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Home My WebLink About2015-03-25 Finance Committee Packet - Part 1e _ Town of Reading " Meeting Posting with Agenda 6,,9 iNCORpa Board - Committee - Commission - Council: Finance Committee Date: 2015 -03 -25 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Time: 7:30 PM i��GEIVED I OWN CLERK r,DING. MrNSS. 1015 MAR 23 P I= IM Location: Conference Room Meeting Called By: Caitlin Saunders on behalf of Chairman Mark Dockser Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Vote Annual Town Meeting financial Articles, including the FY16 budget 2) Vote on April Special Town Meeting financial Articles 3) Approve Minutes a. March 11`h 2015 This Agenda has been prepared In advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 0 DRAFT MOTIONS FINANCE COMMITTEE MEETING MARCH 25, 2015 Move that the Finance Committee recommend the subject matter of Article 4 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 5 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 6 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 7 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 8 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 9 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 10 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article I1 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 12 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 13 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 14 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 15 of the April 27, 2015 Annual Town Meeting Warrant. LIS Move that the Finance Committee recommend the subject matter of Article 16 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 17 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 18 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 19 of the April 27, 2015 Annual Town Meeting Warrant. Article 20 of the April 27, 2015 Annual Town Meeting Warrant — SEE BUDGET PAGE Move that the Finance Committee recommend the subject matter of Article 21 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 4 of the April 27, 2015 Special Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 5 of the April 27, 2015 Special Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 6 of the April 27, 2015 Special Town Meeting Warrant. Move that the Finance Committee recommend the subject matter of Article 7 of the April 27, 2015 Special Town Meeting Warrant. Move that the Finance Committee approve the minutes of March 11, 2015 as amended. Move that the Finance Committee adjourn the meeting at p.m. n In out ;,,,c e, fb /b1J1 ^ j b &J� FY16 Spending Scorecard Line Category FY14 Budget FY15 Budget FY16 Budget FY16 Budget % FINCOM % Bdgt revised revised Town Finance chng votes Manager Committee B99 Benefits $ 13,515,050 $14,116,590 $15,050,744 $15,050,744 6.6 %r 17.4 % 15.4% C99 Capital $ 2,355,500 $2,3M 08,0 $2,201,000 $2,201,000 4.6% 2.5% 2.3% D99 Debt service $ 3,970,500__i_ $3,377,730 $4,475,000 0 $4,525,000 34.0% 5.2%_ 4.6% E99 Education - Vocational - $ 371,250 $467,000 $490,350 $490,350 5.0% 0.6% 0.5% F99 Finance Committee Reserves $ 150,000 $150,000 $150,000 $150,000 0.0% 0.2% f 0.2% Total Shared Costs $ 20,362,300 $ 20,419,320 $ 22,367,094 $ 22,417,094 9.8 %', 25.9% 22.9 % G91 Administrative Services wages $ 1,095,940 $1,144,925' $1,216,700 $1,216,700 6.3% 1.4% 1.2 % G92 Administrative Services expenses $ 1,072,150 $1,210,900 $1,239,200 $1,239,200 2.3 %' 1.4% 1.3% H91 Public Services wages $ 927,511 $1,042,2751 $1,194,100 $1,194,100 14.6 %1 1.4% 1.2% H92 Public Services expenses $ 494,700 $446,850 $368,200 $368,200 - 17.6 %' 0.4% 0.4% 191 Finance wages $ 581,670 $5841325: $603,565 3.39/6 0.7% 0.6% 192 Finance expenses $ 139,300 $135,000 $142,200 $142,200 5.3 %I 0.2% 0.1% J91 Public Safety wages $ 8_,477,625 $8,872,206 $9,165,775 $9,165,775 3.3%! 9.4% J92 Public Safety expenses $_ 381,254 $393,835' $376,750 $376,750-4.3 %° 0.4% 0.4% K91 Public Works wages $ 2,312,216 $2,363,350' $2,403,800 $2,403,800 1.7%' 2.5% K92 Public Works expenses $ 837,750 $896,550 $883,050 $883,050 -1.5% 1.0% 0.9% K93 Public Works Snow & Ice $ 600,000 $6251000 $625,000 $625,000 0.0% 0.7% 0.6% K94 Public Works Street Lights $ 200,000 $200,000 $210,000 $210,000 5.0 %i 0.2 % 0.2% K95 Public Works Rubbish $ 1,490,000 $1,490,000 $1,538,000 3.2%:, 1.8% 1.6% L91 Libra wages $ 1,046,338 $1,095,555 $1,159,069 $1,126,300 0 1.3% 1.2% L92 Library expenses $ 284,000 $292,730 $308,870 $300,142 1 2.5% 0.4% 0.3% Library reductions ($41,479) $ 0.0% 0.0% Total Municipal Gov't $ 19,940,454 $ 20,793,501 $ 21,392,800 $ 21,392,800 2.9W 24.7% 21.9% U99 School Department $ 38,701,365 $40,317,973 $41,350,043 $41,350,043 2.6% 47.8% 42.3% V99 Town Facilities $ 704,633 $700,167 $777,977 $777977 11.1 %' 0.9% 0.8% Total School & Facilities $ 39,405,998 ! $ 412018,140 $ 42,128,020 $ 42,128,020 2.7%L____ 48.7% 43.1% VOTED GENERAL FUND $ 79,708,752 '', $ 82,230,961 $ 85,887,914 $ 8.5,937,914 4.5% 99.3% State Assessments $ 639,237 $ 608,794 $ 628,285 $ 628,285 3.2 %;' 0.7% TOTAL $ 80,347,989 $ 82,839,755 $ 86,516,199 $ 86,566,199 4.5 %1 100.0% W99 Water Enterprise Fund $ 5,881,529 $5,208,144 $5,211,075 $5,211,075 0.1%' 5.3% X99 Sewer Enterprise Fund $ 5,861,407 $6,452,079, $5,570,710 $5,570,710 -13.7%1! 49.9 % 5.7% Y99 Storm Water Enterprise Fund $ 392,846 $369,650 $385,800 $385,800 4.4 %1 3.5% 0.4% TOTAL ENTERPRISE FUNDS $12,135,782 $12,029,873 $11,167,585 $11,167,585 -7.2 %' GRAND TOTAL VOTED $ 91,844,534 $ 94,260,834 $ 97,055,499 $ 97,105,499 3.0% 99.4% O� OF R faO' yc Office of the Town Manager b 16 Lowell Street oJ6�9'INcOR90 Reading, MA 01867 To: Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 21, 2015 RE: FY16 Town Manager Budget update 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager I had alerted FINCOM to the likely changes in both snow & ice and the Library long range plan requests, and each has changed. Snow & Ice is $900,000 which gets us through all expenses to -date and allows for a modest storm to come. As indicated the Library request will increase to $40,000. One unexpected change is that due to about $90,000 in state pothole funding available immediately, we will withdraw a $50,000 request for some local funding for the same purpose. There are two developments in the School department, and each will require a debt article to be added to the Special Town Meeting to be held on the first night of Annual Town Meeting. The first is repairs to the RMHS retaining wall, desired to be done this summer. Enclosed in your packet is an email from the Superintendent describing the maximum $620,000 cost at what is called a "50% Opinion ". The School Committee meets to discuss this next Thursday, so as a courtesy the Board of Selectmen are asked to sponsor this Article at the Special Town Meeting, with the Warrant to be closed on Tuesday night. Bids for the modular classrooms have come in, and some additional steps are needed in quickly rebidding the project. One possible outcome of this rebidding is that the $1.2 million is adequate; another is that it is not. In order to provide maximum flexibility for this project, which is clearly time sensitive, we will request a debt article for this project. In the attached planning materials I have used $1.5 million in debt as a conservative placeholder. Again, the Board of Selectmen will be asked to sponsor this Article as well. We had previously checked with the DOR about turning the $1.2 million of Free Cash already approved by Town Meeting into a future debt Article (of the same amount or more), just in case. The School department understands that they may not spend ANY of the approved $1.2 million for us to ask Town Meeting to make this conversion — it is unusual but perfectly legal. While we had some extra room for debt service in the FY16 budget, we do need to increase the budget now to accommodate these two School projects. Fortunately we had enough surplus revenues to fund this increase, so there is no need to change to the $1.5 million (suggested but not voted) use of Free Cash. While we will not know our exact course of action on either School project when FINCOM is asked to vote next week, I will ask that you vote as outlined to be financially flexible and conservative. I have tried to estimate the worst -case cost for each project based on current information from the School department. Clearly if things turn out better we simply won't need the increased debt service budget. John F. Doherty, Ed. D. Superintendent of Schools 82 Oakland Road Reading, MA 01867 Phone: 781- 944 -5800 Fax: 781- 942 -9149 Craig Martin Assistant Superintendent for Learning and Teaching Martha J. Sybert Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow MEMORANDUM TO: Dr. John F. Doherty Robert LeLacheur FROM: Martha Sybert DATE: March 21, 2015 RE: Additional Appropriation Request - Natural Gas Consumption As requested, we are providing an update with regard to the FYI natural gas consumption at the DPW garage. There are a number of factors contributing to the budget deficit for natural gas. The primary factor has been the severity of the winter in terms of below average temperatures and above average snow fall. The current heating system does not have controls which impacts the ability to both monitor the temperature, program for optimal energy consumption, and achieve operational efficiencies. A second factor is the loss of heat through the large bay doors. During storms these doors are opened and closed frequently. The DPW operated on a 24 hours basis for almost the entire month of February due to the consecutive snow storms. Ms. Colon, Mr. Huggins and I have discussed the current situation but have few options to curtail the consumption issues. We are looking into the potential ROI of replacing the doors. Door closers can play a role in maintaining average temperatures. More analysis will need to be done prior to any recommendations. The chart below is presented to provide detail by year of the actual dekatherm consumption. There has been some fluctuation from year to year based on the severity of the winter. There was a significant increase in consumption this past year from FY13 to FY14. Consumption The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability rn �.5J increased by 21,317 dth or 73.9 %. We were able to absorb the $34,540 incremental expense within the FYI Operating Budget due to cost savings in other budget lines. The FYI budget for natural gas was developed based on a combination of historical averages and the actual FY 13 consumption data. Through 9 months we are tracking 36.1% higher than FY 14 actual consumption and we have exceeded the total consumption for FY 13 which was the basis for the budget. DPW Natural Gas Consumption in Therms thru 9 mos Annual Consumption DPW Natural Gas Consumption in Therms FY10 FY111 FY121 FY131 FY14 20,7871 26,8441 17,6511 28,833 1 50,150 The FYI budget for natural gas was developed based on a combination of historical averages and the actual FY 13 consumption data. Through 9 months we are tracking 36.1% higher than FY 14 actual consumption and we have exceeded the total consumption for FY 13 which was the basis for the budget. DPW Natural Gas Consumption in Therms thru 9 mos FY10 FY11 FY12 FY131 FY14 FY15 1 18,2781 22,5591 14,1101 22,7611 37,690 1 51,295 If we continue at the current trend we will consume an estimated 16,959 dth's for the last three months of fiscal 2015 for an estimated total consumption of 68,254 dth's. The estimated cost of the projected annual consumption is $94,094 or $64,616 over budget. We can absorb some of overage from savings in other budget lines. At this time we estimate we can absorb approximately $15,000 due to electrical savings. We are requesting addition $49,616 to fund the natural gas line. _ 0S 66D If you have any questions or need additional information please feel free to contact me. The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability . 2015 Annual Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 3/25/2015 1 Election-- AP, 7, 2Q15 2 Reports Board of Selectmen ♦ "State of the Town" report — Board of Selectmen Chair TBA ♦ FYI 6 Budget Report & Financial Overview — Finance Committee Chair Mark Dockser ♦ Library Building Project — Library Building Committee Chair David Hutchinson ♦ Update on Firearms Instructional Motion — BOS member TBA ♦ Motion to Table — 3 Instructions Board of Selectmen ♦ Motion to Table — 4 Amend the Capital Improvement Board of Selectmen ♦ Presentation — Begin Special Program FY 2015 -FY 2025 Town Manager Bob Town Meeting LeLacheur after this Article ♦ FINCOM report — is completed the FY 2015 Budget FINCOM ♦ Presentation — Bob :5:Amend LeLacheur ♦ FINCOM report - 6 Additional funding - Smart Growth Board of Selectmen ♦ Presentation — Stabilization Fund Town Accountant Sharon Angstrom ♦ FINCOM report — 3/25/2015 1 2015 Annual Town Meeting Monday April 27, 2015 7 Fund OPEB Trust Board of Selectmen ♦ Presentation — Sharon Angstrom ♦ FINCOM report- 8 Accept Complete Streets Program Board of Selectmen ♦ Presentation — Community Development Director Jessie Wilson ♦ FINCOM report — 9 Accept Public Ways Board of Selectmen ♦ Presentation — George Zambouras ♦ Bylaw Committee report — 10 Approve Term of Rubbish Contract Board of Selectmen ♦ Presentation — Jeff (greater than three years) Zager ♦ Finance Committee report — 11 General Bylaw Changes - Animal Board of Selectmen ♦ Presentation — Control Bylaw Police Chief James Cormier ♦ Bylaw Committee report — 12 General Bylaw Changes — Associate Board of Selectmen ♦ Presentation — Members Town Counsel Ray Miyares ♦ Bylaw Committee report — 13 General Bylaw Changes — Posting of By Petition ♦ Motion to Table — the Warrant Petitioner William C. Brown ♦ Bylaw Committee report — 14 Approve Term of Cell Tower Board of Selectmen ♦ Presentation — Bob Wireless Leases (greater than three LeLacheur years) ♦ Finance Committee report - 3/25/2015 L O q 2015 Annual Town Meeting Monday April 27, 2015 15 Dispose of Surplus Tangible Property Board of Selectmen ♦ Presentation — Sharon Angstrom ♦ FINCOM report — 16 Authorize Debt — allow MWRA Board of Selectmen ♦ Presentation — Bob 2/3 vote Sewer loans LeLacheur ♦ FINCOM report — 17 Authorize Debt — Cemetery Garage Board of Cemetery ♦ Presentation — 2/3 vote Trustees Board of Cemetery Trustees member Bill Brown ♦ FINCOM report — 18 Approve Affordable Housing Trust Board of Selectmen ♦ Presentation — Fund Allocation Plan Assistant Town Manager Jean Delios ♦ FINCOM report — 19 Approve Revolving Funds Board of Selectmen ♦ Presentation — Sharon Angstrom ♦ FINCOM report — 20 Adopt FY 2016 Budget FINCOM ♦ Presentation — Bob 2/3 vote for some LeLacheur and Dr. sections — and John Doherty therefore for the ♦ FINCOM report — entirety. Begin discussion on 2nd night (April 30'h) 21 Authorize FY 2016 Chapter 90 Board of Selectmen ♦ Presentation — Bob 2/3 vote Expenditures LeLacheur ♦ FINCOM report — 22 Remove Town Meeting members Board of Selectmen ♦ Presentation — pursuant to Section 2.6 of the Precinct Chairs Reading Home Rule Charter 3/25/2015 C �o COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2015. Constable A true copy Attest: Laura Gemme, Town Clerk 1� TOWN WARRANT Q�1N OFRfq�i c �ne ,sJPIN[00.P P�� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7 and 8 Readinq Memorial High School Hawkes Field House, Oakland Road TUESDAY, the SEVENTH DAY OF APRIL, A.D., 2015 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; One member of the Board of Selectmen for three years; One member of the Board of Selectmen for one year; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; One member of the School Committee for one year; and Sixty Seven Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; Precinct 3 Eight members for three years; One member for two years; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Precinct 7 Eight members for three years; One member for two years; Precinct 8 Eight members for three years; and One member for one year. z and to vote on the following question: Question 1: CHARTER Shall this Town approve the Charter Amendment proposed by the Town Meeting, as summarized below? The proposed Charter Amendment retains the representative town meeting form of government. Proposed changes include updates to conform more closely to existing state law; to reflect current municipal practice; and to simplify, clarify and modernize language. The proposed Amendment also includes several technical corrections. Major changes include: • Finance Committee term limits would be amended to exclude any partial terms served by a Committee member that are less than two years. • The Board of Assessors would be changed from an elected board to an appointed board. The number and term of members would remain the same, but the Board of Selectmen would be responsible for appointing the Board of Assessors. • The Town Manager would be responsible for appointing the Town Appraiser, subject to confirmation by the Board of Assessors. • A new Charter Review Committee would be created and charged with reviewing the Charter every 10 years. • The power to create new boards or committees for specific purposes would be extended to all elected boards and committees. Currently, only the Board of Selectmen has this authority. • A new section would be added to authorize associate membership on appointed boards and committees. • Town Counsel appointment would be changed from annually to "at will." • Budget deadlines for the Town Manager and School Committee would be amended to reflect current practice. • Procedures would be included to clarify the removal process of members of appointed boards and committees. Because certain types of Charter changes are beyond the power of Town Meeting and the local voters, implementation of the Town Meeting's proposals requires two separate processes. Those sections that may be sent to the local voters by Town Meeting are included in this Question. Those sections that are beyond the power of Town Meeting to recommend to the voters are being sent to the State Legislature in a request for a Special Act and are not included in this Question. Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY- SEVENTH DAY of APRIL A.D., 2015 at seven -thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. �3 ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: ➢ Board of Selectman Chair "State of the Town" ➢ Finance Committee Chair "FY16 Budget Report and Financial Overview" ➢ Library Building Committee Chair "Library Project Update" ➢ Board of Selectmen "Firearms Instructional Motion Update' ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend the FY2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states (section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2015 — FY2025 CIP (current year plus ten years): General Fund FY15: $1,677,000 $1.0 mil. Recreation: Birch Meadow field lighting (moved up from larger project in FY17) as debt $ 620,000 School Fac: RMHS Retaining wall repairs as debt $ 34,000 DPW Car #5 Chevy Blazer (replace 2000 model) $ 23,000 Firefighter breathing air bottles & related safety face pieces (moved up from FY17) FY16: - $314,000 ($134,000) Town Fac: Main Fire Station roof repair project (defer to FY17) ($120,000) Town Fac: Town Hall roof repair project — retain only $80,000 for connector repairs ($ 60,000) Town Fac: West Side Fire Station roof repair project (defer to FY17) FY17: +$519,000 $134,000 Town Fac: Main Fire Station roof repair project (from FY16) +$120,000 Town Fac: Town Hall roof repair project (from FY16 - now $420k total) $115,000 DPW Truck #10 (move up from FY19) $100,000 DPW Aerial Pickup Truck #14 (replaces 1994 model) $ 60,000 Town Fac: West Side Fire Station roof repair project (from FY16) ($ 10,000) Firefighter breathing air bottles (move up to FY15) FY17+ ($800,000) Reduce Birch Meadow field project to $1.5 million Various other changes made r-nierpnse rums - rvaLCI FY15 and FY17: $0 No changes made FY16: +$150,000 $150,000 Utility Truck #5 (move up from FY22) Y18+ Various changes made Enterprise Funds - Sewer FY15: +$600,000 $520,000 Batchelder Road Sewer Station (move up from FY16) $ 80,000 SCADA programming for Sewer Station projects FY16: ($480.000) $ 40,000 Pickup truck #8 (moved up from FY17) ($520,000) Batchelder Road Sewer Station (move up to FY15) FY17: ($40,000) ($40,000) Pickup truck #8 (moved up to FY16) FYI 8+ Various changes made n tnterprise tunas — storm waxer FY15: 0 No changes FY16: ($25,000) +$100,000 General drainage improvement projects (total now $125,000) ($125,000) Eliminate purchase of new dump truck FY17: ($25,000) +$125,000 General drainage improvement projects (total now $125,000) ($150,000) defer Saugus River Design to FY18 FY18+ Various changes Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2015 — FY 2025 Capital Improvements Program by a vote of xx at their meeting on March 25, 2015. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( *) next to their name. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. After the vote on Article 4 (above) concludes, the Special Town Meeting will begin. When the Special Town Meeting concludes, Article 5 (below) will be considered. ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town Meeting of April 28, 2014 and amended under Article 8 of the Special Town Meeting of September 29, 2014, further amended under Article 4 of the Special Town Meeting of January 5, 2015 and further amended under Article 6 of the Special Town Meeting of February 23, 2015; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee �61 Backqround: General Fund - Wages and Expenses Account Line Description Decrease Increase X99 Sewer B91 - Benefit wages Disability Retirement (Three Firefighters - $600,000 $151,662 (new line) cost shifted from department to central $600,000 Net Operating Expenses location $600,000 B99 - Benefits Retirement ($49,000) $ 224,000 Health Insurance Premiums $175,000 -Expenses C99 - Capital DPW Car #5 Chevy Blazer $34,000 $ 57,000 Expenses Firefighter safety equipment $23,000 D99 - Debt Service Interest savings from refinancing $ 75,000 G92 - Administrative Legal expenses $80,000 $115,000 Services Expenses Charter (8,500 copies mailed) $20,000 Tech nolo /Police software license $15,000 J92 - Public Safety Police Academy tuition reimbursed by $ 3,500 employee directly to General Fund -Expenses K91 - Public Works Vacation /Sick Retirement buyback $ 11,628 wages K92 - Public Works Professional Development $10,000 $ 50,000 expenses Shade Trees $2,000 Fuel $62,000 K93 - Public Works Snow & Ice removal $900,000 snow & ice K94 - Public Works Rubbish disposal $ 75,000 street lights K95 - Public Works Street lights $ 25,000 Rubbish L92 - Library Library Long Range Plan $40,000 Ex enses T99 - Town Facilities Natural gas expenses $50,000 Subtotals $449,000 $1,328,790 Net Operating Expenses $ 879,790 From Sick Buyback stabilization fund $ 11,628 From Inspections Revolving Fund $ 140,000 From Free Cash $ 728,162 Enterprise Funds - Wages and Expenses Account Line Description Decrease Increase X99 Sewer Sewer station project (Batchelder Road) moved up from FY16 $520,000 SCADA for sewer station projects $80,000 $600,000 Subtotals $0 $600,000 Net Operating Expenses $600,000 From Sewer Reserves $600,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. `Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 6 To see if the Town will vote to transfer funds received from the Commonwealth of Massachusetts, pursuant to Section 9 of Chapter 40R of the Massachusetts General Laws, in payment for development within the Town's Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading has received an additional $150,000 payment from the State for the 40R Smart Growth project at Reading Woods. This Article will move the $150,000 from Free Cash and into the 40R Stabilization Fund, which will therefore have a $503,000 balance. Prior 40R funds have been allocated to school technology and roadway and sidewalk improvements, but no use of offsets are planned as part of the FY16 budget. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. 'Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 7 To see what sum the Town will appropriate to the irrevocable trust for "Other Post - Employment Benefits Liabilities" or take any action with respect thereto. Board of Selectmen Background: As part of the FY15 budget the town voted $475,000 in the general fund, $50,000 in the water fund, $20,000 in the sewer fund and $6,000 in the storm water fund for the Other Post Employment Benefit (OPEB) contributions. Although savings from health insurance premiums are available, this year they are needed to help pay for the snow and ice budget deficit so no further contributions are proposed. This Article will therefore move the total of all these OPEB contributions ($551,000) to the irrevocable trust for Other Post Employment Benefit liabilities. The OPEB valuation as of June 2013 shows the Town's OPEB liability at $67.2 million. The three Enterprise Funds and the Light Department are on an aggressive fully funding twenty year schedule, and the General Fund is on a partial funding schedule projected over thirty years. The latter will transition to a full funding schedule as soon as possible, as is required by law or after the Pension Fund is fully funded in FY28. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. "`Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 8 To see if the Town will vote to accept the provisions of Section 1 of Chapter 90/ of the Massachusetts General Laws, to allow the Town to participate in the Complete Streets Certification Program, and to apply for and receive grants pursuant to said program; or take any action with respect thereto. Board of Selectmen Background: Article 8 seeks approval from Town Meeting to allow the Town to access Complete Street Funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws, including applying for and receiving grants in association with identified complete streets projects. The Board of Selectmen adopted Reading's Complete Street Policy on July 29, 2014, making the community eligible for "Certification" under the Complete Streets Program. Once certification is received, the Town will then be eligible to apply for grants and /or funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws to implement Complete Streets Project, provided however, that Town Meeting as accepted this statute. A "Complete Street' is a street that accommodates all users including drivers, bicyclists and pedestrians. It allows for pro- active planning to ensure that a right -of -way is constructed or reconstructed to provide for safe travel for everyone in a manner that is specific to that particular situation. Some examples of complete street elements include: - Pedestrian: Sidewalks, crosswalks, curb neckouts, curb ramps, retimed pedestrian signals, audible signals, median refuges; - Bicyclists: Bicycle lanes, cycle tracks, sharrows, wide shoulders; - Streetscape: Improved lighting, streets trees, plantings, trash receptacles, street furniture; - Traffic calming: Narrowed travel lanes, rotaries, bow outs, tight curb radii, speed humps, rumble strips; Shared roads, multi -use paths; - Improved signage. Reading already has many complete street elements and several are located right in the downtown. Here are some examples of complete street elements in Reading: �a Note that Reading stands a solid chance of receiving grant funding as our Complete Streets Policy was ranked in a sixth place tie across the entire country, as reported by the National Complete Streets Coalition. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. 'Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 9 To hear the report of the Board of Selectmen relative to the laying out and the widening and relocation of the following named streets under the provisions of Chapter 82 of the Massachusetts General Laws, and to see if the Town will vote to accept such streets as and for public ways and to authorize the Board of Selectmen to acquire by gift, purchase or eminent domain any land or interest in land necessary for such laying out, and act on all manners relating thereto: Cory Lane from Zachary Lane to dead end Nugent Lane from Pearl Street to dead end Pondview Lane from Fairchild Drive to dead end Dividence Road from Franklin Street to Zachary Lane or take any other action relative thereto. LID] Board of Selectmen Background: This Article will be tabled and brought back to November 2015 Subsequent Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 10 To see if the Town will to authorize the Town Manager to enter into a contract or contracts for the acceptance, processing or disposal of its municipal solid waste, including any extension, renewal or option under an existing contract, for a term in excess of three years, upon such terms and conditions determined by the Town Manager to be in the best interests of the Town; or take any other action with respect thereto. Board of Selectmen Background: Subsequent Town Meeting in November 2005 authorized the Town Manager to enter into a contract for this purpose exceeding three years but not twenty years. The final deal struck a few months later involved a five -year contract with a five -year renewal, which expires on July 1, 2016. The current rubbish and recycling collection contractor is in the process of putting together proposals for both five and ten years, with additional renewal options. While rubbish and recycling contracts are not subject to typical state procurement laws, the current climate in the industry is more competitive than it was ten years ago. As a result the Town may decide to issue a formal request for competitive quotes from any qualified parties instead of renewing with the current contractor. The final determination will be made by the Town Manager in consultation with the Board of Selectmen. Factors for this decision will include level and quality of service in addition to short-term and long -term cost considerations. The required first step is for Town Meeting to grant permission to enter into any contract longer than three years. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 11 To see if the Town will vote to amend Section 8.8 Animal Control of the General Bylaw in the following manner: a� 8.8 Animal Control Pursuant to the authority set forth in M.G.L. Chapter 140 Sections 136A -137E, inclusive and any other relevant statutes and regulations issued pursuant thereto 147A, the following bylaw is enacted for the regulation of dogs in the Town of Reading. 8.8.1 Definitions As used in this bylaw, the following words and terms have the following meanings: 8.8.1.1 Animal Control Appeals Committee (ACAC) The "Hearing Authority," as that term is defined in M.G.L. Chapter 140, Section 136A, charged with the responsibility of handling dog complaints pursuant to M.G.L. Chapter 140 Section 157. 8.8.1.2 Animal Control Officer (ACO) A person El__:0`tea appointed by the Town Manager who is authorized to enforce this Bylaw and M.G.L. Chapter 140 Sections 136A -174E, inclusive. 8.8.1. -23 Dangerous Dog A dog that either; (a) without justification, attacks a person or domestic animal causing physical injury or death; or (b) behaves in a manner that a reasonable person would believe poses an unjustified imminent threat of physical injury or death to a person or to a domestic or owned animal. 8.8.1.34 Effective Voice Control To be under effective voice control, the animal must be within the owner's or keeper's sight and the owner or keeper must be carrying a leash and the animal must refrain from illegal activities. 8.8.1.45 Euthanize An order by the Animal Control Appeals Committee (ACAC) that a dangerous dog be euthanized in accordance with M.G.L. Chapter 140 and the American Veterinary Medical Association Guidelines on Euthanasia. 8.8.1.56 Keeper A person, business, corporation, entity or society, other than the owner, having possession of a dog. walker , Eleg sitters, FnembeFS of the-anirna' ©r- fare +ly. 8.8.1.67 Kennel Four or more dogs, six months of age or older, kept on a single property, whether for breeding, boarding, sale, training, hunting, companionship or any other purpose. "Kennel" includes commercial boarding or training kennel, commercial breeder kennel, domestic charitable corporation kennel, personal kennel or veterinary kennel. 8.8.1.78 Kennel License A special license issued to a kennel, which allows payment of a single fee covering all dogs in the kennel; with the kennel license, the kennel owner receives a special kennel tag for each dog in the kennel. 8.8.1.89 License A dog's registration, evidenced by a tag issued annually by the Town Clerk to the owner or keeper of each dog residing in Reading and worn by the dog securely fixed to its collar or harness. 8.8.1.910 License Transfer The registration issued to a dog already licensed in another U.S. jurisdiction, after the dog moves into the Town of Reading. 8.8.1.1911 License Period An annual period, from January 1 through December 31. 8.8.1.4412 Muzzling Using a device that fits over a dog's mouth and prevents it from biting, but that does not cause any injury or interfere with the vision or respiration of the dog that wears it. 8.8.1.4413 Nuisance Dog A dog that: (i) by excessive barking or other disturbance, is a source of annoyance to a sick person residing in the vicinity; or (ii) by excessive barking, causing damage or other interference, a reasonable person would find such behavior disruptive to one's quiet and peaceful enjoyment; or (iii) has threatened or attacked livestock, a domestic animal or person, but such threat or attack was not a grossly disproportionate reaction under all the circumstances . 8.8.1.+314 Permanent Restraint An order issued by the Animal Control Appeals Committee under Section 8.8.5.3 requiring a dangerous dog's keeper to restrain it. 8.8.1.1415 Restraint Limiting, restricting, or keeping an animal under control by means of a physical barrier (e.g., a leash, substantial chain or line, visible or invisible fence). 8.8.1 .1316 Running at Large A dog is running at large if it is not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, or on a leash, or under effective voice control (i.e., within the owner's or keeper's sight and the owner or keeper is carrying a leash). 8.8.1.1617 Temporary Confinement Order An order issued by the ACO pursuant to Section 8.8.4.4 authorizing or Formatted: indent: Left: I requiring the temporary housing of an animal 8.8.1.18 Temporary Restraint Order An order issued by the ACO under Section 8.8.4.3 requiring the dog's owner or keeper to restrain a nuisance dog or suspected dangerous dog for thirty (30) days. An invisible fence will not be considered a temporary restraint for a suspected dangerous dog. 8.8.1.4419 other Meanings Any word or term defined in M.G.L. Chapter 140 Section 136A and not otherwise defined here, is incorporated by reference. 8.8.2 Vaccination, Licensing and Fees 8.8.2.1 Three or fewer dogs License and vaccination requirements All dogs six months and older, while residing in the Town of Reading, must have a license from the Town Clerk. To obtain or renew the license, each dog owner or keeper must annually present proof of a current rabies vaccination. When a veterinarian determines that vaccination is inadvisable, the owner or keeper may present a veterinarian's certificate exempting an old or sick dog from vaccination for a stated period of time. New Dogs Within thirty (30) days of acquiring a dog six (6) months of age or older, each dog owner or keeper in Reading must present proof of that dog's current rabies vaccination and obtain a license and dog tag from the Town Clerk. New Puppies Within six (6) months of a puppy being born, each dog owner or keeper in Reading must present proof of that puppy's current rabies vaccination and obtain a license and dog tag from the Town Clerk. New Residents A new resident who owns a dog six (6) months of age or older must license it within thirty (30) days after moving into Reading. The Town Clerk will issue each dog a transfer license upon the owner's or keeper's surrender of a current license from another U.S. jurisdiction and proof of current rabies vaccination. The transfer license is valid until the next regular licensing period. Lost Tags and Replacement Tags Dog owners and keepers must replace a lost tag within three (3) business days of the loss, by obtaining a replacement tag from the Town Clerk. Tag exemptions for dog events and medical reasons: • A dog while actually participating in an official dog sporting or dog fancy event (if the event sponsors do not allow participants to wear tags) is exempt from the requirement that its license tag be affixed to its collar, provided its owner or keeper has the tag at the event and available for inspection by the ACO. • When a veterinarian determines that a dog cannot wear a collar for medical reasons, the dog is exempt from wearing a tag until it recovers, from the requirement that its license tag be affixed to its collar, provided its owner or keeper has the tag in his or her possession and available for inspection by the ACO. Annual Renewal Dog owners and keepers must renew each dog license annually. The annual licensing period runs from January 1 through December 31. i License due Date and Late Fee The application form for obtaining, renewing or transferring a license shall be available to each household no later than December 31 each year. Dog owners and keepers must return forms and fees to the Clerk by March 31 (or the first business day thereafter, if March 31 falls on Friday, Saturday, Sunday or legal holiday). Any license renewed after this date is overdue, and the owner or keeper must pay a late fee as determined by the Board of Selectmen in addition to the license renewal fee. The overdue license fee and the late fee may be added to the owner's or keeper's tax bill or may be recovered through the imposition of a municipal charges lien on any property standing in the name of the dog owner or keeper, pursuant to M.G.L. Chapter 40 Section 58. License Fees The fees for licensing each dog shall be determined by the Board of Selectmen. The fees shall differentiate between neutered or spayed dogs, and non - neutered or non - spayed dogs. The fee for neutered or spayed dogs shall be less than the fee for non - neutered or non - spayed dogs. There is no fee for a dog license for service dogs as defined by the Americans with Disabilities Act or regulations promulgated thereunder. No fee shall be charged for a license for a dog owned by a person aged 70 years or over. 8.8.2.2 Four or more dogs License and Vaccination Requirements Anyone who owns or boards four or more dogs within the Town of Reading must apply for and obtain a kennel license from the Town Clerk. (This requirement shall not apply to medical boarding by any licensed veterinarian practicing in the Town of Reading.) To obtain or renew the license, the kennel licensee who is also the owner or keeper of the dogs must present proof of current rabies vaccinations for each dog older than six months in the kennel. When it is off the kennel property, each dog in the kennel must wear a kennel tag, issued by the Town Clerk, affixed to its collar or harness. Kennel licensees who offer temporary boarding services must obtain valid proof that each dog in the kennel that is older than 6 months has received a current rabies vaccination which proof must be maintained in accordance with 8.8.2.1 bullet one herein. New Dogs and New Puppies The kennel licensee who is also the owner or keeper of the dogs must report to the Town Clerk each new dog in the kennel within thirty (30) days of its acquisition, show proof of current vaccination, and obtain a kennel tag for that dog. The kennel licensee must show proof of current vaccination and obtain a tag for each puppy when it reaches six months old. Inspection Process Before the Town Clerk can issue the kennel license, the Health Division Animal Inspector must inspect the proposed kennel, file a report on the inspection, and favorably recommend that the kennel meets all the following requirements: • The location of the kennel is appropriate for housing multiple dogs. a5 • The location of the kennel on the property will have no significant adverse effect on the peace and quiet or sanitary conditions of the neighborhood. • The area provided for housing, feeding, and exercising dogs is no closer than twenty (20) feet to any lot line. • The area provided for housing, feeding, and exercising dogs is no closer than fifty (50) feet to any existing dwelling on an abutting lot. • The kennel will be operated in a safe, sanitary and humane condition. • Records of the numbers and identities of the dogs are properly kept. • The operation of the kennel will be consistent with the health and safety of the dogs and of the neighbors. Periodic Inspections Before a kennel license is renewed, and at any time they believe it necessary, the ACO and /or the Health Division may inspect any kennel. If the ACO or the Health Division determine that the kennel is not being maintained in a safe, sanitary and humane condition, or if the kennel records on the numbers and identities of the dogs are not properly kept, the ACO will report the violations to the Animal Control Appeals Committee (ACAC) for a hearing on whether to impose fines or revoke the kennel license. Kennel Review Hearings Within seven (7) business days after receiving the ACO's report of violations, the ACAC will notify all interested parties of a public hearing to be held within fourteen (14) days after the notice date. Within seven (7) business days after the public hearing, the ACAC shall either revoke the kennel license, suspend the kennel license, order compliance, or otherwise regulate the kennel. Penalties Any person maintaining a kennel after the kennel license has been denied revoked or suspended will be subject to the penalties in Section 8.8.7 of this bylaw. Annual Renewal Each kennel licensee must renew the license annually at the Town Clerk's Office. The annual licensing period runs from January 1 to December 31. License Due Date Kennel license renewal forms will be sent to each licensed kennel no later than December 1 each year. Kennel licensees must return forms and fees to the Town Clerk by January 15 (or the first business day thereafter, if the 15th falls on Friday, Saturday, Sunday or legal holiday). Failure to pay on time will result in a late fee, due in addition to the license fee. The overdue license fee and the late fee may be added to the licensee's tax bill or may be recovered through the imposition of a municipal charges lien on any property standing in the name of the kennel licensee, pursuant to M.G.L. Chapter 40 Section 58. Nothing in this bylaw shall prevent or abrogate the Board of Health's authority to license and inspect kennels in the Town of Reading. 0;6 Fees The fees for licensing each kennel shall be established by the Board of Selectmen. Incorporation The following provisions of M.G.L. Chapter 140 are expressly incorporated herein: Section 1378 - Sale or other delivery of unlicensed dog by kennel licensee; Section 137D - Licensee convicted of violation of statutes relating to offenses against animals; and Section 138A - Importation of dogs and cats for commercial resale, etc. 8.8.3 Conduct of Animals 8.8.3.1 Endangering Safety No animal owner or keeper shall allow it's animal to bite, menace or threaten, all without provocation, so as to endanger the safety of any person, domestic animal or livestock provided such threat or attack was not a grossly disproportionate reaction under all the circumstances. This section is not meant to preclude an animal from acting as a watchdog on its owner's or keeper's property. 8.8.3.2 Disturbing the Peace No animal owner or keeper shall allow the animal to disturb the peace of any neighborhood by making excessive noise without provocation. Noise is excessive if it is uninterrupted barking, yelping, whining, or howling, causing damage or other interference that a reasonable person would find disruptive to one's quiet and peaceful enjoyment for a period of time exceeding 15 minutes. Or, by excessive barking or other disturbance, which is a source of annoyance to a sick person residing in the vicinity. This section is not meant to preclude a dog from acting as a watchdog on its owner's or keeper's property. 8.8.3.3 Damaging Property No animal owner or keeper shall allow the animal to damage public or private property or realty. 8.8.3.4 Running at Large When not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, an animal must be on a leash or may be under effective voice control in locations noted below. To be under effective voice control, the animal must be within the owner's or keeper's sight and the owner or keeper must be carrying a leash. 8.8.3.5 Voice Control in Place of Leash Control Allowed A dog shall be under voice control when within the Town Forest or on Conservation lands. 8.8.3.6 Public Gatherings - Leash Control Only An animal may be at any public gathering not otherwise specified in this bylaw only if it is on a six -foot or shorter leash and the animal must refrain from illegal activities. (�Dl 8.8.3.7 School Grounds Animals are not allowed during school - leash control only at other times. Unless the school Principal gives permission in advance, no animal may be on school grounds from thirty (30) minutes before classes begin until thirty (30) minutes after classes end. At all other times, the animal may be on school grounds only if it is on a six -foot or shorter leash. An animal is not violating this prohibition if it remains within a vehicle. 8.8.3.8 Exception for Assistance Animals (service animals) Section 8.8.3.4 does not apply to any properly trained assistance animal or service animal while performing its duties. 8.8.3.9 Chasing No animal owner or keeper shall allow the animal to chase a person, motor - powered vehicle, human - powered vehicle, or animal drawing or carrying a person. 8.8.3.10 Dog Litter Every dog owner or keeper is responsible for expeditiously removing any dog feces the dog deposits anywhere except on its owner's or keeper's private property, on other private property with the property owner's permission. This provision does not apply to any assistance dog or service dog while it is performing its duties. 8.8.4 Animal Control Officer 8.8.4.1 Appointment The Town Manager shall appoint an Animal Control Officer (ACO) under the provisions of M.G.L. Chapter 140 Sections 151 and 151A to carry out the provisions of this bylaw and to perform such other duties and responsibilities as the Town Manager or his designee may determine. 8.8.4.2 Duties The ACO's duties shall include but not be limited to the following: • Enforcement of the Town of Reading Animal Control bylaw and relevant State regulations. • Explanation of bylaw violations. • Notification to the owner or keeper of unlicensed dogs. 8.8.4.3 Issuance of Temporary Restraint Orders The ACO shall issue aft erdef of Ttemporary Rfestraint Order to the owner or keeper of any animal that is a nuisance or that is awaiting a decision under Section 8.8.6 as to whether it is dangerous. An erdef —ef Ttemporary Rfestraint Order is an order that the animal must be confined to its owner's or keeper's property when not on a six (6) foot or shorter leash or may be ordered to be sheltered at a local kennel or veterinarian facility at the animal owner's or keeper's expense; muzzling will be at the ACO's discretion. It shall be in force for no more than thirty (30) days unless the ACO renews it in writing for subsequent thirty (30) day periods. The ACO shall rescind or stop renewing the order when, in the ACO's judgment, restraint is no longer required. The animal's owner or keeper can petition the Animal Control Appeals Committee (ACAC) under Section 8.8.5.2 to rescind the erder- e€ Temporary Restraint Order. I 8.8.4.4 Issuance of an Or- der-e# Temaorary Confinement Order The ACO may make arrangements for the temporary housing of any animal that is to be confined under the provisions of this bylaw and may issue an Temporary Confinement Order authorizing such temporary housing. The housing may be at local veterinary clinics, or at dog kennels within the Town or neighboring towns, and shall be at the animal owner's or keeper's expense. 8.8.4.5 Complaint Resolution The ACO shall investigate all written complaints arising within the Town pertaining to violations of this bylaw and try to mediate disputes between Town residents complaining that a dog owned or kept in Town is a nuisance dog or a dangerous dog. 8.8.4.6 Recordkeeping The ACO shall keep accurate, detailed records of the confinement and disposition of all animals held in custody and of all bite cases reported, and the results of investigations of the same. The ACO shall maintain a telephone log of all calls regarding animals and submit a monthly report summarizing the log to the ACAC. 8.8.5 Animal Control Appeals Committee (ACAC) 8.8.5.1 Composition of the ACAC The Animal Control Appeals Committee is comprised of three Reading residents, none of whom can be employees of the Town, appointed to three - year overlapping terms by the Board of Selectmen. The ACAC will annually select a member to serve as the Chair. At least one of the three members must be a dog owner. 8.8.5.2 Right to Appeal When the ACO has investigated a complaint regarding an animal's behavior and has issued a finding eF —an erder of Temporary Restraint Order or a Temporary Confinement Order with which either the animal's owner or keeper or the complainant disagrees, then either party may appeal by sending a written request to the Town Clerk within ten (10) business days after issuance of the ACO's decision. Following the Clerk's receipt of a written appeal, the ACAC shall hold a public hearing on the appeal within fourteen (14) days, at which the dog owner or keeper, the complainant, and the ACO must appear. 8.8.5.3 Findings and Further Appeals The ACAC shall vote at the public hearing on whether to uphold, reverse, or modify the ACO's temporary order dedsien and shall mail its ruling to the animal owner or keeper, complainant, and ACO within three (3) business days after the public hearing. 8.8.5.4 Hearings The ACAC shall hold public hearings and make decisions on any dangerous dog declaration under Section 8.8.6 or a nuisance dog declaration under Section 8.8.7. a, 8.8.5.5 Further Appeals An appeal from an order or decision of the ACAC may be made by either the Owner or Keeper or Complainant within 10 days at the Woburn District Court. 8.8.6 Dangerous Dogs 8.8.6.1 Declaring a Dog Dangerous A dog that either; • without justification, attacks a person or domestic animal causing physical injury or death; or • behaves in a manner that a reasonable person would believe poses an unjustified imminent threat of physical injury or death to a person or to a domestic or owned animal may be declared dangerous by the ACAC. An exception may be made for a puppy (animal under six (6) months old) that draws blood, or for a dog that attacks or bites an unaccompanied domestic animal on the dog owner's or keeper's property. 8.8.6.2 Procedure for Declaring a Dangerous Dog Upon the written complaint of the ACO, any other public safety agent, or upon the petition of individual the Animal Control Appeals Committee (ACAC) shall hold a public hearing, after which it will determine whether it should declare a dog dangerous and, if so declared, what remedy is appropriate. 8.8.6.3 Exceptions No dog shall be deemed dangerous: • Solely based upon growling or barking or solely growling and barking; • Based upon the breed of such dog; or • If such dog was reacting to another animal or to a person and such dog's reaction was not grossly disproportionate to any of the following circumstances: • Such dog was protecting or defending itself, its offspring, another domestic animal or a person from attack or assault; • The person who was attacked or threatened by the dog was committing a crime upon the person or property of the owner or keeper of such dog; • The person attacked or threatened by the dog was engaged in teasing, tormenting, battering, assaulting, injuring or otherwise provoking such dog; or • At the time of such attack or threat, the person or animal that was attacked or threatened by such dog had breached an enclosure or structure in which the dog was kept apart from the public and such person or animal was not authorized by the owner of the premises to be within such enclosure including, but not limited to a gated, fenced in area if the gate was closed, whether locked or unlocked; provided, however, that if a person is under the age of 7, it shall be a rebuttable presumption that such person was not committing a crime, provoking the dog or trespassing. 8.8.6.4 Remedies Upon its finding that the dog is dangerous, the ACAC shall order one of the following remedies: permanent restraint or fr- euthanasia in accordance with the American Veterinary Medical Association Guidelines on Euthanasia. 0 A_Permanent Restraint Order is an order that the dog must at all times while on its owner's or keeper's property be kept within the owner's or keeper's house or a secure enclosure. The secure enclosure shall be a minimum of five (5) feet wide, 10 feet long, and five (5) feet in height, with a horizontal top covering the entire enclosure; shall be constructed of not less than nine (9) gauge chain link fencing; the floor shall be not less than three (3) inches of poured concrete; with the bottom edge of fencing embedded in the concrete; shall be posted with a clearly visible warning sign including a warning symbol; must contain and provide protection from the elements; and shall comply with all applicable building codes and with the Zoning Bylaws of the Town of Reading. In addition, the owner or keeper of the dog shall annually provide proof to the Town Clerk of a liability insurance policy of at least One Hundred Thousand ($100,000) Dollars for the benefit of the public safety; and whenever removed from the premises of the owner or the premises of the person keeping the dog, the dog shall be securely and humanely muzzled and restrained with a chain or other tethering device having a minimum tensile strength of 300 pounds and not exceeding 3 feet in length. A Euthanasia Order is an order to take the life of the dog by the administration of barbiturates in a manner deemed acceptable by the American Veterinary Medical Association Guidelines on Euthanasia. 8.8.7 Nuisance Animal 8.8.7.1 Declaring a Dog to be a Nuisance An animal that repeatedly violates Section 8.8.3 of this bylaw may be declared a nuisance dog by the ACAC. 8.8.7.2 Procedure for Declaring a Dog to be a Nuisance Upon the written complaint of the ACO, any other public safety agent, or upon the petition of individual the Animal Control Appeals Committee (ACAC) shall hold a public hearing, after which it will determine whether it should declare a dog to be a nuisance dog. The ACAC may further order that the owner or keeper of such dog take remedial action to ameliorate the cause of the nuisance behavior. 8.8.8 Penalties 8.8.8.1 Fines Any animal owner or keeper who maintains a kennel after the kennel license has been denied, revoked or suspended, or who fails to obtain a kennel license; and any animal owner or keeper who fails to comply with Section 8.8.3 Conduct of Animals shall be subject to penalties as determined by the Animal Control Appeals Committee, not exceeding Three Hundred ($300) Dollars per day for every day of the violation. 8.8.8.2 Reimbursement of Costs If the Animal Control Officer confines a dog and the animal owner or keeper does not pay all fees directly to the kennel or veterinary clinic, then the dog's owner or keeper must reimburse the Town of Reading for any expenses incurred in boarding that dog. If the dog has not been licensed, the owner or C�) keeper must obtain a license and pay any applicable late fee before the dog can be released. 8.8.8.3 Penalties for Violating Restraint Orders The ACAC shall determine a schedule of penalties not exceeding Three Hundred ($300) Dollars per day for each and every violation of restraint orders. 8.8.9 Miscellaneous 8.8.9.1 Enforcement In addition to any other means of enforcement, the provisions of this bylaw and the regulations adopted pursuant thereto may also be enforced by non- criminal disposition in accordance with the provisions of Section 1.8 of this bylaw, and M.G.L. Chapter 40 Section 21D. The penalty for such violation shall be $300 for each offense Each day or part thereof shall constitute a separate offense. 8.6-9.2 imeerperatilem of State Low or take any other action with respect thereto. Board of Selectmen Background: A previous Town Meeting voted to change this section of the general bylaws. However, there was a caution issued by the Attorney General's office about the appeals process in this bylaw. In addition, underlying state law on animal control has been in the process of changing, which is why we hesitated to bring this back to Town Meeting. Our new Town Counsel has been working with the AG's office and we have developed a two -step plan to remedy the AG's caution and the underlying state law changes. The first step is the proposed wording changes cited in this Article, which will at a minimum satisfy the AG's office in the short term. Changes include the following: 8.8.1.1 An added definition for the Animal Control Appeals Committee with proper citation of state law; 8.8.1.2 The addition of state law citation in the section about the Animal Control Officer; 8.8.1.6 The addition of a definition for a Keeper. Note that this term is added throughout several following sections; 8.8.1.13 A revised definition of a Nuisance Dog; 8.8.1.17 An added definition for a Temporary Confinement Order which is then used in some sections that follow. The second step will be a streamlined and revised version of this Bylaw completed by Town Counsel no later than the 2016 Annual Town Meeting. This process will include at least one Public Hearing by the Board of Selectmen to solicit input from the community on proposed substantive changes, if any. As revised above the bylaw will be acceptable to the AG's office and will not be in conflict with state law - but all are in agreement that we can provide a much improved version with the second step. Finance Committee Report: No report. 3a _Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4 -0 -0 at their meeting on March 24, 2015. 'Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 12 To see if the Town will vote to amend the General Bylaw by inserting a new Section 3.3.1.6 as follows: 3.3.1.6 Appointment of Associate Members The Board of Selectmen shall be authorized to appoint associate members to any board, committee or commission for which it is the appointing authority. or take any other action with respect thereto. Board of Selectmen Background: Special Town Meeting in January 2015 indicated a desire to defer further details about Associate Membership to a future General Bylaw discussion, and to leave the language in the Home Rule Charter broad on this topic. Without such a new General Bylaw all Associate memberships will expire on June 30, 2015. The proposed language above is meant to be a starting point for discussion at Annual Town Meeting. While the Moderator will rule on individual amendments that are offered on the floor, he has indicated that this beginning language should allow for a wide ranging discussion. The Board of Selectmen will discuss this issue further at their meeting on April 14, 2015, and may develop a motion for Town Meeting as a starting point in the discussions. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4 -0 -0 at their meeting on March 24, 2015. "Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 13 To see if the Town will vote to amend Section 2.1.6 of the General Bylaw by adding the words "but not more than twenty -eight (28) days" thereto so that said Section 2.1.6 will read as follows: 2.1.6 Posting of the Warrant The Board of Selectmen shall give notice of the Annual, Subsequent or any Special Town Meeting at least fourteen (14) days but not more than twenty - eight (28) days prior to the time of holding said meeting by causing an attested copy of the warrant calling the same to be posted in one (1) or more public places in each precinct of the Town, and causing such attested copy to be 33 published in a local newspaper or providing in a manner such as electronic submission, holding for pickup, or mailing an attested copy of said warrant to each Town Meeting Member. or take any other action with respect thereto. By Petition Background: The Petitioner will request that this Article be tabled. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee does not recommend this Article by a vote of 0 -2 -2 at their meeting on March 24, 2015. ARTICLE 14 To see of the Town will vote to authorize the Board of Selectmen to enter into a lease for a term not to exceed ten years, with the additional authority to extend the lease at its conclusion for a single additional term not to exceed ten years, allowing the use of Town land located at Auburn Street, in the Town of Reading, more particularly shown on Reading Tax Assessor's Map 114 as Lots 12, 25 and 26, to the winner of a competitive bid and to any additional winning co- locator bidders, selected pursuant to Chapter 30B of the Massachusetts Genera! Laws, for the purpose of constructing, maintaining and operating a wireless telecommunication facility thereon subject to the grant of any special permit therefor as may be necessary; or take any other action with respect thereto. Board of Selectmen Background: Repairs to the water storage tank on Auburn Street have involved the current cell companies as they need to temporarily relocate their equipment in order for the Town to perform the improvements. The Town's property is of insufficient size to accommodate temporary cell facilities during the tank improvements and the cell companies have agreed to a shared staging platform during the repairs and subsequent repainting. The companies have also agreed to a revised equipment mounting system that will eliminate the access and safety issues that now exist and eliminate the conflict of cell equipment on future tank repairs performed by the Town. In the discussions to prepare for this arrangement, an additional carrier not on the tank is willing to share these costs in exchange for space on the newly renovated water storage tank. Note that by law the Town may negotiate the lease fees associated with such cell towers, but may not negotiate the rights of the cell companies to locate their equipment, provided there is enough space. In the past, leases were structured as an initial five -year term with three subsequent five -year terms. Each was a level payment for the term of the lease and then a 15% increase for the subsequent lease term (or about +2.8% /year compounded). In order to achieve the best financial deal for all involved, we will issue an RFP for all interested cell companies. In general the cell companies would like the longest lease possible in order to allow them to amortize their relocation costs over that period, so we need authorization from Town Meeting to exceed three years. The RFP is likely to include terms similar to what has been done in the past and described above. 3� Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 15 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; or take any other action with respect thereto. Board of Selectmen Background,: The following equipment is scheduled for disposal: Department Item Year Est. Value Comments DPW International 2554/Truck #8 2000 $20,000 Runs, cracked frame DPW/Water Ford F550/Pickup #5 2002 $15,000 Runs, 4x2 DPW Ford F450/Dump Truck #12 1997 $5,000 Fair, body rot DPW Ford F250 /Pickup #2 1997 $3,000 Poor, body rot DPW Chevy Blazer /Car#5 1997 $1,000 4.3L Engine DPW Select Till Rototiller nil May not work DPW Holder V -Plow 4150 nil DPW McConnel Boom Flail nil DPW D nahoe Bucket nil DPW Craftsman 10" Radial Saw 1980 nil DPW FMC John Bean Sprayer nil Motor missing parts DPW DMT Generator nil Does not run DPW Wayne Ray Backhoe Bucket nil Police Crown Vic /Car #2 2011 <$2,000 90k miles Police Crown Vic /Car#9 2004 <$2,000 80k miles Police Crown Vic /Car#11 2011 <$2,000 100k miles Police Crown Vic /Car#14 2011 <$2,000 100k miles Fire Frei htline Pumper/Engine #3 1995 $18,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 16 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs and /or replacement of sanitary sewer collection systems, including the costs of consulting 35 services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The MWRA's Infiltration and Inflow (1 /1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation to minimize excess flows due to infiltration and inflow into the sewer system. In previous years the Assistance Program provided financial assistance to member communities through a combination of a 45% grant and a 55% low- interest loan. MWRA has revised the program for the current Phase 9 and future Phase 10. The financial assistance for these two phases will be allocated to member communities in the form of a 75% grant and a 25% low - interest loan. MWRA Assistance • The assistance is provided through a combination grant and low- interest loan • Phase 8 Allocation balance $71,000 (45% grant; 55% low- interest loan) • Phase 9 Allocation is $844,000 ($633,000 grant; $211,000 low- interest loan) • Phase 10 Allocation is $844,000 ($633,000 grant; $211,000 low- interest loan) • Loan pay back to the MWRA - equal installments up to a ten year period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its 1/1 removal program to remove unwanted sewage flows from the sewer system which reduces excess assessments from MWRA and decreases the excess demand on the sewer system. The anticipated project for this Phase will be to perform manhole rehabilitation, spot repairs, lining and replacement of sewers. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from storm water runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. Since the inception of MWRA's Assistance Program the Town's 1/1 removal program has consisted of the following types of projects: • House -to -house inspections o The house -to -house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. • TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. • Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not possible • Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. • Flow metering, spot gauging and dye testing o Flow metering, gauging and dye testing is performed to assist the Town in determining the areas of the sewer system that are experiencing the highest levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating 1/1 for the past several years. • Sewer System Data management o Project updates the Town's GIS sewer database to incorporate historic closed circuit inspection data and enable future closed circuit inspection sewer system data. The resulting data will be used to assess future capital project needs and to perform asset management of the system. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. 'Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 17 To see if the Town will vote to raise the sum of Two Million ($2,000,000.00) dollars by borrowing for the purpose of constructing a Cemetery garage and related facilities, including site preparation, construction, originally equipping and furnishing said facilities and all other costs incidental thereto including the costs of architectural, engineering and construction services, inspection and costs of financing in connection therewith; and to authorize the Facilities Department and or the Town Manager to proceed and enter into any and all contracts and agreements necessary therefore and incidental thereto, including without limitation, contracts for architectural, engineering and construction services and to do all other acts and things necessary and proper for carrying out the provisions of this vote. Board of Cemetery Trustees Background: At present the Capital plan includes a total of $3.0 million in future debt beginning in FY17 to address the cemetery and DPW garage space. Funding for studies of each portion were provided by past Town Meetings, and the Board of Cemetery Trustees has been very patient through some procurement issues in the Facilities department which slowed early progress and a disappointing pace of work during the past year under DPW's supervision. t One year ago a presentation was made to the Board of Selectmen to consolidate both operations in the current DPW location. While the presentation was a good one, no cost estimate was included. Finally last summer initial cost estimates of $18 to $20 million were received and instructions were given to streamline that early design in order to significantly reduce costs. Several months later cost updates suggested little change to the early estimates. Meanwhile the Board of Selectmen has been meeting in Executive Session during the past several months in order to discuss a few real estate issues that concern the town. Details must remain confidential for now, but one of the issues is the best location for a DPW garage. The current location was satisfactory when a landfill was a neighbor, but clearly today this is not the highest and best use of the property in the midst of the best commercial development area in town. Conditions at the current Cemetery garage are certainly below standard, and there is a standing offer from the Town Manager that if employee safety is ever a concern that an immediate move to consolidate in the current DPW garage will be made on a temporary best -efforts basis. Along these lines the Town Manager certainly appreciates the concerns of the Board of Cemetery Trustees, however it is his recommendation that the entire DPW siting issue – including the location of the cemetery division - be turned over to the Permanent Building Committee and that they work collaboratively with the Board of Selectmen and the Finance Committee. This issue is significant to the community not only from a cost but from a future tax revenue standpoint. Board of Cemetery Trustees Report: The present building in Laurel Hill consists of the original structure plus four sections that were attached to the building when it was purchased along with land in 1924, and another section that was added in the 1950s. At that time (the 1950s) there were only two cemeteries in Reading. Almost all of the burial and maintenance was done manually; few winters burials took place. Over the years the equipment has gotten larger, and much heavier. At present one of the newest trucks will not fit into the building and must stay outside. A cube has been rented to free up space, making it safer for the employees to work. Some equipment is stored at the DPW because of lack of space. Employees take breaks and eat their lunch in a cramped machine repair and tool storage area. Simply put, the building is worn out and long past its useful life. Unless Town Meeting is willing to spend $22.4 Million to consolidate all DPW operations at New Crossing Road —a move the Town consultant Weston and Sampson strongly discouraged after several years of study —the Cemetery Trustees ask you to approve the funding to build a new Cemetery maintenance building. This building will be built to code, be safe for Cemetery employees to use, and provide them with basic amenities such as a separate lunch room. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 18 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen Background: Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish a separate fund known as the Affordable Housing Trust Fund (AHTF). The AHTF requires Town Meeting approval of an annual allocation plan submitted by the Board of Selectmen. AHTF expenditures require approval by a majority vote of the full combined membership of the Board of Selectmen and the Reading Housing Authority. AHTF uses include: + Create or preserve affordable housing; • Maintain or operate affordable housing; ♦ Develop new or rehabilitate existing housing as affordable homeownership or rental units; The purpose of the Affordable Housing Allocation Plan is to provide a framework for the Town to expend funds on affordable housing. The current AHTF balance of $260,720.85 reflects revenue generated through the actions of the CPDC, as well as proceeds from the loss of an affordable unit. There are no Town tax generated funds in the AHTF The only expenditure to date from the AHT was $200,000 to assist Oaktree development with financing affordable housing at 30 Haven Street. At the 2012 Annual Town Meeting, approval was given for funding to hire a consultant to assist a Town staff initiative to update the Town's Housing Plan, including the five -year "Housing Production Plan ". This effort is important as a defense against unfriendly 40B developments in the community, and requires the Town to develop a phased plan to produce housing to reach the 10% threshold as required by MGL Ch. 40B. Reading's Housing Production Plan has been approved by the Board of Selectmen and by the Commonwealth of Massachusetts. The Town commissioned and received a supplemental report on how the AHTF can best be used to support the "Planned Production" goals of the Housing Plan. This report was presented to the Board of Selectmen and the Reading Housing Authority in April 2013. The report recommended a significant restructuring of the Town's AHTF efforts. The Board of Selectmen considered these recommendations, but decided against any changes. Therefore, the current recommendation is to adopt the AHTF Allocation Plan as shown below as the framework for the use of Affordable Housing Trust Fund in FY 2016. Note that Reading as the lead community is part of a regional effort (along with North Reading, Wilmington and Saugus) to share a Regional Housing Services Office (RHSO). The RHSO monitors and administers affordable housing requirements including tracking and updating the Subsidized Housing Inventory (SHI) as well as maintaining ready buyer and ready renter lists. Affordable Housing Trust Fund Allocation Plan FY 2016 Pursuant to Article 18 of the 2015 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2016 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: $260,720.85 Available Balance — Restricted Funds $ 0 shall be used for the foll 0 5% up to a maximum of $10,000 for administration of Affordable Housing Remainder for constructing affordable housing (including loan and grant programs); or for maintaining and improving affordability of existing housing stock; or for the purchase of existing housing stock to add it to or maintain it as a part of the existing affordable housing inventory Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 19 To see if the Town will vote to authorize revolving funds for certain Town Departments under Section 53E % of Chapter 44 of the Massachusetts General Laws for the fiscal year beginning July 1, 2015 with the receipts, as specified, credited to each fund; the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year- end. Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Limits Balance Fees as Consulting and provided for in engineering services for Conservation Reading General the review of designs Commission Bylaws Section and engineering work $25,000 Available for Consulting Conservation 5.7, Wetlands for the protection of expenditure Fees Commission Protection wetlands. next year Legal, oversight and inspection, plan review, Building, initial property Plumbing, appraisals and appeals, Wiring, Gas and Public Services general other permits for management, curb $200,000 he Oaktree, sidewalks and Addison-Wesley/ pedestrian safety Inspection Pearson and improvements, records Available for Revolving Town Johnson Woods archiving and other expenditure Fund Manager developments pro ect related costs. next year Clinic fees, Materials and costs Public Health charges and associated with clinics $25 000 Available for Clinics and Board of third party and public health expenditure Services jHealth reimbursements programs next year Library Materials Replacement Library Director and Trustees Charges for lost or damaged Library materials Acquire Library materials to replace lost or damaged items $15,000 Available for expenditure next year Mattera Utilities and all other Available for Cabin Recreation maintenance and $10,000 expenditure Operating Administrator Rental Fees operating expenses next year Director of Public Works upon the recommenda tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the $10,000 expenditure Town Forest Committee he Town Forest Town Forest next year or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2015. The balance as of March 7, 2015 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). During the year under the direction of the Town Manager these funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Public Services department operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 7, 2015 in this fund is $782,110, and of that total $60,000 is proposed by the Town Manager to be used to help offset some of these related activities in the FY16 Public Services budget, as has been the case for several years and is planned for a few more years. This year the Town Manager is requesting that Town Meeting authorize the remainder of the $200,000 annual spending limit (or $140,000) to be used under Article 5 to help offset the snow & ice removal deficit during the current year. Note that while the Town Manager is subject to the spending restrictions above, Town Meeting may vote to spend these funds 'for any lawful purpose'. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of March 7, 2015 this fund is $60,584. The State has been cutting back on the free flu and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. The balance available as of March 7, 2015 in this fund is $8,316. • Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased several years ago, and was renovated by the Vocational School. Some of the use is revenue generating, and it is anticipated that over time the site will generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article allows those revenues that are generated to be used directly for the operating expenses of the cabin. The balance available as of March 7, 2015 in this fund is $1,533. • Town Forest Revolving Fund was created in 2011. The purpose is to allow revenues from controlled timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town Forest Committee has had a forest stewardship plan created (through a grant) to make recommendations on forest management including controlled timber harvesting. The balance available as of March 7, 2015 in this fund is $0. It is anticipated that timber harvesting on a limited basis could begin at any time, and therefore there will be future proceeds which can be used for the purposes of the revolving fund. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 20 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2016 - beginning July 1, 2015, or take any other action with respect thereto. Finance Committee Background: Please see the Yellow Pages of this document for full details of the FY 2016 budget. Finance Committee Report: Please see the Yellow Pages — Spending Scorecard of this document for the votes by the Finance Committee for line items in the FY 2016 budget. The Finance Committee recommends the subject matter of Article 20 as explained by these votes at their meeting on March 25, 2015. as Bylaw Committee Report: No report. ARTICLE 21 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Section 6 of Chapter 44 of the Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background: Incoming Governor Charles Baker released an additional $100 million in funding that the legislature had already approved for Chapter 90 (local road repairs), bringing the FY15 total to $300 million or a bit over $900,000 for Reading. However the Governor recently filed for a total of only $200 million for FYI 6, bringing the local share back down to about $600,000. The motion made at Town Meeting will be to accept the Chapter 90 state assistance at whatever level is ultimately available, a trend in other communities in order to avoid this uncertainty and volatility. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. "Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 5 -0 -0 to support this Article. ARTICLE 22 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who did not attend at least half of the Town Meeting sessions during the previous year. There have been a total of six Town Meeting sessions and a total of 13 nights to attend, and there are 19 members who meet the criteria for removal, as listed below. The remaining Town Meeting Members from Precincts 2, 3, 4, 6, 7 and 8 will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations for the listed Town Meeting members within their precinct. The affected precincts will then make a recommendation to Town Meeting as to whether the member should be removed. q3 T 11First Name MI Last Name nds Attended 2 Denise M Benard 2016 3 2 Walter J Carroll 2017 4 2 Peter C Coumounduros 2015 4 2 Marcia Nigro Dresser 2015 5 2 Carol Sampson 2017 0 2 George Snow 2015 5 3 Norman W Blanchard 2015 0 3 Michael Giglio 2016 0 3 Lawrence A Hurley 2015 2 3 Michael J McDade 2015 5 3 Joseph P Westerman 2015 4 4 Stephen A Goldy 2015 2 4 Andrew W Grimes 2015 2 6 Keith J Driscoll 2015 2 6 Kenneth Mathew Lafferty 2016 2 6 John M Miles 2016 3 6 Lori Ann Russo 2016 0 7 Jesse M Downing 2015 2 8 Kristjan Arni Asgeirsson 2015 4 Finance Committee Report: No report Bylaw Committee Report: No report. �,a and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _1h day of , 2015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING , Constable u� 2015 Special Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ Motion to Table — 2 Instructions Board of Selectmen ♦ Motion to Table — 3 Amend the Capital Improvement Board of Selectmen ♦ Motion to Table — Pro ram FY 2015 -FY 2025 4 Authorize Debt — Birch Meadow Board of Selectmen ♦ Presentation — Bob 2/3 vote required Field lighting LeLacheur ♦ FINCOM report - 5 Authorize Debt — School modular Botof Selectmen as ♦ Presentation — Dr. 2/3 vote required classrooms a tesy to the School John Doherty Committee ♦ FINCOM report - 6 Authorize Debt — RMHS Retaining Board of Selectmen as ♦ Presentation — Dr. 2/3 vote required Wall repairs a courtesy to the School John Doherty Committee ♦ FINCOM report - 7 Settle potential litigation — Sutton Board of Selectmen ♦ Presentation — Bob Brook Disposal Area Superfund Site LeLacheur /Ray Miyares ♦ FINCOM report - 3/25/2015 1 N� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2015. , Constable A true copy Attest: Laura Gemme, Town Clerk a� TOWN WARRANT OFaego'N c �I� d ~i b r �Ol639: INCOPQ0��O COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, April 27, 2015, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. There are no reports scheduled for this Special Town Meeting. ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. There are no anticipated actions expected under this Article during this Special Town Meeting. Finance Committee Report: No report Bylaw Committee Report: No report. ARTICLE 4 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of field lighting systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said field lighting systems improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto Board of Selectmen Background: Several years ago a Master Plan for the Birch Meadow Complex was approved by the Board of Selectmen, and Town Meeting approved a total of $2,338,000 in future funding for the project in the Capital Plan. Nearly two years ago, a discussion with the Board of Selectmen concluded with the revised plan that the Recreation Committee should be asked to revisit the Master Plan and make comments and suggestions before funds were expended for this project. Last fall the Recreation Committee and Town staff began discussing the Master Plan in detail and one evident change was that the fields would not need to be shifted slightly. This represented a substantial cost savings compared to what had been proposed previously. This decision made the Birch Meadow Complex project divisible into two phases — lighting in the near term and the remainder of the project to follow. Note that on the latter phase, the next step involves a town -wide survey that the Recreation Committee will circulate late in the spring. As a placeholder, this portion of the project is budgeted as $1.5 million in the Capital Plan, and the finalization of the Master Plan is expected within the next year. The first phase of the project is the subject matter of this Article, which is a request to install field lighting for the entire Complex at an expected cost of $1.0 million. This will encompass five fields as shown in the next picture. Note the photo is old — taken before the tennis courts were completed. Right away we shall admit to needing some creativity in field naming, but currently two of the fields ( "Lighted Softball Field" and "Turf 2 ") are lit, with 'old' lighting technology. The field lighting portion of this project could be said to have two main components: community impact, and cost. From a community impact standpoint, the increased hours of field usage are estimated to be equivalent to adding 1.5 more fields to the Birch Meadow Complex. This will be a huge positive impact upon the recreational demands from residents. As one can see in the preceding picture, the lighting should have a minimal impact on abutters and neighbors. Note that the Board of Selectmen will schedule a spring neighborhood meeting if this Article is approved in order to review the field lighting project details and hear any concerns. Broadly speaking, the illumination impact should be no greater than that of lighting up the Birch Meadow tennis courts several years ago, where there is little to no spillage into nearby unintended areas. Parking and traffic are always busy in the Reading Memorial High School area, but there is generally little direct neighborhood impact seen even for the busiest field events. From a financial standpoint, it should be noted up front that Recreation is not a profit- seeking enterprise. Programs and related costs are priced as low as possible in order to provide a service to the community. Even so, the Recreation Revolving Fund turns back approximately $75,000 to $100,000 each year to the general fund. On the expense side, selling debt for ten years will add approximately $15,000 in annual interest costs. Participants are directly charged the cost of field lighting, and energy savings alone are projected to be 5b about $10,000 for the two currently lit fields. On the revenue side, the Recreation Committee has discussed raising fees to help cover the cost of the project. In the current fiscal year, field revenues are expected to be about $55,000 at a current fee of $12 per participant. Every 10% increase in this fee therefore produces about $5,500. The addition of extra field space will also increase participation by 15% or possibly higher. It is not difficult for a combination of the revolving fund annual surplus turned back plus these other factors listed above to indirectly pay for this part of the project over the next ten years. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted 4 -0 -0 to support this Article. Selectmen John Halsey left the meeting for both the discussion and the vote on this Article due to a possible perceived conflict of interest because of his association with baseball activities in the community. ARTICLE 5 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate, to be added to this amount appropriated for modular classrooms under Article 6 of the February 23, 2015 Special Town Meeting, for the purpose of purchasing and placing modular classroom units at elementary schools, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen as a courtesy to the School Committee Background: A Special Town Meeting in February 2015 approved $1.2 million to be used from Free Cash towards the purchase and siting of modular classrooms at the Joshua Eaton, Alice M. Barrows and J. Killam Elementary Schools. A subsequent first round of the procurement process has revealed the need for the School Committee to make some choices ranging from technical specifications to a request for additional funding. These will be made after the second round of the procurement process. In order to provide the most flexibility to the project, this Article has been placed on the Warrant. There are three possible outcomes: a) The Article will be tabled; b) The Article will move forward as a request to use debt instead of Free Cash for an amount up to $1.2 million; c) The Article will move forward with a request to include additional funding above $1.2 million, and to use debt instead of Free Cash. 5� The first two choices above indicate the previously requested $1.2 million is ample for the project, and that is the current expectation and desire of the School Committee. In this case a further discussion about the best financial approach, in consideration of the exact cash flow needs of the project and all other relevant financial factors will be held before Town Meeting. The third choice will indicate that the $1.2 million is not adequate, in which case Town Meeting will be asked to approve debt for the entire project. Note that if this is the case, the Capital plan in Article 4 of the Annual Town Meeting will need to be amended for the new total project cost. SCHOOLS to fill in additional detail after 3/t6 meeting Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 6 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of retaining walls at Reading Memorial High School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen as a courtesy to the School Committee Background: Subsequent Town Meeting in November 2014 approved $30,000 in funding for an engineering assessment of the retaining wall for the upper parking lot at Reading Memorial High School. That assessment is 50% complete and the estimated repair cost will be known if the snow ever melts, which hopefully will be before Annual Town Meeting! If Article 5 of this Special Town Meeting has converted previously approved use of Free Cash to be debt instead, then it is possible that this Article will be tabled and the retaining wall repair project will continue as a request to use Free Cash instead of debt. Such a request would happen under Article 5 in the Annual Town Meeting. Otherwise this Article will request debt funding for these repairs. SCHOOLS to fill in additional detail after 3/;_6 meeting Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. �a ARTICLE 7 To see if the Town will vote, pursuant to Section 5.2 of the Reading General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen Background: A late- breaking litigation matter was brought to the Town's attention in early December 2014. This included a proposed a settlement to be paid in late December 2014 in order to avoid litigation. Town Counsel was able to secure an extension for any possible settlement to allow for action by the January 2015 Special Town Meeting. The Article was tabled at January Special Town Meeting because there were not enough specifics in order to make a recommendation to settle the case. As of late March, there remain a lack of detail, but preliminary steps have suddenly been taken towards litigation against the Town. This Article is placed on this Warrant as a placeholder should any actions be requested of Town Meeting. Town Counsel will meet with the Board of Selectmen in Executive Session to discuss any developments and recommend a course of action. Finance Committee Report: The Finance Committee may be asked to advise Town Meeting on this matter once Town Counsel and the Board of Selectmen determine the best solution. Bylaw Committee Report: No report. (9� and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of '2015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING , Constable 75q) ( FinComm Report to Annual Town Meeting- 2015 DRAFT Fellow Town Meeting Members, members of Town Boards and Committees, and fellow Reading residents, thank you for the opportunity to provide the Reading Finance Committee's annual report to Town Meeting. The motto of the Post Office seems an apt way to summarize the past few months and its challenges: Neither rain nor snow nor sleet..... Despite this being a very tough winter season, the DPW, the schools and the whole town have been working together to keep us moving safely. I don't think it is a big surprise to anyone that we have extraordinary needs in the snow and ice budget, unplanned and substantial, but this is one of the reasons why we keep healthy reserves. Overview: The last few years have been marked by strong leadership in Reading Town Government and the School System leading to the ability to: • Fund the Town and Schools with budgets offering, in most cases, close to level services. Responsible management has lead to the return of unexpended funds in meaningful amounts each year Substantial regeneration of funds have occurred complimented by conservative budgeting leading to real growth in our cash reserves to nearly 8% at the end of FY'14. The town had the foresight to vote in a meals tax in 2010 that has produced new revenues, and higher than had been initially thought. The many wonderful restaurants in town have been experiencing good business from Reading residents as well as enticing customers from beyond our town borders, creating a source of revenue beyond property taxes. Strong financial management policies and operations, along with a strong cash position led Standard & Poor's, one of the main bond rating agencies, to provide Reading with the top debt rating of AAA .... higher than most other municipalities and higher than both the state and Federal Government. The impact of this was recently felt when we started borrowing money for the library project at an interest rate of less than 1.5 %, saving the town significant debt service costs. Accomplishments Reading has moved ahead strongly in the past year. • The $18 MM library project broke ground in February • Town Meeting approved the purchase of modular classrooms to support our kindergarten population • DPW has been very busy with keeping up with the weather, supervising the scheduled West Street water and road activities as well as performing many unscheduled road repairs caused by the storms. C�� • Tonight we will discuss a few other capital projects that could kick off in the next few months. • We once again funded $450,000 to the OPEB, other post employment benefits, account. Though FinComm has not created a formal policy on OPEB, this will be our fourth year in a row of substantial contributions. As budgets tighten in coming years, it will become more challenging to continue this level of contribution. Moving Ahead While we have done a very good job in managing our costs and revenue sources, Reading does not have a large commercial /industrial tax base and property tax remains the main source of our revenues, capped by a 2.5% increase each year. State aid, once a mainstay our annual revenue, has become a smaller percent of the total as well as being less predictable. At the same time, the cost of providing services to the town has been going up faster than the growth in our revenues. With health care costs up "only" 8.2% this year and other accommodated costs up in excess of 2.5 %, Reading's operating budget continues to get squeezed. We have been using free cash each year for the past 3+ years to allow for the "level services" budgets that we have enjoyed over the last few years. FinComm has sponsored a series of Financial Forums over the last several years seeking and discussing ideas on how to find new sources of revenue as well as how to manage our costs of delivering services. Many of these ideas have been proposed and /or implemented, resulting in many improvements. FY' 16 This year, FinComm started to look at a 2 -year planning horizon for operating budgets, to allow the Town and Schools to project and budget their expenditures over a longer window in hopes of allowing for improved transparency for the community. This approach necessitated making some assumptions for both the rate of healthcare cost inflation and state aid growth, neither of which are knowns at the start of the budget process. This is the first year of this approach, and we did pretty well —we were very close with our estimate for the rate of increase in healthcare, and a little short on our estimate of state aid which we assumed would increase by 2.5 %. For FY'16, it is once again the case that FinComm has recommended the use of Free Cash to supplement our operating budget and allow for this years "level service" budget. This year's recommended use is $1.5MM from Free Cash, the same level that was recommended in FY'15. This level of Free Cash use along with the other proposals in front of Annual Town Meeting including snow and ice, will draw down our cash reserves but still leave us above FinComm's current 5% reserve policy. To �5� be clear, FinComm is evaluating the sufficiency of 5% in reserves, and we are discussing increasing our reserve policy. Discussion of an Operating Override for FY'17 The constraints of Proposition 2 1/2 have forced local government to make choices in the service levels provided, and to cut services when revenue is insufficient. However the override mechanism exists in order to allow community priorities to be funded above the limits of 2 1/2, when voters so choose. Reading has done its best to manage within the constraints of 2 1/2. That said, Reading, and many other cities and towns in the Commonwealth, have also decided to override Prop 2 1/2 when the desired level of services could no longer be maintained within the Prop 2 1/2 framework. We in Reading have delivered high quality municipal services in a fiscally responsible and responsive manner. We have made painful choices when other towns spent freely. As I just mentioned, we have been using our healthy reserve position to buffer our operating budgets to date, which has allowed us to avoid engaging in huge cuts in services and layoffs. It has been fourteen years since the voters were asked to consider an operational override. FinComm has been engaging the Reading community about the issue of the cost of current and community desired services exceeding the town's sources of revenues for operations. The crunch will come in FY'17. Even if we use FinComm's proposed additional $1.5MM in reserves to support the FY'17 budget, neither the Town nor the Schools will be able to even offer level services without the town voting in an Operating Override to support FY'17 and beyond. In addition, FinComm requested that both the Schools and the Town share their needs that they are not able to currently fund in this years budget. You will find this information in the budget pages from both Town and Schools. These underfunded areas include competitive market rate pay to ensure sustainable levels of service in both the schools and the town government, an additional school resource officer and other town and school new hires for understaffed areas, as well as increased spending for technology and other materials in all departments. We have come to a crucial point of needing to set our priorities for services as a town going forward and then determine how to pay for them. While the School Committee and Board of Selectmen need to lead the priorities discussion, FinComm believes that an Operating Override will be required for FY'17 to support the level of service that the residents of the Town demand now and going forward. The alternative is to undergo substantial cuts in services starting in FY'17. Conclusion Over my 19 years as a resident of the Town of Reading, and I am sure since well before then, our community has been powered by a spirit of cooperation and volunteerism that has made us one of the most desirable places to live in Massachusetts and in the entire United States. The town is comprised of many diverse groups with needs and desires for town services. From young parents with school aged children seeking the facilities and resources to meet the needs of a 21St century education, to families who are or will soon become empty nesters that want and will need more community services to retired residents on fixed incomes and with needs and desires for social and senior services, we have many constituencies that need to come together to define the path forward. We encourage our town leadership, including town meeting, to work closely with these groups and come together with proposals to provide what the town desires for services and is willing to fund. We encourage all constituencies in town to make their needs and desires heard by Town Officials, and by our fellow townspeople who will need to vote to support these changes. FinComm stands ready to work as a partner in defining the path and helping determine the fiscal prudence and level of funding proposals for an operating override as well as new sources of revenue and ideas for cost cutting. Thank you for your attention. Respectfully, Mark Dockser, Chair, Reading Finance Committee Paula Perry, Vice Chair Vanessa Alvarado Karen Herrick Anne Johnson Landry Peter Lydecker Paul McNeice Craig Merry Marc Moll (63S Powers & Sullivan, LLC Certified Public Accountants October 27, 2014 Town of Reading Town Hall 16 Lowell Street Reading, MA 01867 To the Reading Finance Committee: lull Quannnpowltt Parkway Suite 101 Wakefield, MA 018SO T. 781-914-1700 F. 781.914.1701 www, poworxandsull Ivan. com Thank you for the opportunity to provide a quote to conduct an agreed -upon procedures engagement relating to the procurement policies, procedures and activities of the Town of Reading, the Reading School Department and the Reading Municipal Light Department (RMLD). This letter is intended to confirm our understanding of the specific procedures that you would like us to perform. The engagement will be conducted in accordance with the attestation standards established by the American Institute of Certified Public Accountants. We understand that you are responsible for making all financial records and related information available to us and are responsible for the accuracy and completeness of that information. We agree that we will design our testing to verify compliance with Massachusetts General Laws (MGL) Chapters 30B, 149 and 7; the Office of Inspector General's publication "The Chapter 30B Manual: Procuring Supplies, Services and Real Property "; and any Town, School or RMLD internal procurement policies. Our primary focus will be related to the compliance procedures related to the disposal of surplus supplies, scrap, motor vehicles, machinery, equipment, tools, computer equipment, furniture and any other property with salvage value. We have not been requested to include the sale of real estate or buildings as part of this engagement. These procedures will be performed on the activity from July 1, 2012 through June 30, 2014. Our secondary focus will relate to reviewing the remaining internal procurement policies and make recommendations for improvements. We have not been requested to test any purchasing activity as part of this engagement. We expect to complete this engagement in phases and report back to the Finance Committee with a summary of findings at the end of each phase. Based on our initial findings, it will be the Finance Committee's choice whether it will be beneficial to continue to the next phase. As each phase is performed, we may suggest that it would be cost effective to add or remove procedures based on the results of our testing. The Finance Committee will be notified of any proposed changes and we will follow their decision. We will perform the following procedures deemed necessary and agreed to by you. Phase l In FY2014, the RMLD sold three vehicles that had been determined to be surplus property for a total of $350 to a sole bidder, an RMLD employee. It is our understanding that these transactions were subjected to an internal review that resulted in the employee returning the vehicles and required changes in certain policies. We have been requested to conduct an independent review of these transactions. Our procedures will include the following: • Review the RMLD's written policies in place at the time of the sale related to the disposal of surplus property. 5q • Review the Town's written policies in place at the time of the sale related to the disposal of surplus property. • Review the documentation that determined these vehicles were surplus. • Review the documentation that estimated the market value of each vehicle. • Interview RMLD management and employees that participated in these transactions. • Request permission from RMLD to discuss these transactions with their independent auditor. • Examine all documents related to these transactions. • Examine the process used by management to approve all elements of these transactions. • Review any independent review report on these transactions conducted by the RMLD, Town or Independent Auditor. • Read the RMLD board minutes that relate to these transactions. • Complete a report on our findings and recommendations. Our estimated maximum fee for completing these agreed -upon procedures is $5,000. Phase 2 The second phase of this engagement is to determine the scope of potential sales of surplus property for all Town Departments, the School Department and the RMLD for the two year period July 1, 2012 through June 30, 2014. Once the number, type and dollar value of the disposal transactions are identified, we will evaluate the risk associated with each department and transaction. We will report our findings to the Finance Committee along with our recommended procedures for Phase 3. Our procedures will include the following: • Develop a checklist/questionnaire to distribute to each department head to assist in documenting their disposal procedures; type of assets normally expected to be disposed; and to provide us with a listing of all surplus property sold, disposed or traded -in during the last two fiscal years. • Interview all department heads and their staff to discuss the completed checklist /questionnaire. • Provide each department, as needed, with any follow -up questions in writing based on the interview. • Review property insurance records for the last three years to determine if any equipment or vehicles were disposed of during the last two fiscal years. • Examine accounting ledgers for any miscellaneous revenue received for sale of surplus property. • Request records from the Chief Procurement Office and Procurement Office of all disposals of surplus property over the last two fiscal years. Complete a report that summarizes the disposals we identified along with our risk assessment by department and type of disposal. We will select a representative sample of transactions we will be recommending to test for compliance in Phase 3. • We will review our report with the Finance Committee to determine the scope of Phase 3 testing and actual agreed -upon procedures. Our estimated maximum fee for completing these agreed -upon procedures is $15,000. Phase 3 We will provide a listing to each department for any items selected for testing with a checklist of all documentation to be provided. The actual compliance tests will be tailored to each department and type of disposal. Until we complete Phase 2 we cannot definitively list the exact procedures but we expect these procedures to include the following: • Review the written procedures required for surplus property with an estimated value of less than $10,000. • Examine the supporting documentation for these types of disposals for compliance with the internal procedures. • If no internal written procedures exist, examine the process of how the surplus property was disposed against best practices. • Review the initial estimate of value is reasonable and is less than $10,000. • Trace all proceeds from the sale to a deposit recorded by the Treasurer and General Ledger. • Review the written procedures for surplus property with an estimated value of more than $10,000. For property with a resale or salvage value of $10,000 or more, Chapter 30B requires that either a sealed bid or public auction method be used. • We will examine the documentation to support these procedures and test, at a minimum, the following: • Required Notice of Sale • Required a Rule for Award • Advertisement of the Sale • Bid Opening Requirements • Public Auction Requirements • Online Auction Requirements • Recording the Sale or Sales Agreement Requirements o Non- collusion Form Executed o Trade -In Requirements • Complete a report to the Finance Committee on the results of our procedures. Based on the results, we will provide a recommendation to either stop testing or to expand the scope for additional testing based on our risk assessment. Our estimated maximum fee for completing these agreed -upon procedures is $15,000. a) The fee for our services is based on a blended rate of $150 per hour. This fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary for any particular issue, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We will schedule a time to complete this engagement at your earliest convenience. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of the engagement. If you have any questions or comments, please feel free to contact me. If you agree with the terms of the engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely yours, r5U1AQ f- L L..e-1 Powers & Sullivan, LLC Accepted by: Town of Reading Agreed -Upon Procedures Engagement of the Reading Municipal Light Department Disposal of Surplus Property 3� Powers & Sullivan, LLC Certified Public Accountants March 18, 2015 Town of Reading Reading Finance Committee Town Hall 16 Lowell Street Reading, MA 01867 To the Honorable Finance Committee: 100 Quannopowitt Parkway Suite 101 Wakefield, MA 01880 T. 781. 914.1700 F. 781- 914.1701 www.powernandoullivan.com We have performed the procedures enumerated below, which were agreed to by the Reading Finance Committee, solely to assist the Committee with an evaluation relating to the sale of three surplus vehicles in Fiscal Year 2014 by the Reading Municipal Light Department (RMLD). We agree that we will design our testing to verify compliance with Massachusetts General Laws (MGL) Chapters 306, 149 and 7; the Office of Inspector General's publication "The Chapter 30B Manual: Procuring Supplies, Services and Real Property "; and RMLD internal policies. The RMLD's management is responsible for the administration and system of internal controls surrounding these transactions. This agreed -upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in the report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. In FY2014, the RMLD sold three vehicles that had been determined to be surplus property for a total of $350 to a sole bidder, an RMLD employee. These transactions were subjected to several internal reviews that resulted in the employee returning the vehicles and required changes in certain policies. We have been requested to conduct an independent review of these transactions. The agreed- upon - procedures applied are listed below. • Review the RMLD's written policies in place at the time of the sale related to the disposal of surplus property. • Review the Town's written policies in place at the time of the sale related to the disposal of surplus property. • Review the new written policy for the Town and RMLD with respect to the disposal of surplus property. • Review the documentation that determined these vehicles were surplus. • Review the documentation that estimated the market value of each vehicle. • Interview RMLD management and employees that participated in these transactions. �5 • Interview any third parties that may have knowledge of specific disposal transactions or other matters brought to the Town's attention. • Request permission from RMLD to discuss these transactions with their independent auditor. • Examine all documents related to these transactions. • Examine the process used by management to approve all elements of these transactions. • Review any independent review report on these transactions conducted by the RMLD, Town or Independent Auditor. • Read the RMLD board minutes that relate to these transactions. • Complete a report on our findings and recommendations on the following pages. We were not engaged to and did not conduct an audit, the objective of which would be the expression of an opinion on the sale of surplus property for the three vehicles. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the information and use of the Town of Reading and is not intended to be and should not be used by anyone other than this specified party. Powers & Sullivan, LLC Findings Our engagement with the Town of Reading's Finance Committee is to be conducted in three Phases. This report is only reporting on the agreed -upon procedures of one transaction while the following two phases will report on the disposal of surplus property for all departments of the Town. We reviewed an email from Dave Polson, RMLD Facilities Manager (who manages the Materials Manager and Purchasing Supervisor), dated February 25, 2014 to various RMLD employees that stated he was going to process three large bucket trucks vehicles as surplus vehicles in March 2014. Our review of the inventory records described them as follows: • Vehicle #9 — 2003 International 40' Bucket Truck — Purchased 2/26/2003 - Original Cost $126,756 — Sold 4/9/2014 for $200 Vehicle #11 — 1999 Ford 55' Bucket Truck — Purchased $/3/1999 - Original Cost $99,971 — Sold 4/9/2014 for $100 • Vehicle #44 — 2001 Sterling 55' Bucket Truck — Purchased 4/4/2001 - Original Cost $102,000 — Sold 4/9/2014 for $50 These vehicles were advertised for only one day on March 26, 2014 in the Daily Times Chronicle, which publishes in approximately 10 associated local community newspapers, and sold by sealed public bid on April 9, 2014 to an RMLD employee for a total of $350. After being informed by the RMLD legal counsel that MGL Chapter 268A, Section 20 prohibits the sale of these vehicles to an employee, the employee returned the vehicles and was refunded the $350. Chapter 348 Section 15 requires surplus property with an estimated net resale or salvage value greater than $10,000 be disposed of through competitive sealed bids, public auction or established markets while property with an estimated net value less than $10,000 is disposed of using the written procedures approved by the governmental policy. The RMLD was operating under Revision 3 of RMLD Policy #2 Surplus Material effective 7/21/2004. The stated purpose of this policy is to provide guidelines and policies in accordance with MGL Chapter 30B, Section 15 for the disposal of surplus, obsolete, salvage or beyond - repair property. When this policy was approved the estimated net value that required a sealed bid or auction was $5,000 until an amendment increased the value to $10,000 on July 1, 2013. Section II of this policy assigned specific responsibilities to both the General Manager and Materials Manager. The General Manager was only responsible for recommending any revision to the policy to remain in compliance with statutes and regulations. The Materials Manager was responsible for: (D I . Organizing and coordinating all necessary actions to implement disposal of surplus property. 2. Maintaining accurate records of available surplus property, how it was disposed of and copies of all liability releases. 3. Providing a standard language "liability release" form for use by the RMLD in disposing of property via Policy Elements C, D and E. The policy places most of the responsibility on the Materials Manager however based on discussions with RMLD employees and review of the records Dave Polson, Facilities Manager, assumed these duties. The policy has specific elements that must be followed when disposing of a vehicle which are summarized as follows: 1. Vehicle value will be benchmarked by Kelly Blue Book. 2. Vehicles will be offered and made available to member Towns, 3. Towns will not be charged for the vehicles. 4. Any vehicle not taken by a Town will be disposed of by sealed bid. 5. The property will advertised to the general public of the four Towns. 6. The property will be made available for public viewing. 7. RMLD employees may submit a written sealed bid but shall receive no preference over the general public. 8. The property will be sold to the individual submitting the highest sealed bid. 9. if no bids are received the property will be considered scrap having no tangible resale or salvage value. Since the RMLD's policy stated it was following Chapter 30B and has a written policy, we reviewed the actual documentation to determine if the transactions were in compliance. The Facilities Manager indicated in the February 25"' email that the three trucks were surplus due to the arrival of the new vehicles. We requested any documentation that was available to support the decision to surplus these vehicles and were informed there was no formal evaluation done before the sales. We did review the documentation completed by various RMLD employees after the sales that indicated these vehicles were close to the end of their service life. Since these vehicles remained in service until the new vehicles were received, it appears that the purchase of the new vehicles was intended to replace the old ones. The lack of documentation on the capital replacement is not in compliance with the policy requirement to maintain accurate records of available surplus property. Once the trucks were determined to be surplus property, Chapter 308 Section 15 and the internal policy required the Facilities Manager estimate the net value. The Facilities Manager is no longer employed by the RMLD and therefore we were not able to discuss the disposal process with him. We did request from the current employees any documentation that supported an effort to value the trucks before the sale and were informed that they were not aware of any valuation. We reviewed documents completed after the sale that attempted to place a value on the three vehicles by the Facilities Manager. He stated in a July 1, 2014 email that each vehicle was closer to scrap value of $400 - $500. It appears as if the value placed on a] the vehicles was an attempt to justify the low value of the actual bids. We do not believe the additional documents we examined supported the scrap value valuation. The RMLD is currently in the process of disposing of these vehicles as of the date of this report. They have done their due diligence to obtain reasonable estimates of the net value and it appears that each truck is worth substantially more than the minimal amounts received. The value does not appear to approach the $30,000 to $40,000 estimated by correspondence received by the Town and RMLD from an anonymous source. When we reviewed the additional documents and reports prepared by Town and RMLD employees it was apparent to us that the Facilities Manager did not properly estimate the value. By not documenting the process used to value these trucks, the Facilities Manager was not in compliance with policy and law. If the value was properly estimated prior to the sealed bids, the Facilities Manager should have rejected the obviously low bids received from the RMLD employee. The next procedure in the RMLD policy was to offer each member Town the opportunity to acquire the vehicles at no cost. This step was properly completed and documented but none of the Towns expressed interest in the vehicles. The next step in the process was to solicit sealed bids. The RMLD was in compliance with Chapter 30B and internal policy to publish a notice of sale in a newspaper of general circulation in the Town's local jurisdiction two weeks before the bid opening. The notice included the statement that RMLD reserves the right to reject any and all bids in whole and in part. The vehicles were available for public viewing. All of these procedures demonstrated they were in technical compliance for a sale by sealed bid. This limited notice could not be expected to reach a broad base of individuals and companies that would increase the likelihood of receiving several bids for these unique vehicles. These are large 40' to 55' bucket trucks where the potential buyers are limited and are located in a large geographical area. It is common practice by other communities to advertise in trade magazines, on -line sites along with local newspapers and to expand the time between the initial notice and actual sale /action date. These practices reach a wide audience that will have sufficient time to examine the vehicles and prepare a bid. The purpose of Chapter 30B, Section 15 is to establish a process that increases the possibility an entity will receive maximum value when disposing of surplus property. By doing the bare minimum for this transaction, RMLD increased the possibility that only a limited number of potential bidders were aware a sale was occurring and minimized the possibility that they would receive several bids and good value. The form of the transaction may have met the requirements to be considered a competitive bid but the substance of the process along with the actual results points more toward this not being competitively bid. Recommendations We concluded that the old policies were not sufficient to provide adequate safeguards to ensure that the employees of the RMLD would process surplus property in accordance with Chapter 30B on a consistent manner. The actual procedures used by the employees to complete the cb� transactions were not documented or approved in a manner that would result in the RMLD receiving adequate value. To address these deficiencies in both the policies and procedures, the RMLD commissioners and General Manager began the process of updating the policies and implement new procedures to correct these weaknesses. The new policy specifically prohibits the sale of surplus property to employees, commissioners and their immediate families. Although not specifically addressed in the policy document, we are aware that management has already required training in procurement and disposals to key employees and has indicated to us the intent to conduct these training sessions on an ongoing basis. Our main recommendation would have been to completely update the policy for disposal of surplus materials however the revision was completed in Revision 4 of RMLD Policy #2 Surplus Material effective 9/17/2014. If the procedures detailed in the new policy were followed for the three vehicles, then we believe the RMLD would have been in compliance with all applicable laws and regulations. The following recommendations have been adequately incorporated into the revised policy: • Require the General Manager approve the determination of surplus property along with the ultimate sale of the property. • Require each department to evaluate all property periodically to determine what is considered surplus. • Require documentation supporting the surplus determination be submitted to the General Manager for approval. • Expand the procedures required to estimate the net value. • Change the policy from donating surplus property to member Towns for free to allowing them the opportunity to purchase the property for the estimated fair market value. • Implement different procedures based on the estimated net value. • Rescind the policy that allows for employees to purchase the property. • Require documentation for all steps in the process and that all documentation is retained. The new policy document is broad in many respects and we recommend that the RMLD supplement this document with actual procedures handbook and checklists for specific transactions such as scrap metal. We are aware that RMLD has implemented ethics training, procurement training and has hired an experienced procurement professional that is charged with developing and assisting in the implementation of these new policies. They are currently in the process of selecting a company to conduct a complete fleet assessment who will evaluate all vehicle conditions, the number and type of vehicles needed, the means to reduce maintenance costs and to schedule retirements at the end of the useful life. 0 Town of Reading Meeting Minutes 6'J'i It!(OAp� Board - Committee - Commission - Council: Finance Committee Date: 2015 -03 -11 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:30 PM Location: Conference Room Chairman Mark Dockser, Members Peter Lydecker, Craig Merry, Paul McNeice, Marc Moll, Anne Landry, Vanessa Alvarado, and Karen Herrick Members - Not Present: Vice Chair Paula Perry Others Present: Superintendent of Schools John Doherty, Director of Finance of the Schools Martha Syburt, the School Committee, Barry Berman, Bill Brown, Nancy Docktor, and Administrative Assistant Caitlin Saunders Minutes Respectfully Submitted By: Topics of Discussion: Chairman Mark Dockser called the meeting to order at 7:30 PM. He explained tonight's meeting is to hear the school and facilities budgets. Dr. Doherty explained the School wanted to create a budget according to the goals of the district. The five goals being: 1) student learning, 2) professional practice, 3) student support, wellness, and safety, 4) resources and space, and 5) communication. He noted it is no secret Reading is at the bottom for per pupil spending. He also stated that our Chapter 70 aid is down since past years because our per capita income rose higher than the state average. That means we are not getting as much state aid as other towns that are spending more per pupil are getting. Dr. Doherty explained the Town already takes 53% of taxes and puts it towards the schools. Mr. McNeice asked how that compares to other towns. Ms. Syburt indicated she is not sure what percentage other towns take for the schools. She said the schools always return some amount of money and the drive of the budget is, as always, the salaries. She noted there was an increase in special education and they will be negotiating a new gas contract in June. Dr. Doherty explained some reductions in the budget are in substitute teacher and they are eliminating all non - mandatory bussing. The biggest decrease in the budget will be building the per pupil spending. He also wanted to point out that most of these solutions are a one year solution that they can't keep doing every year. He pointed out the majority of the costs are regular day needs and the list of unfunded budget requests is growing and they cannot replicate these reductions next year. Page 1 1 �' FINCOM Minutes 2015 -03 -11 Page 2 Mr. Dockser noted Chief Cormier would like a second School Resource Officer (SRO) and asked if that was something the School Committee is interested In and willing to have conversation about. Chair of the School Committee Mr. Caruso said yes absolutely, the committee would love to start talking about that. Mr. McNeice asked if the list of unfunded requests is needs or more of a wish list. Dr. Doherty said they are doing other things to address the issues where cuts are being made and they are things they would love to do but can't because of the budget. Elaine Webb noted most of these things are only being done to meet the budget but they need to be done. Dr. Doherty explained this budget does not address long term improvements to the school district and if limitations exist in FY17 as they are in FY16, then they will be looking at staffing reductions. The School Department Facilities help maintain town buildings. Bill Brown wanted to know why the cemetery building is the only building not under the facilities department. Dr, Doherty and Ms. Syburt were both unable to answer that question and said that is a question for possibly the Town Manager. Ms. Syburt said she reached out to RMLD for an estimate on price increases to base the budget. She also noted their gas contract is up soon and they are hoping to lock in a low number but they are not sure right now what they are going to get. She said the budget saw a huge increase in gas usage at the DPW garage and she is trying to figure out why and what is driving that increase. Mr. McNeice asked when we increase sports fees do we see a decrease in participation. Mr. Caruso answered not yet, but they are keeping an eye on it because they do not want to push too much and have that happen. He also noted they try and make sure people know there is assistance for people who cannot afford the increased rate. Mr. Lydecker commented that they are on a 5 -6 year technology upgrade cycle and that is a long time in the technological world. He asked if there would be a significant increase money wise if they were to go to even say a 4 -5 year plan. Dr. Doherty said it would probably be about a $250,000 increase if he had to guess and noted they have talked about but it is just not doable with this budget. Mr. Moll asked if there were any opportunities to reach out to big companies to help provide new computers. Dr. Doherty said not to the point you would think, they invest more in programs they know will work. Ms. Herrick asked what the relationship between Reading COOP and the schools is because they have a branch inside the school. Dr. Doherty said they provide staffing help and we have students that work in the bank. He noted it was an arrangement that was set up years ago. Mr. Merry asked how we are doing with teacher turnover since we have lower paying salaries compared to other surrounding districts. Dr. Doherty explained it definitely does happen; teachers have left due to better pay in a different district however it is not a huge problem. School Committee leaves at 9:00 PM. Page 1 2 5 v FINCOM Minutes 2015 -03 -I1 Page 3 Mr. Dockser said next week the committee will be looking at the enterprise funds which should be fairly straight forward and quick. He told the committee that the 25th is the final vote so ask any questions before then. He then informed the committee that the subcommittee should be getting the phase one report back from Powers & Sullivan next week and they will report back to FINCOM as soon as they go over it. Mr. McNeice made a motion to accent the minutes from February 23, 2015. second by Mr. Moll and approved with a 7 -0 -1 with Ms Herrick abstaining Ms Landry made a motion to accent the minutes from October 29 2014 as amended, second by Ms Herrick approved with an 8 -0 -0 vote Mr. McNeice made a motion to adjourn at 10 PM second by Ms Landry and "Proved with an 8 -0 -0 vote. Respectfully submitted, Secretary Page 1 3 cl� of RF4��b . , a Office of the Town Manager ,6�9'fNCORp��P� 16 Lowell Street Reading, MA 01867 I To: /� Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 21, 2015 RE: FY16 Town Manager Budget update 781 - 942 -9043 town manager ci.reading.ma.us www.readingma.gov /town - manager I had alerted FINCOM to the likely changes in both snow & ice and the Library long range plan requests, and each has changed. Snow & Ice is $900,000 which gets us through all expenses to -date and allows for a modest storm to come. As indicated the Library request will increase to $40,000. One unexpected change is that due to about $90,000 in state pothole funding available immediately, we will withdraw a $50,000 request for some local funding for the same purpose. There are two developments in the School department, and each will require a debt article to be added to the Special Town Meeting to be held on the first night of Annual Town Meeting. The first is repairs to the RMHS retaining wall, desired to be done this summer. Enclosed in your packet is an email from the Superintendent describing the maximum $620,000 cost at what is called a "50% Opinion ". The School Committee meets to discuss this next Thursday, so as a courtesy the Board of Selectmen are asked to sponsor this Article at the Special Town Meeting, with the Warrant to be closed on Tuesday night. Bids for the modular classrooms have come in, and some additional steps are needed in quickly rebidding the project. One possible outcome of this rebidding is that the $1.2 million is adequate; another is that it is not. In order to provide maximum flexibility for this project, which is clearly time sensitive, we will request a debt article for this project. In the attached planning materials I have used $1.5 million in debt as a conservative placeholder. Again, the Board of Selectmen will be asked to sponsor this Article as well. We had previously checked with the DOR about turning the $1.2 million of Free Cash already approved by Town Meeting into a future debt Article (of the same amount or more), just in case. The School department understands that they may not spend ANY of the approved $1.2 million for us to ask Town Meeting to make this conversion — it is unusual but perfectly legal. While we had some extra room for debt service in the FY16 budget, we do need to increase the budget now to accommodate these two School projects. Fortunately we had enough surplus revenues to fund this increase, so there is no need to change to the $1.5 million (suggested but not voted) use of Free Cash. While we will not know our exact course of action on either School project when FINCOM is asked to vote next week, I will ask that you vote as outlined to be financially flexible and conservative. I have tried to estimate the worst -case cost for each project based on current information from the School department. Clearly if things turn out better we simply won't need the increased debt service budget. Article NCOM Vote FINCOM Report Annual Town Meeting 1 Election xxx xxx 2 Reports xxx Mark Dockser 3 Instructions - xxx xxx 4 Capital Plan 5 FY15 Budget 6 Smart Growth SF 7 OPEB Trust 8 Complete Streets 9 Public Ways xxx xxx 10 Rubbish contract 11 Animal Control xxx xxx 12 Associate Members xxx xxx 13 Posting of Warrant xxx xxx - 14 Cell Tower Leases 15 Dispose Surplus 16 Debt - Sewer /MWRA 17 Debt - Cemetery Garage 18 Affordable Housing TF 19 Revolving Funds 20 FY16 Budget see handout 21 FY16 Chapter 90 22 Remove TM members xxx xxx Special Town Meetinq 1 Reports - xxx xxx 2 Instructions xxx xxx 3 Capital xxx xxx 4 Debt - Birch Meadow Lighting_ 5 Debt - RMHS Retaining Wall 6 Debt - School Modular Classrooms 7 Sutton Brook litigation D FY14 Spending Scorecard Line Category FY14 Budget FYI Budget FY16 Budget FY16 Budget % FINCOM % Bdgt revised revised Town Finance chn votes Manager Committee ' B99 Benefits $ 13,515,050 $14,116,590 $15,050,744 $15,050,744 6.6 °; 17.4% 15.4% C99 Capital $ 2,355,500 $2,308,000 $2,201,000 $2,201,000 -4.6% 2.5% 2.3% D99 Debt service $ 3,970,500 $3,377,730 $4,475,000 )$4,525,000 34.0 %' 5.2% 4.6% E99 Education - Vocational $ 371,250 $467,000 $490,350 $490,350 5.0% 0.6% 0.5% F99 Finance Committee Reserves $ 150,000 $150,000 $150,000 $150,000 0.0%, 0.2% Total Shared Costs! $ 20,362,300 $ 20,419,320 $ 22,367,094 $ 22,417,094 9.8 %' 25.9% 22.9% G91 Administrative Services wages $ 1,095,940 $1,144,925 $1,216,700 $1,216,700 6.3% 1.4% 1.2% G92 Administrative Services expenses $ 1,072,150 $1,210,900' $1,239,200 $1,239,200 2.3 %{ 1.4% 1.3% H91 Public Services wages $ 927,511 $1,042,275 $1,194,100 $1,194,100 14.6 %1 1.4% 1.2% H92 Public Services expenses $ 494,700 $446,850 $368,200 $368,200 - 17.6 %' 0.4% 0.4% 191 Finance wages $ 581,670 $584,325 $603,565 3.3 %1 0.7% 0.6% 192 Finance expenses $ 139,300 $135,000 $142,200 $142,200 5.3 %°' 0.2% 0.1% J91 Public Safety wages $ 8,477,625 $8,872,206 $9,165,775 $9,165,775 3.3 %!, 10.6% 9.4% J92 Public Safety expenses $ 381,254 $393,835 $376,750 $376,750 -4.3% - 0.4% 0.4% K91 Public Works wages $ 2,312,216 $2,363,350 $2,403,800 $2,403,800 1.7_ %' 2.8% 2.5% K92 Public Works expenses $ 837,750 $896,550 $883,050 $883,050 _ 1 5 %' 1.0% 0.9% K93 Public Works Snow & Ice $ 600,000 $625,000 $625,000 $625,000 0.0 %I 0.7% 0.6 %° K94 Public Works Street Lights $ 200,000 $200,000, $210,000 $210,000 5.0 %, 0.2% 0.2% K95 Public Works Rubbish $ 1,490,000 $1,490,000 $1,538,000 $1,538,000 3.2 %' 1.8% 1.6% L91 Library wages $ 1,046,338 $1,095,555 $1,159,069 $1,130,569 3.2 %I 1.3% 1.2% L92 Library expenses $ 284,000 $292,730, $308,870 $295,891 11 1.1 %; 0.4% 0.3% Lxx Library reductions ($41,479) $0 0.0% 0.0% Total Municipal Govt' $ 19,940,454 $ 20,793,501 $ 21,392,800 $ 21,392,800 2.9 %, 24.7% 21.9% U99 School_ Department $ 38,701,365 $40,317,973. $41,350,043 $41,350,043 2.69/6' 42.3% V99 Town Facilities $ 704,633 $700,167 $777,977 $777,977 11.1% 0.9% 0.8% Total School & Facilities $ 39,405,998 $ 41,018,140 $ 42,128,020 $ 42,128,020 2.7% 48.7% 43.1% VOTED GENERAL FUND $ 79,708,752 $ 82,230,961 $ 85,887,914 $ 85,937,914 4.5 %! 99.3% State Assessments $ 639,237 $ 608,794 $ 628,285 $ 628,285 3.2%' 0.7% TOTAL $ 80,347,989 $ 82,839,755 $ 86,516,199 $ 86,566,199 4.5 %' 100.0% W99 Water Enterprise Fund $ 5,881,529 $5,208,144 $5,211,075 $5,211,075 0.1% 46.7% 5.3% X99 Sewer Enterprise Fund $ 5,861,407 ! $6,452,079 $5,570,710 $5,570,710 - 13.7% 49.9% 5.7% Y99 Storm Water Enterprise Fund $ 392,846 $369,650 $385,800 $385,800 4.4 %' 3.5% 0.4% TOTAL ENTERPRISE FUNDS $12,135,782 $12,029,873 $11,167,585 $11,167,585 ! -7.2% GRAND TOTAL VOTED $ 91,844,534 $ 94,260,834 $ 97,055,499 $ 97,105,499 3.0%', 99.40/. 0 LeLacheur, Bob To: Doherty, John Subject: RE: 13064.07 Reading HS Retaining Wall From: Doherty, John [ mailto: John.Doherty@ reading. k12. ma. us] Sent: Thursday, March 19, 2015 1:33 PM To: LeLacheur, Bob Subject: 13064.07 Reading HS Retaining Wall :•. T� talking earlier. I have attached three docu he 50 %Opinion of Probably Cost for the RMHS Retaining Wall. We should have a firmer cost by pnl S , ut we have been told that it wi o go higher than the $620,000. he cost will depend on how much of the wall will need to be replaced. In discussions with Kelly, the work can definitely happen over I hope this helps. if you have any questions, please do not hesitate to contact me. Take care John F. Doherty, Ed.D. Superintendent of Schools, Reading Public Schools Reading Rotary President 2014 -15 82 Oakland Road Reading, MA 01867 Phone: 781- 944 -5800 John.doherty @reading.k12.ma.us C-61,10 Engineers I Scientists I Planners PARE CORP. COM • • • March 9, 2015 Ms. Kelly Colon Reading Public Schools 62 Oakland Road Reading, MA 01867 Re: 50% Opinion of Probable Cost Reading Memorial High School Oakland Road Reading, MA (PARE Project No. 13064.07) Dear Ms. Colon: Pare Corporation (PARE) has reviewed the current conditions of the apparently failing retaining wall at Reading Memorial High School. The wall is located along the southwest edge of the parking lot adjacent to Oakland Road. Based on several site visits and a review of field notes and photographs, major deficiencies were observed. Several sections of the wall are not plumb and are out of both horizontal and vertical alignment causing cracked blocks and separation of joints. In addition, there is apparent settlement of ground surfaces both in front of and behind the wall resulting in displaced sidewalks, cracked asphalt, and uneven ground surfaces. Based on the severity and extent of areas affected by these deficiencies, it has been determined that the section of wall to the south of the staircase will need to be removed and reconstructed in its entirety. DISCUSSION PARE has reviewed several historical documents and found that a section of the former school occupied the area of the current wall. It is possible that uncontrolled fill underlies this wall associated with the demolition of this previous structure, and settlement of this fill could be the cause of the observed movement of the retaining wall. A pending subsurface investigation will allow for a better understanding of the conditions below the surface and therefore, a better understanding of the effort required and costs to improve the ground below the wall. As such the second page of the attached OPC is PARE's best - estimate of costs until the subsurface investigation has been performed. The following assumptions were made on this section of the OPC: 1. The depths estimating over- excavation and F &I (Furnish and Install) Fill were calculated for the required excavation within the influence zones associated with excavating 0 to 2 feet, 2 to 4 feet, and 4 to 6 feet below the bottom of the proposed wall. The influence zone is defined as the area below the wall within a 1:1 slope from 1 foot beyond the base of either end of the limits of the wall. The over - excavation was then tied back into the existing ground surface at a 1.5H:1 V slope from the lowest point of the over- excavation. 2. The excavation costs provided are for 2 foot increments of depth; therefore, if over - excavation to 6 feet is required, the total anticipated cost, as identified within the 50% OPC, would be the combined costs of each 2 foot increment provided ($48,120 + $62,130 + $100,110), for a total cost of $210,360. 3. Other assumptions made for the over - excavation are identified in the tabulated 50% OPC provided. • 10 LINCOLN ROAD, SUITE 103 FOXBORO, MA 02035 8 BLACKSTONE VALLEY PLACE LINCOLN, RI 02865 T 508.543.1755 F 508.543.1881 T 401.334.4100 F 401.334.4108 Ms. Kelly Colon -2- March 9, 2015 Attached is a 50% Opinion of Probable Costs (OPQ in which PARE estimates the expected construction and engineering costs associated with the design and construction of a new wall. The costs associated with construction observation and construction phase services by an Engineer are not included at the client's request and are to be negotiated. The costs associated with the "Construction" and "Engineering" sections on the first page of this OPC have been discussed with the wall block manufacturer and represent the likely costs of demolishing and reconstructing the wall based on the known information. Based on current understanding the costs could range from $361,000 to $620,000; however, pending the subsurface investigation and final project scope, the upper bound of th is estimate could be exceeded if the unsuitable soil conditions are encountered beyond 6 feet of depth. PARE preliminarily estimates that the construction duration could be in the order of 8 to 10 weeks. As noted above, PARE will be able to provide additional recommendations for construction and a more accurate OPC when the subsurface investigation and topographic survey have been completed. If you have any questions, please feel free to contact us at 508.543.1755. Sincerely, PARE CORPORATION � Simon J. Mc rat , P.G. Senior Project Engineer �J. Matthew Bellisle P. E. Senior Vice President Z:VOBS \13 Jobs \13064.07 Reading HS Geotech Engr Svcs \Costs\OPC Cover Letter.docm r David Caouette, E.I.T. Senior Engineer cp PARE PROJECT Reading SR Block Ref Wall 111,1 Wall A) PROJECT NUMBER. 13064.07 SUBJECT Opnion of Probable Cost COMPUTATIONS BY MED DATE: Feb.,y2015 n Level OPC Item Quantity Unit Unit Price Total Source Notes General Bid Items Portable Toilets Project Superintendent QC Plans Submittals Schedules Meetings Project Sign Proctor Tests Sieve Analyses Concrete Sampling /Testing Concrete Compression Tests Field Density Testing Chemical Soil Tests Subtotal Mobilization 3 Demolition Mobilization Demobilization Subtotal Erosion Control Straw Bales 1 MON $ 150.00 $ 150.00 1 MON $ 6,200.00 $ 6,200.00 1 LS $ 3,000.00 $ 3,000.00 1 LS $ 3,000.00 $ 3,000.00 1 LS $ 1,500.00 $ 1,500.00 4 EA $ 150.00 $ 600.00 1 LS $ 900.00 $ 900.00 4 TEST $ 225.00 $ 900.00 4 EA $ 100.00 $ 400.00 1 EA $ 400.00 $ 400.00 1 EA $ 30.00 $ 30.00 10 DAY $ 500.00 $ 5,000.00 1 EA $ 1,000.00 $ 1,000.00 10 CY $ $ 25,080.00 i LS $ 10,000.00 $ 10,000.00 1 LS $ 10,000.00 $ 10,000.00 300 LF $ Subtotal $ 1,440.00 Excavation for Removal of Existing Wall $ 1,840.00 Excavation Within Footprint of Proposed 470 CY $ Additional Excavation for 1.5:1 side slope 310 CY $ Subtotal S 1,056.00 Remove Existing Wail $ 16,320.00 Asphalt Sidewalk Demo 180 SY $ Curb Demo 230 LF $ Asphalt Parking Lot Demo 240 SY $ Fence Demo 260 LF $ Fence Post Demo 33 EA $ Remove Existing Block 80 CY $ Excavation for Stone Pad 10 CY $ Subtotal 285,000.00 Rebuild Wall Furnish and Stage Stone Block 2150 SF $ Furnish and Stage Synteen SF 35 8380 SF $ Furnish and Install Stone Pad 10 CY $ Fine grade Stone Pad 60 SY $ Install Blocks and Geogrid 2150 SF $ Install Reinforced Soil 780 CY $ Install Drainage Pipe and Weep Holes 266 LF S Install Drainage Stone and Geotextile 60 CY $ Subtotal $ 20,000.00 7.00 $ 2,100.00 S 2,100.00 25.00 $ 11,75000 25.00 $ 7,750.00 S 19500.00 8.00 $ 1,440.00 8.00 $ 1,840.00 13.00 $ 3,120.00 2.00 $ 520.00 32.00 S 1,056.00 204.00 $ 16,320.00 25.00 $ 250.00 75.00 Fs----24.546 00 12.00 $ 25,800.00 0.42 $ 3,520.00 100.00 $ 1,000.00 20.00 $ 1,200.00 6.00 $ 12,900.00 40.00 $ 31,200.00 10.00 $ 2,660.00 75.00 $ 4,500.00 Subtotal Fs--782,780 00 Pavement, Curbing, Raffling, and landscaping Fence Post Install 33 EA E 92.00 $ 3,036.00 Fence Rail Install 260 LF $ 41.00 $ 10,660.00 Curb 230 LF $ 27.00 $ 6,210.00 Asphalt Sidewalk 180 SY $ 29.00 $ 5,220.00 Asphalt Packing Lot 240 SY $ 38.00 $ 9,120.00 Pavement Markings 500 LF $ 4.88 $ 2,440.00 Site Landscaping at Base of Wall i LS $ 5,000.00 $ 5,000.00 Subtotal $ d1,686. 01 SUBTOTAL $216,000.00 Contract Bonds $ 5,000.00 10% Owner Controlled Contingency $ 20,000.00 CONCEPTUAL OPINION OF CONSTRUCTION COST $ 241 ,000.00 20% Design Contingency $ 44,000.00 CONCEPTUAL OPINION OF TOTAL CONSTRUCTION COST $ 285,000.00 Engineering Engineering Costs Currently Under Contract Task 001: Existing Configuration Review $ 1,000.00 Task 002. Geotechnical Site Evaluation $ 5,500.00 Task 003: Topographic Survey $ 3,200.00 Task 004: Retaining Wall Design $ 3,000.00 Task 005: Contract Documents $ 10,000.00 Task 006: Bid Assistance $ 5,000.00 ENGINEERING COST $ 27,700.00 Additional Engineering Costs To Be Negotiated Engineers Judgment Recent project bids Laboratory Quote plus markup Laboratory Quote plus markup Recent project bids Laboratory Quote plus markup Recent project bids Recent project bids Engineers Judgment Engineers Judgment Recent project bids Recent Project Costs Recent Project Costs Means 2010 02 41 1333/4000 Means 2010 02 41 13.17/6000 Means 2010 02 41 13.17 / 5050 Means 2010 02 41 13,62/ 1400 Means 2010 02 41 13.62/1000 Means 2010 02 41 13.33/ 1500 Recent Project Costs Material Cost from J &J Materials Material Cost from J &J Materials Recent Project Costs Means 2010 31 22 16.10 / 3100 Means 2010 32 32 23.131 7140 Recent Project Costs Engineers Judgment Engineers Judgment Means 2010 32 31 13.30 16580 Means 2010 32 31 1310 / 0300 Means 2010 32 16 13.26 10550 Means 2010 32 12 16.13 / 0480 Means 2010 32 12 16.13 / 0120,0380,3000 Means 2010 32 17 23.13 / 0730 Engineers Judgment (Rounded to the nearest $1,000) (Rounded to the nearest $1,000) (Rounded to the nearest $1,000) (Rounded to the nearest $1,000) (Rounded to the nearest $1,000) (Rounded to the nearest $1,000) Page 1 of 2 Assume $45rhr labor & 3100/d per dkm Assume 40 hrs @ $75Mr Assume 40 his @ $75Rv Assume 20hrs @ $75Ihr Assume 2hrs each @ $75mr Move in equipment. Chain Link around LOD Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for careful removal and salvage (150 %) Assumes no salvage Assumes no salvage Adjusted for small quantity Adjusted for small quantity (600 %) Adjusted for placement of geognd (120 %) Assumes entire excavation filled 100% import reinforced soil entire length of wall with weep holes every 50 feet (5EA) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (150 %) Adjusted for small quantity (400 %) 2% of Project Subtotal 10% PROJECT Reading SR Block Ret Wall (RaR Wall A) PROJECT NUMBER' 13064 07 SUBJECT. Opinion of Probable Cast COMPUTATIONSBY MED DATE- February2015 50% Desian Level OPC Item Quantity Unit Unit Price Total Source Notes Construction Administration To Be Negotiated Potential Add -0ns LSP Services LSP Services 1 LS $ 7,500.00 $ 7,500.00 Engineers Judgment Potential for LSP if Contaminated Soils are encountered during over - excavation Subtotal r$----7 ,500.00 Rehabilitate Parking Lot Assumes 35 feet avg width beyond wall limits and 325 feet long Means 2010 02 41 13.17 15050 Adjusted for small quantity (120%) Recent Project Costs Asphalt Parking Lot Demo 1270 SY $ 11.00 $ 13,970.00 Excavation of Existing Base Material 430 CY $ 25.00 $ 10,750.00 F &I Geogrid 1270 SY $ 5.00 $ 6,350.00 F &I fill 430 CY $ 40.00 $ 17,200.00 Asphalt Parking Lot 1270 SY $ 30.00 $ 38,100.00 Subtotal $ 86,370.00 Over-excavation of Unsuitable Bearing Material Over - excavation 0 -2 feet 600 CY $ 30.00 $ 18,000.00 F &I fill 600 CY $ 40.00 $ 24,000.00 Asphalt Parking Lot Demo 120 SY $ 13.00 $ 1,560.00 Asphalt Parking Lot 120 SY $ 38.00 $ 4,560.00 Subtotal r $ 48,120.00 Over- excavation 2 -4 feet 740 CY $ 35.00 $ 25,900.00 F &I fill 740 CY $ 40.00 $ 29,600.00 Asphalt Parking Lot Demo 130 SY $ 13.00 $ 1,690.00 Asphalt Parking Lot 130 SY $ 38.00 $ 4,940.00 Subtotal r$----62—,130 00 Over - excavation 4 -6 feet 1090 CY $ 35.00 $ 38,150.00 F &I fill 1090 CY $ 40.00 $ 43,600.00 Asphalt Parking Lot Demo 130 SY $ 13.00 $ 1,690.00 Asphalt Parking Lot 130 SY $ 38.00 $ 4,940.00 Asphalt Roadway Demo 230 SY $ 13.00 $ 2,990.00 Asphalt Roadway 230 SY $ 38.00 $ 8,740.00 Subtotal r $ 100,110.00 Recent Project Costs Adjusted for potential necessary dewatenng efforts Recent Project Costs Means 2010 02 41 13.17 / 5050 Adjusted for small quantity (150%) Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (150%) Recent Project Costs Adjusted for potential necessary dewatenng efforts Recent Project Costs Means 2010 02 41 13.17 15050 Adjusted for small quantity (150%) Means 2010 32 12 1 6. 13 / 0120,0380,3000 Adjusted for small quantity (150%) Means 2010 02 41 13.17 / 5050 Adjusted for small quantity (150%) Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (150%) Page 2 of 2 Assumes 35 feet avg width beyond wall limits and 325 feet long Means 2010 02 41 13.17 15050 Adjusted for small quantity (120%) Recent Project Costs Engineers Judgment Recent Project Costs Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (120%) Recent Project Costs Adjusted for potential necessary dewatenng efforts Recent Project Casts Means 2010 02 41 13.17 / 5050 Adjusted for small quantity (150%) Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (150%) Recent Project Costs Adjusted for potential necessary dewatenng efforts Recent Project Costs Means 2010 02 41 13.17 / 5050 Adjusted for small quantity (150%) Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (150%) Recent Project Costs Adjusted for potential necessary dewatenng efforts Recent Project Costs Means 2010 02 41 13.17 15050 Adjusted for small quantity (150%) Means 2010 32 12 1 6. 13 / 0120,0380,3000 Adjusted for small quantity (150%) Means 2010 02 41 13.17 / 5050 Adjusted for small quantity (150%) Means 2010 32 12 16.13 / 0120,0380,3000 Adjusted for small quantity (150%) Page 2 of 2 General Fund FY15: $1,977,000 $1.0 mil. Recreation: Birch Meadow field lighting (moved up from larger project in FY17) as debt / 1 $ 620,000 School Fac: RMHS Retaining wall repairs as debt $300,000 School Fac: increase Modular Classrooms, now as debt $ 34,000 DPW Car #5 Chevy Blazer (replace 2000 model) $ 23,000 Firefighter breathing air bottles & related safety face pieces (moved up from FY17) FY16: - $314,000 ($134,000) Town Fac: Main Fire Station roof repair project (defer to FY17) ($120,000) Town Fac: Town Hall roof repair project — retain only $80,000 for connector repairs ($ 60,000) Town Fac: West Side Fire Station roof repair project (defer to FY17) FY17: +$519,000 $134,000 Town Fac: Main Fire Station roof repair project (from FY16) +$120,000 Town Fac: Town Hall roof repair project (from FY16 - now $420k total) $115,000 DPW Truck #10 (move up from FY19) $100,000 DPW Aerial Pickup Truck #14 (replaces 1994 model) $ 60,000 Town Fac: West Side Fire Station roof repair project (from FY16) ($ 10,000) Firefighter breathing air bottles (move up to FY15) FY17+ ($800,000) Reduce Birch Meadow field project to $1.5 million Various other chanaes made Enterprise Funds - Water FY15 and FY17: $0 No changes made FY16: +$150,000 $150,000 Utility Truck #5 (move up from FY22) Y18+ Various changes made Enterprise Funds - Sewer FY15: +$600,000 $520,000 Batchelder Road Sewer Station (move up from FY16) $ 80,000 SCADA programming for Sewer Station projects FY1 6: ($480,000) $ 40,000 Pickup truck #8 (moved up from FY17) ($520,000) Batchelder Road Sewer Station (move up to FY15) FY17: ($40,000) ($40,000) Pickup truck #8 (moved up to FY16) FYI 8+ Various changes made 69, CFILU11irizitt ru►lub — OLUU111 vva[er FY15: 0 No changes FYI 6: 1$25,000) +$100,000 General drainage improvement projects (total now $125,000) ($125,000) Eliminate purchase of new dump truck FY17: ($25,000) +$125,000 General drainage improvement projects (total now $125,000) ($150,000) defer Saugus River Design to FY18 FY18+ Various changes Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2015 — FY 2025 Capital Improvements Program by a vote of xx at their meeting on March 25, 2015. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk () next to their name. Please note that the Board of Selectmen may act as the sponsor for Articles at Town Meeting, but they do so as a courtesy and may or may not agree with it. "Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted xx to support this Article. After the vote on Article 4 (above) concludes, the Special Town Meeting will begin. When the Speclal Town Meeting concludes, Article 5 (below) will be considered. ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town Meeting of April 28, 2014 and amended under Article 8 of the Special Town Meeting of September 29, 2014, further amended under Article 4 of the Special Town Meeting of January 5, 2015 and further amended under Article 6 of the Special Town Meeting of February 23, 2015; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide.a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: General Fund - Wages and Expenses Account Line Description Decrease Increase B91 - Benefit wages Disability Retirement (Three Firefighters - $151,662 (new line) cost shifted from department to central $0 $600,000 location $600,000 B99 - Benefits Retirement ($49,000) $ 224,000 $600,000 Expenses Health Insurance Premiums $175,000 C99 - Capital DPW Car #5 Chevy Blazer $34,000 $ 57,000 Expenses Firefighter safety equipment $23,000 D99 - Debt Service Interest savings from refinancin $ 75,000 G92 - Administrative Legal expenses $80,000 $115,000 Services Expenses Charter (8,500 copies mailed) $20,000 Tech nolo /Police software license $15,000 J92 - Public Safety Police Academy tuition reimbursed by $ 3,500 Expenses employee directly to General Fund K91 - Public Works Vacation /Sick Retirement buyback $ 11,628 wages K92 - Public Works Professional Development $10,000 $ 50,000 expenses Shade Trees $2,000 Fuel $62,000 K93 - Public Works Snow & Ice removal $900,000 snow & ice K94 - Public Works Rubbish disposal $ 75,000 street lights K95 - Public Works Street lights $ 25,000 Rubbish L92 - Library Library Long Range Plan $40,000 Expenses Subtotals $449,000 $1,278,790 Net Operating Expenses $ 829,790 From Sick Buyback stabilization fund $ 11,628 From Inspections Revolving Fund $ 140,000 From Free Cash $ 678,162 Enterprise Funds -Wages and Expenses Account Line Description Decrease Increase X99 Sewer Sewer station project (Batchelder Road) moved up from FY16 $520,000 SCADA for sewer station projects $80,000 $600,000 Subtotals $0 $600,000 Net Operating Expenses $600,000 From Sewer Reserves $600,000 ham_ IL (1\ 2015 Special Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ Motion to Table — 2 Instructions Board of Selectmen ♦ Motion to Table — 3 Amend the Capital Improvement Board of Selectmen ♦ Motion to Table — Pro ram FY 2015 -FY 2025 4 Authorize Debt — Birch Meadow Board of Selectmen ♦ Presentation — Bob 2/3 vote required Field lighting LeLacheur ♦ FINCOM report - .uthorize Debt — RMHS Retaining Board of Selectmen ♦ Presentation — Dr. 2/3 vote required Wall repairs John Doherty ♦ FINCOM renort - 6 Authorize Debt — School modular Board of Selectmen ♦ Presentation — Dr. 2/3 vote required classrooms John Doherty ♦ FINCOM report - 7 Settle potential litigation — Sutton Board of Selectmen ♦ Presentation — Bob Brook Disposal Area Superfund Site LeLacheur /Ray Miyares ♦ FINCOM renort - 3/21/2015 1 (n� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2015. , Constable A true copy Attest: Laura Gemme, Town Clerk TOWN WARRANT OF$£go'H N d 6�9 :1NC0RQ0RP COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, April 28, 2014, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of field lighting systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said field lighting systems improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto Board of Selectmen RTICLE 5 To see what sum the Town will raise by borrowing or transfer from available ,\ f nds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of retaining walls at Reading Memorial High School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen RTICLE 6 To see what sum the Town will raise by borrowing or transfer from available nds, or otherwise, and appropriate for the purpose of purchasing and placing modular classroom units at elementary schools, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen ARTICLE 7 To see if the Town will vote, pursuant to Section 5.2 of the Reading General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen n and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _tn day of 12015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING , Constable �b operatin g budgets = => 3.60% 3.75% 3.50% 2.75% 1.50% 1.30% Town of Reading Budget Summary One Yr Recent Changes Current One Yr Changes Projected One Yr Changes Projected One Yr Changes Projected One Yr Changes Projected One Yr Changes 312111511:34 AM FY - 2013 FY - 2013 FY - 2014 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 - 63,457,470 FY - 2017 12% FY18 65,457,116 FY - 201 - 3.2% Revenues 54,479,102 3.4% 552774,186 2.4% 58,337,728 4.6% 61,517,780 5.5% TotalProperty Taxes Total Other Local Revenue 5,380,000 -0.4% ° 5,652,474 5.1% 6,119,266 8.3% 6,337,500 3.6% 6,465,000 2.0% 6,592,500L 2.0% Total lntergov'tRevenues 12,955,108 -0.1% 13,096,149 1.1% 13,282,318 1.4% 13,614,376 2.5% 13954,735 25% 14,303,604 2.5% Total Transfers & Available 4,406,704 7.3% 4,835,042 9.7% 3,755,816 -22.3% 3,679,131 -2.0% 3,689,841 0.3% 3,699,923 0.3% Revs before Free Cash $ 77,220,914 2.8% $ 79,357,851 2.8% $ 81,495,128 2.7% $ 85,148,787 4.5% $ 87,567,046 2.8% $ 90,053,143 2.8% Free Cash 697,733 -19.2% 1,050,000 50.5% 1,700,000 61.9% 1,500,000 -11.8% 1,500,000 0.0% 1,500,000 0.0% (200,000) suggested Net Available Revenuesl $ 77,918,646 2.5% $ 80,407,851 3.2% $ 83,195,128 3.5% $ 86,648,787 4.2% $ 89,067,046 2.8% $ 91,553,143 2.8% Accommodated Costs Benefits 13,329,635 3.7% 13,515,050 1.4% 14,116,590 4.5% 15,021,176 6.4% 16,026,242 6.7% 17,061,697 6.5% Capital 1,937,700 104.4% 2,355,500 21.6% 2,308,000 2.0% 2,201 000 -4.6/0 2,175,000 -1.2% 1,700,000 -21.8% Debt 4,539,575 -25.1% 3,970,500 -12.5% 3,222,73...... 18.8% 4,511 ° Energy gY 1,911,168 -4.7% 1,938,945 1.5% 1,898,4651 - 2.1 /o ° 4 3.5% 2,126,288 3.5% Financial - 3.3% 810,000 0.0% - 835, 000 2.5% - , Education - Out of district 3,344,000 13.4% . 0 ° 3,598,098 7.6 /0 3,858,094 7.2% ° 3.9 /0 4,208,682 5.0% 4,419,117 ' 5.0% Education - Vocational 325,000 - 22.5% 371,250 14.2% 467,000 25.8% 490,350 5.0% 514,868 5.0% 540,611 5.0% Miscellaneous 2,898,937 3.2% 2,957,750 2.0% 2,933,913 -0.8% 3,001,184 2.3% 3,082,725', 2.7% 3,190,591 3.5% Accommodated Costs $ 29,026,250 -2.1% $ 29,457,093 1.50/6 $ 29,579,892 0.4% $ 32,029,378 8.3% $ 33,628,009 5.0% $ 35,417,358 5.3% Operating Costs �11)) Municipal Go'vt Operating 14,543,129 3.6 / 15,423,120 3.75% 16,240,552 3.5% 16,971,528 2.75/ 17,233,206 - 1.5% 17,457,237 1.3% adjustments (comm. priority 322,528 268,235 276,750 7,000 adjustments (entfunds ovet 771,190 2.0% 822,418 6.6% 851,203 3.5% 874,611 2.75% 887,730 1.5% 899,270 1.3% TOTAL Muni Government 15,636,848 5.7% 16,513,773 5.6% 17,368,505 5.2% 17,853,139 2.79% 18,120,936 1.5% 18,356,508 1.3% School & Bldgs Operating 32,049,069 3.6% 33,764,332 3.75% 35,136,172 3.5% 36,307,917 2.75% 362852,536 1.5% 37,33.1,619 1.3% adjustments (comm. priorit 494,865 183,661 200,000 Schools circuit breaker adjustment for FY12 TOTAL School & Bldgs 32,543,934 4.5% 33,947,993 4.3% 35,336,172 4.1% 36,307,917 2.75% 36,852,536 1.5% 37,331,619 1.3% Town Bldgs Operating Targ I 439,499 3.6% 455,980 3.75% 425,346 -6.7% 437,043 2.75% 443,599 1.5% 449,366 1.3% adjustments (comm. priority) (45,018) TOTAL Town Bldgs 439,499 3.6%1 410,962 -6.5% 425,346 3.50/1 437,043 2.75% 4439599 1.5% 449,366 1.3% Operating Budgets 1 $ 48,620,281 4.9% $ 50,872,728 4.6% $ 53,130,023 .4% 4.4%11 $ 54,598,099 2.76% $ 55,417,070 1.5% $ 56,137,492 1.3% TOTAL SPENDING $ 77,646,531 2.4% $ 80,329,821 3.5% $ 829709,915 3.0% $ 869627,477 4.74%1 $ 89,045,080 '', 2.8% $ 91,554,850 2.8% 21,310 21,967 (1,707)' 17�) �R ) al f Town of Reading One Yr One Yr One Yr One Yr One Yr One Yr Revenues • Details Approved Changes FY - 2013 FY - 2013 Projected FY - 2014 Changes FY - 2014 FY15 Changes FY - 2015 FY16 Changes FY - 2016 FY17 Changes FY - 2017 FY18 Changes FY - 201 312111511:34 AM Property Taxes Tax levy (within levy limit) 52,483,622 - - 3.2% 54,350,038 3.6 % 56,468,821 3.9% 58,745,545 4.0% 60,726,683 3.4% 62,757,350 3.3% New Growth 579,830 ° 78.4% 622,526 7.4 /0 843,905 ° 35.6 /0 500,000 -40.8 /0 500,000 0.0% 500,000 ' 0.0% Tax levy (debtexclusion) 2,030,650 -1.4% 1,431,997 - 29.5% 1,671,136 16.7 % 2,934,523 75.6% 2,909,632 0.8% 2,895,582 -0.5% Abatements and exemption 615,000 2.5% (630,375) 2.5% 646,134 2.5% 662,288 2.5% (678,845) 2.5% 695,816 2.5% Total Property Taxes 54,479,102 3.4% 55,774,186 2.4% 58,337,728 4.6% 61,517,780 5.5% 63,457,470 3.2% 65,457,116 3.2% Other Local Revenues 2,650,000 -1.9% 2,852,474 7.6% 3,147,516 10.3% 3,250,000 3.3% 3,325,000 2.3% 3,400,000 2.3% Motor Vehicle Excise Meals Tax 300,000 50.0% 350,000 16.7% 350,000 0.0% 350,000 0.0% 360,000 2.9% 370,000 2.8% Penalties /interest on taxes 160,000 10.3% 175,000 9.4% 180,000 2.9% 200,000 11.1% 205,000 2.5% 210,000 2.4% Payments in lieu of taxes 325,000 3.2% 325,000 0.0% 330,000 1.5% 335,000 1.5% 340,000 ! 1.5% 345,000 1.5% Charges for services 1,475,000 0.0% 1,500,000 1.7% 1,666,750 11.1% 1,700,000 2.0% 1,725,000 1.5% 1,750,000 1.4% Licenses & permits 140,000 -10.3% 140,000 0.0% 145,000 3.6% 150,000 3.4% 155,000 3.3% 160,000 3.2% Fines 110,000 -15.4% 110,000 0.0% 100,000 -9.1% 102,500 2.5% 105,000 2.4% 107,500 2.4% Interest Earnings 120,000 -40.0% 100,000 -16.7% 100,90011- 0.0% 150,000 50.0% 150,000 0 0% 150,000 0.0% Medicaid Reimbursement 100,000 42.9% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Total Other Local Revenul 5,380,000 ! -0.4% 1 5,652,474 5.1%1 6,119,266 8.3%1 6,337,500 3.6%1 6,465,000 2.0%1 6,592,500 2.0% Intergovernmental Revenue 12,955,108 5.3% 13,096,149 1.1% 13,282,318 1.4%1 Free Cash to 13,614,376 pay shortfalls 2.5% from 2.5% increase 13,954,735 2.5% 14,303,604 2.5% State Aid Total Inter ov't Revenueo 12,955,108 -0.1% 13,096,149 1.1% 13,282,318 1.4%1 13,614,376 2.5%1 13,954,735 2.5% 14,303,604 2.5% Operating Transfers and Available Funds 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% Cemetery sale of lots Sale of real estate funds 250,000 -16.7% 200,000 -20.0% 150,000 - 25.0% 100,000 -33.3% 50,000 -50.0% 0 0.0% Reading Ice Arena Authorit 100,000 0.0% 50,000 - 50.0% MSBA payments 215,828 - 70.0% 817,305 278.7% RMLD payment Enterprise Fund Support 2,200,738 771,190 -0.2% ° 2.0% 2,313,318 822,418 5.1% 6.6 /0 2,332,863 851,203 0.8% ° 3.5 /0 2,379,520 874,611 2.0% 2.8 /o 2,427,111 887,730 2.0% 1.5% 2,475,653 899,270 2.0% 13% _ 40R Stabilization Fund 368,000 100.0% 257,000 -30.2% Overlay surplus 475,947 100.0% 350,000 - 26.5% 350,000 0.0% 300,000 - 14.3% 300,000 0.0% 300,000 0.0% Total Transfers & Availab 4,406,704 7.3% 4,835,042 9.7% 3,709,066 - 23.3% 3,679,131 -0.8% 3,689,841 0.3% 3,699,923 0.3% OPERATING REVENUES 77,220,914 2.77% 79,357,851 2.77% 81,448,378 2.63% 85,148,787 4.54% 87,567,046 2.84% 90,053,143 2.84% Free Cash & Savings 697,733 -19.2% 1,050,000 1,700,000 1,500,000 1,500,000 1,500,000 TOTAL REVENUES $ 77,918,646 2.52% $ 80,407,851 3.19% $ 83,148,378 3.41% $ 86,648,787 4.21% 89,067,046 2.79% 91,553,143 2.79% �R ) al f Town of Reading ACcom Costs Summary One Yr One Yr One Yr One Yr One Yr One Yr 312111511:34 AM Benefits Capital Debt Energy Financial Education - Out of distric Education - Vocational Miscellaneous Community Priorities TOTAL Accomm. COSTS Accom Costs - Detail Projected Changes Projected Changes 4.5% Changes 4.5% Changes 3.0% Changes 4.5% Changes 4.5% (52,067) FY - 2013 FY - 2013 FY - 2014 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 FY - 2017 FY18 FY - 201 $ 2,175,000 -1.2% 13,515,050 ° 1.4 /0 14,116,590 ° 4.5 /o 15,021,176 6.4% 16,026,242 6.7% ° 13,329,635 3.7 /0 17,061,697 6.5% (52,067) recalculation - 50.0% 1,937,700 104.4% 2,355,500 21.6% 2,308,000 -2.0% 2,201,000 -4.6% 2,175,000 -1.2% 11700,000 -21.8% 0.0% 500,000 4,539,575 -25.1% 3,970,500 -12.5% 3,222,730 -18.8% 4,511,541 40.0% 4,750,600 5.3% 5,544,055 16. - 0 (154,546) ($150k inside levy) 1,911,168 4.7% 1,938,945 1.5% 1,898,465 -2.1% 1,985,858 4.6% 2,054,892 3.5% 2,126,288 3.5% 100,000 0.0% 740,000 3.4% 750,000 1.4% 775,000 3.3% 810,000 4.5% 815,000 0.6% 835,000 2.5% 10,541,976 8.0% 3,344,235 - 12.9% 3,598,098 7.6% 3,858,194 7.2% 4,008,269 3.9% 4,208,682 5.0% 4,419,117 5.0% 750,000 3.4% 325,000 - 22.5% 371,250 14.2% 467,000 25.8% 490,350 5.0% 514,868 5.0% 540,611 5.0% 85,000 6.3% 2,898,937 3.2% 2,957,750 2.0% 2,933,913 -0.8% 3,001,184 2.3% 3,082,725 2.7% 3,190,591 3.5% $16,026,242 6.7% $17,061,697 6.5% (52,067) 5% of net available revs(esi 32748,055 3,851,389 3, 991, 200 4,110, 713 $ (206,613) $ 29,026,250 -2.1% $ 29,457,093 1.5% $ 29,579,892 0.4% $ 329029,378 8.3% $ 33,628,009 5.0% $ 35,417,358 5.3% $ 200,000 Accommodated Costs - Benefits Contributory Retirement 3,125,885 3.6% 3,266,550 4.5% 3,413,545 4.5% 3,515,087 3.0% 3,673,266 4.5% 3,838,563 4.5% (52,067) Non - Contrib. Retirement 67,500 - 10.0% 35,000 -48.1% 0 - 100.0% 0 2,308,000 0 $ 2,201,000 0 $ 2,175,000 -1.2% OBRA fees & OPEB study 40,000 166.7% 15,000 -62.5% 40,000 166.7% 20,000 - 50.0% 40,000. 100.0% 20,000 - 50.0% 3,627,000 OPEB contribution 420,000 ' 0 100.00/ 450,000 7.1°% 475,000 5.6% 500,000 5.3% 500,000 0.0% 500,000 0.0% 1,087,730 Workers Compensation 341,250 5.0% 300,000 -12.1% 275,000 -8.3% 320,000 16.4% 336,000 5.0% 352,800 5.0% -26.0% Unemployment Benefits 120,000 -20.0% 100,000 -16.7% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Group Health / Life Ins. 8,475,000 -1.0% 8,593,500 1.4% 9,038,045 5.2% 9,761,089 8.0% 10,541,976 8.0% 11,385,334 8.0% Free Cash to pay over +8% Medicare 1 Social Security 675,000 3.8% 685,000 1.5% 700,000 2.2% 725,000 3.6% 750,000 3.4% 775,000 ! 3.3% (150,241) Police 1 Fire Indemnificatiol 65,000 8.3% 70,000 7.7% 75,000 7.1% 80,000 6.7% 85,000 6.3% 90,000 5.9% $ 5,544,055 Total Benefits 1 $13,329,635 3.7% $13,515,050 1.4% $14,116,590 4.5% $15,021,176 6.4% $16,026,242 6.7% $17,061,697 6.5% (52,067) 5% of net available revs(esi 32748,055 3,851,389 3, 991, 200 4,110, 713 4,232,871 4,357,878 _ Energy Savings to pay deb $ 300,000 $ 200,000 $ 4,048,055 4,051,389 3,991,200 4,110,713 4,232,871 4,357,878 less debt (net, inside levy) (2,279,765) (1,640,427) (1,551,594)1 (1,840,968) (2,648,473) Available for cash capital 1,768,290 2,410,962 2,439,606 2,533,695 2,391,903 1,709,405 Temp shift to OPERATING 1 (205,536) (211,644) Reduce for two years Extra Capital from 40R Fund 1 257,000 Total Capital 1 $ 1,937,700 104.4%1 $ 2,355,500 21.6% $ 2,308,000 -2.0%1 $ 2,201,000 -4.6%1 $ 2,175,000 -1.2% $ 1,700,000 -21.8% Accommodated Costs - Debt (net, inside levy limit) 3,010,000 _ - 14.9% 2,135,000 - - 29.1% 3,150,000 47.5% 3,627,000 15.1% 4,387,000 21.0% 122,000 ( ) Debt Service - Principal 3,535,000 -15.5% _ -__ Debt Service - Interest 1,004,575 -46.5 /0 % 960,500 -4.4 /0 1,087,730 13.2% 1,361,541 25.2% 1,123,600 -17.5% 1,157,055 3.0% (32,546) Excluded debt (2,043,982) -26.8% 26.8 (1,512,768) -26.0% (1,671,136) 10.5% (2,934,523) 75.6% (2,909,632) -0.8% (2,895,582) -0.5% (4,305), MSBA reimbursements (215,828) -53.3% (817,305) 278.7% Total Included Debt $ 2,279,765 -18.8% $ 1,640,427 - 28.0% $ 1,551,594 -5.4% $ 1,577,018 1.6% $ 1,840,968 16.7% $ 2,648,473 43.9% (150,241) Total Debt $ 4,539,575 -25.1% $ 3,970,500 - 12.5% $ 3,222,730 - 18.8% $ 4,511,541 40.0% $ 4,750,600 5.3% $ 5,544,055 16.7% (154,546) 541 Town of Reading Accom Costs - Detail Voted One Yr Changes Projected One Yr Changes One Yr Changes One Yr Changes One Yr Changes One Yr Changes 3121/1511:34 AM FY - 2013 FY - 2013 FY - 2014 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 FY - 2017 FY18 FY - 201 200,000 -1.8% 200,000 0.0% 200,000 0.0% 210,000 5.0% 220,000 4.8% 230,000 4.5% Accommodated Costs - Energy Street Lighting Heating of Buildings -Town 93,000 6.0% 93,979 1.1% 94,885 1.0% 139,454 47.0% 145,032 4.0% 150,833 4.0% Heating of Buildings -Schoo 456,358 2.3% 417,341 -8.5% 396,928 -4.9% 488,305 23.0% 507,837 4.0% 528,151 4.0% Utilities -Town 173,050 -7.9% 199,692 15.4% 194,153 -2.8% 183,614 -5.4% 190,959 4.0% 198,597 4.0% Utilities - Schools 708,760 -7.0% 737,933 4.1% 726,499 -1.5% 664,485 -8.5% 691,064 4.0% 718,707 4.0% Fuel - vehicles in DPW bu 280,000 -5.5% 290,000 3.6% 286,000 -1.4% 300,000 4.9% 300,000 0.0% 300,000 0.0% Total Ener $ 1,911,168 -4.7% $ 1,938,945 1.5% $ 1,898,465 -2.1% $ 1,985,858 4.6% $ 2,054,892 3.5% $ 2,126,288 3.5% Accommodated Costs - Financial 340,000 7.6% 375,000 10.3% 400,000 6.7% 435,000 8.7% 440,000 1.1% 460,000 4.5% Casualty Insurance Veteran's Assistance 250,000 0.0% 225,000 -10.0% 225,000 0.0% 225,000 0.0% 225,000 0.0% 225,000 0.0% FINCOM Reserve Fund 150,000 0.0% 150,000 0.0% 150,000 0.0% 150,000 0.0% 150,000 0.0% 150,000 0.0% Total Financial $ 740,000 3.4% $ 750,000 1.4% $ 775,000 3.3% $ 810,000 4.5% $ 815,000 0.6% $ 835,000 2.5% Accommodated Costs - Education Out of district 969,001 1.6% 1,059,313 9.3% 953,441 -10.0% 1,001,113 5.0% 1,051,169 5.0% Out of district SPED transp( 954,000 6.8% Out of district SPED tuition 3,680,235 -4.0% 3,825,726 4.0% 3,985,129 4.2% 4,007,665 0.6% 4,208,048 5.0% 4,418,451 5.0% Out of district SPED rev. 0 ft (1,290,000): 45.9% 1,196,629 -7.2% 1,186,248 0.9% 952,837) -19.7% 1,000,479 5.0% 1,050,503 5.0% Total Education - Out of d $ 3,344,235 - 12.9% $ 3,598,098 7.6% $ 3,858,194 7.2% $ 4,008,269 3.9% $ 4,208,682 5.0% $ 4,419,117 5.0% Accommodated Costs - Education Vocational 200,000 School - 26.10/ 240,000 20.0% 230,000 -4.2% 241,500 5.0% 253,575 5.0% 266,254 5.0% Voc School - NERMVS Voc School - Minute Man 125,000 - 15.9% 131,250 5.0% 137,000 4.4% 143,850 5.0% 151,043 5.0% 158,595 5.0% - - -- - Voc School - Essex North 100,000 105,000 5.0% 110,250 5.0% 115,763 5.0% Total Education - Voke $ 325,000 -22.5%1 $ 371,250 14.2% $ 467,000 25.8% $ 490,350 5.0% $ 514,868 5.0% $ 540,611 5.0% Accommodated Costs - Miscellaneous 1,500,000 1.9% 1,490,000 - 0.7 /o 1,490,000 0.0% 1,538,000 3.2% 1,599,520 4.0% 1,663,501 4.0% Rubbish Collection / Dispos Snow and Ice Control 600,000 6.2% 625,000 4.2% 625,000 0.0% 625,000 0.0% 625,000 0.0% 650,000 4.0% State Assessments 617,079 5.3% 649,044 5.2% 613,513 -5.5% 628,284 2.4% 643,991 2.5% 660,091 2.5% lCemetery 181,858 -1.6% 193,706 6.5% 205,400 6.0% 209,900 2.2% 214,214 2.1% 216,999 1.3% Total Miscellaneous $ 2,898,937 3.2% $ 2,957,750 2.0% $ 2,933,913 -0.8% $ 3,001,184 2.3% $ 3,082,725 2.7% $ 3,190,591 3.5% n) �Otf 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Summary Schools - General 75,000 - 75,000 - 75,000 - 75,000 75,000 300,000 Buildings •Sc- Schools 1,165,000 286,000 271,000 78,000 1,499,000 675,000 26,000 60,000 - - , 2,895,000 Buildin g s - Municipal 211,000 200,000 634,000 39,000 - - � 75,000 948,000 Administrative Services 132,000 72,000 100,000 - 100,000 100,000 - 100,000 - 100,000 572,000 Public Services 269,000 52,000 45,000 575,600 640,000 1 890,800 615,000 990,000 25,000 25,000 25,000 3,883,400 Finance Public Safe Fire 23,000 657,000 316,500 160,600 ' 201,000 8 3 45,000 li - 210,000 900,000 3,659,100 Public Safety - Police 15,000 55,000 35,000 10,000 00 35,000 37,5 440,000 - 612,500 Public Works - Equipment 714,000 334,000 538,100 586,300 314,000 205,000 415,700 190,000 361,000 340,000 - 3,284,100 Public Works - Parks & Cemetery ry Public Works - Roads 5,000 540,000 50,000 550,000 75,000 600,000 50 000 650,000 25,000. 700,000 50,000 800,000 25,000 850,000 50,000 � 900,000 25,000 950,000 50,000 1,000,000 25,000 1,050,000 425,000 8,050,000 Public Library 11,000 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 TOTAL CAPITAL REQUESTS 3,180,000 2,201,000 2,634,600 2,259,500 3,499,000 3,588,300 2,400,700 2,395,000 1,911,000 1,710,000 2,110,000 24,709,100 FINCOM policy: debt +capital 3,958,083 4,109,863 4,233,308 4,358,859 4,467,830', 4,579,526 4,694,014 4,811,365 - 4,931,649 5,054,940 5,181,314 46,42 _ r - Net Included Debt 1,551,595 1,577,018 1,840,698 . 2,648,473 2,287,331 2,227,252 2,156,836 2,091,444 1,330,791 1,279,924 965,608 , - Temp shift to Oper budgets (205,493) 665) FINCOM Target Capital Funding 2,406,488 2,327,352 2,180,945 1,710,386 2,180,499 ! 2,352,274 2,537,178 2,719,921 3,600,858 3,775,016 4,215,706 27,600,135 Original Funding Voted or Proposed 2,042,000 2,201,000 2,175,000 1,700,000 2150 000 2,350,000 2 525 000 2700000 3,600,000 3,775,000 4,200,000 27,376,000 = Additional Funding Sept TM 266,000 Additional Funding Nov TM 724,000 Additional Funding Jan TM 51,000 Additional Funding Feb TM 1,240,000 Feb Funding reversed by debt (1,200,000) Additional Funding April TM 57,000 TOTAL CAPITAL REQUESTS 3,180,000 2,201,000 2,634,600 2,259,500 3,499,000 3,588,300 2,400,700 2,395,000 1,911,000 1,710,000 2,110,000 24,709,100 Annual Surplus (Deficit) --i-(459,600) (459,600) (559,500)', (1,349,000)' (1,238,300) 124,300 305,000' 1,689,000 2,065,000 2,090,000 Cumulative Surplus (Deficit) (1,019,100)' (2,368,100) (3,606,400) (3,482,100) (3,177,100) (1,488,100) 576,900 2,666,900 �F) cWR) - C 4ANCC-v 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Schools - General 75,000 75,000 75,000 75,000 75,000 300,000 Mod. Classrooms $1.5m debt BANS BANS Debt Debt Debt Debt Debt Debt Debt Debt Debt Technology -large scale projects 75,000 75,000 75,000 75,000 75,000 300,000 Buildings - Schools (Total) 1,165,000 1 286,000 271,000 78,000 1,499,000 675,000 26,000 60,000 2,895,000 Buildings - Schools (Energy) 66,000 60,000 42,000 - 15,000 25,000 26,000 60,000 228,000 Buildings - Schools non Energy) 1,099,000 226,000 229,000 78,000 1,484,000 650,000 - - 2,667,000 Energy (Performance Contracting) Sch Debt Electrical Systems Sch - 20,000 20,000 HVAC /Energy Mgmt Systems Sch 12,000 50,000 42,000 15,000 '', 25,000 26,000 158,000 Windows & Doors Sch - 10,000 - - - - - 10,000 Water Heater Sch 54,000 - 40,000 40,000 Classroom Furniture Sch - - 14,000 - 14,000 Fire Alarms Sch - 110,000 110,000 Capet/Flooring Sch 126,000 164,000 119,000 64,000 15,000 362,000 Roofing Sch 925,000 1,469,000 650,000 2,119,000 Other Sch 48,000 62,000 - - - 62,000 TOTAL for School AB 15,000 25,000 10,000 50,000 HVAC /Energy Mgmt Systems AB 15,000 10,000 25,000 Capet/Flooring AB 25,000 25,000 TOTAL for School BM 35,000 45,000 819,000 864,000 HVAC /Energy Mgmt Systems BM 20,000 20,000 Windows & Doors BM 10,000 10,000 Capet/Flooring BM 35,000 15,000 15,000 Roofing BM 819,000 819,000 TOTAL for School JE 845,000 110,000 14,000 124,000 HVAC /Energy Mgmt Systems JE 14,000 14,000 Fire Alarms JE 110,000 110,000 CapetlFlooring JE 20,000 Roofing JE 825,000 TOTAL for School K 24,000 39,000 36,000 24,000 99,000 HVACIEnergy Mgmt Systems K 15,000 12,000 27,000 Capet/Flooring K 24,000 24,000 24,000 24,000 72,000 Other - $5 million renovation (debt exicusion) TOTAL for School WE 30,000 30,000 12,000 20,000 92,000 Electrical Systems WE 20,000 20,000 HVAC /Energy Mgmt Systems WE 30,000 12,000 42,000 :D� 4141- 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 CapetFlooring WE 30,000 30,000 TOTAL for School Cool 10,000 80,000 15,000 15,000 110,000 HVAC /Energy Mgmt Systems Cool 15,000 15,000 30,000 CapetFlooring Cool 10,000 40,000 40,000 Other (Phone System) Cool 1 40,000 40,000 TOTAL for School Park 149,000 15,000 15,000 29,000 665,000 650,000 1,374,000 HVAC /Energy Mgmt Systems Park 12,000 Classroom Fumiture Park 14,000 14,000 CapeUFlooring Park 37,000 15,000 15,000 15,000 15,000 60,000 Roofing Park 100,000 650,000 650,000 1,300,000 TOTAL for School HS 102,000 1 62,000 80,000 - 40,000 182,000 Water Heater RMHS 54,000 40,000 ! 40,000 CapeUFlooring RMHS 40,000 80,000 120,000 Other $30k +$620k debt (wall) RMHS 48,000 22,000 22,000 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Buildings - Municipal 211,000 200,000 634,000 39,000 75,000 948,000 Buildings - Muni (Energy) 121,000 120,000 20,000 39,000 75,000 254,000 Buildings - Muni (non Energy) 90,000 80,000 614,000 694,000 Energy (Performance Contracting) Debt Debt HVACIEnergy Mgmt Systems Mun 71,000 20,000 20,000 15,000 55,000 Windows & Doors Mun - - - 24,000 - 24,000 Generator Mun 50,000 60,000 60,000 Technology Infrastructure Mun - 100,000 - 100,000 Water Heater Mun - - 15,000 15,000 Ceiling Mun 10,000 - i - Roofing Mun - 80,000 614,000 694,000 Other (Town Hall'15) Mun 80,000 TOTAL for Municipal Bldg TH 140,000 80,000 420,000 500,000 Generator TH 50,000 Ceiling TH 10,000 Roofing TH 80,000 A, 420,000 500,000 Other TH 80,000 TOTAL for Municipal Bldg Pot 36,000 15,000 15,000 HVACIEnergy Mgmt Systems Pot 36,000 Water Heater Pot 15,000 15,000 TOTAL for Municipal Bldg WSF 60,000 24,000 84,000 Windows & Doors WSF 24,000 24,000 Roofing WSF , , 60,Q? 60,000 TOTAL for Municipal Bldg Fire 35,000 100,000 134,000 60,000 294,000 HVAC /Energy Mgmt Systems Fire 35,000 Generator Fire 60,000 60,000 Technology Infrastructure Fire 100,000 100,000 Roofing Fire - 134,000" 134,000 TOTAL for Municipal Bldg SrC 20,000 20,000 15,000 55,000 HVAC /Energy Mgmt Systems Sr Ctr 20,000 20,000 15,000 55,000 TOTAL for Municipal Bldg Lib TOTAL for Municipal Bldg DPW l 3/21 /2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Administrative Services 132,000 72,000 100,000 100,000 100,000 100,000 100,000 572,000 Election equipment Technology - large scale projects 132,000 72,000 100,000 100,000 100,000 100,000 100,000 72,000 500,000 Public Services 269,000 52,000 45,000 575,600 640,000 890,800 615,000 990,000 11 25,000 25,000 25,000 3,883,400 Elder /Human Services van 14,000 Recreation 255,000 52,000 45,000 575,600 640,000 890,800 615,000 990,000 25,000 25,000 25,000 3,883,400 Artificial Turf @RMHS (replace) Artificial Turf@Parker MS (replace) Artificial Turf @Coolidge MS (new) 500,000 500,000 600,000 500,000 1,000,000 500,000 600,000 Reconstruct Playgrounds Program Birch Meadow 15,000 BM /ADA 15,000 JE /ADA 45,000 Hunt Park 15,000 15,000 15,000 15,000 15,000 25,000 25,000 25,000 210,000 Birch Meadow Complex $1.5 mil Field lighting $1.0 mil. 40,000 BANS BANs Debt Debt Debt 233,000 Debt Debt backstop & shift field Debt Debt 100,000 Debt Debt paths Debt Debt Debt Debt Debt Debt Debt Debt 333,000 Washington Park $586k (also playground in FY10 &FY19) Symonds Way $150k backstop 150,000 150,000 Hunt Park $125k (also playground in FY14) 125,000 backstop 125,000 Sturges Park $180.8k (also playground in FY13 &FY22) regrade drainage issues 125,000 63,800 tennis ct 63,800 80,000 162,000 80,000 basketbll ct 37,000 backstop Killam $200k 200,000 field improvements & drainage Joshua Eaton $37k 37,000 backstop 124,500 tennis ct 78,100 basktball ct 95,000 backstop & infield 37,000 219,500 78,100 Barrows $297.6k (also playground in FY09 &FY18) Wood End $325k (also playgrounds in FY15 & FY16) I I i 325,000 field 325,000 Finance `' 1 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Public Safety - Fire 23,000 657,000 316,500 160,600 201,000 845,000 324,000 45,000 210,000 900,000 3,659,100 Pumper Eng #1(2010- $525k; next FY30) Debt Pumper Eng #2(2007- $410k; next FY25) 900,000 900,000 Pumper Eng #3(1995: est $630k FY16) 630,000 630,000 Pumper Eng #4(2001: est $800k FY20) 800,000 800,000 Ladder Trk #1(2008:$800k, next FY27) Debt Debt Debt Debt Ambulance #1 (2010 -10 yrs) 294,000 294,000 Ambulance #2 (2006 - 10yrs) 275,000 275,000 Passenger Car#1 (2005 -10yrs) 41,500 I 41,500 Passenger Car#2 (1997 -10yrs) 45,000 45,000 Pickup Truck #3 (2006 -12yrs) 45,600 45,600 Alarm Truck (1994 - 16yrs) 70,000 70,000 ALS Defibrillator (2011 - 5yrs) _ 27,000 - 30,000 _ 57,000 BLS -AED (2004 - 8yrs) 21,000 i 21,000 Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 23,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 30,000 35,000 65,000 Turnout Gear (2008 - 5yrs) 150,000 175,000 325,000 Public Safety - Police/Dispatch 15,000 55,000 35,000 10,000 37,500 35,000 440,000 612,500 Handguns & Associated Leather (Police) 10,000 10,000 Police Admin Vehicle 35,000 37,500 40,000 112,500 Vehicle Video Integration 35,000 35,000 70,000 Speed Trailers (radar & message) 15,000 Radios (Police & Fire 2010 -12yrs) 400,000 400,000 AEDs 20,000 20,000 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Public Works- Equipment 714,000 334,000 538,100 586,300 314,000 205,000 415,700 190,000 361,000 340,000 3,284,100 Large Trucks Life 127,000 284,000 275,000 64,000 140,000 136,000 899,000 Truck #8.10 wheeler (2000) 15 220,000 220,000 Truck #9 - Sander (2004) 15 136,000 136,000 Truck #19 - Sander (1987) 15 140,000 140,000 Dump Truck C3 (1999) 10 60,000 60,000 Truck #10 (1996) 15 115,000 115,000 Truck #22 127,000 Dump truck #12 Parks (1997) 15 64,000 ! 64,000 Aerial Pickup Truck #14 (1994) 100,000 100,000 Dump truck #24 Parks (2000) 15 64,000 64,000 Pick- upslCarsNans 84,000 70,500 73,500 85,000 81,100 50,000 45,000 50,000 50,000 505,100 Pickup Chevy #9 Parks (1986) 10 50,000 50,000 Pickup Ford #2 Parks (1997) 10 50,000 Pickup Chevy Utility #1 (2008) 10 85,000 85,000 Pickup Ford Utility #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 50,000 50,000 HV3 Ford Van (1995) 10 36,500 36,500 HV4 Ford Van (1995) 10 39,500 39,500 HV5 Ford Van COA (2003) 10 48,700 48,700 Car#2 Ford Sedan (2007) 10 34,000 34,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 32,400 32,400 Car#5 Chevy Blazer (2000) 10 34,000 Engineering Vehicle (new) 34,000 34,000 BackhoeslLoaderslHeavy Equipment 32,400 200,000 96,000 180,000 508,400 Backhoe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD 624G (2007) 10 200,000 200,000 Loader JD433 (2009) 10 180,000 180,000 Bobcat Loader 743 (1987) 10 32,400 32,400 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Specialty Equipment- Heavy Duty 295,000 125,000 135,000 111,000 180,000 180,000 180,000 911,000 Screener(1994) 15 135,000 135,000 Pavement Leeboy Sprd (1998) 10 145,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 Snow Holder #1 c480 (2012) 180,000 180,000 Snow Holder #2c480 (2013) 180,000 180,000 Snow Holder #3 c242 (2008) 150,000 180,000 180,000 Snow - Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment - Light Duty 30,000 142,000 106,300 42,000 43,600 - 333,900 HW Comp2 INT Compr (1996) 10 26,800 26,800 300L Lebot (Roller) (1998) 10 40,000 40,000 1 C Woodsman Chipper (2004) 10 120,000 120,000 1 G Leaf Vac (1999) 10 39,500 39,500 2GV Leaf Vac (2000) 10 43,600 43,600 SmithCo 60" Sweeper (1999) 10 42,000 42,000 FMC Truck Mount Sprayer 500gal 30,000 SmithCo 13 -550 Infield (1994) 7 22,000 22,000 Lawnmowers 98,000 18,200 17,500 41,000 120,000 110,000 306,700 Mower (Cem.) SKAG 72" (1998) 4 22,000 22,000 Mower (Cem.) SKAG 61" (1999) 4 18,200 18,200 Mower (Parks) TORO Gang (1996) 8 98,000 110,000 110,000 Mower (Cem.) SKAG 52" (1995) 4 19,000 19,000 Mower (Parks) SKAG 52" (2008) 4 17,500 17,500 Mower -TORO Gang (2008) 6 120,000 120,000 Engineering Equipment/Services 80,000 50,000 50,000 Traffic Controls 50,000 50,000 Fuel Management System 80,000 - 3/21/2015 10:18 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 DPW: Parks & Cemetery 25,000 50,000 75,000 50,000 25,000 50,000 25,000 50,000 25,000 50,000 25,000 425,000 Fence Replacement 25,000 25,000 25,000 25,000 25,000 25,000 125,000 DPW Yard Improvements 50,000 50,000 Parking Lot Improvements 50,000 50,000 50,000 50,000 50,000 250,000 Cold storage building - $1.561 (debt FY 18-22) Debt Debt Debt Debt Debt Cem garage - $1.5mi1 debt FY18 -22 Debt Debt Debt Debt Debt DPW: Roads Sidewalk/CurblPed. Safety 90,000 75,000 75,000 75,000 75,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 Skim Coating & Crack Seal Patch 75,000 75,000 75,000 75,000 75,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 Downtown Improve I ($650k 10yr bond) Debt Debt Debt Debt West Street - Local shr ($1.3mil debt +surplus debt) Debt Debt Debt Debt General Fund - various roads 375,000 1 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 6,250,000 TOTAL GENERAL FUND VOTED 540,000 550,000 600,000 650,000 700,000 800,000 850,000 900,000 950,000 1,000,000 1,050,000 8,050,000 Grants - various roads 900,000 900,000 900,000 900,000 900,000 900,000 900,000 900,000 900,000 900,000 900,000 9,000,000 Grants - West Street TOTAL ROAD CAPITAL 1,440,000 1,450,000 1,500,000 1,550,000 1,600,000 1,700,000 1,750,000 1,800,000 1,850,000 1,900,000 1,950,000 17,050,000 Library 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Equipment 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Renovation ($18.4mil project $13.3m debt exclusion) Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl S Town of Reading Debt Service Schedule 3/21/1510:10 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected FY - 2026 Projected FY - 2027 $ $ General Fund: 3,222,730 4,511,541 4,750,600 5,544,055 5,139,513 5,040,284 4,918,218 4,800,346 3,984,223 3,888,506 2,170,668 637,110 154,500 Principal 2,135,000 3,150,000 3,627 4,3 0 4,14 4,19 4,222,000 4,257,000 3,224a 3,637 0 2,072 00 612,0 0 150,000 Within Levy Limit Debt Exclusion 1,195,000 940,000 1,195,000 1,955,000 97,00 2,130,000 122,00 ,000 ,00 2,310,000 2,350,000 12070 2,390,000 1 2,442,800 9 0 1,150,000 62,0 150,000 150,000 0 Interest 1,087,730 1,3QWl 1,1 1,157,Q5 99 841,Z3_4 696 2 543,346 387 223 2515Q6 98,6 25,110 4,500 Within Levy Limit Debt Exclusion 356,595 731,136 82,0 979,523 43,96 9,632 431,473 5,582 365,33 ,18 305,2 3,032 44,83 1,382 4,4 358,902 ,79 263,432 85 7 165,782 55,060 36 6,750 4,500 0 Total Within Levy Limit 1,551,595 1,577,018 1,840,968 2,648,473 2,287,331 2,227,252 2,156,836 2,091,444 1,330,791 1,279,924 965,608 480,360 154,500 Issued Approved not issued tanned not yet approved 1,551,595 1,504,618 1,435,368 1,367,233 1,037,951 1,009,732 971,176 937,644 808,851 771,844 471,388 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 72,400 405,600 1,281,240 1,249,380 1,217,520 1,185,660 1,153,800 521,940 508,080 494,220 480,360 154,500 Net Included Debt 1,551,595 1,577,018 1,840,968 2,648,473 2,287,331 2,227,252 2,156,836 2,091,444 1,330,791 1,279,924 965,608 480,360 154,500 Total Debt Exclusion: 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 Issued Approved not issued MSBA share est. 1,671,136 2,829,523 2,714,632 2,678,082 2,648,182 2,615,782 2,570,882 2,525,152 2,476,432 2,438,332 1,041,560 0 0 0 105,000 195,000 217,500 204,000 197,250 190,500 183,750 177,000 170,250 163,500 156,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Net Excluded Debt 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 eD- Town of Reading Debt Service Schedule 3/21/1510:10 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected FY - 2026 Projected FY - 2027 $ $ Principal + Interest Within Levy Limit 1,551,595 1,577,018 1,840,968 2,648,473 2,287,331 2,227,252 2,156,836 2,091,444 1,330,791 1,279,924 965,608 480,360 154,500 Issued 1,551,595 1,504,618 1,435,368 1,367,233 1,037,951 1,009,732 971,176 937,644 808,851 771,844 471,388 0 0 Approved not issued 0 0 0 0 0 0 0 0 0 0 0 0 0 tanned not yet approved 0 72,400 405,600 1,281,240 1,249,380 1,217,520 1,185,660 1,153,800 521,940 508,080 494,220 480,360 154,500 premium RMHS 0 0 0 0 0 0 0 0 0 0 0 0 0 Energy Improvements 446,350 439,231 431,275 420,388 408,663 398,194 382,388 371,456 360,113 348,356 336,188 0 0 Killam Green Repair 93,130 90,450 87,100 83,750 80,400 77,050 73,700 70,350 0 0 0 0 0 Birch Mdw Green Repair 45,870 44,550 1 42,900 41,250 39,600 37,950 36,300 34,650 0 0 0 0 0 Barrows/Wd End® 42,525 37,826 36,552 36,552 35,652 34,752 33,852 32,952 32,052 29,942 0 0 0 Wood End® 212,963 192,274 180,228 175,878 171,528 167,178 157,828 153,628 149,428 135,938 0 0 0 Barrows® 177,469 159,426 149,408 145,808 142,208 138,608 135,008 126,408 122,958 117,208 0 0 0 Coolid e® 5,200 0 0 0 0 0 0 0 0 0 0 0 0 Parker® 218,910 202,963 187,320 152,288 0 0 0 0 0 0 0 0 0 Joshua Eaton® 0 0 0 0 0 0 0 0 0 0 0 0 0 Downtown Im r l $650k 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 0 0 West St. $1.3 mil 40,000 179,689 167,700 163,800 159,900 156,000 152,100 148,200 144,300 140,400 135,200 0 0 Ladder truck $800k 88,540 86,100 83,660 81,220 0 0 0 0 0 0 0 0 0 Pumper En #1 $525k 106,050 0 0 0 0 0 0 0 0 0 0 0 0 Birch Mdw lighting 1.Omil 30,000 130,000 127,000 124,000 121,000 118,000 115,000 112,000 109,000 106,000 103,000 0 irch Md w Mstr Pln 1.5mil 0 0 195,000 190,500 186,000 181,500 177,000 172,500 168,000 163,500 159,000 154,500 RMHS Ret. Wall $620k 12,400 80,600 78,740 76,880 75,020 73,160 71,300 69,440 67,580 65,720 63,860 0 od. classrooms $1.5mil 30,000 195,000 190,500 186,000 181,500 177,000 172,500 168,000 163,500 159,000 154,500 0 Cem. Garage $1.5m 0 0 0 345,000 336,000 327,000 318,000 309,000 0 0 0 0 0 DPW Yard $1.5m 0 0 0 345,000 336,000 327,000 318,000 309,000 0 0 0 0 0 Debt Exclusion 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 Library Project -$1.5mil 0 105,000 195,000 217,500 204,000 197,250 190,500 183,750 177,000 170,250 163,500 156,750 0 Library Pro'ect$10 +mil 195,000 1,382,222 1,290,000 1,260,000 1,230,000 1,200,000 1,170,000 1,140,000 1,110,000 1,080,000 1,040,000 0 0 RMHS® 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 0 0 Barrows/Wd End® 63,788 56,503 54,630 54,630 53,280 51,930 50,580 50,400 49,230 41,880 1,560 0 0 Wood End@1 14,198 13,048 12,252 11,952 11,652 11,352 11,052 10,752 10,452 3,952 0 0 0 Town of Reading Debt Service Schedule 312111510:10 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected. FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected Projected FY - 2026 FY - 2027 $ $ Principal Within Levy Limit 1,195,000 1,195,000 1,497,000 2,217,000 1,922,000 1,922,000 1,912,000 1,907,000 1,207,000 1,194,200 922,000 462,000 150,000 Issued 1,195,000 1,195,000 1,185,000 1,155,000 860,000 860,000 850,000 845,000 745,000 732,200 460,000 0 0 Approved not issued tanned not yet approved 0 0 312,000 1,062,000 1,062,000 1,062,000 1,062,000 1,062,000 462,000 462,000 462,000 462,000 150,000 Energy Improvements 335,000 335,000 335,000 335,000 335,000 335,000 330,000 330,000 330,000 330,000 330,000 Killam Green Repair 67,000 67,000 67,000 67,000 67,000 67,000 67,000 67,000 Birch Mdw Green Repair 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 BarrowslWd End® 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 28,790 Wood End® 150,000 145,000 145,000 145,000 145,000 145,000 140,000 140,000 140,000 130,710 Barrows® 125,000 120,000 120,000 120,000 120,000 120,000 120,000 115,000 115,000 112,700 Coolid e® 5,000 Parker® 200,000 190,000 180,000 150,000 Joshua Eaton® Downtown Impr $650k 65,000 65,000 65,000 65,000 West St. $1.3 mil 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 Ladder truck $800k 80,000 80,000 80,000 80,000 Pumper En #1 $525k 105,000 Birch Mdw lighting 1.Omil 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 irch Mdw Mstr Pln 1.5mil 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 RMHS Ret. Wall $620k 62,000 62,000 62,000 62,000 62,000 62,000 62,000 62,000 62,000 62,000 Mod. classrooms $1.5mil 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Cem. Garage $1.5m 300,000 300,000 300,000 300,000 300,000 DPW Yard $1.5m 300,000 300,000 300,000 300,000 300,000 Debt Exclusion 940,000 1,955,000 2,130,000 2,170,000 2,220,000 2,270,000 2,310,000 2,350,000 2,390,000 2,442,800 1,150,000 150,000 0 Library Project - $1.5mil 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Library Proect$10 +mil 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 RMHS® 885,000 900,000 925,000 965,000 1,015,000 1,065,000 1,105,000 1,145,000 1,185,000 1,250,000 BarrowsiWd End® 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 39,000 3,800 Wood End® 'De Town of Reading Debt Service Schedule 3121/1510:10 AM 1 Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ _ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected Projected FY - 2026 FY - 2027 $ $ Interest Within Levy Limit 356,595 382,018 343,968 431,473 365,331 305,252 244,836 184,444 123,791 85,724 43,608 18,360 4,500 Issued 356,595 309,618 250,368 212,233 177,951 149,732 121,176 92,644 63,851 39,644 11,388 0 0 Approved not issued tanned not yet approved 0 72,400 93,600 219,240 187,380 155,520 123,660 91,800 59,940 46,080 32, 220 18,360 4,500 Energy improvements 111,350 104,231 96,275 85,388 73,663 63,194 52,388 41,456 30,113 18,356 6,188 Killam Green Repair 26,130 23,450 20,100 16,750 13,400 10,050 6,700 3,350 Birch Mdw Green Repair 12,870 11,550 9,900 8,250 6,600 4,950 3,300 1,650 Barrows/Wd End® 12,525 7,826 6,552 6,552 5,652 4,752 3,852 2,952 2,052 1,152 Wood End® 62,963 47,274 35,228 30,878 26,528 22,178 17,828 13,628 9,428 5,228 Barrows® 52,469 39,426 29,408 25,808 22,208 18,608 15,008 11,408 7,958 4,508 Coolid e® 200 Parker® 18,910 12,963 7,320 2,288 Joshua Eaton® Downtown Impr($650k) 9,588 7,109 4,225 1,300 West St. $1.3 mil 40,000 49,689 37,700 33,800 29,900 26,000 22,100 18,200 14,300 10,400 5,200 Ladder truck $800k 8,540 6,100 3,660 1,220 um per En #1 $525k 1,050 Birch Mdw lighting 1.Omil 30,000 30,000 27,000 24,000 21,000 18,000 15,000 12,000 9,000 6,000 3,000 irch Mdw Mstr Pin 1.5mil 45,000 40,500 36,000 31,500 27,000 22,500 18,000 13,500 9,000 4,500 RMHS Ret. Wall $620k 1 Z, 400 18,600 16,740 14,880 13,020 11,160 9,300 7,440 5,580 3,720 1,860 Mod. classrooms $1.5mil 30,000 45,000 40,500 36,000 31,500 27,000 22,500 18,000 13,500 9,000 4,500 Cem. Garage $1.5m 45,000 36,000 27,000 18,000 9,000 DPW Yard $1.5m 45,000 36,000 27,000 18,000 9,000 Debt Exclusion 7311136 979,523 779,632 725,582 632,182 543,032 451,382 358,902 263,432 165,782 55,060 6,750 0 Library Project - $1.5mil 105,000 45,000 67,500 54,000 47,250 40,500 33,750 27,000 20,250 13,500 6,750 Library Project $10 +mil 195,000 382,222 290,000 260,000 230,000 200,000 170,000 140,000 110,000 80,000 40,000 RMHS® 513,150 477,750 432,750 386,500 338,250 287,500 234,250 179,000 121,750 62,500 Barrows/Wd End® 18,788 11,503 9,630 9,630 8,280 6,930 5,580 5,400 4,230 2,880 1,560 Wood End® 4,198 1 3,048 2,252 1,952 1,652 1,352 1,052 752 452 152 30,000 130,000 322,000 314,500 307,000 299,500 292,000 284,500 277,000 269,500 262,000 LeLacheur, Bob From: Cormier, James Sent: Tuesday, March 24, 2015 5:30 PM To: anne.johnson5@gmail.com Cc: LeLacheur, Bob; Segalla, Mark Subject: answers to your dispatch questions. Hello Anne, Bob forwarded me your question regarding the dispatch clothing budget line. Your question, 1) I recall seeing a line item for uniforms for police dispatch uniforms. Is this something that is collectively bargained? Do uniforms make sense to form a sense of team or community? Do dispatchers ever interface with the public face to face? To answer your questions in order; Yes, this is collectively bargained. We previously had committed contractually to an annual clothing allowance for each dispatcher. With some changes in IRS tax code emphasis we negotiated in the latest labor contract to eliminate the clothing allowance and have the dispatchers be responsible for paying for their uniforms from their salary. So, the reduction in the clothing line has basically been moved into the salary side. There is in FYI $500 in the clothing line, the reason for this is that we are contractually obligated to provide new hires with their first uniform and are also required to replace any uniform or equipment that is damaged or destroyed in the course of duty. The latter doesn't occur very often in dispatch. We are currently in the process of hiring and depending on the timing of that process we could be buying two sets of initial uniforms in either this fiscal year or next. 2. Yes, the uniforms are a part of the team approach, if you will. Both the police and fire service, who the dispatchers work most closely with, are uniformed and the uniform for dispatchers adds to their sense of professionalism with their peers. 3. Yes, the dispatchers have face to face communications with the public regularly. When entering the police station 24 hours a day the first interaction the public has in the lobby is with our Public Safety Dispatchers. They are effectively the face of public safety in the community for people either walking in or calling the Police or Fire Department. I hope this is helpful in answering your question, if you need any further information please don't hesitate to ask. Jim Cormier Chief James W. Cormier Chief of Police Reading Police Department 15 Union St. Reading, MA 01867 781 - 944 -1212 Fax 781 - 944 -2893 Jcormier(@ci.reading.ma.us