The URL can be used to link to this page

Home My WebLink About2014-12-18 RMLD Board of Commissioners MinutesReading Municipal Light Board of Commissioners Regular Session 230 Ash Street Reading, MA 01867 December 18, 2014 tart Time of Regular Session: 8:06 a.m. End Time of Regular Session: 8:50 a.m. Commissioners: David Talbot, Chairman Philip B. Pacino, Vice Chair John Stempeck, Secretary Pro Tern Thomas O'Rourke, Commissioner Staff: Coleen O'Brien, General Manager Hamid Jaffari, Director of Engineering and Operations Jeanne Foti, Executive Assistant Robert Fournier, AccountingBusiness Manager Paula O'Leary, Materials Manager Jane Parenteau, Director, Integrated Resources John Story, Purchasing Consultant Citizen's Advisory Board: Dennis Kelley, Member Public: Chuck Barrow, Asplundh Tree Service Michael Duchemin, Mayer Tree Service t LULIVtu OWN CLERK "ONG, MASS. 1615 JUN 29 A X41 Call Meeting to Order Chairman Talbot called the meeting to order and stated that the meeting was not being videotaped that RCTV was informed of the meeting, however they were not present to tape. Opening Remarks hairrnan Talbot read the RMLD Board of Commissioners Code of Conduct. Introductions Chairman Talbot introduced the RMLD staff then asked for introductions from members of the public in attendance. Mr. Michael Duchemin representing Mayer Tree Service and Mr. Chuck Barrow representing Asplundh Tree Service introduced themselves. Chairman Talbot stated that Commissioner Stempeck will be the Board Secretary for this meeting. Public Comment Chairman Talbot asked for any public comment, there was none. Report of the Chairman Update on Vacancy RMLD Board Chairman Talbot reported that the vacancy on the RMLD Board of Commissioners was posted a couple of weeks ago. One applicant was received. Short of the April election, a joint meeting of the Board of Selectmen and the RMLD Board will be scheduled to fill this vacancy. Charter Review Changes Chairman Talbot stated that the RMLD Board continues to work with the Town of Reading on Charter Review changes which will come before Town Meeting next year. Update on Town of Reading Finance Committee Investigation Chairman Talbot reported that he attended a meeting of the Reading Finance Committee that detailed out what their investigation will consist of compared to the language in their Article. Chairman Talbot stated that the scope will be quite focused with a town -wide focus. Chairman Talbot commented that it seems reasonable to assume it will incur a significant cost at RMLD. Zairman Talbot stated that he wanted to acknowledge a young man who passed away in the town over the weekend, Nathaniel (Nate) oiron. Chairman Talbot wanted to state RMLD's support of the students of Reading and Nate's family. Approval of Board Minutes May 8, 2014 Mr. Pacino made a motion seconded by Mr. O'Rourke to approve the Regular Session meeting minutes of May 8, 2014 as presented. Motion carried 4:0:0. Regular Session Meeting Minutes December 18, 2014 Approval of Board Minutes May 15, 2014 Mr. Pacino made a motion seconded by Mr. O'Rourke to approve the Regular Session meeting minutes of May 15, 2014 as presented Motion carried 4:0:0. General Manager's Report — Nis. O'Brien — General Manager Update on Six Year Plan Ms. O'Brien provided a brief update on the fiscal year 2016 budget process in which the staff has begun working on together. Ms. O'Brien stated that staff will continue as they did for the first time last year, a six year transparent plan. It is, however, important to keep in mind that RMLD is in the midst of an Organizational and Reliability Study. Ms. O'Brien said that at the next Board meeting the staff will give a brief presentation of the fiscal year 2014 actuals along with the fiscal year 2015 year to date. These will be presented in order to give the Board an update. In addition, at the next meeting, there will be a schedule for the budget for fiscal year 2016. Power Supply Report — October 2014 — Nis. Parenteau (Attachment 1) Ms. Parenteau reported that RMLD's load for October was approximately 54.5 million kilowatt hours, which is approximately a 1% decrease compared to last October. RMLD's energy costs for the month was approximately $2.3 million, equivalent to around $0.04 per kilowatt hour. The October Fuel Charge Adjustment was set at $0.045 per kilowatt hour and RMLD sales totaled 54.3 million kilowatt hours. Ms. Parenteau said that as a result, RMLD over collected by approximately $79,000 resulting in the Deferred Fuel Cash Reserve balance of $6 million dollars. RMLD purchased 9.47% of its energy requirement on the ISO spot market at an average cost of $43 per megawatt hour. On the capacity side, RMLD's peak demand for October occurred on October 15 for 99.2 megawatts. This is relatively similar to what happened a year ago which was 99.6 megawatts. The monthly requirement for capacity was set at 209 megawatts and total capacity dollars for the month of was $1.26 million, which is equivalent to approximately $6 per kilowatt month. RMLD's October capacity and energy average costs were approximately $.065. Also for the month of October 7.1% of RMLD's energy was purchased frog hydro generation. As of October 30, 2014, RMLD has banked or is anticipating to bank a little over 12,900 Renewable Energy Certificates (RECs) with the current estimated market value of approximately $536,000. RMLD's cost for transmission for the month of October came in at about $1.2 million which is a 9% increase from September 2014. RMLD processed thirty one residential rebates totally $1,355. Additionally, twenty eight residential customers received energy audits at a cost of $5,600.00. The projected energy reduction on the residential side year to date is 62 kilowatts for capacity and about 53 megawatt hours. On the commercial side, two commercial rebates were processed for approximately $60,000, one was a HVAC at Sanborn Place and the other was a lighting rebate. The projected capacity reduction on the commercial side is 130 kilowatts and 147 megawatts hours for both residential and commercial. Chairman Talbot stated that at the last meeting, Ms. Parenteau was going to speak with the Superintendent, and Mr. Talbot asked for feedback. Ms. Parenteau explained that she had difficulty reaching the Superintendent. However, his Secretary suggested that Ms. Parenteau follow -up with an e-mail. Ms. Parenteau sent an e-mail and is waiting to hear back. In the e-mail, Ms. Parenteau informed the Superintendent that RMLD met with the town previously about solar. The RMLD is currently in discussion with Wilmington and North Reading. Chairman Talbot asked if Ms. Parenteau proposed a meeting with him to discuss potential solar opportunities at the school. Ms. Parenteau said that she will follow up again since she has not heard back. Chairman Talbot added how busy the Superintendent is this time of year and thanked Ms. Parenteau. Ms. Parenteau informed the Board that she attempted to follow up with the residential customer who showed up at the Board of Selectmen's meeting in October on a RMLD billing issue. She was able to obtain the sign -in sheet for those in attendance. However, the person who spoke on their RMLD bill did not sign in. Engineering and Operations Report — October 2014 — Mr. Jaffari (Attachment 2) Mr. Jaffari reported on the October capital improvement projects, construction projects, new customer service connections, speci projects and routine construction. Mr. Jaffari stated that the Routine Construction project category is $709,060 year -to -date in the month of October and those Routine Capital Projects are completed. The highlights include the LED Streetlight Pilot Program which is now 100% completed. The Scada System Upgrade Hardware and Software is completed; the next step is setting the platform for the foundation. Regular Session Meeting Minutes December 18, 2014 ngineering and Operations Report — October 2014 — Mr. Jaffari (Attachment 2) r. Jaffari said that under the Maintenance Program seven maintenance programs have been developed in which each play a major role in reliability. In the aged/overloaded Transformer Replacement Program the RMLD is making progress replacing the aged padmounts, with overhead transformers upgraded to avoid the sudden relief of oil and the cost expense that is associated with it. Mr. Jaffari reported on the Pole Testing Program system wide which is not completed. The RMLD has slated 645 poles to be inspected for the year and the contractor has completed testing. Approximately 30% of the poles have been identified as failing the test, although failing the test does not mean that the pole is 100% gone. This is just prioritizing the poles based on the worst to the best then replacing them. Approximately 22 poles are condemned. The crews are in the process of transferring other assets from the old to the new on these condemned poles. Mr. Jaffari reported that the 13kV and 35kVA feeders are inspected quarterly by line operations to ensure there are no obvious potential failures. The inspections for the month of October are complete. Mr. Jaffari reported that the Manhole Inspection Program will begin January 2015. The underground assets will be checked to make sure they are safe and secure. Mr. Jaffari stated that the Porcelain Replacement Program is an on -going program and 28 cutouts were replaced in the month of October. Mr. Jaffari provided an update on the substations and the monthly Infrared Scan Program. This is a great program because it identifies any possible potential failures at the substations as well as at other major parts and devices. There has been quite a few potential failures found since the inception of this program. These have been fixed which prevented premature failures. For the month of October, there were no hot spots found in any substations. On the substation inspection program, testing by UPG is 95% complete for the breakers, transformers and relays. Thus far, there are only two more breakers to test and then the program will be complete. There were eight bushings in the transformers that were tested and failed. Four bushings have been replaced with the remainder to be replaced in the near future. Mr. Jaffari reported on the System Average Interruption Duration Index ( SAIDI), System Average Interruption Frequency (SAIFI) and the Customer Average Interruption Index ( CAIDI) stating that the RMLD is well below the national and regional average. For the month of October, SAIDI was 31.1 minutes, SAIFI was .49 minutes and CAIDI was 63.81 minutes. Based on the fact that the RMLD below the national and regional average indicates that the reliability was good. Mr. Jaffari reported on the causes of outages for the month of October: 33% equipment failure (having the maintenance programs should alleviate some of these programs related to equipment failure), wildlife 20% and trees 36 %. Mr. Jaffari explained that the tree program has been revamped and it is anticipated that this number will decline. Ms. O'Brien asked Mr. Jaffari to confirm that the new tracking system for double poles, the RMLD is joining in with Verizon with the start date of January 1. Mr. Jaffari positively confirmed this. Mr. Jaffari explained that the new software for poles identified in the RMLD system and the new Verizon program will be NJUNS. Mr. Jaffari explained that the old program was INQUEST which Verizon and Comcast utilized, however, RMLD decided to migrate off INQUEST for numerous reasons. The reasons included licensing fees increasing and the older program is not as good as the new NJUNS program. Mr. Jaffari stated that the new program, NJUNS, will start in January 2015. The features of this new program include when a party sets a pole all the parties will be notified and once one party gets off the pole, then the next party will automatically be notified. There will be a monthly list of what RMLD, Verizon and Comcast are going to do, this way all the parties will be notified. Mr. Jaffari reported that there are 213 double poles in the system and RMLD has approximately 43 that need to be transferred. This is not complete because this is only what has been identified, and there might be some missing. Once the program starts there will be an active number of poles in the system which will be captured in the new GIS overhaul. This will provide RMLD two places that can be double checked to make sure all poles are captured. Mr. Jaffari stated that he is making this a priority because he knows the poles look ugly; in addition RMLD does not want to be on those old poles since there is a reason why a new pole is set. Mr. Jaffari stated that this is a good program in the winter months because the crews will be doing all those transfers. Mr. Jaffari reported that he will report on this program as it continues. Mr. Stempeck stated that he would like to commend the RMLD staff on this maintenance program. Mr. Stempeck pointed out that we are all aware of what has happened in the paper with New Hampshire and other places around the country with any storm that comes through and all of a sudden 20,000 to 100,000 customers are without power for a number of days. The RMLD is doing an outstanding job in terms of doing this especially with the poles because it takes just one bad accident with one pole to create a huge liability for the entire town and being ahead of this is commendable. Mr. Jaffari thanked Mr. Stempeck. ..r. Jaffari also stated there is a new software called POLEFOREMAN to be utilized by the engineering staff for tension and sagging analysis as well as new design, to identify any potential problems. Basically it is used to ensure that the RMLD has the right equipment and load to the poles, etc. Ms. O'Brien added that this list will help make sure the transfers get done, although if RMLD makes a transfer that does not necessarily mean RMLD is responsible to take the pole out. The RMLD will have a list and be able to call Verizon to inform them of the number of double poles and ask for their schedule. Regular Session Meeting Minutes December 18, 2014 Engineering and Operations Report — October 2014 — Mr. Jaffari (Attachment 2) Chairman Talbot asked for clarification on the LEDs because there are two different output capacities being used. Mr. Jaffle answered that the 25 watt units are on the side streets and the busy intersections have 75 watt units for illumination. The area that was identified was at 75 watts and the roads are 25 watts. Chairman Talbot stated that where the homes are close to the road in some instances the lights appear extremely bright so he is wondering if there are even lower wattage LEDs. Mr. Jaffari responded 25 watts is the lowest. Ms. O'Brien stated that the 50 watt, the 70 watt and the 100 watt incandescent high pressure sodium bulbs, were replaced with the 25 watt LED which is a standard. There are 19 watt units but it is higher price and it is not a standard replacement, this is why RMLD is trying to get feedback; Reading has its own e-mail account and the RMLD also the e-mail address of rmldledpilotAgmail.com where comments can be sent regarding brightness or operational issues. Chairman Talbot asked if it is possible for the 25 watts can go down to 19 watts. Ms. O'Brien stated that first the RMLD would try angling because these lights have a completely different angling and they limit the amount of light pollution. Ms. O'Brien explained, for example, there were 93 watt, which is a 400 watt replacement for the floods behind CVS and that wasn't bright enough. After trimming out a couple of trees and re- angling those lights it is now perfect. There are a lot of options to try to standardize and work with the light before stocking different watts. Mr. Jaffari stated that there are some technologies that are being offered to change the wattage and they are very expensive right now; it is not cost justified to use 19 watt unless it was a specific application. Financial Report — October 2014 — Mr. Fournier (Attachment 3) Mr. Fournier presented the October Financial Report which represents the first four months of fiscal year 2015. The change in Net Assets resulted in a net loss of $445,000 which decreased in the year to date. Net Income was approximately a little over $3 million. Year to date budgeted Net Income was approximately $4.1 million with the resulting Net Income being under budget by approximately $1 million, or 25 %. Actual year to date Fuel Revenues exceeded Fuel Expenses by about $1.8 million. Year to date Base Revenues were under budget by $325,000 or 4 %. Actual Base Revenues were $7.7 million compared to budgeted amount of $8 million. V Year to date Purchased Power Base expenses were over budget by $406,000 or 4 %. Actual Purchased Power Base costs were $10.4 million compared to the budgeted amount of $10 million. Year to date Operating and Maintenance (O &M) expenses combined were under budget by $214,000 or 4.5 %. The, actual O &M expenses were $4.6 million compared to the budgeted amount of $4.8 million. Depreciation expense and voluntary payments to the towns were on budget. The 2% payments to the four towns will be made in December. Operating Fund was at $10.8 million, Capital Fund Balance is at $5.4 million, Rate Stabilization Fund $6.7 million, Deferred Fuel Fund a little over $6 million and the Energy Conservation Fund at $556,000. Year to date kilowatt hour sales were $249 million kilowatt hours sold which is 6.7 million kilowatt hours or about a little more than 2.5% behind last year's actual figures. Mr. Fournier reported that cumulatively the five divisions came in under budget by $224,000 or 3 %. Mr. O'Rourke asked how the revenue would look going forward for the next few months. Mr. Fournier replied that we are looking at that constantly. Mayhew Seavey, from PLM, provided a Cost of Service Study that we review every month, to see the difference between the actual and what is budgeted. We will be looking at reforecasting of what the potential sales will be, starting with November Financials, and will start reporting on that in order that we can see where we stand. Mr. Fournier commented that obviously the first four months was not quite hitting it so that is why we will be very diligent in making sure we do recognize that our base revenue is covered. Mr. O'Rourke stated that the expense management side is going well so that is positive. M.G.L. Chapter 30B Bids (Attachment 4) IFB 2015 -14 Power Factor Test Set 40 Mr. Jaffari stated that the vendor that is awarded the Power Factor Test Set bid will train the newly formed Technical Services group at the RMLD. This will allow the RMLD to do what UPG does for us at the substations for test equipment. Mr. Jaffari reported that both Doble Engineering and OMICRON both have good products, however, the lowest, responsible, responsive bidder was OMICRON for the amount of $82,025. Regular Session Meeting Minutes December 18, 2014 I.G.L. Chapter 30B Bids (Attachment 4) . B 2015 -14 Power Factor Test Set Mr. Jaffari said that Doble Engineering were non - responsive because they took twenty -nine exceptions to both technical specifications as well as general terms and conditions such as insurance, liability and some major exceptions on the technical specifications which is not in line with our training agenda for the Technical Services. Mr. Pacino made a motion seconded by Mr. O'Rourke that bid 2015 -14 for Power Factor Test Set be awarded to OMICRON Electronics Corp. USA for a total cost of $82,025 as the lowest qualified bidder on the recommendation of the General Manager. Motion carried 4:0:0. IFB 2015 -15 Tree Trimming and Power Line Clearance Mr. Jaffari explained that there were three bidders, ARS Corp., Asplundh and Mayer Tree Services. The lowest, responsible and responsive bidder was Mayer Tree Service because they took no exceptions. ARS Corp. was the highest at $1.8 million with the other two bidders, Mayer and Asplundh that were within a $10,000 range. Asplundh took approximately eleven major exceptions and three minor exceptions. Mayer Tree Services took no exceptions although they are $10,000 higher. Mayer Tree Services has no exceptions and are the lowest, responsible and responsive bidder. Asplundh was responsible, but not responsive. Based on Chapter 30B laws and Massachusetts General Laws the bid needs to be awarded to the responsible and responsive bidder in order to conform to Chapter 30B. Chairman Talbot invited public comment on these bids and re -read the RMLD Board of Commissioners Code of Conduct. Mr. Chuck Barrow from the Asplundh Tree Company introduced himself, provided his home address in Salisbury, Massachusetts. Mr. Barrow stated that his reason for attendance was his interest in the criteria for awarding this bid. Mr. Barrow said that Asplundh was the lowest bidder although are considered non - responsive due to having too many exceptions. Mr. Barrow questioned whether the exceptions were on the first bid Asplundh submitted or the second bid because he did not know of any exceptions on the second bid. Mr. Jaffari said that the Asplundh bid did indeed have exceptions. Mr. Jaffari explained that on the first bid that was distributed, there �as a wide spectrum in the bids and as a result of this, the bid had to be revamped. The conditions have not changed and the 6re quirements remained the same. When Asplundh submitted a bid the second time around they provided the same requirements, took exceptions and some of those exceptions were major exceptions. Mr. Jaffari explained some of the major exceptions; one being not having a certified Master Arborist on each crew, which is very important because RMLD sets its standards based on best practices, not based on the average. RMLD's expectations are high standards and high performance and that is why we made those requirements. Mr. Jaffari also stated that, as far as this bid the first time around and second time around Asplundh has had enough time to provide the documentation that they missed the first time around and this second time around. Asplundh did not and still have not provided any certification documentation for the qualification of the crews and the staff, nor did they provide all of the insurance. Some of the other major exceptions taken included the crew members must all have documentation to prove they have completed training and that is required by ANSI 300 a requirements and they did not provide any documentation for this training. RMLD does not want any injuries or any incidents and that is why the RMLD requires contractors to provide the information on the types of training for their crews to ensure they are qualified to perform the work. Mr. Jaffari then stated that Mayer Tree Services did not take any exceptions, they have full documentation and everything is in line. Continuing Mr. Jaffari commented that Asplundh did not provide all these items and that is why they were considered non - responsive and the list of major deviations that made them non - responsive are all attached in the bid packet. Addressing Mr. Barrow, Mr. Jaffari noted that one exception on Section 1.3 Bid Submission Requirement, there were ten exceptions on the Mandatory Contractor's Requirements. Mr. Barrow stated that since Asplundh is the present in -house contractor supposedly RMLD would have all this information already in the files; the training, first aid, etc., therefore Asplundh did not resubmit documentation that should already be in the files. Chairman Talbot thanked Mr. Barrow for his comments and stated the bid specifications were very clear and there was a clear process that was followed and if Asplundh is interested in getting a job this big then it is necessary to go through these steps and fill out the bid specifications as requested. Ms. O'Leary then provided Mr. Barrow a copy of the list of Asplundh's major exceptions. (awir. Michael Duchemin introduced himself as the Business and General Manager of Mayer Tree. He stated that there are certain Chapter 30B Procurement laws that are a formality and one of those was the Addenda that was not recognized with the submission of Asplundh. Mr. Duchemin stated that is a formality within Chapter 30B procurement laws of Massachusetts where if someone does not recognize the Addenda the bid will be dismissed from the bid process. Regular Session Meeting Minutes December 18, 2014 M.G.L. Chapter 30B Bids (Attachment 4) IFB 2015 -15 Tree Trimming and Power Line Clearance Chairman Talbot thanked both Mr. Barrow and Mr. Duchemin and stated it is good to have participation in public meetings durir major bid awards and he is glad to hear the feedback. Mr. Pacino made a motion seconded by Mr. O'Rourke that bid 2015 -15 for Tree Trimming and Power Line Clearance Services be awarded to Mayer Tree Service, Inc. as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three year contract, based on an 8 foot span cut, for a total cost of $868,000. Motion carried 4:0:0. General Discussion Ms. O'Brien stated that from a Community Relations stand point the Christmas Lighting downtown went very well. We had a number of people from staff to support Santa Claus making it a festive night and turning on all the lights. All the children were very excited and everybody did a wonderful job. Ms. O'Brien said that the T -Shirt Contest award ceremony RMLD holds annually which involves the training and education of the children in the classrooms, will take place on Thursday, January 8, 2015. Ms. O'Brien informed the Board that the Historic Calendars are out and have been sent to the Town Halls and other locations that receive them annually. Ms. O'Brien informed the Board of a presentation that highlighted some of the projects RMLD is working on, specifically an update to the Organization and Reliability Studies, the new tree trimming directional pruning and how RMLD is going from five feet to eight feet working with the Tree Wardens, reliability indices, the LED Pilot and also the Energy Conversation Programs and Rebates. Ms. O'Brien stated that this was presented by Ms. Jane Parenteau, Mr. Hamid Jaffari, Mr. Brian Smith and herself to all four towns which was a success. Ms. O'Brien commented that she told each of the towns that she would like give them a brief update on the highlights at least twice a year and an opportunity to ask any questions. Ms. O'Brien requested a Policy Meeting in order to continue with the policies that are being evaluated as well as the recommend, revision to Policy #2. Commissioner O'Rourke stated that on behalf of the Commissioners to thank Coleen, Jeanne, Hamid, Bob, Jane, the CAB support and all the staff because it has been a challenging year in some respects, but as a relatively new member he particularly appreciated the responsiveness and support that he received. It goes a long way in making RMLD a successful utility that it is for all the served communities and to wish everyone a Happy Holiday. Mr. Kelley stated that he appreciated the presentation at the Selectmen's Meeting. The first time having a presentation like that was a lot to take in. Mr. Kelley said that the Selectmen were very interested in what Ms. O'Brien had stated about coming in a couple times a year to inform everyone of what is going on and to help explain things to the citizens. Mr. Kelley commented that it was a great presentation and RMLD did a great job. Ms. O'Brien thanked Mr. John Story, a Procurement Specialist who took the time to come in and assist RMLD on a temporary basis helping the procurement division with these bids, building a Procedures Manual and mentoring Ms. Paula O'Leary. Chairman Talbot thanked both Mr. Story and Ms. O'Leary, commenting that it has been a great year and next year will be even a better year. BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED E -Mail responses to Account Payable/Payroll Questions Rate Comparisons, November and December RNILD Board Meetings Chairman Talbot suggested going back to consistent regular meetings and all agreed to hold the meetings on the last Thursday of every month. T -Shirt Award Ceremony, Thursday, January 8, 2015 Thursday, January 29, 2015 and Thursday, February 26, 2015 VJ Regular Session Meeting Minutes December 18, 2014 djournment t 8:50 am Mr. Pacino made a motion seconded by Mr. O'Rourke to adjourn the Regular Session. Motion carried 4:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. John Stempeck, Secretary Pro Tern RMLD Board of Commissioners To: Coleen O'Brien From-cw, Maureen McHugh, Jane Parenteau Date: December 1, 2014 Subject: Purchase Power Summary — October, 2014 Energy Services Division (ESD) has completed the Purchase Power Summary for the month of October, 2014. ENERGY The RMLD's total metered load for the month was 54,473,226 kWh, which is a 1.42% decrease from the October, 2013 figures. Table 1 is a breakdown by source of the energy purchases. Table 1 ATTACHMENT 1 Amount of Cost of % of Total Total $ $ as a Resource Energy Energy Energy Costs % (kWh) ($ /Mwh) Millstone #3 1,254,842 $5.57 2.30% $6,992 0.31% Seabrook 5,887,946 $6.69 10.80% $39,367 1.72% Stonybrook Intermediate 1,236,017 $39.47 2.27% $48,789 2.13% JP Morgan 7,302,600 $61.93 13.40% $452,218 19.74% NextEra 6,711,000 $50.20 12.32% $336,867 14.71% NYPA 2,157,202 $4.92 3.96% $10,613 0.46% ISO Interchange 5,135,161 $43.12 9.42% $221,424 9.67% NEMA Congestion 0 $0.00 0.00% $28,543 1.25% Coop Resales 3,709 $160.19 0.01% $594 0.03% BP Energy 10,052,200 $48.27 18.45% $485,210 21.18% Summit Hydro /Collins /Pioneer 935,821 $72.46 1.72% $67,807 2.96% Braintree Watson Unit 302,256 $59.73 0.55% $18,053 0.79% Swift River Projects 796,345 $104.77 1.46% $83,430 3.64% Exelon 12,719,400 $38.57 23.34% $490,527 21.42% Stonybrook Peaking 0 $0.00 0.00% $0 0.00% Monthly Total 54,494,499 $42.03 100.00% $2,290,434 100.00% ATTACHMENT 1 Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy for the month of October, 2014. Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($ /Mwh) ISO DA LMP 6,435,873 41.72 11.81% Settlement RT Net Energy - 1,300,712 34.57 -2.39% Settlement ISO Interchange 5,135,161 43.12 9.42% (subtotal) Independent System Operator Day -Ahead Locational Marginal Price " Real Time Net Energy OCTOBER 2014 ENERGY BY RESOURCE Swift River Projects, 1.5% Braintree Wats Unit, 0.6% Summit Hyc 1.7% Ctn —hr^n L, ISO Interchange, 9.4% onybrook :ermediate ,2.3% .- M-DS •5[Orv'a'�ON rrta^ m •.D tt'Q^ MYDa a Yf) r!•7 mfr •!D !1", a Sa I.410 tI tra •Tat N ti0r- �+t '� Stv rDro Ot Nak+i( ! ♦ T ♦ l VT T The RMLD hit a demand of 99,181 kW, which occurred on October 15, at 8 pm. The RMLD's monthly UCAP requirement for October, 2014 was 209,193 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Source Amount (kWs) Cost ($ /kW- month) Total Cost $ % of Total Cost Millstone #3 4,950 14.42 $71,367 5.66% Seabrook 7,919 41.75 $330,638 26.22% Stonybrook Peaking 24,981 1.89 $47,275 3.75% Stonybrook CC 42,925 3.50 $150,210 11.91% NYPA 4,019 4.19 $16,834 1.33% Hydro Quebec 4,673 4.29 $20,032 1.59% Nextera 60,000 5.65 $339,000 26.88% Braintree Watson Unit 10,520 10.83 $113,945 9.03% ISO -NE Supply Auction 49,206 3.49 $171,905 13.63% Total 209,193 $6.03 $1,261,207 100.00% Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cost of % of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) ($ /kWh) Millstone #3 $6,992 $71,367 $78,360 2.21% 1,254,842 0.0624 Seabrook $39,367 $330,638 $370,005 10.42% 5,887,946 0.0628 Stonybrook Intermediate $48,789 $150,210 $198,999 5.60% 1,236,017 0.1610 Hydro Quebec $0 $20,032 $20,032 0.56% - 0.0000 JP Morgan $452,218 $0 $452,218 12.73% 7,302,600 0.0619 NextEra $336,867 $339,000 $675,867 19.03% 6,711,000 0.1007 NYPA $10,613 $16,834 $27,447 0.77% 2,157,202 0.0127 ISO Interchange $221,424 $171,905 $393,328 11.07% 5,135,161 0.0766 Nema Congestion $28,543 $0 $28,543 0.80% - 0.0000 BP Energy $485,210 $0 $485,210 13.66% 10,052,200 0.0483 * Summit Hydro /Collins /Pioneer $67,807 $0 $67,807 1.91% 935,821 0.0725 Braintree Watson Unit $18,053 $113,945 $131,999 3.72% 302,256 0.4367 * Swift River Projects $83,430 $0 $83,430 2.35% 796,345 0.1048 Coop Resales $594 $0 $594 0.02% 3,709 0.1602 Constellation Energy $490,527 $0 $490,527 13.81% 12,719,400 0.0386 Stonybrook Peaking $0 $47,275 $47,275 1.33% - 0.0000 Monthly Total $2,290,434 $1,261,207 $3,551,641 100.00% 54,494,499 0.0652 * Renewable Resources 7.14% RENEWABLE ENERGY CERTIFICATES (RECs) Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through October 2014, as well as their estimated market value. Grand Total 9,892 2,996 12,888 Est. Dollars $180,528 $234,144 $121,728 $0 $0 $536,400 TRANSMISSION The RMLD's total transmission costs for the month of October, 2014 were $1,248,904. This is an increase of 8.69% from the September transmission cost of $1,149,000. In October, 2013 the transmission costs were $1,059,828. Table 6 Current Month Table 5 Last Year Peak Demand (kW) Swift River RECs Summary 150,405 99,578 Period - January 2014 - October 2014 54,494,499 Banked Projected Total Energy ($) RECs RECs RECs Woronoco 3,613 148 3,761 Pepperell 3,179 1,699 4,878 Indian River 1,711 825 2,536 Turners Falls 1,389 324 1,713 RECs Sold 0 Grand Total 9,892 2,996 12,888 Est. Dollars $180,528 $234,144 $121,728 $0 $0 $536,400 TRANSMISSION The RMLD's total transmission costs for the month of October, 2014 were $1,248,904. This is an increase of 8.69% from the September transmission cost of $1,149,000. In October, 2013 the transmission costs were $1,059,828. Table 6 Current Month Last Month Last Year Peak Demand (kW) 99,181 150,405 99,578 Energy (kWh) 54,494,499 58,968,269 55,270,986 Energy ($) $2,290,434 $2,358,566 $1,994,534 Capacity ($) $1,261,207 $1,419,977 $1,148,645 Transmission($) $1,248,904 $1,149,000 $1,059,828 Total $4,800,544 $4,927,542 $4,203,008 v 4E L 0 4J C C e6 C m E t O C O C v Y O L .Q to C m O O CO C f0 Q1 i H } U Z _w U LL LL W } L cr- w Z w L O u U 4J VI CS3 C v N v C U C� C O U (O r 00 It r0 (0 O M W N t0 r- Ln lzr co 00 C CO CO O CO M O O N M O U e» (Al e13, ens e» e» m °r' v o cq �[ h t0 N Cl) O N n r` M U') O N (O 00 m a a) (fl e» e» va L M m O � O 0 0 O O 0 0 m m U3. e» O Co 00 00 M O m M N CO O O N N O 00 N t0 Cl) CD — lzr r-- es m n r v (0 m m N Q. b9 ER eH eR efl efl cc co O O O >L > O O O Y � Efl EA Efl n CD v (T M CD N N I� O (0 _ 00 >,, M (O r` M CT 00 L m M CD f'7 F- W CO u-, Y � Efl Efl 69 CO M N I*- O cc N co 00 O co t0 V CA O r-I 00 00 rl- «>• (00 N W Cfl U � m d U e» e» ul. e» ull 61) Fes- CD � rn � m rn L N O r- of C CA 3 CA R N N N_ to Y to O (O to V O O w m N > co m ZT a) C W ? co CO rl O co e Y (O N co m > m Cn .T. U m rl m U v v v `m t�. in r-� U-) r; U.) o 0 0 } LL LL LL LL LL LL R a) a) a) IC C r O C d O C O C 1m U H U H U ~ H U 12/1/2014 3:22 PM READING MUNICIPAL LIGHT DEPARTMENT FY 15 CAPITAL BUDGET VARIANCE REPORT FOR PERIOD ENDING OCTOBER 31, 2014 ATTACHMENT 2 ACTUAL COST YTD ANNUAL REMAINING PROJ DESCRIPTION TOWN OCT ADDITIONS BUDGET BALANCE CONSTRUCTION: 101 5W9 Reconductoring - Ballardvale Area W 9,862 253,000 243,138 102 Pole Line Upgrade Lowell Street W 173,000 173,000 104 Upgrade Old Lynnfield Center URDs (Cook's Farm) LC 217,000 217,000 105 4W5 - 4W6 Tie R 70,000 70,000 106 URD Upgrades ALL 4,965 39,510 319,000 279,490 107 Step -down Area Upgrades ALL 3,375 18,517 203,000 184,483 212 Force Account West Street R 224,000 224,000 SUB -TOTAL 8,340 67,889 1,459,000 1,391,111 STATION UPGRADES: 108 Relay Replacement Project - Gaw Station #4 R 50,000 50,000 110 Station 3 - Replacement of Service Cutouts NR - 711 130 Remote Terminal Unit (RTU) Replacement - Station 3 NR 85,000 85,000 SUB -TOTAL - 711 135,000 135,000 NEW CUSTOMER SERVICES: 112 New Service Installations (Commercial / Industrial) ALL 3,233 9,675 57,000 47,325 113 New Service Installations (Residential) ALL 13,816 58,164 260,000 201,836 SUB -TOTAL 17,049 67,839 317,000 249,161 ROUTINE CONSTRUCTION: +wr 114 Routine Construction ALL 166,220 709,060 947,000 237,941 SPECIAL PROJECTS / CAPITAL PURCHASES: 103 Distribution Protection and Automation ALL 69,000 69,000 116 Transformers and Capacitors ALL 444,000 444,000 117 Meter Purchases (including "500 Club ") ALL 44,671 127,000 82,329 122 Engineering Analysis Software and Data Conversion ALL 55,000 55,000 125 GIS ALL 150,000 150,000 126 Communication Equipment (Fiber Optic) ALL 30,000 30,000 131 LED Street Light Pilot Program ALL 24,915 26,250 37,000 10,751 132 Outage Management Software and Integration ALL 85,000 85,000 133 Predictive Asset Management Program ALL 80,000 80,000 134 Substation Test Equipment ALL 121,000 121,000 135 Arc Flash Study ALL 35,000 35,000 137 SCADA System Upgrade - Hardware ALL 7,500 20,332 63,000 42,668 SUB -TOTAL 32,415 91,253 1,296,000 1,204,748 OTHER CAPITAL PROJECTS: 118 Rolling Stock Replacement ALL 434,000 434,000 119 Security Upgrades All Sites ALL 618 1,458 61,000 59,542 120 Great Plains / Cogsdale Upgrade ALL 350,000 350,000 121 HVAC System Upgrade - 230 Ash Street R 399,000 399,000 123 Oil Containment Facility Construction LC 5,140 80,000 74,860 127 Hardware Upgrades ALL 14,337 102,000 87,663 128 Software and Licensing ALL 12,716 15,926 122,000 106,074 129 Master Facilities Site Plan R 50,000 50,000 136 Organizational / Reliability Studies ALL 100,000 100,000 SUB -TOTAL 13,334 36,861 1,698,000 1,661,139 TOTAL CAPITAL BUDGET $ 237,357 $ 973,612 $ 5,852,000 $ 4,879,098 ATTACHMENT 2 READING MUNICIPAL LIGHT DEPARTMENT Engineering and Operations Monthly Report October 2014 CAPITAL IMPROVEMENTS December 3, 2014 1 Complete FY14 -15 Construction Projects: status Month YTD URD Upgrades — All Towns: • Todd Lane, L 106 Cleek Court, NR $4,965 $39,510 • The Greens, NR gong • Belmont Street, NR 107 Step -down Area Upgrades — All Towns: On- $3,375 $18,517 • Vine Street, R going New Customer Service Connections: Service Installations — Commercial /Industrial: 112 Main Street, NR going $3,233 $9,675 • Research Drive, W Service Installations — Residential: On- 113 This item includes new or upgraded overhead and $13,816 $58,164 underground services. going Special Projects /Capital Purchases: 131 LED Street Light Pilot Program 100% $24,915 $26,250 137 SCADA System Upgrade — Hardware 100% $7,500 $20,332 December 3, 2014 1 Routine Construction: Month YTD Pole Setting/Transfers 36,884 96,329 Overhead/Underground 51,988 240,968 Projects Assigned as Required • Ballardvale Street, W (new building) • Chestnut Street, NR (transformer replacement) 16,899 177,131 • Haverhill Street, NR (pole relocations) • 114 West Street, W (new building) • L nnfield High Athletic Field (lights) Pole Damage /Knockdowns 9,604 20,365 • Work was done to repair or replace four 4 damaged poles. Station Group 3,958 23,205 Hazmat/Oil Spills 3,831 Porcelain Cutout Replacement Program 968 4,117 Lighting Street Light Connections 1,023 5,193 Storm Trouble 5,093 29,324 Underground Subdivisions (new construction) • Amherst Road, W • Railroad Ave Condos, N 12,743 31,822 • Cheyenne Estates, W • Rahnden Terrace, N Animal Guard Installation 1,017 2,780 Miscellaneous Capital Costs 26,042 73,995 TOTAL: -$16B-2 2 0 $709,0 December 3, 2014 En MAINTENANCE PROGRAMS Aged /Overloaded Transformer Replacement Padmount: Single- Phase: 10.71 % replaced through 10131114 Three - Phase: 6.41% replaced through 10131114 Overhead: Single- Phase: 8.23% replaced through 10131114 Three - Phase: 2.22% replaced throuah10 /31/14 Pole Testing System -wide (600 -1,000 poles /year) Contract awarded to mPower Technologies. Year one inspection complete: 645 poles were inspected. 13.8kV/35kV Feeders — Quarterly Inspections 5W4, 5W8, 5W9, 5W4, 5W5, 4W7, 4W23, 3W8, 3W18, 3W6,3W13, 3W5, 3W15, 4W5, 4W6, 4W13, 4W10, 4W12, 4W16 Miscellaneous branches and vines were found and removed. Manhole Inspections Pending. Porcelain Cutout Replacements (with Polymer) A total of 28 cutouts were changed out in October. Nine (9) were charged as part of the Porcelain Cutout Replacement Program and an additional 19 were replaced because of damage. 87% complete. Substations: Infared Scanning (Monthly) Station 3 Scanning complete through November — no hot spots found Station 4 Scanning complete through November — no hot spots found Station 5 Scanning complete through November — no hot spots found Substation Maintenance Program Inspection of all three stations by UPG in progress. 95% complete (as of 1213114) December 3, 2014 SYSTEM RELIABILITY Key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. SAIDI (System Average Interruption Duration Index) is defined as the average interruption duration (in minutes) for customers served by the utility system during a specific time period. SAIDI = the sum of all customer interruption durations within the specified time frame by the average number of customers served during that period. SAIDI 2010 -2014 100.00 90.00 -- - 85.75 80.00 - 70.00 60.00 62.35 50.00 - - -- 40.00 30.00 20.00 10.00 0.00 2010 -2011 -2012 -2013 -2014 Average SAIDI � 2010 X2011 X2012 � 2013 � 2014 YTD Region Average National Average SAIFI (System Average Interruption Frequency) is defined as the average number of instances a customer on the utility system will experience an interruption during a specific time period. SAIFI = the total number of customer interruptions _ average number of customers served during that period. SAIFI 2010 -2014 0.90 0.80 0.83 0.70 0.60 n A G 55 0.50 0.43 0. .55, 0.40 0.32 0.30 0.20 __-_�_n- _..__. 0.10 - - -- 0.00 - -- - 2010 -2011 -2012 -2013 -2014 Average SAM X2010 � 2011 � 2012 � 2013 � 2014 YTD — Region Average National Average December 3, 2014 4 CAIDI (Customer Average Interruption Duration Index) is defined as the average duration (in minutes) of an interruption experienced by customers during a specific time frame. CAIDI = the sum of all customer interruption durations during that time period T the number of customers that experienced one or more interruptions during that time period 120.00 100.00 80.00 60.00 40.00 20.00 0.00 CAIDI 2010 -2014 2010 -2011 -2012 -2013 -2014 Average CAIDI 105.77 83.00 � 2010 2011 � 2012 � 2013 � 2014 YTD Region Average National Average This matric reflects the average customer experience (minutes of duration) during an outage. Note: Since SAIDI, SAIFI and CAIDI are sustained interruption indices; only outages lasting longer than one minute are included in the calculations. December 3, 2014 5 Un6 2014 Outage Causes Types YTD October 31, 2014 Utility Human Errror Natural 3 12 �� 6% • Equipment • Wildlife • Tree • Unknown • Utility Human Errror • Natural December 3, 2014 6 PI Dt: December 11, 2014 To: RMLB, Coleen O'Brien, Jeanne Foti Fr: Bob Fournier Sj: October 31, 2014 Report The results for the first four months ending October 31, 2014, for the fiscal year 2015 will be summarized in the following paragraphs. 1) Change in Net Assets: (Page 3A) *For the month of October, the net loss or the negative change in net assets was $445,395, decreasing the year to date net income to $3,045,283. The year to date budgeted net income was $4,106,438, resulting in net income being under budget by $1,061,155 or 25.84 %. Actual year to date fuel revenues exceeded fuel expenses by $1,874,810. 2) Revenues: (Page 3A) *Year to date base revenues were under budget by $324,113 or 4.03 %. Actual base revenues were $7.7 million compared to the budgeted amount of $8.0 million. 3) Expenses: (Page 12A) *Year to date purchased power base expense was over budget by $406,588 or 4.06 %. Actual purchased power base costs were 10.4 million and budgeted power base costs were $10.0 million. *Year to date operating and maintenance (O &M) expenses combined were under budget by $214,268 or 4.44 %. Actual O &M expenses were $4.6 million compared to the budgeted amount of $4.8 million. *Depreciation expense and voluntary payments to the Towns were on budget. 4) Cash: (Page 9) *Operating Fund was at $10,861,293. * Capital Fund balance was at $5,449,143. * Rate Stabilization Fund was at $6,739,112. * Deferred Fuel Fund was at $6,007,504 * Energy Conservation Fund was at $556,678. 5) General Information: *Year to date kwh sales (Page 5) were 249,124,507 which is 6.7 million kwh or 2.6 %, behind last year's actual figure. Budget Variance: *Cumulatively, the five divisions were under budget by $224,405 or 3.05 %. ATTACHMENT 3 FINANCIAL REPORT OCTOBER 31, 2014 ISSUE DATE: DECEMBER 11, 2014 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF NET ASSETS 10/31/2014 ASSETS CURRENT UNRESTRICTED CASH (SCH A P.9) RESTRICTED CASH (SCH A P.9) RESTRICTED INVESTMENTS (SCH A P.9) RECEIVABLES, NET (SCH B P.10) PREPAID EXPENSES (SCH B P.10) INVENTORY TOTAL CURRENT ASSETS NONCURRENT INVESTMENT IN ASSOCIATED CO (SCH C P.2) CAPITAL ASSETS, NET (SCH C P.2) TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT ACCOUNTS PAYABLE CUSTOMER DEPOSITS CUSTOMER ADVANCES FOR CONSTRUCTION ACCRUED LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT ACCRUED EMPLOYEE COMPENSATED ABSENCES TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT RESTRICTED FOR DEPRECIATION FUND (P.9) UNRESTRICTED TOTAL NET ASSETS (P.3) TOTAL LIABILITIES AND NET ASSETS ZE PREVIOUS YEAR CURRENT YEAR 8,897,314.37 20,609,666.59 0.00 7,132,879.48 1,082,856.98 1,490,293.74 39,213,011.16 31,379.32 70,058,022.04 10,864,293.24 22,849,476.09 1,292,906.26 7,355,753.11 1,220,648.96 1,405,795.08 44,988,872.74 26,993.75 69,880,562.00 70,089,401.36 69,907,555.75 109,302,412.52 114,896.428.49 4,890,583.01 759,104.12 416,584.15 55,107.57 6,121,378.85 3,132,560.84 3,132,560.84 9,253,939.69 70,058,022.04 3,995,166.03 25,955,284.76 100,048,472.83 109,302,412.52 5,770,445.38 808,845.77 477,695.98 1,953.61 7,058,940.74 2,918,870.73 2,918,870.73 9,977,811.47 69,880,562.00 5,422,755.74 29,615,299.28 104,918,617.02 114,896,428.49 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT NONCURRENT ASSET SCHEDULE 10/31/2014 SCHEDULE C PREVIOUS YEAR SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES NEW ENGLAND HYDRO ELECTRIC 3,261.87 NEW ENGLAND HYDRO TRANSMISSION 28,117.45 TOTAL INVESTMENTS IN ASSOCIATED COMPANIES 31,379.32 SCHEDULE OF CAPITAL ASSETS 1,265,842.23 STRUCTURES AND IMPROVEMENTS 6,430,802.65 EQUIPMENT AND FURNISHINGS 12,529,390.07 INFRASTRUCTURE 49,831,987.09 TOTAL CAPITAL ASSETS, NET 70,058,022.04 TOTAL NONCURRENT ASSETS 70,089,401.36 (2) CURRENT YEAR 2,975.74 24,018.01 26,993.75 1,265,842.23 6,085,971.99 12,333,518.78 50,195,229.00 69,880,562.00 69,907,555.75 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 10/31/2014 OPERATING REVENUES: (SCH D P.11) BASE REVENUE FUEL REVENUE PURCHASED POWER CAPACITY FORFEITED DISCOUNTS ENERGY CONSERVATION REVENUE GAW REVENUE NYPA CREDIT TOTAL OPERATING REVENUES OPERATING EXPENSES: (SCH E P.12) PURCHASED POWER BASE PURCHASED POWER FUEL OPERATING MAINTENANCE DEPRECIATION VOLUNTARY PAYMENTS TO TOWNS TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST EXPENSE OTHER (MDSE AND AMORT) TOTAL NONOPERATING REV (EXP) CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF OCTOBER MONTH LAST YEAR 3,492,589.91 2,147,543.67 18,256.40 86,153.82 52,860.87 53,711.38 (23.964.99 5,827,151.06 MONTH LAST YEAR CURRENT YEAR YTD 6 CURRENT YEAR TO DATE TO DATE CHANGE 1,642,499.84 16,648,546.49 7,728,027.20 2,425,374.16 395.20 11,582,191.59 12,811,927.61 2,251,877.11 1,994,534.42 86,995.55 10,351,474.40 31,589.93 10,394,368.11 309,544.92 280,610.15 53,010.11 2.996 252,123.73 243,595.56 0.00 15,213.72 255,902.40 0.00 (74.545.03) 133.306 (173,262.24) (232,164.44) 6,329,806.12 28,962,042.44 31,183,470.48 - 53.586 10.626 11798.866 -9.356 -3.386 100.006 34.006 7.676 2,210,925.58 2,510,752.09 17,569.08 10,021,951.34 395.20 10,420,283.05 0.006 3.976 1,994,534.42 2,290,434.18 (767,073.67) 10,394,368.11 (777,621.00) 10,704,953.73 1.386 2.996 898,222.37 1,051,747.27 15,213.72 3,466,298.53 35,494.04 3,491,507.71 133.306 0.736 297,243.82 292,927.19 (1,028.32) 970,756.33 (1,039.46) 1,114,749.78 1.086 14.836 314,969.55 321,788.79 84,489.98 1,259,878.20 95,233.03 1,287,155.16 12.726 2.176 116.666.67 118,000.00 (650,829.21) 466,666.68 (647,538.19) 472,000.00 -0.516 1.146 5,832,562.41 6,585,649.52 26,579,919.19 27,490,649.43 3.436 (5,411.35) (255,843.40) 2,382,123.25 3,692,821.05 55.026 12,631.70 0.00 17,569.08 395.20 0.006 (191,768.42) (194,405.25) (767,073.67) (777,621.00) 1.386 7,852.25 3,138.50 15,213.72 35,494.04 133.306 (257.94) (256.80) (1,028.32) (1,039.46) 1.086 1,395.05 1,972.00 84,489.98 95,233.03 12.726 (170,147.36) (189,551.55) (650,829.21) (647,538.19) -0.516 (175,558.71) (445,394.95) 1,731,294.04 3,045,282.86 75.906 (3) 98,317,178.79 101,873,334.16 3.626 100,048,472.83 104,918,617.02 4.876 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS -TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 10/31/2014 OPERATING REVENUES: (SCH F P.11B) BASE REVENUE FUEL REVENUE PURCHASED POWER CAPACITY FORFEITED DISCOUNTS ENERGY CONSERVATION REVENUE NYPA CREDIT TOTAL OPERATING REVENUES OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER BASE PURCHASED POWER FUEL OPERATING MAINTENANCE DEPRECIATION VOLUNTARY PAYMENTS TO TOWNS TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST RETURN ON INVESTMENT TO READING INTEREST INCOME INTEREST EXPENSE OTHER (MDSE AND AMORT) TOTAL NONOPERATING REV (EXP) CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF OCTOBER * ( ) = ACTUAL UNDER BUDGET ACTUAL BUDGET % YEAR TO DATE YEAR TO DATE VARIANCE* CHANGE 7,728,027.20 8,052,140.00 (324,112.80) -4.03% 12,811,927.61 13,620,353.00 (808,425.39) -5.94% 10,351,474.40 10,554,089.00 (202,614.60) 100.00% 280,610.15 409,337.00 (128,726.85) - 31.45% 243,595.56 255,874.00 (12,278.44) -4.80% (232,164.44) (233,332.00) 1,167.56 -0.50% 31,183,470.48 32,658,461.00 (1,474,990.52) -4,52% 10,420,283.05 10,013,695.00 406,588.05 4.06% 10,704,953.73 11,395,182.00 (690,228.27) -6.06% 3,491,507.71 3,727,718.00 (236,210.29) -6.34% 1,114,749.78 1,092,808.00 21,941.78 2.01% 1,287,155.16 1,297,332.00 (10,176.84) -0,78% 472,000.00 472.000.00 0.00 _ 0.00% 27,490,649.43 27,998,735.00 (508,085.57) -1.81% 3,692,821.05 4,659,726.00 (966,904.95) - 20.75% 395.20 100,000.00 (99,604.80) - 99.60% (777,621.00) (777,620.00) (1.00) 0.00% 35,494.04 33,332.00 2,162.04 6.49% (1,039.46) (1,000.00) (39.46) 3.95% 95,233.03 92,000.00 3,233.03 3.51% (647,538.19) (553,288.00) (94,250.19) 17.03% 3,045,282.86 4,106,438.00 (1,061,155.14) 101,873,334.16 101,873,334.16 0.00 104,918,617.02 105 979 772.16 (1,061,155.14) (3A) - 25.84% 0.00% -1.00% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 10/31/2014 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 7/1/14 4,130,584.59 CONSTRUCTION FUND BALANCE 7/1/14 1,000,000.00 INTEREST ON DEPRECIATION FUND FY 15 5,015.99 DEPRECIATION TRANSFER FY 15 1,287,155.16 TOTAL SOURCE OF CAPITAL FUNDS 6,422,755.74 USE OF CAPITAL FUNDS: LESS PAID ADDITIONS TO PLANT THRU OCTOBER 973,612.36 GENERAL LEDGER CAPITAL FUNDS BALANCE 10/31/14 (4) 5,449,143.38 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALES OF KILOWATT HOURS 10/31/2014 (5) YTD % CHANGE -4.04% -2.06% 6.61% -2.83% 1.40% -1.10% -0.52% -0.91% 6.13% -2.64% MONTH MONTH LAST YEAR CURRENT YEAR SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE RESIDENTIAL SALES 17,750,687 18,922,756 97,920,239 93,966,046 COMM. AND INDUSTRIAL SALES 33,478,174 32,824,826 147,943,090 144,901,358 PRIVATE STREET LIGHTING 74,261 79,012 296,264 315,850 TOTAL PRIVATE CONSUMERS 51,303,122 51,826,594 246,159,593 239,183,254 MUNICIPAL SALES: STREET LIGHTING 239,799 242,669 958,304 971,707 MUNICIPAL BUILDINGS 708,382 717,923 3,169,601 3,134,885 TOTAL MUNICIPAL CONSUMERS 948,181 960,592 4,127,905 4,106,592 SALES FOR RESALE 244,313 236,085 1,333,799 1,321,601 SCHOOL 1,207,903 1,331,155 4,252,200 4,513,060 TOTAL KILOWATT HOURS SOLD 53,703,519 54,354,426 255,873,497 249,124,507 (5) YTD % CHANGE -4.04% -2.06% 6.61% -2.83% 1.40% -1.10% -0.52% -0.91% 6.13% -2.64% MONTH YEAR TO DATE LAST YEAR TO DATE TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT KILOWATT HOURS SOLD BY TOWN 10/31/2014 KILOWATT HOURS SOLD TO TOTAL MONTH YEAR TO DATE LAST YEAR TO DATE TOTAL READING LYNNFIELD NO.READING WILMINGTON RESIDENTIAL 18,922,756 6,271,989 2,484,965 4,544,362 5,621,440 COMM & IND 32,824,826 3,859,307 235,689 5,014,719 23,715,111 PVT ST LIGHTS 79,012 13,418 1,524 24,826 39,244 PUB ST LIGHTS 242,669 81,549 32,769 42,644 85,707 MUNI BLDGS 717,923 161,910 158,773 132,579 264,661 SALES /RESALE 236,085 236,085 0 0 0 SCHOOL 1,331,155 420,522 254,452 294,560 361,621 TOTAL 54,354,426 11,044,780 3,168,172 10,053,690 30,087,784 RESIDENTIAL 93,966,046 29,397,969 13,679,727 21,862,285 29,026,065 COMM & IND 144,901,358 17,813,562 1,144,047 22,572,447 103,371,302 PVT ST LIGHTS 315,850 53,356 6,096 99,106 157,292 PUB ST LIGHTS 971,707 326,543 131,217 170,757 343,190 MUNI BLDGS 3,134,885 708,534 684,645 609,469 1,132,237 SALES /RESALE 1,321,601 1,321,601 0 0 0 SCHOOL 4,513,060 1,628,954 981,167 635,120 1,267,819 TOTAL 249,124,507 51,250,519 16,626,899 45,949,184 135,297,905 RESIDENTIAL 97,920,239 30,327,646 14,225,242 22,947,928 30,419,423 COMM & IND 147,943,090 17,783,567 1,201,854 23,186,599 105,771,070 PVT ST LIGHTS 296,264 52,516 5,440 88,556 149,752 PUB ST LIGHTS 958,304 322,648 130,000 166,988 338,668 MUNI BLDGS 3,169,601 720,471 646,868 645,056 1,157,206 SALES /RESALE 1,333,799 1,333,799 0 0 0 SCHOOL 4,252,200 1,531,188 990,961 519,800 1,210,251 TOTAL 255,873,497 52,071,835 17,200,365 47,554,927 139,046,370 KILOWATT HOURS SOLD TO TOTAL MONTH YEAR TO DATE LAST YEAR TO DATE TOTAL 100.00% 20.35% 6.72% 18.58% 54.35% (6) TOTAL READING LYNNFIELD NO.READING WILMINGTON RESIDENTIAL 34.81% 11.54% 4.57% 8.36% 10.34% COMM & IND 60.39% 7.10% 0.43% 9.23% 43.63% PVT ST LIGHTS 0.15% 0.02% 0.00% 0.05% 0.08% PUB ST LIGHTS 0.45% 0.15% 0.06% 0.08% 0.16% MUNI BLDGS 1.32% 0.30% 0.29% 0.24% 0.49% SALES /RESALE 0.43% 0.43% 0.00% 0.00% 0.00% SCHOOL 2.45% 0.77% 0.47% 0.54% 0.67% TOTAL 100.00% 20.31% 5.82% 18.50% 55.37% RESIDENTIAL 37.72% 11.80% 5.49% 8.78% 11.65% COMM & IND 58.16% 7.15% 0.46% 9.06% 41.49% PVT ST LIGHTS 0.13% 0.02% 0.00% 0.04% 0.07% PUB ST LIGHTS 0.39% 0.13% 0.05% 0.07% 0.14% MUNI BLDGS 1.26% 0.28% 0.27% 0.24% 0.47% SALES/RESALE 0.53% 0.53% 0.00% 0.00% 0.00% SCHOOL 1.81% 0.65% 0.39% 0.25% 0.52% TOTAL 100.00% 20.56% 6.66% 18.44% 54.34% RESIDENTIAL 38.27% 11.85% 5.56% 8.97% 11.89% COMM & IND 57.82% 6.95% 0.47% 9.06% 41.34% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.03% 0.07% PUB ST LIGHTS 0.37% 0.13% 0.05% 0.07% 0.12 MUNI BLDGS 1.24% 0.28% 0.25% 0.25% 0.46 SALES /RESALE 0.52% 0.52% 0.00% 0.00% 0.00% SCHOOL 1.66% 0.60% 0.39% 0.20% 0.47% TOTAL 100.00% 20.35% 6.72% 18.58% 54.35% (6) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT FORMULA INCOME 10/31/2014 TOTAL OPERATING REVENUES (P.3) F.119193 LESS: POLE RENTAL INTEREST INCOME ON CUSTOMER DEPOSITS OPERATING EXPENSES (P.3) CUSTOMER DEPOSIT INTEREST EXPENSE FORMULA INCOME (LOSS) (7) 31,183,470.48 0.00 1,041.34 (27,490,649.43) (1,039.46) 3,692,822.93 SALE OF KWH (P.5) KWH PURCHASED AVE SASE COST PER KWH AVE BASE SALE PER KWH AVE COST PER KWH AVE SALE PER KWH FUEL CHARGE REVENUE (P.3) LOAD FACTOR PEAK LOAD TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT GENERAL STATISTICS 10/31/2014 MONTH OF OCT 2013 53,703,519 55,270,986 0.040002 0.065035 0.085299 0.112671 2,147,543.67 81.14% 95,568 MONTH OF % CHANGE YEAR THRU OCT 2014 2013 2014 OCT 2013 OCT 2014 54,354,426 -1.14% -2.64% 255,873,497 249,124,507 54,494,499 -1.54% -3.45% 260,075,231 251,090,338 0.046073 1.45% 7.69% 0.038535 0.041500 0.030218 0.68% - 52.32% 0.065066 0.031021 0.088104 -7.57% 7.17% 0.078502 0.084134 0.074840 -1.57% - 25.27% 0.110331 0.082449 2,425,374.16 -5.71% 10.62% 11,582,191.59 12,811,927.61 75.27% 99,181 (8) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF CASH AND INVESTMENTS 10/31/2014 UNRESTRICTED CASH CASH - OPERATING FUND CASH - PETTY CASH TOTAL UNRESTRICTED CASH RESTRICTED CASH CASH - DEPRECIATION FUND CASH - CONSTRUCTION FUND CASH - TOWN PAYMENT CASH - DEFERRED FUEL RESERVE CASH - RATE STABILIZATION FUND CASH - UNCOLLECTIBLE ACCTS RESERVE CASH - SICK LEAVE BENEFITS CASH - HAZARD WASTE RESERVE CASH - CUSTOMER DEPOSITS CASH - ENERGY CONSERVATION TOTAL RESTRICTED CASH INVESTMENTS SICK LEAVE BUYBACK TOTAL CASH BALANCE SCHEDULE A PREVIOUS YEAR CURRENT YEAR 8,894,314.37 10,861,293.24 3,000.00 3,000.00 8,897,314.37 10,864,293.24 3,995,166.03 5,422,755.74 376,517.37 26,387.64 1,233,740.36 1,249,621.00 3,624,048.62 6,007,504.40 6,696,777.33 6,739,112.58 200,000.00 200,000.00 3,133,559.37 1,688,570.26 150,000.00 150,000.00 759,104.12 808,845.77 440,753.39 556,678.70 20,609,666.59 22,849,476.09 0.00 1,292,906.26 _ 29,506,980.96 35,006,675.59 (9) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF ACCOUNTS RECEIVABLE 10/31/2014 SCHEDULE OF ACCOUNTS RECEIVABLE RESIDENTIAL AND COMMERCIAL ACCOUNTS RECEIVABLE - OTHER ACCOUNTS RECEIVABLE - LIENS ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES SALES DISCOUNT LIABILITY RESERVE FOR UNCOLLECTIBLE ACCOUNTS TOTAL ACCOUNTS RECEIVABLE BILLED UNBILLED ACCOUNTS RECEIVABLE TOTAL ACCOUNTS RECEIVABLE, NET SCHEDULE OF PREPAYME NTS PREPAID INSURANCE PREPAYMENT PURCHASED POWER PREPAYMENT PASNY PREPAYMENT WATSON PURCHASED POWER WORKING CAPITAL TOTAL PREPAYMENT ACCOUNTS RECEIVABLE AGING OCTOBER 2014: RESIDENTIAL AND COMMERCIAL LESS: SALES DISCOUNT LIABILITY GENERAL LEDGER BALANCE CURRENT 30 DAYS 60 DAYS 90 DAYS OVER 90 DAYS TOTAL (10) SCHEDULE B PREVIOUS YEAR CURRENT YEAR 3,283,947.25 2,168,666.55 186,435.14 22,506.53 24,643.21 18,481.86 892.14 892.14 (280,517.68) (209,601.78) (240,543.08) (267,461.47) 2,974,856.98 1,733,483.83 4,158,022.50 5,622,269.28 7,132,879.48 7,355,753.11 629,971.19 17,554.34 242,260.90 178,546.85 14,523.70 1,082,856.98 2,168,666.55 (209,601.78) 1,959,064.77 1,608,847.15 82.13% 238,055.85 12.15% 47,269.93 2.41% 15,653.92 0.80% 49,237.92 2.51% 1,959,064.77 100.00% 640,769.04 20,753.13 259,957.39 286,469.29 12,700.11 1,220,648.96 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE 10/31/2014 SCHEDULE D (11) MONTH MONTH LAST YEAR CURRENT YEAR YTD % SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 2,110,778.50 1,711,405.45 12,072,421.59 9,061,890.86 - 24.94% COMM AND INDUSTRIAL SALES 3,269,240.46 2,146,689.46 15,057,428.86 10,595,914.03 - 29.63% PRIVATE STREET LIGHTING 5,245.44 9,037.52 22,424.23 38,119.71 69.99% TOTAL PRIVATE CONSUMERS 5,385,264.40 3,867,132.43 27,152,274.68 - 27.46% 19,695,924.60 MUNICIPAL SALES: STREET LIGHTING 25,891.70 29,860.45 108,300.96 119,441.80 10.29% MUNICIPAL BUILDINGS 77,953.77 55,630.96 355,991.54 252,859.43 - 28.97% TOTAL MUNICIPAL CONSUMERS 103,845.47 85,491.41 464,292.50 372,301.23 - 19.81% SALES FOR RESALE 26,616.35 18,857.75 152,434.94 114,722.45 - 24.74% SCHOOL 124,407.36 96,392.41 461,735.96 357,006.53 - 22.68% SUB -TOTAL 5,640,133.58 4,067,874.00 28,230,738.08 20,539,954.81 - 27.24% FORFEITED DISCOUNTS 86,153.82 31,589.93 309,544.92 280,610.15 -9.35% PURCHASED POWER CAPACITY 18,256.40 2,251,877.11 86,995.55 10,351,474.40 11798.86% ENERGY CONSERVATION - RESIDENTIAL 17,762.21 18,932.98 97,968.73 93,995.92 -4.06% ENERGY CONSERVATION - COMMERCIAL 35,098.66 34,077.13 154,155.00 149,599.64 -2.96% GAW REVENUE 53,711.38 0.00 255,902.40 0.00 - 100.00% NYPA CREDIT (23,964.99) (74,545.03) (173,262.24) (232,164.44) 34.00% TOTAL REVENUE 6,329,806.12 31,183,470.48 7.67% 5,827,151.06 28,962,042.44 (11) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE BY TOWN 10/31/2014 TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 1,711,405.45 569,869.23 223,243.51 409,293.01 508,999.70 INDUS /MUNI BLDG 2,202,320.42 308,664.07 30,701.69 291,192.19 1,571,762.47 PUB.ST.LIGHTS 29,860.45 10,014.23 4,024.08 5,267.05 10,555.09 PRV.ST.LIGHTS 9,037.52 1,504.29 177.54 2,948.23 4,407.46 CO -OP RESALE 18,857.75 18,857.75 0.00 0.00 0.00 SCHOOL 96,392.41 30,878.15 18,624.68 21,170.29 25,719.29 TOTAL 4,067,874.00 939,787.72 276,771.50 729,870.77 2,121,444.01 THIS YEAR TO DATE RESIDENTIAL 9,061,890.86 2,842,924.77 1,311,206.00 2,101,896.85 2,805,863.24 INDUS /MUNI BLDG 10,848,773.46 1,499,572.29 149,113.08 1,771,578.13 7,428,509.96 PUB.ST.LIGHTS 119,441.80 40,056.92 16,096.32 21,068.20 42,220.36 PRV.ST.LIGHTS 38,119.71 6,338.39 748.26 12,383.03 18,650.03 CO -OP RESALE 114,722.45 114,722.45 0.00 0.00 0.00 SCHOOL 357,006.53 129,648.48 77,171.17 50,683.39 99,503.49 TOTAL 20,539,954.81 4,633,263.30 1,554,334.81 3,957,609.61 10,394,747.09 LAST YEAR TO DATE RESIDENTIAL 12,072,421.59 3,760,328.38 1,743,641.10 2,829,199.86 3,739,252.25 INDUS /MUNI BLDG 15,413,420.40 2,029,173.48 203,698.16 2,487,634.43 10,692,914.33 PUB.ST.LIGHTS 108,300.96 35,233.88 13,917.08 19,183.61 39,966.39 PRV.ST.LIGHTS 22,424.23 3,938.89 404.84 6,938.03 11,142.47 CO -OP RESALE 152,434.94 152,434.94 0.00 0.00 0.00 SCHOOL 461,735.96 167,632.97 105,769.72 57,797.17 130,536.10 TOTAL 28,230,738.08 6,148,742.54 2,067,430.90 5,400,753.10 14,613,811.54 PERCENTAGE OF OPERATING INCOME TO TOTAL TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 42.07% 14.01% 5.49% 10.06% 12.51% INDUS /MUNI BLDG 54.14% 7.59% 0.75% 7.16% 38.64% PUB.ST.LIGHTS 0.73% 0.25% 0.10% 0.13% 0.26% PRV.ST.LIGHTS 0.22% 0.04% 0.00% 0.07% 0.11% CO -OP RESALE 0.46% 0.46% 0.00% 0.00% 0.00% SCHOOL 2.37% 0.76% 0.46% 0.52% 0.63% TOTAL 100.00% 23.10% 6.80% 17.94% 52.15% THIS YEAR TO DATE RESIDENTIAL 44.11% 13.84% 6.38% 10.23% 13.66% INDUS /MUNI BLDG 52.82% 7.30% 0.73% 8.63% 36.16% PUB.ST.LIGHTS 0.58% 0.20% 0.08% 0.10% 0.20% PRV.ST.LIGHTS 0.19% 0.03% 0.00% 0.06% 0.10% CO -OP RESALE 0.56% 0.56% 0.00% 0.00% 0.00% SCHOOL 1.74% 0.63% 0.38% 0.25% 0.48% TOTAL 100.00% 22.56% 7.57% 19.27% 50.60% LAST YEAR TO DATE RESIDENTIAL 42.76% 13.32% 6.18% 10.02% 13.24% INDUS /MUNI BLDG 54.60% 7.19% 0.72% 8.81% 37.88% PUB.ST.LIGHTS 0.38% 0.12% 0.05% 0.07% 0.14% PRV.ST_.LIGHTS 0.08% 0.01% 0.00% 0.02% 0.05% CO -OP RESALE 0.54% 0.54% 0.00% 0.00% 0.00% SCHOOL 1.64% 0.59% 0.37% 0.20% 0.48% TOTAL 100.00% 21.77% 7.32% 19.12% 51.79% (11A) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING EXPENSES 10/31/2014 SCHEDULE E MONTH OPERATION EXPENSES: LAST YEAR MONTH CURRENT YEAR LAST YEAR TO DATE CURRENT YEAR TO DATE YTD % CHANGE PURCHASED POWER BASE EXPENSE 2,210,925.58 2,510,752.09 10,021,951.34 10,420,283.05 3.97% OPERATION SUP AND ENGINEERING EXP 49,980.89 53,316.31 182,135.58 182,367.23 0.13% STATION SUP LABOR AND MISC 10,221.00 19,263.24 37,222.79 54,161.54 45.51% LINE MISC LABOR AND EXPENSE 71,301.38 81,171.77 231,943.18 222,366.16 -4.13% STATION LABOR AND EXPENSE 52,514.07 44,318.96 174,469.79 153,858.84 - 11.81% STREET LIGHTING EXPENSE 6,364.62 (1,873.59) 22,991.87 26,533.17 15.40% METER EXPENSE 26,643.74 15,320.59 69,606.83 59,177.15 - 14.98% MISC DISTRIBUTION EXPENSE 35,839.01 54,568.14 117,750.71 140,828.20 19.60% METER READING LABOR 6 EXPENSE 1,240.62 1,458.27 12,267.04 6,498.63 - 47.02% ACCT 6 COLL LABOR 6 EXPENSE 154,734.61 213,830.84 519,176.60 604,492.66 16.43% UNCOLLECTIBLE ACCOUNTS 10,500.00 10,000.00 42,000.00 40,000.00 -4.76% ENERGY AUDIT EXPENSE 41,202.29 44,812.05 148,946.59 137,343.28 -7.79% ADMIN 6 GEN SALARIES 80,326.54 73,018.26 306,318.52 277,261.13 -9.49% OFFICE SUPPLIES 6 EXPENSE 26,138.99 31,229.10 87,573.13 95,450.17 8,99% OUTSIDE SERVICES 76,027.61 42,974.07 146,662.00 121,632.52 - 17.07% PROPERTY INSURANCE 29,926.02 29,863.73 119,704.08 119,454.92 -0.21% INJURIES AND DAMAGES 3,553.51 3,720.93 13,034.11 14,352.85 10.12% EMPLOYEES PENSIONS & BENEFITS 146,448.48 226,340.56 979,241.91 990,343.67 1.13% MISC GENERAL EXPENSE 12,213.85 15,158.58 56,505.01 45,357.45 - 19.73% RENT EXPENSE 13,798.14 14,573.76 68,356.79 55,850.28 - 18.30% ENERGY CONSERVATION 49,247.00 78,681.70 130,392.00 144,177.86 10.57% TOTAL OPERATION EXPENSES 898 222.37 1,051,747.27 3 466 298.53 3,491,507.71 0.73% MAI" ENANCE EXPENSES: b. . OF TRANSMISSION PLANT MAINT OF STRUCT AND EQUIPMT MAINT OF LINES - OH MAINT OF LINES - UG MAINT OF LINE TRANSFORMERS MAINT OF ST LT S SIG SYSTEM MAINT OF GARAGE AND STOCKROOM MAINT OF METERS MAINT OF GEN PLANT TOTAL MAINTENANCE EXPENSES DEPRECIATION EXPENSE PURCHASED POWER FUEL EXPENSE VOLUNTARY PAYMENTS TO TOWNS TOTAL OPERATING EXPENSES 227.08 227.10 908.32 908.40 19,624.34 40,284.46 60,592.75 199,266.66 192,386.93 170,884.68 551,853.96 586,835.95 10,141.50 10,328.07 59,995.19 48,073.30 2,777.18 17,941.59 76,227.73 45,784.55 (85.28) 69.59 (320.39) (68.45) 53,628.51 37,763.77 163,108.91 146,210.17 1,511.32 0.00 9,113.78 0.00 17,032.24 15,427.93 49,276.08 87,739.20 297,243.82 292,927.19 970,756.33 1,114,749.78 314,969.55 1,994,534.42 116,666.67 321,788.79 2,290,434.18 (1Z) 118,000.00 1,259,878.20 10,394,368.11 466,666.68 0.01% 228.86% 6.34% - 19.87% 0.00% - 78.64% - 10.36% - 100.00% 78.06% 14.83% 1,287,155.16 2.17% 10,704,953.73 2.99% 472,000.00 1.14% 2- /,490,649.43 3.43% OPERATION EXPENSES: PURCHASED POWER BASE EXPENSE TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 10/31/2014 SCHEDULE G ACTUAL BUDGET YEAR TO DATE YEAR TO DATE VARIANCE 10,420,283.05 10,013,695.00 406,588.05 CHANGE 4.06% OPERATION SUP AND ENGINEERING EXP 182,367.23 191,707.00 (9,339.77) -4.87% STATION SUP LABOR AND MISC 54,161.54 35,016.00 19,145.54 54.68% LINE MISC LABOR AND EXPENSE 222,366.16 215,930.00 6,436.16 2.98% STATION LABOR AND EXPENSE 153,858.84 129,509.00 24,349.84 18.80% STREET LIGHTING EXPENSE 26,533.17 27,574.00 (1,040.83) -3.77% METER EXPENSE 59,177.15 73,898.00 (14,720.85) - 19.92% MISC DISTRIBUTION EXPENSE 140,828.20 128,886.00 11,942.20 9.27% METER READING LABOR & EXPENSE 6,498.63 10,358.00 (3,859.37) - 37.26% ACCT & COLL LABOR & EXPENSE 604,492.66 565,361.00 39,131.66 6.92% UNCOLLECTIBLE ACCOUNTS 40,000.00 40,000.00 0.00 0.00% ENERGY AUDIT EXPENSE 137,343.28 160,364.00 (23,020.72) - 14.36% ADMIN & GEN SALARIES 277,261.13 273,112.00 4,149.13 1.52% OFFICE SUPPLIES & EXPENSE 95,450.17 100,400.00 (4,949.83) -4.93% OUTSIDE SERVICES 121,632.52 140,540.00 (18,907.48) - 13.45% PROPERTY INSURANCE 119,454.92 151,136.00 (31,681.08) - 20.96% INJURIES AND DAMAGES 14,352.85 16,752.00 (2,399.15) - 14.32% EMPLOYEES PENSIONS & BENEFITS 990,343.67 1,014,832.00 (24,488.33) -2.41% MISC GENERAL EXPENSE 45,357.45 123,536.00 (78,178.55) - 63.28% RENT EXPENSE 55,850.28 70,668.00 (14,817.72) - 20.97% ENERGY CONSERVATION 144,177.86 258,139.00 (113,961.14) - 44.15% TOTAL OPERATION EXPENSES 3,491,507.71 3,727,718.00 (236,210.29) -6.34% MAINTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT MAINT OF STRUCT AND EQUIPMENT MAINT OF LINES - OH MAINT OF LINES - UG MAINT OF LINE TRANSFORMERS MAINT OF ST LT & SIG SYSTEM MAINT OF GARAGE AND STOCKROOM MAINT OF METERS MAINT OF GEN PLANT TOTAL MAINTENANCE EXPENSES DEPRECIATION EXPENSE PURCHASED POWER FUEL EXPENSE VOLUNTARY PAYMENTS TO TOWNS 908.40 1,000.00 (91.60) 199,266.66 159,697.00 39,569.66 586,835.95 553,286.00 33,549.95 48,073.30 43,509.00 4,564.30 45,784.55 78,000.00 (32,215.45) (68.45) 3,227.00 (3,295.45) 146,210.17 177,149.00 (30,938.83) 0.00 20,514.00 (20,514.00) 87,739.20 56,426.00 31,313.20 1,114,749.78 1,092,808.00 21,941.78 1,287,155.16 1,297,332.00 10,704,953.73 11,395,182.00 472,000.00 472,000.00 -9.16% 24.78% 6.06% 10.49% - 41.30% - 102.12% - 17.46% - 100.00% 55.49% 2.01% (10,176.84) -0.78% (690,228.27) -6.06% 0.00 0.00% TOTAL OPERATING EXPENSES 27,490,649.43 27 998 735.00 (508,085.57) * ( ) = ACTUAL UNDER BUDGET (12A) -1.81% ..rr TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 10/31/2014 RESPONSIBLE REMAINING SENIOR 2015 ACTUAL BUDGET REMAINING OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET % PURCHASED POWER BASE EXPENSE JP 28,889,014.00 10,420,283,05 18,468,730.95 63.93% OPERATION SUP AND ENGINEERING EXP KS 583,668.00 182,367.23 401,300.77 68.75% STATION SUP LABOR AND MISC KS 108,848.00 54,161.54 54,686.46 50.24% LINE MISC LABOR AND EXPENSE KS 657,259.00 222,366.16 434,892.84 66.17% STATION LABOR AND EXPENSE KS 398,849.00 153,858.84 244,990.16 61.42% STREET LIGHTING EXPENSE KS 82,907.00 26,533.17 56,373.83 68.00% METER EXPENSE KS 247,938.00 59,177.15 188,760.85 76.13% MISC DISTRIBUTION EXPENSE KS 402,885.00 140,828.20 262,056.80 65.05% METER READING LABOR & EXPENSE KS 30,922.00 6,498.63 24,423.37 78.98% ACCT & COLL LABOR & EXPENSE RF 1,705,333.00 604,492.66 1,100,840.34 64.55% UNCOLLECTIBLE ACCOUNTS RF 120,000.00 40,000.00 80,000.00 66.67% ENERGY AUDIT EXPENSE JP 488,284.00 137,343.28 350,940.72 71.87% ADMIN & GEN SALARIES CO 842,170.00 277,261.13 564,908.87 67,08% OFFICE SUPPLIES & EXPENSE CO 301,000.00 95,450.17 205,549.83 68.29% OUTSIDE SERVICES CO 351,650.00 121,632.52 230,017.48 65.41% PROPERTY INSURANCE KS 453,200.00 119,454.92 333,745.08 73.64% INJURIES AND DAMAGES KS 49,059.00 14,352.85 34,706.15 70.74% EMPLOYEES PENSIONS & BENEFITS KS 2,746,619.00 990,343.67 1,756,275.33 63.94% MISC GENERAL EXPENSE CO 240,727.00 45,357.45 195,369.55 81.16% RENT EXPENSE KS 212,000.00 55,850.28 156,149.72 73.66% ENERGY CONSERVATION JP 778,812.00 144,177.86 634,634.14 81.49% TOTAL OPERATION EXPENSES 10,802,130.00 3,491,507,71 67.68% 7,310,622.29 CENANCE EXPENSES: MAINT OF TRANSMISSION PLANT KS 3,000.00 908.40 2,091.60 69.72% MAINT OF STRUCT AND EQUIPMT KS 484,026.00 199,266.66 284,759.34 58.83% MAINT OF LINES - OH KS 1,675,794.00 586,835.95 1,088,958.05 64.98% MAINT OF LINES - UG KS 130,694.00 48,073.30 82,620.70 63.22% MAINT OF LINE TRANSFORMERS KS 156,000.00 45,784.55 110,215.45 70.65% MAINT OF ST LT & SIG SYSTEM KS 9,745.00 (68.45) 9,813.45 100.70% MAINT OF GARAGE AND STOCKROOM KS 567,531.00 146,210.17 421,320.83 74.24% MAINT OF METERS KS 43,290.00 0.00 43,290.00 100.00% MAINT OF GEN PLANT RF 170,180.00 87,739.20 82,440.80 48.44% TOTAL MAINTENANCE EXPENSES 3,240,260.00 1,114,749.78 2,125,510.22 65.60% DEPRECIATION EXPENSE RF 3,892,000.00 1,287,155.16 2,604,844.84 66.93% PURCHASED POWER FUEL EXPENSE JP 36,249,653.00 10,704,953.73 25,544,699.27 70.47% VOLUNTARY PAYMENTS TO TOWNS RF 1,416,000.00 472,000.00 944,000.00 66.67% TOTAL OPERATING EXPENSES 27,490,649.43 67.46% 84,489,057.00 56,998,407.57 (12B) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT PROFESSIONAL SERVICES 11/30/2014 PROFESSIONAL SERVICES BY PROJECT ITEM 1 RMLD AND PENSION TRUST AUDIT FEES 2 LEGAL -FERC /ISO /POWER /OTHER 3 NERC COMPLIANCE AND AUDIT 4 LEGAL 5 LEGAL - GENERAL 6 LEGAL SERVICES 7 SURVEY RIGHT OF WAY/ ENVIRONMENTAL 8 INSURANCE CONSULTANT /OTHER TOTAL PROFESSIONAL SERVICES BY VENDOR MELANSON HEATH & COMPANY PLM ELECTRIC POWER COMPANY RUBIN AND RUDMAN UTILTIY SERVICES INC. CHOATE HALL & STEWART WILLIAM F. CROWLEY- ATTORNEY HUDSON RIVER ENERGY GROUP STONE CONSULTING TRI COUNTY APPRAISAL OF SOUTH FLORIDA DUNCAN & ALLEN TOTAL DEPARTMENT ACTUAL BUDGET VARIANCE ACCOUNTING 33,582.24 35,000.00 (1,417.76) INTEGRATED RESOURCES 51,218.38 57,625.00 (6,406.62) E & O 6,420.00 4,375.00 2,045.00 ENGINEERING 0.00 5,625.00 (5,625.00) GM 82,884.15 22,085.00 60,799.15 HR 16,845.71 26,665.00 (9,819.29) BLDG. MAINT. 0.00 4,300.00 (4,300.00) GEN. BENEFIT 0.00 11,250.00 (11,250.00) 190,950.48 166,925.00 24,025.48 (15) ACTUAL 29,920.00 2,230.00 125,155.29 6,420.00 8,834.96 2,477.24 2,925.62 1,000.00 525.00 11,462.37 190,950.48 RMLD DEFERRED FUEL CASH RESERVE ANALYSIS 10/31/14 (14) MONTHLY DEFERRED 459,211.13 1,028,605.81 326,597.55 60,394.95 TOTAL DEFERRED 4,132,694.96 4,591,906.09 5,620,511.90 5,947,109.45 6,007,504.40 GROSS DATE CHARGES REVENUES NYPA CREDIT Jun -14 Jul -14 3,287,589.94 3,782,699.41 (35,898.34) Aug -14 2,768,364.01 3,844,854.74 (47,884.92) Sep -14 2,358,565.60 2,758,999.30 (73,836.15) Oct -14 2,290,434.18 2,425,374.16 (74,545.03) (14) MONTHLY DEFERRED 459,211.13 1,028,605.81 326,597.55 60,394.95 TOTAL DEFERRED 4,132,694.96 4,591,906.09 5,620,511.90 5,947,109.45 6,007,504.40 RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING OCTOBER 31, 2014 (15) DIVISION ACTUAL BUDGET VARIANCE CHANGE BUSINESS DIVISION 3,396,975 3,350,629 46,346 INTEGRATED RESOURCES AND PLANNING 300,386 464,603 (164,217) - 35.35% ENGINEERING AND OPERATIONS 1,663,240 1,627,497 35,742 2.20% FACILITY 1,512,979 1,625,985 (113,006) -6.95% GENERAL MANAGER 270,492 299,762 (29,270) -9.76% SUB -TOTAL 7,144,072 7,368,477 (224,405) -3.05% PURCHASED POWER BASE 10,420,283 10,013,695 406,588 4.06% PURCHASED POWER FUEL 10,704,954 11,395,182 (690,228) -6.06% TOTAL 28,269,309 28,777,354 (508,045) -1.77% (15) RMLD\ Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942-2409 Web: www.nnld.com December 8, 2014 Town of Reading Municipal Light Board Subject: Power Factor Test Set On November 5, 2014 a bid invitation was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle requesting proposals for Power Factor Test for the Reading Municipal Light Department. An invitation to bid was emailed to the following: Power Sales Group WESCO Shamrock Power JF Gray & Associates MetroWest Power Tech -UPSC Hasgo Power Sales Robinson Sales EL Flowers & Associates HD Industrial Services Genergy MVA Power, Inc. Siemens Bids were received from OMICROM electronics Corp USA and Doble Engineering Company. The bids were publicly opened and read aloud at 11:00 a.m. November 20, 2014 in the Town of Reading Municipal Light Department's Board Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2015 -14 for Power Factor Test Set be awarded to: OMICROM electronics Corp USA for a total cost of $82,025.00 Item (desc.) Power Factor Test Set C ty Total Net Cost 1 $82,025.00 as the lowest qualified bidder on the recommendation of the General Manager. ATTACHMENT 4 File: Bid/FY-15/ Power Factor Test 2015 -14 Reading Municipal Light Department RMLD %,,,g RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 The FY15 Capital Budget allocation for the purchase of this unit under the Substation Test Equipment project was estimated at $60,000. Coleen O'Brien Nick D'Alleva File: Bid /FY15/ Power Factor Test 201 -14 Power Factor Test Set Bid 2015 -14 Bidder OMICRON electronics Corp USA Doble Engineering Power Factor Test Set - Qty 1 non - responsive Delivery Date 3 -5 weeks 1 -2 weeks Total Net Cost $82,025.00 $75,740.00 Meet Specification requirement yes no Firm Price yes yes All forms filled out yes yes Certified Check or Bid Bond yes yes Exceptions to stated bid requirements no yes Authorized signature yes yes Exceptions: "See Appendix A" Technical Services Note: All exceptions are not acceptable. Please see attachement. P: \BIDS \FY15 bids \Power Factor Test \2015 -14 Power Factor Test Analysis Page 1 0011rorp November 19, 2014 Ms, Paula O'Leary Materials Manager Reading Municipal Light Department 230 Ash Street Reading MA 01867 -0250 Reading Municipal Light Department IFB Number 2015 -14 Appendix A — Bid Exceptions Dear Ms. O'Leary; Doble Engineering Company hereby lists the following exceptions to Reading Municipal Light Department IFB Number 2015 -14. Technical Exceptions Doble's response does not meet the following items in the IFB; • A.2 (Entire section) • AA — "Data storage on USB memory stick built into the test instrument is required..." • A.5 — "...a three way safety switch off /on/off (fully depressed in case of shock) and a front panel on /off safety switch for dual operator control of the outputs..." • A.5 — ".—and a keyed lock out switch." • A.5.a (Entire section) • A.8 — "The heaviest component shall not exceed 64 lbs." • A.8.b — ...including automated control of the raise /lower function of the OLTC, bushing,., and ground grid testing." • B.b, (Entire section) • 13.2.a — "0 — 800A AC" • B.2.b — "0 — 400 DC, 2500 VA" • B.2.c —'40 — 6A DC, 360VA" • D (Entire section) • E (Entire section) • F. La — "15 — 400 Hz" • F.l .b — "15 — 400 1 -1z" Doble Engineering Company Worldwide Headquarters tel + 1 617 926 4900 www.doble.com 5 Walnut Street, Watertown, MA 02472 USA fax + 1 617 926 0528 Page 2 • G (Entire section) • H. l .a.i — "...and the variable frequency sweep method in the range of 15Hz to 400Hz." • H.l.b.i — "...and the variable frequency sweep method in the range of 15Hz to 400Hz." • H.l.h (Entire section) • H.2 (Entire section) • H.3 (Entire section) • HA (Entire section) • H.5 — "...stand alone or..." 0 H.6 (Entire section) a H.7 (Entire section) Terms do Conditions Exceptions Doble requests the following changes in the Terms and Conditions of the IFB: Page 19 Under "Warranty," add, "Seller's maximum, aggregate liability for any claims or causes of action arising under any purchase order issued pursuant to or in connection with this Agreement shall in no event exceed the face value of such purchase order from which the claim or cause of action arose." Page 20 Strike the sentence beginning, "In such event, RMLD may assume the work..." and the sentence immediately thereafter and beginning with, "In such cases..." Page 21 Please provide a copy of your tax exempt status. Page 22 Under "Risk of Loss," strike everything after "delivered" and replace with, ". All deliveries are FOB Watertown, MA. Under "Extension of Contract," strike "Pricing and" Miscellaneous Exception Doble has not provided a completed "Certificate of Vote" document, as we have not taken a formal vote to authorize and empower employees to sign Bid Forms, Agreements, of Bonds on behalf of the Corporation, and we do not employ a Secretary. Doble Engineering Company Worldwide Headquarters tel + 1 617 926 4900 wwv.doble.com 5 Walnut Street, Watertown, MA 02472 USA fax + 1 617 926 0528 RMLD >ea&ng Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942-2409 Web: www.rrnld.com Technical Exceptions to IFB Number 2015 -14 Section A.2 Entire section RMLD response: The specification requires DSP technology. — Major Exception Section A.4 "Data storage on USB memory stick built into the test instrument is required" RMLD response: The specification requires a USB memory stick built into the test instrument. — Minor Exception Section A.5 "a three way safety switch off /on /off (fully depressed in case of shock) and a front panel on /off safety switch for dual operator control of the outputs" RMLD response: The specification calls for a three way safety switch. — Minor Exception Section A.5 "and a keyed lock out switch" RMLD response: The specification requires a keyed lock out switch. — Minor Exception Section A.5.a Entire Section RMLD response: The specification requires that the test unit have a locking mechanism so the unit can't be turned on inadvertently. — Minor Exception Section A.8 "The heaviest component shall not exceed 64 lbs." RMLD response: The specification requires the test set not exceed 64 lbs. — Minor Exception Section A.8.b "including automated control of the raise /lower function of the OLTC, bushing... and ground grid testing" RMLD response: The specification requires automated control of the raise /lower function of the OLTC, bushing, surge arrestors, transmission (power) line and ground grid testing to reduce testing time. — Major Exception Section B.b Entire section RMLD response: The specification requires the test set must have the ability to test at variable frequency of between 15 to 400 hertz which is critical to RMLD's future testing needs. - Major Exception Section B.2.a "0 -800A AC", B.2.b "0 -400A DC, 2500 VA ", B.2.c "0 -6A DC, 360VA" RMLD response: The specification requires these current output ranges which is critical to RMLD's future testing needs. — Major Exception tiQY s:. RMLD Municipal Light Department y> RELIABLE POWER FOR GENERATIONS - Y 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Section D Entire section RMLD response: The specification requires one binary input for wet and dry contacts with voltages up to 300V. Major Exception Section E Entire Section RMLD response: The specification requires resistance measurements which is critical to RMLD's future testing needs. — Major Exception Section F.1a "15 -400 Hz ", F.1.b "15 -400 Hz" RMLD response: The specification requires voltage outputs at variable frequency from 15 -400 Hz which is critical to RMLD's future testing needs. — Major Exception Section G Entire Section RMLD response: The specification requires Power Lines & Ground Impedance measurements which is critical to RMLD's future testing needs. — Major Exception Section H.1.a.i "and the variable frequency sweep method in the range of 15Hz to 400Hz ", H.l.b.i "and the variable frequency sweep method in the range of 15Hz to 400Hz" RMLD response: The specification requires the test set have the capability to test at variable frequency from 15 -400 Hz which is critical to RMLD's future testing needs. — Major Exception Section H.1.h Entire section RMLD response: The specification requires DC Winding Resistance measurements which is critical to RMLD's future testing needs. — Major Exception Section H.2 Entire Section RMLD response: The specification requires the test set have the capability to test at variable frequency from 15 -400 Hz which is critical to RMLD's future testing needs. — Major Exception Section H.3 Entire section RMLD response: The specification requires the test set have the ability to provide dynamic LTC diagnostics (OLTC Test) which is critical to RMLD's future testing needs. — Major Exception Section H.4 Entire Section RMLD response: The specification requires the test set have the ability to record Frequency Response of Stray Losses (FRSL) which is critical to RMLD's future testing needs. — Major Exception RMLDReading Municipal Light Department I� RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Section H.5 "stand alone or" RMLD response: The specification requires the test set have the ability to access test templates and test results without a PC. — Minor Exception Section H.6 Entire Section RMLD response: The specification requires the test set have the capability to test the following via one connection sequence: TTR, DC Winding Resistance, and dynamic OLTC tests. These test are critical to RMLD's future testing needs. — Major Exception Section H.7 Entire Section RMLD response: The specification requires the test set have the ability to perform multiple PT and CT tests which are critical to RMLD's future testing needs. — Major Exception Reading Municipal Light Department RMLD / RELIABLE POWER FOR GENERATIONS / 230 Ash Street P.O. Box 150 Reading, MA 01867 -0250 Tel: (781) 944 -1340 Fax: (781) 942 -2409 Web: www.rmld.com December 10, 2014 Town of Reading Municipal Light Board Subject: IFB 2015 -15 — Tree Trimming and Power Line Clearance Services On, Wednesday, November 5, 2014, a bid invitation was placed as a legal notice in the Daily Times Chronicle, Middlesex East Section, and on Monday, November 3, 2014, a bid invitation was published in the Commonwealth of Massachusetts' Goods and Services Bulletin requesting bids for Tree Trimming and Power Line Clearance Services for the Reading Municipal Light Department. An invitation to bid was mailed to the following 12 companies: Asplundh Tree Expert Co. Lewis Tree Service Northern Tree Service Cicoria Tree Service Lucas Tree Experts Tree Tech, Inc. Davey Tree Expert Co. Mayer Tree Service, Inc. Valley Tree Service Favreau Forestry LLC Nelson Tree Service, Inc. Viking Tree Service The following six companies attended the mandatory pre -bid conference: ARS Corp. Lewis Tree Asplundh Tree Expert Co. Mayer Tree Service, Inc. Davey Tree Expert Co. Northern Tree Service Bids were received from the following three companies: All Reliable Services (ARS), Asplundh Tree Expert Co., and Mayer Tree Service, Inc. The bids were publicly opened and read aloud at 11:00 A. M. on December 1, 2014, in the Town of Reading Municipal Light Department's Winfred Spurr Room, 230 Ash Street, Reading, MA. The bids were reviewed, analyzed, and evaluated by the General Manager and staff, and although Asplundh had the lowest price per span, they were determined to be non- responsive for major deviations /exceptions (as deemed by the staff) to the bid specifications. Please see attached sheet for list of deviations /exceptions. Mayer Tree Service took no exceptions. ARS submitted the highest price per span. RMLD COD Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Move that bid 2015 -15 for Tree Trimming and Line Clearance Services be awarded to Mayer Tree Service, Inc. as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three year contract based on an 8 foot per span cut: 2015 -2016: $288,000 2016 -2017: $290,000 2017 -2018: $290,000 Total: $868,000 Note: All work completed other than span work, i.e. miscellaneous tree work or storm work will be paid on an hourly basis. The FYI Operating Budget amount for this item is $578,000, which does not include Line Foreman's labor ($14,069) or Police Details ($48,000). Steve DeFerrari, General Line Foreman HamA Jaffan, Director of Engineering and Operations Coleen 'en, General Manager RMLD Coll Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MA 01867 -0250 ATTACHMENT Mayer Tree Service took no exceptions to the bid. Asplundh took the following exceptions or did not comply with requirement: IFB 2015 -15 Section 1.3 Bid Submission Requirements: Section 1.4. Mandatory Contractor Requirements: Exception or non- Minor Major Requirement compliance Deviation Deviation Requirement "Waived" "Non Responsive" C Submit two copies of Bid X X Documentation which certifies Exception: C specific qualifications of X X individual employees involved with the actual daily work force Exception: D Acknowledgement of Addendum X X #1 Subcontract Section 1.4. Mandatory Contractor Requirements: Exception Minor Major Requirement Deviation "Waived" Deviation "Non Res onsive" ...from a fully staffed location within approximately a two hour Exception: A travel time to the RMLD service No Reason Listed X territory Have on staff or as a subcontractor Exception: B an ISA Board Certified Master Would X Arborist to prepare IVM Plan Subcontract Exception: Have on staff 3 crew foremen who Would seek to C are certified Arborists have current X foremen become certified Have on staff an individual with a Exception: Bachelor of Science Degree In Have an individual D Urban Forestry or a related field with a Bachelor of X from a major accredited university Science Degree but not in Forestry RMLD Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Minor Major Requirement q Did not Comply Deviation Deviation or Took Exception "Waived" "Non Responsive" Have on staff for daily supervision Exception: a certified graduate from a Would seek to E sanctioned tree evaluation training have current X school. supervisor certified Crew members must hold valid Exception: and documented certification of States: proof that they have completed Training meets or F training as set forth by the most exceeds the X recent version of the 1994 ANSI ANZI 300 300 Pruning Specs Z 13 3 which are Specifications to be provided. Z133 Provide a completed and signed compliance with regulation 29CFR G 1910.269 Line Clearance Tree Exception: Trimming Certificate, which No reason stated X documents working training compliance. Crew members must have EHAP States: H Certification. Copies to be Certification can X included with bid submission. be furnished. Formal documented safety program including wkly tailgate safety meetings, daily written pre J job briefing and quarterly safety States: reviews with a Certified Tree Care Will be filrnished X Safety Professional on staff. upon request. Contractor to provide RMLD with a copy with the bid submittal. O Minimum of 4,14" Chippers Exception: Owned or currently leased No reason stated X Exception: Suggests some language changes U Required Insurance to Indemnification X Page. Did not evidence umbrella/liability insurance. y y } Z (� m F W ui it H m T m 0 a r °an � N 0 3 C y a � � N a m m cn d tip � Q � m ¢ m Q' O O O 0 0 0 0 0 0 O N O y� 01 O 1(1 N Op C m N m O. m m m E 0 O N N N a a m H u61 > 00 0 m N N 00 0 N N 0 00 N N 0 °o m p b n V O h b 3 ° 0 0 0 o °o °o °0 0 0 0 0 � C N .-n • emm m e�om ¢ v a nl U U N c W g} 3 Y 3 Y ee 3 a LL, m a n y C7 m a p C7 m m n p 2 �- ? 3 a J 3 a J V 3 a U q a a y V O CL to a y 0 a a F 2 j � O N N O N N Cl n N ONi m p 7 u 8 b n v o 0 0 0 v o O c N c N n N � <'I m ° N O O O o � m 10 O N 0 U cmv u1i n � 4 O m > > U rr y G O O W m m n` 2 m Y q 2 Y a 2 Y m U 'a c c m a a$ c m n a a� m �n f y m m y y m �3 m m m h ti K aQ aQ aQ � 2 j 0 0 o 0 M 0 0 � N 0 0 g N 0 0 p V p O N O N pp °off °o ins a u`Qi°m > N h H U N t7 N n�i o �� W U) J co J V W O L 9 J v m J v uj O q. q U > m J � -0 m 0 U a H m U g � h m w n� w � ..0.� a m m 2 3 a v n a 0 m n p w U n@ mr U na aF V as aF- cm O a a m a a m 9 a Q > y a Q y a> QC ID Q m ¢ � U 4 a` a4 a a` C y O O O 0 0 0 0 0 0 O N O y� 01 O 1(1 N Op C m N m O. m m m E 0 O N N N a a m H u61 > Jeanne Foti om: Jeanne Foti .jent: Tuesday, December 09, 2014 1:24 PM To: RMLD Board Members Group Subject: Account Payable Warrant and Payroll Good morning. In an effort to save paper, the following timeframes had no Account Payable and Payroll questions. Account Payable Warrant — No Questions November 14, November 21 and December 5. November 28 there was no Account Payable Warrant. Payroll — No Questions November 17 and December 1. This e -mail will be printed for the Board Book for the RMLD Board meeting on December 18, 2014. anne Foti rieading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781 - 942 -6434 Phone 781 - 942 -2409 Fax Please consider the environment before printing this e -mail. 1 O D N A L q LO J 3 p n m 00 F in 7 0 o a0 O w in c w z n N L W C K L m O Q � J 3 p 00 O o 3 = p ? O U in p w w rn M J a 9 U A L W E a) t Q m O f 3 p M 10 O o Y n JO O w bq J � O O 0) Q m J i0 a LE m o m w 3 p O cli E f d ? - o w 0 O O ^ C w Z U u N ir W cq f 3 L M 3 - H y O O N x o° w Ow N W K 0 O ~i N «_ QL O G 0°0 L" P: Y N N Z in n w fn W N Z J f O a N In Z~ z Z z L v N 3 Z W DI cn K O p N w 0 a ? W w w O � p � F It x cn c7 m a. J aE ~ J (� W a z p Q U = Z W (7 c7 z a w Z O a (7 S W a D S 4 f U O O i m U i J F a F w w X a O o N n r tD W) N Cj O O N � w r w n o 0 n M 0 r M M N 00 O O w w M O M N M LO N N � w 64 Q Q O CO N o co O nM N O p w w M M p O o M Q 07 N N n w C, O N ^ c � rn D) M M 4AN 0 O O w — 00 Q 1-0 o o v m 00 N 6 ui p � W a U Z a m x w it O Q Y LL O w p z a tD n Q o O m r Q N O O w w 0 ,It m O CO m m m n W r If Ow Q w OQO 00 0 N w n n OOIw w N m o N Q O Ct � N O w N w Di c 0) 00 N ON Obi m o N Lo N n w 6 Q O �2 0 N L7 m rn Q W � Q } W z O S W a = U i J U O J S w U O0 W a' J Y LL LL U3 p w z , a N M (n Cl) o co O O Q O O n w w N �a O Q (O O � ' If1 O N w w N O o M n C, NQ � m n Nw O ' 7 O N M Q o M Q (co O � � O � w w N N M O M � O � O � w w T m � n a n � o ID m O N w w 00 M a co C14 w O Q w� r z 3 CL F 0 J J a a W Ir U C7 z < W = U f J U w Y J S LL' p m O W J Y LL LL_ w O w p a a O Q M M c n O r m O O m 00 64 r w M CO Ol O o N O 'o D M O n � Q � w O U� o tD O N w w ;; Q Q o D) M OD Lo 7 O w o r w Q V O N o M -n 00 O O w M N o N m � m D1 � O w M n o n M M �2 M m O O en 0. a Ul p S C7 J a CL U W z U O W z = U Z J U w O m W J J Y LL LL cl f OF a O M p O o tD M 00 h Cl) 00 N Ow M w 00 n o M o M O Q non Q e' N O M w w 00 m N N o m n n OD . M O n w Dl n N n o 1D O O C7 O w w M 00 00 M M o Q�n O � {q 6" N N 00 Q N o N L N N N w Eq M m 00 m CD M o N F n N co � N r a LU p S (7 J a a U w Z (7 O � W f = U p J U 2 _ W W m w W J Y LL LL Y F L 0 OF a =) D O w m L m 3 p a r�co D N O O O O o o z o 2 N N D W C ¢ L E rn 0 0 3 M 2 M n -jr ° N � J ¢ D U � K w L E N M _ � d C 0 O o x n J O C y � C J d f n o O L) 0 cl � U h N W N F Y n N 0 N r y W ir 0 ~ V v J - O Q L a n O v F 3 M O 'Z G N O 0 fn W w N z J F 0 Q N v z F L M O f Z o i Mo _M 0 a N N O ¢a W :) r a w 0 K D � 0 c� (n a J U' W a z o U � _ Z w (7 O � J z J z ¢ rn � � o N r M f0 W) N p n 0 n M o M n r M CV N V) O 0 M 0 M 0 N � N N O 4a b°9 V v v 0 0 O m nM N O 0 � 0 w p O a • O V 0 N N O y N r � r o W O m a) O 0' i. 0 0 O V lco- 00 N w0y�r co n � 0 0 O O 7 � O di O O a M o O a0 N M w OR O N D n °MI LO N m o W a0 r O . o w� m O> m c N co O m 64 r m rn o � � O wV)a O �2 0 N p 0) M O q b co > w Z U W a = U 0 U W O S � U ¢] w 3 a' J Y LL Q Q LL_ N 0 w o z a N M Cr) o Lo 000 O vwa o 0 n N L o M W Q7 � O � O r W � r N O o M r N C7 00 O a On N M N � � O o N N o M — LC) : 7 O 6, O 6q m °' �o �o r N C5 00 M o O1 M O O m r V) O 7 ea z 3 CL F- U J a a w U C7 Z W 2 U J UJ F3 = W co Q Y LL w O w a i- a o O O M M c � r M 0 00 W M 00 a! O c O c r � O m IA � 0 O c � � r t0 O 0 v � � o Lo CD 0 O � o � O N o N M A M W O C m 0 M N o 20 � m r 0 � O m M n o 0 n M O O � V Ct iR O M M a w 2 O J Q a U w Z 0 O W z = U z J U z O m W J J Y LL LL 0 a o O M co O V o P M O 09 0N O 6"M W m r LQ O o O W co L m N O N N 1 m co a w pp M M O LO v n N o � N o r 64 N 00 M Qp O o h V °M N �r- ro N O, N CO CO o N 0 00 O p � N r w O J Q a L) W O W f = U Z W W m W W J Y LL Q LL 0 a w w O O U K _0 0 U U U 0 O 0 0 m Q m U z W z J 3 p Q Y z J 3 w 2 O Q Y �y < a r m 0 w w a z a a co n � 0 0 O O 7 � O di O O a M o O a0 N M w OR O N D n °MI LO N m o W a0 r O . o w� m O> m c N co O m 64 r m rn o � � O wV)a O �2 0 N p 0) M O q b co > w Z U W a = U 0 U W O S � U ¢] w 3 a' J Y LL Q Q LL_ N 0 w o z a N M Cr) o Lo 000 O vwa o 0 n N L o M W Q7 � O � O r W � r N O o M r N C7 00 O a On N M N � � O o N N o M — LC) : 7 O 6, O 6q m °' �o �o r N C5 00 M o O1 M O O m r V) O 7 ea z 3 CL F- U J a a w U C7 Z W 2 U J UJ F3 = W co Q Y LL w O w a i- a o O O M M c � r M 0 00 W M 00 a! O c O c r � O m IA � 0 O c � � r t0 O 0 v � � o Lo CD 0 O � o � O N o N M A M W O C m 0 M N o 20 � m r 0 � O m M n o 0 n M O O � V Ct iR O M M a w 2 O J Q a U w Z 0 O W z = U z J U z O m W J J Y LL LL 0 a o O M co O V o P M O 09 0N O 6"M W m r LQ O o O W co L m N O N N 1 m co a w pp M M O LO v n N o � N o r 64 N 00 M Qp O o h V °M N �r- ro N O, N CO CO o N 0 00 O p � N r w O J Q a L) W O W f = U Z W W m W W J Y LL Q LL 0 a