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HomeMy WebLinkAbout2015-07-02 School Committee Minutes �.„c!\ Town of Reading 1-rrt r Meeting Minutes Board - Committee - Commission - Council: School Committee Date: 2015-07-02 Time: 7:30 AM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Julie Joyce John Doherty, Superintendent Jeanne Borawski Craig Martin, Assistant Superintendent Chuck Robinson Martha Sybert, Director of Finance Gary Nihan Carolyn Wilson, Director of Student Services Elaine Webb Members - Not Present: Linda Snow Dockser Carl Gillies, Student Representative Alex Nazzaro, Student Representative Others Present: Al Sylvia, Reading Chronicle Chris Copeland, RTA President Joseph White, Parent Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Robinson called the School Committee to order at 7:33 a.m. Chair Robinson welcomed guests and reviewed the agenda. II. Recommended Procedure A. Public Input (I) Chair Robinson called for public input. Mr. Joseph White, parent of a RMHS student, expressed concerns regarding the tryout and selection process used by the high school baseball program. He believes his child was unfairly treated. Page I 1 Mr. Robinson suggested that Mr. White should address his concerns with RMHS Athletic Director Tom Zaya. Dr. Doherty said he would contact Mr. Zaya and ask him to contact Mr. White. B. Continued Business There was none. C. New Business III. Routine Matters a. Bills and Payroll (A) The following warrants were circulated and signed. Warrant S1552 6.18.15 $543,439.21 Warrant S1553 6.25.15 $167,576.54 Warrant P1526 6.19.15 $1,519,127.45 Warrant TLS15 6.25.15 $1,021,693.35 b. Bids and Donations (A) RMHS Retaining Wall Contract Ms. Sybert reviewed the bids submitted. The School Committee asked clarifying questions on possible change orders that may be required and how it would affect the cost of the project. Ms. Sybert handed out information on the funds allocated by Town Meeting and the contracted amounts and feels that the project will remain within the $500,000 allocated with the possible change orders. Mrs. Borawski moved, seconded by Mrs. Webb,to authorize the Superintendent to enter into contract with Quirk Construction to repair and replace the retaining wall located at Reading Memorial High School. Mr. Robinson asked about the schedule and when the project was expected to be completed. Ms. Sybert said the anticipated completion date is prior to the start of school in September. Dr. Doherty added that weather conditions will also be a factor. The motion carried 5-0. HVAC Maintenance &Repair Contract Ms. Sybert reviewed the bid results for this contract. We received one bid for the work from our current vendor. The service provided by Brunell Controls has been excellent and Ms. Sybert recommends the School Committee award the contract to Brunell Controls. Ms. Sybert and Mrs. Colon will do an analysis to Page 12 determine if hiring an HVAC technician would be more cost effective for the district. Mrs. Borawski moved, seconded by Mr. Nihan, to authorize the Superintendent to enter into contract with Brunell Controls for the HVAC Maintenance and Repair services. Mrs. Joyce asked if there was need for concern because we received only one bid. Ms. Sybert indicated that several companies had picked up the bid documents but they were more construction rather than service firms. Sometimes the contract is too small for some companies. The motion carried 5-0. Donation Mrs. Borawski moved, seconded by Mrs. Joyce, to accept a donation in the amount of$1,943.51 to be used to support a RMHS baseball coaching assistant for the 2015 spring season. Mrs. Webb asked for clarification on the position. It was shared that the coaching assistant positions that are paid by parent groups go through the same hiring process as all employees. The motion carried 5-0. c. Minutes Mrs. Borawski moved, seconded by Mrs. Joyce, to approve the open session minutes dated June 15, 2015. The motion carried 5-0. Mrs. Borawski moved, seconded by Mr. Nihan, to approve the open session minutes dated June 22, 2015. The motion carried 5-0. d. Calendar IV.Information Mrs. Webb mentioned a New England Cable News segment that featured RMHS Assistant Principal Mike Scarpitto. Al Sylvia, Reading Chronicle, asked for an update on the modular classroom construction. Ms. Sybert said the fencing was put up at Killam and the contractor has provided a revised project schedule with a substantial completion date of August 24th Dr. Doherty added that the contractor will add an additional crew to ensure that deadlines are met. Mr. Sylvia asked what the reason was for the delay in the work. Ms. Sybert indicated that there were various permitting issues and construction related preparation concerns that have contributed. Mrs. Joyce asked if the additional crew also means additional cost. Dr. Doherty said there is a contracted project cost and project deadlines that need to be met. Page 13 V. Future Business VI.Adjournment Mrs. Borawski moved, seconded by Mrs. Joyce to adjourn. The motion carried 5-0. The meeting adjourned at 8:04 a.m. NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Handou : RMHS Retaining Wall Project Finance Ji F. Doherty Ed.D. 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