of its Three -Year Energy Efficiency Plan for 2016 through 2018. On October 30, 2015, Boston Gas Company and Colonial Gas Company, each d/b /a National Grid ( "Company "), filed with the Department of Public Utilities ( "Department ") a petition for approval of a three -year energy efficiency plan, covering calendar years 2016 through 2018 ( "Three -Year Plan"). The Company filed its Three -Year Plan pursuant to An Act Relative to Green Communities, Acts of 2008, c. 169, § 11 ( "Green Communities Act "), and Investigation by the Department of Public Utilities on its own Motion into Updating its Energy Efficiency Guidelines Consistent with An Act Relative to Green Communities, D.P.U. 08 -50 (2008); D.P.U. 08 -50 -A (2009); D.P.U. 08 -50-B (2009); D.P.U. 08-50-C (2011); D.P.U. 08 -50 -D (2012). The Department has docketed this matter as D.P.U. 15 -161. The Green Communities Act requires the Commonwealth's electric and gas distribution companies, and municipal aggregators with certified efficiency plans ( "Program Administrators ") to develop energy efficiency plans that provide for the acquisition of all available energy efficiency and demand reduction resources that are cost-effective or less' expensive than supply. G.L. c. 25, § 21. To accomplish this goal, Program Administrators are required to develop three -year energy efficiency plans, in consultation with the Energy Efficiency Advisory Council ( "Council "), and submit such plans to the Department. G.L. c. 25, § 21. Once a plan is submitted, the Green Communities Act requires the Department m: (1) consider the plan; (2) provide an opportunity for interested persons to be heard in a public hearing; and (3) within 90 days after the submission of the plan, issue a decision on the plan that ensures that all energy Oficiency and demand reduction resources that are cost -effective or less expensive than supply have been identified and captured by the Program Administrator. G.L. c. 25, § 21. The Company's proposed Three -Year Plan includes energy efficiency programs for residential, low- income, and commercial and industrial customers. The Plan also includes the Company's Residential Conservation Service filing. The Company's proposed budget for the three -year period is $390,870,325 ($127,482,862 in 2016, $129,937,505 in 2017, and $133,449,958 in 2018) and includes a performance incentive. 9 D.P.U. 15 -161 Page 2 If the Company's Three -Year Plan is approved as proposed, the Company states that its proposed budgets will have the following effects for Boston Gas Company: • A residential heating customer (R -3) using 130 therms per month could experience a monthly peak bill increase of $8.36 or 5.1 percent in 2016; a monthly peak bill decrease of $0.21 or 0.10 percent in 2017; and a monthly peak bill increase $0.22 or 0.10 percent in 2018. • A residential low- income (R -4) customer using 121 drerms per month could experience a monthly peak bill increase of $5.81 or 3.8 percent in 2016; a monthly peak bill decrease of $ -0.14 or -0.10 percent in 2017; and a monthly peak bill .. increase of $0.15 or 0.10 percent in 2018; and - - • Bill impacts for commercial and industrial customers will vary. These customers -- -should - comaebthcHempanyfox If the Company's Three -Year Plan is approved as proposed, the Company states that its proposed budgets will have the following effects for Colonial Gas. Company: • A residential heating customer (R -3) using 110 therms per month could experience a monthly peak bill increase of $7.12 or 5.5 percent in 2016; a monthly peak bill decrease of $ -0.18 or -0.10 percent in 2017; and a monthly peak bill increase $0.19 or 0.10 percent in 2018. • A residential low- income (R4) customer using 110 therms per month could experience a monthly peak bill increase of $5.35 or 4.2 percent in 2016; a monthly peak bill decrease of $ -0.13 or -0.10 percent in 2017; and a monthly peak bill increase of $0.14 or 0.10 percent in 2018; and Bill impacts for commercial and industrial customers will vary. These customers should contact the Company for specific bill impact information. If the Company's Three -Year Plan is approved as proposed, the Company states that its proposed budgets will have the following effects for Blackstone Gas Company: • A residential heating customer (R -3) using 125 CCF per month could experience a monthly peak bill increase of $9.79 or 4.31 percent in 2016; a monthly peak bill decrease of $ -0.18 or -0.07 percent in 2017; and a monthly peak bill increase $0.24 or 0.10 percent in 2018. • A residential low- income (R -4) customer using 125 CCF per month could experience a monthly peak bill increase of $15.61 or 8.50 percent in 2016; a monthly peak bill decrease of $ -0.13 or -0.07 percent in 2017; and a monthly peak bill increase of $0.20 or 0.10 percent in 2018; and 0 D.P.U. 15 -161 Page 3 • Bill impacts for commercial and industrial customers will vary. These customers should contact Blackstone Gas Company for specific bill impact information. Customers who participate in energy efficiency programs may experience a monthly bill decrease over the duration of the Three -Year Plan. For specific bill impacts, please contact the Company as indicated below. Copies of the Three -Year Plan are on file at the Department's offices, One South Station - 5' Floor, Boston, Massachusetts 02110 for public viewing during business hours and on the Department's website at http: / /www.mass.gov /dpu. Documents on the Department's website may be accessed either by browsing for documents by industry (E.g., Electric or Gas) at http: / /webl. env. state. ma. us / DPU /Fil6Rwmld-mkets/byitidusiry or by looking no the docket by its number in the docket database at http: / /webl.mv.state.ma.w /DPU /FileRoom/dockets /bynumber. A copy is also on file for public view at the office of National Grid, 40 Sylvan Road, Waltham, Massachusetts 02451 and on the Company's website. Any person desiring further information regarding the Three -Year Plan should contact counsel for the Company, Andrea G. Keeffe, Esq., at (781) 907- 2123. Any person desiring further information regarding this notice should contact David Gold or Shannon Sawyer, Hearing Officers, Department of Public Utilities, at (617) 305 -3500. The Department will conduct a public hearing to receive comments on the proposed Three -Year Plan. The hearing will take place on November 30, 2015, 2:00 p.m. at the Department's offices, One South Station -51° Floor, Boston, Massachusetts 02110. Any person who desires to comment may do so at the time and place noted above or submit written comments to the Department not later than the close of business (5:00 p.m.) on November 30, 2015. Any person who participated in the Council process or whose interests were represented by a member of the Council, and who desires to participate in the evidentiary, phase of this proceeding must file a written petition for leave to intervene with the Department not later than the close of business on Monday, November 2, 2015. Any person who did not participate in the Council process or whose interests were not represented by a member of the Council, and who desires to participate in the evidentiary pbase of this proceeding must file a written petition for leave to intervene with the Department not later than the close of business on Friday, November 13, 2015. A petition for leave to intervene must satisfy the timing and ,substantive requirements of 220 C.M.R. § 1.03. Receipt by the Department, not mailing, constitutes filing and determines whether a petition has been timely filed. A petition filed late may be disallowed as untimely, unless good cause is shown for waiver under 220 C.M.R. § 1.01(4).. To be allowed, :a petition under 220 C.M.R. § 1.03(1) must satisfy the standing requirements of G.L. c. 30A, § 10. All responses to petitions to intervene must be filed by the close of business of the second business day after the petition to intervene was filed. An original and one (1). copy of all written comments or petitions to intervene must be filed with Mark D. Marini, Secretary, Department of Public Utilities, One South Station - 5" Floor, Boston, Massachusetts 02110, not later than the close of business on the dates noted 3� D.P.U. 15 -161 Page 4 above. One copy of all written comments or petitions to intervene should also be sent to the Company's attorney, Andrea Keeffe, Esq., National Grid, 40 Sylvan Road, Waltham, Massachusetts 02451, and by email, Andrea.Kmffe@nationalgrid.com. All documents should also be submitted to the Department in electronic format using one of the following methods: (1) by e-mail attachment to dnu.efiling ®state.ma us, and the hearing officers david.i.aoldastate.ma or shannon.sawyer@state.ma.us or (2) on a CD -ROM. The text of the e-mail or CD -ROM must specify: (1) the docket number of the proceeding D.P.U. 15 -161; (2) the name of the person or company submitting the filing; and (3) a brief descriptive title of the document. The electronic filing should also include the name, title, and telephone number of a person to contact in the event of questions about the filing. All documents submitted in electronic format will be posted on the Department's website: hUp://www.Mass.gov/dpu. 9 0 � OrR > ° Town of Reading ��p�o; Meeting Minutes ,xmav °' Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -11 -03 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Time: 7:00 PM Location: Selectmen Meeting Room Session: Open Session Attendees: Members - Present: Chairman Daniel Ensminger, Vice Chairman John Halsey, Secretary Kevin Sexton, Barry Berman Members - Not Present: John Arena Others Present: Town Manager Bob LeLacheur, Assessor Victor Santaniello, Executive Assistant Paula Schena, Sean P. Kelly, Kevin Brown, Al Salvia, Sylvain Tremblay, Stephen Crook, Robin Drane, John Gagnon, John Douglass, Phil Vaccaro, Steven Barbas, John Crosby, Michael Giacalone, Leslie McGonigle, Lisa Deleo, Lisa Egan, Andrew Schultz, Lisa Vouras, Bill Brown, Michael Patalano, John Tedesco, Tom O'Connor, Dennis Frazier, Greg Ryan, Brian Crosby, Peter Simms, Bobbi Botticelli, Laurence Hodson, Jeanne Hodson, Charles Gray, Kevin Barile, Mark Doherty, Minutes Respectfully Submitted By: Secretary Kevin Sexton Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - John Halsey noted that he was visiting with Recreation tonight while they are hosting an open forum downstairs. All users of Birch Meadow are invited to come as able to discuss the Master Plan for the Birch Meadow area. He also noted that the RMHS Athletic Hall of Fame induction is November 21n. Daniel Ensminger noted that he attended the Financial Forum on October 26"' and the first round of reviewing Police Chief resumes and they have good candidates. The Veteran's Day ceremony is November 11 at the Senior Center for breakfast followed by a ceremony on the common. Public Comment - Bill Brown asked about the status of the land across from the High School and the Town Manager noted that the schools did some drilling but he never saw the results. Also, Town Counsel and Engineering are working on the paperwork. John Halsey noted that the most recent conversation on that land was for early childhood education. BIII Brown noted that he and the Cemetery Trustees toured the cemeteries with the Permanent Building Committee. Town Manager's Report - The Town Manager noted that he attended four Permanent Building Committee meetings. The quality of the members Is unbelievable. They are high quality and working closely with the Facilities Director. Page 1 1 `� / Board of Selectmen Minutes - November 3 2015 - oaoe 2 Town Meeting begins next Monday at 7:30 p.m. and it should be a two night Town Meeting There were almost 600 responses to the Birch Meadow survey. Passive recreation and walking were of very high interest. A dog park and skateboard park were low. The results will be summarized for the public. The Town Manager noted that the Police Chief will be in at the next meeting to give an update on the Police Master Planning to update law enforcement for the next 5 - 10 years i.e. cameras for Officers. He noted that a lot of people are recording events as they happen. The Town Manager noted that MAPC will wrap up their work on December 1. The RMLD will give an update on space needs. Jean will cover economic development models. At the December 15a' Selectmen's Meeting the Board will confirm the Police Chief appointment. The Library Building Committee will do a formal update with an expected completion and moved in by September. There will be a joint meeting with the Recreation Committee on the Birch Meadow Master Plan. There will also be a discussion on a Disability Commission. The Town Manager also recommends that the Selectmen set up an ad hoc Cable TV Committee to prepare for negotiations with Comcast and Verizon because the agreements expire in two years. Barry Berman asked if this has anything to do with RCN and the Town Manager noted they might be evaluated. John Halsey noted it is simple to create a committee but we need to know what they will be doing. He suggests starting on this right away. Discussion /Action Items Authorize MWRA Debt - The Town Manager noted that this is for Phase 7 of the water main replacement. amounts as follows: Year Installment 2016 $7,810 2017 7,810 2018 7,810 2019 7,810 2020 7,810 documents as may be determined by them or any of them to be necessary or convenient to carry into effect the Provisions of the foregoing vote was aooroved by a vote of 4 -0 -0. Pagel 2 Board of Selectmen Minutes - November 3 2015 - page 3 Hearing - Tax Classification for FY2016 - The Secretary read the hearing notice John Halsey noted that he filed documents today with the Town Clerk Indicating there may be some appearance of conflict because he serves on the Chamber of Commerce Board of Directors. He does not feel there is a conflict because they don't dictate his decision. There was material put out by the Chamber of Commerce that had his name as one of the Board of Directors. He does not feel he needs to recuse himself. The Town Manager noted that Town Counsel agrees there Is no conflict. Assessor Victor Santaniello was present. He noted that the Board needs to decide on a minimum residential factor; whether they want a discount for open space; whether they want to grant a residential exemption or a small commercial exemption. Victor Santaniello noted that the Town has never adopted a split tax rate so the Minimum Residential Factor is 1. Mr. Santaniello noted that the average family home value is $499,500 and he reviewed a chart showing various shifts In the residential factor. He noted that the average commercial property valuation for FY2016 is $1,493,100 and he reviewed a chart showing a commercial tax bill at various shifts. Barry Berman asked if 22% of the commercial tax base is under $1 million then the average median is $480,000 and Victor Santaniello indicated that is correct. Victor Santaniello noted that the Discount for Open Space is an exemption of up to 25% which can be adopted but never has. - Victor Santaniello noted that the Residential Exemption is for residential properties that are owner occupied. This would raise the residential tax to $17.51 from $14.51. The estimated breakeven point is $550,000 and a tax amount of $7980. John Halsey noted that 70% are below the breakeven point. He feels the elderly and low Income hurt the most and we should protect that class. Daniel Ensminger asked if paper work has to be filed for a residential exemption. Victor Santaniello noted yes. He would have to send a letter to residents and they would have to provide paperwork. It Is very labor Intensive and it can't be done for one year and not another. Communities who adopt this have a higher rate of investor property. John Halsey asked if the startup cost is onerous and Victor Santaniello noted it is. The communities who have adopted it are Boston, Chelsea, Cambridge and Waltham,. John Halsey noted that the elderly population is growing very fast in Reading and the people who live in town want to stay in town. Victor Santaniello noted that the Board can grant a small commercial exemption up to 10% of the property value but does not include industrial or personal property. Daniel Ensminger asked how many would be eligible and Mr. Santaniello noted 218 quality. After he takes out small home based businesses, then there are 53 who might qualify and of the 53 only 7 are owner occupied. Barry Berman asked if there are three businesses on one property and one has 3 employees and the other two have 4 and 7 do they qualify and Mr. Santaniello noted if it is under $1 million then yes, if over $1 million then no. John Halsey asked if the building is under $900,000 and there are three businesses each with under 10 employees, are they eligible? Mr. Santaniello indicated yes. 2 Page 1 i P ��J Board of Selectmen Minutes - November 3. 2015 - pace 4 Victor Santaniello reviewed a chart of surrounding communities and noted that Reading and North Reading have no split tax rate. Daniel Ensminger asked why Winchester's split was very minimal 12.14/11.40 and Victor Santanlello note that they put the water and sewer on the rate. There is no shift in the taxes but there are two rates because of water and sewer. Daniel Ensminger noted that Stoneham has a dramatic split of 12.96/22.08. Barry Berman noted that there is no average for commercial properties so how do we know if that property is paying its fair share. Victor Santaniello noted that the Assessors request their income and expenses information to determine a value. John Halsey noted there is a certain obligation to look at people's ability to stay in Town. With a residential exemption a $408,000 home would get a tax reduction of $485 and a $883,000 home would go up $999. John Halsey noted that there are a handful of commercial sites in Reading worth $20 million and he asked if they are paying their fair share. Barry Berman noted that we support our businesses. If we don't change the rate but do a residential exemption, the average residential tax bill will increase 6.15% and the average commercial will increase 1.6 %. Kevin Sexton noted we are talking about money going in and out of people's pockets and he would like to hear from the people who are being affected. He noted that we are trying to make the Town attractive to economic development. Bill Brown, 28 Martin Road, noted that John Halsey makes sense. On top of a tax increase, the water bill will increase and there will be no increase in social security next year. John Tedesco asked how this will affect Prop 2 y: next year and Daniel Ensminger noted it Is revenue neutral. Andrew Shultz, President of the Reading /North Reading Chamber of Commerce noted that the Chamber is against a tax increase. Businesses are paying $6500 more in Lynnfield than Reading so they will be coming to Reading. The Chamber is also against any plan that limits the number of employees because that stifles businesses. He noted that most business owners who lease are paying the taxes. The Chamber of Commerce goes on record that they are against a split tax rate. - Phil Vacarro, owner of 601 - 607 Main Street, noted that two of his tenants are paying 60% less than what the lease says. There is no parking. Four of his tenants are supposed to pay taxes by they don't. His only other choice is to put them out of business and renegotiate with someone else who can't pay. Robin Crane owner of Fitness Within noted that split rate will impact business owners. She pays triple net pay. John Douglas from Douglas Funeral Home noted that he works and lives in Reading. If the business tax Is Increased the cost will get passed onto the consumer. John Gagnon noted that he owns three commercial properties and parking is a problem. He feels Reading is not a friendly place to have a business. Bobbie Boticelli noted that she is a realtor and a home owner so she would get hit both ways. She feels the big box stores should help out. Daniel Ensminger asked for her thoughts on the residential exemption and she noted that just because a house is vPage 1 4 �P Board of Selectmen Minutes - November 3. 2015 - page 5 over $800,000 doesn't mean they can afford an increase. The elderly want to age in place. She also noted that Social Security is not increasing next year but Medicare is. Bill Brown noted that people complain about Reading not being business friendly but that is due to NIMBY including Summer Avenue. Kevin Sexton and Barry Berman noted they are in favoring of continuing the hearing. John Halsey noted that Victor did a great presentation. He Is not prepared to vote tonight. There is a lot of information and we need to get it right. He wants more time. Kevin Sexton noted that he wants to hear more of what the public wants. He will reach out to the parent groups. - Daniel Ensminger noted that the public can call, email, etc. He also noted that we need to decide if this is the right year to do this. The Town Manager suggested that two Selectmen work with him to get information out. Charlie Gray asked if it was possible to have workshops with the Selectmen to go over their concerns and Daniel Ensminger noted he didn't know if that could be done in two weeks. Victor Santaniello noted that this can be revisited In the spring to have more time to do community outreach. Lisa Egan, Executive Director of the Reading /North Reading Chamber of Commerce, noted that she moved to Reading because of the train station. She is from out of state and loves the Town. If the Town makes It harder for businesses then it was a lot of hard work for nothing. She noted that small businesses in Town support the community and always say yes when an organization asks for help. A 7% commercial base Is small and it won't grow if we make it harder. She wants to see more businesses in Town. Michael Giacalone, 9 Orchard Park Drive, noted that there is no simple answer. He noted that the Town needs to look at the ability to keep current businesses in Town. He came to a Town that was a small commercial base and he is willing to pay the cost to keep it that way. Larry Hodson noted that he charges $10 per square feet and he has a tenant who hasn't paid him for six years. Daniel Ensminger noted that he and Kevin Sexton will work on polling the public. John Halsey noted that he liked Charlie Gray's recommendation to empower them to have a workshop. He also noted that our taxes are extremely reasonable and the Board needs to think about how the professional team speed up when they are understaffed. A motion by Sexton seconded by Berman to continue the hearina establishing the FY2016 tax rate to November 17. 2015 at 8:15 p.m. in the Town Hall Selectmen's Meeting Room was approved by a vote of 4 -0 -0. Discuss Human Relations Advisory Committee and Boards and Committee Communication Policy - Linda Snow Dockser, Deputy Chief Segalla and Heather McLean from the Human Relations Advisory Committee were present. The Town Manager noted that the Board of Health Chairman Andy Freedman wants to issue a column to the press on the pressures of college students. He has a PHD and Is not an expert on any of these issues. The Issue is when the Committee speaks they are speaking n / Page 1 5 0 Board of Selectmen Minutes - November 3. 2015 - oaoe 6 for all. The Selectmen need to decide a communication policy for boards, committees and commissions. The Town Manager noted that the Reading Coalition Against Substance Abuse has a Board of Directors who do not issue press releases. The Board of Assessors does issue press releases but they are factual, not personal opinions. He recommends that the Selectmen meet with the Chairs and Vice Chairs of all boards and committees regarding a policy. Linda Snow Dockser, Chairman of the Human Relations Advisory Committee noted that they want to clarify how they perceive their mission. They see themselves doing outreach, education and letting residents know that Reading is a warm and welcoming Town. Barry Berman asked how they separate the function of education and also being a reporting agency. Linda Snow Dockser noted they want people to know they are a place where people can come for support. Deputy Chief Segalla noted that is where he comes into it as a police function. Linda Snow Dockser noted that last spring they did a press release giving instructions to people of what to do if they see hate in the neighborhood. They should call the police if they see something. They could do a community activity to raise awareness. They can make a positive experience out of a negative. The Town Manager noted that the Open Meeting Law can create problems for people reporting things. Daniel Ensminger noted that they can have a subcommittee meet with the person and bring the issue back to the full board. The Town Manager noted in that case it is better to have a subcommittee of two members. Linda Snow Dockser noted that Winchester has a two member subcommittee to do triage. Linda Snow Dockser noted that she has done research on how to safely communicate to the people they need to reach. Press releases need to present a unified front. The Police will publish a press release when an event happens in town and they will include the Human Relations Advisory Committee contact information. Deputy Chief Segalla noted that the Police are in favor of including the HRAC contact information. John Halsey asked what the addendum would do and Linda Snow Dockser indicated the goal is that people won't feel helpless. Mrs. Dockser noted that all other press releases go through the Selectmen or Matt Kraunelis. Heather McLean noted that she would like to create a Human Relations Advisory Committee Facebook page. It would be a public site but only Admins can post to the page. The page will be used to post events. John Halsey asked If this really is more of a calendar and Linda Snow Dockser indicated it is with reminders. John Halsey asked If there will be an opportunity to blog or communicate and Linda Snow Dockser indicated there will be no conversation. They will eventually like to run stories. John Halsey asked who will judge who the role model is and Mrs. Dockser noted either Matt Kraunelis or Kevin Sexton. Currently, she is sending out emails that is time consuming. Heather McLean recommended using mail chimp because it is free if there are under 2000 recipients. Ms. McLean also noted that the webpage needs to be kept up to date and events and meetings should be on there. Linda Snow Dockser asked the Selectmen to give their okay for these forms of communication. John Halsey asked if Facebook and the email marketing is the right format for what they do. The Town Manager noted that the social media for calendar purposes Is okay but once they get Into something that is personal opinion then It is not ne rily okay. T / Page 16 Board of Selectmen Minutes - November 3. 2015 - page 7 Barry Berman noted that he has no problem with the Facebook page for calendar and events. Heather McLean noted they will not post any blogs. John Halsey noted that their work is spectacular but he is not sure this is a group to be publicly controlled. It's more of a procedural question. The Town Manager noted they need to discuss timeliness if events occur and they can't get a quorum then who takes care of it. He and Matt Kraunelis will be the gatekeepers. Barry Berman requested that they come back to the Selectmen when they figure out the organizational structure. Kevin Sexton noted that the statement that gets attached to the Police press releases needs to be approved by the Board of Selectmen first. Approval of Minutes A motion by Sexton seconded by Berman to approve the minutes of October 20, 2015 was approved by a vote of 4 -0 -0. A motion by Sexton seconded by Berman to aoorove the minutes of October 6. 2015 was approved by a vote of 4 -0 -0. A motion by Sexton seconded by Berman to approve the minutes of September 16 2015 was approved by a vote of 3 -0 -1 with Halsey abstaining. A motion by Sexton seconded by Berman to adjourn the meeting at 10:17 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary Page 1 7 Ovio &W?