HomeMy WebLinkAbout2015-07-02 School Committee Packet School Committee Meeting
July 2 , 2015
Superintendent's Conference
Room
Open Session 7:30 A.M.
;, ``. �rr.;' Town of Reading
�� I Meeting Posting with Agenda
Board - Committee - Commission - Council:
School Committee
Date: 2015-07-02 Time: 7:30 AM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session
Meeting Called By: Linda Engelson on behalf of the Chair
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
AGENDA
7:30 a.m.
I Call to Order
II Recommended Procedure
A. Public Input(I)
B. Reports
1. Students
2. Liaison
3. Superintendent
4. Sub-Committee
5. Assistant Superintendent
6. Director of Finance&Operations
7. Director of Student Services
C. Continued Business
D. New Business
1. Accept a Donation to RMHS (A)
E. Routine Matters
1. Bills and Payroll (A)
2. Minutes (A)
June 15, 2015
June 22, 2015
3. Bids and Donations (A)
Award of Contract—RMHS Retaining Wall
Award of Contract—HVAC Controls
4. Calendar(I)
F. Information
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page I 1
ii
}` Town of Reading
( ) A Meeting Posting with Agenda
l
.fib ��,
G. Executive Session
III Future Business
I Informational A Action Item
All times are approximate and may change.
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page 12
John F.Doherty, Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 ate- Martha J.Sybert
Phone:781-944-5800 r+ sl s
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: June 25, 2015
TOPIC: Award of Contract—RMHS Retaining Wall
At our meeting on Thursday morning we will recommend the School Committee award the contract to
repair and rebuild the Reading Memorial High School retaining wall. This project was approved at
Special Town Meeting in April 2015 and will be funded by debt.
PARE Corporation was retained to develop the design and bid specifications. In accordance with
Massachusetts procurement law,we recently issued Invitation to Bid for this project. We received six
bids for the project. Please find attached information from PARE Corporation regarding the results of
this bid. It is the recommendation that Quirk Construction be awarded this contract to repair and replace
the retaining wall located at Reading Memorial High School.
Please feel free to contact me if you have any questions.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
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PARECORP.COM C O R P O R A T I O N
June 30,2015
Ms.Kelly Colon
Director of Facilities
Reading Public Schools
62 Oakland Road
Reading,MA 01867
RE: Reading Memorial High School Retaining Wall Reconstruction
Bid Evaluation
PARE Project No.: 13064.07
Dear Ms.Colon:
On Thursday, June 25, 2015, bids for the above referenced Reading Memorial High School project were
received and publicly opened at 9:00 AM at the Reading Public Schools administration offices at 62
Oakland Road,Reading,Massachusetts. Six bids were received, opened and read aloud at the bid opening.
The bids were reviewed for administrative completeness,as follows:
Administrative Quirk ECD . EDC Tasco WES.
R.uirements
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The following presents the total values of all bids received,which are presented in full detail on the attached
table:
Bidder Total Base Bid
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2 East Coast Developments,Inc. $348,950.00
4 MJS Construction,Inc. $375,925.00
V
10 LINCOLN ROAD, SUITE 103 FOXBORO, MA 02035 8 BLACKSTONE VALLEY PLACE LINCOLN, RI 02865
T 508.543.1755 F 508.543.1881 T 401.334.4100 F 401.334.4108
Ms.Kelly Colon,Reading Public Schools -2- June 30,2015
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6 Wes Construction Corp. $566,750.00*
*Bid Items 1 thru 8 were missing from the proposal.
The following is PARE's bid evaluation. The General Contractor's bids are presented on the attached table.
The apparent low bidder is Quirk Construction Corp., with a Base Bid of$309,375. PARE contacted and
spoke with Mr.David Quirk the President of Quirk Construction Corp.
Mr. Quirk indicated that they are comfortable with their bid and feel that that they can complete the project
for the indicated bid price. PARE did question two items within the bid form (Item Nos. 9 and 11,Backfill
and Pavement), both of which seemed low in comparison to the other bids; however,Mr. Quirk stated that
they believed they had properly bid the items. Mr. Quirk indicated that they were reasonably low because
they are currently undertaking a project in Reading, of similar scope, which will reduce costs. In addition,
Mr. Quirk indicated that they have the necessary manpower and equipment to meet the tight schedule
proposed for this project
We have spoken with three of Quirk's references, who indicated that they were "reasonable"to "good" to
work with, typically worked in a clean and workman like manner, and provided a high quality finished
product. Each reference reported that Quirk reportedly asks a lot of questions regarding the plans and
specifications,and requested several Change Orders.
PARE contacted Mr. James Perry of Gale Associates to seek a reference for Quirk from their $1.6M
Georgetown Middle High school project.Mr.Perry indicated that Gale has had good experience with Quirk;
however, change orders are an issue from time to time and Quirk does not tend to negotiate with the
engineer on Change Orders. Mr. Perry did specifically indicate that Quirk did a very good job on the
retaining walls and that they would work with Quirk again on future projects.
PARE contracted Mr. Chris Huntress of Huntress Associates, with respect to the $305K Andover Tennis
Courts Project. Mr. Huntress indicated that the quality of Quirk's work was excellent. Similar to the
previous reference, he did indicate that Quirk had several questions and Change Order requests. He
indicated that dealing with changes in work required some negotiation. Administratively, Quirk was
reported to be good. Mr. Huntress indicated that the he was quite happy with the final product, and would
welcome the opportunity to work with Quirk again.
PARE contacted Tom Devine of Devine Associates with regard the $539K Splaine Park construction
project. Mr. Devine indicated that be had a very good experience with Quirk and now uses them for private
work as well. He did mention change orders, but he did indicate that he was able to negotiate and clarify
information to reduce the number of processed change orders. Staffing was never an issue and he indicated
that Quirk went above and beyond to meet his difficult schedule.
Based this review, It is our understanding that change orders and requests for information may prove
problematic. As such,it is proposed that the owner be prepared to process change orders that would result in
Ms.Kelly Colon,Reading Public Schools -3 - June 30,2015
a final price similar to that proposed by PARE for the project and that this Contractor be closely monitored
with respect to change order request which may increase PARE's administrative contribution to the project.
RECOMMENDATION
Based upon our review of the bids, interviews with the Contractor and their references, and our own
understanding of the Contractor's capabilities, PARE is not aware of any reasons why the Contract should
not be awarded to Quirk Construction Corporation.
We trust this bid review and evaluation meets your needs at this time. Should you have any questions or
require any additional information please do not hesitate to contact me at 508.543.1755.
Sincerely,
PARE CORPORATION
Simon J.McGrath,P.G. J.Matthew Bellisle,P.E.
Senior Project Engineer Senior Vice President
Attachment:Bid Tabulation
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John F. Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Martha J.Sybert
Phone. 4-5800 ` r.
Fax:781-942--942-9149 Director of Finance&Operations
;
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: June 25, 2015
TOPIC: Recommendation for Award of Contract—HVAC Maintenance and Repair Services
We recently reached the end of our three year contract term for our HVAC Maintenance and Repair
Contract. In compliance with the MGL Chapter 149, an invitation to bid was developed and issued for a
new maintenance and repair contract. We received a bid from one firm.
Brunell Controls, who is our current vendor, was deemed the lowest responsible and responsive bidder.
The results of the bid opening for the HVAC Controls Maintenance and Repair Contract are as follows:
Vendor: Total Project Cost:
Burnell Controls $ 69,990
This contract is a one year contract with the option to renew for two additional one-year terms. The rates
quoted by Brunell Controls will remain the same for each of the two optional years.
Based on these bid results,the excellent service we have received over the past three years from this
vendor, and the positive reference check results,we recommend that the contract be awarded to Brunell
Controls of Danvers, Massachusetts.
Please feel free to contact me if you have any questions.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools - Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Phone:781-944-5800 Director of Finance&Operations
Fax:781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: June 25, 2015
TOPIC: Accept a Donation to RMHS
At our meeting on Tuesday evening, I will ask the School Committee to accept a donation from the
Friends of Reading High School Baseball to be used to support a coaching assistant position for the 2015
season.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
June 5,2015
To Whom It May Concern:
The Friends of Reading High School Baseball is donating the following check,in the amount$1943.51,to
the Reading School Department for the purposes of compensating Assistant Baseball Coach,John Halsey
Jr. Our organization works to support the baseball program and one way we hope to help is by funding
assistant coaching positions that are not funded by the school.This money has been raised by our
organization and for that purpose. Thank you!
Sincerely,
aymond Blanchard
President
Friends of Reading High School Baseball, Inc.
n'� Town of Reading
' x Meeting Minutes DRAFT
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Board - Committee - Commission - Council:
School Committee
Date: 2015-06-15 Time: 6:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session Session: General Session
Attendees: Members - Present:
Linda Snow Dockser John Doherty, Superintendent
Jeanne Borawski Craig Martin, Assistant Superintendent
Chuck Robinson Martha Sybert, Director of Finance
Gary Nihan Carolyn Wilson, Director of Student Services
Elaine Webb
Julie Joyce
Members - Not Present:
Carl Gillies, Student Representative
Others Present:
Brad Jones, State Representative
Jim Dwyer, State Representative
Jason Lewis, State Senator
Alex Nazzaro, Student Representative
Al Sylvia, Reading Chronicle
Nancy Docktor, Resident
Chris Copeland, RTA President
Building Principals, Directors and Years of Service Honorees
Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent
Topics of Discussion:
I. Call to Order
Chair Robinson called the School Committee to order at 6:05 p.m.
Chair Robinson welcomed guests and reviewed the agenda.
II. Recommended Procedure
A. Public Input(I)
Chair Robinson called for public input.
Mrs. Docktor requested information on her original request regarding partnerships
with outside mental health agencies to address the social-emotional needs of our
students.
Page I 1
B. New Business (Out of Order)
Representatives Jim Dwyer and Brad Jones and Senator Jason Lewis discussed
happenings on Beacon Hill.
Representative Jones touched upon work being done on Chapter 70 funding, the
FY16 budget and recent hearings on PARCC testing providing information on
what direction the state should go in respect to student assessment.
Representative Dwyer shared that he is part of a group that has authored a bill to
ask for a three year moratorium on PARCC testing and the implementation of the
Common Core. It is agreed that assessment is needed but a determination needs
to be made as to which is the best assessment for students.
Discussion continued regarding student assessment, unfunded mandates and the
FY16 budget.
Senator Lewis updated the committee members on the FY16 budget. He shared
the recommendations that circuit breaker is being fully funded, local aid be
increased and Chapter 70 funding increased. He also said that$25,000 is
earmarked for field improvements in Reading. Reading has been cited in the state
for the work on the safe and supportive schools initiative. An interim report has
been released on the foundation budget which will address health care and Special
Education costs.
The Senator was pleased that Reading recently had a presentation on substance
abuse/tobacco. He is the Chair of the Public Health Committee and knows that
education and information is important in combating this public health problem.
Mrs. Webb expressed concerns regarding Smart growth densities and the need to
continue to work with Town officials on 40B housing.
The School Committee continued discussion on student assessment. Both
Representatives said that the proposed moratorium on PARCC and the Common
Core are in the early stages of discussion.
Dr. Snow Dockser attended an Education Committee hearing last week and
wanted to be sure that when looking at free full day kindergarten that attention is
paid to the financial impact on districts that now have tuition based programs.
Representative Dwyer said that conversation is well on its way. Representative
Jones said that there will also be an impact on existing facilities when free full
day kindergarten for all is offered.
Chair Robinson thanked the legislators for attending tonight and called a brief
recess at 6:50 p.m.
Mr. Robinson called the meeting back to order at 7:02 p.m.
Staff Recognition
Page 12
Dr. Doherty explained that each year we recognized members of our staff that
have achieved milestones which include Professional Teacher Status, 10, 20, 30+
years of service and retirees.
He asked Food Service Director Kristin Morello to present the awards to her staff
that included:
Last Name First Name Location Years of
Service
FERRARI ROBERTA Cafe 10
KURCHIAN R CORNELIA Cafe 20
MORAIS MARIA Cafe 10
SOUTHER DOLORES Cafe 10
ZAYA MAUREEN Cafe 30
Joshua Eaton principal Karen Feeney presented the awards to her staff:
Brett Nicole Eaton PTS
Cornetta Jessica Eaton PTS
LEWIS WILLIAM Eaton 20
Lewis William Eaton Retirement
LYDECKER LINDA Eaton 10
Lydecker Linda Eaton Retirement
RECZEK SARAH Eaton 10
TORMAN TINA Eaton 10
Killam principal Cathy Giles presented the awards to her staff:
COLE KATRINA Killam 10
IOZZO DENISE Killam 20
MCGUIRE TONIA Killam 10
MULLEN DONNA Killam 20
RICE CATHERINE Killam 20
SWEENEY ANN Killam 10
Wood End principal Joanne King presented the awards to her staff:
ERB CHRISTINA Wood End 10
HABEEB MAUREEN Wood End 10
MALONE STEPHANIE Wood End 10
MCGLATHERY KATHLEEN Wood End 10
MCRAE ROBERTA Wood End 10
Michel Lynda Wood End PTS
NIHAN MARIAN Wood End 10
OEHMEN ELIZABETH Wood End 10
PAILES THERESA Wood End 10
Parker Jacquelyn Wood End PTS
Peffer Jacqueline Wood End Retirement
SAGE MARY Wood End 10
Page 13
Sheehan Barbara Wood End 35+
SUGLIA LISA Wood End 10
WEADICK DENISE Wood End 10
Birch Meadow principal Eric Sprung presented the awards to his staff:
CLOONAN DONNA Birch Meadow 20
GAREY KATHLEEN Birch Meadow 10
PIAllA DANIELLE Birch Meadow 10
SCRIBNER JENNIFER Birch Meadow 10
Steer Katelyn Birch Meadow PTS
Wells Alicia Birch Meadow PTS
RISE Preschool Director Debbie Butts presented the awards to her staff:
CROSBY ROBERTA Rise 20
Boran Erica Rise @ WE PTS
Barrows principal Heather Leonard presented the awards to her staff:
ATWOOD SARAH Barrows 10
GATH VIRGINIA Barrows 10
Gerrin Jaclyn Barrows PTS
LARACY JOHN Barrows 10
Viegas Susan Barrows Retirement
Donahue Michael Barrows 10
Coolidge assistant principal Marie Pink presented the awards to her staff:
BUTTARO SHEILA Coolidge 10
Conry Denise Coolidge PTS
DEBENEDETTO CONCETTA Coolidge 10
KASPRZAK AMY Coolidge 10
MARCHANT SARAH Coolidge 10
McCarthy John Coolidge Retirement
MURPHY CRAIG Coolidge 10
Prindiville Samantha Coolidge PTS
Vance Laura Coolidge PTS
Parker principal Doug Lyons presented the awards to his staff:
Baer Andrea Parker PTS
DURAN JEANNE Parker 10
FOX LAURA Parker 10
Gilbert Sarah Parker PTS
Gomes Gerald Parker Retirement
Kalmakis Susan Parker Retirement
KETLAK DIANE Parker 30
Ketlak Diane Parker Retirement
Page 14
Kiser Megan Parker PTS
Lynch Jessica Parker PTS
Mitrano Julianne Parker PTS
OLIVO STEPHEN Parker 10
Piantedosi Jill Parker Retirement
QUACKENBUSH CONSTANCE Parker 10
RICCI CARLA Parker 20
ROPPLE AMY Parker 20
SHANLEY ELISABETH Parker 10
RMHS principal Adam Bakr presented the awards to his staff:
Ballantyne Alexander RMHS Retirement
Bedingfield Kelly RMHS PTS
Chetwynd James RMHS Retirement
Cogger Steve RMHS PTS
CONNER HEATHER RMHS 10
CROWLEY KATHLEEN RMHS 10
Cunha Natalie RMHS PTS
Galvin Carol RMHS Retirement
Kroff Harlan RMHS PTS
Lennon Sarah RMHS PTS
Lombardo Heather RMHS PTS
LYNN MARY ANNE RMHS 20
MOONEY ANDREA RMHS 10
Nelson Jeffrey RMHS Retirement
Nelson Nels RMHS Retirement
Scarpitto Michael RMHS Retirement
Stewart-Cunningham Jane RMHS PTS
Swenbeck-Fedele AMY RMHS 20
Von Euw Paula RMHS Retirement
White Susan RMHS Retirement
C. Reports
Students
Ms.Nazzaro reported that it is the last week of classes and finals are next week.
The Drama Department is hosting Improvasaurus on Friday evening and the
softball team is playing in the Division 2 Eastern Massachusetts final on Tuesday
night.
Liaisons
Dr. Snow Dockser reported that she and other members of the Committee
attended Friends &Family Day. She said it was a great community day and had
the opportunity to talk to many residents. She also attended the Joshua Eaton
Publishers Day. Students published books and were able to share with other
students and parents. Groups were comprised of students in different grades. Dr.
Page 15
Snow Dockser also attended the North Shore Pride luncheon recently. It was a
great event empowering LGBT groups on the North Shore. She shared what
RMHS had done this year in the cap & gown selection.
Director of Student Services
Mrs. Wilson shared that she has received a draft copy of the program review
report from Walker Associates. She is reviewing it and will present the findings
at a future School Committee meeting.
Director of Finance
Ms. Sybert reported that she also attended Friends &Family Day. The modular
classroom display boards were available at the event. She shared that the
permitting process is ongoing and there are two meetings tomorrow with all the
stakeholders. The actual classrooms are currently being constructed in
Pennsylvania. The hope is to break ground next week.
Mrs. Borawski asked how the delay will affect the project. Ms. Sybert said that
Vanguard will update the schedule after that meeting and have been assured by
Vanguard that the timetable will be met.
Superintendent
The Superintendent updated the School Committee on elementary enrollment. He
pointed out that in most cases the class sizes are within the recommended
guidelines.
The Superintendent shared a letter he received from Mr. Andrew Friedmann and
the discussion he had with him on the validity of late school start times for
adolescents. Dr. Doherty indicated this topic will be included in upcoming
discussions on the social-emotional well-being of students.
Dr. Doherty handed out a copy of the MASS position paper on student
assessment.
Finally he reminded the School Committee that there will be a reception on
Thursday afternoon to honor Mike Scarpitto who will be retiring at the end of the
school year.
D. Continued Business
E. New Business
Approval of Field Trips
Europe
Mrs. Borawski moved, seconded by Mrs. Webb,to approve the RMHS field
trip to the Balkan nations of Romania and Bulgaria in June/July 2017.
Page 16
Superintendent Doherty provided an overview of all the field trips to be approved
tonight. He has met with all stakeholders.
Mr.Nihan would like to ensure that there are tight oversights on these trips.
Mrs. Webb feels these are great opportunities for students.
The motion carried 6-0.
Metropolitan Opera
Mrs. Borawski moved, seconded by Mr. Nihan,to approve the annual RMHS
field trip to the Metropolitan Opera in New York City in March 2016. The
motion carried 6-0.
Parker
Quebec
Mrs. Borawski moved, seconded by Mr. Nihan,to approve the annual Parker
8th grade field trip to Quebec, Canada in April 2016. The motion carried 6-
0.
Washington, DC
Mrs. Borawski moved,seconded by Mrs. Webb,to approve the annual
Parker 8th grade field trip to Washington,DC in October 2015.
Dr. Doherty said that this trip is being moved to the fall. Principal Lyons feels by
moving it to the fall it will allow for team building earlier in the year.
The motion carried 6-0.
Nature's Classroom
Mrs.Borawski moved, seconded by Mrs. Webb,to approve the annual
Parker 7th grade field trip to Nature's Classroom in October 2015. The
motion carried 6-0.
Costa Rica
Mrs. Borawski moved, seconded by Mrs. Joyce, to approve the annual
Parker 8th grade trip to Costa Rica in April 2016. The motion carried 6-0.
III. Routine Matters
a. Bills and Payroll (A)
The following warrants were circulated and signed.
Warrant S1550 6.4.15 $163,905.81
Warrant 51551 6.11.15 $399,511.16
Page 17
Warrant P1525 5.22.15 $1,491,537.93
b. Bids and Donations (A)
Killam
Mrs. Borawski moved,seconded by Mrs. Webb,to accept two donations
totaling$11,642.87 from the Killam PTO to be used to improve the
technology at the school. The motion carried 6-0.
Trees
Mrs. Borawski moved,seconded by Mrs. Webb,to accept the donation of
native trees to our schools from Mahoney's Rocky Ledge of Winchester. The
motion carried 6-0.
Wood End
Mrs. Borawski moved,seconded by Dr. Snow Dockser,to accept a donation
of$346.25 from the Wood End PTO to be used to purchase agenda books for
the 4th and 5th grade students. The motion carried 6-0.
Parker
Mrs. Borawski moved, seconded by Mrs. Webb,to accept a donation of
equipment with an approximate value of$6,550 from Teradyne to be used to
enhance the science program at the Parker Middle School. The motion
carried 6-0.
PSST
Mrs. Borawski moved,seconded by Dr. Snow Dockser, to accept a donation
in the amount of$1350 from PSST to be used to support the Improv
Instructor for the second semester. The motion carried 6-0.
c. Minutes
Mrs. Borawski moved,seconded by Mr. Nihau, to approve the open session
minutes dated June 1,2015. The motion carried 6-0.
d. Calendar
IV.Information
Dr. Doherty said the next meeting on June 22nd will be with Dorothy Presser from
MASC.
V. Future Business
VI.Adjournment
Page 18
Mrs. Webb moved,seconded by Mrs. Joyce to adjourn. The motion carried
6-0.
The meeting adjourned at 8:22 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not
the order they occurred during the meeting.
Handouts: Elementary Enrollment
MASS Position Paper
Letter on Later School Start for Adolescents
Page 19
:}ti f + ;
At r Town of Reading
(t ; Meeting Minutes [DRAFT
Board - Committee - Commission - Council:
School Committee
Date: 2015-06-22 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session Session: General Session
Attendees: Members - Present:
Linda Snow Dockser John Doherty, Superintendent
Jeanne Borawski Martha Sybert, Director of Finance
Chuck Robinson Craig Martin, Assistant Superintendent
Gary Nihan
Elaine Webb
Julie Joyce
Members - Not Present:
Others Present:
Dorothy Presser, MASC
Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent
Topics of Discussion:
I. Call to Order
Chair Robinson called the School Committee to order at 7:05 p.m.
II. Recommended Procedure
A. New Business
District Governance Program Presentation
Dorothy Presser of the MASC will be facilitating our workshop on the District
Governance Support Project. She described the foundational beliefs of the project
which include an overarching mission of continuous improvement in student
achievement. Effective leadership to support student achievement requires a good
working relationship between the Superintendent and the School Committee. Ms.
Presser went on to explain that tonight's workshop will focus on Operating
Protocols. Objectives for tonight's workshop are to understand the importance of
working collaboratively as a School Committee-Superintendent team,to ensure
members are on the"same page" about how the team will treat each other and
operate and to begin to develop operating protocols that can be voted on.
Effective"teams" understand and respect that their roles are different but
complementary,there is agreement of how to operate and communicate,the focus
Page I 1
is on policy and district goals and the meetings are run efficiently and in a
business-like manner.
Ms. Presser then defined the roles of the Committee and Superintendent. The
Committee is in a leadership/governance role and acts as a bridge between the
Superintendent and the community. The Superintendent is in a
leadership/management role recommending and implementing policy and goals
and acts as a bridge between the staff and the school committee. Both the
committee and Superintendent promote trust and mutual respect.
The School Committee participated in two exercises to gather information in
preparation of developing their operating protocols. After the exercises Mrs.
Presser provided a definition of what operating protocols are and what they are
not. It is important to adopt protocols to help members develop a better working
relationship among themselves and between members and the Superintendent,to
articulate and preserve what's going well,to increase the efficiency of committee
meetings and to help the committee focus its energy and effort and work as a
team.
Discussion regarding the agenda items and how the meeting agendas were
developed were discussed. The agenda is driven by the district goals and
requirements by law, regulation and statute.
The School Committee decided to develop a draft set of protocols and chose a
date for the next workshop. It was decided that a half hour at the next workshop
would be used to discuss and vote on the protocols before moving onto the next
workshop. It was decided that the Committee will meet on September 26th at 8
a.m.
III. Adjournment
Mrs. Borawski moved, seconded by Mrs. Webb,to move into executive
session to conduct contract negotiations with non-union personnel and not to
return to open session. The roll call vote carried 6-0. Mr. Nihan,Dr. Snow
Dockser,Mrs. Webb,Mr. Robinson,Mrs.Joyce and Mrs. Borawski.
The meeting adjourned at 9:10 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not
the order they occurred during the meeting.
Page 12
2015-2016 School Committee Meeting Date
School Presenting @ mtg.
July 20th School Committee
August 31st School Committee- New Teacher Introductions
Sept.21st School Committee
Sept.28th School Committee
Sept.30 RCASA Annual Meeting Jordans Furniture
Oct.5th School Committee Office Hours
Oct. 19th School Committee
Oct.28th FinForum I-7:30 p.m.
Nov.2nd School Committee Office Hours
Nov.9th Town Meeting
Nov. 12th Town Meeting
Nov.l6th Town Meeting
Nov.19th Town Meeting
Nov.23rd School Committee
Dec.7th School Committee Office Hours
Dec.21st School Committee
Jan.7th School Committee Office Hours FY2017 Budget
Jan.11th School Committee FY2017 Budget
Jan.l4th School Committee FY2017 Budget
Jan.20th FinForum-7:30 p.m. Sr.Center
Jan.21st School Committee FY2017 Budget-Public Hearing
Jan.25th School Committee FY2017 Budget-Vote
Feb.8th School Committee Office Hours
Feb.22nd School Committee
March 1st Presidential Primary
March 7th School Committee Office Hours
March 16th FY17 Budget Presentation Town Hall
March 21st School Committee
March 23rd Fincom-7:30 p.m. Vote FY17 Budget&TM Articles
April 4th School Committee Office Hours
April 5th Local Election
April 25th Town Meeting
April 27th School Committee
April 28th Town Meeting
May 2nd Town Meeting
May 5th Town Meeting
May 9th School Committee Office Hours School Choice
May 23rd School Committee
June 5th RMHS Graduation
June 6th School Committee Office Hours
All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted.
Dates and locations subject to change.(Bold indicates new or changed date or location.
2015-2016 School Committee Meeting Date
(June 20th ISchool Committee I
6.29.15 Meeting dates subject to change
All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted.
Dates and locations subject to change. (Bold indicates new or changed date or location.