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Home My WebLink About2015-06-25 RMLD Board of Commissioners Minutes�1 OF)? Town of Reading Meeting Minutes r� o 's39'lNc01 Ok P� Board - Committee - Commission - Council: RMLD Board of Commissioners Date: 06/25/2015 Building: Reading Municipal Light Building Address: 230 Ash Street Purpose: General Meeting Attendees: Members - Present: HEGEIVE0 TOWN CL FRK REAOfNO. Mr,SS. '18 P 12: t8; Time: 07:30 PM Location: Winfred Spurr Audio Visual Room Session: General Session Thomas O'Rourke, Chairman David Talbot, Vice Chairman, Secretary Pro Tern Dave Hennessy, Commissioner Philip B. Pacino, Commissioner John Stempeck, Commissioner Members - Not Present: Others Present: David Mancuso,Citizens' Advisory Board Member Minutes Respectfully Submitted By: Dave Talbot, Secretary Pro Tern Topics of Discussion: Reading Municipal Light Board of Commissioners Regular Session 230 Ash Street Reading, MA 01867 June 25, 2015 Start Time of Regular Session:7:31 p.m. End Time of Regular Session: 9:43 p.m. Commissioners: Thomas O'Rourke, Chairman David Talbot, Vice Chairman, Secretary Pro Tern Dave Hennessy, Commissioner Philip B. Pacino, Commissioner John Stempeck, Commissioner Staff: Coleen O'Brien, General Manager Bob Fournier, Accounting /Business Manager Hamid Jaffari, Director of E&O Jane Parenteau, Director of Integrated Resources Patricia Mellino, Operational Assistant Citizens' Advisory Board: David Mancuso Public: None Present Page 1 1 Call Meeting to Order Chairman O'Rourke called the meeting to order and stated that the meeting was being videotaped, it is live in Reading only. Opening Remarks Chairman O'Rourke read the RMLD Board of Commissioners Code of Conduct. Introductions Chairman O'Rourke welcomed David Mancuso Citizens' Advisory Board (CAB) member. Commissioner Talbot will be the secretary this evening. Report of the Chairman Report on Public Forum sponsored by the Town of Reading — Coleen O'Brien Ms. O'Brien reported that she had participated in the second meeting with the Metropolitan Area Planning Council (MAPC) on the Public Forum for the Economic Development Action Plan, there was one prior that she was not aware of. The meeting consisted of various stations where architects showed potential conceptual drawings of this area. Ms. O'Brien said that when she had received the invitation, the 230 Ash Street complex was not within the parameter of the study area but when she arrived at the meeting it was. Ms. O'Brien stated that she had spoken with one of the architects where the conceptual water colored drawing showed RMLD over to the far right side of the drawing, the current RMLD site displayed housing /apartment units, commercial use and a park in the rear. The architect said that while the analysis had shown this area was good for housing because of the close proximity to the train, at the first meeting it was said that this area was good for commercial and this was more of a concept of a mixed use. Ms. O'Brien reported that Mr. 011ila from RMLD and Mr. Barbas were also in attendance. Ms. O'Brien asked the architect if he was aware that the RMLD rented a large portion of the warehouse out back, and stated that there are over fifty -one company vehicles and seventy employees. When you look at the physical area in question the RMLD almost takes up half. Mr. Talbot asked if there was an actual rezoning proposal that Ms. O'Brien was aware of. Chairman O'Rourke replied that the town is engaged with the Metropolitan Area Planning Council to create an Economic Development Plan. Ms. O'Brien said that there were more questions than answers and that all nine owners of this area were invited to speak. Ms. O'Brien said that the next step for the RMLD will be to try and arrange a sit down with Jean Delios, Bob LeLacheur, Tom 011ila, and Jane Parenteau before the next meeting which is in September and before the next town department head meeting that she will be hosting on July 9. Ms. O'Brien stated that she would share the information from those meetings with the Board. Chairman O'Rourke asked what the date of the September meeting. Ms. O'Brien replied that she would forward the date to the Board. Ms. O'Brien summarized the meeting as being more of a discussion type meeting as she wanted the architects to be aware of the physical space that the RMLD uses for its daily operations, especially when you have to consider the radius turns for the large deliveries made by tractor trailer trucks as well as other factors that have to do with the operations of the Department. Ms. O'Brien said that she is glad to sit with the town to talk about where the RMLD would be located in the conceptual designs for this complex. Ms. O'Brien stated that in addition to that we are still actively looking to fill the Facilities Manager's position, who will be preparing the Facility Study for best use of this building, Station 1, and the garage, hopefully to consolidate and be greener. Ms. O'Brien said that at this point until we find out the state of Station 1, if there are any hazards it is hard to tell. Ms. O'Brien stated that some of the assumptions that will go into the study will include appraisals of this building, the Barbas area as well as the parking lots. Chairman O'Rourke asked if there was any feedback. Mr. Stempeck replied that the town should take into consideration activities such as loading and unloading trucks that would certainly impact the residential buildings that they want to put up and said that he could not imagine that would be very interesting to a lot of people. Mr. Stempeck stated that given that the RMLD is producing significant revenue for all four communities that we need to make sure that they are all aware that the RMLD has these needs for their asset. Page 1 2 Report of the Chairman Report on Public Forum sponsored by the Town of Reading — Coleen O'Brien Chairman O'Rourke stated that a couple of actions items for Ms. O'Brien are to let the Board know when the next Economic Development Action Plan meeting is and asked if is open to the public. Ms. O'Brien replied that she could not speak to that but did receive an invitation and was not sure if it was just the owners. Ms. O'Brien said that she would get back to the Board on that. Mr. Talbot asked what the next meeting was about. Chairman O'Rourke replied that it is a follow up to the June 13 meeting. Mr. Talbot asked why that would not be open to the public. Mr. Pacino replied that per the Open Meeting Law it should be open to the public. Chairman O'Rourke asked Ms. O'Brien to get back to the Board on the date of the next meeting and if open to the public if the members would be interested in attending. Ms. O'Brien stated that she would report back to the Board in email as soon as she meets with Bob LeLacheur and Jean Delios. Mr. Pacino stated that the next step would be to meet and talk with the town. Ms. O'Brien said that she had met with Bob and Jean and that she had told them that the RMLD was going to perform a Master Facilities Plan for best usage and that we wanted to be more efficient. Ms. O'Brien stated that not to be misunderstood that we were not vacating this building but we are studying all options. Update on RMLD Citizens' Advisory Board Meeting — Commissioner Pacino Chairman O'Rourke stated that a member of the RMLD Commissioners attend the CAB meetings as they do for us and thought that good practice going forward would be to have the commissioner in attendance report back on any information appropriate or valuable. Mr. Pacino reported that he had attended the June 17, 2015 CAB meeting. At this meeting the CAB did vote to approve the rate changes and there was a very interesting discussion about economic development that was originally raised by Mr. Mancuso. Mr. Pacino said that it would be to help the towns to foster economic development within the towns which could potentially lead to more revenue for the RMLD which may lead to less rate increases going forward as to potentially each year maybe a one or two percent increase, if there is more growth then we would not need one. Mr. Pacino stated that Ms. O'Brien was going to be in touch with the towns with a letter to let them know that the RMLD can help them in this area. Mr. Pacino said that he is not sure exactly how the RMLD can help with economic development and that the RMLD could not be the forefront. Mr. Mancuso said that the idea is to address the communication issue with the towns, by looking to generate more revenue as they realize that there is less state funding. In Reading he has heard folks refer to how critical that is and that the initial thought is what we do to sell electricity is that we can help the towns understand what an asset RMLD is and help them inspire how they sell RMLD as an asset. Whatever the economic development plans are help them to steer the development plans to empower them to be able to do a better job in saying "Why do you want to be in our territory" and maybe provide some guidance maybe about where would be a good place to put a server farm based on the network. This is really just trying to figure out how to have that conversation. Mr. Pacino asked if this is something that should have on the agenda on a regular basis, the Board was in agreement. Ms. O'Brien asked if the Board would like to review the letter that she is going to send to the Town Managers. Ms. O'Brien said that she would send the letter to the Board for review and comment, all comments should be sent back to Jeanne Foti. Ms. O'Brien stated that the intent of the letter is not to steer their economic development but to reiterate the benefit of the RMLD, what it has to offer to the towns, services, programs that are offered and to keep in mind as they work with their economic development that this is quite a benefit that only certain towns get to realize. Ms. O'Brien said that she would also include that there has not been a new municipal since about 1930. Chairman O'Rourke asked Ms. O'Brien to send the letter with a response time where it needs to be back. RMLD's Travel (Overnight/Day Travel) Policy 5, Revision 8 Mr. Pacino reported that the Policy Committee met this past Tuesday to discuss the Travel Policy, Revision 8. Mr. Pacino staled that the committee extensively discussed the policy and changes with a recommendation for the Board to adopt and accept the policy with the changes. Chairman O'Rourke stated that this policy mirro a policy that you might find in the private sector, overall it is consistent and with the few tweaks it is a g 0 policy. I Page 1 3 Report of the Chairman RMLD's Travel (Overnight/pay Travel) Policy 5, Revision 8 Mr. Pacino made a motion seconded by Mr. Stempeck that based on the recommendation of the RMLD Board of Commissioners Policy Committee that the RMLD Board of Commissioners approve the RMLD's Travel (Overnight/Day Travel) Policy 5, Revision 8 be adopted as presented. Motion carried 5:0:0. Approval of the Board Minutes November 21, 2014 and December 18, 2014 Mr. Pacino made a motion seconded by Mr. Stempeck that the RMLD Board of Commissioners approve the Regular Session meeting minutes of November 21, 2014 and December 18, 2014 as presented. Motion carried 5:0:0. Mr. Hennessy was not a commissioned member at that time. General Manager's Report — Ms. O'Brien — General Manager Ms. O'Brien reported that both the Reliability and Organizational Studies went well when presented at the CAB meeting. Ms. O'Brien stated that both Mr. Mancuso and Mr. Chrisos had suggested to take all of the recommendations from both reports and put together a slide presentation to show what the RMLD is going to do and not going to do with an explanatory narrative. Ms. O'Brien said that updates will be given as we move along and continue. Ms. O'Brien reported that the update will be given in September. Chairman O'Rourke stated that the Board was given both presentations, the Organizational Study had an executive summary but not the Reliability Study. Chairman O'Rourke asked if that was something that was available. Ms. O'Brien replied that they will take the recommendations from the report, put them on chart and update the members. Ms. O'Brien noted that the emergency immediate safety electrical recommendations have already been taken care of and addressed. Ms. O'Brien reported that Leidos is supporting the RMLD with the completion of the Career Development Plans for each of the employees as well as salary evaluations and updated job descriptions. There are over seventy employees, a good chunk has already been completed, but like the policies there is a lot to do. Leidos is going to come in with training on leadership skills assessment and the last piece is creating the Strategic Plan. Mr. Talbot asked if Leidos was delivering the Leadership Training or do they outsource it. Ms. O'Brien replied that they subcontract someone who does an independent review and they blend with the outcome of that. They have a company that specializes in Leadership Skills Assessment and the outcome of it will go back into the recommendations of what we may need for further training. Ms. O'Brien stated that they are helping to coordinate by providing the management training to make this process go through so that we can get to the Strategic Plan. Based out of these Leadership Committees that are put together it will be the employees who will create the Strategic Plan. Chairman O'Rourke said that if there is any assistance that is appropriate from the Board in terms of how you interface with Leidos or any calibration they would be happy to do so. Chairman O'Rourke asked if his assumption is that based on the current organization that any organizational design changes would probably not happen this fiscal year. Ms. O'Brien replied that they are still vetting the organizational charts where some ideas make sense and are moving in that direction while this plan was written in a twenty year time plan and based on succession planning there are some things that make sense right away, others five or ten years or when people retire. This is what they are trying to put together in a more realistic schedule when working around all the unions and who you physically have here. Ms. O'Brien stated that the objective is to have a certain amount of jobs in a utility that have to be done and people have to be trained to do those jobs. We just to make sure that people are placed most efficiently and have the skillsets to do their job accurately and safely. Chairman O'Rourke asked if there were any questions, there were none. Power Supply Report — May 2015 — Ms. Parenteau Approval of RMLD rates to be filed effective July 1, 2015 Ms. Parenteau reported as discussed in May when reviewing the operating budget that there was extensive discussion on the current eight month actual four months budgeted revenues, with base revenues of $21 AM increasing to $23M for FY2016. Ms. Parenteau stated that in order to achieve that increase the RMLD can either increase the kilowatt hour sales which is equivalent to load growth or increase the current rates. RMLD's load (sales) over the past 10 years has been flat to declining. As discussed during the review of the operating budget, RMLD assumed a 1 % decrease in sales. In order to achieve that $23M in base revenue, a base rate increase is necessary. Page 1 4 Power Supply Report — May 2015 — Ms. Parenteau Approval of RMLD rates to be filed effective July 1, 2015 Ms. Parenteau stated that depending on rate class and usage, the average increase for customers is between two to four percent. The average residential customer who uses 750 kilowatt hours per month would see a 3.3% increase, a commercial or large industrial time -of -use customer would see an increase of about 2.07 %. It fluctuates based on the demand they use and total kilowatt hours per month and the on the residential side it is basically their kilowatt hours. Ms. Parenteau apologized that this should have been tied to the budget where it was part and parcel of the decision in approving the operating budget. Ms. Parenteau assured that going forward when the budgets are put together for both the CAB and Board of Commissioners if any base rate increase is necessary this portion of it will be tied to the operating budget. This will be a cleaner process that will allow more time to advertise for our constituents of the increase. Ms. Parenteau stated that these rate increases would be effective July 1, 2015. RATE TARIFF # Residential Schedule A MDPU #250 Residential Schedule RW MDPU #251 Residential Time -of -Use Schedule A2 MDPU #252 Commercial Schedule C MDPU #253 Industrial Time -of -Use Schedule I MDPU #254 School Schedule SCH MDPU #255 Private Lighting Schedule D MDPU #256 Municipal LED Street Lighting MDPU #257 Cooperative Resale Schedule G MDPU #258 Mr. Pacino made a motion seconded by Mr. Hennessy that the Reading Municipal Light Department Board of Commissioners approve the rates MDPU numbers #250, 251, 252, 253, 254, 255, 256, 257, 258 dated to be effective July 1, 2015 on the recommendation of the General Manager and RMLD's Citizens' Advisory Board. Motion carried 5:0:0. Chairman O'Rourke noted that this was presented to the Citizens' Advisory Board on June 17. Mr. Talbot asked that they study next year why they should or shouldn't make the Time -of -Use Program opt out instead of opt in. Make the rate being dependent on when the costs are actually being incurred by the Department. Mr. Talbot stated that if people do not want the Time -of -Use they could opt out, the customer will be told with lots of warning that they do not have to take it but it would make it so much easier if time -of -use was just the default rate. Ms. Parenteau asked if this would apply to only new customers. Mr. Talbot replied no, stating that we are all facing a tsunami of peak costs, we have been hearing this for months /years. Why not just take a bold step next year obviously not now, we have a whole year to think about this. Mr. Hennessy asked if everyone would have to pay that rate. Mr. Talbot replied that everyone would get a cheaper rate from seven to noon and pay the higher rate from noon to seven and opt out if they choose not to take it. The customer would have to take the appropriate step to not get the Time -of -Use. Mr. Talbot said that other utilities around the world do this where the rate is different depending on the time of day by default. Ms. Parenteau stated from an administrative point of view the RMLD would need to generate service orders for 25,000 customers and change 25,000 meters because the Time -of -Use meters are different than the residential meters. Ms. Parenteau reported that it is not as simple as clicking a button and changing the rate. Mr. Talbot said that it could be implemented over a period of years. Mr. Talbot stated that if we want people to do it, and it is economical for the Department, why are we not just doing this. Ms. O'Brien asked if Mr. Talbot was aware of what Braintree is doing with their Time -of -Use for commercial. Ms. Parenteau said that this has to be studied, Braintree is now changing their commercial rate so that they are charging their customers the demand charge coincident with the system peak. Ms. Parenteau stated that in theory one would think that would be great however, the RMLD has a lot of customers who may not coincide with our system peak in terms of the demand and this could reduce the revenue that we may receive from those customers. Page 1 5 Power Supply Report — May 2015 — Ms. Parenteau Approval of RMLD rates to be filed effective July 1, 2015 RMLD records the highest demand in any thirty day period which includes any fifteen minute increment, Ms. Parenteau stated that it was her belief that it could be an actual loss of revenue for the RMLD, but without analyzing the data she would be very reluctant to impose that on our service system for our customers. Mr. Stempeck stated that it would be good to look at the data and analyze it then suggested to table the subject until it could be looked at further. Mr. Talbot said that this was not a motion just a discussion on the rates, a whole year to chew on this and think why would we not do this. Chairman O'Rourke asked if this was something that the Department could study and look at over some reasonable time. Ms. Parenteau replied that right now we can get hourly data from the current meters, we would have to be able to analyze that data. Chairman O'Rourke said that before getting into super number crunching maybe it's an in -house discussion over what are the advantages and disadvantages and to get an update at the September meeting. Ms. O'Brien asked Ms. Parenteau what some reasons might be that the residential customers would not sign up for this. Ms. Parenteau replied, life style changes, some people do not want to be told when they can or can't do their laundry. Mr. Talbot stated then they can opt out. Mr. Stempeck stated that there is an asset that the Department would have to buy which is new meters and install them which is a service cost, we would have this differential. Mr. Talbot stated that they would pay it back two dollars a month, when you have the Time -of —Use rate you pay an extra couple dollars a month. Ms. Parenteau said that currently when customers sign up for the Time -of -Use they have to stay on the rate for a year to try and control some of the administration costs. Ms. Parenteau stated that they will come up with some thoughts as suggested and report back to the Board at the September meeting. Chairman O'Rourke asked to also have some background to understand what it means Time -of -Use, the implications and how we deal with our customers today. Chairman O'Rourke asked if there was any other discussion, there was none. Power Supply Report — May 2015 — Ms. Parenteau Ms. Parenteau reported on three slides one of which showed how the May 25 market statistics looks at the day ahead versus real time average cost for the month by day. There was a slight spike on May 10 which happened to be Mother's Day at hour 21 which was around 9 p.m. real time prices increased to $1,000 per megawatt hour. Ms. Parenteau said that it was most likely the result of an import constraint as it was only for that one hour and then it dropped significantly after that. Ms. Parenteau stated that day ahead cleared around $25 per megawatt hour or 2.5 cents and real time cleared at $27, they were relatively low. May is a shoulder month where there is not a lot of hot weather and prices were relatively low for the month. The day ahead market prices for years 2013 through 2015 show that the 2015 prices were significantly lower than the prior two years. Ms. Parenteau said that this most likely had a lot to do with the price of natural gas and that it is extremely low right now. The final graph showed the resources by mix and percentage, stating it is pretty typical that in May on the ISO market interchange the average of $27 where the RMLD purchased about 14% of our power supply from that resource. The Millstone and Seabrook units were online and noted that Seabrook is scheduled for refueling in the fall. Ms. Parenteau said that RMLD's energy costs are referenced in the entire portfolio which looks at March through May the March costs were a little over five cents where May is just under four cents. This helps to keep the fuel charge low to the customers which represents half of the power supply costs. Mr. Stempeck asked about the gas being used for residential heating. Ms. Parenteau replied January through February New England is at the end of the pipeline and that the ISO is working on restructuring to increase that capacity to alleviate some of those prices, but someone is going to have to pay for that capacity if they do that. Engineering & Operations Report — May 2015 — Mr. Jaffari Mr. Jaffari stated that they are making steady progress on the Capital Improvements including Construction Projects, New Customer Service Connections and Special Projects /Capital Purchases. Page 1 6 Engineering & Operations Report - May 2015 - Mr. Jaffari Mr. Jaffari reported that Construction Project 102 - Pole Line Upgrade - Lowell Street, Wilmington - 70% complete, Project 104 - Upgrading Old Lynnfield Center URDs (Cook's Farm) - 50% complete, Project 212 - 4W5 - West Street - Force Account, Reading - 55% complete. Mr. Jaffari reported that new Customer Service Connections for the month of May including the new Customer Service installations for Residential Customers and new or upgraded overhead and underground services is on- going. With regards to the routine maintenance program: Mr. Jaffari reported on the Aged /Overloaded Transformer Replacement Program Padmount Single -Phase replacement - 13% complete and Padmount Three -Phase replacement - 8% complete, Overhead Single -Phase replacement - 10% complete and Overhead Three -Phase replacement - 3.3% complete. Pole Testing System -wide 645 poles were tested system -wide for FY15, 390 passed, 233 failed of which 83 have been replaced, 22 condemned of which all 22 were replaced. Mr. Jaffari reported that the failed poles were retested to prioritize them for the replacement process. Mr. Jaffari reported that 46 of the 105 poles that were replaced transfers have been completed. Mr. Jaffari stated that upon inspection of the eighteen overhead feeders, a number of tree branches and vines were found on the lines and removed. Manhole inspections are pending, but there has been progress at Cook's Farm underground construction project. The Porcelain Cutout Replacement (with Polymer) Program; as of May 31, 2015 - 90% complete, there are 284 remaining porcelain cutouts to be replaced. Mr. Jaffari reported that the Infrared Scanning of the substations for the month of May found no problems. There was also infrared scanning at River Park, Analog Devices and the Ballardvale area. Mr. Jaffari stated that a minor problem was found at Analog Devices which will be taken care of the week of July 4 as part of the proactive maintenance program. Mr. Stempeck asked how the tree trimming program was going. Mr. Jaffari reported to date 1,325 pole spans have been completed and that the program is going very well. Mr. Jaffari reported on the three reliability indices that the RMLD tracks. SAIDI (System Average Interruption Duration Index), SAIFI (System Average Interruption Frequency Index), and CAIDI (Customer Average Interruption Duration Index) which are all well below the National and Regional averages. The RMLD is doing very well reliability wise. Mr. Jaffari reported on the Outage Causes and stated that the majority of the outages are equipment related - 37 %, trees - 28 %, wildlife - 23 %, others factors which are a very small portion of the outages are vehicle accidents, weather and human error. Mr. Jaffari stated that the maintenance programs as well as the capital improvement projects will address all of these areas. The trees are now being maintained and cut back eight feet as opposed to five feet and the RMLD should start to see the benefit from all of these programs and improvements that were recently initiated. Mr. Hennessy asked why the 2015 CAIDI figure was so low. Mr. Jaffari replied that this year we are doing really well and the system is holding very well. Instrumental to this figure being so low are the improvements and implementation of the new maintenance programs. Mr. Jaffari stated that another factor is where a storm hits and added that so far we have been lucky. The winter was harsh and we survived, but if a tornado was to come to the town depending on where it hits it could change these numbers. Mr. Jaffari said that the trend should be going down over time and that is what we want. The way that we capture the problem and allocate money to address the problem is tracking the trends of what causes the outages. Mr. Jaffari stated that with the GIS operating and updated we will be able to target specific locations down the road when we have the technological tools (i.e. SCADA, Outage Management, and GIS) necessary to perform the feeder analysis. This analysis will allow the RMLD to see which feeders are experiencing the most outages. Mr. Jaffari said that right now we are only addressing the ones in the red zone, the ones that need to be taken care of immediately to avoid unnecessary spending such as oil remediation. Page 1 7 MGL Chapter 30B Bids Mr. Jaffari reported that RFP 2015 -26 GIS /GPS Field Inventory was sent out with a list of attributes to be collected from the field. The RFP was sent to forty -two firms and only six firms had submitted proposals. The proposals were evaluated and only one of the submittals gave pricing for the two options. Mr. Jaffari reported that one of the options was to prepare the data for Milsoft and the other option was to take it onto the next level right at the meter base. Chairman O'Rourke asked if Davey was the only one with the cost associated with an option. Mr. Jaffari replied no, other submittals gave option pricing but they were not as complete as the Davey's submittal. Chairman O'Rourke asked if any other submittals gave the option for the meter. Mr. Jaffari replied no, only Davey submitted that option. RFP 2015 -26 GIS /GPS Field Inventory Mr. Pacino made a motion seconded by Mr. Stempeck that RFP 2015 -26 for a GIS /GPS Field Inventory be awarded to Davey Resource Group, a division of The Davey Tree Expert Company, as the most advantageous responsive and responsible proposer for $395,434 including all options ( Milsoft and Meter Locations) on the recommendation of the General Manager. Motion carried 5:0:0. Mr. Jaffari stated that the next three bids are for transformers, for the transformer replacement program as well as for the commercial and residential new services. MGL Chapter 30B Bids IFB 2015 -30 Three Phase Pole Mounted Transformers Mr. Pacino made a motion seconded by Mr. Stempeck that bid 2015 -30 for Three Phase Pole Mounted Transformers be awarded to WESCO for a total cost of $60,341.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. Mr. Talbot asked about how many submittals are we getting for these bids. Mr. Jaffari replied that on the first page of each bid it describes how many companies received the bid and how many submittals were received. For this particular bid twelve companies were sent the bid documents with two submittals. Mr. Talbot asked why only two companies submitted bids. Mr. Jaffari replied that some of the distributors have a longer lead time than requested. Mr. Stempeck said that he suspects that companies like WESCO with ties to a manufacturing army have the advantage over some distributors where they are able to carry the available stock. IFB 2015 -32 Three Phase Pad Mounted Transformers (Dead Front) Mr. Pacino made a motion seconded by Mr. Stempeck that bid 2015 -32 for Three Phase Pad Mounted Transformers be awarded to WESCO for a total cost of $78,650.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. Mr. Pacino asked why the other two bidders with lower pricing were excluded, what had they not met. Mr. Jaffari replied that they did not meet the specification requirements. Mr. Stempeck stated that there are notes on the second page for non - responsive bidders. Mr. Jaffari stated that WESCO did not meet the technical specifications and Graybar did not meet dimensional specifications. Some of the transformers are of a special design for the RIVILD. IFB 2015 -33 Three Phase Pad Mounted Transformers (Dead Front Loop Feed) Mr. Pacino made a motion seconded by Mr. Stempeck that bid 2015 -33 for Three Phase Pad Mounted Transformers be awarded to Power Sales for a total cost of $54,617.00 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 5:0:0. Financial Report — May 2015 — Mr. Fournier Mr. Fournier presented the May Financial Report which represents the first eleven months of fiscal year 2015; the positive change in Net Assets of $800,000, increasing the year to date Net Income to $3.4M. Year to date budgeted Net Income was approximately $2.5 million with the resulting Net Income being over budget by approximately $900,000 or 36 %. Actual year to day fuel revenues exceeded fuel expenses by about $1.2 million. Purchase Power Capacity and Transmission (PPCT) revenues exceed PPCT expenses by approximately $350,000. Page 1 8 Financial Report — May 2015 — Mr. Fournier Year to date base revenues were under budget by $340,000 or less than 2 %, actual base revenues were $19.7 million compared to the budgeted amount of $20.6 million. Year to date purchased power base expense was over budget by $400,000 or about 1.6 %, actual purchased power base costs were $26.5 million compared to the budgeted power base cost of $26.1 million. Year to date operating and maintenance (O &M) expenses combined were over budget by $150,000 or 1.2 %, actual O &M expenses were $13.0 million compared to the budgeted amount of $12.9 million. Depreciation expense and voluntary payments to the Towns were on budget. Operating Fund was at $9.4 million, Capital Fund $5.7 million, Rate Stabilization Fund $6.7 million, Deferred Fuel Fund $5.3 million and the Energy Conservation Fund at $625,000. Year to date kilowatt hour sales were 634 million kilowatt hours sold which is 1.3 million kilowatt hours or .21% ahead of last year's actual figure. Mr. Fournier reported that cumulatively the five divisions were over budget by $115,000 or .58 %. Mr. Fournier stated that this weekend staff will be performing the physical count and the auditors will be in on Monday to verify those counts. The auditors were in this past week performing field work which went well. Mr. Fournier said that during the first week or two in July the Department will be sending out the account receivable confirmations to selected customers so that they can confirm their balances to us. The audit is scheduled for the week of August 10. Mr. Fournier reported that for the first eleven months there are no surprises, in looking at the Rate of Return the RMLD had budgeted 6.85 %. We are allowed to make 8 %. When the final numbers come in we are probably looking at a 6.2 or 6.3% Rate of Return. Mr. Pacino asked if there would be excess money to put into the pension reserve at the end of June. Mr. Fournier replied that we have not made the actual payment. The $1.5 million was budgeted for the contribution and depending on how the final numbers look the RMLD will probably fund the whole amount or some portion of that. Another Actuarial Study will be performed in FY16 to see what the contribution should be. General Discussion Mr. Talbot said that at the last meeting there was discussion around the new two megawatt gas generator. If we wired half of the remaining electric water heaters with timers there would be a guaranteed peak cut in that same range. Mr. Talbot stated that the cost might be very little and the challenge is to identify who has them and then approach them. Mr. Talbot said that it was his belief that there are vendors that have software that could analyze load profiles and tell you which customers have these water heaters. Mr. Talbot asked if it was feasible that maybe in September to get a report on whether the Department could do a push to identify them and proactively go out and do far more on that very successful program. Ms. O'Brien asked for clarification asking if there were systems out there that were not hooked up. Ms. Parenteau replied that Mr. Talbot is asking the Department to determine who has the electric water heaters and to approach them to add them to the water heater program. Mr. Talbot said that there is an estimate out there that we have four thousand or so electric water heaters in the district of which three hundred are under our program. Ms. Parenteau stated that the RMLD has a total of about six hundred devices of which approximately 300 have been installed and about another three hundred devices to potentially install without procuring additional stock. Mr. Talbot said that there are about three thousand water heaters out there that are not controlled right now. Ms. Parenteau stated that would have to be determined. GDS did a study in 2008 and they estimated based on saturation studies that there was a potential to have approximately two thousand customers with electric water heaters depending on when the homes were built and what they installed. Chairman O'Rourke asked what the device does. Ms. Parenteau replied that the device is hooked up to the internet and is programmed to turn the water heater off for two hours. During the summer this occurs between the hours of 2 -4 p.m. Additionally, the RMLD has the ability to turn it off if we are going to peak a little later. In the wintertime it occurs between the hours of 5 -7 p.m. Page 1 9 General Discussion Ms. Parenteau stated that typically during the summertime we do not have a problem because people are outside. However, there have been calls in the wintertime because it is closer to dinner time or bath time for families with small children. There have been a few instances where it had not worked for the lifestyle of the customer. Mr. Talbot said that right now we reliably cut half of a megawatt of peak demand because we have the three hundred wired up. Ms. Parenteau replied that is correct. Mr. Talbot stated that this data is not theoretical and there is another two thousand or fifteen hundred or so water heaters that are not wired up, so there is an opportunity to cut another two megawatts or so. Mr. Stempeck said that he supports Mr. Talbot's idea but rather than try to identify who is using the electricity because we could be wrong about a lot of things, is there a way to send a coupon along with the bill that says if you have an electric water heater would you respond. Mr. Talbot stated that the RMLD does that now. Ms. Parenteau said that when we go out for residential audits the vendor that we currently use has a form and when speaking with the customer they indicate what they heat with, natural gas or oil and if they have an electric water heater, so that we do have some data. Mr. Talbot stated that the problem is that people do not sit down, read, react and fill out the form and tell us. Mr. Talbot said that his understanding is that there are companies out there that can analyze load profile from meters and tell you where the electric water heaters are. Mr. Stempeck asked what is it worth to us to have them let us know in the scheme of things for the year. Ms. Parenteau replied that if we put the other 300 in we could potentially save another 500 kilowatts. Mr. Stempeck asked in terms of dollars what would the Department save. Mr. Stempeck asked if it would be worthwhile putting a five dollar bill in the envelope with the survey and asking the customer to fill it out and send it back. This might be a lot less expensive than using a survey firm and you will know exactly where you are going rather than some electronic mechanism tallying spikes. Mr. Talbot stated that there are a lot of ways that they can analyze the data and they can see who has electric water heaters. We know how much the peak cutting is worth. Ms. O'Brien said that the first step is that we need to finish putting in the ones that we have in inventory. Mr. O'Rourke asked what the r consumer's cost is in return. Ms. Parenteau replied the RMLD gets an electrician to install the device so that there is no cost to the consumer to get onto the rate. Mr. O'Rourke asked what the customer saves. Ms. Parenteau replied that the customer saves approximately $100 -$120 per year by being on this rate so it is advantageous. There are some customers who do not have the internet so that became a problem but when we get the new meters we will be able to offer the program to those customers without internet access. Chairman O'Rourke said that maybe we should think about Mr. Stempeck's idea. Ms. Parenteau stated that it is a great idea but administratively it is a lot of work to coordinate customer's availability, for them to be there for an hour, schedule the electrician, get approval by the wire inspector and added that there are a lot of little nuances. Ms. Parenteau said that we are happy to do it and have the program, it is a fabulous idea but we need to make sure that we have the manpower and administrative support to help with the scheduling. Mr. Stempeck asked what is the break -even analysis when considering that you pay to have it installed, the cost of the meter, the monitoring and the solicitation. It is all kinds of money and if it doesn't look like there is going to be a good payback. Ms. Parenteau replied that it will be significant next year because of the capacity market in the NEMA zone. Capacity is going up from three dollars to fifteen dollars per kw- month. Mr. Talbot stated that we just voted a $2 million budget for the gas generator. Mr. Jaffari said that the budgeted amount was $2.164 million. Mr. Talbot said that they just voted a $2.1 million capital cost to get the ability to cut a two megawatt reliably, we already reliably cut half a megawatt with three hundred water heaters wired, so if you wired twelve hundred you would have the same two megawatt guarantee peak cut. Mr. Talbot stated that this will not cost $2.1 million to wire up one thousand water heaters with a timer, it is going to be a lot less than that. Ms. Parenteau said that there are costs and it is a whole other avenue that we can look at. We can install, service or rent electric water heaters there's a whole other niche but it all takes manpower and resources. Mr. Talbot stated that there are three hundred of these timers sitting in the Barbas building, so why don't we hire a software company that can tell us which houses have the electric water heaters so we can go out and do it. Page 1 10 General Discussion Mr. Talbot said that what we need is a better communications strategy with our customers because right now we do not know which houses have them and the people are not surfacing and saying give me the timer. Mr. Jaffari stated that the new meters that the Department is installing, the Eaton system has that capability and we will be able to know the load, what's going on and be able to perform more analysis of this type. With the current Itron Metering we do not have that capability. Mr. Jaffari said that maybe if we were to go aggressively and knock at every door and try to encourage more people to participate in the program the people could opt out at any minute. With distributive generation we do not have to rely on anyone and whether they are going to opt in or out, that's the big difference it is something that is within our control. Mr. Talbot asked how many people who have them now decide that they do not want to have them anymore. Ms. Parenteau replied that there has been a handful. Mr. Talbot said that this suggests that there is not a big number that fall out. Chairman O'Rourke stated that this is worth looking at and before we jump too quickly, Mr. Stempeck has raised an interesting question how we could get information. Hire a software company, put a five dollar bill in an envelope, put advertisements in the Chronicle, not every idea is going to be feasible. Chairman O'Rourke asked that maybe at the July meeting or the following depending on the Department's workload Ms. Parenteau could update the Board on how it is going so that the topic does not fall off the table. Mr. Stempeck wanted to commend the Department for putting in the RMLD online store, where light bulbs are being sold below retail price. Ms. Parenteau stated they are being sold at 50% off. Ms. O'Brien said that maybe the water heaters could go on the online store for free. Mr. Talbot commented that was a good idea -- another marketing strategy. BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED E -Mail responses to Account Payable /Payroll Questions Rate Comparisons, June 2015 RMLD Board Meetings Thursday, July 30, 2015 Thursday, September 24, 2015 Policy Committee Meeting To Be Determined. CAB Meeting Wednesday, August 12, 2015 — Dave Hennessy Executive Session Mr. Pacino made a motion seconded by Mr. Stempeck that the Board go into Executive Session to approve the Executive Session meeting minutes of November 21, 2014; to consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body and return to the Regular Session for the sole purpose of adjournment. Chairman O'Rourke called for a poll of the vote: Mr. Pacino; Aye, Mr. Talbot; Aye, Mr. Stempeck; Aye, Mr. Hennessy; Aye, and Chairman O'Rourke, Aye. Motion carried by a polling of the Board 5:0:0. Adjournment At 9:43 p.m. Mr. Pacino made a motion seconded by Mr. Stempeck that the RMLD Board of Commissioners move to adjourn the Regular Session. Motion carried 5:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Dave Talbot, Secretary Pro Tern RMLD Board of Commissioners Page 1 11 RMLD Policy No. 5 TRAVEL POLICY (Overnight/Day Travel) Revision No.8 Commission Vote Date General Manager /Date I. PURPOSE Next Review Date A. To establish overall administrative controls for reporting employees' expenses and obtaining approval for overnight/day travel. Only "reasonable" expenses will be reimbursed. Section III of this policy provides guidelines for "reasonable" travel. The Accounting Manager (or designee) will refer expenses that exceed Section III guidelines to the General Manager for final approval. The Accounting Manager is encouraged to meet directly with employees whose expenses exceed these guidelines and to resolve on the side of reasonableness and fairness to the employee. Should the Accounting Manager have questions on any employee's expense report that is not answered to his satisfaction, he /she then will report to the General Manager with those concerns. The General Manager shall report any unresolved policy abnormalities by the Accounting Manager to the Reading Municipal Light Board of Commissioners at its next scheduled meeting. II. RESPONSIBILITIES A. Accounting Manager Responsible for periodic review of this policy and attachments to ensure continuing compliance with RMLD's requirements as well as applicable state and federal laws. Recommendations are to be made to the General Manager. Responsible for reviewing all expense account reports to ensure compliance with this policy. Responsible for making decisions on reimbursements under this policy, subject to review and final approval by the General Manager. 3. Responsible for making reports of reimbursements to the General Manager as may be requested by the General Manager from time to time. B. Supervisor of Employee Seeking Reimbursement Determines justification for the employee's travel. Responsible for implementing processes to ensure that any RMLD employee who may incur expenses subject to this policy is aware of the policy and all its provisions. Follow up with employee to make sure signed expense report and appropriate receipts have been forwarded to Accounting in a timely manner as required in Section III.R. "Expense Report Processing ". C. General Manager Retains final decision making authority concerning justification for travel of subordinate employees. Policy 5 Travel Revision 8 Page 2 of 5 Responsible for reviewing decisions made by Accounting Manager on reimbursements. If the General Manager overrules a decision of the Accounting Manager, the General Manager shall make a report to the Reading Municipal Light Board at the next meeting of the Board. D. Reading Municipal Light Board Responsible for determining the justification for any General Manager travel authorization. Responsible for reviewing any discrepancies and decisions made by the Accounting Manager concerning reimbursements involving the General Manager. III. GENERAL GUIDELINES A. Overnight Travel 1. Employees may request travel for purposes of meeting their Career Development Plan or as determined by their supervisor. 2. All requests must be submitted to the Division Manager in the format of a completed top section of the Travel Authorization Form, for consideration in the budget process for the appropriate fiscal year of travel. 3. Employees will be notified if their requests have been tentatively authorized as part of the budget process, however this does not guarantee that their Travel Authorization Form will receive final approval. Circumstances such as funding, staffing, etc,. could impact final approval. The employee, RMLD Board member or CAB member should process their request post budget process, for final approval signatures. 4. No travel arrangements or expenditures should be made by or for any employee, RMLD Board of Commissioner, or Citizens' Advisory Board member, until the Travel Authorization Form has been approved. A computerized form is located in the RMLD SharePoint. Forms are also available from the Executive Assistant. All travel arrangements will be made in accordance with the approved Travel Authorization Form. The Employee is responsible for completing the necessary Purchase Requisition. In the case of the RMLD Board Member or CAB Member, the Executive Assistant is responsible for completing the necessary Purchase Requisition. The applicable Purchase Order will not be approved without an approved Travel Authorization Form attached. The Executive Assistant is designated by the General Manager to make all RMLD travel arrangements, to ensure that the Travel Authorization Form has been completed correctly and to make all the air /train and hotel reservations, and if appropriate, car rental reservations. The Travel Authorization Form follows this process: initial approval is via the Supervisor then the General Manager has final approval. Once the Travel Authorization has been approved, a copy should be given to the Executive Assistant. B. Air/Train /Bus Travel All travel should be arranged to obtain the lowest fare consistent with the required travel schedule. First class travel is not allowed. Non refundable tickets should be purchased with insurance in the event the airline cancels the flight(s). Policy 5 Travel Revision 8 Page 3 of 5 C. Car Rentals The General Manager will determine whether an employee requires a car rental. If an employee is staying at a hotel where the conference is being held, a car rental will not be allowed. An employee can elect to justify in written form why a car rental is necessary. Car rentals shall be at the lowest rate and mid -size available consistent with the travel schedule and needs. Luxury, sport or specialized vehicles are not allowed. Employees shall decline the coverage for Collision Damage Waiver Insurance offered by rental car companies. Please make it clear when renting a vehicle that it is a company rental. If the rental firm requires a certificate of insurance, please contact RMLD and the certificate will be faxed to them. D. Cash Advances Cash advances are not available. E. Personal Car Employees will be reimbursed for the use of their personal car at the rate used by the Town of Reading. 2. All employees who use their own vehicle from their home to attend a seminar (or similar company business) will deduct their normal commuting mileage to and from the RMLD from the total mileage to attend the seminar if you leave from home. Examples of this are the following: Meals If your normal round trip commute to the RMLD is thirty (30) miles and you attend a seminar that is twenty (20) miles round trip from your home, you would be reimbursed nothing for mileage. If your normal round trip commute to the RMLD is thirty (30) miles and you attend a seminar that is forty (40) miles round trip from your home, you would be reimbursed ten (10) miles for mileage (40 miles - 30 miles). If you are attending a seminar on a holiday or a weekend, you would be reimbursed the total amount of your mileage, since you would not be commuting normally to work on any of these days. When reporting mileage, the total mileage driven, less the commuting mileage, must be indicated. Overnight Travel Meals - All employees will be provided a per diem allowance in accordance with the United States General Services Administration www.gsa.gov for all their meals (includes meal, tax and gratuities without providing receipts.) 2. Local Travel /Business Meals — Local Travel /Business meals will be reimbursed up to the amount specified by the United States General Services Administration www.gsa.gov for lunch only. Where receipts are required, they must be detailed and complete. If lunch is provided as part of a seminar, no reimbursement will be made. Policy 5 Travel Revision 8 Page 4 of 5 G. Entertainment Expenses Entertainment expenses are not permitted. H. Phone In the event of no cell phone, employees are authorized one personal call to home up to thirty (30) minutes per day of travel. Employees are encouraged to refrain from using direct hotel lines due to excessive charges. I. Laundry /Cleaning Reimbursement is allowed if the trip is three days or longer. J. Tips Reasonable tips (non -meal related) are reimbursable. K. Lodging Standard double- occupancy rooms are authorized (one room per employee). L. Parking/Tolls /Gas All such expenses are reimbursable provided receipts are provided. M. Taxis Actual cost of taxis is reimbursable based on documentation supplied by the employee. N. Non - Reimbursable Expenses The following costs are not reimbursable via this policy: 1. Personal expenditures that are not related to RMLD business and are of a type that an employee would make whether at home or away. 2. Personal travel and accident insurance. 3. Medical costs. 4. All associated travel expenses of a spouse, personal guests or dependents. 5. Expense for care of dependents or pets. 6. Extra expenses at home while you travel (example: caretaker service). 7. Cost of personally given flowers, gifts or remembrances. 8. Alcoholic drinks of any type. O. Receipts Required for Travel Expenses 1. Transportation fares: (Note: for all air /train travel, the passenger receipt portion of the ticket must be submitted). Policy 5 Travel Revision 8 Page 5 of 5 2. The entire detailed hotel bill must be submitted (not just the credit card total). *4k` 3. Laundry and cleaning. 4. All parking fees and tolls. 5. Car rentals and related expenditures, e.g. gas, oil, etc. 6. Postage fees. 7. RMLD car expenditures (e.g., repairs, wiper blades, oil). 8. Registration fees for previously approved courses and seminars. 9. Unusual expenditures. If a receipt is lost or otherwise not available, do not delay submitting expense reports for expenditures for which receipts are available or are not required, i.e., submit expenses you can document and catch up on submitting the rest when you get the receipts. The employee is responsible for obtaining the missing receipt or an acceptable duplicate. P. Expense Report Approval Requirements Expense reports must be signed by the employee and the immediate supervisor and forwarded (along with the required documentation) to the Accounting Manager or designee. Expense reports will only be approved by the Accounting Manager or designee if they comply with the provisions of this policy. Q. Combined Business and Personal Travel If an employee takes a business trip and the trip is extended in time to include personal matters or vacation, all extra expenses incurred will be the employee's responsibility including hotel, meals, flight surcharge, parking, etc. R. Expense Report Processing Upon return from a trip or completion of RMLD business, the employee must complete an expense report as soon as possible, but in no case later than five (5) working days following the trip. 2. Employees will be reimbursed through the weekly Accounts Payable cycle. IV. ATTACHMENT A. Travel Authorization Form. RMLD Day TRAVEL AUTHORIZATION FORM FISCAL YEAR Overnight Conference Training Employee: Division: Meets CDP Y N Name of Training/Conference Reason for Request Location Travel Dates Length of Stay (Number of Nights) Transportation - Travel Mode (Air, Rental Vehicle, Bus, Personal Vehicle) Did you receive an overnight travel authorization last year? Yes No REQUEST REVISED ACTUAL TRANSPORTATION $ $ $ HOTEL $ $ $ FEES /TUITION $ $ $ MEALS $ $ $ OTHER $ $ $ TOTAL $0.00 $0.00 $0.00 Request Approval: Revised Approval: Actual Approval: Projected Budgeted Based on Increases Actual Expenses Employee Employee Employee Supervisor Supervisor Supervisor General Manager General Manager General Manager Date Date Date (W Revised Approval is required if Request total increases prior to travel. other reimbursable expenses are according to RMLD's Travel Policy 5. All forms and expense reports must be processed in accordance with RMLD's Travel Policy 5. RMLD POLICY 5 ATTACHMENT JF 6/23/2015 El N AW N O U LO _ i o N Y W V C M N C� G O Lf) O O m O N O O O O O O O O O O O 0 N O O a c� .Q Q t u i to ►i O N ■ 0 N m 0 N 0 M Ol N r- r-4 N M (14 T-1 N Q1 ci Ln M 0 0 0 0 0 0 0 0 0 Li Ln ui ui Sri Sri ui ui Ln 00 I- lD Ln V M N r-I t/? sa:)ud Suueal:) U1 Q 0 Ln m I N E r-I Ln r-I N 4J � t� Ln M 0 0 0 0 0 0 0 0 0 Li Ln ui ui Sri Sri ui ui Ln 00 I- lD Ln V M N r-I t/? sa:)ud Suueal:) U1 Q 0 Ln m I U V L a a� � ca C C �c G f6 S Q 0 Ln 0 N 1 cn O N O O O O O O O O O O O u 1 t11 t11 u1 I n t11 111 111 Ur I n Lq Ln O Ln O to O 1-n O Ln O Ln Co t.5 Ln Ln c ct m m N N —1 m 0 m rn N 00 N N lD N N d' N m N N N c-i N O N Ol 00 d' rl m N O c--1 Ql 00 r- l0 Lr) IZT m N Lr) r-1 O N 0 N m O N To: Coleen O'Brien Fro Maureen McHugh, Jane Parente Date: June 19 2015 Subject: Purchase Power Summary — May, 2015 Energy Services Division (ESD) has completed the Purchase Power Summary for the month of May, 2015. ENERGY The RMLD's total metered load for the month was 58,057,065 kWh, which is a 6.27% increase from the May, 2014 figures. Table 1 is a breakdown by source of the energy purchases. • Table 1 Amount of Cost of % of Total Total $ $ as a Resource Energy Energy Energy Costs % (kWh) ($ /Mwh) Millstone #3 3,706,230 $6.71 6.36% $24,869 1.24% Seabrook 5,894,128 $6.69 10.12% $39,409 1.96% Stonybrook Intermediate 3,484,146 $31.90 5.98% $111,138 5.53% Shell Energy 7,502,800 $70.59 12.88% $529,604 26.35% NextEra 6,913,000 $52.31 11.87% $361,593 17.99% NYPA 2,354,849 $4.92 4.04% $11,586 0.58% ISO Interchange 8,061,212 $27.87 13.84% $224,652 11.18% NEMA Congestion 0 $0.00 0.00% - $156,523 -7.79% Coop Resales 5,076 $169.99 0.01% $863 0.04% BP Energy 8,513,600 $47.73 14.62% $406,354 20.22% Hydro Projects" 1,917,228 $82.80 3.29% $158,743 7.90% Braintree Watson Unit 495,935 - $115.04 0.85% - $57,055 -2.84% Saddleback Wind 269,140 $0.00 0.46% $0 0.00% Exelon 9,059,600 $37.38 15.55% $338,648 16.85% Stonybrook Peaking 71,664 $220.04 0.12% $15,769 0.78% Monthly Total 58,248,608 $34.50 100.00% $2,009,648 100.00% *Pepperell, Woronoco,lndian River, Turner Falls,Collins, Pioneer,Hosiery Mills, Summit Hydro Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy for the month of May, 2015. Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($ /Mwh) ISO DA LMP * 6,898,386 25.22 11.84% Settlement RT Net Energy * 1,162,826 32.57 2.00% Settlement ISO Interchange 8,061,212 27.87 13.84% (subtotal) ' Independent System Operator Day -Ahead Locational Marginal Price " Real Time Net Energy MAY 2015 ENERGY BY RESOURCE Saddlebacl, UW 4 0.59 Braintree Wat Unit, 0.9% Hydro Projecl 3.3% 11 Stonybrook Peaking, —Millstone #3,6.4% 0.1% Stonybrook itermediate, 6.0% CAPACITY The RMLD hit a demand of 138,424 kW, which occurred on May 28, at 5 pm. The RMLD's monthly UCAP requirement for May, 2015 was 209,123 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Source Amount (kWs) Cost ($ /kW- month) Total Cost $ % of Total Cost Millstone #3 4,950 34.38 $170,190 11.08% Seabrook 7,919 39.88 $315,800 20.56% Stonybrook Peaking 24,981 2.04 $50,945 3.32% Stonybrook CC 42,925 7.77 $333,701 21.72% NYPA 4,019 4.19 $16,834 1.10% Hydro Quebec 0 0 $21,538 1.40% Nextera 60,000 5.65 $339,000 22.07% Braintree Watson Unit 10,520 10.73 $112,885 7.35% ISO -NE Supply Auction 53,809 3.26 $175,468 11.42% Total 209,123 $7.35 $1,536,361 100.00% Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cost of of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) ($ /kWh) Millstone #3 $24,869 $170,190 $195,059 5.50% 3,706,230 0.0526 Seabrook $39,409 $315,800 $355,208 10.02% 5,894,128 0.0603 Stonybrook Intermediate $111,138 $333,701 $444,839 12.54% 3,484,146 0.1277 Hydro Quebec $0 $21,538 $21,538 0.61% - 0.0000 Shell Energy $529,604 $0 $529,604 14.94% 7,502,800 0.0706 NextEra $361,593 $339,000 $700,593 19.76% 6,913,000 0.1013 • NYPA $11,586 $16,834 $28,420 0.80% 2,354,849 0.0121 ISO Interchange $224,652 $175,468 $400,120 11.28% 8,061,212 0.0496 Nema Congestion - $156,523 $0 - $156,523 -4.41% - 0.0000 BP Energy $406,354 $0 $406,354 11.46% 8,513,600 0.0477 • Hydro Projects $158,743 $0 $158,743 4.48% 1,917,228 0.0828 Braintree Watson Unit - $57,055 $112,885 $55,830 1.57% 495,935 0.1126 • Saddleback Wind $0 $0 $0 0.00% 269,140 0.0000 Coop Resales $863 $0 $863 0.02% 5,076 0.1700 Exelon Energy $338,648 $0 $338,648 9.55% 9,059,600 0.0374 Stonybrook Peaking $15,769 $50,945 $66,714 1.88% 71,664 0.9309 Monthly Total $2,009,648 $1,536,361 $3,546,009 100.00% 58,248,608 0.0609 * Renewable Resources 7.80% RENEWABLE ENERGY CERTIFICATES (RECD Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through May 2015, as well as their estimated market value. TRANSMISSION The RMLD's total transmission costs for the month of May, 2015 were $610,724. This is increase of 34.12% from the April transmission cost of $927,050. In May, 2014 the transmission costs were $628,818. Table 6 Current Month Table 5 Last Year Peak Demand (kW) 138,424 Swift River RECs Summary 100,172 Energy (kWh) 58,248,608 Period - January 2015 -May 2015 54,474,357 Energy ($) Banked Projected Total Est. Capacity ($) RECs RECs RECs Dollars Woronoco 0 977 977 $46,896 Pepperell 0 3,220 3,220 $154,560 Indian River 0 1,433 1,433 $68,784 Turners Falls 0 617 617 N Sub total 0 6,247 6,247 $270,240 RECs Sold 0 $0 Grand Total 0 6,247 6,247 $270,240 TRANSMISSION The RMLD's total transmission costs for the month of May, 2015 were $610,724. This is increase of 34.12% from the April transmission cost of $927,050. In May, 2014 the transmission costs were $628,818. Table 6 Current Month Last Month Last Year Peak Demand (kW) 138,424 92,907 100,172 Energy (kWh) 58,248,608 51,959,397 54,474,357 Energy ($) $2,009,648 $1,503,849 $1,729,892 Capacity ($) $1,536,361 $1,447,201 $1,374,862 Transmission($) $610,724 $927,050 $628,818 Total $4,156,732 $3,878,100 $3,733,573 3 00 Y v M m L� Y M 00 0 00 N m n N Y N QQ8 T O N N V N N O 8 N O N! N N OMN A ��-/ O �"� nj N N~ N N N N N N N 3~ 00 a° r 00 3 �^ In a° o 00 �_ a kD 3 N Ln g 00 < '" O 00 ^eID ' V1 an N ry 0 In N 1^ N N O N O N ry N m° Y vj 00 ry L ry Y W A b 0) 0) 0 01 LA 00 � ^ N y Q N N rl N C N 00 .y ~ M � O1 ey ry N O C N N N V1 � 0 h O J ati N OJ M 3? 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O 00 L 3� M aea O �� N ae°,' 9 O d� N *� O Y M p 0 M M Y p C o M M O r Y ry 00 N M .� C C 00 M C~ CL a O LA N 1^ M N n M 01 H �"� O N > rri J N N O M IA a c 3N a°0 3� aev —N *ID �°' C N Yo 'it Y� gM. v ENn rn n An o0 L M Vf tn O N ,ti N ^� O H at N N O N a Y A C O C C C N Cc Ol C O/ 01 Ow an d m v a — 3 w a d a v a N CO y m CL y m n E-y m n y y m n L Y O y w L u o v v t a+ u o c a L y+ u o v L �.. u o Ii U C a X u a: a 3° u u d 2° u of o_ 2° u 0 n .mi b Town of Reading, Massachusetts Municipal Light Department Designation: Residential A Rate MDPU # 250 supersedes and cancels MDPU # 237 Residential Schedule A Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Individual residential customers for all domestic uses where service is taken through one meter. Incidental commercial use, not exceeding 20% of the total energy used on the same premises is permitted. Character of service: A.C. 60 cycles: single phase. Customer Charge: $4.10 per month Distribution Energy Charge: $.05368 per Kilowatt-hour for all Kilowatt -hours usage Budget Billing: The customers under this rate will have available to them a budget billing program under which the customer is required to pay a levelized amount to the Department each billing period during the calendar year. The specifics of this program are outlined in the Department's General Terms and Conditions. Low Income Discount The Customer Charge under this rate will be waived upon verification of a low- income customer's receipt of any means - tested public benefit, or verification of eligibility for the low- income home energy assistance program, or its successor program, for which eligibility does not exceed 200 percent of the federal poverty level based on a household's gross income. In a program year in which maximum eligibility for LIHEAP exceeds 200 percent of the federal poverty level, a household that is income eligible under LIHEAP shall be eligible for the low - income electric discount. It is the responsibility of the customer to annually certify, by forms provided by the utility, the continued compliance with the foregoing qualifications. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 250 supersedes and cancels MDPU # 237 t fir. Residential Schedule A Rate (cont'd) Farm Discount: Customers who meet the eligibility requirements set forth by the Massachusetts Department of Food and Agriculture for being engaged in the business of agriculture or farming, and upon certification to the RMLD by the Massachusetts Department of Food and Agriculture, will be eligible for an additional 10% discount, prior to the RMLD prompt payment discount, on rates and charges applicable on their monthly billing statement. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Designation: Residential RW Rate MDPU # 251 supersedes and cancels MDPU # 238 Residential Schedule RW Controlled Water Heater Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Individual residential customers for all domestic uses where service is taken through one meter. Incidental commercial use, not exceeding 20% of the total energy used on the same premises is permitted. Character of service: A.C. 60 cycles: single phase. Terms of Use: When a customer regularly uses an electric water heater of a type approved by the Department, service to the water heater will be controlled by a Department owned timing device. Customer also needs a customer owned internet connection. Internal wiring will be the responsibility of the customer. Water heater with two elements shall be interlocked to prevent simultaneous operation. Customer Charge: $4.11 per month. Distribution Energy Charge: $.04117 per Kilowatt-hour for all Kilowatt-hours usage Budget Billing: The customers under this rate will have available to them a budget billing program under which the customer is required to pay a levelized amount to the Department each billing period during the calendar year. The specifics of this program are outlined in the Department's General Terms and Conditions. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Low Income Discount MDPU # 251 supersedes and cancels MDPU # 238 Residential Schedule RW Controlled Water Heater Rate (Contd.) The Customer Charge under this rate will be waived upon verification of a low- income customer's receipt of any means- tested public benefit, or verification of eligibility for the low - income home energy assistance program, or its successor program, for which eligibility does not exceed 200 percent of the federal poverty level based on a household's gross income. In a program year in which maximum eligibility for LIHEAP exceeds 200 percent of the federal poverty level, a household that is income eligible under LIHEAP shall be eligible for the low- income electric discount. It is the responsibility of the customer to annually certify, by forms provided by the utility, the continued compliance with the foregoing qualifications. Farm Discount: Customers who meet the eligibility requirements set forth by the Massachusetts Department of Food and Agriculture for being engaged in the business of agriculture or farming, and upon certification to the RMLD by the Massachusetts Department of Food and Agriculture, will be eligible for an additional 10% discount, prior to the RMLD prompt payment discount, on rates and charges applicable on their monthly billing statement. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Designation: MDPU # 252 supersedes and cancels MDPU # 239 Residential Time -of -Use Schedule A2 Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Individual residential customers for all domestic uses where service is taken through one On -Peak and Off -Peak meter. Incidental commercial use, not exceeding 20% of the total energy used on the same premises is permitted. Character of service: A.C. 60 cycles: single phase. Customer Charge: $6.50 per month. Distribution Energy Charge: $.07998 per Kilowatt-hour for all Kilowatt-hours usage during the On -Peak hours. $.01650 per Kilowatt-hour for all Kilowatt-hours usage during the Off -peak hours. Definition of Periods: The On -Peak period is defined as the hours between 12:00 Noon and 7:00 P.M. Monday through Friday except holidays as listed under the "Granted Holidays" paragraph listed below. The Off -Peak period is defined as the hours between 7:00 P.M. and 12:00 Noon Monday through Friday and all hours Saturday, Sunday and granted holidays as listed below. Controlled Water Heater Allowance: When a customer regularly uses an electric water heater of a type approved by the Department, 333 kWh will be credited to usage during the Off -Peak period and will be billed at $.00300 per kWh. All kWh used Off -Peak above 333 kWh will be charged at the regular Off -Peak rate. If less than 333 kWh are used Off -Peak then only that amount of kWh will be billed at $.00300 per kWh. Water heater with two elements shall be interlocked to prevent simultaneous operation. Service to the water heater will be controlled by a Department owned time switch in an approved outdoor socket. Term: A customer electing to be billed under this rate must remain on this rate for a minimum of one year. At the end of one year on this rate a customer may elect to remain on this rate or be billed under the Residential A Rate. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 252 supersedes and cancels MDPU # 239 Residential Time -of -Use Schedule A2 Rate (cont'd) Budget Billing: The customers under this rate will have available to them a budget billing program under which the customer is required to pay a levelized amount to the Department each billing period during the calendar year. The specifics of this program are outlined in the Department's General Terms and Conditions. Low Income Discount The Customer Charge under this rate will be waived upon verification of a low- income customer's receipt of any means - tested public benefit, or verification of eligibility for the low- income home energy assistance program, or its successor program, for which eligibility does not exceed 200 percent of the federal poverty level based on a household's gross income. In a program year in which maximum eligibility for LIHEAP exceeds 200 percent of the federal poverty level, a household that is income eligible under LIHEAP shall be eligible for the low- income electric discount. It is the responsibility of the customer to annually certify, by forms provided by the utility, the continued compliance with the foregoing qualifications. Farm Discount: Customers who meet the eligibility requirements set forth by the Massachusetts Department of Food and Agriculture for being engaged in the business of agriculture or farming, and upon certification to the RMLD by the Massachusetts Department of Food and Agriculture, will be eligible for an additional ten percent discount, prior to the RMLD prompt payment discount, on rates and charges applicable on their monthly billing statement. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge, Distribution Demand Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 252 supersedes and cancels MDPU # 239 Residential Time -of -Use Schedule A2 Rate (cont'd) Granted Holidays Under the Residential Time -of -Use Schedule A2 Rate the holidays granted for Off -Peak are: New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Columbus Day, Veteran's Day and Christmas Day. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts MDPU # 253 supersedes Municipal Light Department and cancels MDPU # 240 Commercial Schedule C Rate Designation: Commercial C Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Service under this rate is available to industrial or commercial customers who take all their requirements under this rate. All electricity furnished under this rate will be metered through one service unless it is convenient for the Department to do otherwise. Character of service: AC 60 cycles: single phase or three phase. Customer Charge: $7.05 per month. Distribution Demand Charge: $7.38 per Kilowatt for all demand usage. Distribution Energy Charge: $.01566 per Kilowatt-hour for all Kilowatt -hours usage. Budget Billing: The customers under the C Rate may elect the Budget Billing program under which the customer is required to pay the levelized amount to the Department each billing period during the calendar year. This rate is not available to C Rate Customers electing the Contract Demand Rate, or the Non -Firm Demand Rate. The specifics of this program are outlined in the Department's General Terms and Conditions. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 253 supersedes and cancels MDPU # 240 Commercial Schedule C Rate (cont'd) Measurement of Billing Demand: The billing demand shall be the highest of the fifteen minute kilowatt demand established during the billing period, but not less than eighty percent of the maximum demand established during the preceding summer season or sixty percent of the maximum demand established during the winter season. Definitions of Seasons: The summer season is defined as the months of June through September and the winter season is defined as the months of October through May. Farm Discount: Customers who meet the eligibility requirements set forth by the Massachusetts Department of Food and Agriculture for being engaged in the business of agriculture or farming, and upon certification to the RMLD by the Massachusetts Department of Food and Agriculture, will be eligible for an additional ten percent discount, prior to the RMLD prompt payment discount, on rates and charges applicable on their monthly billing statement. Customer Transformer Ownership: A customer requiring a minimal transformer capacity of over 2,000 kW will be required to furnish its own transforming and protective equipment, including mat, vault, primary and secondary cables, conduits, etc., which must comply with the specifications of the Department. The following discounts apply when the above is complied with: $.12 per kilowatt of demand when the service is taken at 2,400/4,160 volts. $.25 per Kilowatt of demand when the service is taken at 13,800 volts. $375 per Kilowatt of demand when the service is taken at 34,500 volts. Metering: The Department may, at its option, meter at the customer's utilization voltage or on the high side of the transformers through which the service is furnished. In the latter case, or if the customer's utilization voltage requires no transformation, a discount of 1.8% will be applied to the bill but in no case will such a discount be allowed if the metering voltage is less than 2,400 volts. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 253 supersedes and cancels MDPU # 240 Commercial Schedule C Rate (cont'd) Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge, Distribution Demand Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. General Terms: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 254 supersedes and cancels MDPU # 241 Industrial Time -of -Use Schedule I Rate Designation: Industrial Time -of -Use I Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Service under this rate is available to industrial or commercial customers who take all their requirements under this rate. All electricity furnished under this rate will be metered using an electronic meter capable of metering On -Peak and Off -Peak energy as well as kW demand. Character of service: A.C. 60 cycles: single phase or three phase. Customer Charge: $32.52 per month. Distribution Demand Charge: $8.13 per Kilowatt for all demand usage. Definition of Periods: The On -Peak period is defined as the hours between 12:00 Noon and 7:00 P.M., Monday through Friday except holidays as listed below. The Off -Peak period is defined as the hours between 7:00 P.M. and 12:00 Noon, Monday through Friday and all hours Saturday, Sunday and granted holidays as listed below. Term: A customer electing to be billed under this rate must remain on this rate for a minimum of one year. At the end of one year on this rate a customer may elect to remain on this rate or be billed under the Commercial C Rate. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 254 supersedes and cancels MDPU # 241 Industrial Time -of -Use Schedule I Rate (cont'd) Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. Measurement of Billing Demand: The Billing demand shall be the highest of the fifteen minute On Peak kilowatt demand established during the billing period, but not less than eighty percent of the maximum On Peak demand established during the preceding summer season or sixty percent of the maximum On Peak demand established during the winter season. The summer season is defined as the months of June through September and the winter season is defined as the months of October through May. Farm Discount: Customers who meet the eligibility requirements set forth by the Massachusetts Department of Food and Agriculture for being engaged in the business of agriculture or farming, and upon certification to the RMLD by the Massachusetts Department of Food and Agriculture, will be eligible for an additional ten percent discount, prior to the RMLD prompt payment discount, on rates and charges applicable on their monthly billing statement. Customer Transformer Ownership: A customer requiring a minimal transformer capacity of over 2000 kW will be required to furnish its own transforming and protective equipment, including mat, vault, primary and secondary cables, conduits, etc., which must comply with the specifications of the Department. The following discounts apply when the above is complied with: $.12 per Kilowatt of demand when the service is taken at 2,400/4,160 volts. $.25 per Kilowatt of demand when the service is taken at 13,800 volts. $375 per Kilowatt of demand when the service is taken at 34,500 volts. Metering: The Department may, at its option, meter at the customer's utilization voltage or on the high side of the transformer through which the service is furnished. In the latter case, or if the customer's utilization voltage requires no transformation, a discount of 1.8% will be applied to the bill but in no case will such discount be allowed if the metering voltage is less than 2,400 voltage Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 254 supersedes and cancels MDPU # 241 Industrial Time -of -Use Schedule I Rate (cont'd) Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge, Distribution Demand Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. Granted Holidays Under the Industrial Time -of -Use Schedule I Rate the holidays granted for Off -Peak are; New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Columbus Day, Veteran's Day and Christmas Day. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department School Schedule SCH Rate Designation: School SCH Rate Available in: Reading, Lynnfield Center, North Reading, and Wilmington MDPU # 255 supersedes and cancels MDPU # 242 Applicable to: Applicable to public or private schools offering kindergarten, regular elementary, middle, and high school as approved by the Department, who take all their requirements under this rate. All electricity furnished under this rate will be metered through one service unless it is convenient for the Department to do otherwise. Character of service: AC 60 cycles: single phase or three phase. Customer Charge: $6.50 per month. Distribution Demand Charge: $6.80 per Kilowatt for all demand usage. Distribution Energy Charge: $.01073 per Kilowatt -hour for all Kilowatt -hours usage. Budget Billing: The customers under the School Rate may elect the Budget Billing program under which the customer is required to pay levelized amount to the Department each billing period during the calendar year. Energy Conservation Charge: The bill for service hereunder may be increased or decreased as provided by the Energy Conservation Charge. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department MDPU # 255 supersedes and cancels MDPU # 242 School Schedule SCH Rate (cont'd) Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. Measurement of Billing Demand: The billing demand shall be the highest of the fifteen minute Kilowatt demand established during the billing period, but not less than eighty percent of the maximum demand established during the preceding summer season or sixty percent of the maximum demand established during the winter season. Definitions of Seasons: The summer season is defined as the months of June through September and the winter season is defined as the months of October through May. Customer Transformer Ownership: A customer requiring a minimal transformer capacity of over 2000 kW will be required to furnish its own transforming and protective equipment, including mat, vault, primary and secondary cables, conduits, etc., which must comply with the specifications of the Department. The following discounts apply when the above is complied with: $.12 per kilowatt of demand when the service is taken at 2,400/4,160 volts. $.25 per Kilowatt of demand when the service is taken at 13,800 volts. $375 per Kilowatt of demand when the service is taken at 34,500 volts. Metering: The Department may, at its option, meter at the customer's utilization voltage or on the high side of the transformers through which the service is furnished. In the latter case, or if the customer's utilization voltage requires no transformation, a discount of 1.8% will be applied to the bill but in no case will such a discount be allowed if the metering voltage is less than 2,400 volts. Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge, Distribution Demand Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager • Town of Reading, Massachusetts Municipal Light Department General Terms: MDPU # 255 supersedes and cancels MDPU # 242 School Schedule SCH Rate (cont'd) Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Designation: Street Light D Rate MDPU # 256 supersedes and cancels MDPU # 248 Private Street Lighting Rate Schedule D Available: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Street and Area Light service on all public, private, and unaccepted streets and areas where the Department has facilities for supplying electricity and where the installation work involved is limited to the necessary lighting unit and connection on the same pole. This Schedule does not apply to Public Street Lighting Service supplied directly to the Municipalities. Energy Charge: The rate per year for the standard 4,000 -hour schedule is as follows: Fixture Type Annual Rate $ Annual kWh 100 Watt Mercury 175 Watt Mercury 400 Watt Mercury 50 Watt HPS 100 Watt HPS 250 Watt HPS 400 Watt HPS 25 Watt LED - Standard 42 Watt LED — Non - Standard 101 Watt LED —Non - Standard 93 Watt LED Flood - Standard 134 Watt LED Flood — Non - Standard 57.99 500 64.46 860 106.90 1,900 66.78 240 85.23 500 112.54 1,200 156.32 1,900 56.28 100 62.80 168 101.24 404 144.88 372 177.39 536 Note: Mercury lamps will no longer be supplied for new installations. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard fuel Adjustment Clause. The Fuel Adjustment will appear on the bill as the monthly fuel charge multiplied by one twelfth of the Annual kWh shown above for each Fixture Type. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts MDPU # 256 supersedes Municipal Light Department and cancels MDPU # 248 `W Private Street Lighting Rate Schedule D (cont'd) Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission Charge. The Purchase Power Capacity and Transmission Charge will appear on the bill as the monthly charge multiplied by one twelfth of the Annual kWh shown above for each Fixture Type. Extra Pole Cost When an extra pole is required, specifically for street lighting, there will be an extra cost based upon pole size, including up to 100 feet of secondary. 30 foot or 35 foot Class 4 pole $44.00 per year 40 foot Class 4 pole $48.00 per year Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the current bill, excluding Fuel and Purchased Power Capacity and Transmission Charges, only if the entire bill is paid -in -full by the discount due date. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Designation: LED Street Light Rate MDPU # 257 supersedes and cancels MDPU #249 Municipal LED Street Lighting Rate Available: Reading, Lynnfield Center, North Reading, and Wilmington Applicable to: Public Street Light service using LED fixtures supplied directly to the Municipalities where the Department has private facilities for supplying electricity and where the installation work involved is limited to the necessary lighting unit and connection to the same pole. Energy Charge: The rate per year for the standard 4,000 -hour schedule is as follows: Fixture Type 25 Watt LED — Standard 42 Watt LED — Non - Standard 101 Watt LED — Non - Standard 93 Watt LED Flood - Standard 134 Watt LED Flood — Non - Standard Annual Rate $ Annual kWh 21.81 100 22.43 168 29.43 404 44.65 372 51.29 536 Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard fuel Adjustment Clause. The Fuel Adjustment will appear on the bill as the monthly fuel charge multiplied by one twelfth of the Annual kWh shown above for each Fixture Type. Purchase Power Adjustment: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Adjustment. The Purchase power Adjustment will appear on the bill as the monthly charge multiplied by one twelfth of the Annual kWh shown above for each Fixture Type. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts MDPU # 257 supersedes and cancels MDPU #249 Municipal Light Department Extra Pole Cost When an extra pole is required, specifically for street lighting, there will be an extra cost based upon pole size, including up to 100 feet of secondary. 30 foot or 35 foot Class 4 pole $44.00 per year 40 foot Class 4 pole $48.00 per year Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 10% will be allowed on the current bill, excluding fuel adjustment charges, only if the entire bill is paid -in -full by the discount due date. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager Town of Reading, Massachusetts Municipal Light Department Designation: Cooperative G Rate MDPU # 258 supersedes and cancels MDPU # 244 Cooperative Resale Schedule G Rate Available in: Available to municipal lighting plants and private companies whose service territory is adjacent to the service territory of the Department and for distribution to such customers that cannot be served from the existing distribution lines, provided that the Department has available facilities for furnishing the service Character of Service: A.C. 60 cycles: single phase. Customer Charge: $3.78 per month. Distribution Energy Charge: $.04481 per Kilowatt -hour for all Kilowatt -hours usage. Fuel Adjustment: The bill for service hereunder may be increased or decreased as provided by the Standard Fuel Adjustment Clause. Purchase Power Capacity and Transmission Charge: The bill for service hereunder may be increased or decreased as provided by the Purchase Power Capacity and Transmission. Meter Reading and Billing: Bills under this schedule will be rendered monthly. A prompt payment discount of 15% will be allowed on the Customer Charge and Distribution Energy Charge, only if the entire bill is paid -in -full by the discount due date. General Terms and Conditions: Service hereunder is subject to the General Terms and Conditions which are incorporated herein and are a part of this rate schedule. Rate Filed: June 30, 2015 Effective: On Billings on or After July 1, 2015 Filed By: Coleen M. O'Brien, General Manager aA a� an W 0 a� C/1 0 CC3 N Q O N N C 0 a, ao a h 0 N w 'tv G� bIJ U U w 4-r O U U Q C� ti 6 • J--j O .� p O C p cn E U r-4 +- a� :D a� ry c 4� U 0 o o v U ct a� U -Ln — M Q) Q) • Q) E Q) Q O U Q) cl- U O O 0 Ln U c r, v� 1 1 1 U ct � N ct U O O O O O U Q Q N �3 ° 0 O o zn a/ �- > 1 1 1 1 Q) E Q) Q O U Q) cl- U O O 0 Ln U c r, v� 1 1 1 • • V O C� •OOn �J 1/l W V 4� �y • ON Io cl • p" LA 0 N 0 0 N Q N fi i Y O1 � fi y � y � O O y V `V o o L o F i C a .. h v fi Q v7 n M D Up m � y > C C La m v 'n O O 1 Ln O N O r-I v a m m a > a > c c O e-� ry m a V1 O O 'm O O O O O O K 2 U) O ei v �o8$S$8$88$8 go °o °o °oo °o � I � O ( O ~ice i O � y I F v o. y A? i s 1 V o_ 'O x e � a 0 N c m. 0 N N N N m N O ry � 0 0 V ° a 0 N .ti O N O N O ry O ti O V 8 8 8 8 8 8$ rN 8 ° ko v N ° v �o8$S$8$88$8 go °o °o °oo °o � I � O ( O ~ice i O � y I F v o. y A? i s 1 V x e � a 0 N m. 0 N N N N N O ry � 0 0 v �o8$S$8$88$8 go °o °o °oo °o � I � O ( O ~ice i O � y I F v o. y A? i s 1 V E-1 11. [r i I I ti v a, m m > o > ¢ ¢ > c c O O O O O O u Z LL_ Q 1/1 ■ a m o CS v 0 N T ti O N ry O N O N N O 6 0 6 6 6 0 6 6 6 W i m c�• C O memo N PUMMMEMN ` ow READING MUNICIPAL LIGHT DEPARTMENT Engineering and Operations Monthly Report May 2015 CAPITAL IMPROVEMENTS Construction Projects: % Complete FY14 -15 Status Month YTD 102 Pole Line Upgrade- Lowell Street, Wilmington 70% $42,719 $160,038 104 Upgrade Old Lynnfield Center URDs (Cook's Farm) 50% $20,848 $76,935 212 West Street — Force Account, Reading 55% $31,702 $56,612 New Customer Service Connections: 112 Service Installations — Commercial /Industrial: On -going $12,465 113 Service Installations — Residential: This item includes new or upgraded overhead and underground services. On -going $7,800 $120,033 Special Projects /Capital Purchases: 116 Transformers and Capacitors n/a $3,300 $148,280 117 Meter Purchases /500 Club (RF Mesh Network) $52,397 $107,568 126 Communication Equipment (Fiber Optic) n/a $1,064 $5,764 135 Arc Flash Study 100% $19,629 $21,721 137 SCADA System Upgrade 100% $2,725 $39,006 June 16, 2015 1 Routine Construction: May YTD Pole Setting/Transfers 30,785 388,773 Overhead/Underground 18,997 426,376 Projects Assigned as Required • Hillview Country Club, North Reading ■ Fiber Framing 5,528 293,030 ■ Ballardvale Street, W • Comcast make-ready work, North Reading Pole Damage /Knockdowns • Work was done to repair or replace four 4 poles. 3,939 46,274 Station Group 115,581 Hazmat/Oil Spills 3,831 Porcelain Cutout Replacement Program 492 26,104 Lighting Street Light Connections 242 20,869 Storm Trouble 35,672 Underground Subdivisions (new construction) ■ McGrane Road Subdivision, W 3,105 60,488 Animal Guard Installation 1,019 6,831 Miscellaneous Capital Costs 73,224 254,300 TOTAL: $ 148 867 $ 1,678 130 June 16, 2015 MAINTENANCE PROGRAMS Aged /Overloaded Transformer Replacement through May 31, 2015 Padmount: Single- Phase: 12.66% replaced (of those over 20 years old) Three - Phase: 7.69% replaced (of those over 20 years old) Overhead: Single- Phase: 10% replaced (of those over 20 years old) Three - Phase: 3.33% replaced (of those over 20 years old) Pole Testing System -wide (600 -1,000 poles /year) (as of 6/16/2015) Year -one inspection complete: 645 poles tested ( -10 %) • 390 silver tag (PASSED) • 233 red tag (FAILED): 83 have been replaced • 22 double red tag (CONDEMNED): 22 have been replaced 46 of 105 transfers have been completed 13.8kV/35kV Feeders - Quarterly Inspections 5W8, 5W9, 5W4, 5W5, 4W7, 4 W23, 3W8, 3W18, 3W6, 3W13, 3W5, 3W15, 4W5, 4W6, 4W13, 4W10, 4W12, 4W16 Miscellaneous branches and vines were found and removed. Manhole Inspections Pending. Porcelain Cutout Replacements (with Polymer) As of May 31, 2015, there are 284 remaining porcelain cutouts to be replaced. 90% complete. Substations: Infrared Scanning (Monthly) Station 3 Scanning complete through May - no hot spots found Station 4 Scanning complete through May - no hot spots found Station 5 Scanning complete through May - no hot spots found Substation Maintenance Program • Inspection of all three stations by UPG in progress 100% complete June 16, 2015 SYSTEM RELIABILITY Key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. SAIDI (System Average Interruption Duration Index) is defined as the average interruption duration (in minutes) for customers served by the utility system during a specific time period. SAIDI = the sum of all customer interruption durations within the specified time frame _ by the average number of customers served during that period. Minutes SAIDI 2010 -2015 100.00 90.00 80.00 70.00 60.00 -`° 50.00 _ 40.00 30.00 __ __ 20.00 10.00 2.41 -- in 0.00 n PE 2010 - 2011 - 2012 - 2013 - 2014 -2015 Average SAIDI 85.75 � 2010 X2011 62.35 i 2012 X2013 � 2014 � 2015 YTD Region Average National Average 13MIr -1 - 11 IC LUlQ1 I IUI I IUCI UI I..UAIUI I ICI II IICI1 UI.JIIUI I.J - Q VCI 19t; I IUI I IUCI UI UU.71U11IC1 J served during that period. SAIN 2010 -2015 0.90 0.80 - 0.70 - 0.60 - -- 0.50 0.40 0.30 _ 0.20 0.10 — 003 0.00 2010 -2011 -2012 - 2013 - 2014- 2015 Average SAM n 913 X2010 X2011 X2012 X2013 � 2014 � 2015 YTD Region Average National Average CAIDI = the sum of all customer interruption durations during that time period = the number of customers that experienced one or more interruptions during that time period. June 16. 2015 4 e Minutes CAIDI 2010 -2015 120.00 - -- ._ 100.00 -- _ . —._— 105.77 80.00 83.00 60.00 - -- -- -- — — 40.00 - - -- -- - - - -- - - -- - - - -- - - - 20.00 - __ . - - - - - - - -- - - 1 - -- 0.00 - -- 2010 -2011- 2012 -2013- 2014 -2015 Average CAIDI June 16, 2015 � 2010 � 2011 � 2012 � 2013 2014 2015 YTD Region Average - --- National Average 5 0 Outages Causes Calendar YTD (from eReliability website) Ia—ary May 2015 Ow, Mur w Env 2% valve ncs�aeM Awe 16% June 16, 2015 Tree 28% EaLtrr outage Cause count Total 43 ■ Equipment w Tree Wildlife • Vehicle Accident • Weather • Unknown Utility Human Error • Natural 6 W W U N z Q W d Z X W W J Z Q cQ G U Q Z N Q :D Ln cr- Z U-i W W (7 CL Q O :) m Ln L Cm C L tko y 'CT Ln c� l0 LI1 cr � W Ql0 L(1 Q 00 lIZTD m � m N m LL n vi -1 r-4 Z Lrl v Q U um W 0 rl l0 A .--4 > m co O Z rn 00 0 O D ri ri CL Lo 00 N Lr i lll c Lri Lfi Q -4 -4 N V m L(1 J F- < W U � I I H uj CD c0 Q D V Q O O O O O O O O O O O O O O O O O O O O O cl lD N O 00 l0 V N N -4 e-1 .--I y 'CT Ln c� l0 LI1 cr � W Ql0 L(1 Q 00 lIZTD m � m N m LL n vi -1 r-4 Z Lrl v Q U um W 0 rl l0 A .--4 > m co O Z rn 00 0 O D ri ri CL Lo 00 N Lr i lll c Lri Lfi Q -4 -4 N V m L(1 J F- < W U � I I H uj CD c0 Q D V Q Dt: June 24, 2015 To: RMLB, Coleen O'Brien, Jeanne Foti Fr: Bob Fournier Sj: May 31, 2015 Report The results for the first eleven months ending May 31, 2015, for the fiscal year 2015 will be summarized in the following paragraphs. 1) Change in Net Assets: (Page 3A) *For the month of May, the net profit or the positive change in net assets was $818,123.99 thereby increasing the year to date net income to $3,441,637. The year to date budgeted net income was $2,531,246 resulting in net income being over budget by $910,391 or 35.97 %. Actual year to date fuel revenues exceeded fuel expenses by $1,240,858 and purchased power capacity and transmission (ppct) revenues exceed ppct expenses by $352,506. 2) Revenues: (Page 3A) *Year to date base revenues were under budget by $341,641 or 1.7 %. Actual base revenues were $19.7 million compared to the budgeted amount of $20.6 million. 3) Expenses: (Page 12A) *Year to date purchased power base expense was over budget by $415,655 or 1.6 %. Actual purchased power base costs were 26.5 million and budgeted power base costs were $26.1 million. *Year to date operating and maintenance (O &M) expenses combined were over budget by $151,274 or 1.2 %. Actual O &M expenses were $13.0 million while budgeted expenses were at $12.9 million. *Depreciation expense and voluntary payments to the Towns were on budget. 4) Cash: (Page 9) *Operating Fund was at $9,402,133. * Capital Fund balance was at $5,691,478. * Rate Stabilization Fund was at $6,766,601. * Deferred Fuel Fund was at $5,373,553. * Energy Conservation Fund was at $624,890. 5) General Information: *Year to date kwh sales (Page 5) were 634,198,422 which is 1,313,791 million kwh or .21 %, ahead last year's actual figure. 6) Budget Variance: *Cumulatively (Page 15), the five divisions were over budget by $115,340 or .58% FINANCIAL REPORT MAY 317 2015 ISSUE DATE: JUNE 2412015 ASSETS CURRENT UNRESTRICTED CASH RESTRICTED CASH RESTRICTED INVESTMENTS RECEIVABLES, NET PREPAID EXPENSES INVENTORY TOTAL CURRENT ASSETS NONCURRENT INVESTMENT IN ASSOCIATED CO CAPITAL ASSETS, NET TOTAL NONCURRENT ASSETS TOTAL ASSETS TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF NET ASSETS 5/31/2015 PREVIOUS YEAR CURRENT YEAR (SCH A P.9) 11,657,970.39 9,405,133.55 70,121,704.61 (SCH A P.9) 18,077,779.48 22,942,848.80 (SCH A P.9) 1,250,000.00 1,292,906.26 (SCH B P.10) 5,570,983.16 9,189,137.52 109,211,726.28 (SCH B P.10) 1,101,078.61 1,818,316.27 5,784,186.76 1,400,830.71 1,662,933.40 756,207.83 849,517.02 39,058,642.35 46,311,275.80 (SCH C P.2) (SCH C P.2) LIABILITIES CURRENT ACCOUNTS PAYABLE CUSTOMER DEPOSITS CUSTOMER ADVANCES FOR CONSTRUCTION ACCRUED LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT ACCRUED EMPLOYEE COMPENSATED ABSENCES TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT RESTRICTED FOR DEPRECIATION FUND (P.9) UNRESTRICTED TOTAL NET ASSETS (P.3) TOTAL LIABILITIES AND NET ASSETS ME 31,379.32 26,993.75 70,121,704.61 69,715,489.17 70,153,083.93 69,742,482.92 109,211,726.28 116,053,758.72 5,784,186.76 6,166,183.69 756,207.83 849,517.02 395,663.98 768,882.48 53,294.21 35,333.18 6,989,352.78 7,819,916.37 2,885,367.88 2,918,870.73 2,885,367,88 2,918,870.73 9,874,720.66 10,738,787.10 70,204,879.70 69,715,489.17 4,316,189.56 5,691,478.73 24,899,111.45 29,908,003.72 99,337,005.62 105,314,971.62 109,211,726.28 116,053,758.72 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT NONCURRENT ASSET SCHEDULE 5/31/2015 SCHEDULE C PREVIOUS YEAR SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES NEW ENGLAND HYDRO ELECTRIC 3,261.87 NEW ENGLAND HYDRO TRANSMISSION 28,117.45 TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 31,379.32 SCHEDULE OF CAPITAL ASSETS 1,265,842.23 STRUCTURES AND IMPROVEMENTS 6,430,639.92 EQUIPMENT AND FURNISHINGS 13,003,686.79 INFRASTRUCTURE 49,421,535.67 TOTAL CAPITAL ASSETS, NET 70,121,704.61 TOTAL NONCURRENT ASSETS 70,153,083.93 [a] CURRENT YEAR 2,975.74 24,018.01 26,993.75 1,265,842.23 6,367,468.38 12,565,774.17 49,516,404.39 69,715,489.17 69,742,482.92 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 5/31/2015 TOTAL OPERATING REVENUES 6,962,295.68 6,637,798.46 75,030,697.39 78,672,962.91 4.85% OPERATING EXPENSES: (SCH E P.12) PURCHASED POWER CAPACITY MONTH MONTH LAST YEAR CURRENT YEAR YTD % LAST YEAR 637,406.21 CURRENT YEAR 608,787.17 TO DATE 10,207,344.52 TO DATE 10,696,274.17 CHANGE OPERATING REVENUES: (SCH D P.11) PURCHASED POWER FUEL 1,729,892.46 2,012,238.83 29,953,770.82 29,488,315.64 BASE REVENUE 3,470,212.67 OPERATING 1,582,056.77 42,443,480.96 19,718,591.36 - 53.54% FUEL REVENUE 3,152,035.67 MAINTENANCE 2,954,806.93 30,615,412.86 31,687,066.76 3.50% PURCHASED POWER CAPACITY 258,997.39 DEPRECIATION 2,140,988.70 974,872.10 26,857,018.39 2654.93% FORFEITED DISCOUNTS 62,385.37 VOLUNTARY PAYMENTS TO TOWNS 36,859.32 868,803.54 747,552.25 - 13.96% CHANGE IN NET ASSETS ENERGY CONSERVATION REVENUE 47,740.23 618,123.99 52,448.28 1,019,826.83 622,933.84 3,441,637.46 620,627.19 237.47% -0.37% GAW REVENUE 0.00 0.00 489,669.08 0.00 - 100.00% NYPA CREDIT (29,075.65) (129,361.54) (984,474.99) (957,893.04) -2.709 TOTAL OPERATING REVENUES 6,962,295.68 6,637,798.46 75,030,697.39 78,672,962.91 4.85% OPERATING EXPENSES: (SCH E P.12) PURCHASED POWER CAPACITY 1,400,178.92 1,535,658.77 15,861,081.80 15,808,238.16 -0.33% PURCHASED POWER TRANSMISSION 637,406.21 608,787.17 10,207,344.52 10,696,274.17 4.79% PURCHASED POWER FUEL 1,729,892.46 2,012,238.83 29,953,770.82 29,488,315.64 -1.55% OPERATING 904,215.43 901,438.44 8,987,593.13 10,015,111.34 11.43% MAINTENANCE 290,889.18 263,533.73 2,614,512.54 2,994,945.13 14.55% DEPRECIATION 314,969.55 321,788.79 3,464,665.05 3,539,676.69 2.17% VOLUNTARY PAYMENTS TO TOWNS 116,666.67 118,000.00 1,281,850.35 1,288,754.00 CHANGE IN NET ASSETS 0.54% TOTAL OPERATING EXPENSES 5,394,218.42 5,761,445.73 72,370,818.21 73,831,315.13 2.02% OPERATING INCOME 1,568,077.26 876,352.73 2,659,879.18 4,841,647.78 82.03% DNOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST 3,654.12 48,362.84 53,637.02 173,464.84 223.41% RETURN ON INVESTMENT TO READING (212,743.27) (194,405.26) (2,130,427.45) (2,138,457.80) 0.38% INTEREST INCOME 12,162.91 14,575.72 69,556.14 117,923.16 69.54% INTEREST EXPENSE (252.25) (251.55) (3,944.98) (4,048.05) 2.61% OTHER (MDSE AND AMORT) 4,893.96 73,489.51 371,126.92 451,107.53 21.55% TOTAL NONOPERATING REV (EXP) (192,284.53) (58,228.74) (1,640,052.35) (1,400,010.32) - 14.64% CHANGE IN NET ASSETS 1,375,792.73 618,123.99 1,019,826.83 3,441,637.46 237.47% NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF MAY m 98,317,178.79 101,873,334.16 3.62% 99,337,005.62 105,314,971.62 6.02% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 5/31/2015 ACTUAL BUDGET % YEAR TO DATE YEAR TO DATE VARIANCE* CHANGE OPERATING REVENUES: (SCH F P.11B) BASE REVENUE 19,718,591.36 20,060,233.00 (341,641.64) (2,138,457.80) -1.70% FUEL REVENUE 31,687,066.76 33,807,123.00 117,923.16 (2,120,056.24) -6.27% PURCHASED POWER CAPACITY 26,857,018.39 (4,048.05) 26,652,445.00 204,573.39 0.77% FORFEITED DISCOUNTS 747,552.25 1,016,974.00 (269,421.75) (1,400,010.32) - 26.49% ENERGY CONSERVATION REVENUE 620,627.19 - 12.31% 633,910.00 (13,282.61) -2.10% NYPA CREDIT (957,893.04) (641,663.00) (316,230.04) 49.28% TOTAL OPERATING REVENUES 78,672,962.91 81,529,022.00 (2,856,059.09) -3.50% OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER CAPACITY PURCHASED POWER TRANSMISSION PURCHASED POWER FUEL OPERATING MAINTENANCE DEPRECIATION VOLUNTARY PAYMENTS TO TOWNS TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST EXPENSE OTHER (MDSE AND AMORT) TOTAL NONOPERATING REV (EXP) CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF MAY * ( ) = ACTUAL UNDER BUDGET 15,808,238.16 14,955,359.00 852,879.16 10,696,274.17 11,133,498.00 (437,223.83) 29,488,315.64 33,587,932.00 (4,099,616.36) 10,015,111.34 9,887,762.00 127,349.34 2,994,945.13 2,971,020.00 23,925.13 3,539,676.69 3,567,663.00 (27,986.31) 1,288,754.00 1,298,000.00 (9,246.00) 73,831,315.13 77,401,234.00 (3,569,918.87) 4,841,647.78 4,127,788.00 713,859.78 5.70% -3.93% - 12.21% 1.29% 0.81% -0.78% -0.71% -4.61% 17.29% 173,464.84 200,000.00 (26,535.16) - 13.27% (2,138,457.80) (2,138,455.00) (2.80) 0.00% 117,923.16 91,663.00 26,260.16 28.65% (4,048.05) (2,750.00) (1,298.05) 47.20% 451,107.53 253,000.00 198,107.53 78.30% (1,400,010.32) (1,596,542.00) 196,531.68 - 12.31% 3,441,637.46 2,531,246.00 910,391.46 101,873,334.16 101,873,334.16 0.00 105,314,971.62 104,404,580.16 910,391.46 (5A) 35.97% 0.00% 0.87% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 5/31/2015 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 7/1/14 CONSTRUCTION FUND BALANCE 7/1/14 INTEREST ON DEPRECIATION FUND FY 15 DEPRECIATION TRANSFER FY 15 OTHER - LED GRANT TOTAL SOURCE OF CAPITAL FUNDS USE OF CAPITAL FUNDS: LESS PAID ADDITIONS TO PLANT THRU MAY GENERAL LEDGER CAPITAL FUNDS BALANCE 5/31/15 (4) 4,130,584.59 1,000,000.00 19,778.51 3,539,676.69 62,500.00 8,752,539.79 3,061,061.06 5,691,478.73 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALES OF KILOWATT HOURS 5/31/2015 SALES OF ELECTRICITY: MONTH LAST YEAR MONTH CURRENT YEAR LAST YEAR TO DATE CURRENT YEAR YTD % TO DATE CHANGE RESIDENTIAL SALES 16,817,508 16,868,689 237,916,978 234,873,905 -1.28% COMM. AND INDUSTRIAL SALES 29,404,994 34,104,361 366,294,306 369,478,608 0.87% PRIVATE STREET LIGHTING 76,499 79,486 828,601 871,497 5.18% TOTAL PRIVATE CONSUMERS 46,299,001 51,052,536 605,039,885 605,224,010 0.03% MUNICIPAL SALES: STREET LIGHTING 240,064 236,421 2,638,606 2,652,709 0.53% MUNICIPAL BUILDINGS 690,488 779,330 8,869,662 9,006,113 1.54% TOTAL MUNICIPAL CONSUMERS -930,552 1,015,751 11,508,268 11,658,822 1.31% SALES FOR RESALE 194,075 219,381 3,023,744 3,040,794 0.56% SCHOOL 1,083,745 1,290,230 13,312,734 14,274,796 7.23% TOTAL KILOWATT HOURS SOLD 48,507,373 53,577,898 632,884,631 634,198,422 0.21% (5) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT KILOWATT HOURS SOLD BY TOWN 5/31/2015 TOTAL READING LYNNFIELD MONTH NO.READING WILMINGTON RESIDENTIAL 16,868,689 5,492,987 2,340,359 3,982,217 5,053,126 COMM 6 IND 34,104,361 3,876,921 235,117 5,240,620 24,751,703 PVT ST LIGHTS 79,486 13,418 1,490 24,811 39,767 PUB ST LIGHTS 236,421 79,302 32,136 41,184 83,799 MUNI BLDGS 779,330 196,070 157,263 134,079 291,918 SALES /RESALE 219,381 219,381 0 0 0 SCHOOL 1,290,230 433,034 272,738 265,160 319,298 TOTAL 53,577,898 10,311,113 3,039,103 9,688,071 30,539,611 YEAR TO DATE RESIDENTIAL 234,873,905 73,758,578 33,073,136 54,032,356 74,009,835 COMM 6 IND 369,478,608 45,991,518 2,883,684 56,814,433 263,788,973 PVT ST LIGHTS 871,497 147,282 16,629 272,941 434,645 PUB ST LIGHTS 2,652,709 891,187 358,881 465,009 937,632 MUNI BLDGS 9,006,113 2,461,956 1,835,874 1,544,143 3,164,140 SALES /RESALE 3,040,794 3,040,794 0 0 0 SCHOOL 14,274,796 4,806,827 2,979,677 2,523,780 3,964,512 TOTAL 634,198,422 131,098,142 41,147,881 115,652,662 346,299,737 LAST YEAR TO DATE RESIDENTIAL 237,916,978 75,407,937 33,239,047 55,082,720 74,187,274 COMM & IND 366,294,306 46,042,221 2,965,047 57,029,103 260,257,935 PVT ST LIGHTS 828,601 143,963 15,620 252,288 416,730 PUB ST LIGHTS 2,638,606 887,542 357,500 462,107 931,457 MUNI BLDGS 8,869,662 2,504,558 1,751,692 1,521,254 3,092,158 SALES /RESALE 3,023,744 3,023,744 0 0 0 SCHOOL 13,312,734 4,708,594 2,997,395 1,674,400 3,932,345 TOTAL 632,884,631 132,718,559 41,326,301 116,021,872 342,817,899 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 31.48% 10.25% 4.37% 7.43% 9.43% COMM 6 IND 63.66% 7.24% 0.44% 9.78% 46.20% PVT ST LIGHTS 0.15% 0.03% 0.00% 0.05% 0.07% PUB ST LIGHTS 0.44% 0.15% 0.06% 0.08% 0.15% MUNI BLDGS 1.45% 0.37% 0.29% 0.25% 0.54% SALES /RESALE 0.41% 0.41% 0.00% 0.00% 0.00% SCHOOL 2.41% 0.81% 0.51% 0.49% 0.60% TOTAL 100.00% 19.26% 5.67% 18.08% 56.99% YEAR TO DATE RESIDENTIAL 37.03% 11.63% 5.21% 8.52% 11.67% COMM 6 IND 58.26% 7.25% 0.45% 8.96% 41.60% PVT ST LIGHTS 0.14% 0.02% 0.00% 0.04% 0.08% PUB ST LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15% MUNI BLDGS 1.42% 0.39% 0.29% 0.24% 0.50% SALES /RESALE 0.48% 0.48% 0.00% 0.00% 0.00% SCHOOL 2.25% 0.76% 0.47% 0.40% 0.62% TOTAL 100.00% 20.67% 6.48% 18.23% 54.62% LAST YEAR TO DATE RESIDENTIAL 37.59% 11.91% 5.25% 8.70% 11.73% COMM 6 IND 57.88% 7.27% 0.47% 9.01% 41.13% PVT ST LIGHTS 0.13% 0.02% 0.00% 0.04% 0.07% PUB ST LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15% MUNI BLDGS 1.40% 0.40% 0.28% 0.24% 0.48% SALES /RESALE 0.48% 0.48% 0.00% 0.00% 0.00% SCHOOL 2.10% 0.74% 0.47% 0.26% 0.63% TOTAL 100.00% 20.96% 6.53% 54.19% 18.32% (6) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT FORMULA INCOME 5/31/2015 TOTAL OPERATING REVENUES (P.3) ADD: LESS: POLE RENTAL INTEREST INCOME ON CUSTOMER DEPOSITS OPERATING EXPENSES (P.3) CUSTOMER DEPOSIT INTEREST EXPENSE FORMULA INCOME (LOSS) (7) 78,672,962.91 0.00 4,373.35 (73,831,315.13) (4,048.05) 4,841 , 973. 08 SALE OF KWH (P,5) KWH PURCHASED AVE SASE COST PER KWH AVE SASE SALE PER KWH AVE COST PER KWH AVE SALE PER KWH FUEL CHARGE REVENUE (P.3) LOAD FACTOR PEAK LOAD A TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT GENERAL STATISTICS 5/31/2015 MONTH OF MAY 2014 48,507,373 53,647,949 0.037981 0.071540 0.070226 0.136520 3,122,960.02 73.36% 100,172 MONTH OF MAY 2015 53,577,898 58,248,608 0.026364 0.029528 0.060910 0.084678 2,825,445.39 57.64% 138,424 (8) % CHANGE YEAR THRU 2014. 2015 MAY 2014 MAY 2015 -1.56% 0.21% 632,884,631 634,198,422 -0.89% -1.88% 658,050,774 645,675,652 2.71% - 38.20% 0.039615 0.024483 3.44% - 53.64% 0.067064 0.031092 0.14% - 17.60% 0.085134 0.070154 -1.18% - 29.78% 0.115438 0.081056 -5.52% 3.71% 29,630,937.87 30,729,173.72 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF CASH AND INVESTMENTS 5/31/2015 UNRESTRICTED CASH CASH - OPERATING FUND CASH - PETTY CASH TOTAL UNRESTRICTED CASH RESTRICTED CASH CASH - DEPRECIATION FUND CASH - TOWN PAYMENT CASH - DEFERRED FUEL RESERVE CASH - RATE STABILIZATION FUND CASH - UNCOLLECTIBLE ACCTS RESERVE CASH - SICK LEAVE BENEFITS CASH - HAZARD WASTE RESERVE CASH - CUSTOMER DEPOSITS CASH - ENERGY CONSERVATION TOTAL RESTRICTED CASH INVESTMENTS SICK LEAVE BUYBACK TOTAL CASH BALANCE (9) PREVIOUS YEAR 11,654,970.39 3,000.00 11,657,970.39 4,316,189.56 1,542,175.45 2,286,654.43 6,719,955.90 200,000.00 1,653,746.92 150,000.00 756,207.83 452,849.39 18,077,779.48 1,250,000.00 30,985,749.87 SCHEDULE A CURRENT YEAR 9,402,133.55 3,000.00 9,405,133.55 5,691,478.73 1,562,026.25 5,373,553.04 6,766,601.84 1,724,781.24 200,000.00 150,000.00 849,517.02 624,890.68 22,942,848.80 1,292,906.26 33,640,888.61 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF ACCOUNTS RECEIVABLE 5/31/2015 SCHEDULE OF ACCOUNTS RECEIVABLE RESIDENTIAL AND COMMERCIAL ACCOUNTS RECEIVABLE - OTHER ACCOUNTS RECEIVABLE - LIENS ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES SALES DISCOUNT LIABILITY RESERVE FOR UNCOLLECTIBLE ACCOUNTS TOTAL ACCOUNTS RECEIVABLE BILLED UNBILLED ACCOUNTS RECEIVABLE TOTAL ACCOUNTS RECEIVABLE, NET SCHEDULE OF PREPAYMENTS PREPAID INSURANCE PREPAYMENT PURCHASED POWER PREPAYMENT PASNY PREPAYMENT WATSON PURCHASED POWER WORKING CAPITAL TOTAL PREPAYMENT ACCOUNTS RECEIVABLE AGING MAY 2015: RESIDENTIAL AND COMMERCIAL LESS: SALES DISCOUNT LIABILITY GENERAL LEDGER BALANCE CURRENT 30 DAYS 60 DAYS 90 DAYS OVER 90 DAYS TOTAL PREVIOUS YEAR 1,745,200.01 37,477.31 37,169.47 892.14 (174,199.37) (233,578.90) 1,412,960.66 4,158,022.50 5,570,983.16 516,659.28 59,415.46 242,260.90 268,219.27 14,523.70 1,101,078.61 3,940,975.95 (247,742.34) 3,693,233.61 3,234,835.50 87.59% 288,041.73 7.80% 82,060.25 2.22% 28,764.89 0.78% 59,531.24 1.61% 3,693,233.61 100.00% SCHEDULE B CURRENT YEAR 3,940,975.95 146,438.46 28,019.51 892.14 (247,742.34) (301,715.48) 3,566,868.24 5,622,269.28 9,189,137.52 551,033.67 576,560.20 307,572.50 370,449.79 12,700.11 1,818,316.27 w TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE 5/31/2015 SCHEDULE D SALES OF ELECTRICITY: MONTH LAST YEAR MONTH CURRENT YEAR LAST YEAR CURRENT YEAR YTD $ TO DATE TO DATE CHANGE RESIDENTIAL SALES 2,513,884.46 1,701,387.75 30,526,633.42 22,365,007.77 - 26.74% COMM AND INDUSTRIAL SALES 3,800,094.69 2,625,351.65 39,266,902.29 26,668,770.57 - 32.08% PRIVATE STREET LIGHTING 7,410.55 9,948.97 66,135.29 104,258.05 57.64% TOTAL PRIVATE CONSUMERS 6,321,389.70 4,336,688.37 69,859,671.00 - 29.66% 49,138,036.39 MUNICIPAL SALES: STREET LIGHTING 33,029.17 10,171.79 312,279.25 213,333.33 - 31.69% MUNICIPAL BUILDINGS 96,536.08 65,779.19 1,037,116.60 711,819.24 - 31.37% TOTAL MUNICIPAL CONSUMERS 129,565.25 75,950.98 - 31.44% 1,349,395.85 925,152.57 SALES FOR RESALE 26,894.24 19,721.40 359,064.83 259,342.84 - 27.77% SCHOOL 144,399.15 104,502.95 1,490,762.14 1,083,126.32 - 27.34% SUB -TOTAL 6,622,248.34 4,536,863.70 73,058,893.82 51,405,658.12 - 29.64% RFEITED DISCOUNTS 62,385.37 36,859.32 868,803.54 747,552.25 - 13.96% PURCHASED POWER CAPACITY 258,997.39 2,140,988.70 974,872.10 26,857,018.39 2654.93% ENERGY CONSERVATION - RESIDENTIAL 16,824.22 16,878.76 238,042.52 235,029.93 -1.27% ENERGY CONSERVATION - COMMERCIAL 30,916.01 35,569.52 384,891.32 385,597.26 0.18% GAW REVENUE 0.00 0.00 489,669.08 0.00 - 100.00% NYPA CREDIT (29,075.65) (129,361.54) (984,474.99) (957,893.04) -2.70% TOTAL REVENUE 6,637,798.46 75,030,697.39 4.85% 6,962,295.68 78,672,962.91 w MONTH RESIDENTIAL INDUS /MUNI BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL TOTAL THIS YEAR TO DATE RESIDENTIAL INDUS /MUNI BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL TOTAL LAST YEAR TO DATE RESIDENTIAL INDUS /MUNI BLDG PUB.ST.LIGHTS PRV.ST.LIGHTS CO -OP RESALE SCHOOL TOTAL TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE BY TOWN 5/31/2015 TOTAL READING LYNNFIELD NO.READING WILMINGTON 1,701,387.75 557,369.31 234,197.20 400,213.87 509,607.37 0.78% 2,691,130.84 348,484.47 35,220.79 428,606.82 1,878,818.76 0.08% 10,171.79 3,458.41 1,424.05 1,729.20 3,560.13 0.22% 9,948.97 1,638.47 189.04 3,231.59 4,889,87 CO -OP RESALE 19,721.40 19,721.40 0.00 0.00 0.00 0.00% 104,502.95 35,288.73 21,554.66 22,558.36 25,101.20 0.50% 4,536,863.70 965,960.79 292,585.79 21.30% 6.45% 856,339.84 2,421,977.33 22,365,007.87 7,058,690.70 3,130,113.83 5,134,231.79 7,041,971.55 27,380,589.81 3,877,243.07 387,730.56 4,422,686.28 18,692,929.90 213,333.33 71,700.09 28,895.11 37,370.40 75,367.73 104,258.05 17,270.96 2,022.53 33,861.54 51,103.02 259,342.84 259,342.84 0.00 0.00 0.00 1,083,126.32 368,266.37 222,687.49 195,338.12 296,834.34 51,405,658.22 11,652,514.03 3,771,449.50 9,823,488.14 26,158,206.55 30,526,633.42 9,719,604.98 4,238,879.07 7,062,850.25 9,505,299.12 40,304,018.89 5,565,921.08 548,121.02 6,508,549.42 27,681,427.37 312,279.25 101,572.00 40,132.66 55,527.58 115,047.01 66,135.29 11,369.62 1,222.76 20,821.76 32,721.15 359,064.83 359,064.83 0.00 0.00 0.00 1,490,762.14 530,098.68 329,313.64 193,897.57 437,452.25 73,058,893.82 16,287,631.19 5,157,669.15 13,841,646.58 37,771,946.90 PERCENTAGE OF OPERATING INCOME TO TOTAL TOTAL MONTH READING LYNNFIELD NO.READING WILMINGTON RESIDENTIAL 37.50% 12.29% 5.16% 9.99% 8.82% 11.23% INDUS /MUNI BLDG 59.32% 7.68% 0.78% 36.37% 9.45% 41.41% PUB.ST.LIGHTS 0.23% 0.08% 0.03% PRV.ST.LIGHTS 0.04% 0.08% PRV.ST.LIGHTS 0.22% 0.04% 0.00% 0.50% 0.07% 0.11% CO -OP RESALE 0.43% 0.43% 0.00% 0.72% 0.00% 0.00% SCHOOL 2.30% 0.78% 0.48% 7.33% 0.50% 0.54% TOTAL 100.00% 21.30% 6.45% 18.88% 53.37% THIS YEAR TO DATE RESIDENTIAL 43.51% 13.73% 6.09% 9.99% 13.70% INDUS /MUNI BLDG 53.26% 7.54% 0.75% 8.60% 36.37% PUB.ST.LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15% PRV.ST.LIGHTS 0.20% 0.03% 0.00% 0.07% 0.10% CO -OP RESALE 0.50% 0.50% 0.00% 0.00% 0.00% SCHOOL 2.11% 0.72% 0.43% 0.38% 0.58% TOTAL 100.00% 22.66% 7.33% 19.11% 50.90% LAST YEAR TO DATE RESIDENTIAL 41.78% 13.30% 5.80% 9.67% 13.01% INDUS /MUNI BLDG 55.17% 7.62% 0.75% 8.91% 37.89% PUB.ST.LIGHTS 0.43% 0.14% 0.05% 0.08% 0.16% PRV.ST.LIGHTS 0.09% 0.02% 0.00% 0.03% 0.04% CO -OP RESALE 0.49% 0.49% 0.00% 0.00% 0.00% SCHOOL 2.04% 0.73% 0.45% 0.27% 0.59% TOTAL 100.00% 22.30% 7.05% 18.96% 51.69% (11A) SALES OF ELECTRICITY: RESIDENTIAL COMM AND INDUSTRIAL SAFES PRIVATE STREET LIGHTING MUNICIPAL BUILDINGS PUBLIC STREET LIGHTING SALES FOR RESALE SCHOOL TOTAL BASE SALES TOTAL FUEL SALES TOTAL OPERATING REVENUE FORFEITED DISCOUNTS PURCHASED POWER CAPACITY ENERGY CONSERVATION - RESIDENTIAL ENERGY CONSERVATION - COMMERCIAL NYPA CREDIT TOTAL OPERATING REVENUES * ( ) = ACTUAL UNDER BUDGET TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED REVENUE VARIANCE REPORT 5/31/2015 SCHEDULE F ACTUAL, BUDGET % YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE 10,559,768.66 10,377,285.00 182,483.66 1.76% 8,598,858.92 8,876,274.00 (277,415.08) -3.13% 80,753.26 322,612.00 (241,858.74) - 74.97% 105,942.97 121,649.00 (15,706.03) - 12.91% 373.267.55 362,413.00 10,854.55 3.00% 19,718,591.36 20,060,233.00 (341,641.64) -1.70% 31,687,066.76 33,807,123.00 (2,120,056.24) -6.27% 51,405,658.12 53,867,356.00 (2,461,697.88) -4.57% 747,552.25 1,016,974.00 (269,421.75) - 26.49% 26,857,018.39 26,652,445.00 204,573.39 0.77% 235,029.93 235,967.00 (937.07) -0.40% 385,597.26 397,943.00 (12,345.74) -3.10% (957,893.04) (641,663.00) (316,230.04) 49.28% 81,529,022.00 -3.50% 78,672,962.91 (2,856,059.09) (118) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING EXPENSES 5/31/2015 SCHEDULE E OPERATION EXPENSES: MONTH LAST YEAR MONTH CURRENT YEAR LAST YEAR CURRENT YEAR YTD % TO DATE TO DATE CHANGE PURCHASED POWER CAPACITY 1,400,178.92 1,535,658.77 15,861,081.80 15,808,238.16 -0.33% PURCHASED POWER TRANSMISSION 637,406.21 608,787.17 10,207,344.52 10,696,274.17 4.79% TOTAL PURCHASED POWER 2,037,585.13 2,144,445.94 1.67% 26,068,426.32 26,504,512.33 OPERATION SUP AND ENGINEERING EXP 48,712.45 45,484.41 468,990.96 490,024.00 4.48% STATION SUP LABOR AND MISC 13,895.85 17,203.31 110,617.90 154,341.41 39.53% LINE MISC LABOR AND EXPENSE 89,772.05 80,819.29 750,763.70 759,069.12 1.11% STATION LABOR AND EXPENSE 45,102.48 29,166.43 447,347.10 465,573.74 4.07% STREET LIGHTING EXPENSE 7,068.13 8,615.85 67,246.69 85,570.73 27.25% METER EXPENSE 21,820.58 19,938.57 202,305.25 187,820.16 -7.16% MISC DISTRIBUTION EXPENSE 35,662.29 39,945.24 341,075.36 416,899.13 22.23% METER READING LABOR 6 EXPENSE 654.52 2,147.75 18,857.65 15,187.14 - 19.46% ACCT 6 COLL LABOR 6 EXPENSE 130,138.79 169,479.11 1,385,720.42 1,654,712.78 19.41% UNCOLLECTIBLE ACCOUNTS 10,500.00 10,000.00 115,500.00 110,000.00 -4.76% ENERGY AUDIT EXPENSE 35,683.74 46,677.35 340,745.97 389,883.58 14.42% ADMIN 6 GEN SALARIES 84,349.97 60,947.26 811,412.31 737,595.41 -9.10% OFFICE SUPPLIES S EXPENSE 28,252.18 26,890.63 265,712.78 294,375.27 10.79% OUTSIDE SERVICES 30,681.25 43,729.37 378,355.94 460,194.40 21.63% PROPERTY INSURANCE 29,863.75 31,242.39 319,169.26 335,222.48 5.03% INJURIES AND DAMAGES 3,408.29 3,843.98 38,891.58 41,127.82 5.75% EMPLOYEES PENSIONS S BENEFITS 234,018.54 236,029.10 2,100,340.11 2,688,368.01 28.00% MISC GENERAL EXPENSE 6,790.94 8,856.59 146,837.50 128,375.15 - 12.57% RENT EXPENSE 17,235.30 2,151.76 188,596.54 147,773.50 - 21.65% ENERGY CONSERVATION 30,604.33 18,270.05 489,106.11 452,997.51 -7.38% TOTAL OPERATION EXPENSES 904 215.43 901 438.44 8,987,593.13 10 015 111.34 11.43% INTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT 227.08 227.08 2,497.90 2,497.90 0.00% MAINT OF STRUCT AND EQUIPMT 16,015.67 40,852.31 160,293.59 466,864.01 191.26% MAINT OF LINES - OH 198,055.11 167,006.33 1,529,732.12 1,603,545.80 4.83% MAINT OF LINES - UG 13,483.49 (346.25) 176,523.21 134,323.14 - 23.91% MAINT OF LINE TRANSFORMERS 0.00 0.00 87,218.31 62,622.70 0.00% MAINT OF ST LT & SIG SYSTEM (35.22) (35.13) (482.88) (229.01) - 52.57% MAINT OF GARAGE AND STOCKROOM 54,179.10 40,780.04 515,335.39 534,467.93 3.71% MAINT OF METERS 0.00 0.00 11,645.67 0.00 - 100.00% MAINT OF GEN PLANT 8,963.95 15,049.35 131,749.23 190,852.66 44.86% TOTAL MAINTENANCE EXPENSES 290,889.18 263,533.73 2,614,512.54 14.55% 2,994,945.13 DEPRECIATION EXPENSE 314,969.55 321,788.79 3,464,665.05 3,539,676.69 2.17% PURCHASED POWER FUEL EXPENSE 1,729,892.46 2,012,238.83 29,953,770.82 29,488,315.64 -1.55% VOLUNTARY PAYMENTS TO TOWNS 116,666.67 118,000.00 1,281,850.35 1,288,754.00 0.54% TOTAL OPERATING EXPENSES 5,394,218.42 5,761,445.73 72,370,818.21 73,831,315.13 (12) 2.02% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 5/31/2015 SCHEDULE G OPERATION EXPENSES: ACTUAL YEAR TO DATE BUDGET YEAR TO DATE VARIANCE * % CHANGE PURCHASED POWER CAPACITY 15,808,238.16 14,955,359.00 852,879.16 PURCHASED POWER TRANSMISSION 10,696,274.17 11,133,498.00 (437,223.83) 5.70% -3.93% TOTAL PURCHASED POWER 26,504,512.33 26,088,857.00 415,655.33 1.59% OPERATION SUP AND ENGINEERING EXP 490,024.00 529,181.00 (39,157.00) -7.40% STATION SUP LABOR AND MISC 154,341.41 98,077.00 56,264.41 57.37% LINE MISC LABOR AND EXPENSE 759,069.12 607,674.00 151,395.12 24.91% STATION LABOR AND EXPENSE 465,573.74 362,881.00 102,692.74 28.30% STREET LIGHTING EXPENSE 85,570.73 75,367.00 10,203.73 13.54% METER EXPENSE 187,820.16 223,505.00 (35,684.84) - 15.97% MISC DISTRIBUTION EXPENSE 416,899.13 365,942.00 50,957.13 13.92% METER READING LABOR & EXPENSE 15,187.14 28,099.00 (12,911.86) - 45.95% ACCT & COLL LABOR & EXPENSE 1,654,712.78 1,550,705.00 104,007.78 6.71% UNCOLLECTIBLE ACCOUNTS 110,000.00 110,000.00 0.00 ENERGY AUDIT EXPENSE 389,883.58 443,463.00 (53,579.42) 0.00% - 12.08% ADMIN & GEN SALARIES 737,595.41 761,230.00 (23,634.59) -3.10% OFFICE SUPPLIES & EXPENSE 294,375.27 276,100.00 18,275.27 6.62% OUTSIDE SERVICES 460,194.40 325,235.00 134,959.40 41.50% PROPERTY INSURANCE 335,222.48 415,624.00 (80,401.52) - 19.34% INJURIES AND DAMAGES 41,127.82 45,018.00 (3,890.18) -8.64% EMPLOYEES PENSIONS & BENEFITS 2,688,368.01 2,530,838.00 157,530.01 6,22% MISC GENERAL EXPENSE 128,375.15 232,826.00 (104,450.85) - 44.86% RENT EXPENSE 147,773.50 194,337.00 (46,563.50) - 23.96% ENERGY CONSERVATION 452,997.51 711,660.00 (258,662.49) - 36.35% TOTAL OPERATION EXPENSES 10,015,111.39 9 ,887,762.00 1,29% 127,349.34 MAINTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT 2,497.90 2,750.00 (252.10) -9.17% MAINT OF STRUCT AND EQUIPMENT 466,864.01 440,240.00 26,624.01 6.05% MAINT OF LINES - OH 1,603,545.80 1,522,186.00 81,359.80 5.34% MAINT OF LINES - UG 134,323.14 119,625.00 14,698.14 12.29% MAINT OF LINE TRANSFORMERS 62,622.70 156,000.00 (93,377.30) - 59.86% MAINT OF ST LT & SIG SYSTEM (229.01) 8,853.00 (9,082.01) - 102.59% MAINT OF GARAGE AND STOCKROOM 534,467.93 524,190.00 10,277.93 1.96% MAINT OF METERS 0.00 41,217.00 (41,217.00) - 100.00% MAINT OF GEN PLANT 190,852.66 155,959.00 34,893.66 22.37% TOTAL MAINTENANCE EXPENSES 2,994,945.13 2,971,020.00 0.81% 23,925.13 DEPRECIATION EXPENSE 3,539,676.69 3,567,663.00 (27,986.31) -0.78% PURCHASED POWER FUEL EXPENSE 29,488,315.64 33,587,932.00 (4,099,616.36) - 12.21% VOLUNTARY PAYMENTS TO TOWNS 1,288,754.00 1,298,000.00 (9,246.00) -0.71% TOTAL OPERATING EXPENSES (3,569,918.87) -4.61% 73,831,315.13 77,401,234.00 * ( ) = ACTUAL UNDER BUDGET (12A) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 5/31/2015 (12B) RESPONSIBLE OPERATION EXPENSES: SENIOR MANAGER 2015 ANNUAL BUDGET ACTUAL REMAINING BUDGET REMAINING YEAR TO DATE BALANCE BUDGET % PURCHASED POWER CAPACITY PURCHASED POWER TRANSMISSION JP 16,332,282.00 15,808,238.16 524,043.84 3.21% JP 12,556,732.00 10,696,274.17 1,860,457.83 14.82% TOTAL PURCHASED POWER 28,889,014.00 8.25% 26,504,512.33 2,384,501.67 OPERATION SUP AND ENGINEERING EXP HJ 583,668.00 490,024.00 93,644.00 STATION SUP LABOR AND MISC HJ. 108,848.00 154,341.41 (45,493.41) 16.04% LINE MISC LABOR AND EXPENSE STATION HJ 657,259.00 759,069.12 (101,810.12) - 41.80% - 15.49% LABOR AND EXPENSE HJ 398,849.00 465,573.74 (66,724.74) STREET LIGHTING EXPENSE HJ 82,907.00 85,570.73 (2;663.73) - 16.73% METER EXPENSE MISC DISTRIBUTION EXPENSE HJ 247,938.00 187,820.16 60,117.84 -3.21% 24,25% METER READING LABOR & EXPENSE HJ HJ 402,885.00 30,922.00 416,899.13 (14,014.13) -3.48% ACCT & COLL LABOR & EXPENSE RF 1,705,333.00 15,187.14 1,654,712.78 15,734.86 50.89% UNCOLLECTIBLE ACCOUNTS RF 120,000.00 110,000.00 50,620.22 10,000.00 2,97% ENERGY AUDIT EXPENSE ADMIN & GEN SALARIES JP 488,284.00 389,883.58 98,400.42 8.33% 20.15% OFFICE SUPPLIES & EXPENSE CO CO 842,170.00 301,000.00 737,595.41 104,574.59 12.42% OUTSIDE SERVICES CO 351,650.00 294,375.27 460,194.40 6,624.73 2.20% PROPERTY INSURANCE HJ 453,200.00 335,222.48 (108,544.40) 117,977.52 - 30.87% INJURIES AND DAMAGES HJ 49,059.00 41,127.82 7,931.18 26.03% EMPLOYEES PENSIONS & BENEFITS HJ 2,746,619.00 2,688,368.01 58,250.99 16.17% 2.12% MISC GENERAL EXPENSE RENT EXPENSE CO 240,727.00 128,375.15 112,351.85 46.67% ENERGY CONSERVATION HJ JP 212,000.00 147,773.50 64,226.50 30.30% 778,812.00 452,997.51 325,814.49 41.83% TOTAL OPERATION EXPENSES 10,802,130.00 7.29% _ 10,015,111.34 787,018.66 MAINTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT MAINT OF STRUCT AND EQUIPMT HJ 3,000.00 2,497.90 502.10 16.74% MAINT OF LINES - OH HJ HJ 484,026.00 466,864.01 17,161.99 3.55% MAINT OF LINES - UG HJ 1,675,794.00 1,603,545.80 72,248.20 4.31% MAINT OF LINE TRANSFORMERS HJ 130,694.00 156,000.00 134,323.14 (3,629.14) -2.78% MAINT OF ST LT & SIG SYSTEM HJ 9,745.00 62,622.70 93,377.30 59.86% MAINT OF GARAGE AND STOCKROOM HJ 567,531.00 (229.01) 534,467.93 9,974.01 102.35% MAINT OF METERS HJ 43,290.00 0.00 33,063.07 5.83% MAINT OF GEN PLANT RF 170,180.00 190,852.66 43,290.00 (20,672.66) 100.00% - 12.15% TOTAL MAINTENANCE EXPENSES _ 3,240,260.00 245,314.87 7.57% 2,994,945.13 DEPRECIATION EXPENSE RF 3,892,000.00 3,539,676.69 352,323.31 9.05% PURCHASED POWER FUEL EXPENSE JP 36,249,653.00 29,488,315.64 6,761,337.36 18.65% VOLUNTARY PAYMENTS TO TOWNS RF 1,416,000.00 1,288,754.00 127,246.00 8,99% TOTAL OPERATING EXPENSES 84,489,057.00 73,831,315.13 12.61% 10,657,741.87 (12B) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT PROFESSIONAL SERVICES 05/31/2015 PROFESSIONAL SERVICES BY PROJECT ITEM 1 RMLD AND PENSION TRUST AUDIT FEES 2 LEGAL -FERC /ISO /POWER /OTHER 3 NERC COMPLIANCE AND AUDIT 4 LEGAL 5 LEGAL - GENERAL 6 LEGAL SERVICES 7 SURVEY RIGHT OF WAY/ ENVIRONMENTAL 8 INSURANCE CONSULTANT /OTHER TOTAL PROFESSIONAL SERVICES BY VENDOR MELANSON HEATH & COMPANY PLM ELECTRIC POWER COMPANY RUBIN AND RUDMAN UTILTIY SERVICES INC. CHOATE HALL 6 STEWART WILLIAM F. CROWLEY- ATTORNEY HUDSON RIVER ENERGY GROUP STONE CONSULTING TRI COUNTY APPRAISAL OF SOUTH FLORIDA DUNCAN 6 ALLEN LEIDOS TOTAL DEPARTMENT ACTUAL BUDGET VARIANCE ACCOUNTING 46,823.84 35,000.00 11,823.84 INTEGRATED RESOURCES 148,130.53 126,775.00 21,355.53 E & 0 15,490.00 9,625.00 5,865.00 ENGINEERING 6,844.50 12,375.00 (5,530.50) GM 224,811.55 48,587.00 176,224.55 HR 18,093.98 58,663.00 (40,569.02) BLDG. MAINT. 0.00 9,460.00 (9,460.00) GEN. BENEFIT 0.00 24,750.00 (24,750.00) 460,194.40 325,235.00 134,959.40 X13) ACTUAL 29,920.00 25,167.57 246,046.57 15,490.00 9,602.23 2,477.24 2,925.62 1,000.00 525.00 42,040.17 85,000.00 40V, IV4.4V RMLD DEFERRED FUEL CASH RESERVE ANALYSIS 05/31/15 (14) MONTHLY GROSS DEFERRED DEFERRED DATE CHARGES REVENUES NYPA CREDIT Jun -14 5,620,511.90 326,597.55 5,947,109.45 Jul -14 3,287,589.94 3,782,699.41 (35,898.34) Aug -14 2,768,364.01 3,844,854.74 (47,884.92) Sep -14 2,358,565.60 2,758,999.30 (73,836.15) Oct -14 2,290,434.18 2,425,374.16 (74,545.03) Nov -14 2,374,999.11 2,418,013.33 (68,098.89) Dec -14 2,754,212.60 2,662,761.53 (81,999.49) Jan -15 3,456,178.99 2,845,745.09 (100,190.60) Feb -15 3,579,980.29 3,061,242.48 (114,961.73) Mar -15 3,101,903.54 2,372,124.71 (130,242.61) Apr -15 1,503,848.55 2,560,445.08 (100,873.74) May -15 2,012,238.83 2,954,806.93 (129,361.54) (14) MONTHLY TOTAL DEFERRED DEFERRED 4,132,694.96 459,211.13 4,591,906.09 1,028,605.81 5,620,511.90 326,597.55 5,947,109.45 60,394.95 6,007,504.40 (25,084.67) 5,982,419.73 (173,450.56) 5,808,969.17 (710,624.50) 5,098,344.67 (633,699.54) 4,464,645.13 (860,021.44) 3,604,623.69 955,722.79 4,560,346.48 813,206.56 5,373,553.04 DIVISION BUSINESS DIVISION INTEGRATED RESOURCES AND PLANNING ENGINEERING AND OPERATIONS FACILITY GENERAL MANAGER SUB -TOTAL RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING MAY 31, 2015 ACTUAL BUDGET VARIANCE 9,292,291 9,150,649 141,642 991,012 1,281,900 (290,888) 4,650,410 4,444,920 205,489 4,252,989 4,252,747 242 794,290 735,435 58,854 (3,568,623) -4.49% 19,980,991 19,865,651 115,340 CHANGE 1.55% - 22.69% 4.62% 0.01% 8.00% 0.58% PURCHASED POWER CAPACITY 15,808,238 14,955,360 852,878 5.70% PURCHASED POWER TRANSMISSION 10,696,274 11,133,499 (437,225) -3.93% PURCHASED POWER FUEL 29,488,316 33,587,932 (4,099,616) - 12.21% TOTAL 75,973,819 79,542 442 (3,568,623) -4.49% (15) R j�/ �(j LD jl Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942-2409 Web: www.nnld.com June 18, 2015 Town of Reading Municipal Light Board Subject: RFP 2015 -26 — GIS /GPS Field Inventory On Monday, April 20, 2015, an RFP notice was published in the Commonwealth of Massachusetts' Goods and Services Bulletin, and on Wednesday, April 22, 2015 a Request for Proposal (RFP) was published as a legal notice in the Daily Times Chronicle, Middlesex East Section, for a GIS /GPS Field Inventory. RFP's were sent to the following 42 firms: AECOM Environmental Partners Group, Inc. Spatial Systems Assoc., Inc. Alden ESS Group, Inc. Smith Mountain Investments AppGEO Geod Consulting Star Chase Applied Geographics, Inc. GISbiz Thew Associates Arcadis -US IMS Information Timmons Group Axiomatic, LLC Kennerson Group Utiliworks BETA Group, Inc. Leidos Vegetation Control Service BHC Rhodes McLean Engineering VentureSum Corporation Bridge Energy Group Meridian Associates VHB BSC Group mPower Innovations Wachs Water Services Burns & McDonnell Engineering Osmose Utilities Services Western Land Services Davey Resource Group/ A division of The Davey Tree Expert Company sde civil +environmental ENGINEERING Weston &Sampson CDM Smith Peer Consultants Woodard & Curran Digital Map Products The Sanborn Map Company, Inc. WSP Group The proposals were due on May 29, 2015, at 4:30 P.M. Proposals were received from the following six companies: Burns & McDonnell Engineering, Davey Resource Group, mPower Innovations, Osmose Utilities Services, Western Land Services, and Weston &Sampson. RMLD 0 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 One proposal, Western Land Services, was determined non - responsive due to not meeting the minimum requirements. The Review Committee included the Director of Engineering and Operations, GIS System Administrator, Systems Administrator, Technical Services Manager, and the General Line Foreman. They reviewed, analyzed, and evaluated the remaining five proposals, and using comparative criteria, developed a composite rating for each firm. The firm with the most advantageous proposal based on the ratings and pricing is Davey Resource Group. Move that RFP 2015 -26 for a GIS /GPS Field Inventory be awarded to Davey Resource Group, a division of The Davey Tree Expert Company, as the most advantageous responsive and responsible proposer for $395,434 including all options (Milsoft and Meter Locations) on the recommendation of the General Manager. The FY16 Capital Budget amount for this item is $420,000 Hamid Jaffa ri, irec f Engineering and Operations Coleen;0'Brien, General Manager Johanna Meyer, Project Mana r I O a, Ln of o ♦. O N M a1 N H O Q �••� M N Q1 RT LM LM 1-4 M Ln CT 00 M to O H a1 M N N In M e-1 t0 a1 00 L M C O tp a+ = LM O 3 4^ 4 w L O C � M t0 a1 N to M CA a1 O N O 2 a O L ` O .m-� rl Ln � 1-4 a1 •3 m V N N M w 00 3 v w v VLA LL c 0 O O C O C u O y " t0 Ln O CL u V O .o Q a, a m m c w t o vi a N �n e N e1 Q w w O O cN G CCVI L V., m N In M cn a1 O N O h a1 H M N C1 Z C ^ M O a) t0 O r 1 to Ln r N a+ O M m 1-4 Lo ON X01 0 e�i N M to 00 4! •N OD O 00 r" M O 00 n Ln m E O to v N N e-I O N a > LL CC O _ N C JA O. O 3 C Q O O (7 a a aj N a c C E p w p �u (A CA a i• L CA Q% cu w �y W C 3 cr O ° > p 3 O O H a 0 E O E 3 m RMLD 0 June 15, 2015 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942 -2409 Web: www.rmld.com Town of Reading Municipal Light Board Subject: Three Phase Pole Mounted Transformers On May 20, 2015 a bid invitation was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle requesting proposals Three Phase Pole Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Shamrock Power Sales, Inc. JF Gray Ward Transformer Sales Jordan Transformer Power Tech -UPSC Robinson Sales Stuart C. Irby Bids were received from WESCO and Power Sales Group. The bids were publicly opened and read aloud at 11:00 am June 11, 2015 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2015 -30 for Three Phase Pole Mounted Transformers be awarded to: WESCO for a total cost of $60,341.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1 (30 kVa 13800 Delta 120/208) 2 Power Partners $3,222.00 $6,444.00 2 (30 kVa 13800 Delta 277/480) 3 Power Partners $2,971.00 $8,913.00 3 (45 kVa 13800 Delta 120/208) 6 Power Partners $3,139.00 $18,834.00 4 (75 kVa 13800 Delta 277/480) 3 Power Partners $3,510.00 $10,530.00 5 (112 1/2 kVa 13800 Delta 277/480) 4 Power Partners $3,905.00 $15,620.00 as the lowest qualified bidder on the recommendation of the General Manager. File: Bid /FY15 /3PH Pole Mounted TR 2015 -30 Reading Municipal Light Department RMLD RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 The FY15 Capital Budget allocation for the purchase of these units under the Transformer project was estimated at $60,000 for. 10 units. Earlier this Fiscal Year, the Department purchased 15 units for $79,096 under bid 2015 -09. These units are needed to replenish the transformer inventory and will be used for service upgrades, new services and the Transformer Maintenance Program. Coleen O'Brien Peter Price File: Bid /FY15 /3PH Pole Mounted TR 2015 -30 Cr a N c Q F- a° x a M 0 a N j N N w Q H O Cn G O O C 0 C 3 U x m a O C N N N co T T i C N U U ap y E N ° 4) °' w Q U N N w N i cL D, T T T G y O � U = N N w co T T U R w � � Q p G cw o fn .0 � T T � w 0 0 0 0 0 0 1 0 0 0 0 0 0 O o O - CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 90 ID Z M 4 0 0 M cM N M V co 00 co v r O Cn 0) O N co co V CO M N 0) M CO M r N M"W y O Q) 00 0 CO M M Cf) CO M r In O N r o N CO N r p U co a0 0 O W O N Cq co 00 N M N M EA 64 N r c0 m cA N N r u> 9 6O 9 e> v> Es Erg 69 v> E» vl N M CO M N co CO M V N M CO co V in O O O o O 0 0 0 0 0 O O O O O O O O O O O O O O O 0 0 0 0 0 p U N r M 0 0 oMD M 7o 00 00 0 M M c0 � r Q) N O 0 C .0 00 r V' O Cl! CC V CO j M N M C'M M 69 69 4'> 69 E9 M N M Cn 64 60 69 64 69 co co co Cn W) to EA K> 69 EA 00000 00000 00000 w w w w w < Q Q Q< Q< Q Q Q Q Q Q Q Q Y Y Y Y y R N N N N N Y Y Y Y Y Y Y w w w w w Y Y Y Y w w w w w Q w w w w w w w w w w w w w w w 3 3 3 3 3 w w w w w 3 3 3 3 3 3 3 3 3 3 N N N N N V V'IT ] 0 0 00 a0 00 7— 17 — 7 7 7 y r r h r r 0 0 0 0 0 0 N O N N N N N '2 U 'O CO R "O U 70 "0 0 m CO CO R R j R R R CC) R a a a a a y R R R 0 `w `w `w `w y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .G 0 0 0 0 0 M w G x x x x x C x x 2 x x L G 0 0 0 o cts 0 � 0 O o. aaan. 0 N G 0o aoo 000 st � r ~ N N V N N R N V N N V 04 V N O r-- O r R e' r r w N N 0 r r 0 N N N O O .R.. m m R-. p m m 0 d co CO R Ya o d "O N "6 r0 Oo U m o fA OOOOM y d m a� o ❑❑❑❑M 5 ❑❑❑OcOn W 0 0 0 0 d o 0 0 0 � w o o O o R R O M co co M 00i co O 00 00 0 0> 0 M M M Cl) Y a r Y a Y R R R MN R R R R N R R 03 R N O Ey x > > > r > > > > > > > > Y Y Y Y N Y Y CL V- dN M 4) � N M Cn N M V 1n N co V Cn E E E E E E E E E E E E E E E Cr a N c Q F- a° x a M 0 *ft- RMLD L_ June 15, 2015 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942-2409 Web: www.rmld.com Town of Reading Municipal Light Board Subject: Three Phase Pad Mounted Transformers (Dead Front) On May 20, 2015 a bid invitation was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle requesting proposals for Three Phase Pad Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Graybar Electric Company EDI Yale Electric Shamrock Power Sales, Inc. JF Gray Ward Transformer Sales Jordan Transformer Power Tech -UPSC Robinson Sales Stuart C. Irby Bids were received from Graybar Electric Company, WESCO, Stuart C Irby and Power Sales Group. The bids were publicly opened and read aloud at 11:00 a.m. June 11, 2015 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2015 -32 for Three Phase Pad Mounted Transformers be awarded to: WESCO for a total cost of $78,650.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1(225 kVa Delta 120/208) 2 ABB 6,616.00 13,232.00 2 (225 kVa Delta 277/480) 2 ABB 6,400.00 12,800.00 3 (300 kVa Delta 277/480) 2 ABB 7,011.00 14,022.00 4 (500 kVa Delta 120/208) 1 ABB 8,364.00 8,364.00 5 (750 kVa Delta 277/480) 1 ABB 12,495.00 12,495.00 6 (1500 kVa Delta 277/480) 1 ABB 17,737.00 17,737.00 as the lowest qualified bidder on the recommendation of the General Manager. File: Bid /FY15/TR 201 -32 RMLD C() Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 The FY15 Capital Budget allocation for the purchase of these units under the Transformer project was estimated at $96,000 for 9 units. These units are needed to replenish the transformer inventory and will be used for service upgrades, new services and the Transformer Maintenance Program. Coleen O'Brien H aH, d Jaffa Peter Price File: Bid /FY15 /TR 2013-32 d m a a` c a CL M N a T T tG Q y o N N c c a m c •O- a � c c m c m '`- U X m LL1 y a o c y y T T U U m N p N y T m G` Vj y y c N o_ y UN t y CI) 4) N N m m vnj O c � o m `m � ? N d T ar T �' cn 0000000 0000000 loll 0 0oo000 Z NI N O N? In 1l- O M O N w m GM In O O O N O 0 0D M 0 V In m O �0 U N 0 O M 7 r O N O O O O O G 00 r v v t� N'c'01 O v v ems- v r �: N N N — — — N N N, '- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O p O O O O O p N OO ry In r In O6 N(0p O O O Of M 10 (h N In In In o co � to 0 r w N r (0 <o P- - o G N 000000 00000 aaaaaa aaaaaa Y Y Y Y Y Y Y Y Y Y Y Y 10i 0 GD c0 i0 10 co m a0 a0 W O O a0 7 7 U V m m 7 7 C C QT -2'2'2 '2 '2 -2 m m G o j m (� m m m m mo0mmo�o0 m N (0 m m m 3 3 3 3 3 3 N N aaaaaa 5222_2 Nmm N t d E M N G co O 0 O O 00 O O O GOD GOD O 000 N a V N a r O GD GDOaO V y d C O o r r o r n r r r N o r r o r r r r r N N N N N m Gn N N N m a W « « « « « y y B r0 « « N 0 -W W _0 d 0 p .2 o 0 0 o e m o 00000, a m m m m m> a m m m m m> Y Y Y Y Y Y Y Y Y Y Y Y O O G N m IN'f M N 0 0 0 0 1n In In In 0 0 0 0 O W. _ N N 0 0 ��L—at � N N O O In Y] N U a 0 L N N M V In i0 �N ��.� N M R In t0 \ d t' m a v E E E E E E E E E E E E o w m m N N N N N N (D G1 G) m G) G) Z U N d m a a` c a CL M N EM RMLD June 15, 2015 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942-2409 Web: www.rmld.com Town of Reading Municipal Light Board Subject: Three Phase Pad Mounted Transformers (Dead Front Loop Feed) On May 20, 2015 a bid invitation was placed as a legal notice in the Middlesex East section of the Reading Chronicle requesting proposals for Three Phase Pad Mounted Transformers for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group EDI JF Gray Power Tech -UPSC W ESCO Yale Electric Ward Transformer Sales Robinson Sales Graybar Electric Company Shamrock Power Sales, Inc. Jordan Transformer Stuart C. Irby Bids were received from Graybar Electric Company, WESCO, Stuart C Irby and Power Sales Group. The bids were publicly opened and read aloud at 11:00 a.m. June 11, 2015 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2015 -33 for Three Phase Pad Mounted Transformers be awarded to: Power Sales for a total cost of $54,617.00 Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1(300 kVa Delta 120/208) 2 Howard 9,097.00 18,194.00 2 (500 kVa Delta 120/208) 3 Howard 12,141.00 36,423.00 as the lowest qualified bidder on the recommendation of the General Manager. File: Bid /FY15 /TR 2015 -33 0 RMLD co Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 The FY15 Capital Budget allocation for the purchase of these units under the Transformer project was estimated at $96,000 for 9 units. These units are needed to replenish the transformer inventory and will be used for service upgrades, new services and the Transformer Maintenance Program. �-'aMOA Coleen O'Brien J Ha 'mid Ja ari Peter Price File: Bid/ FY15/TR 2015-33 a 0 N N m c Q v x IL M C? 0 s U (IIWN E O O N y N N N 3 . O N d O Cc O y C O CL y C T a 0 � m 5 E L m m D w y m N O 3 M m 7 N c m T U T T O 7 CD UUm d m 04 N j N m U E O N y y V a a 0 i U �• o c' — —m m Q E = `m N EUI N ao m u~ a7 M a T T O N T w G Or 7 n c c 10 m ca o o m c E U L N N O N N N V U T T y N T H 3 �o a a1°i r � W a E 3 � N D. m c E O O y N U a) m L C C T ca O c0 y _ C .O (wp O O O O O O O O O O 99 O O O 0 a 0 vaiti C U o E Z (o (ON vcoo `r �VI rnNO -°rev �vm o E_ O r n M N M W O. C � N 7 V' M m E N M N co N M � m O N -O O O 0 0 O O — O O O O O C O U U Q rn o 00 1— or m� ao a m r.- ao Oi (4 j c N o 00 c U 00 00 O m of w Q Q Q Q N N w a) m Y Y y y d cx m y N �^ a1 m a) a) 3 3 N m m 3 3 C o UL m O O N 0 0 N U N 0. cD (O co 06 C � r m O O L) E O m � J � G ` c N Gl N` T E E E LL j m m 0. 0. p R R V m m O O ,G 3 �+ N O O a Q Q 0 0 O. O O C O) c c 0== N C N N m E af)ia00 Q Q a 0 0 ` a, E c m N N N N N N rn 0 0 dt O O 0 C) G o 0 `r' c� U« R r R y 12 cu W m m T -5 «« x of 0 0 0 3 0 o O R R d N m m Y Y m m Y Y a Y Y C H M O A O O O O O O == d�0 C d N N N L) E E E E£ 0 0 w m d m «m m ar iECO m Zcn3:a a 0 N N m c Q v x IL M C? 0 Jeanne Foti *From: Coleen O'Brien Sent: Wednesday, May 27, 2015 3:31 PM To: Tom O'Rourke Cc: Jeanne Foti Subject: Account Payable Warrant Question - May 22 Categories: Blue Category Good afternoon: JCM is the warehouse behind 230 Ash Street that we rent space for inventory. The electric bill is sent to JCM who pays the bill and then bills back RMLD for the 66% portion. The bills sent to JCM are attached to show how the calculation is derived. Thank you, C01eew M. O'Br(R w General Manager Reading Municipal Light Department 230 Ash Street Reading, MA 01867 From: Jeanne Foti Sent: Tuesday, May 26, 2015 7:12 AM To: Coleen O'Brien Subject: Account Payable Warrant Question - May 22 O'Rourke 1. JCM Realty Trust — Is it $632.29 or 610.93? Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781 - 942 -6434 Phone 781 - 942 -2409 Fax lease consider the environment before printing this e-mail. Jeanne Foti From: Coleen O'Brien Sent: Tuesday, June 02, 2015 3:12 PM To: Tom O'Rourke Cc: Dave Hennessy; David Talbot; John Stempeck; Phil Pacino; Jeanne Foti Subject: Account Payable Warrant Question - May 29 Attachments: NW Pest Control Invoices.pdf Categories: Blue Category Good afternoon Tom: This is the answer to your Accounts Payable question. 1. NW Pest Control —The $70 invoice that follows looks like the same service location /date? The quarterly pest control invoicing are as follows: the first invoice in the amount of $67 is for RMLD's Sub Station (historic building) whose address is 226 Ash Street. The second invoice in the amount of $70 is for RMLD's Office and Operation Center at 230 Ash Street. NW Pest Control bills RMLD separately for each of the buildings it services. Thank you, Coleew M. O'3 r6e-w General Manager Reading Municipal Light Department 230 Ash Street Reading, MA 01867 A 1 7t. �'.ti � r G ; t• NW Pest Control INVOI# 379082 at d 4/22/2015 I8 Edgehlll Rd Waltham, MA 02457 �..� \Z„ ,' S ¢• 781.881.697Iolfles 7.:,�, - ric.i� �.• (/ .8 1-59 e, .,._. If you were unavailable the day of service an aerva d,We:„6 �; were only able to do the exterior inspection and'rol� A_' ;.. would like interior service please cal our offce:a�'d`'; we will arrange a date and time at no addi4iorial } ?r charge. READING MUNICIPAL LIGHT DEPART 230 ASH St Reading, MA 01867 -3623 Acct # RM1341 Lic #: 15310 Purchase or&Q.4- E00355 Registration #: CDZ'IA27 DESCRIPTION INVOICE DISCOUNT TAX I QUANTITY AMOUNT DUE For service at: RMLD SUB STATION 226 ASH St Reading, MA 01867 Quarterly Pest Control; $67 00 ; $0.00 $0.00 $67.00 y ' Total Payment Amount: $0-00 _ yak.. - 1.:: 1 .l"•.•_..__ IPLEASE REMIT $67.00 cab VENDOR ft '•� Y /ls tp�t t � r .. •: aA CI {E;CK ll�1 l'1':Jl.��_lCt- G._____�..._.. _. ___ :,. t 3 1 CI 11"ICK _ C :AI.C.CIIECK APPROVED 13Y - ��r`ll (111. ACCOUNT 1f 1 " -� 1 � .��3ti•�adc,� �'•atr' ss4,:;,• ------------------------------------------------------------- PI RM1341 ING MUNICIPAL LIGHT DEPART INVOICE 379082 Dated 4122/2015 'PLEASE REMIT $67.00 NW Peet Control 28 Edyehlll Rd Waltham, MA 02451 781.891.5313 office 781.891-5808 fax se -loeR owpe stcontro I.co m READING MUNICIPAL LIGHT DEPART 230 ASH St Reading, MA 01867 -3623 INVOIG'� 378591 at d 4/22/2015 If you were unavailable the day of service and we were only able to do the exterior inspection and you j would like interior service please call our office and we will arrange a date and time at no additional . charge. Acct # RM1341 Lic #: 15310 -- Purchase orb 14- E00355, Registration # .A276 DESCRIPTION I INVOICE IDISCOUNTI TAX QUANTITY I AMOUNT DUE For service at: RMLD MAIN BUILDING 230 ASH St Reading, MA 01867 -3623 Quarterly Pest Control $70.00 $0.00 $0.00 $70.00 Total Payment Amount: $0.00 PLEASE REMIT 70.00 V(itiDOR OATI' CALC. CHIECK oi:�,rr =�y��= icy_... l PLEASE RETURN THIS PORTION WITH YOUR PAYMENT Amt. Paid Check it Acct # RM1341 Visa, Master Card, Discover, American Express (circle one) f READING MUNICIPAL LIGHT DEPART (iiiiiMmOICE 378591 Dated 412212015 PLEASE REMIT $70.00 Card# Signature Exp, Date V code Place credit card on file for automatic payment? YES NO Email for service reminders Jeanne Foti From: Coleen O'Brien Sent: Friday, June 19, 2015 12:28 PM To: Tom O'Rourke Cc: Dave Hennessy; David Talbot; John Stempeck; Phil Pacino; Jeanne Foti Subject: Payroll Question June 15, 2015 Categories: Blue Category Good afternoon: The following are questions on the Payroll: 1. Leader Lineworker — Please check overtime calculations they do not seem to compute. 2. Leader Lineworker — Overtime at 1 %2 times why different rates? Overtime is calculated on a weekly basis using Fair Labor Standard Act (FLSA) for all employees in the CT and LMS unions along with the Administrative Assistants in the 103 union. The items that are included in the calculation are Stand By pay, longevity, shift, and boot /clothing allowances. Stand by Pays: Stand by A: is when a lineman is on call for a week that does not include a holiday. The employee receives 12 hours of regular pay to be on call. The dollar total is divided by 40 hour week and added to the regular rate before overtime is calculated. Stand by B: is similar to A, but it is when a lineman is on call during a week that includes a holiday. The employee receives 16 hours of regular pay to be on call. The dollar total is divided by 40 hour week and added to the regular rate before overtime is calculated. Stand by C: stand by C is the overnight on call for the trouble man shift. It is 75 cents per hour on regular days and $ 1.25 on holidays. Total dollars is divided by 40 hours and added to regular rate. You can only have 1 type of stand by pay for the week. If you have both, the highest one will be used. Shift: Employees who normal shift is second and third shift during the weekday and all shifts during the weekend. This pertains to the station operators and troublemen. It is $ 1.30 per hour worked. Weekly total from shift is divided by 40 and added to the regular rate. Longevity- employees yearly longevity is divided by 2080 and added to the regular rate. Boot /clothing - similar to longevity this amount is divided by 2080 and added to the regular rate. The four employees vho receive this is Facility Techs and stockman. BOTTOM LINE: The FLSA "Standby A" Overtime includes longevity, clothing, and boot allowance. This is an "on call" standby rate, which is not to be confused with a regular overtime rate. Therefore, the time and one half rates would be different. If you have any questions, please call me. Coe viw M. 0'3 v'i,ew General Manager Reading Municipal Light Department 230 Ash Street Reading, MA 01867 Jeanne Foti vrom: Jeanne Foti Sent: Friday, June 19, 2015 2:13 PM To: RMLD Board Members Group Subject: Account Payable and Payroll Questions Good afternoon. In an effort to save paper, the following timeframes had no Account Payable and Payroll questions. Account Payable Warrant — No Questions June 5 and June 12 Payroll — No Questions June 1 This e -mail will be printed for the Board Packet for the RMLD Board meeting on June 25, 2015. 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