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HomeMy WebLinkAbout2015-06-24 Finance Committee MinutesFR r V. b 1 G'639: INCOROOaP� Town of Reading Meeting Minutes Board - Committee - Commission - Council: Finance Committee Date: 2015 -06 -24 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:30 PM ftEC- IvE TOWN CLERK READING. Mr"%SS. � �?2 A018 Location: Conference Room Chair Mark Dockser, Vice Chair Paula Perry and Members Marc Moll, Peter Lydecker, Vanessa Alvarado, Craig Merry, and Paul McNeice Members - Not Present: Karen Herrick, Anne Johnson- Landry Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, School Committee Member Gary Nihan, David Neshat, Administrative Assistant Caitlin Saunders Minutes Respectfully Submitted By: Topics of Discussion: The Committee introduced their newest member David Neshat. Mr. Neshat has a strong background in Finance and is currently the Treasurer at Akamai Technologies. He is looking for a way to get involved in the community and thought this would be the best fit. Mr. Lydecker updated the Committee on the procurement investigation. He said phase two came back with no issues. Powers & Sullivan said it looks like everyone knows what they are doing and there is no real cause for concern. Powers & Sullivan also recommend not going further with phase three. He said there was good cooperation and participation from all departments in gathering information. He noted he is pleased with RMLD's new procedures and noted they went out to bid again on those three trucks and sold them for $25,000. Mr. Lydecker explained phase three was only supposed to happen if phase two showed risks and it did not. Mr. McNeice made a motion to stop the investigation and not continue with phase three, second by Mr. Lydecker and approved with a 7 -0 -0 vote. Mr. LeLacheur noted the Library project is going well financially and the Library Building Committee will come in and give FINCOM an update soon. Mr. LeLacheur said the Fire Department is requesting $72,000 for a salary shortfall in the budget. Mr. LeLacheur is asking FINCOM for a $40,000 transfer because they always have a surplus at the end of the year. This is more of a cushion to make sure the budget covers it all. Ms. Perry made a motion to approve the transfer of funds, second by Mr. McNeice and approved with a 7 -0 -0 vote. Page 1 1 Finance Committee Minutes - June 24, 2015 - oa4e 2 The Fire Department also has a list of items to declare surplus. The Town Manager can do it with FINCOM's approval because the items are under five thousand dollars. Mr. Lvdecker made a motion to declare the list of items as surplus second by Ms Alvarado and approved with a 7 -0 -0 vote. A motion by Mr. McNeice to nominate Mark Dockser for Chairman of the Finance Committee, second by Ms. Perry carried with a 7 -0 -0 vote Ms. Alvarado moved to nominate Paula Perry for Vice Chair of the Finance Committee, second by Mr. Moll. Ms. Perry moved to nominate Paul McNeice for Vice Chair of the Finance Committee, second by Mr. Dockser. The Committee voted Mr. McNeice Vice Chair receiving 5 votes and Ms Perry receiving 2 votes The Committee put together a new schedule for FY16. The Committee then selected their liaison assignments as follows: Mark Dockser - Selectmen and Audit Committee Paul McNeice - Audit Committee and Schools Vanessa Alvarado - Community Development, Community Services, and Library Anne Landry - Schools and Selectmen Peter Lydecker - RMLD and Selectmen Craig Merry - Finance and Public Safety Marc Moll - DPW and Library Building Committee David Neshat - Finance and Library Building Committee Paula Perry - Schools, Regional Schools, and Permanent Building Committee Paula Perry made a motion to accept the April 27th minutes as amended second by Marc Moll and approved with a 7 -0 -0 vote. Paula Perry made a motion to accent the March 25th minutes second by Paul McNeice and approved with a 7 -0 -0 vote. Paul McNeice made a motion to accept the March 11th minutes second by Paula Perry and approved with a 7 -0 -0 vote. Paul McNeice made a motion to adjourn at 9:20 PM, second by Marc Moll and approved with a 7 -0 -0 vote. Respectfully submitted, Secretary Page 1 2