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Home My WebLink About2015-10-06 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING OCTOBER 6, 2015 Ensmineer, Halsey, Sexton, Arena, Berman LeLacheur la) Move to go into Executive Session to consider the purchase, exchange, lease or value or real property and that the Chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and to reconvene in Open Session at approximately 7:20 p.m. 6a) Move that the Board of Selectmen discontinue the use of the old Accuvote machines effectively immediately. Move that the Board of Selectmen approve the use of the ImageCast machine effective immediately. 6b) Move that the Board of Selectmen revoke the March 18, 2014 approval of the second driveway at 181 South Street. 6c) Move that the Board of Selectmen close the hearing on amending the Non -Union FY16 Classification Plan. Move that the Board of Selectmen approve the amendments to the Non - Union FY16 Classification Plan as presented. 6e) Move that the Board of Selectmen recommend the subject matter of Article 3 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 4 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 10 of the 2015 Subsequent Town Meeting Warrant. U) Move that the Board of Selectmen recommend the subject matter of Article 11 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 12 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 13 of the 2015 Subsequent Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 14 of the 2015 Subsequent Town Meeting Warrant. 7a) Move that the Board of Selectmen approve the minutes of September 15, 2015 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. Fax: (781) 942-5441 Website: www.readinema.gov Town of Reading 16 Lowell Street Reading, MA 01867 -2683 PUBLIC WORKS (781) 942 -9077 October 1, 2015 JRM Hauling & Recycling 265 Newbury Street Peabody, MA 01960 Attn: Caitlin Smith RE: Curbside Christmas Tree Collection Dear Ms. Smith: The Town of Reading has set the week for curbside Christmas tree collection the week of January 11 — 15, 2016 on the residents regular trash day. Please make the necessary arrangements. If you have any additional questions, please contact me at (781) 942 -9077. Vfry truly yours; Cka r Director of Public Works cc: Robert LeIachem Supervisors / Staff O Qtr Recd Tax Receipt Period Covered 1 Dec'10 $ 25,930.66 Nov('l0) 2 Mar'll $ 72,158.78 Dec('10)- Jan- Feb('11) 3 Jun'll $ 74,680.92 Mar - Apr- May('l1) 4 Sep'l1 $ 81,200.12 Jun - Jul- Aug('11) 5 Dec'll $ 78,060.75 Sep -Oct-Nov (11) 6 Mar'12 $ 80,014.30 Dec('11)- Jan- Feb('l2) 7 Jun'12 $ 82,379.42 Mar - Apr- May('12) 8 Sep'12 $ 84,171.11 Jun - Jul- Aug)'12) 9 Jan'13 $ 86,922.77 Sep - Oct- Nov('12) 10 Mar'13 $ 86,014.28 Dec('12) Jan- Feb('13) 11 Jun '13 $ 85,604.88 Mar - Apr- May('13) 12 Sep'13 $ 97,316.94 Jun - Jul- Aug('13) 13 Dec'13 -$ 84,587.26 Sep - Oct- Nov('13) 14 Mar'14 $ 85,386.60 Dec('13) Jan- Feb('14) 15 Jun'14 $ 87,459.79 Mar- Apr- May('14) 16 Sep'14 $ 91,525.40 Jun - Jul- Aug('14) 17 Dec'14 $ 86,141.97 Sep- Oct- Nov('14) 18 Mar'15 $ 93,127.59 Dec('14) Jan- Feb('15) 19 Jun'15 $ 85,173.49 Mar - Apr- May('15) 20 Sep'15 $ 90,222.76 Jun - Jul- Aug('15) 1,638,079.79 Trallinal2mos 4xthisatr 306,100.57 313,956.09 321,654.59 324,625.58 333,487.60 339,487.58 342,713.04 355,858.87 353,523.36 352,895.68 354,750.59 348,959.05 350,513.76 358,254.75 355,968.45 354,665.81 $400,000 $375,000 $350,000 $325,000 $300,000 $275,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 —Trailingllmos —4xthisgtr $ 288,635.12 $ 298,723.68 $ 324,800.48 $ 312,243.00 $ 320,057.20 $ 329,517.68 $ 336,684.44 $ 347,691.08 $ 344,057.12 $ 342,419.52 $ 389,267.76 $ 338,349.04 $ 341,546.40 $ 349,839.16 $ 366,101.60 $ 344,567.88 $ 372,510.36 $ 340,693.96 $ 360,891.04 FY Revenue $342,713 $354,751 $355,968 $ 90,223 0 o�N OFRfq�'q, Town of Reading ^ Town Clerk �b O �'SJ9'INCORPO�� To: Board of Selectmen Bob LeLacheur - Town Manager From: Laura A Gemme - Town Clerk Date: October 6, 2015 Subject: Election Tabulation Machines At the annual Town Meeting in 2014 it was voted to Include $ 72,000 for new Election Tabulation Machines into the Capital Plan for Fiscal Year 2016 and on February 13, 2014 Town Meeting voted to dispose of Election equipment. The current machines were put into place in 1995 with the first election being March 3, 1996. In Massachusetts we have the ability to choose between two machines that have been recently certified by the Elections Division of the Secretary of the Commonwealth. On August 5, 2015 there was a demonstration of both machines with poll workers, employees and Town Clerks from surrounding communities present. The DS200 is provided by ES&S and the ImageCast Is provided by LHS. On August 31, 2015 a RFP was published asking for a response by September 15, 2015. Both companies responded. Both machines meet the criteria set by the Town of Reading and are not too far from each other in cost. Below is a table of the cost comparison from the submitted quotes: Totals: $ 54,602 $ 56,258 Annual Support per year: $ 4,800 $ 5,075 As I said in the beginning of the process this has been a tough decision, both companies have been great to work with and both machines will work well within Reading. LHS has served the Town of Reading with the AccuVote machine for 20 years and I think they will continue to serve us well over the next 20 years with the ImageCast. In talking with the Poll workers in attendance at the demonstration the majority of them have agreed that the ImageCast is the best way to go. I am asking the Board to take a vote to discontinue the use of the AccuVote machine effective immediately as well as a vote to approve the use of the ImageCast effective immediately. L H S- Imo eCast I E S& S- DS200 Per Machine 5678 5687 Software - Optional 12500 1 3500 First Election Day Support 0 S 1575 Annual Machine Support 200 per machine 175 per machine Annual Software Support - Optional 3000 per year 3500 per year Totals: $ 54,602 $ 56,258 Annual Support per year: $ 4,800 $ 5,075 As I said in the beginning of the process this has been a tough decision, both companies have been great to work with and both machines will work well within Reading. LHS has served the Town of Reading with the AccuVote machine for 20 years and I think they will continue to serve us well over the next 20 years with the ImageCast. In talking with the Poll workers in attendance at the demonstration the majority of them have agreed that the ImageCast is the best way to go. I am asking the Board to take a vote to discontinue the use of the AccuVote machine effective immediately as well as a vote to approve the use of the ImageCast effective immediately. Legal Notice o4 0 To the Inhabitants of the Town of Reading: Please take notice that "the Board of Selectmen of the Town of Reading will hold a public hearing on October,6, 2015 at 8:00 p.m. in.'the Selectmen's Meeting Room, 16 Lowell Street, Reading,"; Massachusetts. on: ApproWgi ; ! Amendments to the PfoY- Union FY16 Classification Plan. A copy of the proposed docu- ; ment regarding this topro is available in - the TbWn Manager's office, 16 LdWell i - Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00p.m: and is,aeachad to the hearing notice on`fhe - website www. madingma.cov All interested parties are invit- 1 ed to attend the hearing, or ; may submit their oommerrWIfi' writing or by email pri' o 'r 6:00 p.m. on October8, 2015 to townmanagergci.read• ; ing.ma.us - _ 1 By order of Robert W. Lel-acheur'. - ' Town Manager P (o ( or rergo 0 Office of the Town Manager Lowell Street 1T,e 16 Reading, MA 01867 To: Board of Selectmen From: Robert W. Letacheur, Jr. CFA Date: September 22, 2015 RE: October 6r' Classification Public 781 - 942 -9043 townmanager @ci.rea dine.ma.us www. readingma.goy /town - manager One of your agenda items on October 6" is a Public Hearing scheduled for 8:00pm to approve amendments to the FY16 Classification plan. I will detail each requested change below: Facilities related items: Grade M: addition of Facilities Director — as explained at the Financial Forum on September 16`" subject to November 2015 Town Meeting approval of budget transfers. Grade 1: addition of Assistant Facilities Director — as explained at Financial Forum, funding to add position subject to November 2015 Town Meeting approval. Grade H: Addition of Purchasing Agent — position upgraded from Business Analyst in order to handle addition of Facilities department, funding to upgrade position subject to November 2015 Town Meeting approval. Grade E: Deletion of Business Analyst Pay & Class requests: Grade G: Addition of Recreation Administrator- with John Feudo assuming the role of Community Services Director, more of the Recreation responsibilities has fallen on the shoulders of staff in the division. The current Program Coordinator is well qualified for this promotion, and that position will remain (Grade E) on the Classification Plan as they formulate a budget for FY37. Incremental funding for this upgrade comes from pay & class funding approved by April 2015 Town Meeting. Grade F: Addition of Senior Case Manager— a similar situation where we have a highly qualified senior person serving currently as Case Manager (Grade E). Rather than upgrade the position; we would prefer to add this position and then promote the person - and then for a future budget request additional staffing in the Case Manager position. Incremental funding for this upgrade comes from pay & class funding approved by April 2015 Town Meeting. Other: Grade 1: rename the position to Assessor from Appraiser Grade F: rename position to Assistant Assessor from Assistant Appraiser Grade G: Addition of Human Resources Generalist — a position in the Town's budget but the hours to be divided between the Town and School HR divisions, as each is significantly understaffed and this addition will help. Funding to add position subject to November 2015 Town Meeting approval. Grade F: Deletion of the Assistant Building Inspector position. It has been vacant and unfunded with no plans to request funding in the next two years. 6 �GZ FY 2016 TOWN OF READING CLASSIFICATION PLAN effective October 1, 2015 except as noted below Schedule A -1 9 1003 Parking Enforcement A Offiar van Driver B Clark binary Asaacift Administrative Senior Library C scouter, Associate Adminisustom Animal Control RCASA Youth Senior Center D 1,summarst Office Coordituwr CooNirawr $IHin'69A yfF OtTcc Manse mMubllc RCASA Ouveah E Assisant Collator Aensant Town Clerk Assisant Trrmurer !F ume :/ Core Manager Computer Technician Librarian Smices Coordeewr Recranuon Program Regional Housing Senior Administrative Zoning Enforcement Coordinator Service Coordimtor Assisam Inspector Assisant Assessor AerebMBaYdNr Seater Care Manager Plumbing/Gm veteran's Service F pi's.) Health lm ten fyrydoli Offerer Winn W poster Human Resources Library Childreni Library Information Library Tahnical Canwrvmion Head Public Safety Generalist isN,M Servim Division Library Circulation Services Division Server es Division G Administrator D,surcltrr .1h Sohoolq Head Division HOd Hand Hea d Nun. Advocate Public Hralth Nurse Recreation Administrstor(soye Senior Composer Water Supply c(-) Technician Coordinator EIMMuman Servim Purchasing Again H Administrate Exaunve Assiftanl GIS AAnimaumor f saey Assistant Library 1 Director RCASA Director Health Agent Town Clerk Treasurer- Assistant Facilities Business Community Community Servim Human Res. Collector /Noisant 1 Assessnr(rewee Director(vxuror) Build, Ice atr Mauritanian, Dever ent Director Director Director Finance Director Asaisant DPW K Director Acusmnr Fire Chief Police Chief Techrwl Director Town Adommumtive AocaxmrvFirsewe L Smim Director Li Director [sinew Facilities; Mrater Assistant, Town fPatlhrW- suirelhe M Mangier DPW Duration 81 v1!) Fire Chief Police Chief 9 1003 erargO HEADQUARTERS 0 READING FIRE DEPARTMENT �QU Reading, Massachusetts 01867 GREGORY J. BURNS, Chief 757 Main Street BUS. Phone: 781 - 942 -9181 STA. Phone: 781 -944 -3132 Fax 781- 942 -9114 TO: Mr. Robert W. LeLachem, Jr. CFA, Town Manager FROM: Chief Gregory J. Burns DATE: September 30, 2015 RE: FY 15 Ladder Truck Repair Bill In January and February of 2015 the Fire Department Ladder Truck required service to the after treatment regeneration system on the engine. This system is a component of the emissions system and has required repeated servicing in the last several years. In January and February 2015 there were several services performed by the local Caterpillar dealer, Milton CAT. Since we have had repeated issues with this emissions system including an engine fire in July of 2012, I requested these repairs be covered under warrantee. In making repairs to our engine Milton CAT involved Caterpillar Inc. for assistance. Milton CAT did not inform us these repairs would not be covered under warrantee and they did not invoice us for the repairs in a timely manner. On or about September 10, 2015, I was informed by Milton CAT that their request to Caterpillar Inc. to have the repairs covered by warrantee was not approved and they would be sending the Town of Reading an invoice for the repairs. Several days latei the Department of Public Works received an invoice for $15,763.39 for the repairs. I reviewed the invoices and appealed to Caterpillar Inc. through their Customer Service Department in an effort to have the repairs covered under warrantee. As part of that appeal, I included background information, our experience with this engine and the services we received from Milton CAT. On September 30, 2015, I received notification from Milton CAT that they were working with Caterpillar Inc. on a resolution to this issue. Milton CAT is seeking a commitment from Caterpillar Inc. If agreed to by Caterpillar Inc., they would be responsible to pay one third the cost, Milton CAT would pay one third the cost and the Town of Reading would be responsible for one third the cost. The cost to the Town of Reading with this arraignment is $5,254.46. 0 6v` 2015 Subsequent Town Meeting Monday November 9, 2015 WARRANT OUTLINE REVISED 09/3012015 Art. Sexton Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ 375" Celebration — Town Moderator Alan Foulds ♦ Municipal Light Department annual report — General Manager Coleen O'Brien ♦ School Department annual report — Superintendent Dr. John Doherty • Motion to Table — Selectman 2 1 3 1 4 rvement Program FY - FY 2026 Bills the FY 2016 Budget 6 Road Acceptances - Causeway Road; Cory Lane; Dividence Road; Pondview Lane; Roma Lane and Sailor 9/30/2015 of Selectmen I ♦ Motion to Table — Selectman of Selectmen I ♦ Motion — Selectman Kevin 1 Cl ��2 Sexton ♦ Presentation — Town Manager Bob LeLacheur ♦FINCOM report —TBA of Selectmen ♦ Motion — Selectman John 9/10 vote required Arena ♦ Presentation — Town Accountant Sharon Angstrom ♦FINCOM report —TBA )M ♦ Motion —FINCOM Chair Mark Dockser ♦ Presentation — Bob LeLacheur and Dr. John Doherty • FINCOM report — TBA of Selectmen • Motion — Selectman Barry Berman ♦ Presentation —TBA ♦ Bylaw Committee report — TBA 1 Cl ��2 2015 Subsequent Town Meeting Monday November 9, 2015 WARRANT OUTLINE REVISED 09/30/2015 7 Zoning Bylaw Changes — CPDC ♦ Motion — CPDC Chair Jeff 2/3 vote required Purpose Hansen ♦ Presentation — Jeff Hansen ♦ CPDC Report — CPDC member Nick Salina ♦ Bylaw Committee Report - TBA 8 Zoning Bylaw Changes —CPDC ♦ Motion —Jeff Hansen 2/3 vote required Personal Wireless Service • Presentation — Jeff Hansen Facility ♦ CPDC Report —Nick Safina ♦ Bylaw Committee Report - TBA 9 Zoning Bylaw Changes — CPDC • Motion —Jeff Hansen 2/3 vote required Aquifer Protection District ♦ Presentation — Jeff Hansen ♦ CPDC Report —Nick Salina ♦ Bylaw Committee Report - TBA 10 Zoning Bylaw Changes —CPDC ♦ Motion —Jeff Hansen 2/3 vote required CPDC and ZBA Associate ♦ Presentation — Bob LeLacheur Members ♦ CPDC Report —Nick Safina ♦ Bylaw Committee Report - TBA 11 Bylaw Changes — 3.3.1.4 Board of Selectmen ♦ Motion —Dan Ensminger Removal for Absence ♦ Presentation — Bob LeLacheur ♦ Bylaw Committee report — TBA 12 Settle Potential Litigation Board of Selectmen • Motion— John Halsey ♦ Presentation — Bob LeLacheur ♦ FINCOM report — TBA 13 Cemetery Garage Facility Board of Cemetery ♦ Motion — TBA 213 vote required Trustees ♦ Presentation — TBA (Debt) ♦ FINCOM report — TBA 14 Bylaw Change — Section Board of Selectmen ♦ Motion — Kevin Sexton 8.9.1 Firearms ♦ Presentation — ad hoc Firearms Committee ♦ Bylaw Committee report — Stephen Crook 9/30/2015 ( 1), � 6 DRAFT - BOARD OF SELECTMEN 2016 AGENDAS 2016 9/3012015 Rcspornibility sul't lime .'January Office Hour 12,2016 Conferences> 6:30 FY17 Town Budget 7:00 Overview LeLacheur Public Safety - Fire Burns Public Safety - Police TBA Public Safety - Dispatch TBA Public Works Zager Enterprise Funds LeLacheur FY17 Town Budget. 7:00 Public Library Urell/Truslees 8:00 Finance AngstrotWBOA Community Services Delios/BCCs Public Services LeLacheur Benefits, Miscellaneous LeLacheur Capital/Debt - LeLacheur Summary LeLacheur January 20, 2016 - Financial Forum - Pleasant St Ctr 7:30 '. HEARING January 26, 2016 Close Warrant for April 25,2016 Annual Town Meeting LeLacheur 8:00 ':� Olfice hour February 9, 2016 6:30 ;. Feb Local elections March 1, 2016 Tuesday March 8,2016'. Office Muir 6:30 Board Reorganization LeLacheur March 22, 2016 (9 60 HEARING (effective December 2015 billing) jLcLacheur 9:00 Vote Annual Town Meeting Warrant Articles jLcLacheur 9:30 April 5, 2016 6:30 Office Hour April 19, 2016' z Town Meeting April 25, 2016 Monday Town Meeting April 28, 2016 Thursday Town Meeting May 2, 2016 Monday Town Meeting May 5, 2016 Thursday Office Hour May 3,, 2(16 6:30 M Office Hour 6:30 `Suu Future Agendas Joint Meeting with RMLD Commissioners Multi Board/Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Jan 26/Mar Review BOS/PM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs - June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual g 4f �y V(3 Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual �y V(3 � Fq Town of Reading 4 4 Meeting Minutes h Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -09 -15 Time: 7:12 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Purpose: General Business Session: General Session Attendees: Members - Present: Chairman Daniel Ensminger, Vice Chairman John Halsey (remotely), Secretary Kevin Sexton, John Arena and Barry Berman Members - Not Present: Others Present: Town Manager Bob LeLacheur, Matthew Kraunelis, Laura Gemme, Paula Schena, Bill Brown, Kathi Crook, Catherine Robertson, Karen German, Manual German, Bill Andrews, Ralph and Adele Blunt Minutes Respectfully Submitted By: Secretary Kevin Sexton Topics of Discussion: Reports and Comments Daniel Ensminger noted that John Halsey will be participating in tonight's meeting remotely. Selectmen's Liaison Reports and Comments - John Arena thanked the armed services and private groups for their tireless efforts in facilitating the return of the remains of Christopher Vars who has been missing in action for 65 years. He also noted that he participated in the household hazardous waste collection and it was very well run. Barry Berman noted he attended a meeting on the Climate Advisory Committee regarding the legislation on the gas leaks. The Committee has come up with some exciting things i.e. assist seniors to get energy audits to save on heating bills. He attended the Library Building Committee meeting and the unanticipated costs were drainage and ledge. Those are now done and there are no known causes of concern on the horizon. Kevin Sexton noted that he spoke with the Chairman of the Human Relations Advisory Committee and they are trying to figure out who they are and where they want to be. He suggests bringing them in before the Selectmen because they are having problems getting press releases out. Daniel Ensminger noted that the Financial Forum is tomorrow night at 7:30 p.m. at Coolidge Middle School. The Permanent Building Committee Appointment Committee is conducting interviews on September 23 at 7:00 p.m. Public Comment - Bill Brown noted that the Selectmen approved an ADA certificate but Town Hall is not handicap accessible and not all playgrounds are handicap accessible. The Town Manager noted that the Wood End playground is the only handicap accessible playground. He also noted that every time we do repairs at Town Hall we try to make Improvements. S/ / /)n //1 Page I 1 /v / � 1 Board of Selectmen Minutes - SeDtem4er 15. 2015 - Dace 2 Town Manager's Report - The Town Manager encouraged everyone to fill out the senior services survey. He also noted that a preview of tomorrow night Is in tonight's handout. Discussion /Action Item 375th Anniversary - Anna Foulds, and Phil Rushworth were present. Anna Foulds noted that her husband Alan was sick so she will fill in. Anna Foulds noted that a group of Reading residents want to start thinking about the 375th celebration. The Town had 13 days of celebrating for the 350th anniversary including a huge parade, grand ball, all day picnic and fireworks. The planning committee for the 3501h started in 1989. Town Meeting approved a nine member committee and they left a legacy of $10,000 for the millennium. They want to put together a committee to propose a steering committee. Phil Rushworth noted that they asking the Selectmen to designate them to ask Town Meeting to form a committee. Daniel Ensminger noted that the Warrant for the Subsequent Town Meeting is closing tonight so he asked if it could wait until the Annual Town Meeting. It was noted that it could wait. Barry Berman asked where the money will come from and Phil Rushworth noted fundralsing and the celebration committee. Daniel Ensminger directed the group to draft an Article and email it to him and the Town Manager. Barry Berman suggested they do some outreach to people who were not here for the 350th. Phil Rushworth noted that people can contact him, Alan Foulds or Stephen Crook. Vote to Discontinue old Accuvote Machines and Approve the new Voting Machines - Town Clerk Laura Gemme noted that a presentation was done on August Sh'. The bids were received today and they were the same. She needs to read through the responses before deciding so she suggests hold on this until the next meeting. John Arena asked If any other communities were getting new machines and if so could we purchase as a group. Laura Gemme noted that there are and they are not interested in purchasing as a group. John Arena suggested asking for a 10 or 20 year maintenance plan and the Town Manager noted that we can't go past three years without Town Meeting approval. Barry Berman asked if the RFP requested a list of towns they have sold machines to and Laura Gemme noted it did and she spoke with the towns and the state. The state cannot make any recommendation. Discussion about Moving Local Election to March 1 2016 and Combinino with the Federal Presidential Primary - Daniel Ensminger noted that this has worked out well in the past and asked if there is any downside to it. Laura Gemma noted there is no problem and that actually helps bring in a big turnout. Daniel Ensminger noted the Town Clerk will have to educated people that there will be two ballots. He also noted that there will be a five week shift on all key dates i.e. the Warrant will close January 26th, nomination papers will due January 121h and voter registration will close on February 10`h. Laura Gemme noted that she will make nomination papers available In November. Page 1 2 G Board of Selectmen Minutes - Seotember 15 2015 - oaae 3 Hearina - Early Opening Reauest for Tread LLC 6 Linden Street to Open at 5.00 a.m. - The Secretary read the hearing notice. Owners Lori Haverty and Tiffany Feitas were present. Ms. Feitas noted that they opened six weeks ago. They have a diverse demographic. They received over 100 requests to offer earlier classes. She noted that all of the other fitness clubs open at 5:00 a.m. She spoke with the neighbors and has been working closely with the abutting neighbor. She has spent $20,000 on soundproofing. They have a powerful subwoofer and she brought in a specialist who turned down the subwoofer as low as possible. Ms. Haverty noted that the pounding of the bass is what they heard. Daniel Ensminger noted that the Board received a letter and an email dated today that the problem still exists. Ms. Feitas noted that is sounds like a bass and microphone issue. Karen German, 12 and 14 Linden Street, noted that her and her neighbors thought a nightclub move into the neighborhood. She doesn't hear music anymore, but she hears the pounding and it is worse on the weekends. She hears it in her pillow and her husband and daughter get woken up too. She noted that there is an empty patio in front of 10 Linden Street so it could be an echo. Ms. Feitas noted that she fixed the problem for one neighbor and it would be helpful for her sound engineer to could go out and see what the problem is. She also noted that 5:00 a.m. is the biggest time slot because people want to work out before they go to work. The booming of the bass is new for them so they will try a mixer. John Arena asked how many people are in the classes and if they tried headphones. It was noted there are 15 in a class and there is too much movement for headphones. Lori Haverty noted that she tried to teach without a microphone and she is losing her voice. Adele Blunt, 22 Linden Street, noted that she was outside in her car and could her beep, beep and the young lady yelling out Instructions. She cannot hear it from her house but can hear it from outside. Karen German noted that the early hours are the hardest to deal with. Daniel Ensminger suggested keeping the hearing open until there is a solution. He wants to do a site visit. Ms. Feitas noted this will severely hurt their business. John Arena noted that the Board has never received any complaints for early opening for any of the athletic clubs. Karen German asked why they need such loud music in such a small building. It was suggested that the louder class be scheduled for later. Ms. Feitas noted that the loud music goes with spinning and spinning is #1 in the industry. Barry Berman noted that he visited the studio during the Fall Street Faire and was Impressed. He is inclined to allow them to open early like other athletic clubs but they still need to work on mitigation. Daniel Ensminger noted that people should not be woken up at 5:00 a.m. Q Page 13 Board of Selectmen Minutes - September 15 2015 - page 4 Kevin Sexton noted that those homes are business zoned not residential zone. Karen German agreed but noted that those homes have been residential for 100 years. Resident Bill Andrews from Roma Lane suggested putting a contingency that they work with the abutters. If they don't fix then they lose the license in five weeks. Lori Haverty noted that she can offer lower intensity classes at 5:00 a.m. This is huge to their business. John Arena noted that allowing them to open at 5:00 a.m. until October 20v leaves the potential for the Selectmen to be the bad guys if it doesn't work out. John Halsey felt it was a good idea for the parties to work together. He feels the owners will work hard to work with the neighbors and we should give them the opportunity to work it out. A motion by Sexton seconded by Arena to close the hearing for the early opening for Tread LLC at 6 Linden Street was approved on a roll call vote with all five members voting in the affirmative. regulation 3.9. to open for business not earlier that 5:00 am on Monday through Friday, and not earlier than 6:00 am on Saturday. Sunday. and holidays. 2. This approval expires at midnight. October 20, 2015; 3 All signs shall conform to the Zoning Bylaws of the Town of Reading; In granting this license the Board finds that in accordance with Section 5.10.4 of the General Bylaws: • It is in the interest of the Public health safety and welfare or that affirmative. Daniel Ensminger instructed the Town Manager to re- advertise the hearing for October 20 at 8:00 p.m. John Halsey reminded the neighbors that they can come back before October 20 if need be. Hearing - Private Road Acceptances - Causeway Road Cory Lane Dividence Road Pond View. Roma Lane and Sailor Tom's Way - The Secretary read the hearing notice. Town Engineer George Zambouras was present. The Town Manager noted the streets fall into two categories. Causeway Road and Dividence Road are not subdivisions but the others are. He noted that CPDC voted three roads three weeks ago and approved the remainder last night. Page 1 4 Board of Selectmen Minutes - September 15 2015 - page 5 Daniel Ensminger noted there will be no additional assessments George Zambouras noted that Sailor Tom's Way is fairly new. It was completed one year ago. The tree has been transplanted and CPDC has voted acceptance. Roma Lane has an outstanding band for minor work which has been completed and CPDC voted to accept it. Cory Lane has an outstanding bond and work to be done. CPDC seized the bond. The work has been done and CPDC released the covenant and voted to accept. Zachary and Gregory Lanes still need work before accepting. CPDC required certain work on Dividence Road but the layout does not fall under the subdivision. We are accepting the portion of Dividence Road from Zachary to Emerson. Pondview Lane was accepted five years ago but the residents didn't want because of a defect on the sidewalk. The roadway is complete. Daniel Ensminger asked if the lots have been released and George Zambouras noted that before a subdivision is completed, the contractor has to sign a covenant but in order to recomplete just posts a bond. Causeway Road - George Zambouras noted that In 1957 the state established a layout of Causeway Road when I -93 was being created. The layout was approved and from the state yard to the cul -de -sac is a private way. The Town made improvements. Following the Town Meeting vote, the Board of Selectmen needed to vote the taking within 90 days and it didn't happen so we are redoing. This is a house cleaning job. Mr. Livingstone, 52 Causeway Road, asked if the road will finally be accepted and noted that the abutters paid for this many years ago. I was noted that it is being accepted. Mr. Livingstone asked of Austin Prep plans on filling in the two lots on Causeway Road and George Zambouras noted that he heard they might fill In from their track project but there were issues with the MBTA. Stephen Crook asked if Lynn Village Way is a public way and George Zambouras noted it is. Stephen Crook asked if there are street lights on a private way, then who pays for them and George Zambouras noted more than likely the Town. A motion by Sexton seconded by Arena that the Board of Selectmen close the hearina on street acceptances was approved on a roll call vote with all five members voting in the affirmative. Close Warrant for November Town Meetina - The Town Manager noted that the first three articles are by default. Article 4 is to pay two prior year bills - a school legal bill and a small plumbing bill for facilities. Article 5 is budget amendments. Article 6 Is street acceptances that we just covered. Article 7 is a CPDC article on zoning. Article 8 is regarding wireless facilities and Town Counsel will present that. Barry Berman noted that Article 8 is complicated and he requests that a half page explanation be done showing what is happening and why and also what if we don't do it. 9 Page 15 � ( Board of Selectmen Minutes - September 15. 2015 - pace 6 Article 9 is regarding the aquifer protection. John Arena noted an overview would be helpful. The Town Manager noted he will do a translation guide. Article 10 is a zoning bylaw change because the Attorney General says CPDC and ZBA should not include Associates. Article 11 is a Bylaw Change regarding removal for absence. It basically crosses out a sentence and refers to the Charter. Article 12 removes the residency requirement entirely. There have been instances in the past where non - residents were helpful. Daniel Ensminger indicate he feels removing all residency requirements is too much. He would like to pull out this Article for further discussion. John Arena asked about property owners who don't live here. It was decided to remove Article 12. Article 13 is due to significate changes to the state animal control bylaw he suggests pulling this Article out and have a public process with Town Counsel. John Arena noted that assistance animal, comfort animal, etc. will need more attention. He also suggested to get the word out to the veterinarians, groomers and trainers. Article 14 is to settle litigation. Article 15 is a petition and Article 16 is the firearms bylaw. A motion by Sexton seconded by Arena to close the Warrant consisting of 14 Articles for the 2015 Subsequent Town Meeting to take place on November 9. 2015 at 7:30 P.m. in the Performing Arts Center, 62 Oakland Road was approved on a roll call vote with all five members voting in the affirmative. Approval of Minutes A motion by Sexton seconded by Berman to approve the minutes of September 1, 201 5 as amended was approved on a roll call vote with Halsey. Ensminger. Sexton and Berman voting in the affirmative and Arena abstaining. A motion by Arena seconded by Berman to adiourn the meeting at 9:35 p.m. was approved on a roll call vote with all five members voting in the affirmative. Respectfully submitted, Secretary Pape 16 & '7al'