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HomeMy WebLinkAbout2015-05-19 Board of Selectmen Handout Town of Reading Meeting Posting with Agenda r; r `649 00' Board - Committee - Commission - Council: Board of Selectmen Date: 2015-05-19 Time: 7:00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Purpose: General Business Meeting Called By: Paula Schena on behalf of Chairman Daniel Ensminger Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment c. Town Manager's/Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations/Certificates of Appreciation a. Certificate of Recognition—Eagle Scout Duncan Dietz 7:20 4) Personnel & Appointments 5) Discussion/Action Items a. RMHS Robotics Team Follow-Up (outside in front of Town Hall) 7:30 b. Citizen Advisory Board (RMLD) Member Report 7:45 c. Solar Opportunities 7:55 d. Climate Advisory Committee Report 8:00 e. Walk Reading Weekend: Walkable Reading& Trails Committee 8:25 f. Hearing(continued)—Liquor License Transfer—Grumpy Doyles 8:30 g. Hearing (continued)—New Liquor License—Anthony's Coal 8:40 Fired Pizza, 48 Walkers Brook Drive h. Lincoln Street 40B Project 9:00 i. Discuss Boards and Committees that"sunset" on June 30, 2015 9:30 6) Approval of Minutes a. May 5, 2015 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence copy a. Email from Bryn Burkhart re: Purpose of Firearms Safety Committee This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 c., Town of Reading i : r 1 Meeting Posting with Agenda 9) Correspondence(continued) copy b. Email from Bob LeLacheur to Law Office of Kenneth N. Margolin re: Criterion Good Faith estimate copy c. Correspondence from William C. Brown regarding his occupation in the Town's street list copy d. Correspondence from Robert LeLacheur to Jessica Malcolm, 40B Program Specialist re: Review Comments—Lyle Estates (proposed 40B project) at 364 Lowell Street, Reading copy e. Email from Fred Van Magness regarding an option to a Cemetery Garage copy f. Email from Fred Van Magness regarding solar power potential revenue This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily Include all matters which may be taken up at this meeting. Page 12 '�(� DRAFT - BOARD OF SELECTMEN 2015 AGENDAS 2015 5/19/2015 Staff Estimated May 19,2015 Certificate Eagle Scout Duncan Dietz Berman 7:20 RMHS Robotics Team followup LeLacheur 7:30 CAB (RMLD) member Report Mancuso 7:45 Solar Opportunities Wilson 7:55 Climate Advisory Committee Report D'Addario 8:00 Walk Reading Weekend: Walkable Reading & Trails Committee LeLacheur 8:25 Hearing (continued) Liquor License Transfer- Grumpy Doyles LeLacheur 8:30 New Liquor License - Anthony's Coal Fired Hearing (continued) Pizza, 48 Walkers Brook Drive LeLacheur 8:40 Lincoln Street 40B project LeLacheur 9:00 Discuss Boards and Committees that 'sunset' on June 30, 2015 LeLacheur 9:30 Declare modular classrooms to have ten year expected life LeLacheur 9:55 June 2,2015 Office Hour Dan Ensminger 6:30 Appoint Town Counsel Ensminger 7:20 Town Accountant Report Angstrom 7:25 Goldy, Walsh, RCTV members Report Carpenter 7:45 Second Driveway request - Salem Street LeLacheur 8:00 Birch Meadow Field Lighting LeLacheur 8:15 June 23,2015 Approve sale of 13ANs Heffernan 7:20 HEARING Approve Classification & Compensation Perkins 7:25 Appointments of Boards & Committees VASC 7:30 Review FY16 Town Manager Goals LeLacheur 8:30 July 21,2015 Office Hour Barry Berman 6:30 August 11,2015 Office Hour John Arena 6:30 September 1, 2015 Office Flour John Halsey 6:30 4011 �O�OFF RE:4 lt: li `c Office of the Town Manager 781-942-9043 '� townmanager @ci.reading.ma.us t,:i)�,-'"; �o1 16 Lowell Street 6�8`INCORQ�pP Reading, MA 01867 www.readingma.gov/town-manager To: Board of Selectmen From: Robert W. LeLacheur,Jr. CFA Date: May 12,2015 RE: May 19th Agenda First, thanks for your replies about BOS meeting dates. The result is a consolidation of two previously scheduled June dates to be one meeting. Here are your revised meeting dates for the next few months: June 2"d & 23r1; July 21; August 11; September 1St & 15th(note that the Jewish holiday Rosh Hashanah ends just prior to the start of the meeting on 9/15). In addition it is likely the Board will meet on two Saturday mornings, one in June and one in September, both TBA. Please note a list of amplified sound permits issued by the Recreation Committee after this memo in your packet. Next Tuesday night Eagle Scout Duncan Dietz will be recognized by the Board, led by Barry Berman. Reading continues a long tradition of leading the league in Eagle Scouts and-Gold Awards! Kristin Murray will be back with the RMHS Robockets.The Board will be asked to step outside to the front of Town Hall for about a 15 minute demonstration of their robotics endeavors. John Arena and I attended their competition last spring, and were most impressed with the level of enthusiasm and quality of work! Board appointee Dave Mancuso will be in to provide a report from the Citizen's Advisory Board of RMLD:That will be followed by a brief update by Jessie Wilson and RMLD's Tom 011ila on a community solar project — please see a separate memo in this packet that has more details. The Climate Advisory Committee will be in to give their annual update, and both Walkable Reading and the Trails Committee will briefly describe a Walk Reading weekend they have planned. °Next, the Board will continue two public Hearings for liquor licenses: one for Grumpy Doyle's for a transfer request, and one for a new restaurant called Anthony's Coal Fired Pizza. Please note that each applicant has supplied additional material since your last meeting that is part of this packet. After these two Hearings, a developer that we have been meeting with for several months will be in to describe their vision of Reading Village — a so-called "friendly 40B" housing development on the site of what used to be the Certainly Wood store and Doucette Storage, on Lincoln Street across from the train depot. I have invited the neighborhood (see memo) to this informal presentation, and the developer had a neighborhood meeting scheduled for before this meeting with the BOS. Lastly the Board will have a discussion with the five boards and committees that are scheduled to sunset on June 30`h. I have included all material provided by these boards or members to date. On June 2"d the Board will appoint Town Counsel; hear a quarterly report from Town Accountant Sharon Angstrom; hear the RCTV members report from Goldy, Walsh & Carpenter; hold a Hearing to approve the FY16 classification and compensation plan for Town non-union staff; receive a second driveway request for a property on Salem Street (that already has two driveways); and lastly have a public discussion about the Birch Meadow Field Lighting project. 0 76 oFRiq , (._�r �j /b; Office of the Town Manager 781-942-9043 , � ,�1 townmana er ci.readin .ma.us �P� 16 Lowell Street g @ � _____, Reading, MA 01867 www.readingma.gov/town-manager To: Board of Selectmen From: Robert W. LeLacheur,Jr. CFA Date: May 7,2015 RE: Solar Opportunities In 2012 Reading applied for a regional grant in conjunction with North Reading, Wilmington, Lynnfield and RMLD for funding from the Metropolitan Area Planning Council (MAPC) to create a Local Energy Action Plan. That plan was vetted through the CPDC, the RMLD Board of Commissioners, the RMLD Citizen Advisory Board and the Board of Selectmen and it was finalized in May 2013. The plan (http://www.readingma.gov/sites/readingma/files/u281/rmld leap plan final.pdf) has a number of recommendations including investigating a community shared solar project. While we were working on the Plan, RMLD led a first round of "group procurement" for solar projects and selected Broadway Electric in early 2013. The Town met with the vendor to start evaluating Town and School Buildings and Town land for municipal solar opportunities. Unfortunately that developer informed MAPC that they were going out of business in early 2014 and everything came to a halt. Subsequently a second round of procurement in which Community Development Director Jessie Wilson participated, resulted in the selection of Blue Wave Capital by the Selection Committee last summer. In the meanwhile, the State was working on the SREC II Program which would dictate the solar development program in Massachusetts. Without this program, it is virtually impossible to determine a project's viability and cost-benefit. Since the roll-out of SREC II and the selection of a new solar developer, we have again begun looking into municipal solar opportunities. Now with strong interest from RMLD and the Climate Advisory Committee on the idea of shared community solar, it seems to be a more viable solution to provide for an alternative energy project in Reading that would benefit residents who may otherwise not have opportunities to access solar energy. We have recently met twice with Blue Wave, MAPC, RMLD and the Climate Advisory Committee on this concept. One of the key factors in making a project like this viable is the cost. There are many financial angles to consider, and I will admit the issue is very complex. Importantly any evaluation as to sustainability of the project depends heavily on financial choices and assumptions made. At your BOS meeting you will see brief conceptual review of this issue that will include visual references as to types of solar technology. These will range from rooftop to carports. We are pleased that MAPC is assisting Reading as part of a 17-community effort. The next steps will be an evaluation of site(s) in Town that are financially feasible. 41 LeLacheur, Bob From: Bo Garrison Sent: Monday, May 18, 2015 9:40 AM To: Town Manager; Schena, Paula Cc: Ray.Porter-OCM; DLVTWilliams @aol.com; Bo Garrison; Boegel,Joan; michaelscola @comcast.net; acemac88 @hotmail.com; Laurie Ann Sylvia; Ronald D'Addario Subject: Board Presentation for May 19th Attachments: BoS RCAC May 2015 Annual.ppt Hi Bob, Since there was a bit of confusion last week, I apologize for not getting this to you and Paula sooner. The attached powerpoint is for our annual report presentation to the Selectmen which we usually have earlier in the year, but since the re-appointment discussion is early this year, it works out well. (We'll also bring a copy on a thumb drive). Part of the reason it's late, is we were preparing for the RCTV 'meet the volunteers' episode last week as well as the RMLD Board meeting that came up unexpectedly. To recap that meeting (the RMLD Board meeting), which I was able to attend along with Joan Boegel (we were the only two available at such short notice), we explained the genesis of the climate committee to the mostly-new Board, and that we began as part of the cities for climate protection program. We briefly ran through some of the many different projects we've done, beginning with the early emissions study using the Clean Air Cool Planet software for which we received early support from RMLD, and which found that 65% of the emissions from Reading are from transportation. We noted our work ranges from transportation and idling projects, to tree planting to recycling to energy and environmental projects. We were able to thank the Board and RMLD for the continuing support on particular energy-related projects we'd received from RMLD. The committee feels our role is best serving the town through the selectmen, and the RMLD board seemed to agree, noting that they wanted to let the Selectmen know that they encourage the selectmen to re-appoint the climate committee. We also encouraged the RMLB to consider a four-town sustainability or energy committee which the climate committee would be enthused to help with, in fact that's similar to what the Local Energy Action Plan suggested. As you know, the LEAP plan follow up includes the Community Shared Solar that a sub-group of climate committee members are assisting and encouraging with Reading Planning Dept. and RMLD. I'd be happy to speak more with you on these topics and get a better understanding of where Reading feels 'sustainability' type programs fit within the organizational structure. Best Regards, Gina 1 ` : READING POLICE DEPARTMENT �: 15 Union Street • Reading, Massachusetts 01867 • ,3 ,d./ -- ------------- --------- -------------------------- �t' Emergency Only 911 • All Other Calls: (781) 944-1212 • Fax: (781) 944-2893 Web: www.ci.reading.ma.us/police/ EXECUTIVE SUMMARY Transfer of Retail Alcoholic Beverages License and Change of Manager-Unagi Servicers Inc. May 13, 2015 / Chief James Cormier 7� f p 1 Reading Police Department c(t'� 15 Union Street Reading, MA 01867 Chief Cormier, As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an executive summary of the application for a Transfer of Retail Alcoholic Beverage License and Change of Manager Application for the Liquor License #101600005. The location of this license is 530 Main Street (dba "Grumpy Doyle's"). The current licensee is Phider Corp., and the proposed transferee is Unagi Servers Inc. This application will be going before the Board of Selectmen for a second review at their meeting on May 19, 2015. Officers,directors,stockholders and manager: 1) President, Treasurer and Clerk: David M. Rosenberg 2) Manger of Record: Henry J. Pariseau IV Ownership Interests: 1) David M. Rosenberg- 100% stock ownership Pursuant to the Board of Selectmen's request, Mr. Henry J. Pariseau IV has submitted a revised Manager of Record's Personal Information Sheet with the correct information on it. He has also submitted a signed affidavit in regards to a prior out of state conviction. No other court documents or reports are currently available. I have also attached the ABCC's statutory reasons for license denial to this summary for the Boards review. I find no reason why the license application should not go forward. Respectfully Subm' ted, tAbate Criminal Division Commander .(e71" ALCOHOLIC BEVERAGES CONTROL COMMISSION / . MOST FREQUENTLY ASKED QUESTIONS whatsoever shall.be granted, in the aggregate, more than five' such licenses in the commonwealth, or be granted more than one such license in a town or two in a city." c. "Special License" under Section 14 A "Special License" to pour liquor at an indoor or outdoor activity or enterprise may be issued to the responsible manager of any indoor or outdoor activity or enterprise. Such a license is issued by the LLA in the city or town in which the activity or enterprise will be conducted. This type of license may be issued only to a natural person, although this natural person may be a person acting on behalf of a corporation, partnership, or other entity. No person may be granted such licenses permitting sales on an aggregate of more than 30 days in any calendar year. No special license, with only one very limited exception (i.e. a special license for a dining hall maintained by an incorporated educational institution authorized to grant degrees) shall permit sales on more than 30 days. A special license for a municipal golf course may permit sales on an aggregate of not more than 245 days in any calendar year, in or from any municipally owned building that is operated in conjunction with an 18-hole regulation golf course. i. Special License under Section 14 for All Alcoholic Beverages Special licenses for the sale of all alcoholic beverages, wine, or malt beverages, or any of these beverages, may be issued by the local licensing authorities only to a person at least twenty-one years of age acting on behalf of a nonprofit organization. No other person may be issued a special license to sell all alcoholic beverages. ii. Special License under Section 14 for Wine and/or Malt Beverages,or Both Special licenses for the sale of wine, malt beverages, or both, may be issued by the local licensing authorities to any person. This type of special license may be issued to a person at least twenty-one years of age who is conducting an activity or enterprise for profit. No special license under Section 14 shall be granted to anv person while his or her application for an annual and or a seasonal license under Section 12 is pending before the licensing authorities. 9. Are license applicants barred from holding a liquor license if they have been convicted of a crime? Yes. An on-premises license(which includes the categories of restaurants,hotels,bars,taverns and clubs)may not be issued to a person"who has been convicted of a violation of a federal or state narcotic drug law." 4,1(5 L c= h 13 Sa S i An off-premises license(package store)may not be issued"to any applicant who has been convicted of a felony." /11 L C 1, 3 is S , S' As of January 1,2016,this maximum number of licenses increases from five to seven,and as of January 1,2020,the maximum number of licenses increases from seven to nine. COQCJ May 11,2015 Daniel Ensminger,Chairman Board of Selectmen Town of Reading Reading Town Hall 16 Lowell Street Reading MA 01867 Re: transfer of 7 Day All Alcohol Beverages License from Phider Corp. d/b/a Grumpy Doyle to Unagi Servers Inc. at 530 Main Street Reading 01867 Dear Mr. Ensminger: I am submitting this AFFIDAVIT in connection with my Personal Information Form filed with this application. With respect to the response to Question#3 on the form,I had initially checked"No"since I had understood that was the correct response due to legal advice I had received from counsel to a prior employer. My prior employer had appointed me as manager on its license and in the application process,that attorney had told me that an OUI I had in 2002 in California did not apply to this question. I don't remember asking at that time why not,but assume it was either because the arrest was years prior or because it was not in Massachusetts. In any event,when I was appointed manager by my current employer,I simply filled out the forms the same way. I never intended to hide or not truthfully respond to this Question#3. When the attorney for my current employer called and told me the Reading Police had identified an incident,I immediately provided an amended Personal Information Form. With respect to the amended Personal Information Form response`yes",I was arrested in 2002 in San Diego,California for an OUI. I was proceeding through an intersection of Ingraham St and Chalcedony St in the San Diego neighborhood of Pacific Beach when another car came through the intersection at the same time. My car and the other car were the only two vehicles involved. There were no personal injuries. At the scene,I believe the police were required to investigate whether myself or the other driver had been drinking. I did not agree to blow in the breathalyzer. 563 I was arrested and pleaded no contest. I received a mandatory one year loss of license because I did not blow in breathalyzer. I completed 16 hours of community service and 3 months OUI training course. All requirements were completed and my license was reinstated at the end of the year. I certainly learned from this incident and have never had anything happen since. Over this past week I have diligently tried to obtain written documents concerning the OUI. I was represented by Attorney Kerry Steigerwalt at the Pacific Law Center for the OUI. I tried but was not able to get any information regarding the case from my attorney because his law office has been closed. I was told that in California all records for OUI violations are destroyed after 10 years. I also contacted the Superior Court of San Diego and was told there is a fmger print policy in California that does not allow for any records to be transferred to any individual without finger prints being certified and delivered to the County records department and that the return time is four to six weeks. In addition,the application to obtain a copy of the record states that the application cannot be used to obtain a record to furnish to another person or agency for immigration,visa,employment, licensing or certification purposes. SIGNED UNDER PAINS AND PENALTIES OF PERJURY. 4 / c ,' / ,A. He J. Pariseau IV Date of Birth: Social Security Number:• l0 ,q�' STATE OF CALIFORNIA DEPARTMENT OF JUSTICE y$,'.•' CIA 8705 PAGE 1 of 2 a, (Orig.07(2000:Rev.04/2011) *' ' r APPLICATION TO OBTAIN COPY OF �A' ;,.0 STATE SUMMARYCRIMINAL HISTORY RECORD Print Form California Penal Code sections 11120 through 11127 (see reverse side) afford persons an opportunity to obtain a copy of their record, if any, contained in the files of the California Department of Justice, Bureau of Criminal Information and Analysis, and refute any erroneous or inaccurate information contained therein. This application Is not to be used to obtain a copy of your record to furnish to another person or agency for immigration,visa, employment, licensing, or certification purposes (refer to Penal Code section 11125 on the reverse). Please show the reason for your request in the space provided below. A standard 10-print fingerprint card with the applicant's fingerprints imprinted thereon, containing the name, descriptive data, and mailing address of the applicant and a fee of twenty-five dollars ($25)in the form of a personal check drawn on a U.S. bank, money order, certified check, or cashier's check made payable to the California Department of Justice must accompany this application. A fee waiver may be obtained if a claim, signed under penalty of perjury, and proof of indigence is submitted, pursuant to Penal Code section 11123. The undersigned hereby applies to obtain a copy of his/her State Criminal History Record: TYPE OR PRINT NAME Last First Middle MAILING ADDRESS Number and Street City State Zip Code Date of Birth Telephone Number (DAY TIME) REASON FOR APPLICATION: Signature of Applicant Date MAIL COMPLETED FORM TO: California Department of Justice Bureau of Criminal Information and Analysis Record Review Unit P.O. Box 903417 Sacramento, CA 94203-4170 0 If you have questions regarding completion of this form, contact the Record Review Unit at(916) 227-3835. For inquiries regarding the status of your record review request, please call(916) 227-3849. --.5.---. .,,o,. STATE OF CALIFORNIA DEPARTMENT OF JUSTICE a�* °s, BCIA8705 PAGE 2of2 i. (Orig.(72000;Rev.04/2011) ',1 t APPLICATION TO OBTAIN COPY OF ." :,,,a STATE SUMMARYCRIMINAL HISTORY RECORD CALIFORNIA PENAL CODE Article 5. Examination of Records 11120. As used in this Article,"record"with respect to any person means the state summary criminal history information as defined in subdivision(a)of Section 11105, maintained under such person's name by the Department of Justice. 11121. It is the function and intent of this article to afford persons concerning whom a record is maintained in the files of the bureau an opportunity to obtain a copy of the record compiled from such files, and to refute any erroneous or inaccurate information contained therein, 11122. Any person desiring a copy of the record relating to himself shall obtain an application form furnished by the department which shall require his fingerprints in addition to such other information as the department shall specify. Applications may be obtained from police departments,sheriff departments,or the Department of Justice. The fingerprinting agency may fix a reasonable fee for affixing the applicant's fingerprints to the form, and shall retain such fee. 11123. The applicant shall submit the completed application directly to the department. The application shall be accompanied by a fee not to exceed twenty-five dollars($25)that the department determines equals the cost of processing the application and providing a copy of the record to the applicant. All fees received by the department under this section are hereby appropriated without regard to fiscal years for the support of the Department of Justice in addition to such other funds as may be appropriated therefor by the Legislature. Any request for waiver of fee shall accompany the original request for the record and shall include a claim and proof of indigency. 11124. When an application is received by the department,the department shall determine whether a record pertaining to the applicant is maintained. If such record is maintained,the department shall furnish a copy of the record to the applicant or to an individual designated by the applicant. If no such record is maintained,the department shall so notify the applicant or an individual designated by the applicant. Delivery of the copy of the record,or notice of no record, may be by mail or other appropriate means agreed to by the applicant and the department. 11125. No person or agency shall require or request another person to furnish a copy of a record or notification that a record exists or does not exist,as provided in Section 11124. A violation of this section is a misdemeanor. 11126. (a) If the applicant desires to question the accuracy or completeness of any material matter contained in the record, he or she may submit a written request to the department in a form established by it. The request shall include a statement of the alleged inaccuracy or incompleteness in the record,and its materiality,and shall specify any proof or corroboration available. Upon receipt of the request,the department shall review the record to determine if the information correctly reflects the source documents,and if it does not,the department shall make the necessary corrections and shall provide the applicant with a corrected copy of the record. If the accuracy of the source documents is questioned,the department shall forward it to the person or agency which furnished the questioned information. This person or agency shall,within 30 days of receipt of the written request for clarification, review its information and forward to the department the results of the review. (b) If the agency concurs in the allegations of inaccuracy or incompleteness of the record,and finds that the error is material,it shall correct its record and shall so inform the department,which shall correct the record accordingly. The department shall inform the applicant of its correction of the record under this subdivision within 30 days. The department and the agency shall notify all persons and agencies to which they have disseminated the incorrect record in the past 90 days of the correction of the record, and the applicant shall be informed that the notification has been given. The department and the agency shall also notify those persons or agencies to which the incorrect record has been disseminated which have been specifically requested by the applicant to receive notification of the correction of the record,and the applicant shall be informed that the notification has been given. (c) If the department or the agency denies the allegations of inaccuracy or incompleteness in the record,the matter shall be referred for administrative adjudication in accordance with Chapter 5(commencing with Section 11500)of Part 1, Division 3,Title 2 of the Government Code for determination of whether material inaccuracy or incompleteness exists in the record. The department shall be the respondent in the hearing. If a material inaccuracy or incompleteness is found in any record,the department and the agency in charge of that record shall be directed to correct it accordingly. The department and the agency shall notify all persons and agencies to which they have disseminated the incorrect record in the past 90 days of the correction of the record,and the applicant shall be informed that notification has been given. The department and the agency shall also notify those persons or agencies to which the incorrect record has been disseminated which have been specifically requested by the applicant to receive notification of the correction of the record,and the applicant shall be informed that the notification has been given. Judicial review of the decision shall be governed by Section 11523 of the Government Code. The applicant shall be Informed of the decision within 30 days of its issuance in accordance with Section 11518 of the Government Code. 11127. The department shall adopt all regulations necessary to carry out the provisions of this article. - 5 J � LEGAL NOTICE• �o4 OF ra,goi • ..• <6j s•9'INCO1e TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on May 19, 2015 at 8:40 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on an applica- tion for an all alcohol restau- rant liquor license for Anthony's-Coal Fired Pizza of Reading LLC d/b/a Anthony's Coal Fired Pizza at 48 Walkers Brook Drive, Reading. 16 Lowell Street, Reading, MA, M-W-Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and is attached to the hearing notice on the website at www.read- ingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writing or by email prior to 6:00 p.m. on May 19, 2015 to townmanager @ci.reading.ma. us By order of Robert W. LeLacheur Mititti,Manageft 5.6.15 _.C6' I Ob READING POLICE DEPARTMENT .) 15 Union Street • Reading, Massachusetts 01867 ��� ' Emergency Only: 911 • All Other Calls: (781) 944-1212 • Fax: (781) 944-2893 Web: www.ci.reading.ma.us/police/ EXECUTIVE SUMMARY New Liquor License-Anthony's Coal Fired Pizza of Reading, LLC d/b/a Anthony's Coal Fired Pizza ^/ May 13, 2015 Chief James Cormier ���J� �� Reading Police Department v 0 I 15 Union Street Reading,MA 01867 Chief Cormier, As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an executive summary of the application for a New Liquor License for Anthony's Coal Fired Pizza of Reading, LLC d/b/a Anthony's Coal Fired Pizza which will be located at 48 Walkers Brook Drive. This application will be going before the Board of Selectmen at their meeting on May 19,2015. Officers,directors, stockholders and manager: 1)This LLC has numerous LLC members, Members of Board of Managers, and Stockholders (see application). 2) Manager of Record: Cody A. Foote Ownership Interests: 1) See extensive list included with application A discrepancy was discovered on question #3 of the Manager of Record's Personal Information Sheet. An explanation for this discrepancy, along with a revised Manager of Record Personal Information sheet and supporting documentation has been added to the application package. I have also attached the ABCC's statutory reasons for license denial to this summary for the Boards review. I find no reason why the license application should not go forward. Respectfully Submitted, Lt. et.et Abate Criminal Division Commander / ALCOHOLIC BEVERAGES CONTROL COMMISSION MOST FREQUENTLY ASKED QUESTIONS whatsoever shall be granted, in the aggregate, more than five' such licenses in the commonwealth, or be granted more than one such license in a town or two in a city." c. "Special License" under Section 14 A "Special License" to pour liquor at an indoor or outdoor activity or enterprise may be issued to the responsible manager of any indoor or outdoor activity or enterprise. Such a license is issued by the LLA in the city or town in which the activity or enterprise will be conducted. This type of license may be issued only to a natural person, although this natural person may be a person acting on behalf of a corporation, partnership, or other entity.No person may be granted such licenses permitting sales on an aggregate of more than 30 days in any calendar year. No special license, with only one very limited exception (i.e. a special license for a dining hall maintained by an incorporated educational institution authorized to grant degrees)shall permit sales on more than 30 days. A special license for a municipal golf course may permit sales on an aggregate of not more than 245 days in any calendar year, in or from any municipally owned building that is operated in conjunction with an 18-hole regulation golf course. i. Special License under Section 14 for All Alcoholic Beverages Special licenses for the sale of all alcoholic beverages, wine, or malt beverages, or any of these beverages, may be issued by the local licensing authorities only to a person at least twenty-one years of age acting on behalf of a nonprofit organization. No other person may be issued a special license to sell all alcoholic beverages. ii. Special License under Section 14 for Wine and/or Malt Beverages,or Both Special licenses for the sale of wine, malt beverages, or both, may be issued by the local licensing authorities to any person. This type of special license may be issued to a person at least twenty-one years of age who is conducting an activity or enterprise for profit. No special license under Section 14 shall be granted to any person while his or her application for an annual and or a seasonal license under Section 12 is pending before the licensing authorities. 9. Are license applicants barred from holding a liquor license if they have been convicted of a crime? Yes. An on-premises license(which includes the categories of restaurants,hotels,bars, taverns and clubs)may not be issued to a person"who has been convicted of a violation of a federal or state narcotic drug law." ('' G L An off-premises license(package store)may not be issued"to any applicant who has been convicted of a felony." M5 3 ss S / S f from' As of January 1,20 1 6,this maximum number of licenses increases from five to seven,and as of January 1,2020,the maximum number of licenses increases seven to nine. Re:Anthony's Coal Fired-Liquor License Application https://mail.ci.reading.ma.us/owa/?ae=Item&t=IPM.Note&id=RgA... Re: Anthony's Coal Fired - Liquor License Application O'Connell, Caroline [coconnell @lawson-weitzen.corn] Sent: Friday,May 08,2015 11:26 AM To: Abate,Richard Attachments:affidavit Foote.jpeg (2 MB); Liqour License CFoote.pdf(1 MB) Rich - attached is a scan of the updated forms for Cody Foote along with the required affidavit. I will have the originals sent directly to the licensing board. Caroline A. O1Connell Partner I Lawson & Weitzen, LLP 88 Black Falcon Avenue I Suite 345 I Boston MA 02210 t: (617) 439-4990 I f: (617) 439-3987 e: coconnell®lawson-weitzen.comn • THE INFORMATION CONTAINED IN THIS EMAIL IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE DESIGNATED RECIPIENT. IF YOU ARE NOT THE INTENDED RECIPIENT, ANY DISCLOSURE, COPYING AND/OR DISTRIBUTION OR USE OF THE CONTENTS OF THE EMAIL MESSAGE AND/OR ATTACHMENTS IS PROHIBITED. IF YOU HAVE RECEIVED THIS EMAIL IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY TELEPHONE OR BY EMAIL. THANK YOU. On 5/6/15, 10:02 AM, "Abate, Richard" <rabate @ci.reading.ma.us> wrote: >Caroline, >Thank you for the update. I will forward this message to the Local >Licensing Authority. When you submit the description and affidavit could >you also please submit an amended personal information sheet for the >manager of record that reflects the updated answer on question 3 . If you >have any questions please let me know. >Thank you, >Rich >Richard P. Abate >Lieutenant Detective >Reading Police Department >15 Union Street >Reading, Ma 01867 >781-942-6728 1� >From: O'Connell, Caroline [coconnell@lawson-weitzen.com] I of2 5/12/2015 10:10 AM Re:Anthony's Coal Fired-Liquor License Application https://mail.ci.reading.ma.us/owa/?ae=Item&t=IPM.Note&id=RgA... >Sent: Tuesday, May 05, 2015 4:11 PM >To: Abate, Richard >Subject: Anthony's Coal Fired - Liquor License Application >Rich I spoke to the manager, Cody Foote. There was an old matter for >which I will send you a revised CORI for with the description and >affidavit as required by MA law. Apologies for the discrepancy on the >CORI, the manager has disclosed the issue to counsel but when the >documents were prepared an assistant typing in the form checked the no >box out of habit rather than the yes. I understand that we need to >ensure the documents submitted to the selectmen are correct, but please >be assured that this error was not intentional on Anthony's or the >managers part. I will get you the updated documents asap. >Caroline A. O'Connell >Partner 1 Lawson & Weitzen, LLP >88 Black Falcon Avenue 1 Suite 345 1 Boston MA 02210 >t: (617) 439-4990 1 f: (617) 439-3987 >e: coconnell®lawson-weitzen.com<mailto:coconnell®lawson-weitzen.com> >THE INFORMATION CONTAINED IN THIS EMAIL IS INTENDED ONLY FOR THE PERSONAL >AND CONFIDENTIAL USE OF THE DESIGNATED RECIPIENT. IF YOU ARE NOT THE >INTENDED RECIPIENT, ANY DISCLOSURE, COPYING AND/OR DISTRIBUTION OR USE OF >THE CONTENTS OF THE EMAIL MESSAGE AND/OR ATTACHMENTS IS PROHIBITED. IF >YOU HAVE RECEIVED THIS EMAIL IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY >TELEPHONE OR BY EMAIL. THANK YOU. 2 of 2 5/12/2015 10:10 AM The Commonwealth of Massachusetts { Alcoholic Beverages Control Commission ;Re.ii' .5 `--/ =�=i 239 Causeway Street ikt, ,:i`=- Boston, MA 02114 limi.:::: 64 ___.._ .<, I= k�ww.mo,s. ov/uhc•c s. �— x(115 11 Y 12 !.'4 IQ: 11 PERSONAL INFORMATION FORM Each individual listed in Section 10 of this application must complete this form. 1. LICENSEE INFORMATION: B.Business Name(dba) Anthony's Coal Fired Pizza A.Legal Name of Licensee Anthony's Coal Fired Pizza of Reading ..LC D.ABCC License Number C.Address 48 Walkers Brook Drive (If existing licensee) E.City/Town Reading State MA Zip Code 01867 r F. Phone Number of Premise G.EIN of License 2. PERSONAL INFORMATION: A.Individual Name Cody A.Foote B.Home Phone Number 518-488 4322 C.Address 2 Andover St D.City/Town Brockton State MA Zip Code 02302 I I E.Social Security Number F.Date of Birth G.Place of Employment Anthony's Coal Fired Pizza 3. BACKGROUND INFORMATION: Have you ever been convicted of a state,federal or military crime? Yes p No ❑ If yes,as part of the application process,the Individual must attach an affidavit as to any and all convictions. The affidavit must Include the city and state where the charees occurred as well as the disposition of the convictions, 4. FINANCIAL INTEREST: Provide a detailed description of your direct or indirect, beneficial or financial interest in this license. Manager of Record. IMPORTANT ATTACHMENTS(8):For all cash contributions,attach last(3)months of bank statements for the source(s)of this cash. *If additional space is needed,please use the last page I hereby swear under the pains and penalties of perjury that the information I have provided in this application is true and accurate: Signature _ V A _ I Date �\ 'L,c.)∎JJ"1 \S Title Manager of Record (If Corporation/LLC Representative) 5_6 6 AFFIDAVIT OF CODY FOOTE 1, Cody Foote, am providing this affidavit in connection with an application for an all alcoholic beverage Section 12 license for Anthony's Coal Fired Pizza of Reading, LLC. I hereby state as follows: On March 30, 2004, I was arrested and charged in the Guilderland Town Court, County of Albany,State of New York,with Petit Larceny in violation of New York PL 155.35. I was placed on probation for two years served, my time and completed the requirement. In addition, I was ordered to pay restitution. To the best of my knowledge the amount was $2000.00,which I paid. Signed under the pains and penalties of perjury on his7_,day of May, 2015. Co y Foo e I' MAOUS ' it NOtarY r m of o, • • c yOffice of the Town Manager 781-942-9043 r�o L„ ", �;o, 16 Lowell Street townmanager @ci.reading.ma.us s,0.1NCOR90pP Reading, MA 01867 www.readingma.gov/town-manager To: Neighbors near Prescott & Lincoln Date: May 12,2015 RE: Invitation for May 19th presentation at 9pm at Town Hall On behalf of the Board of Selectmen I would like to advise you of and invite you to a presentation about a proposed development in your neighborhood called 'Reading Village'. This informal presentation will be a part of the Selectmen's regular meeting at Town Hall (16 Lowell Street) and should begin approximately at 9pm. In case you have already attended a neighborhood meeting sponsored by the developer, the content should be quite similar. The proposed development will replace the 'Doucette Storage' and 'Certainly Wood' buildings. Under Massachusetts law, this proposed development filed as a so-called 40-B project will allow very limited involvement and oversight by the Town, and bypasses all local zoning in place. However the developer approached the town months ago and has been working collaboratively to achieve a good outcome for everyone. The presentation at the Selectman's meeting is neither required nor formal, but another good-faith effort by the developer towards this end. We welcome your comments in advance or following the meeting — please send them to me at the addresses listed below. Thanks, Robert W. Lelacheur,Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager(ci.readinq.ma.us (P) 781-942-9043; (F) 781-942-9037 Q.0 *a'ii �O.c� z ■■-*--emum .,-..,;,. EST 9L ■0.,gioi• / ., 41■_,A%. is smog row O� ® v�s � ditimitig it**.• 2 ,,,' OWN` ,„, .1112=,1 N `sT v=i lkj. 4%■ ■wi ® iiikA, *10 0 `� 1:V1,0 *4 TSER qVE SW EE *0-r O %04*t$øii ®® �1 0 44 ;4#oils P4 GO Town of Reading 3 N k Parcel Map FY16 �� '1 1: 44 a LeLacheur, Bob From: Julie Aylward <juliemaylward @gmail.com> Sent: Tuesday, May 19, 2015 11:18 AM To: Town Manager Subject: Certainly Wood and Doucette Moving and Storage Site Proposal Dear Mr. LeLacheur, My family attended the presentation of the proposed development at the 'Certainly Wood' and 'Doucette Moving and Storage' sites last night. I wanted to communicate my general disappointment with the design plan along with my specific concerns. In regards to the Doucette building, the major complaints are; the height and massive size is non-conforming to a residential area, the facade appearance is unattractive and industrial looking, the building comes right up to the sidewalk on Prescott St, and the site lacked any green space. Also, there is little buffer on the west side with the house next door. All this has taken away from the visual appeal of what is a very quiet, residential, and historical area (i.e. Parker Tavern, Washington Park, Reading Train Depot, and the many 100+ year old homes). Beyond that, both businesses were very quiet and considerate neighbors, generating negligible additional traffic and adding nothing to the burden of the Joshua Eaton Elementary School. My disappointment with the proposed design comes from the fact that only the facade appearance issue would be resolved, and it would create additional problems due to the additional 10 feet of height, and high density of units. The height and mass would actually be greater. The offset from the street would be only slightly improved and would not allow for any green space beyond maybe a thin strip of grass. The developers suggestion that all the tenants would commute via walking and taking the train is wishful thinking. If as many as 50% of the tenants commute this way, that could mean an additional 50 cars coming and going out of what is already a congested and pedestrian 'unfriendly' area during commuting times. The number of units will assuredly add additional students to the already maxed out Joshua Eaton Elementary School. (Having the units mostly one bedroom is not a guarantee there will not be school age kids in them as families with school aged children are always drawn to good school districts with high parental involvement within walking distance.) In my mind, all these additional problems are not worth just an improved facade. We have an opportunity here to put something that fits well as a gateway between an historical residential neighborhood and the downtown area while serving the community needs. The suggestion I've heard by some that anything is better than what is there now, is unambitious and poor planning. With that attitude we will end up with something we all regret. Reading has done a great job of adding affordable unit projects over the past few years, I think we can afford to be picky with this one. Respectfully, Julie M. Aylward 25 Prescott St. Reading, MA 01867 email: juliemaylward(c�gmail.com 1 as LeLacheur, Bob From: Sherri VandenAkker <svandena @mtholyoke.edu> Sent: Tuesday, May 19, 2015 1:38 PM To: Town Manager Subject: 40 B (and more) housing Hi, Bob— I imagine you've been hearing from lots of people about proposed 40B and other proposed housing developments in Reading. First, I know pretty much nothing about the 40B regulations, so I won't go into detail. But I have concerns and questions: • the Doucette proposal 5 story buildings is towering. Would it be the tallest structure in downtown? In all of town? Can the developers be convinced to lower it? • as you well know,the schools are overstuffed at this point—hence the modular classrooms. Can the town work with developers and others to plan how to expand an existing or build a new elementary school to meet the ever-increasing demand? Every developer argues that the impact of his or her development will be "negligible"on school enrollment, but a dozen kids here and there, then here and there,then here and there . . . has obviously led to overcrowding. With so many of our residents entering retirement, and more families destined to move into those houses, it seems that trends are likely to be towards more children, not fewer, entering Reading schools. Can we begin to plan for"growing"the academic infrastructure rather than, as it feels to me, going with the"well, for now it's okay . . ."approach we hear from those who want to build in our town? • is there a way to explore if the town could develop some kind of a land trust type of entity to buy parcels, invite a partnership with groups like Habitat for Humanity and others to build something row houses or small developments that would be affordable for families to buy(thus the town would recoup the cost of purchasing the parcel)? In Charlestown for one, but many other places too, of course, as you know,there are developments like that that allow lower income families an entre into the housing market and help prevent these large developments. (As you know,they include provisions that would allow the initial owners to see at their cost + CPI or something along those lines.) Would such developments help satisfy the 40B requirements yet allow us to keep a community feel and control population growth better? No need to reply in detail;thanks for reading and considering this. We have had so many large developments that we don't have purely neighborhood schools anymore, as you know(with the"Superintendent's Option"for placement, given the crowding at the elementary level), and there are so many stresses on other town services too (as you again know better than I do). I wonder if we as a community could benefit from some kind of"land trust"type of controlled purchasing, developing, and reselling to control the pace and feel of development in our town. Thanks! —Sherri VandenAkker • 1 g'h LeLacheur, Bob From: Christine Lusk <christine.lusk @gmail.com> Sent: Tuesday, May 19, 2015 4:04 PM To: Town Manager; Reading - Selectmen Subject: Proposed Development at Doucette and Certainly Wood Locations I attended last nights meeting with the developer and architect for the proposed development located where Doucette Storage and Certainly Wood are currently located. I am most appreciative of the developer for meeting with the neighborhood and taking an interest in our concerns. I do however have some major concerns with another 40B development in Reading. I am not at all opposed to affordable housing and would like to see all towns do more to support housing for all income levels. My concern with 40B is the lack of oversight the town will have in regards to the size and design of the building. Can you please give me a clear understanding of where Reading standing in terms of current affordable housing units, as well as those in the pipeline. With the development of the Addison Wesley site, the old Atlantic site, Johnson Woods and the MF Charles Building I would think that we should be approaching the minimum required to be exempt from further 40B developments. My concerns with the plans as I saw last night are the lack of set back, lack of green space, lack of parking, and of course the size of the building. While the current structures are large and not residential these lots are currently zoned single family residential. I have no expectation that the land will be sold and only two or three single family homes will replace the current structures, however I would like to see something that fits into the neighborhood. This would include a building set back from the sidewalk at least six feet with trees and bushes planted. To have a massive building two feet back from the sidewalk does not fit in with the neighborhood and does not allow opportunity for plantings. This section of Prescott Street and Lincoln Street are in need of shade trees and I do not see that happening with the current plans. Doucette is currently way too tall for the neighborhood. To add another 10 feet on top of the current structure makes for a building that will not at all conform the to the neighborhood. The tallest buildings currently, with the exception of the lots being considered are three stories tall. Doucette is already out of place for its height and square appearance in a family neighborhood. I understand the pitched roof idea,but when walking down Prescott Street, you are still going to feel like you are walking next to a monstrosity of a building. When I look out my front door I am going to see a massive square building with a bit of a sloped roof at the top. I would request that the architect revisit the design to make the building appear to be more of a suburban residential home than a city apartment complex. I am very interested in what materials will be used on the exterior. Most of the houses in this neighborhood have cedar shingles. I am also very concerned about the impact on traffic and parking. The current plans are for one spot per unit. As I am sure you are aware parking IS an issue in the neighborhood. It is not feasible in this day and age to expect that adults living in the suburbs will not each have their own car. Yes, the commuter rail is great for getting into and out of Boston during working hours,but does not help in terms of getting to the grocery store, the doctors, or to visit friends who do not live within a few blocks. Is the town prepared to build a parking facility for all of the commuters who currently rely on parking close to the train station for the commuter rail? Further,just because people buy next to the train station their is no guarantee that they will use the train. Most of my neighbors do not use the train and we live within two blocks of the station. • 1 4-k I am also curious what happened with the plans to zone this space 40R? While I am not advocating for retail a few doors down for me, financially I believe 40R is more lucrative to the town (which we need!) and the town's oversight in the building process would be nice. Kindly, Christine Lusk 52 Washington St 2 a5 LeLacheur, Bob From: James Aylward <jamesraylward @gmail.com> Sent: Tuesday, May 19, 2015 4:47 PM To: Town Manager Subject: 40-B project for Prescott St Dear Robert, My wife and I, who live at 25 Prescott St Reading, attended the information session on the 40-B project, at Portland Pies last night. We appreciate the developer's candor and actually quite like aspects of the visual design. However, we have a very large issue with the towering bight of the project. I just can't believe we are going to put something there that will be taller than the current bight of the Ducett Storage building. If it was a floor lower it would be more palatable and also cut down the unit size from an absurd 77. Not sure if there is anything you can do but wanted to share my concern. Thanks, James Aylward 1 41) .- OFgq Office of the Town Manager 781-942-9043 �:- ���o, 16 Lowell Street townmanager @ci.reading.ma.us I \��'``"` P'P Reading, MA 01867 www.readingma.gov/town-manager To: Climate Advisory Committee Economic Development Committee Fall Street Faire Committee Human Relations Advisory Committee Trails Committee From: Robert W. LeLacheur,Jr. CFA Date: May 6,2015 RE: Boards and Committees that'sunset' on June 30, 2015 CC: Board of Selectmen On behalf of the Board of Selectmen, please allow me to invite you to attend their meeting on May 19th to discuss the sunset clause that will become effective on June 30, 2015 for your Board or Committee unless the Board takes further action. An agenda item for this discussion is scheduled for 9:30pm in what is a busy meeting. If you are interested in attending I would suggest a 9:15 pm arrival time. The Board also welcomes your thoughts in writing in advance, as some of you have already done. Below, please find the Minutes from a meeting on April 10, 2012 when the Selectmen last discussed this issue, and why it is in front of the current Board: Hearing - Boards, Committees and Commissions and Sunset Clauses - The Secretary read the hearing notice. The Town Manager reviewed the proposed changes. There are five Boards, Committees and Commissions and some had sunset clauses and some didn't. The Human Relations Advisory Committee did not have a sunset clause so that will be 2015. The Advisory Committee on the Cities for Climate Protection Program is changing their name to Reading Climate Advisory Committee and changing the sunset to 2015. The Trails Committee is changing from 2013 to 2015. The Economic Development Committee and Fall Street Faire will be 2015. Richard Schubert asked when members are reappointed if it will remain staggered or all expire in 2015. The Town Manager indicated it will continue to be staggered. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen close the hearing on sunset clauses for Boards, Committees and Commissions was approved by a vote of 5-0-0. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen approve amendments to the policies establishing the Human Relations Advisory Committee, the Reading Climate Advisory Committee, the Economic Development Committee, the Reading Trails Committee and the Fall Street Faire Committee with sunset clauses expiring June 30, 2015 and changing the name of the Advisory Committee on the Cities for Climate Protection Program to Reading Climate Advisory Committee as presented was approved by a vote of 5-0-0. s► t a'� Board of Selectmen Minutes—April 10, 2012 —page 4 plant and Bob Keating noted it would have to be the right tree in the right location. The lower flowering trees are less intrusive. Richard Schubert noted that the trees on that street are all the same age and this is an opportunity to work with the homeowner to get new trees. A motion by Tafoya seconded by Bonazoli to close the hearing for removal of a shade tree at 10 Parkview Road was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Arena to approve the removal of a shade tree at 10 Parkview Road, subject to the condition that two trees be planted with the species and location to be determined by the Tree Warden was approved by a vote of 5-0-0. Hearing — Boards, Committees and Commissions and Sunset Clauses — The Secretary read the hearing notice. The Town Manager reviewed the proposed changes. There are five Boards, Committees and Commissions and some had sunset clauses and some didn't. The Human Relations Advisory Committee did not have a sunset clause so that will be 2015. The Advisory Committee on the Cities for Climate Protection Program is changing their name to Reading Climate Advisory Committee and changing the sunset to 2015. The Trails Committee is changing from 2013 to 2015. The Economic Development Committee and Fall Street Faire will be 2015. Richard Schubert asked when members are reappointed if it will remain staggered or all expire in 2015. The Town Manager indicated it will continue to be staggered. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen close the hearing on sunset clauses for Boards, Committees and Commissions was approved by a vote of 5-0-0. A motion by Tafoya seconded by Bonazoli that the Board of Selectmen approve amendments to the policies establishing the Human Relations Advisory Committee, the Reading Climate Advisory Committee,. the Economic Development Committee, the Reading Trails Committee and the Fall Street Faire Committee with sunset clauses expiring June 30, 2015 and changing the name of the Advisory Committee on the Cities for Climate Protection Program to Reading Climate Advisory Committee as presented was approved by a vote of 5-0-0. Economic Development Committee Presentation of Downtown Improvements and Events Trust Program for 2012 — Economic Development Committee members Sheila Clarke, Ben Yoder, Michele Williams,Jack Russell, Karl Weld and Meaghan Young Tafoya were present. Ben Yoder noted that this is the 5th Anniversary of the Economic Development Committee. They have implemented phase one of the wayfinding and branding strategy; established the building façade improvement program and implemented the streetscape improvement projects including the baskets, banners and bows. a 2.3.2 Reading Climate Advisory Committee The International Council for Local Environmental Initiatives (ICLEI) has established a "Cities for Climate Protection" program, which works with cities, towns, and counties to reduce the pollution that causes global warming. There is hereby established a five (5) member Reading Climate Advisory Committee to advise the Board of Selectmen on implementation of the Program. The purpose of the Committee is to: • Advise the Board of Selectmen on matters of policy related but not limited to the "Cities for Climate Protection" Program for use within the Town of Reading. In doing this work, the Committee will: • Conduct a local emissions inventory of greenhouse gas emission. ♦ Recommend an emissions reduction target. • Identify local actions that achieve the target. ♦ Develop a proposed implementation action plan identifying policies and actions. ♦ Quantify and report benefits created. • Make recommendations to the Board of Selectmen, the Town Manager, and other bodies of the Town on measures appropriate to implement such a program. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: > Residents of the community who have expertise or interest in conservation, environmental affairs, energy, or other areas of expertise which, in the opinion of the Board would be helpful in meeting the Committee's mission. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest with the Town Manager, the Board of Selectmen, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 11-22-05,Revised 4/10/12 LeLacheur, Bob From: LeLacheur, Bob Sent: Friday, May 08, 2015 11:59 AM To: Joan Boegel (joan.boegel @gmail.com) (joan.boegel @gmail.com); 'Ronald D'Addario' Cc: Forwarding Account for Dan Ensminger; Forwarding Account for John Halsey Subject: FW: Regular Session Agenda - RMLD Board Meeting May 14, 2015 Attachments: 5-14-2015 Regular Session Agenda.pdf To: Climate Advisory Committee Chair Boegel & member D'Addario Copy: Selectmen Chair Ensminger&Vice Chair Halsey Good morning Joan & Ron, I hope by now you both all received an invitation to meet with the Board of Selectmen on May 19th in order to discuss the sunset provision for the Climate Advisory Committee that is effective on June 30, 2015. Note that I am only including two CAC members on this email in order to comply with Open Meeting Laws. One of the many benefits of the new Home Rule Charter is that other elected Boards and Committees may now establish their own boards and committees, which was a right previously reserved to the Board of Selectmen. Once the Charter was signed by the Governor, I reached out to RMLD as it seems logical to me that the CAC'belongs'there. For example, I know the CAC has spent most of their time working with RMLD on various initiatives. A couple of days ago I had a brief meeting with RMLD Commissioner Chair Dave Talbot, who personally was very enthused at the prospect of having the CAC brought closer to RMLD! He scheduled an agenda item (#15) on the attached for the Commissioners to discuss at their next meeting on Thursday May 14th. I would suggest that the CAC send one or more representatives to this meeting to listen and to add your views. Should this transition be made, please know that town staff will not change in their relationship with the CAC. For example, Jessie Wilson will continue to be a point person on the ongoing community solar initiative with Blue Wave Capital. Please remember that for Open Meeting Law purposes I ask you not to forward this email to the rest of the CAC. If you wish to discuss as a group,you should do so at a posted meeting. Please let me know if you have any questions or comments prior to your May 19th meeting with the Selectmen. Thanks, Bob Robert W. LeLacheur,Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager@ci.readinq.ma.us (P) 781-942-9043; (F) 781-942-9037 www.readinqma.qov; Please fill out our brief customer service survey at: http://readingma-survey.virtualtownhall.net/survey/sid/ff5d3a5f03e8eb60/ 1 S-1 -1 Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Jeanne Foti [mailto:jfoti©RMLD.com] Sent: Friday, May 08, 2015 11:37 AM To: LeLacheur, Bob; Kathleen Rybak; Paula O'Leary; Priscilla Gottwald; Dave Hennessy; David Talbot;.John Stempeck; Phil Pacino; Tom O'Rourke Subject: Regular Session Agenda - RMLD Board Meeting May 14, 2015 Good morning. Attached is the Regular Session Agenda for the RMLD Board Meeting May 14, 2015. Thanks. Jeanne Jeanne Foti Reading Municipal Light Department Executive Assistant 230 Ash Street Reading, MA 01867 781-942-6434 Phone 781-942-2409 Fax Please consider the environment before printing this e-mail. • • 2 r 3"-; a` V READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading,MA 01867 May 14,2015 6:30 p.m. 1. Call Meeting to Order 2. Opening Remarks 3. Introductions • 4. Public Comment • RMLD Citizens' Advisory Board • Liaisons to RMLD Board • Public Comment 5. Review of RMLD's Fiscal Year 2016 Capital Budget(Attachment 1) ACTION ITEM 6. Report of the Chairman of the Board—Chairman Talbot ACTION ITEM a. Broadband Study Committee Suggested Motion: Move that the RMLD Board of Commissioners suggests that a four-town Broadband Study Committee be formed, with input from RMLD Citizens' Advisory Board and the four Boards of Selectmen,to investigate potential municipal and school savings,economic development opportunities as well as other market needs that could be served by a RMLD Internet or telecom offering. Note: About ten other municipal entities in Massachusetts already provide such services. 7. Reorganization of RMLD Board of Commissioners(Attachment 2) ACTION ITEM 8. Presentation ACTION ITEM a. Organizational and Reliability Study Presentation i. Steve Rupp,Vice President,Engineering Solutions,Leidos will present the Organizational Study results ii. Ken McNeil,Operations Manager, Booth& Associates will present the Reliability Study results 9. Report of the Committee—Vice Chair Pacino(Attachment 3) ACTION ITEM a. Policy Committee i. RMLD's Surplus Material Policy 2,Revision 5 ii. RMLD's Procurement Policy 9,Revision 4 iii. Fiber Optic Update Note: Presentation on RMLD's fiber will presented at RMLD Board meeting on May 28. 10. General Manager's Report—Ms.O'Brien—General Manager ACTION ITEM a. Report on RMLD's Surplus Property b. 2015 Northeast Public Power Association(NEPPA)Annual Conference August 23 to August 26,2015 Mount Washington Resort, Bretton Woods,New Hampshire Note: Per the General Manager's Agreement overnight travel is approved by the Board. 11. Power Supply Report—March 2015—Ms.Parenteau(Attachment 4) 12. Engineering and Operations Report—March 2015—Mr.Jaffari(Attachment 5) 13. Financial Report—March 2015—Mr. Fournier(Attachment 6) 14. MGL Chapter 30B Bid(Attachment 7) ACTION ITEM a. IFB 2015-24 for One(1)Digger Derrick with Trade-In Suggested Motion: Move that bid 2015-24 for one Digger Derrick be awarded to: James A. Kiley Co. for $253,550.00 as the lowest, qualified and responsive bidder on the recommendation of the General Manager. 15. General Discussion AC•I'ION ITEM a. Future of Climate Committee B• • 41 • • '' '. • • •. • . :UT NOT DISCUSSED E-Mail responses to Account Payable/Payroll Questions Rate Comparisons,April and May 2015 RMLD Board Meetings Thursday,May 28,2015 Thursday,June 25,2015 Thursday,July 30,2015 Policy Committee Meeting Tuesday,June 2,2015 CAB Meeting Wednesday,May 20,2015 16. Executive Session ACTION ITEM Suggested Motion: Move that the Board go into Executive Session based on Chapter 164 Section 47D Exemption from public records and open meeting requirements in certain instances and return to the Regular Session for the sole purpose of adjournment. 17. Adjournment ACTION ITEM Suggested Motion: Move to adjourn the Regular Session. 2.3.3 Policy Establishing an Economic Development Committee There is hereby established a five (5) member Economic Development (Committee) to advise the Community Planning and Development Commission (CPDC) and the Board of Selectmen on matters related to current and future economic development in the community. The purposes of the Committee are to advise the Board of Selectmen, the CPDC, and the Town Manager on matters of policy related but not limited to: • Develop a work program including the frequency of reporting to the Board of Selectmen and the CPDC; • Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s); • To the extent feasible, encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to economic development in the community; • Maintain an ongoing dialogue with business owners and owners of major properties on a pro-active basis to understand how the Town can work with them to achieve their plans; • In order to achieve the above, review options to funding economic development activities in cooperation with other civic organizations. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: • Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Merchants or businesses from the downtown area of Reading; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, • construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3-7-06,Revised 4/10/12 LeLacheur, Bob From: Russell, John Sent: Saturday, April 25, 2015 10:48 PM To: LeLacheur, Bob Cc: Selectmen @ci.reading.ma.us; Rio, George; Maria Higgins; Weld, Karl; Popaja Sandra; Tafoya, Meghan Young Subject: Economic Development Committee Hi Bob: I'm not able to make your scheduled meeting with the EDC but it is rumored that you are considering making major changes to the EDC. This letter is just some of my individual thoughts as what should be done. I think the EDC should be re-structured (but not eliminated)to provide more expertise in specific areas of economic development. I would suggest a total of 5 members: 1. A Commercial Real Estate Broker, 2. A Developer, 3. A Selectman (Kevin Sexton would be good with his residential real estate experience) 4. An interested and dedicated citizen 5. The Director of the R/NR Chamber of Commerce ideally, or an active local merchant. Notes:The selectmen should be very selective to insure the best people are appointed. Associate members should be encouraged. The EDC at this point does not suffer from lack of interest but from lack of time and/or talent to effectively market available properties and initiate development of new ones, and from lack of budget to aggressively move forward in these areas. If at all possible, I recommend an experienced Director of Development(ala Adam Baacke in Lowell)be added to staff whose sole responsibility is commercial marketing and development of Reading's PDAs. This could be part time but should be his/hers sole responsibility so the position does not get sucked into other duties and so his/hers effectiveness can be easily evaluated. The committee, with or without a Director of Development, should have an adequate budget to accomplish their goals Establishing the budget should be the new EDC's first job. There are many good programs and practices which the EDC initiated and which have done much to revitalize downtown and should be continued and maintained. These include: • • The hanging flower baskets throughout downtown in summer and fall • The Building Facade and Signage Improvement Program • The Christmas greenery& lights on the light poles • Maintenance of the Alleyway with Mural • The Best Retail Practices program • Advising CPDC on signage, zoning and other economic development issues. The above programs are currently primarily funded from the Downtown Improvement and Events Trust(DIET) into which the EDC morphed the funds from the Downtown Steering Committee. The DIET is supported by the profits from the Fall Street Faire. The EDC "controls" the expenditures from the DIET and such "control" should continue. Bob, these are my personal thoughts and may not be those of the EDC. I hope they prove useful. Jack Russell c_.! /d l 1 2.3.6 Reading Fall Street Faire Committee There is hereby created as a standing committee of the Town pursuant to Section 2.3 of the Board of Selectmen policies, the Reading Fall Street Faire Committee, herein called "the Committee." The expectation is that, by creating a standing committee, the leadership and workload in carrying out the Fall Street Faire may be spread among a number of individuals, and that the leadership of this event will rotate among members of the Committee. The purpose of the Committee is to: • Plan, organize, and carry out an annual celebration known as the Reading Fall Street Faire, on a date annually to be recommended by the Committee and approved by the Board of Selectmen • Expend funds allocated by the EDC from the Downtown Improvement and Events Trust (DIET) and from other sources as available, to operate a high quality Faire; and return funds remaining at the completion of the Faire to the DIET. Accounting of all funds for the event will go through the Town's accounting system. A report will be submitted to the EDC monthly, or more frequently if needed, detailing the expenditures from the DIET for the Fall Street Faire. • Immediately following the event, solicit feedback from participants and attendees and utilize that feedback in planning the next year's event. • Not later than December 31 of each year, report to the Board of Selectmen on the activities, evaluation, and finances of the event for that year. The Committee will be made up of five (5) members. If possible, at least one member will be a Selectman or designee and one member will represent the interests of the Reading business community. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall meet as needed, with meetings of the Committee and Subcommittee(s) held in accordance with the Open Meeting Law. The Committee shall administratively fall within the Department of Community Services. Staff support for the direct work of the Committee, and for the Reading Fall Street Faire, shall be assigned by the Town Manager as needs and available resources dictate. This Committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 2-15-201,Revised 4/10/12 L`ID Town of Reading : 77 �1 Meeting Minutes RECEIVED N OWN CLERK �`�'•/N(ORO�4' ;DING. MASS. Board - • s, NO ee - Commission - Council: Fall Stree - ' - ommittee 1014 OCT 30 P Date: 2014-01-25 Time: 0630 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Sheila Mulroy, Brian Snell, Leslie Leahy, Denise Eaton, Denise Bedard, Alison Ullman Members - Not Present: Bob Beckman, Patti Beckman Others Present: John Feudo Minutes Respectfully Submitted By: John Feudo Topics of Discussion: J. Feudo welcomed everyone back. The committee discussed the budget and what the faire made. J. Feudo stated he would find out and present at the next meeting. The committee talked about where the proceeds of the faire end up. The committee discussed some items for the 2014 Faire. Items such as: • Charging extra for booths with electricity • Doing the map as folks register • 1St come, 1st serve basis on locations The committee also discussed the possibility of disbanding as a formal BOS appointed committee to become a simple volunteer group. It was noted that operating under the formal committee status made things difficult in terms of communication for the committee, particularly as the Faire drew closer. S. Mulroy made a motion to recommend that the Board of Selectmen disband the current FSF committee and reestablish the street faire committee as a volunteer group under the direction of the Town. D. Eaton seconded the motion. Motion carried by a vote of 5-0-0. �J. Feudo and S. Goldy would be talking more with the EDC and Town Management. J. Feudo said the Rec Database could serve as a place for the funding for the faire to be accounted. However, he was unsure if that would impact the overall revolving fund allowance. The committee also discussed the possibility of using Main Street as part of the faire. J. Feudo mentioned he would try to find out what process would be needed to seek permission and what costs are associate with it in terms of police detail etc. 5/` Page I 1 10009 0) Town of Reading - Meeting Minutes Justin Martel will no longer be able to do the road race. The hopes are that Lori Haverty from the Reading Athletic Club will continue that tradition as it has become a larger part of the day with over 200 participants. Next meeting is tentatively scheduled for April 15th or April 22"d In the meantime, J. Feudo will work with S. Goldy to get the website updated and prepared for a May registration opening. Meeting adjourned at 7:45 PM. Minutes respectfully submitted by, • 06. Johns _ do Recr:. o Admin'strator • • Page I2 )� Z013 05,03 ✓ 2.3.1 Human Relations Advisory Committee There is hereby established by the Board of Selectmen a Human Relations Advisory Committee. The Human Relations Advisory Committee shall provide advice to the Board of Selectmen on how the community can encourage an environment of tolerance, understanding and harmonious racial, ethnic, religious, cultural and gender relations within the Town and among its citizens, prevent discrimination or the perception of discrimination on the basis of color, age, gender, religion, disability, culture, national origin, ancestry or sexual orientation within the Town or among its inhabitants, and enhance its ability to mediate differences arising from the aforesaid relations. The Human Relations Advisory Committee shall: • Engage in out-reach to such groups which may have suffered from or been the object of such discrimination, or may perceive themselves to have been the object of the same; • Provide a safe place where individuals or groups may air their concerns or complaints as to the existence of such discrimination, or where concerns as to the potential existence of such discrimination within the Town or community at large or the perception thereof may be discussed; • Identify perceived problems of such discrimination or human relations conflicts within the Town, and be a resource or referral agency to assist the parties or mediate among the parties so as, to the extent possible,permit the resolution of the same at the local level; ♦ Promote and encourage understanding, tolerance and diversity and the recognition of human and civil rights in the Town and community, and sponsor educational programs and the celebrations of events for that purpose. The Human Relations Advisory Committee shall consist of seven (7) members appointed by the Board of Selectmen, unless another means of appointment is indicated. Members shall reside in the Town or have their place of business in the Town. Membership on the Human Relations Advisory Committee shall include the following: • One member shall be a member of the Board of Selectmen or its designee, ♦ One member shall be the Chief of Police or his/her designee, • One member shall be designated by the School Committee, • The remaining four members shall be appointed by the Board of Selectmen and, to the extent possible, shall be a diverse group which may include representatives from the following fields: • A business owner other than the real estate business or a business association; ♦ A representative of a real estate business or association; ♦ A representative of the Reading Clergy Association. The Committee may invite to serve as non-voting members such voluntary consultants in the field of human relations or human rights as it may choose from time to time. The Town Manager may assign a staff liaison representative to the Human Relations Advisory Committee and arrange for staff support. The Committee shall be advisory to the Board of Selectmen and shall report at least annually to the Board of Selectmen on policy issues. The Committee shall administratively fall within the Police Department. This Committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 2-13-01,Revised 7-22-0,Revised 12/14/04,Revised4/10/12 J ‘' , Wc'tfr Human Relations Advisory Committee 16 Lowell St.Reading,MA 01867 Reading Board of Selectmen Chair Dan Ensminger Town Hall Reading,MA 01867 May 12, 2015 Dear Chairman Ensminger and Selectmen: As the Human Relations Advisory Committee(HRAC) approaches its sunset deadline, we write to request a renewal of the Committee for at least two years beyond June 2015. It is clear from current events around the country that promoting diversity awareness and standing together for justice for all people is crucial to the social and emotional health of all communities, including Reading. The Board recognized this need in the late 1960s, and made clear that diversity awareness and inclusion was an important goal for the residents, schools, police, and town government. This includes racial and religious diversity, but also age, gender, ability, marriage, socio- economic, and so much more. As part of Reading's commitment to diversity and fairness, we believe the HRAC plays an important role. By naming and addressing acts of discrimination or hate; encouraging bystanders to stop injustice; and recognizing and celebrating difference; the Committee works to promote respect and a sense of belonging for all community members. Over time working with the schools and police department, we have educated the public about what to do if they witness a hate crime and run diversity art contests. We have created multi-community Martin Luther King Day Celebrations and brought together community groups all striving to stand together for justice. We have plans in place to collaborate with the library, as well as to continue with the clergy council and other organizations to promote our mission and raise our visibility as a resource. We have been recognized and funded by local foundations, and have made lasting contributions to the town and schools. We have worked with the Gay Straight Alliance and"A World of Difference" Clubs across the schools, and have engaged many community groups in our mission. As travel,technology, and immigration shrink the globe, and diversity becomes more prevalent in our lives,the role of the HRAC has become even more important. Diversity can challenge assumptions, is a catalyst for growth, and can enrich our lives. Diversity, however, can also take people outside their comfort zones, raise anxiety, and challenge the status quo. The HRAC aspires to help our town sustain oO a culture that celebrates diversity, while acknowledging and learning from mistakes. The HRAC operates both proactively and in reaction to manifestations of discrimination and hate. /y • If renewed, the HRAC will continue its mission to listen to citizen concerns, provide forums for dialogue, and organize educational and cultural celebrations of diversity. In order to expand the scope of our current work, future goals for the HRAC include: 1) increasing visibility through more effective communication and marketing; 2) building coalitions and connections with other groups that share similar missions; and 3)researching other organizational frameworks for the HRAC. Thank you for your past support of the HRAC. We believe the HRAC plays a vital role in Reading's future, and trust that you do too. Respectfully Submitted by: 1,4,e14 Sew 44%41.yam. For The Human Relations Advisory Committee Camille Anthony, Co-Chair Sandra Popaja, Co-Chair Mark Segalla, Deputy Chief of Police Linda Snow Dockser, Member& Liaison from School Committee Lori Hodin Kyung Lyul Yu Lynn Dornink • /s' 2.3.4 Policy Establishinj a Reading Trails Committee (RTC) Based on the recommendation of the Northern Area Greenway Committee, there is hereby established a five (5) member Reading Trail Committee (RTC) which will assume the responsibilities of planning, developing, and maintaining present and future trails in the Town of Reading. The goal is for the Town to create and maintain a connected, well coordinated system of trails to serve the residents of the community. The RTC will undertake the following responsibilities. • Make recommendations to the Conservation Commission, Town Forest Committee, and Recreation Committee regarding development, operation, use, and maintenance of trails crossing lands under the jurisdiction of these bodies. The RTC shall have no rule-making authority itself. • Act as a liaison between the Town of Reading and the Reading Open Land Trust, Friends of Reading Recreation, Walkable Reading, Scout groups, and other youth and community groups with respect to development, operation, use, and maintenance of trails. • Coordinate and manage an Adopt-a-Trail program, if appropriate, for the maintenance of trails or portions there-of. • Set trail construction, maintenance, use, accessibility, and signage standards. ♦ Oversee production of trail maps and guides. ♦ Provide advice and recommendations on the development of the Ipswich River Greenway and other trail initiatives arising from Town reports and studies. • Approve volunteer trail projects before the volunteers seek approval for projects from the Conservation Commission, Town Forest Committee, or other Town or other cooperating organizations. • Organize training, hikes, trail maintenance days, and trail construction projects. • Foster working relationships with DPW, Police, Fire, Schools, or other agencies to carry out the mission of the RTC. • Encourage cooperation and address problems and conflicts in trail areas. ♦ Identify grant opportunities to support trail initiatives. • Make recommendations to the Board of Selectmen, the Town Manager, and other bodies of the Town on measures necessary and appropriate to implement the trails program. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. Associate members may also be appointed. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: D Recommendation of the Conservation Commission; D Recommendation of the Town Forest Committee; ➢ Recommendation of the Recreation Committee; ➢ one or more residents of the community who do not represent the above groups, and who has expertise in, conservation, environmental affairs, trails operation and maintenance, or other areas of expertise which, in the opinion of the Board would be helpful in meeting the Committee's mission. Subcommittees may be created by a vote of the Committee. Members of Subcommittee members do not necessarily have to be members of the Committee. 57/, This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This Committee shall sunset on June 30, 2015 unless renewed by the Board of Selectmen. Adopted 3-25-08,Revised 4/10/12 g-; To Dear Reading Board of Selectmen, Thursday, April 30, 2015 The Reading Trails Committee is an active group that provides valuable services to the town's green spaces and to the residents that want to enjoy them. We have had many volunteers join us on projects to improve the trails and these volunteers have donated hundreds of hours. Here are a few of the projects that we have accomplished in the last few years: • Built a 380 foot long boardwalk in the Kurchian Woods replacing a deteriorating boardwalk that allows access to the trails from Franklin Street. • Cleared and blazed trails in Pinevale, including repairing some boardwalks and regrading a bridge. • Built a bridge in the Sledge Woods area and cleared and blazed a trail to connect it to the Kurchian Woods trails. • Sponsored or co-sponsored several walks including bird walks, winter walks, and the first annual Walk Reading Weekend. • Fortified the Cranberry Dam Trail in the Town Forest to allow safer foot traffic. • Advised, reviewed, and approved several Boy Scout projects that improved trail use. • Donated money to help Girl Scout Grace Stroman produce the "Get to Know Your Backyard" guide to the Reading trails. Since the group's inception, we have secured $38,000 in grants that have been put toward various trail projects. We have several projects that we plan to tackle over the next several months: • Fortifying trails in Bare Meadow that became very wet and difficult to navigate after the past winter. • Building a boardwalk to the Ipswich River in the Town Forest that may lead to a dock on the river in the future. • Rebuilding the bridge in the Higgins conservation area. The bridge is deteriorating and is a high volume area for kids walking to school. • Clearing and blazing a trail in the Johnson Woods/Boyd lot. According to our mission statement: The mission of the Reading Trail Committee is to plan, develop, and maintain present and future trails in the Town of Reading. The goal is for the Town to create and maintain a connected, well coordinated system of trails to serve the residents of the community. We feel that we are still fulfilling our mission and would like to remain as a committee of the town of • Reading. Sincerely, The Reading Trails Committee Saunders, Caitlin From: LeLacheur, Bob Sent: To: Saturday, May 16, 2015 4:30 PM Schena, Paula; Saunders, Caitlin Subject: FW: Cemetery Garage...another option ! BOS packet From: Frederick Van Magness [vanmagness @verizon.net] Sent: Saturday, May 16, 2015 10:04 AM To: Reading - Selectmen; LeLacheur, Bob Subject: Cemetery Garage...another option ! Hi everyone, I was in Medford this past week planting flowers for Memorial Day at a family grave in Oak Grove Cemetery. This cemetery is a city owned property, not privately owned. I noticed that the cemetery has never looked as neat. All shrubs were perfectly trimmed, grass nicely cut, leaves all raked. It is interesting that Medford outsourced all the cemetery maintenance to a landscaping company. The small cemetery staff handles burials and grave stone placement I believe. Everything else is done by the landscaper. I have been there in the fall as well and observed the landscaper and his crews handling all the leaf pickup, etc. etc. very efficiently. The point of all this is to suggest that the BOS needs to think out of the box concerning the proposed cemetery garage. Why would we think about spending $2 Million dollars on a facility for 4 full time workers and a few seasonal employees when there are other options for the maintenance of the cemetery's? For example, the outsourced contractor brings all his equipment....there is no on site storage needed. He buys and maintains all the equipment. We could avoid buying all the landscaping type equipment and associated maintenance if we outsourced this activity. The cost avoidances are significant. No equipment to buy and maintain. No seasonal employees to hire. Current full time staff could be redeployed to the DPW and fill vacant positions, with the caveat that they will dig the graves, place the headstones, etc. on an as needed basis. Would free up a backhoe for other town work when not needed to dig a grave. Same is true of the cemetery dump truck and other rolling stock. No need then for a special garage to house them, as they would only need a few things...backhoe, etc. to do their job, all of which could be housed at the existing DPW facility. As you can see from the data below, taken from the 2013 Town Annual Report, there is less than one interment every two days. Surely we do not need 4 people handling interments unless there are a few days with more than one burial. CEMETERY DIVISION To am Beard of Canetary Trrrsury The foaowingis lbrn afticcrcconls Jix wlcndar year 21)13; Interments-122 lrucrmcnts for all yeani- 14.9E4 Markcis scl-46 Fcundaliuns-24 Mo iumcn:s- -w L-14 80 • 1 r Bottom line, there are other options that are available other than spending $2 million on a facility that will be used by 4 people. I am not interested in seeing anyone loose their job, as the existing folks can be redeployed. I just think there are options out there that need to be fully explored. The potential $2 Million could be better spent on other more pressing problems. Outsourcing can have many benefits.....no employee benefit costs, no pension payment problems for the future, reduced workers comp costs when applicable, etc. etc. No issues with coverage for vacations, sick days, etc. etc. No overtime payments for cleanup activities. No productivity downtime moving from one cemetery to another. No downtime to fix lawnmowers, etc. Reduced maintenance responsibilities for DPW staff. All of this is on the contractor. If you do not like the job being done by the contractor, you can certainly press the contractor to do better and you can always go elsewhere at the end of the contract. Business as usual situations need to be challenged. A call to Medford may be the first step in understanding the costs and benefits involved. Sincerely, Fred Van Magness Sr. 243 Franklin St Reading, MA 781-944-0537 2 LC.\'( / LeLacheur, Bob From: Frederick Van Magness <vanmagness @verizon.net> Sent: Tuesday, May 19, 2015 10:25 AM To: Reading - Selectmen Cc: LeLacheur, Bob Subject: Fwd: Potential revenue source ???????? Hi Everyone, I know that this email material on Solar arrays is somewhat dated, but you might find it interesting that I had proposed the use of school and town roofs for solar that dates back to 2010 and that the schools response was that these locations were generally not capable of handling the loads...a 34 minute email response from the schools. I had suggested some out of the box thinking at the time.Then the tone changed a little (but the same roofs !I), but the interest was certainly less than encouraging. I hope thing have changed.... You may want to read this email string from the very bottom. Fred Begin forwarded message: From: "Delai, Mary" <Mary.Delai @reading.k12.ma.us> Subject: RE: Potential revenue source 77777777 Date: October 29, 2012 at 10:31:42 AM EDT To: Frederick Van Magness<vanmagness @verizon.net> Cc: LeLacheur Bob<blelacheur @ci.reading.ma.us>, "Doherty,John" <John.Doherty @reading.k12.ma.us>, Rob Spadafora <Robert.Spadafora @reading.k12.ma.us>, Hechenbleikner Peter <phechenbleikner @ ci.reading.ma.us> Dear Mr.Van Magness, Thank you for your email and your interest in this project. Based on your email below, I felt that you it might be helpful to share with you some additional information that might address some of your concerns. My response to the email that was sent to me back in December of 2010 was based on information that had been provided to us by the engineers and architects who worked on our Performance Contracting Project. In their evaluation of the energy efficiency projects that would make the most sense for Reading, they did evaluate the feasibility and the ROI for solar power installations on our roofs. At that time, based on their review of building drawings and blueprints, they expressed their concern that most of our roofs either (a) would require significant investment to upgrade the structural capacity, or(b) did not contain sufficient unobstructed square footage to hold a solar array of the size required to make the investment economically viable. The engineering analysis had been done and the reason for my brief response to Bob and Peter was because they were both very actively involved in the Performance Contracting project, had reviewed the evaluations, and were involved in the project selection process. My email was more of a reminder to them of what the engineers had concluded at that time. With respect to your more recent email and the statement that was quoted in the Chronicle, my statement regarding RMHS, Coolidge, and the DPW garage referred to the availability of some amounts of unobstructed square footage, not to the structural load capacity. That is a question that we still do not have an answer to and we will need to rely on the structural engineers employed by the solar developer to evaluate the feasibility. We have learned from RMLD, in the meantime, that we would need approximately 300,000 square feet of unobstructed flat roof to be able to make a project in Reading attractive to a solar developer. We believe we may possibly be able to offer a solar developer around 200,000 here at the High School, around 40,000 at Coolidge, and another 20,000 at the DPW garage. This is about 40,000 below the ideal as stated by RMLD. In addition, our project economics are very different because we are part of a municipal light district rather than part of an investor owned 1 utility. We are not able to see a direct reduction in the amount we pay for electricity since, under RMLD rules, the power would be directed to RMLD and sold back to us at the rate we currently pay. RMLD could see a savings in the price they pay for electricity, but that would not necessarily translate into a savings on the rate we pay for town or school buildings. We are hopeful that circumstances with respect to incentives, depreciation, and renewable energy credits might make this project more economically viable than when NORESCO evaluated this back in 2009, but we also want to be realistic in our assumptions as to what type of revenue this might bring to Reading as both RMLD and consultants are of the belief that a range of$25,000-$30,000 in lease payments might be a more realistic figure for Reading. If the evaluation shows that this is a viable project for Reading, and those empowered to make the decision feel that this is a worthwhile initiative to pursue given the resources needed and the benefits expected, then we will proceed as directed. As you may know,our school and facilities department is very committed to sustainability as is evidenced by all the work that we have done to make our buildings more energy efficient over the past seven years. These efforts have resulted in energy savings to the town of over$2,000,000 during that time. Since beginning many of our energy conservation initiatives back in 2005-06, it has always been part of our vision to bring alternative energy generation to our community buildings not just for financial and environmental reasons, but for the educational benefits it will bring to our students as well. Nothing would make me, personally, more thrilled than to see solar arrays on as many of our buildings as possible. If you have additional questions, please feel free to contact me at any time. Regards, Mary C. Delai Assistant Superintendent, Finance &Administration Reading Public Schools 82 Oakland Road Reading, MA 01867 Tel: 781-670-2880 Fax: 781-942-9149 Twitter: @MaryCDeLai Original Message From: Frederick Van Magness [mailto:vanmagness@verizon.net] Sent: Sunday, October 28, 2012 12:09 PM To: Hechenbleikner Peter Cc: LeLacheur Bob; Delai, Mary; Doherty,John; Rob Spadafora Subject: Re: Potential revenue source ???????? Peter, I call your attention to the response I received below that you forwarded from Ms. DeLai concerning revenue streams from leasing space for solar arrays. At the time, I concluded the response from Ms. DeLai (34 minutes) was not well researched,given such a quick reply. I actually surmised back then that people were just too busy or not interested to look at the suggestion. It is now interesting to read in the Reading Chronicle of Friday, October 26, 2012 that Ms. Delai is quoted as"We have lots of flat roofs. She said that she was fairly confident about RMHS, Coolidge, and the DPW garage, Killam is less likely." We have lost 2 years of potential revenue, because of a response in 2010 from Ms. DeLai that "most of our school roofs are structurally incapable of holding the weight of the solar arrays." What changed? All the same roofs were in place in 2010, especially the high school where we had just completed a new construction project and all the engineering data concerning superimposed loads and structural capacities were well available or easily obtained. Some of us have good suggestions that deserve follow up of more than 34 minutes. I did not appreciate the short timed response back in 2010 and I am even less impressed now that I read that there is, all of a sudden, interest. While I was 2 apparently rebuffed originally, it is refreshing to see that someone is now potentially looking at the topic....very similar to the material I forwarded in 2010.... in more depth that the 34 minute response afforded me.Two years of lost time is distressing. Fred Van Magness Sr 243 Franklin St., Reading, MA On Dec 9, 2010, at 5:27 PM, Frederick Van Magness wrote: Peter, Thanks as always.... Wow,that was an extremely fast response from Mary... as a matter of fact 34 minutes total elapsed time from when it was sent to the schools by Bob vs. when Mary responded. We must have lots of data readily accessible/at our fingertips on actual design loads of all the school roofs and the estimated superimposed loads of solar arrays that might be proposed to reach such a fast conclusion, or this has already been evaluated (although Mary did not indicate this had even been looked at before). I am impressed that such technical engineering data and a response can be so soundly produced in just 34 minutes on a possible new revenue stream. Hmmmmmmm Thanks as always, Fred On Dec 9, 2010, at 4:50 PM, Hechenbleikner, Peter wrote: Fred Comment from Mary Delai from the school Department. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Original Message From: DeLai, Mary [mailto:mdelai @reading.k12.ma.us] Sent: Wednesday, December 08, 2010 5:24 PM To: LeLacheur, Bob; Huggins,Joe; Doherty,John; Hechenbleikner, Peter Subject: RE: Potential revenue source 2722227? Unfortunately, most of our school roofs are structurally incapable of holding the weight of the solar arrays. Mary C. DeLai Director of Finance &Operations Reading Public Schools 82 Oakland Road Reading, MA 01867 3 1A9 mdelai @reading.k12.ma.us Tel: 781.670.2880 Fax: 781.942.9149 P please don't print this e-mail unless you really need to When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you " have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information.Also, please indicate to the sender that you have received this email in error, and delete the copy you received. Original Message From: LeLacheur, Bob [mailto:blelacheur @ci.reading.ma.us] Sent: Wednesday, December 08, 2010 4:50 PM To: Huggins,Joseph; DeLai, Mary; Doherty,John; Hechenbleikner, Peter Subject: FW: Potential revenue source ???????? FYI Original Message From: Frederick Van Magness [mailto:vanmagness @verizon.net] Sent: Wednesday, December 08, 2010 4:21 PM Cc: Finance Subject: Potential revenue source ???????? Peter, This may be something worth exploring in Reading.... both for municipal and school facilities. Interesting concept that maybe RMLD would want to invest in vs. outside companies, with 4 towns worth of available buildings. If the town could see the way clear to bond/ invest independently at such low interest rates and the BAB program, then we could sell the power to RMLD at market rates and pocket the revenue...surely even a better option than the outside rental. Could be a significant revenue stream long term. May need some strong out of the box thinking and planning, but Fred From Boston.com today, 12/8/2010 MILTON School Committee to decide whether to lease roofs for solar panels E-mail I Print I Comments(4)Posted by Johanna Seitz December 7, 2010 4 �O 05:20 PM By Johanna Seltz,Town Correspondent Should a private company install solar panels on the roofs of Milton's schools-- in exchange for about$175,000 a year in payment? That's the question the School Committee will tackle at its Dec. 8 meeting, according to Bill Ritchie, facilities director for the school system. Ritchie will present the proposal for a so-called "power options agreement," which he has been researching for about a year. "There are companies that are willing to do all the installation and maintain it for a minimum of 10 years," Ritchie said. In return, the schools would get a payment equal to a percentage of the energy that the panels bring into the power grid, he said. "They may make a million [dollars] and we get back about$175,000," he said. Ritchie said the state Department of Energy Resources has endorsed the plan, which calls for putting about 1,000 solar panels on school roofs in town.The next step, he said, is an engineering study to see whether the school roofs can support the weight of the panels,which would be held in place with cinder blocks. Ritchie said he needs the School Committee's blessing before going any further with the project. The Plymouth school system is pursuing a similar plan, according to school officials there. In Hull, school administrators are taking a different approach to possible profitable use of their buildings. The schools are talking to a marketing company about leasing roof space at Hull High School for billboards that would be visible from planes coming in and out of Logan Airport. 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