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HomeMy WebLinkAbout2015-08-06 ad Hoc - Library Building Committee MinutesOF Ri c_ Town of Reading i I Meeting Minutes 6391NORP� Board - Committee - Commission - Council: Date: 2015 -08 -06 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Ad Hoc Library Building Committee Time: 7:00 PM Location: Conference Room Session: General Session RECLIVED TOWN CLERK READING, MASS. Chairman David Hutchinson, Vice Chairman Rachel Baumgartner, Bob Newton, Cherrie Dubois, Greg Stepler, Nancy Twomey Members - Not Present: Jane Kinsella and Marc Moll Others Present: Town Manager Bob LeLacheur, Library Director Ruth Urell, David Neshat, Joe Huggins, Vicki Yablonsky, Bob Labrecque, Paula Schena Minutes Respectfully Submitted By: Secretary Topics of Discussion: Approval of Minutes A motion by Twomey seconded by Dubois to approve the minutes of July 9, 2015 as amended was approved by a vote of 6 -0 -0. Proiect Update Bob Labrecque noted that site drainage work including ledge removal continues. They will bring in a drill rig next week because the granite bedrock is very tough. They moved the drainage retention basin 40 feet to the east to avoid as much ledge as possible. They are preparing shoring for the lobby floor. Interior wood framing and seismic anchoring remains in progress. They installed spray foam in the attic and dry wall framing on the second floor. The roof shingling work is delayed because the color was not in stock so we needed to choose an alternate color. Duct work installation begins week of August 17. In the new addition they continue erection, decking and detailing of structural steel. David Hutchinson asked if the big steel deliveries are done and Bob Labrecque indicated they are. Change order #4 was signed today by the Town Manager for $30,833.88 for changes in process. Future activities in August include complete the interior demolition. Selective demolition of port - cochere. Place the ground floor lobby slab. Make repairs to the chimney. Bring on the mechanical trades. Wash down the exterior masonry walls. The pointing that was done in the 1980's was a band aid fix. The red putty mortar is now showing through the thin gray mortar which had been re- pointed as observed after more wall areas have been washed down. All of the red bricks need to be repointed. We are having a hard time matching up the mortar. The red putty mortar that was previously used when the building was originally built is only now made in France. A portion of the scope for re- pointing the red brick is in the Page 1 1 Library Building Committee Minutes - August 6, 2015 - page 2 contract; however there will be an increase in the scope of the work and a cost associated with it. Bob Labrecque noted that the leaks from the July 1 rain storm caused water to wick through the walls' existing stone foundation walls. The only option to correct this is positive side waterproofing on the exterior of the foundation wall. He is pursuing getting an estimate for this additional work. Cherrie Dubois asked if there is another approach we could take and Mr. Labrecque noted CBT brought in an expert envelope consultant SG &H and this is the only way to correct it. Ms. Dubois asked if they will have to excavate and Mr. Labrecque indicated yes because the mortar joints are porous, weeping and wicking water to the interior of the wall. Rachel Baumgartner asked if it will cost less to fix because they are on the top of the hill rather than on the bottom and Mr. Labrecque indicated not necessarily due to all of the ledge in the parking lot area that impacts the site permeability. David Hutchinson asked if there was a way to forecast this and Mr. Labrecque noted that the design plan is to shed the water away from the building, however this approach does not waterproof the stone foundation walls. Budget - Bob Labrecque noted that construction contingency was reallocated to cover the cost of change order #3 in the amount of $80,149.29 and that another PO was required to continue the general testing program in the amount of $9,500. A portion of the funds to cover the PO amount was reallocated from Owner soft cost contingency to adjust the budget line item. David Hutchinson asked why we needed additional testing and Mr. Labrecque noted that the change on the underpinning required more testing on the concrete. We had to do a plant inspection in Quebec to meet the requirements for the code and building permit structural inspection requirements for the steel fabrication and other related items. Ruth Urell asked why that is a soft cost and David Hutchinson noted because it is a professional fee. Expenditures - The contingencies have been adjusted and highlighted changes are in the budget summary. Change Order Log - Ruth Urell asked if the $64,709.15 for the ACM damproofing removal at the south wall is for repair also. Bob Labrecque noted it is just for removal and there will be additional cost for remedial work. David Hutchinson asked if we are still okay with the budget and Mr. Labrecque noted it is getting tight. David Hutchinson asked about the Deering Street retaining wall. The Town Manager noted that he did a contingency plan and talked to the Town Accountant about what can come out of the general fund. He is looking at items and determining how core they are to the project and how much it will cost if we do it later. If anything is considered, there will be full discussion about it first. We can fund $40,000 for the phone system through Town Meeting because that is for the whole Town. Technology equipment can be put on hold. Rachel Baumgartner noted that we could vary the age of computers. Joe Huggins noted that the Town will self - perform paving in the parking lot and site landscaping will be done by the Parks Department if necessary. Bob Labrecque noted it will be tough to complete all of the site work this fall depending on the timing to complete all of the additional work related to the unforeseen site conditions. Page 1 2 Library Building Committee Minutes - August 6 2015 - page 3 David Hutchinson asked if the timeline is in jeopardy. The Town Manager noted as far as rent is concerned he would rather move it out six months. Bob Labrecque noted if the final pavement is put down by December 1 then March 18th is the date. Bob Labrecque noted that the builders risk needs to be renewed by September 15, 2015 and it might cost more money. David Hutchinson noted that CBT is hiring a new furniture person in September. Ruth Urell asked why we have to deal with the ledge now. Bob Labrecque noted it is for storm water drainage. Ruth Urell asked if that was already in place and Joe Huggins indicated it was not. Nancy Twomey noted that we are required to keep rainwater onsite and percolate down. This is a federal mandate. Bob Labrecque noted they did not encounter any ledge when they were installing the utilities on the north side of the site. The Town Manager asked Ruth Urell if the audio visual has been worked out and she indicated it has. The Town Manager noted that fundraising for new computers is a good one. David Hutchinson noted that making a list of what are the must haves and good to haves may be a good exercise to go through. Bob Labrecque noted that honestly the majority will stay in play. We could look at finishes for savings. Nancy Twomey noted that we cut quality the last time and look where we are now. Bob Newton noted that Bob Labrecque is doing his job and deciding what is needed. Furniture - Ruth Urell noted she is looking at recommendations on material bins. Other Business - David Hutchinson asked if there have been any neighbor complaints. Bob Labrecque noted that two complaints were received. A complaint that trucks were idling at 6:30 a.m. and another when they pulled the excavator equipment on Monday night around 9:00 p.m. and loaded it out in front of the neighbor's house. Joe Huggins noted that the neighbor was very nice though and it was more of an FYI. Joe Huggins noted that Evan Warner handled another complaint and the neighbor was happy with the result. A motion by Hutchinson seconded by Twomey to adjourn at 8:30 p.m. was approved by a vote of 6 -0 -0. Respectfully submitted, Secretary Page 1 3