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Home My WebLink About2015-07-21 Board of Selectmen Packet DRAFT - BOARD OF SELECTMEN 2015 AGENDAS 2015 7/16/2015 Staff Estimated WEEKEND July 18,2015 WORKSHOP 8:00am Reading 2020 Groups LeLacheur July 21,2015 Office Hour Barry Berman 6:30 Proclamation ADA Day Certificates of Appreciation for retiring Certificates volunteers who served 5 years or more Ensminger 7:20 Trails Committee, Fall Street Faire Committee, Climate Advisory Committee, Human Relations Advisory Committee, Cultural Council, Historic Appointments District Commission VASC 7:25 Election machine demonstration Gemme 7:30 Vacate Final Judgement in tax lien -216 Summer Avenue LeLacheur 7:35 Temporary Internal Borrowing Authority - Birch Meadow lighting project, reconstruction of water services and water distribution improvements LeLacheur 7:40 Technology Division presentation Furilla 7:45 Reading 2020 & Town Manager Goals: FY15 review and FY16 look ahead LeLacheur 8:45 August 11, 2015 Office Hour John Arena 6:30 Presentation on Nicotine, E-Cigarettes and Vaping Products 7:30 MIEM September 1,2015 Office Hour John Halsey 6:30 Vote to discontinue old Accuvote machines and approve the new voting machines 7:30 Discussion about moving local election to March 1,2016 and combining it with the State Presidental Primary 7:40 : _. ,_ .. .: ._ WEEKEND September 5, 2015 WORKSHOP 8:00am Reading 2020 Groups LeLacheur September 15, 2015 MINIM October 6,2015 Office Hour Kevin Sexton MIMED October 20, 2015 November 3, 2015 Office Hour Town Meeting November 9, 2015 Monday Town Meeting November 12, 2015 Thursday Town Meeting November 16, 2015 Monday November 17, 2015 Liquor License Renewals December 1, 2015 December 15, 2015 Approve Licenses - non-alcohol Future Agendas Joint Meeting with RMLD Commissioners Joint Meeting with School Committee Multi Board/Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Mar 3/April Review BOS/TM Goals Mar-July-Dec Tri-ann Review Customer Service survey results Feb & Aug Semi-ann Review Regionalization efforts as needed Discontinue/New voting machines Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi-ann CAB (RMLD) member Report Semi-ann MAPC member Report Semi-ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual PROCLAMATION AMERICANS WITH DISABILITIES ACT DAY Whereas, July 26, 2015 marks the 25th anniversary of the signing of the Americans with Disabilities Act(ADA); and Whereas, The Town of Reading celebrates the contributions that people with disabilities have made and continue to make, and the Town renews its commitment to upholding the nondiscrimination principles of the ADA; and Whereas, Many organizations locally, regionally and nationally work tirelessly to support citizens with disabilities, and those organizations deserve the recognition, respect, and support of their communities for their service. Now, therefore,we, The Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim July 26,2015 as Americans with Disabilities Act Day in the Town of Reading and urge all citizens support the efforts of the Independent Living Center of the North Shore and Cape Ann, Inc., which is the voice of all persons with disabilities and their families. This proclamation is an acknowledgement of the rights of all persons with disabilities under the ADA and their daily activities, struggles and triumphs here in the Town of Reading. THE BOARD OF SELECTMEN INDEPENDENT LIVING CENTER of the North Shore and Cape Ann, Inc. 27 CONGRESS STREET, SUITE 107 • SALEM, MA 01970 (978) 741 -0077 v/TTY • TOLL FREE: (888) 751 -0077 v/TTY FAX: (978) 741 -1133 WEB ADDRESS: www.ilcnsca.org Member: Aging&Disability Resource Consortium of the Greater North Shore SERVING: Beverly 6/1/2015 Danvers Essex Dear Town Manager Lelacheur, Gloucester July 26, 2015 marks the Twenty-fifth anniversary of the signing of the Americans with Hamilton Disabilities Act (ADA). To commemorate this anniversary, the Independent Living Center of the North Shore and Cape Ann, Inc. (ILCNSCA) requests that the Town of Reading Ipswich proclaim July 26, 2015 as"ADA Day". The ILCNSCA will designate one of our Lynn employees, and perhaps a Board Member, to visit Reading to receive this proclamation and we will send a press release to the local press in order to further publicize your Lynnfield issuing of this important proclamation. Manchester If you can honor this request please contact me, at (978) 741-0077 x 140 to arrange a By-The-Sea y q P � ( ) 9 location, date and time for this proclamation issuance event. If possible, we would like Marblehead to have the issuance event before or during the week of July 20-24, 2015. If you cannot Melrose arrange to issue your proclamation to ILCNSCA directly, you may send it by mail to Mary Margaret Moore, Executive Director, at the address above. Middleton Nahant For your convenience, I have enclosed a sample proclamation that you may adapt for your municipality. If you have any questions or need further information, please contact North Reading me at (978) 741-0077 x 140, by fax at (978) 741-1133 or by email at smcduff @ilcnsca.org. Thank you. Peabody Reading Yours truly, g� Rockport 4404 M Rowley Shawn McDuff Salem Deputy Director Saugus CC: Mary Margaret Moore, Executive Director; Midge Dawicki, Board President, Stoneham ILCNSCA; File Swampscott Enclosure: Proclamation sample Topsfield Wakefield Wenham CL "SERVICES AND ADVOCACY FOR AN INDEPENDENT LIFE" Retiring Volunteers with 5 Years or More Service Volunteer # of years B/C/C Barbara Meade 14 years Board of Health David Singer 12 years Board of Health Ronald O'Keefe 9 years Bylaw Committee Erica Lynne Deane 6 years Council on Aging Maria Higgins 5 years Economic Development Committee Meghan Young 9 years Economic Development Committee George A. Rio 7 years Economic Development Committee John Russell 9 years Economic Development Committee Karen Flammia 15 years Housing Authority Monique Pillow 7 years Human Relations Advisory Comm. Gnanaratnam 36 Consider Vote to Vacate Final Judgment Entered in tax Lien Foreclosure Case Town of Reading v. Priscilla R. Norton, Case No. 13 TL 147022 As provided under MGL Chapter 60, Section 69, I hereby move to vacate the final judgment entered on May 7, 2014 in tax lien foreclosure case Town of Reading v. Priscilla R. Norton, Case No. 13 TL 147022 covering the property located at 216 Summer Avenue, Reading, MA, Assessors' Map 15, Lot 226 upon payment by PRISCILLA R. TROUTMAN on or before JULY 31, 2015 of all amounts due to redeem the tax taking covering the property, which include, but are not limited to, taxes and interest to the date of payment, all charges and fees associated with the foreclosure case and any costs incurred by the Town in the care, custody and control of the property after the entry of the judgment. Massachusetts Department of Revenue Division of Local Services ADVANCE OF FUNDS IN LIEU OF BORROWING REPORT City/Town/District of Town of Reading, Massachusetts Purpose of Issue Birch Meadow Field Lighting Authorization Special Town Meeting 04/27/15 Article 4 (Date and article of town meeting vote and M.G.L. citation) Grant Number (If applicable) A. Amount of Loan Authorized $ 1,000,000 Computation of Limit on Total of Advances: B. Unappropriated Free Cash 06/30/14 $ 5,806,765 C. Stabilization Fund 06/30/14 $ 1,552,950 D. 1% of FY 16 Budget $ 866,175 E. Greatest of line B, C or D $ 5,806,765 F. Other Advances Outstanding $ - G. Remaining Limit ( line E less line F) $ 5,806,765 H. Amount to be Advanced - This Issue $ 1,000,000 (not to exceed line G) Date of Advance: July 21, 2015 Trea urer Approved: Mayor or City Manager; Majority of Selectmen or Commissioners Please send 1st Copy to: Accountant or Auditor See IGR #92-105 for instructions and accounting procedures Date of Repayment to General Fund: Accountant/Auditor Please send 2nd Copy to: Division of Local Services Public Finance Section PO Box 9569 . Boston MA 02114-9569 Massachusetts Department of Revenue Division of Local Services ADVANCE OF FUNDS IN LIEU OF BORROWING REPORT City/Town/District of Town of Reading, Massachusetts Purpose of Issue Water Distribution System improvements (Town debt) Authorization Annual Town Meeting 04/22/2013 Article 16 (Date and article of town meeting vote and M.G.L.citation) y Grant Number !, y1* °V- '. P€ (If applicable) A. Amount of Loan Authorized $ 265,000 Computation of Limit on Total of Advances: B. Unappropriated Free Cash 06/30/14 $ 5,806,765 C. Stabilization Fund 06/30/14 $ 1,552,950 D. 1% of FY 16 Budget $ 866,175 E. Greatest of line B, C or D $ 5,806,765 F. Other Advances Outstanding $ 1,235,000 G. Remaining Limit ( line E less line F) $ 4,571,765 H. Amount to be Advanced -This Issue $ 265,000 (not to exceed line G) Date of Advance: July 21, 2015 / .�i /TTasure Approved: Mayor or City Manager; Majority of Selectmen or Commissioners Please send 1st Copy to: Accountant or Auditor See IGR#92-105 for instructions and accounting procedures Date of Repayment to General Fund: Accountant/Auditor Please send 2nd Copy to: Division of Local Services Public Finance Section PO Box 9569 Boston MA 02114-9569 Massachusetts Department of Revenue Division of Local Services ADVANCE OF FUNDS IN LIEU OF BORROWING REPORT City/Town/District of Town of Reading, Massachusetts Purpose of Issue Reconstructing water services (MWRA LWSAP non-interest loan program) Authorization Subsequent Town Meeting 11/08/2010 Article 7 (Date and article of town meeting vote and M.G.L.citation) • Grant Number (If applicable) A. Amount of Loan Authorized $ 235,000 Computation.of Limit on Total of Advances: B. Unappropriated Free Cash 06/30/14 $ 5,806,765 C. Stabilization Fund 06/30/14 $ 1,552,950 D. 1% of FY 16 Budget $ 866,175 E. Greatest of line B, C or D $ 5,806,765 F. Other Advances Outstanding $ 1,000,000 G. Remaining Limit ( line E less line F) $ 4,806,765 H. Amount to be Advanced -This Issue $ 235,000 (not to exceed line G) Date of Advance: July 21, 2015 I , /A ,/ reasr:r Approved: Mayor or City Manager; Majority of Selectmen or Commissioners Please send 1st Copy to: Accountant or Auditor See IGR#92-105 for instructions and accounting procedures Date of Repayment to General Fund: Accountant/Auditor Please send 2nd Copy to: Division of Local Services Public Finance Section G� PO Box 9569 Boston MA 02114-9569 OWN oFkEgoi Z. _'_"c:, Town of Reading 1 ^ = Meeting Minutes 6J9'1NCOPP0�J Board - Committee - Commission - Council: Board of Selectmen Date: 2015-06-23 Time: 7:00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Chairman Daniel Ensminger, Vice Chairman John Halsey, Secretary Kevin Sexton, John Arena and Barry Berman Members - Not Present: Others Present: Town Manager Robert LeLacheur, Kathi and Stephen Crook, Catie Robertson, Philip Rushworth, Marcel Dubois, Ruth Urell, John Carpenter, Paula Schena Minutes Respectfully Submitted By: Secretary Kevin Sexton Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Kevin Sexton noted that the Volunteer Appointment Subcommittee (him and John Halsey) met and interviewed quite a few applicants. Three were not present so they will be deferred until July. There are still some unfilled vacancies. The Chairman of the Conservation Commission has asked that the new member's term begin June 23 so he can participate in their meeting tomorrow night. The Firearm Safety Committee met for third time last night. Town Counsel did not like the way the bylaw is set up - he feels it was poorly written. The committee decided to go with one option that Town Counsel recommended with a few revisions. They have set two more meetings. Barry Berman asked about the Permanent Building Committee and the Town Manager noted we only have four applicants and that is not enough. Barry Berman noted he attended the Economic Development Committee meeting and they were choosing applicants who applied for signage funding. He also attended the Fall Street Faire Committee meeting and they are working full force. Barry Berman noted he attended the MAPC workshop on Economic Development and he was intrigued with the proposal for behind the RMLD. Kevin Sexton asked if they showed more commercial space and Barry Berman indicated they did kind of a mixed use. John Halsey suggested using a different facility/venue next time. The Town Manager noted that most of the people who attended were not the traditional group. John Arena asked why we drew a different crowd and John Halsey noted it was advertised on social media. John Halsey also noted that Jessie Wilson did a presentation at the senior lunch and they were very interested. It was a good discussion regarding housing, parking and many other things. Public Comment - Bill Brown noted that the two Cemetery Trustees for the Building Committee are only for the Cemetery Garage project. f Page I 1 Board of Selectmen Minutes - June 23, 2015 - page 2 Town Manager's Report - The Town Manager noted that the Town Election will be in April. The State primary has not been set yet though he heard it may be in February. He and Daniel Ensminger had lunch with Town Counsel last week. Matt Kraunelis wants to meet with each Selectman and there will be a technology update in August. The Town Manager noted he will speak with Bunratty's regarding having to have a full food service and the issue of discriminating against children. Daniel Ensminger noted that there seems to be work ongoing on Salem Street for the pedestrian signal. He asked if there has been a resolution to the Oakland Road paper streets and he requested that second water meters be put on an agenda. The Town Manager noted he will look into the paper street issue. Discussion/Action Items Approve Sale of BANS - The Town Manager noted this is to borrow for one year for two school projects - the retaining wall and the portable classrooms and a piece of a water project. He noted that the Town and facilities are running into costs that we can't afford. Contractors are not bidding so projects won't be done. There seems to be a shortage of contractors. Barry Berman asked if we should bundle some projects and the Town Manager noted that Killam was unique. We can do others internally but we need to plan ahead. John Arena asked if any others came in way off and the Town Manager noted that two sewer stations bundled came in way off - we budgeted $750,000 and the bid came in at $1.2 million. We need to restructure the Capital Plan. Sexton moved and Arena seconded that the Board of Selectmen approve the sale of a $2,365,000 0.75 percent General Obligation Bond Anticipation Note (the "Note") of the Town dated June 29, 2015, and payable June 29, 2016, to Century Bank and Trust Company at par, plus a premium of$6,859.00. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 5, 2015, and a final Official Statement dated June 17,2015, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures in such form as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax- exempt status of the Notes. Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. The motion was approved by a vote of 5-0-0. Page 12 Board of Selectmen Minutes - June 23, 2015 - page 3 Approve Regional Health Agreement with Melrose (Senior Health Inspector) - The Town Manager noted this is a scaled back version of the agreement for the Senior Health Inspector. This person does the restaurant inspections. Melrose has approved the first reading of this. Barry Berman asked how the time gets allocated and the Town Manager noted that is on Appendix A which the City of Melrose has not approved yet. Barry Berman noted the contract doesn't stipulate recourse if we are not happy and the Town Manager noted he meets monthly with the Mayor of Melrose and a lot is based on trust. They talk through any problems. He noted that we will never find a perfect regional agreement. A motion by Sexton seconded by Arena that the Board of Selectmen approve the Inter-Municipal Agreement between the City of Melrose and the Town of Reading for shared public health services for the incumbent Melrose Senior Health Inspector was approved by a vote of 5-0-0. Hearing - Approve FY16 Non-Union Classification and Compensation Plans - The Secretary read the hearing notice. The Town Manager noted that the Classification Plan has no proposed grade changes but a lot of name changes. The Social Worker is now the RCASA Outreach Coordinator, the RCASA Program Coordinator has been renamed, the Treasurer Collector and Town Accountant have title changes, the Assistant Fire Chief has been added and four employees have joined a union so they will be removed from the plan. Barry Berman asked if this is the same format as previous and the Town Manager noted that it is - 10% between grades and 12 steps in each. Barry Berman asked if the Appraiser would be in a different grade elsewhere and the Town Manager noted that we do internal grading, financial analyst of structural pay and market pay. The Town Manager noted that there are two compensation plans in the packet. One is 1% COLA and the other is 1.50% COLA. The CPI is approximately 1.50% COLA. He has set aside $55,000 in funding so if it is approved every non-union employee will get 1.50%. We will need to add approximately $100,000 per year to get up to speed with other towns. Barry Berman asked if we are seeing a runoff of talent and the Town Manager noted we are having a hard time replacing people at the same rate of pay. He can't say if we are losing because of pay but he feels it is a problem and the schools do too. He is requesting approval of the 1.5% plan. A motion by Arena seconded by Sexton to close the hearing to approve the FY16 Non-Union Compensation and Classification Plans was approved by a vote of 5-0- 0. A motion by Sexton seconded by Arena that the Board of Selectmen approve the FY16 Non-Union Classification Plan and the FY16 Non-Union Compensation Plan that includes the 1.50% increase from FY15 was approved by a vote of 5-0-0. RCTV Members Report - Kevin Walsh noted he was the Board of Selectmen rep on the committee. He also noted that Kathy Crook, President of RCTV Board of Directors, Marcel Dubois, Phil Rushworth, Katie Walsh and John Carpenter were present. Kevin Walsh noted that the Board gave an update to the Selectmen in October 2013. He noted that anybody can be a member and participate. They have done seven shows for Elder Services. Kathy Crook noted that they have a street faire group to plan for the faire this year. They cover the candidate nights, covered very long elections, Reading Tales. In addition they do a workshop in the summer for acting and behind the scenes. They brought a lot of kids into the mix from RMHS and the middle schools. They had six teams. She noted that everything is produced in HD and by the end of the summer the Conference Room and School will be HD. Page 13 Board of Selectmen Minutes - June 23, 2015 - page 4 John Arena noted the audio track leaves a lot to be desired. Kevin Walsh noted that audio issues are a big deal and they are continually working on it. Daniel Ensminger noted that the RCTV Schedule shows the Selectmen meeting every Tuesday night, but they don't meet every Tuesday. Kathy Crook noted that they have sent letters to Verizon and Comcast to display their schedule but Verizon said it is not in the contract. John Arena also noted that the events are not listed alphabetically. The Town Manager noted that the schools are super happy with the coverage of the school meetings but they are not happy that you are not physically at the school to work with the kids. John Arena noted that RCTV is doing well financially and asked how they spend the money. It was noted the money is spent on the rent liability fund and property maintenance. John Halsey asked if they have corporate membership and Kathy Crook noted yes. The PR game show will need sponsors and that will air local businesses. Appointment of Board, Committee and Commissions - John Halsey noted that not all people were available for an interview so they will be interviewed in July. The Town Manager noted that the Town Forest is at the maximum number of Associates (3) and all Associates are in a holding pattern until we hear from the Attorney General. John Arena asked when the Board will have a substitute discussion and the Town Manager indicated nothing will be done until the Attorney General approves it. A motion by Sexton seconded by Berman that the Board of Selectmen accept the recommendation of the Volunteer Appointment Subcommittee as follows: Position Appointment Term ending Audit Committee Stephen Herrick 6-30-18 Board of Appeals Robert Redfern 6-30-18 David Traniello 6-30-18 Board of Cemetery Trustees William Brown 6-30-18 Mary Vincent 6-30-18 Board of Health Elizabeth Shurland 6-30-18 Nancy Docktor 6-30-16 Board of Registrars Gloria Hulse 6-30-18 Celebration Committee Kurt Habel 6-30-18 4 Page 14 Board of Selectmen Minutes - June 23, 2015 - page 5 Climate Advisory Committee Joan Boegel 6-30-18 Ray Porter 6-30-18 Climate Adv. Com. (Associates) Michele Benson 6-30-16 Gina Snyder 6-30-16 Commissioners of Trust Funds Neil Cohen 6-30-18 The motion was approved by a vote of 5-0-0. A motion by Ensminger seconded by Arena that the Board of Selectmen accept the recommendation of the Volunteer Appointment Subcommittee as follows: Conservation Commission Brian Sullivan 6-30-18 Michael Flynn 6-30-18 (effective 6/23) Constable Thomas Freeman 6-30-18 Community Planning & Jeffrey Hansen 6-30-18 Development Commission CPDC (Associate) George Katsoufis 6-30-16 Council on Aging Thomas Procopio 6-30-18 Manly Shapleigh 6-30-18 Margaret Havey 6-30-18 Joyln Ek 6-30-18 Council on Aging (Associate) Pooja Parsons 6-30-16 Cara Leonard 6-30-16 Cultural Council Maryann Kozlowski 6-30-18 Julie Barber 6-30-18 Jane Soloway 6-30-18 Nora Bucko 6-30-16 Economic Development Comm. EDC (Associates) John Russell 6-30-16 Fall Street Faire Committee Brian Snell 6-30-18 Fall Street Faire Committee (Associate) Allison Ullman 6-30-16 I Page 15 Board of Selectmen Minutes - June 23, 2015 - page 6 Historic District Commission Priscilla Poehler 6-30-18 Virginia Adams 6-30-18 Historical Commission Sharlene Reynolds Santo 6-30-18 Jonathan Barnes 6-30-16 Historical Commission (Associate) Virginia Adams 6-30-16 The motion was approved by a vote of 5-0-0. A motion by Sexton seconded by Arena that the Board of Selectmen accept the recommendation of the Volunteer Appointment Subcommittee as follows: Housing Authority Richard Robbins 6-30-20 Human Relation Adv. Corn RCTV Board of Directors Kevin Walsh 6-30-18 Recreation Committee Daniel Foley 6-30-18 Nancy Linn Swain 6-30-18 Recreation Committee (Associate) Mary Ellen Stolecki 6-30-16 Town Forest Committee Richard Wetzler 6-30-18 Kurt Habel 6-30-18 Town Forest Committee (Associates) Nancy Docktor 6-30-16 Michael Bourque 6-30-16 Daniel Ford 6-30-16 Trails Committee Thomas Gardiner 6-30-18 Jean Jacobs 6-30-18 Trails Committee (Associate) John Parsons 6-30-16 The motion was approved by a vote of 5-0-0. Hearing - Transfer of a Liquor License from Athens Liquor Inc. to Raksha Inc. d/b/a Square Liquors, 13 High Street - The Secretary read the hearing notice. The Town Manager noted that there is a letter from the Police Department saying okay. (01)./LP Page 16 Board of Selectmen Minutes - June 23, 2015 - page 7 Attorney Howard Rock indicated he represents Raksha Inc. Raksha is the sole owner and will obtain a loan from the bank and on her home and there will be a second loan when the inventory has been determined. Raksha is an employee of JK Market. She is TIPS trained and everyone who works for her will be TIPS certified. She will work 40 - 50 hours per week. The current owner will work 4 - 5 hours per day and she is also hiring one of his current employees. She plans on purchasing equipment to scan ID's. John Arena asked if she has any financial interest in JK Market or Ricky's Liquor and it was noted she does not. John Halsey asked if Raksha lived in Reading and it was noted she does. John Halsey asked if the corporation will have any other holdings other than the liquor store and it was noted it will not. John Arena noted that this Board of Selectmen takes a very dim view of sale to minors and their focus is to keep alcohol out of the hands of minors. They have dealt harshly with this in the past. John Halsey noted that Mrs. Patel was working in a liquor store with multiple violations and Mrs. Patel noted yes, she will keep an eye on that. John Halsey asked if the retaining employee is TIPS trained and it was noted he is. A motion by Sexton seconded by Arena that the Board of Selectmen close the hearing on the transfer of the liquor license from Athens Liquor Inc. to Raksha Inc. was approved by a vote of 5-0-0. A motion by Sexton seconded by Arena that the Board of Selectmen approve the transfer of the liquor license from Athens Liquor Inc. to Radsha Inc. d/b/a Square Liquors, 13 High Street subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee was approved by a vote of 5-0-0. The Board took a brief recess and resumed at 8:50 p.m. Review Boards and Committees due to Sunset - Daniel Ensminger noted that they will discuss the five committees that are due to sunset on June 30, 2015. John Arena noted that the basic sunset concept is a good idea. This is a time to reflect and determine if the purpose of the committee is to advise the Board of Selectmen and/or act on the Board's behalf. Some committees want a platform to communicate with the community, which may not be related to the Selectmen. John Halsey noted that boards and committees need a mission. The Selectmen need to let the committees know what we want and determine if it is valuable to the Selectmen. Barry Berman noted it is great that we have so many committees and he feels the committees will sunset themselves when there is no interest. John Halsey noted that the recent staff reorganization in Public Services is working well, and improving board communication already. For example he cited recent "Rec staff" at the Senior Center. He also would be in favor of quarterly meetings with board Chairs and Vice Chairs. Page 17 Board of Selectmen Minutes - June 23, 2015 - page 8 Climate Advisory Committee - Daniel Ensminger noted that the committee requested an additional two years. John Halsey noted that we do hear from them regularly. John Arena noted that they do tangible work that makes changes in Reading. Daniel Ensminger noted that they are working on emergency preparedness i.e. power issues. A motion by Sexton seconded by Halsey to extend the Climate Advisory Committee to June 30, 2017 was approved by a vote of 5-0-0. Economic Development Committee - Daniel Ensminger noted that Jack Russell sent a memo on how to re-form the composition of this committee. John Halsey noted that Jack Russell's email was well thought out. He also noted that Jack often attends events. He recommends sunsetting the committee and starting over. Barry Berman noted that the committee needs to be refreshed and refocused. We don't want to lose focus on existing businesses and the impact of new businesses on existing businesses. Daniel Ensminger noted there are good points to keep some of their functions. The group could be split in two - inward focus and outward focus. Mr. Ensminger also noted that years ago the Industrial Group (for the landfill) got folded into the Community Planning and Development Commission. John Halsey noted that the Selectmen need to take an active role and he also noted that staff time is at a premium. Barry Berman noted that the Selectmen need to be the EDC for a while. Kevin Sexton agreed with the consensus. A motion by Sexton seconded by Arena to sunset the Economic Development Committee along with the Board of Selectmen thanks as of June 30, 2015 was approved by a vote of 5-0-0. Fall Street Faire Committee - Daniel Ensminger noted that they requested three more Faires with a sunset date of December 31, 2017. John Halsey noted that Brian Snell, the Chairman, indicated that they need Associates. He also noted that they requested that the Board dissolve them in 2017. A motion by Sexton seconded by Arena to extend the Fall Street Faire Committee to December 31, 2017 was approved by a vote of 5-0-0. Human Relations Advisory Committee - Daniel Ensminger noted that they are doing important work but wondered if their mission were aligned with town government? Perhaps they should fall under the School Department or the Reading Clergy Association. John Arena noted that their passion is the best of intentions but he feels the Board of Selectmen has failed to assist them. He asked what their mission was. He suggested bringing them back in to chat about their mission to understand their relationship to the Selectmen. L, L' Pagei8 Board of Selectmen Minutes - June 23, 2015 - page 9 A motion by Sexton seconded by Arena to extend the Human Relations Advisory Committee to June 30, 2017 was approved by a vote of 5-0-0. Trails Committee - Daniel Ensminger noted they do good work on grants. A motion by Sexton seconded by Arena to extend the Trails Committee to June 30, 2018 was approved by a vote of 5-0-0. Town Manager Evaluation Process - A committee consisting of Daniel Ensminger and Barry Berman was formed to conduct the process. Approval of Minutes A motion by Sexton seconded by Arena to approve the minutes of May 19, 2015 was approved by a vote of 5-0-0. A motion by Sexton seconded by Arena to approve the minutes of June 2, 2015 was approved by a vote of 4-0-1 with Halsey abstaining. A motion by Sexton seconded by Arena to approve the minutes of June 3, 2015 was approved by a vote of 3-0-2 with Arena and Sexton abstaining. A motion by Sexton seconded by Arena to approve the Executive Session minutes of June 2, 2015 as written was approved on a roll call vote with Arena, Ensminger, Sexton and Berman voting in the affirmative and Halsey abstaining. A motion by Sexton seconded by Halsey to adjourn the meeting at 10:20 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary L. - Page 19 I I3 D3 June 29, 2015 Robert W. LeLacheur, Jr. Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 Dear Mr. LeLacheur: My wife and I would like to thank you for your letter to the state requesting that the application filed by Reading Townhouse Development 40B at 364 Lowell Street be rejected. We were unaware that the project is moving forward as a 40B since this company has not notified us officially. Our house is the original one on Dustin Road and is situated somewhat higher than other homes on this street. That being said,we have not had a water problem. If there is a wholesale removal of the trees on the lot, infiltration will become a problem for us as well as an increase in water for others on Dustin Road that already use sump pumps. It is discouraging to think that we have no control of what a developer can force into a neighborhood under the guise of affordable housing and in the process destroy wetlands, disrupt water flow and remove trees. This development will decrease property values. Neither of the projects that this company has come forward with belong in this neighborhood. Is this a strong arm tactic to allow them to build the larger homes they originally proposed? We appreciate the efforts of everyone involved in this process and hope this 40B is rejected by the state. Sincerely, Jo n Crosby Barbara Crosby 16 Dustin Road Reading, MA 01867 Cci qces Schena, Paula From: LeLacheur, Bob Sent: Monday,July 06, 2015 8:16 PM To: Schena, Paula Subject: FW: FiOS TV notice Attachments: Customer Notice -Tennis Channel.pdf For BOS packet From: Reddish, Jill M [jill.m.reddish @verizon.comj Sent: Monday, July 06, 2015 5:39 PM To: Reddish, Jill M Subject: FiOS TV notice Dear Municipal Official, This is to notify you of an upcoming change to FiOS®TV. On or after October 1,2015 the Tennis Channel will move from channels 303 SD/803 HD to channels 92 SD/592 HD. Verizon will notify affected subscribers of the above by means of bill message beginning on or around August 1, 2015. A sample customer notice is attached. Access to the FiOS®TV channel lineup is available 24/7 online at verizon.com/fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, Jill Reddish FiOS TV- Sr. Staff Consultant Franchise Management-NE 617 342 0558 1 Ct C7 \o"".............., -- Vereen FiOS®TV Channel Change On or after October 1, 2015 the Tennis Channel will move from channels 303 SD/803 HD to channels 92 SD/592 HD. (1121 L--IL 13v5 �OFFR�R€4 c:' Office of the Town Manager 781-942-9043 Cep ; -RY,��:, 16 Lowell Street townmanager @ci.reading.ma.us 6J`NCORQ�p Reading, MA 01867 www.readingma.gov/town-manager To: Wilmington Board of Selectmen 121 Glen Road Wilmington, MA 01887 • From: Robert W. LeLacheur,Jr. CFA Date: July 8,2015 RE: Mutual Aid CC: Jeffrey Hull,Wilmington Town Manager Reading Board of Selectmen Over the weekend of July 4th, our Building Inspector was injured and deemed unable to return to work for an extended period of time. Typically we have two backups, but as luck would have it both were unavailable during the week of July 6th, and we had some vital inspections and other related business to tend to. I sent out a distress signal to area Managers and Mayors early on July 6th, and was quite happy—and not the least bit surprised —when Jeff Hull responded that Wilmington stood ready to help. The next day Al Spaulding came over for a few hours and our Building department did not miss a beat. I have been involved with Reading town government as both a volunteer and employee for nearly twenty years. I am confident when I say that the sense of community among area cities and towns has never been stronger during those years, and you need look no further than Jeff Hull for the reason that is true in Wilmington. On behalf of the entire Town of Reading through both myself and our Board of Selectmen, please accept our thanks for the recent mutual aid and the ongoing great working relationship between our towns. I would be remiss if I did not also thank Selectmen Lou Cimaglia in public, as I have done many, many times in private, for all the assistance he has given us in the area of Veterans Services over the years. Wilmington has a lot to be proud of,and there is no finer evidence than Jeff and Lou. Cr C■ t-16- loos OFR£g0 o 4, \ ' Office of the Town Manager 781-942-9043 ' 0 16 Lowell Street townmanager @ci.reading.ma.us �9P lNCOR4�� Reading, MA 01867 www.readrngma.gov town-manager To: North Reading Board of Selectmen 235 North Street North Reading, MA 01864 From: Robert W. LeLacheur,Jr. CFA / Date: July 9,2015 RE: Mutual Aid CC: Michael Gilleberto, North Reading Town Administrator Reading Board of Selectmen Over the weekend of July 4th, our Building Inspector was injured and deemed unable to return to work for an extended period of time. Typically we have two backups, but as luck would have it both were unavailable during the week of July 6th, and we had some vital inspections and other related business to tend to. I sent out a distress signal to area Managers and Mayors early on July 6th, and was quite happy when — while away on vacation —Mike Gilleberto responded that North Reading stood ready to help. Today Jim DeCola came over for a few hours and our Building department did not miss a beat. • I have been involved with Reading town government as both a volunteer and employee for nearly twenty years. I am confident when I say that the sense of community among area cities and towns has never been stronger during those years, and you need look no further than Mike Gilleberto for the reason that is true in North Reading. On behalf of the entire Town of Reading through both myself and our Board of Selectmen, please accept our thanks for the recent mutual aid and the ongoing great working relationship between our towns. i qj r- Town OF1 r<14/4, JEAN DELIOS ■ �" Assistant Town Manager of Reading '; i\i,s 16 Lowell Street Phone: (781)942-6612 o .\ {:",' o; Fax: 781 942-9071 • fs , P��. Reading, MA 01867-2683 delios ci.reaain .ma.ns ' '19. Qom J C� g lNCOR MEMORANDUM To: Robert W. LeLacheur, Jr., Town Manager From: Jean Delios, Assistant Town Manager Date: July 9, 2015 Re: Economic Development Roundtable Discussions On June 25, 2015 I participated in the Economic Development Roundtable Discussions hosted by the Commonwealth of Massachusetts, Executive Office of Housing and Economic Development (EOHED). EOHED Secretary Jay Ash led the discussion on emerging trends and best practices related to economic development. The second half of the meeting involved the following breakout sessions: Preparing Communities for Success; Fostering a Culture of Innovation and Entrepreneurship; Sector Strategies; Competitiveness and Regulations; Talent Retention and Workforce Development; and Housing Development. I attended the session on preparing communities for success. The debriefing that followed included some key economic development strategies including: • Training for Board members • Strategic Planning • The EDSAT • Lawrence Partnership as a successful model There was considerable discussion about borrowing funds from the State for things like infrastructure programs. Secretary Ash commented on programs similar to the Industrial Revenue Bonds as maybe something that the State could take another look at. At the conclusion of the meeting, Secretary Ash invited us to join him to discuss economic development. As one of a dozen or so people who stayed to meet with Secretary Ash I was appreciative of the opportunity to have a voice as the Commonwealth begins to develop their Economic Development Plan. ( r i;