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HomeMy WebLinkAbout2015-03-18 Finance Committee PacketR k Town of Reading Meeting Posting with Agenda r ?ECEIVED ofMC0 [OWN CLERK Board - Committee - Commission - Council: .'DING, MASS. Finance Committee 1015 MAR I b A ID 21 Date: 2015 -03 -18 Time: 7:30 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: General Business Meeting Called By: Caitlin Saunders on behalf of Chairman Mark Dockser Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Status report on FINCOM investigations 2) Review Enterprise, Water /Sewer budgets 3) Discuss Annual Town Meeting Warrant Articles 4) Approval of minutes a. March 4th, 2015 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 0� OFR£gO' tiC Office of the Town Manager 16 Lowell Street 6�NscORP�RP Reading, MA 01867 To: Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 18, 2015 RE: FY16 Town Manager Budget update 781 - 942 -9043 town manager@ci.reading.ma.us www.readingma.gov /town - manager In tonight's packet you will receive a complete new Enterprise Fund Budget packet. There were only a few relatively minor changes noted below, but I wanted you to have a complete and updated set of materials. Overview Change the text from $0.55 million to $0.6 million of requested FY15 Reserve usage. This $0.6 million figure was discussed on March 4th in the DRAFT Warrant Report and includes $520,000 sewer station and $80,000 sewer station SCADA (Supervisory Control and Data Acquisition) software program — it will be a great assistance in our ten sewer station rehab program over the next several years. This has no impact on the FY16 budgets. Water & Sewer Reductions in projected debt costs, driven partly by updating interest rate assumptions (they were 6.5 %, now 3% to 4% as in the general fund) and largely by updated MWRA grant /loan program information. Past programs were 45% grant 55% loan, whereas the next two will be 75% grant and 25% loan. These changes have modestly decreased each FY16 budget. Reserve usage This will be voted by the Board of Selectmen at their meeting on March 24th. For water, I have slightly increased my suggestion from using $100,000 to $150,000, as our Reserve position is so strong. This has no impact on the FY16 budgets. EV\ Public Works - Enterprise Funds FY16 Budgets Enterprise Funds Overview In case of financial emergencies, 10% to 15% of annual expenditures (Water & Sewer) or $200,000 (Storm Water) is set aside to be held in Reserve Funds. Current reserves are well in excess of these levels. Reserves ($ mil) Feb. `15 Target Surplus St. Water $0.63 $0.20 $0.43 Water 2.79 0.99 1.80 Sewer* 2.37 1.09 1.28 Combined $6.09 $2.28 $3.81 Note the sewer figure above already anticipates the use of $0.6 million from reserves at April 2015 Town Meeting; also note that $0.3 million of Storm Water excess reserves are set aside and are planned to be used for design work in FYI 8. Water & Sewer MWRA assessments represent a significant portion of Water (35 %) and Sewer (79 %) budgets, and are expected to rise at an approximated annual rate of 5.3% (Water) and 6.3% (Sewer) for the next few years. Given this forecast, here is a suggested use of reserves over the next five years. If there are no reserves regenerated during this time, ending FY19 reserve fund levels would be at $1 million, still well above the 10% minimum: Rates In March 2015 the Selectmen will vote an annual rate increase to begin with December 2015 billing. Water and sewer rates are set by a combination of budgets, use of reserves and the volume of usage of water /sewer. Next year there will need to be another usage adjustment due to conservation efforts, although it will not cause the rate spike seen in 2013. Below are recent rate changes: 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Change in Annual Combined Water & Sewer Rates 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 W Res. Used W Net Budget S Res. Used S Net Budget Combined Net Bud g. FY15 $100k +2.5% $150k +0.8% +1.7% FY16 $150k -0.6% None -3.3% -2.1% FY17 $250k +5.3% $300k +5.4% +5.3% FY18 $400k +4.1% $350k +7.1% +5.6% FY19 $300k +4.3% $225k +6.6% +5.5% Rates In March 2015 the Selectmen will vote an annual rate increase to begin with December 2015 billing. Water and sewer rates are set by a combination of budgets, use of reserves and the volume of usage of water /sewer. Next year there will need to be another usage adjustment due to conservation efforts, although it will not cause the rate spike seen in 2013. Below are recent rate changes: 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Change in Annual Combined Water & Sewer Rates 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Enterprise Fund Budgets Reserves Assumptions for FY17 -FY19: *Local costs 3.0% 3.0% 1,728,653 3.0% 2,635,948 2,385,948 Sewer 2,203,974 2,365,482 2,365,482 2,065,482 MWRA Water 5.3% 661,283 7.9% 897,523 2.9% Storm water Y1 *Wages 138,903 MWRA Sewer 6.4% 156,972 7.6% 63,943 4.8% 83,400 37.4% March 18, 2015 Approved Percent Requested Percent Requested Percent Projected Percent Projected Percent Projected Percent No. FY - 2014 Chan a FY - 2015 Change FY - 2016 Change FY - 2017 Change FY - 2018 Change FY - 2019 Change water RA +2.6% vs actual +6% forFY15 W1 *Wages 674,178 2.6% 682,830 1.3% 654,900 -4.1% 674,547 3.0% 694,783 3.0% 715,627 3.0% W2 *Expenses 603,882 -3.9% 645,500 6.9% 734,500 13.8% 756,535 3.0% 779,231 3.0% 802,608 3.0% W3 *GF Offsets 413,013 7.3% 427,470 3.5% 439,225 2.7% 452,402 3.0% 465,974 3.0% 479,953 3.0% W4 Debt+Capital 2,195,786 11.5% 1,949,421 - 11.2% 1,788,675 -8.2% 2,015,429 12.7% 2,174,289 7.9% 2,210,569 1.7% WL Local Water Costs 3,886,859 6.8% 3,705,221 -4.7% 3,617,300 -2.4% 3,898,913 7.8% 4,114,277 5.5% 4,208,757 2.3% W5 MWRA Assessment 1,857,683 2.4% 1,930,393 3.9% 2,033,000 5.3% 2,140,749 5.3% 2,309,868 7.9% 2,376,854 2.9% WG Gross Water Fund 5,744,542 5.3% 5,635,614 -1.9% 5,650,300 0.3% 6,039,662 6.9% 6,424,145 6.4% 6,585,611 2.5% W6 Reserves 870,000 100,000 150,000 250,000 400,000 300,000 WN Net Water Fund 4,874,542 -8.1% 5,535,614 13.6% 5,500,300 -0.6% 5,789,662 5.3% 6,024,145 4.1% 6,285,611 4.3% WV TM Voted Water Fund 5,331,529 5.2% 5,208,144 -2.3% 5,211,075 0.1% i 5,587,260 7.2% 5,958,171 6.6% 6,105,658 2.5% Sewer RA +4.5% vs actual +6% for FY15 S1 *Wages 283,935 3.2% 288,980 1.8% 290,950 0.7% 299,679 3.0% 308,669 3.0% 317,929 3.0% S2 *Expenses 399,461 -1.1% 404,000 1.1% 390,820 -3.3% 402,545 3.0% 414,621 3.0% 427,060 3.0% S3 *GF Offsets 283,056 7.1% 292,965 3.5% 301,021 2.7% 310,052 3.0% 319,353 3.0% 328,934 3.0% S4 Debt+Capital 656,934 47.4% 1,116,934 70.0% 216,940 - 80.6% 502,940 131.8% 583,940 16.1% 607,140 4.0% SL Local Sewer Costs 1,623,386 16.9% 2,102,879 29.5% 1,199,731 - 42.9% 1,515,215 26.3% 1,626,583 7.3% 1,681,062 3.3% S5 MWRA Assessment 4,521,077 3.1% 4,642,165 2.7% 4,672,000 0.6% 4,971,008 6.4% 5,348,805 7.6% 5,605,547 4.8% SG Gross Sewer Fund 6,144,463 6.4% 6,745,044 9.8% 5,871,731 - 12.9% 6,486,223 10.5% 6,975,388 7.5% 7,286,609 4.5% S6 Reserves 195,000 670,000 300,000 350,000 225,000 SN Net Sewer Fund 5,949,463 5.8% 6,075,044 2.1% 5,871,731 -3.3% 6,186,223 5.49/6 6,625,388 7.1% 7,061,609 6.6% SV TM Voted Sewer Fund 5,861,407 6.4% 6,452,079 10.1% 5,570,710 - 13.7% 6,176,171 10.9% 6,656,034 7.8% 6,957,676 4.5% Uori binea vv&b Local Water &Sewer 5,510,245 9.6% 5,808,100 5.4% 4,817,031 - 17.1% 5,414,127 12.4% 5,740,860 6.0% 5,889,819 2.6% MWRA Assessments 6,378,760 2.9% 6,572,558 3.0% 6,705,000 2.0% 7,111,757 6.1% 7,658,673 7.7% 7,982,402 4.2% Gross W &S Budgets 11,889,005 5.9% 12,380,658 4.1% 11,522,031 -6.9% 12,525,884 8.7% 13,399,533 7.0% 13,872,221 3.5% Reserves (1,065,000) (770,000) (150,000) (550,000) (750,000) (525,000) Net W &S Budgets 10,824,005 -0.9% 11,610,658 7.3% 11,372,031 -2.1% 11,975,884 5.3% 12,649,533 5.6% 13,347,221 5.5% SWV [Net Storm Water estimated revenues $380k -0.1% 369,650 1.9 %1 350,800 -5.1% 357 3.0% 3.0% 0.0% 1.8% 2.0% 1,985,948 1,715,482 537,523 161,681 3.0% 88,479 3.0% 425.000 183.3% Target 1,685,948 987,842 1,490,482 1,092,991 487.523 200,000 166,532 3.0% 91,133 3.0% 150,000 -04.7% -2.2 %1 357.665 2.1% Reserves certified Water 1,728,653 2,785,948 2,635,948 2,385,948 Sewer 2,203,974 2,365,482 2,365,482 2,065,482 Storm Water 661,283 932,523 897,523 862,523 Storm water Y1 *Wages 138,903 3.5% 143,950 3.6% 152,400 5.9% 156,972 Y2 *Expenses 63,943 -0.2% 60,700 -5.1% 83,400 37.4% 85,902 Y3 Debt+Capital 190,000 0.0% 165,000 - 13.2% 150,000 -9.1% 150,000 SWV [Net Storm Water estimated revenues $380k -0.1% 369,650 1.9 %1 350,800 -5.1% 357 3.0% 3.0% 0.0% 1.8% 2.0% 1,985,948 1,715,482 537,523 161,681 3.0% 88,479 3.0% 425.000 183.3% Target 1,685,948 987,842 1,490,482 1,092,991 487.523 200,000 166,532 3.0% 91,133 3.0% 150,000 -04.7% -2.2 %1 357.665 2.1% Sewer Enterprise Fund The Sewer Division is responsible for operating the municipal sewer collection systems in accordance with all applicable state, federal and MWRA regulations for the collection and discharge of wastewater. This ranges from maintaining and repairing over 100 miles of sewer mains and 12 pumping stations to responding to customer service needs for individual sewer and drainage problems. Sewer Fund FY15 FY16 Change Wages $288,980 $290,950 +0.7% Exp (non -MWRA) 404,000 390,820 -3.3% GF overhead 292,965 301,021 +2.7% Debt + Capital 516,934 216,940 -80.6% Local Costs $1,502,879 $1,199,731 -20.1% MWRA Expense 4,642,165 4,672,000 +0.6% Gross budget $6,145,044 $5,871,731 -12.9% Use of Reserves (150,000) Net Budget $5,995,044 $5,871,731 -3.3% The Capital plan allows for the rehab of these twelve sewer stations over the next ten years, as has been discussed previously. At April 2015 Annual Town Meeting a request will be made to move a $520,000 sewer station repair project planned for FY16 up to FY15 and to add an $80,000 related capital request, to be paid for fully by reserves. Note that none of this is reflected in the previous table as Town Meeting has not yet voted. We have learned that there will be a significant cost advantage to combine this project with one already crt "R approved for FY15, so we would like to bid these projects as a pair. This change significantly lowers the FY16 capital requested, and it also removes the need for usage of reserves to set FY16 rates. Note that without that change, local costs still decrease but only by a modest amount. There are no changes in staffing levels, and budgets are forecast to rise by about 5% for the next few years, a figure very highly dependent on future MWRA rates. 03/18/2015 09:21 TOWN OF READING P 1 blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0440 SEWER - OPERATIONS 03 SALARIES 62003511 511010 SWR ADMIN ASST .00 .00 20,282.44 11,180.93 .00 .00 .0% 62003511 511014 SWR SENIOR ADMIN ASSISTANT .00 .00 .00 3,469.53 23,080.00 23,800.00 3.10 62003511 511401 SEWER SUPERVISOR 39,606.37 40,237.62 39,731.20 25,217.52 37,000.00 38,050.00 2.8% 62003511_51140.5 SEWER WORKING FORMAN 49,721.29 50,629.09 52,407.11 36,806.24 53,675.00 54,950.00 2.4% 62003511_511409 SEWER EQUIPMENT OPERATOR 53,507.15 54,329.60 55,624.32 32,593.72 57,600.00 58,700.00 1.9% 62003511 511417 SEWER LABORER 67,132.86 67,788.76 64,681.94 41,762.56 72,600.00 72,000.00 -.8% 62003511 511471 SEWER CLERK(S) 17,476.96 18,242.54 .00 .00 .00 .00 .0% 62003511 511451 SEWER SNOW REMOVAL .00 - 2,296.97 - 5,364.54 - 1,954.14 - 2,500.00 - 2,500.00 .0% 62003511 515000 SEWER OVERTIME 24,031.08 42,402.76 47,991.99 32,868.03 40,000.00 40,000.00 .03- 6200.3 1.1 516050 SEWER OUT OF GRADE WORK 6,673.20 4,827.79 4,836.40 2,001.04 3,500.00 3,500.00 .0% 62003511 516060 SEWER WGS ON -CALL PREMIUM - 2,747.00 2,304.00 3,020.13 1,335.00 2,950.00 2,450.00 -16.90 62003511 516080 SEWER WAGES LONGEVITY 1,075.00 1,075.00 9,000.00 7,925.00 1,075.00 .00 - 100.0% 620035!7 517017 SEWER SICK LEAVE BUYBACK 2,968.63 .00 .00 .00 .00 .00 .0% TOTAL SALARIES 264,939.54 279,540.19 292,210.99 193,205.43 288,980.00 290,950.00 .7% 05 EXPENSES 62005519 519000 SEWER MEDICARE EMPL BENEFITS 1,906.44 1,880.40 1,549.92 .00 1,500.00 1,500.00 .0% 62005519 519700 SEWER RETIREMENT ASSESSMENT 23,275.00 27,234.00 28,460.00 33,800.00 30,000.00 35,320.00 17.716 62005519 519750 SEWER OPEB CONTRIBUTIONS .00 9,667.00 7,901.00 .00 20,000.00 20,000.00 .0% 62005521 521301 SEWER ELECTRICITY 26,963.78 26,237.63 26,380.04 20,048.41 30,000.00 30,000.00 .0% 62005524 524469 SEWER STATION REPAIR .00 7,000.00 14,053.00 8,064.93 30,000.00 25,000.00 - 16.7°% 62005524 524474 MANHOLE MAINTENANCE 8,478.75 4,200.00 1,925.00 .00 10,000.00 10,000.00 .0% 62.005524 524.475 INFLOW /INFILTRATION PREVENTION 60,697.86 99,410.51 38,099.02 34,119.43 100,000.00 100,000.00 .0% IL � 03/18/2015 09:21 TOWN OF READING P 2 blelacheur 'NEXT YEAR BUDGET HISTORICAL COMPARISON +bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 62005529 529433 SEWER HAZARD WASTE DISPOSAL 7,571.50 9,125.88 5,975.16 6,976.00 12,000.00 12,000.00 .0% 62005530 530000 SEWER PURCHASED SERVICES 21,608.22 20,905.00 20,554.54 10,586.53 21,000.00 21,000.00 .09- 62.0055_30 530105 PRINTING SERVICES FORMS ETC .00 .00 439.50 .00 .00 .00 .016 62005530 530110 SEWER LEGAL COUNSEL .00 .00 .00 .00 2,000.00 2,000.00 .0% 62005530 530420 SEWER POLICE DETAILS 10,778.11 1,888.65 3,071.09 3,488.01 5,000.00 5,000.00 .0% 62005530 530490 SEWER CONT SVC PUMP STATIONS 19,432.90 10,684.91 10,980.73 3,204.80 15,000.00 15,000.00 .0% 62005530 530492 SEWER SYSTEM INSPECTIONS 10,662.32 .00 3,967.71 2,076.30 15,000.00 15,000.00 .0% 62005531 5310CQ SEWER PROF DEV /TRAINING .00 .00 1,700.00 435.00 2,000.00 2,000.00 O% 62005536 536000 SEWER SOFTWARE SUPPORT .00 3,270.58 5,062.88 1,000.00 5,000.00 7,500.00 50.0% 62005540 540490 SEWER PUMP STATION SUPPLIES 893.91 230.13 2,681.24 3,226.77 7,000.00 7,000.00 .0 °6 62005540 540493 SEWER DISTRIBUTION SYSTEM 1,654.16 3,197.35 8,789.69 6,657.28 8,000.00 8,000.00 .0% 62005540 540495 SEWER CHEMICALS 3,576.12 1,733.75 5,781.64 3,227.72 7,500.00 7,500.00 .0% 62005554 554000 SEWER UNIFORMS 1,724.95 2,034.96 2,343.73 .00 2,500.00 .00 - 100.0% 62005563 563400 SEWER MWRA 4,128,058.00 4,326,182.00 4,499,328.00 3,713,699.20 4,642,165.00 4,672,000.00 .6% 62005574 574000 SEWER HEALTH INSURANCE PREM 64,291.39 60,782.76 56,429.46 28,267.26 65,000.00 50,000.00 -23.1% 62005574 574010 SEWER PROP & CASUALTY INS PREM 1,127.00 850.00 878.00 897.00 1,000.00 1,000.00 .016 62005574 574500 SEWER DEDUCTIBLES /CLAIMS 2,500.00 .00 2,500.00 4,916.00 .00 .00 .0% 62005574 574550 SEWER WORKER COMP INS PREM 11,624.00 9,821.00 12,000.00 13,864.00 13,500.00 15,000.00 11.1% 62005578 578100 LICENSES 180.00 240.00 255.00 135.00 1,000.00 1,000.00 .05.1- TOTAL EXPENSES 4,407,004.41 4,626,576.51 4,761,106.35 3,898,689.64 5,046,165.00 5,062,820.00 .3% 07 DEBT SERVICE 62007591 5910.00 SEWER LT DEBT PRINCIPAL 116,800.00 86,240.00 77,374.00 77,374.00 166,934.00 126,940.00 -24.0% 6_200759.1 5920.00_ SEWER LONG TERM DEBT INTEREST 1,406.25 .00 .00 .00 .00 .00 .0 96 TOTAL DEBT SERVICE 118,206.25 86,240.00 77,374.00 77,374.00 166,934.00 126,940.00 -24.0% IL � 1� 1 �1 i X� ;€ 03/18/2015 09:40 OF READING 3 blelacheur (TOWN NEXT YEAR BUDGET HISTORICAL COMPARISON IP bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 08 CAPITAL EXPENDITURES 62008584 584406 SEWER DUMP TRUCK .00 .00 110,798.00 .00 .00 .00 .0% 62008584 584416 SEWER TRUCK #6 42,759.46 .00 .00 .00 .00 40,000.00 .0% 62008584 584417 SEWER TRUCK #10 38,864.46 .00 .00 .00 .00 .00 .0% 62008584 584422 SEWER BACKHOE 430D .00 78,000.00 .00 .00 .00 .00 .0% 62008588 588450 SEWER SYSTEMS .00 175,818.63 .00 .00 .00 .00 .0% 62008588 588500 SEWER MAIN PROJECTS .00 .00 .00 .00 50,000.00 50,000.00 .016 62.00858.8_588x5.02 LEWIS /CHARLES /HOWARD SWR MAIN .00 .00 188,970.20 .00 .00 .00 .0% 6:008588 588503 WEST ST SEWER MAIN PROJECT .00 .00 6,928.35 .00 .00 .00 .0% 62008588 588510 SEWER STATION REHAB .00 .00 .00 111,525.58 300,000.00 .00 - 100.0% TOTAL CAPITAL EXPENDITURES 81,623.92 253,818.63 306,696.55 111,525.58 350,000.00 90,000.00 -74.3% 09 OTHER FINANCING USES 62009596 596111 WAGE SUPPORT -ADM SVCS 14,061.96 14,345.04 24,458.04 71,688.00 71,688.00 73,659.00 2.7% 62009596 596112 EXPENSE SUPPORT -ADM SVCS .00 .00 .00 33,710.04 33,710.00 34,637.00 2.7% 62009596 596121 WAGE SUPPORT - ACCOUNTING 9,516.96 9,710.04 10,050.00 .00 .00 .00 .0% 62009596 596122 EXPENSE SUPPORT - ACCOUNTING 170.04 174.96 180.96 .00 .00 .00 .01 62009596 596131 WAGE SUPPORT - FINANCE 30,249.00 30,860.04 31,940.04 34,920.00 34,920.00 35,880.00 2.7% 62009596 596132 EXPENSE SUPPORT - FINANCE 20,439.96 20,850.00 21,581.04 22,524.00 22,524.00 23,143.00 2.7% 62009596 596141 WAGE SUPPORT -HUMAN RESOURCES 4,628.04 4,721.04 4, 886.04 .00 .00 .00 .0% 62009596 596142 EXPENSE SUPPORT -HUMAN RESOURCE 2,136.96 2,180.04 2,256.00 .00 .00 .00 .0% 62009596 596151 WAGE SUPPORT - TECHNOLOGY 29,997.96 30,597.96 31,668.96 .00 .00 .00 .0% 62009596 596152 EXPENSE SUPPORT- TECHNOLOGY 28,715.04 29,289.00 30,314.04 .00 .00 .00 .0% 62009596 5961611 WAGE SUPPORT -DPW ADMINISTRATIO 47,475.00 48,425.04 50,120.04 51,875.04 51,875.00 53,302.00 2.8% 62909596.596171 WAGE SUPPORT- ENGINEERING 60,065.04 61,266.00 63,410.04 65,630.04 65,630.00 67,435.00 2.80 1� 1 �1 i C� dr s 4ay h i� •� a 03/18/2015 09:21 TOWN OF READING P 4 blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 62009596 5961811 WAGE SUPPORT- HIGHWAY 2,418.96 2,466.96 2,553.00 2,643.00 2,643.00 2,716.00 2.8 °s 62009596 596182 EXPENSE SUPPORT- HIGHWAY 9,129.00 9,312.00 9,638.04 9,975.00 9,975.00 10,249.00 2.7% TOTAL OTHER FINANCING USES 259,003.92 264,198.12 283,056.24 292,965.12 292,965.00 301,021.00 2.7% TOTAL SEWER - OPERATIONS 5,130,778.04 5,510,373.45 5,720,444.13 4,573,759.77 6,145,044.00 5,871,731.00 -4.49- C� 03/18/2015 09:21 TOWN OF READING blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20162 FY16 Enterprise Funds ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY ACTUALS ACTUALS ACTUALS ACTUALS 0990 OTHER FINANCING SOURCES /USES 02 OTHER FINANCING SOURCES IP 5 bgnyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 2 CHANGE 62002490 499990 SEWER FREE CASH OP BUD SUPPORT - 200,000.00 - 150,000.00 - 195,000.00 - 150,000.00 - 150,000.00 .00 - 100.01 TOTAL OTHER FINANCING SOURCE - 200,000.00 - 150,000.00 - 195,000.00 - 150,000.00 - 150,000.00 .00 - 100.00 09 OTHER FINANCING USES 62009590 599910 SEWER DEBT ISSUE COSTS 2,500.00 .00 2,100.00 .00 .00 .00 06 TOTAL OTHER FINANCING USES 2,500.00 .00 2,100.00 .00 .00 .00 .06 TOTAL OTHER FINANCING SOURCE - 197,500.00 - 150,000.00 - 192,900.00 - 150,000.00 - 150,000.00 .00 - 100.0°% TOTAL SEWER 4,933,278.04 5,360,373.45 5,527,544.13 4,423,759.77 5,995,044.00 5,871,731.00 -2.10 Sewer Enterprise Fund Capital + Debt Annual change to water capital+debt 47.4% , 70.0% . / 131 o °° o 0 0 ° °, o Approved Approved Requested Requeste Projected = Le end: Debt (issued) and Debtx not eta roved FY13 -26 Sewer Ent. Fund Capital & Debt FY- 2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 TOTAL Sewer Capital 520,000 950,000 90,000 420,000 117,000 75,000 325 ' 367 720,000 640,000 525,000 ' 5,679,000 Sewer Debt 115,86o 115,800 166,934 126 940 82,940 503,940 552 840 532 840 ' 640 3,222,148 Total Ca ital & Oebt 445,800 656,934 1,116,934 ybU,000 216,940 502,940 583,940 607,140 627,840 857,840 879,840 720,000 640,000 525,000 520,000 8,901,148 ewer , 200,000 Main: Poet's Corner ($350k) - -- - - -- - - 200,000 - - r - -- - Sewer Main Lewis Charles; Howard 350,000 350,000 -- - Sewer Main-projects - 50,000 - 50,000 50,000 - 50,000 - 50 000 - 75,000 75 000 75 75 000 , -_ 75,000 1 10 - 100 000 925,000 Station projects SCADA 80,000 Station: West St. 300,000 300,000 Station: Batchelder Rd. 520,000 - 520,000 Joseph's Y 270,00 0 - , 270,000 Station: Sturges $690k debt 2 debtx debtx b`� - Station: Small Lane 100,000 100,000 Station: Charles St. $1.2mi debt 3 debtx debtx debtx Station: Grove St. 280,000 280,000 Portable Generator- Grove 15,000 15,000 Station: Strout Ave. 290,000 290,000 - - - Station Brewer Lane - - -- , 250,000 250,000 Station: Collins Ave. - - -_ _ 410 000 410,000 Portable Generator Collins 15,000 15,000 Station: Longwood Rd. - - _ _ _ 270 000 270,000 Station: Pitman Drive _ 150,000 150,000 Meter Replacements 250,000 250,000 4 250,000 750,000 Backhoe 430D 130,000 100,000 230,000 Pickup #8 (2004) 40,000 ! 40,000 Truck #17(2001) 120,000 120,000 Car #1 (2006) 30,000 � 30,000 Pickup #6 (2011) 42,000 42,000 Pickup #11 2011 42,000 42,000 Sewer DEBT 115,800 136,934 166,934 126,940 1 82,940 503,940 490,140 552,840 532,840 512,840 3,222,148 MWRA Inflow & Infiltration 1 115,800 136,934 166,934 126,940 82,940 131,340 , 131,340 92,840 92,840 92,840 1,170,748 Station Sturges ($690k)- 2 -_ 372,6001- 358,800 731,400 Station: Charles St. ($1.2mil) - 3 - _ 1 460,000 440,000 420,000 1,320,000 Repayment of principal: 115,800 136,934 166,934 126,940 82,940 476,340 476,340 492,840 492,840 492,840 3,060,748 MWRA Inflow & Infiltration to 32,934 32,934 32,934 98,802 MARA Inflow & Infiltration 1b 8,866 8,866 MWRA Inflow &Infiltration Ill 1c ; 44,000 44,000 44,000 44,000 176,000 MWRA Inflow & Infiltration P7' 30,000 30,000 30,000 44,440 44,440 '' ', 178,880 Ill Inflow & Infiltration P8 30,000 30,000 38,500 38,500 ' 38,500 38,500 214,000 MWRA Inflow & Infiltration P9 30,000 92,840 i 92,840 92,840 92,840 92,840 494,200 Station:Sturges ($690k) 2 345,000 345,000 ; 690,000 Station: Charles St.($1.2mil) 3 400,000 400,000 400,0001 1,200,000 Sunnyside /Fairview Sewer 4 Interest on Long Term Debt: 27,600 13,800 60,000 40,000 20,000 161,400 MWRA Inflow & Infiltration no interest = Station St Joe &Sturges($1md) 2 27,600 _ -_ 13,800 T _ _- 41,400 Station. Charles St. ($1.2mi1) 3 _ 60,000 40,000_ 20,_0.0_0 120,000 Sunn sidelFairview Sewer 4 CJ 1 of 1 Water Enterprise Fund Water Supply is responsible for the administrative management, operation, technical support, maintenance and security of the drinking water supply in accordance with all Federal, State and local regulations. Water Distribution is responsible for maintaining and operating the municipal water distribution system in accordance with industry standards and all applicable regulations. In addition, this division oversees water meter installation, repair and meter reading as well as the maintenance of all fire hydrants. Water Fund FY15 FY16 Change Wages $682,830 $654,900 -4.1% Exp (non -MWRA) 645,500 734,500 +13.8% GF overhead 427,470 439,225 +2.7% Debt + Capital 1,949,421 1,788,675 -8.2% Local Costs $3,705,221 $3,617,300 -2.4% MWRA Expense 1,930,393 2,033,000 +5.3% Gross budget $5,635,614 $5,650,300 +0.3% Use of Reserves (100,000) (150,000) Net Budget $5,535,614 $5,500,300 -0.6% Expenses show an increase caused by a higher pension assessment that catches up for past apparent underfunding, and an increase in health insurance premiums driven by a small increase in enrollment. Note that local costs show a slight 2.4% `C� decrease. There are no changes in staffing levels, and budgets are forecast to rise by about 5% for the next few years, a figure more moderately dependent on future MWRA rates. A h 03/18/2015 09:40 TOWN OF READING P 6 blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0450 WATER - OPERATIONS 05 EXPENSES O1Ci0r_5519 519000 WTR MEDICARE EMPL BENEFITS 5,774.84 6,783.52 7,129.76 .00 8,000.00 8,000.00 .0% 61005519 519700 WTR RETIREMENT ASSESSMENT 27,927.00 73,126.00 76,417.00 113,368.00 80,000.00 118,500.00 48.10 61005519 519750 WATER OPEB CONTRIBUTIONS .00 47,664.00 45,215.00 .00 50,000.00 50,000.00 .0% 61CO5529 529433 WTR GEN HAZARD WASTE DISPOSAL 7,449.06 5,978.34 7,925.50 .00 10,000.00 10,000.00 .0% 51005530 530480 WTR GEN PRIMACEY ASSMNT 5,267.71 5,454.45 5,076.37 5,036.17 5,500.00 5,500.00 .0% 61005_.`530 _530491 WTR GEN PURCH SVC WAKEFIELD 7,870.50 7,636.44 7,406.42 3,920.37 8,000.00 8,000.00 .0% b1005531 531000 WTR GEN PROF DEV/TRAINING 5,838.00 2,445.00 5,390.00 1,591.50 5,000.00 7,500.00 50.0% 61005558 558450 WATER CONSERVATION PROMOTION .00 .00 13,630.96 13,470.00 40,000.00 40,000.00 .06 61005574 574000 WTR HEALTH INSURANCE PREMIUM 142,941.46 132,738.75 142,062.71 114,556.22 150,000.00 190,000.00 26.7% 005E74 574004 WTR OPT -OUT HEALTH INS PMNT .00 3,000.00 4,500.00 .00 .00 .00 .0% 61005574 574010 WTR PROP & CASUALTY INS PREM 24,001.00 26,877.00 27,669.00 31,436.00 31,500.00 35,000.00 11.1% 61005574 574550 WTR WORKER COMP INS PREM 16,234.00 16,177.00 12,710.00 14,172.00 15,000.00 15,000.00 .0% TOTAL EXPENSES 243,303.57 327,880.50 355,132.72 297,550.26 403,000.00 487,500.00 21.0% 07 DEBT SERVICE 61007530 530705 WTR FUND DEBT ISSUANCE COSTS .00 .00 2,500.00 .00 .00 .00 .0% 61007591 591000 WTR GEN LONG TM DEBT PRINCIPAL 1,370,000.00 935,000.00 935,000.00 1,076,200.00 1,315,000.00 1,236,200.00 -6.0% 592000 WTR GEN LONG TERM DEBT INT 414,710.00 366,670.00 339,905.00 164,096.25 358,221.00 352,475.00 -1.6% TOTAL DEBT SERVICE 1,784,710.00 1,301,670.00 1,277,405.00 1,240,296.25 1,673,221.00 1,588,675.00 -5.1% 09 OTHER FINANCING USES 61009596 596111 WAGE SUPPORT -ADM SVCS 14,895.96 15,194.04 30,351.00 80,588.04 80,588.00 82,804.00 2.7% 61.009596 55;6112 EXP SUPPORT- ADM SVCS .00 .00 .00 35,709.96 35,710.00 36,692.00 2.7% - - 09:21 TO OF b03/18/2015 lelacheur INEXT YEAR BUDIGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 61009596 596121 WAGE SUPPORT - ACCOUNTING 10,077.96 10,280.04 10,640.04 .00 .00 .00 .0% 61009596 596122 EXP SUPPORT - ACCOUNTING 180.00 183.96 189.96 .00 .00 .00 .0% 6100.9596. 596131 WAGE SUPPORT - FINANCE 32,031.96 32,673.00 33,816.96 36,912.96 36,913.00 37,928.00 2.71 61009596 596132 EXP SUPPORT - FINANCE 21,653.04 22,086.00 22,858.80 23,856.00 23,856.00 24,512.00 2.7% 61009596 596141 WAGE SUPPORT -HUMAN RESOURCES 4,899.96 4,998.00 5,172.96 .00 .00 .00 .0% 61009596 596142 EXP SUPPORT -HUMAN RESOURCE 2,264.04 2,309.04 2,390.04 .00 .00 .00 .0% 61009596 596151 WAGE SUPPORT - TECHNOLOGY 31,776.96 32,412.96 33,546.96 .00 .00 .00 .0% 61009596 596152 EXPSUPPORT - TECHNOLOGY 30,417.96 31,026.00 32,112.00 .00 .00 .00 .09- 61009596 596161 WAGE SUPPORT -DPW ADMINISTRATIO 104,690.04 106,784.04 110,520.96 114,390.00 114,390.00 117,536.00 2.8% 61009596 596171 WAGE SUPPORT- ENGINEERING 98,406.96 100,374.96 103,887.96 107,523.96 107,524.00 110,481.00 2.8% 61.009596 5961.81 WAGE SUPPORT- HIGHWAY 6,729.96 6,864.96 7,104.96 7,353.96 7,354.00 7,556.00 2.716 61009596 596192 EXP SUPPORT- HIGHWAY 19,341.96 19,728.96 20,420.04 21,135.00 21,135.00 21,716.00 2.7% 61009596 596500 XFER TO ENTERPRISE FUNDS 414,500.00 .00 .00 .00 .00 .00 .016 TOTAL OTHER FINANCING USES 791,866.76 384,915.96 413,012.64 427,469.88 427,470.00 439,225.00 2.7% TOTAL WATER - OPERATIONS 2,819,880.33 2,014,466.46 2,045,550.36 1,965,316.39 2,503,691.00 2,515,400.00 .5% 03/18/2015 09:21 blelacheur PROJECTION: 20162 ACCOUNTS FOR: WATER (TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON FY16 Enterprise Funds I 8 bgnyrpts FOR PERIOD 99 r PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0451 WATER - DISTRIBUTION 03 SALARIES 61013511 511010 WTR ADMIN ASST .00 .00 20,282.44 11,180.76 .00 .00 .016 61013.511 511.01.4 WTR SENIOR ADMIN ASSISTANT .00 .00 .00 3,547.61 23,080.00 23,800.00 3.10 61013511 511401 WTR DIST SUPERVISOR 39,606.34 40,237.58 40,001.20 25,217.52 37,000.00 38,050.00 2.8% 61013511 511403 WTR DIST FOREMAN 60,668.32 61,658.25 61,957.60 36,732.65 67,325.00 70,000.00 4.0% 61013511 511405 WTR DIST WORKING FORMAN 99,351.19 102,659.22 99,180.19 74,539.09 120,975.00 109,850.00 -9.21 6101.351 -1 511456 WATER QUALITY/ SUPPLY COORDINA .00 .00 .00 7,239.31 .00 .00 .0_ 51013511 511409 WTR DIST EQUIPMENT OPERATOR 140,226.77 143,252.16 136,185.29 83,584.80 152,050.00 159,750.00 5.10 61013511 511413 WTR DIST SKILLED LABORER 41,711.24 42,478.12 33,382.64 28,347.25 45,050.00 42,000.00 -6.8% 61013511 511417 WTR DIST LABORER 64,916.55 67,137.44 70,281.44 51,253.80 72,550.00 77,400.00 6.7% 61013511 511471 WTR DIST CLERK(S) 17,476.79 18,242.11 .00 .00 .00 .00 .0% 61013511 511481 WTR DIST SNOW REMOVAL .00 - 5,169.94 - 9,821.71 - 7,870.30 - 6,500.00 - 6,500.00 .0_ 61013511 515000 WTR DIST WAGES OVERTIME 78,570.57 50,679.67 40,159.66 44,363.77 50,000.00 50,000.00 .0% 61013511 516050 WTR DIST OUT OF GRADE WORK 5,164.80 5,119.24 6,219.94 4,157.80 5,000.00 5,000.00 .0% 61013511_516060 WTR DIST ON -CALL PREM 10,270. 00 10,752.00 10,812.87 8,302.68 11,000.00 11,600.00 5.5°% 61013511 516080 WTR DIST WGS LONGEVITY 5,550.00 5,550.00 44,083.00 35,558.00 4,875.00 .00 - 100.0% 61013512 512000 WTR DIST WAGES TEMP 6,172.72 4,990.58 8,661.60 4,452.23 8,000.00 9,000.00 12.5% 61013517 517017 WTR DIST SICK LEAVE BUYBACK 2,968.64 .00 39,946.70 - 5,385.00 .00 .00 .0% TOTAL SALARIES 572,653.93 547,586.43 601,332.86 405,221.97 590,405.00 589,950.00 -.1% 05 EXPENSES 61015521 521301 WTR DIST ELECTRICITY 8,361.89 9,166.42 8,583.53 8,040.83 10,000.00 10,000.00 .0% 61015521 521303 WTR DIST NATURAL GAS 264.62 269.12 261.40 195.21 500.00 500.00 .0% 6- 1015521 521392 WTR DIST WIRELESS COMMUNICATI 2,851.63 2,452.46 .00 .00 2,000.00 .00 - 100.0% r 03/18/2015 09:21 blelacheur PROJECTION: 20162 ACCOUNTS FOR: WATER TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON FY16 Enterprise Funds IP 9 bgnyrpts FOR PERIOD 99 PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 61015530 530420 WTR DIST POLICE DETAILS 12,280.86 10,674.88 15,102.34 15,782.99 17,500.00 17,500.00 .0% 6_,101.55.30.5.3.0470 WTR DIST WATER SYSTEM 7,976.26 13,509.50 14,169.55 7,150.00 10,000.00 10,000.00 .0% 61015530 530472 WTR DIST MAIN PIPE /HYDRANT 9,790.00 11,470.00 12,281.25 2,882.50 10,000.00 10,000.00 .0% 61015530 530474 WTR DIST SERVICE PIPE /METER 72,145.27 68,936.41 50,891.33 41,171.84 50,000.00 55,000.00 10.00 61015530 530478 WTR DIST CROSS CONN INSP 5,380.00 5,280.00 5,580.00 1,680.00 8,000.00 8,000.00 .0% 51015531_531000 WTR DIST PROF DEV /TRAINING 1,400.00 1,750.00 .00 249.00 .00 .00 .0% 61015535 536000 WTR DIST SFTWR LIC & SUPP .00 5,339.80 9,400.19 2,500.00 5,000.00 7,500.00 50.0% 61015540 540470 WTR DIST GEN SUPPLIES /SERVIC 15,692.79 21,449.16 25,282.25 22,302.53 25,000.00 30,000.00 20.0% 61015540 540472 WTR DIST MAIN PIPE /HYDRANT 20,772.04 28,354.89 21,896.85 23,472.99 30,000.00 30,000.00 .0% 61.015540 540474 WTR DIST SERVICE METERS .00 420.00 .00 155.09 5,000.00 5,000.00 .0% 61015554 554000 WTR DIST UNIFORMS AND CLOTHI 4,860.53 3,891.52 4,185.47 .00 6,000.00 .00 - 100.0% 61015576 578100 WTR DIST LICENSES 990.00 460.00 1,143.00 405.00 1,500.00 1,500.00 .0% TOTAL EXPENSES 162,765.89 183,424.16 168,777.16 125,987.98 180,500.00 185,000.00 2.5% 08 CAPITAL EXPENDITURES 61018584 584406 WATER DUMP TRUCK .00 .00 .00 .00 .00 150,000.00 .0% 61018584 584418 WTR TRUCK 39,954.45 .00 .00 .00 .00 .00 .016 61018585 585452 WATER BOOSTER STATION TECH .00 .00 .00 .00 130,000.00 .00 - 100.0% 6101858.5 585461_ WATER TANK INSPECTION .00 .00 - 39,800.00 .00 .00 .00 .0% 6101858$ 58$450 WTR DIST SYSTEMS .00 .00 .00 .00 50,000.00 50,000.00 .0% 61018588 588468 LARCH LANE WATER MAIN .00 .00 .00 .00 120,000.00 .00 - 100.0% TOTAL CAPITAL EXPENDITURES 39,954.45 .00 - 39,800.00 .00 300,000.00 200,000.00 -33.30 TOTAL WATER - DISTRIBUTION 775,374.27 731,010.59 730,310.02 531,209.95 1,070,905.00 974,950.00 -9.016 03/18/2015 09:21 TOWN OF READING blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20162 FY16 Enterprise Funds ACCOUNTS FOR: WATER �1 G- IP 10 bgnyrpts FOR PERIOD 99 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 86,610.24 86,220.80 PRIOR FY3 PRIOR FY2 - 31.2°% - 1,327.36 ACTUALS ACTUALS 0452 WATER - SUPPLY / TREATMENT 03 SALARIES 5,000.00 5,000.00 61023511 511461. WTR SUPPLY PLANT SUPERVISOR 64,950.00 - 29.7°% 84,062.88 85,425.60 61023511, 511481 WTR SUPPLY SNOW REMOVAL .00 3,000.00 .00 - 328.56 61033511 515000 WTR SUPPLY- OVERTIME .0% 894.01 11,393.59 7,074.35 TOTAL SALARIES - 4,305.33 18,168.07 10,000.00 10,000.00 95,456.47 92,171.39 05 EXPENSES 6,000.00 .0% 61025521 521301 WTR SUPPLY ELECTRICITY .0% .00 19,710.36 18,122.42 61025521 521308 WTR SUPPLY FUEL OIL 1,930,393.00 2,033,000.00 1,518.11 1,416.00 61025521 521309 WTR SUPPLY WATER /SEWER .00 .00 214.72 214.72 61025521 521390 WTR SUPPLY TELEPHONE .00 .0% 1,135.89 830.81 6_1025530 530000 WTR SUPPLY PROF /TECH SV 1,677,190.44 2,084,818.00 4,184.34 16,207.33 51025540 540000 WTR SUPPLY SUPPLIES /EQUIPMEN 1,794.13 1,801.79 61025540 540.455 WTR SUPPLY WELLS 9,223.98 9,401.82 61025540 540499 MWRA WATER EMERGENCY 1,180.44 .00 6102.5563 563400 WTR SUPPLY MWRA 1,772,389.00 1,811,212.00 TOTAL EXPENSES 1,811,350.97 1,859,206.89 08 CAPITAL EXPENDITURES 61028583 583000 WTR SUPPLY PLANT 67,396.35 .00 61028584 584407 WATER SUPPLY PICKUP TRUCK .00 35,219.16 TOTAL CAPITAL EXPENDITURES 67,396.35 35,219.16 TOTAL WATER - SUPPLY / TREAT 1,974,203.79 1,986,597.44 �1 G- IP 10 bgnyrpts FOR PERIOD 99 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 86,610.24 86,220.80 87,925.00 60,450.00 - 31.2°% - 1,327.36 - 1,315.20 - 500.00 - 500.00 .0% 2,820.64 1,284.05 5,000.00 5,000.00 .0% 88,103.52 86,189.65 92,425.00 64,950.00 - 29.7°% 18,693.09 14,076.36 20,000.00 20,000.00 .0% .00 .00 3,000.00 3,000.00 .0% 214.72 107.36 500.00 500.00 .0% 894.01 629.44 2,500.00 2,500.00 :0% - 4,305.33 18,168.07 10,000.00 10,000.00 _0% 2,313.74 3,068.01 6,000.00 6,000.00 .0% 6,246.11 9,823.55 20,000.00 20,000.00 .0% .00 .00 .00 .00 .0% 1,854,203.00 1,545,128.00 1,930,393.00 2,033,000.00 5.3% 1,878,259.34 1,591,000.79 1,992,393.00 2,095,000.00 5.11 .00 .00 .00 .00 .0% .00 .00 .00 .00 .0% .00 .00 .00 .00 .0% 1,966,362.86 1,677,190.44 2,084,818.00 2,159,950.00 3.60 03/18/2015 09:21 TOWN OF READING P 11 blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0990 OTHER FINANCING SOURCES /USES 02 OTHER FINANCING SOURCES 61002490 490099 TRANS FROM MULTI -YR PROJECT FD .00 - 148,313.00 - 45,364.91 .00 .00 .00 .0% 61002.390 499.990 WTR FREE CASH OP BUD SUPPORT - 750,000.00 - 150,000.00 - 870,000.00 - 100,000.00 - 100,000.00 - 150,000.00 50.0% TOTAL OTHER FINANCING SOURCE - 750,000.00 - 298,313.00 - 915,364.91 - 100,000.00 - 100,000.00 - 150,000.00 50.0% 09 OTHER FINANCING USES 61009590 599910 WTR DEBT ISSUE COSTS 2,500.00 .00 .00 .00 .00 .00 .0% TOTAL OTHER FINANCING USES 2,500.00 .00 .00 .00 .00 .00 .0% TOTAL OTHER FINANCING SOURCE - 747,500.00 - 298,313.00 - 915,364.91 - 100,000.00 - 100,000.00 - 150,000.00 50.0% TOTAL WATER 4,821,958.39 4,433,761.49 3,826,858.33 4,073,716.78 5,559,414.00 5,500,300.00 -1.1% Water Enterprise Fund Capital + Debt 1 of 6 Approved Approved Requested Projected =_> Legend: Debt (issued) and Debtx (not yet approve Water Ent Fund Capital& Debt FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 FY -2027 FY -2028 Total Capital & Debt 2,195,786 1,949,421 1,788,675 2,015,429 2,174,289 2,210,569 2,078,069 2,070,569 1,847,069 1,684,569 1,518,069 1,096,075 1,053,375 669,588 497,800 Water CAPITAL 920,000 300,000 200,000 80,000 275,000 425,000 325,000 350,000 159,000 234,000 100,000 112,000 112,000 100,000 100,000 - - - - - - - - Debt n Desi Debt Design Wreatment Plant 1 MWRA ($3.18mil partial join) 2 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt MWRA ($7.6il full join) t 3 Debt WTP demo & chlonne ($800k) a Debt Debt Debt Debt Debt Well Abandonment 5; 225 000 Replace Pickup Truck #3 (2003) 6 - t -- 39 000 Water Distribution I i WM:Haverhill &Howard $2.285m ( ) 7a Debtmwra Debt Debt Debt Debt Debt Debt _ - Debt Debt WM: MWRA loan to be used 7b Debtmwra Debt Debt Debt Debt Debt Debt Debt Debt WM Phase 1 R#1 $4.012miV10yr; 8a Debt Debtmwra Debt Debt Debt Debt Debt Debt Debt Debt WM Phase t R #2 $3.5mill{Oyr 8b Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt WM Reading Phase 2 $5.Or lOyr WM Reading Phase 3 $7.5mi17T8A -- WM Reading Phase 4 $15miUT8A WM: Larch Lane 9T 150,000 - - WM Lining Program t 0 - 50,000 50,000 50,000 - - 50,000 -- 75,000 75,000 75,000 75,000 - 75,000- 100,000 - - - 102,000' - '102000 100,000. 100,000 Replacement mDesign 250,000 250,000 250,000 -- - -- Mankrinspect Auburn 12` - - I - { Tank Maintenance: Auburn 13 750,000 Bear Hill Storage Tank ($1.4mil) - remove pending MWRA 2nd connection Booster Station SCADA 1 14! 130,000 } SCADA Upgrade ( eve ry 5 Yrs) 15, 25,000 Replace Pickup Truck #12 (1997) 161 42,000 Replace Van #2 17 30,000 Replace Truck #6 18J, 120,000 Replace Truck #14 19I 120,000 Replace Backhoe #420E 20 - - - - I 100,000 � Replace Utility Truck #5 21 150,000 Replace Pickup #15 22 - - - 42,000 Water Enterprise Fund Capital + Debt 2 of 6 Approved Approved Requested Projected =_> egen e t (issued) and Debtx (not yet approve Water Ent. Fund Capital& Debt FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 11 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 FY -2027 FY -2028 Water DEBT 7037W ,7 1,935,429 11,899,289 1,785,569 1,753,069 1,720,569 1,688,069 ,450,56 1, 2 1,5 ,675 1,418,069 984,075 941,375 56 ,588 397,800 Water Treatment Plant Design' 1 ! Join MWRA art(al $3.18m)� 2 ' (P 1 252,656 1 246,656 237,719 229,719 ; 224,069 i 1 198,469 192,069 185,669 � 178,975 162,375 156,188 Join MWRA tull $7.8m 3 618,150 603,525 588,656 571,350 553 800 538,200 ' 522,600 ' 507,000 491,400 475,800 460,200 444,600 429,000 413,400 397,800 ( ) - - - -- WMa verh BPHoward ($2 285m) 7a - - 185,000 - 185 000 185,000 185,000 - 185,000 (- -185 000 ', 185,000 -- - -, - 185,000 - 185,000 - - - - - - - -- 1 -- - - - - -; - 20,000 WM: MWRA loan to be used 7b 20_,000 20,000 20,00 20 000 20,000 20,000 ' 20,000 20,000 ? _ WM Phase 1 R #1 $4.012mil/10 r Ba � 401,200 401,200 401 200 401,200 401,200 401,200 401,200 401,200 401,200 T _ 401,200 - � ' - - yy WM Phase 1 R #2 $3 Smr1110 r gb - 70, - - 44 , 5 434,000 423,500 413,000 402,500 392,000 381,500 371,000 360,500 - -- - - r -- - WM Reading Phase 2 $5.Omilll0yr -- - -- r- - -- WM Reading Phase 3 $7.5miUTBA - - -� WM Reading Phase 4 $15mil7TBA Repayment of Principal: 935,000 1,336, 00 1,236,200 1,5 6,200 1,586,200 1,506,200 1,506,200 1,506,200 1,506,200 1,301,200 1,301,200 900,000 1 890,000 540,000 390,000 Water Treatment Plant Design! � Join MWRA (pa rtial $3.18m ) 2 ! 160, 00 160,000 160,000 160,000 160,000 160,000 � 150,000 150,000 Join MWRA full $7.8m 3 I ( 390,000 390,000 390,000 390,000 ' 390,000 � 390,000 390,000 390,000 ' 390,000. 390,000 390,000 390,000 ' { 390,000 390,000 390,000 I DemoWTP /chlonnate($0.8m) 4 80,000 80,000 80,000 80,0004 i . WM:Haverhill &Howard ($2.285m)* 185,000 185,000 185,000 185,000 185000 185,000 185,000 185,000 185,000' i WM-. MWRA loan to be used 7b 20,000 20,000 20,000 20,000 20 000 I 20,000 1 20,000 20,000 I 20,000 ! WM Phase 1 R #1 $4.012mi1110 r ea y - - -- 401,200 - 401,200 401 200 - 401,200 401,200 401 200 401,200 - 401,200 ' - 401,200 - 401,200 - WM Phase 1 R #2 $3 Smil /10 r 86 y - - 350 000 - `- 350, 000 350,000 ' 350 000 350,000 350,000. 350,000 T 350,000 350,000 350,000 WM Readin Phase 2 $5 OmWIO 9 Yr - - ' 1 � } - - - WM Reading Phase 3 $7.5mi17TBA WM Reading Phase 4 $15mi17TBA - T- -- t - Interest on Long Term Debt: 340,786 313,221 352,475 349,229 313,089 279,369 246,869 214,369 181,869 149,369 116,869 ' 84,075 51,375 29,588 7,800 Water Design ' 1', Join MWRA( partial $3.18m) ( 1 57,669 44,869 32,069 25,669 1 18,975 12,375 6,188 I 3 228,156 213,525 198,656 181,350 163,800 li 148,200 132,600 ' 117,000 108,400 85,800 70,200 1 54,600 ` 39,000 23,400 7,800 Demo WTP /chlonnate $O.Bm 4 ( ) 4 10,980 8,540 6,100 3,660 1,220 WM:Haverhill &Howard ($2 285m) i ! Wm: MWKA loan to be used! /b WM Phase 1 R #1 $4.012mil/10 r 8a ' WM Phase R #2 $3.5miI/10 r 86 j y 70,000 94,500 ` 84,0000 73,500 63,000 52.500 42,000 31,500 21,000 10,500 - -g L WM Reading Phase 2 $5.OmiY10 r y 4 , - _ WM Reading Phase 3 $7.5mi1/TBA MA Readin Phase 4 $15milr A Storm Water Enterprise Fund The Storm Water Division consists of some activities conducted under the general fund budget, and some in the enterprise fund budget. As a whole, the Division is responsible for the construction, maintenance and repair of all catch basins and storm drainage systems. Storm Water FY15 FY16 Chan a Wages $143,950 $152,400 +5.9% Expenses 60,700 83,400 +37.4%! Debt & Capital 165,000 150,000 -9.1% TOTAL $369,650 $385,800 +4.4% Use of Reserves (35,000) Net Budget $369,650 $350,800 -5.1 % The $40 annual charge for a single family home, and the analogous per square foot charge based on impervious surface for commercial customers, produces about $375,000 in annual revenues. Thus the FY16 budget will not require any change to that $40 charge; however some reserves are used to allow for any cash flow lags in bill payments. �w 03/18/2015 09:21 TOWN OF READING P 12 blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: STORM WATER MANAGEMENT PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0428 STORM WATER MANAGEMENT 03 SALARIES 65003511 51.141.3 STMWTR SKILLED LABORER .00 37,542.31 39,797.28 57,403.20 41,250.00 85,700.00 107.8°% 6.5003511 51.1417 STM WTR LABORER 70,163.84 35,657.36 36,462.72 564.48 38,125.00 .00 - 100.00 65003511 511453 STMWTR ASST CIVIL ENGINEER 51,947.61 52,957.61 54,667.31 39,685.81 56,575.00 58,700.00 3.8% 65003511 515000 STM WTR - OVERTIME 4,153.12 4,122.24 2,793.79 1,965.71 4,500.00 4,500.00 .0% 65003511 516050 OUT OF GRADE WORK 2,818.78 2,612.35 1,523.68 953.76 3,500.00 3,500.00 .0% TOTAL SALARIES 129,083.35 132,891.87 135,244.78 100,572.96 143,950.00 152,400.00 5.9% 05 EXPENSES 65005519 519000 STMWTR MEDICARE BENEFITS 1,854.12 1,983.14 1,242.22 .00 1,750.00 1,750.00 .0% 6500.5519 519700_ STMWTR PENSION ASSESSMENT 885.00 2,210.00 2,309.00 13,060.00 2,450.00 13,650.00 457.1% 65005519 519750 STMWTR OPEB CONTRIBUTIONS .00 5,570.00 5,783.00 .00 6,000.00 6,000.00 .0% 65005524 524428 DRAINAGE MAINTENANCE 7,133.82 10,812.88 3,887.19 3,115.81 25,000.00 25,000.00 .0% 65005E27 527301 STM WTR EQUIPMENT RENTAL .00 .00 .00 .00 5,000.00 5,000.00 0% 65005530 530000 STM WTR PROF /TECH SSERVICES 3,461.96 200.00 790.75 1,516.90 5,000.00 5,000.00 .05- 650055,31 531000 PROFESSIONAL DEV /TRAINING .00 .00 1,375.00 .00 2,000.00 2,000.00 .0% 65005554 554000 STM WTR CLOTHING ALLOWANCE 500.00 700.00 700.00 .00 1,500.00 .00 - 100.0% 65005574 574000 STMWTR HEALTH INS PREMIUMS 10,275.24 10,275.24 10,840.80 9,756.23 12,000.00 25,000.00 108.3% TOTAL EXPENSES 24,110.14 31,751.26 26,927.96 27,448.94 60,700.00 83,400.00 37.4% 08 CAPITAL EXPENDITURES 65008584 584413 STMWTR EXCAVATOR .00 54,479.23 .00 .00 .00 .00 .0% 65008588 538412 STRM WTR DRAINAGE IMPROVEMENTS 69,422.45 24,975.50 - 9,687.25 28,386.42 140,000.00 125,000.00 -10.7% 65008588 588421 STM WTR MAPPING DESIGN WORK .00 1,212.79 - 48,500.00 1,000.00 25,000.00 25,000.00 .0 % 03/18/2015 09:21 TOWN OF READING PROJECTION PCT blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON CHANGE PROJECTION: 20162 FY16 Enterprise Funds .0% ACCOUNTS FOR: .00 .01 165,000.00 STORM WATER MANAGEMENT -9.1% 369,650.00 385,800.00 PRIOR FY3 PRIOR FY2 LAST FY1 CY ACTUALS ACTUALS ACTUALS ACTUALS 65008588 588425 STM WTR INFRASTRUCT DRAINAGE 255.36 137.50 .00 .00 55008586 588430 STM WTR SAUGUS RIVER DESIGN .00 .00 - 1,280.50 .00 TOTAL CAPITAL EXPENDITURES 69,677.81 80,805.02 - 59,467.75 29,386.42 TOTAL STORM WATER MANAGEMENT 222,871.30 245,448.15 102,704.99 157,408.32 I P 13 bgnyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 2 CHANGE .00 .00 .0% .00 .00 .01 165,000.00 150,000.00 -9.1% 369,650.00 385,800.00 4.4% ** END OF REPORT - Generated by Bob LeLacheur ** r jK it t _ - _ --- _� 03/18/2015 09:21 TOWN OF READING P 14 blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: STORM WATER MANAGEMENT PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0990 OTHER FINANCING SOURCES /USES 02 OTHER FINANCING SOURCES 65002190 190099 TRANS FROM MULTI -YR PROJECT FD - 52,457.52 - 75,736.73 .00 .00 .00 .00 .0% 65002]90 199990 STM WTR FREE CASH OP BUDSUPRT .00 - 25,000.00 - 30,000.00 .00 .00 - 35,000.00 .011 TOTAL OTHER FINANCING SOURCE - 52,457.52 - 100,736.73 - 30,000.00 .00 .00 - 35,000.00 .0% TOTAL OTHER FINANCING SOURCE - 52,457.52 - 100,736.73 - 30,000.00 .00 .00 - 35,000.00 .0 °s TOTAL STORM WATER MANAGEMENT 170,413.78 144,711.42 72,704.99 157,408.32 369,650.00 350,800.00 -5.10 GRAND TOTAL 9,925,650.21 9,938,846.36 9,427,107.45 8,654,884.87 11,924,108.00 11,722,831.00 -1.7% ** END OF REPORT - Generated by Bob LeLacheur ** Storm Water Enterprise Fund Capital + Debt 1 of 1 Approved Requested Projected FY15 -29 Storm Water Ent. Fund Ca ital& FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 FY -2027 FY -2028 FY -2029 TOTAL Storm Water Capital 165,00 150,000 150,000 425,000 150,000 150,000 150,000 2,715,000 Storm Water Debt - - 930,000 899,000 868,000 837,000 806,000 775,000 744,000 713,000 682,000 651,000 7,905,000 Total Capital & Debt 165,000 150,000 150,000 425,000 150,000 1,080,000 1,224,000 1,018,000 987,000 956,000 925,000 894,000 863,000 832,000 801,000 10,620,000 Storm Water CAPITAL 1659000 150,000 1 150,000 425,000 150,000 150,000 325,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,715,000 Drainage Improvements ro ect�� 140,000 125,000 125,000 125,000 150,000 150,000 _ 150,000 - 150 00 -- - ,0 - , Y - 150 000 150,000 5 ,000 15 , 2,165,000 - MS4 Permit: Consult & Lab test is 25,000 25,000 25,000 � } - - 75,000 Saugus River Desi n /Permit 1 9 150,000 150,000 - - Debtx Debtx Debtx Debtx Debtx DON Debtx Debtx Debtx Debtx - Saugus River Improv. I $2mil 1 9 P O Sau us River Improv. (II) $2md 2r g Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Aberjona River Design /Permit ! 150,000 150,000 Debtx Debtx Debtx Debtx DON Debtx Debtx Debtx Debtx Debtx Aberjona River Improv. $2 2mil 31 175,000 1759000 Sweeper: Elgin Pelican Storm Water DEBT 930,000 899,000 868,000 837,000 806,000 775,000 744,000 713,000 682,000 6519000 7,905,000 r v. l 1 Saugus Rive Improv. - 300 000 1 - _ 290,000 -- ! 270,000 j 260,00 ' 250,000 j 240,000 � 230,000 -- 220,000 -- 210,000 2,550,000 Improv. P SaugusRroerlm ©� II 2t 300,000 290,000 280,000 270,000 260,000 250 000 240 000 230,000 220,000 210,000 - Aberjona River Improv. 3 _ _ _ 330,000 319,000 t -- 308,000 -- 297,000 _ 286,000 - -- ' 275,000 -- _ 264,000 ;- 253,000_._ 242,000 231000 - _ _2,550,00.0 2,805,000 - Repayment of Principal: p 620,000 620,000 - 620,000 - 620,000. 620,000 _- 620,000 620,000 - 6,200,000 Saugus River Improv (1) 1 200,0 0 00 000 200,000 ' 200,000 200,000 200 000 200,000 200,000 - 200,000 - 200 000 2,000,000 Saugus 9 Improv (1 3 2020,000 li 2020,000 200,000 220,000 200,000 220,000 200,000 220,000. 200,000 220,000 200,000 220,000 200,000 220,000 200,000 220,000 200 000 220,000 2,000,000 � 2,200,000 River Improv. Interest on Long Term Debt 11 310,000 279,000 248,000 I 217,000 186,000 155,000 124,000 93,000 62,000 31,000 1,7059000 Saugus River Improv. 1 f 100,000 40,000 30,000 20,000 10,000 550,000 ((1)) Saugus River Im Improv. 11 2 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 t 20,000. 10,000 550,000 Aberjona River Improv. 3' ++, 110,000 99,000 88,000 77,000 66,000 55,000 ! 44,000 33,000 22,000 11,000 605,000 Saunders, Caitlin From: Mark Dockser <mark_dockser @verizon.net> Sent: Wednesday, March 18, 2015 1:16 PM To: Saunders, Caitlin Subject: Fwd: Library budget Caitlin, Please add this to the FinComm packet for tonight if not already printed. If already done, please include it in the packet for 3/25. Thanks, Mark Begin forwarded message: Date: March 18, 2015 at 12:54:35 PM EDT From: yab lo nskya-com cast. net Subject: Library budget To: Mark Dockser <mark dockserC@-verizon.net> Cc: Ruth Urell <urel16@-noblenet.org >, Bob LeLacheur <blelacheurCcD-ci. reading. ma. us> Hi Mark, At our meeting Monday night, the Trustees discussed our FinCom budget presentation from last week and felt that perhaps we hadn't been clear about the shortfall in our budget request, so I hope this can clarify it. The lower budget figure we presented ($1,431,169) eliminates our only two requests, the Digital Services Librarian and the small increase in the public technology line, but meets the materials expenditure requirement. The budget figure that the town manager is proposing ($1,426,460) leaves us $4,709 short. You may note that no other expense lines were increased, even by 2 1/2 percent, for FY16, and some of those lines had been reduced for FY15 due to moving into temp space. So Bob's suggested figure doesn't provide a level services budget. We would appreciate it if you would share this information with the Finance Committee for your March 25 meeting. Thanks, Vicki Town of Reading Meeting Minutes Board - Committee - Commission - Council: Finance Committee Date: 2015 -03 -04 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Great Room Chairman Mark Dockser, Vice Chair Paula Perry, Members Peter Lydecker, Craig Merry, Marc Moll, Paul McNeice, Anne Landry, and Vanessa Alvarado Members - Not Present: Karen Herrick Others Present: Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Town Accountant Sharon Angstrom, Police Chief Jim Cormier, Deputy Police Chief Mark Segalla, Fire Chief Greg Burns, Community Services Director John Fuedo, Community Development Director Jessie Wilson, DPW Director Jeff Zager, Assistant DPW Director Joe Huggins, Treasurer Nancy Heffernan, Minutes Respectfully Submitted By: Topics of Discussion: Chairman Mark Dockser called the meeting to order at 7 PM. He then introduced the newest FINCOM member Vanessa Alvarado. Mr. Dockser informed the room that tonight's meeting is informational on the Town's budgets, next week's meeting will be focused on the schools, the third week will be for any other items, and the fourth week FINCOM will vote on what to recommend. Town Manager Bob LeLacheur noted the town had a $200,000 savings in which FINCOM should consider reducing free cash to 1.5 with that. He explained there are a few changes to the capital plan including the Birch Meadow field lighting and the Fire Department would like to use money in the FY17 budget now. John Feudo was present to give a presentation on the Birch Meadow Project. He explained they planned to do lighting in 3 years but it is cheaper to do it now and all at once. He said recreation has a 10% growth every year and they are selling out programs to a point where they have to tell kids they can't play. Mr. Feudo noted the unmet demand is high and the master plan was made 5 years ago and needs to be reevaluated for today's needs. Right now there is a demand for lights. Having these lights would add an extra 4 -5 hours of playing time each night per field. They would like to upgrade the lighted softball field, light the unlit softball fields, light the little league field and add more lights on turf 2 at the high school. Mr. LeLacheur wanted to note that we don't have to wait three years to do the lighting. The fields are not going anywhere and will be needed to be lit eventually. They are asking to light five fields for a million dollars. The lights are ranked high on the priority list and these lights would help make the fields safer. He said to remember that the more hours the fields Page 1 1 N S .h Town of Reading Meeting Minutes Board - Committee - Commission - Council: Finance Committee Date: 2015 -03 -04 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Great Room Chairman Mark Dockser, Vice Chair Paula Perry, Members Peter Lydecker, Craig Merry, Marc Moll, Paul McNeice, Anne Landry, and Vanessa Alvarado Members - Not Present: Karen Herrick Others Present: Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Town Accountant Sharon Angstrom, Police Chief Jim Cormier, Deputy Police Chief Mark Segalla, Fire Chief Greg Burns, Community Services Director John Fuedo, Community Development Director Jessie Wilson, DPW Director Jeff Zager, Assistant DPW Director Joe Huggins, Treasurer Nancy Heffernan, Minutes Respectfully Submitted By: Topics of Discussion: Chairman Mark Dockser called the meeting to order at 7 PM. He then introduced the newest FINCOM member Vanessa Alvarado. Mr. Dockser informed the room that tonight's meeting is informational on the Town's budgets, next week's meeting will be focused on the schools, the third week will be for any other items, and the fourth week FINCOM will vote on what to recommend. Town Manager Bob LeLacheur noted the town had a $200,000 savings in which FINCOM should consider reducing free cash to 1.5 with that. He explained there are a few changes to the capital plan including the Birch Meadow field lighting and the Fire Department would like to use money in the FY17 budget now. John Feudo was present to give a presentation on the Birch Meadow Project. He explained they planned to do lighting in 3 years but it is cheaper to do it now and all at once. He said recreation has a 10% growth every year and they are selling out programs to a point where they have to tell kids they can't play. Mr. Feudo noted the unmet demand is high and the master plan was made 5 years ago and needs to be reevaluated for today's needs. Right now there is a demand for lights. Having these lights would add an extra 4 -5 hours of playing time each night per field. They would like to upgrade the lighted softball field, light the unlit softball fields, light the little league field and add more lights on turf 2 at the high school. Mr. LeLacheur wanted to note that we don't have to wait three years to do the lighting. The fields are not going anywhere and will be needed to be lit eventually. They are asking to light five fields for a million dollars. The lights are ranked high on the priority list and these lights would help make the fields safer. He said to remember that the more hours the fields Page 1 1 2015103104 FINCOM Minutes Page 2 can be used the more revenue they will bring in as well. They have returned $600,000 in the past five years. Mr. LeLacheur said the next step will be to ask the Board of Selectmen on March 24th. He also wanted to make it known that the private money given to recreation is unbelievable, the community is very supportive. Ms. Perry said she thinks it is important for us to let the community know just how well the support is. Mr. McNeice asked if these are all the fields that need lighting or if there are more. Mr. Feudo said there are more but these are a good start for now. Mr. Dockser asked since there will be more lighting and more lights on for longer periods of time, how much will that affect how operating costs? Mr. Feudo said we will be switching to more efficient lights with this project however recreation is meeting on 17th to discuss that topic further. Mr. LeLacheur said it is a good area to invest in lights because it is not in a neighborhood so there won't be any disrupting homes. Mr. LeLacheur began to explain the budget and noted there is $898,000 in unfunded government requests. He said we need almost 20% more staffing. The RCASA grant was a huge help to the budget. FY17 budget will not be able to provide all the services we provide now at the current revenues. Mr. LeLacheur stated there has been no change in revenues since January and fixed costs are up 4 %. Assistant Town Manager Jean Delios noted that the Community Services Department is now being called Public Services. She also noted that she has 2 Assistant Department Heads, Jessie Wilson and John Feudo. Ms. Delios said the new program ViewPermit we are using has helped tremendously getting everyone on the same page and processing permits much quicker. Ms. Wilson worked long and hard on a Complete Streets Policy in which we are ranked 6th for. Town Meeting adopted the new Zoning Bylaw. Elder and Human services are currently working on a master plan for the large amount of seniors Reading will be dealing with in the near future. Ms. Delios noted the Regional Health Director and contract we had with Melrose and Wakefield has been terminated due to the lack of communication. It did not work for Reading because it is simply too much for one person to handle serving three communities. This will be the biggest reduction in the budget. Having someone full time will give us more service hours that we need. Veterans Services Officer position is going full time. We looked at regionalizing that position but didn't have any success because of lack of interest from other communities. Mr. Dockser asked if a regional Health Director that only dealt with 2 communities would work better? Ms. Delios said it is hard to say but it works for Wakefield and Melrose. Mr. LeLacheur commented regionalization is good but you need good partners and reliable staff. You also need to be picky with which positions you choose to regionalize because regionalization is not necessarily just about saving money but also to help offer better /more services. Barry Berman asked if there is a rebate for seniors on property taxes from the state and if the Town is actively advertising that so the seniors are aware of it? Elder Services Administrator Jane Burns answered yes we work with the assessor's office, it goes out in the newsletter and we advertise it at the senior center. Anika Scanlon, the Chair of the Conservation Commission, wanted to inform everyone that a full time Conservation Administrator would be greatly appreciated and is much needed because as of now, members of the Conservation Commission help fill in when the part time Administrator is not here. Page 1 2 2015103104 FINCOM Minutes Page 3 Not much has changed in the Administrative Services Department except that they are in the middle of hiring a department head. The pay and class findings were surprising and we have only corrected about one third of the problem. There will be a $20,000 request at Town Meeting because we have to mail out a new Charter to every household that has a registered voter. Town Accountant Sharon Angstrom indicated the overall budget is up 3.7 %. The biggest increase came from the Assessors because the regional contract that we have with Wakefield went up. She also noted Finance expenses went up because of printing. Mr. LeLacheur noted Finance department is very busy because they deal with RMLD too as well as doing payroll for RMLD and the Schools. Police Chief Cormier, Deputy Chief Segalla, and Fire Chief Burns were present to discuss the Public Safety budget. Chief Cormier explained the Department just successfully went through a reorganization that included adding Deputy Chief Mark Segalla and he is pleased with the results. Chief Cormier stated he would like to add a second Resource Officer because of the recent substance abuse issues, bullying issues, and overall school safety. He said that request is not being funded but please keep it in mind because he will be asking for it again because it is important. They received a huge grant from RCASA for 5 years that was a huge help to their budget. Mr. Dockser asked if the second School Resource Officer would go into a middle school. Chief Cormier explained he has not figured out exactly where he would go, but both Officers would have a larger presence in all of the schools in hopes to stay on top of the drug issues we are experiencing. Mr. McNeice asked if other towns have multiple Officers. Chief Cormier said yes a lot of the towns around us have more than one Officer. Chief Cormier explained the increase in the Dispatch budget is because of two new full time personnel. He said they are looking into regionalization for Dispatch which seems like it will eventually happen but further down the road and not right now. We have a very good Dispatch system in Reading compared to our neighbors. Fire Chief Greg Burns explained the Department is looking into getting some reimbursement for some of the storms from the state. He has had no staffing changes. He is hoping to do a joint fire /police training next year. He noted he has three people out on injury, one vacancy for retirement, and two planned retirements coming up in the next couple months. Chief Burns said he is hoping to hire four new firefighters to get back to normal staffing. He also said he has a $21,000 capital request for new upgraded face masks. Mr. Moll asked if there was a way to get transfers to fill the four open spots to save money on training and putting new firefighters through the academy. Chief Burns said there is nowhere specifically to go and look for transfers, they usually just fall into place when a Firefighter needs to transfer, and the Chief would get a notice. Barry Berman asked if the Town has considered or talked about taking the Fire Department out of civil service like they did with the Police. Mr. LeLacheur said yes they have discussed it but both sides have just simply not been able to agree on everything. DPW Director Jeff Zager and Assistant DPW Director Joe Huggins were present to discuss the DPW budget. Mr. Zager started off thanking his staff for everything they have done this winter and all the long storms they worked. He noted there are not a lot of changes to the budget. There is a need to increase sidewalk construction and an increase for equipment Page 1 3 2015103104 FINCOM Minutes Page 4 repairs. There have been some staffing changes like the addition of Joe Huggins as Assistant Director. The classification plan upgraded one of his clerks to an Administrative Secretary. He lost three supervisors but has successfully filled those positions internally. Flower maintenance has been eliminated from the budget. The administration departments of Engineering and DPW are being combined to help better communication. There are 25 upcoming projects. The FY15 road paving program will begin in April and hopefully the West Street project, which was put on hold due to the weather, will be starting up again also in April. Our rubbish contract with JRM is ending next year and they have offered us an extension which we will be taking a look at. Mr. Zager said the budget is pretty well behaved except for snow and ice which is no surprise after the winter we had. Mr. Dockser asked if there was any way we can lock in these low gas prices. Mr. Zager said no that is something we go out to bid and contract for. Barry Berman asked if there was a benefit to extending the JRM trash contract rather than going out to bid and looking at other options. Mr. Zager explained the extension may be a better deal compared to signing a new contract with someone else, however they will probably do an RFP to check out others. Library Director Ruth Urell and Library Trustee Vicky Yablonsky were present to discuss the Library budget. Ms. Urell wanted to update everyone and say the library has a 90% activity level since the move. She noted there is a $28,000 increase in administration and a $3,000 increase for technology. Mr. Dockser asked why staffing is increasing if they are in a smaller space. Ms. Urell noted they are dealing with more complicated resources in technology and electronic use is way up but there is no drop in regular services so they require more training with these complex technological services needed. She also noted when they move into the new building it will be bigger and they will need the staff. Mr. Dockser asked if there were any opportunities for funding. Ms. Urell noted that all programming right now is funded completely with grants. Ms. Perry said there are a lot of young volunteers at the library and asked if the staff ever use them to help with learning new technology. Ms. Urell said yes they have seniors from the High School who come and sit one -on -one with adults and help them with technology and using the computers. Mr. McNeice made a motion to accept the minutes from January 14t", second by Ms. Perry and approved with an 8 -0 -0 vote. Ms. Perry made a motion to accept the minutes from January 21st, second by Mr. McNeice and approved with an 8 -0 -0 vote. Mr. Dockser noted the FINCOM Subcommittee should have a report soon about the RMLD investigation and they will report back to FINCOM as soon as they review it. Ms. Perry made a motion to adiourn at 10:00 PM second by Mr. McNeice and approved with an 8 -0 -0 vote. Respectfully submitted, Secretary Page 14 O� OF I? tiC _., Office of the Town Manager 781 - 942 -9043 r 16 Lowell Street townmanager @ci.reading.ma.us o o 6�9fNCORO��P Reading, MA 01867 www.readingma.gov /town - manager To: Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 8, 2015 RE: FY16 Town Manager Budget update — Birch Meadow Project The Birch Meadow Project has been in the capital plan for many years. Last fall the Recreation Committee and Town staff began discussing the past master plan in detail and one evident change was that the fields would not need to be shifted slightly at a very large price tag. This made the project divisible into two parts if desired — lighting in the near term and the remainder of the project to follow. In late December the School Committee began to discuss modular classrooms, and when a formal request for funding followed that required a Special Town Meeting in February, I made the decision to not publicize the current Birch Meadow developments or change the current capital plan at either Special Town Meetings, aside from the $40,000 donation to Morton Field. I did so in order to preserve the strong Town - School working relationship and not 'divide' a Town Meeting vote between the two projects. Therefore in the preliminary budget I submitted to FINCOM, this change to the Birch Meadow project was not shown since the February Town Meeting had not yet concluded. A couple of days ago we showed the $1 million capital request in order to give FINCOM advanced notice of this development in the Birch Meadow project. In public at that point I needed to show the request as a use of Free Cash, pending further advice from both Bond and Town counsel, which has now been completed. Next week I am able to show the preferred method of financing, which is to instead use debt. This will require the Board of Selectmen to call a Special Town Meeting at 8pm during the first night of Annual Town Meeting. As you will see below, this preferred approach does not use any Free Cash nor does it require any change to the FY16 budget that is in front of FINCOM. The attraction of cost savings and increased revenues is a compelling reason to consider the $1.0 million Birch Meadow field lighting project right away. The real attraction of the project goes well beyond any of the financial impacts, of course, as thousands of children and hundreds of adults will gain more access to recreational fields. From a financial planning standpoint, the $2.3 million Birch Meadow project is now split into two distinct parts, as show on both the Capital Plan and the Debt Schedule as part of this packet. The first part is the $1 million field lighting aspect, and $1.5 million remains for the remainder of the Master Plan changes. This is therefore a slightly higher $2.5 million total project, but the $1.5 million second part is a placeholder for what is expected to be a menu of choices that the Recreation Committee brings forward by next fall. For the field lighting part, if approved at Annual Town Meeting I would anticipate using short term state house notes during the next year for a cheap source of temporary funding. We would then follow the ll/ planned track of the remaining library debt (we have a water project doing the same thing), which would result in a permanent borrowing in June 2016 for all such projects. Here is a comparison of estimated cash flows with the two different methods, using all Free Cash right away compared to borrowing as described above. Note that I have used future June 2016 interest rate assumptions that are double current market rates and well above interest rate forwards in order to be conservative: TOTAL FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 use free cash 1,000,000 1,000,000 use debt 1,185,000 20,000 130,000 127,000 124,000 121,000 118,000 115,000 112,000 109,000 106,000 103,000 2% BANS 3% BONDS = => The impact on the FY16 budget would therefore be negligible — the $20,000 of additional interest costs fits into the amount already proposed because we left some room for short term borrowing for "to be determined" projects, such as this one. Note that the Annual Town Meeting from one year ago approved a capital plan that included $292,250 in FY17 payments towards the $2.338 million Birch Meadow project, so this approach goes back to using that time frame. Once the entire Birch Meadow Master Plan is complete, it is possible that additional funding via the same debt sale happens in June 2016. However for now, the capital plan and debt schedule anticipate this portion of the project to be financially lagged one year behind the lighting portion of the project. At the Board of Selectmen meeting on March 24, 2015 a full presentation will be made as to any other factors to be considered in this project. For FINCOM, this would include the expected cashflow changes from increased lighting hours and expenses, decreased energy usage for current lighting, and changes to user fees and the amount of users. All of these factors when combined are at a minimum expected to pay the interest costs of borrowing for the lights as shown above. From a community perspective this approach will be a good step forward to providing additional recreational field space at a fraction of the cost of securing a new location and building new fields. 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Summa Schools • General 1,275,000 - 75,000 - 75,000 - 75,000 75,000 I 300,000 g - Buildings 1,165,000 286,000 271,000 78,000 1,499,000 675,000 26,000 60,000 - 2,895,000 Buildings - Municipal 211,000 200,000 I 634,000 39,000 - - 75,000 { 948,000 Administrative Services 132,000 72,000 100,000 - 100,000 100,000 - 100,000 100,000 572,000 Public Services 269,000 000 52,000 45,000 - - 575 600 I - - - - 640,000 -- 890,800 - - 615,000 990,000 �- 25 000 25,000 25,000 - 3,883,400 - Finance - - - - i Public Safety - Fire 23,000 657,000 316,500 160,600 { 201,000 845,000 324,000 45,000 - 210,000 i 900,000 3,659,100 Public Safe Police Safety - 15,000 - 55,000 35,000 10 000 37,500 35,000 - I' 612,500 Public Works • Equipment 714,000 334,000 538,100 586,300 I 314,000 205,000. 415,700 '' 190,000 i 3601,000 340,000 ' � - 3,284,100 Public Works - Parks & Cemetery 25,000 50,000 75,000 50,000 25,000 50,000 I 25,000 50,000 25,000 50,000 I 25,000 425,000 Public Works •Roads 540,000 550,000 600,000 650,000 �i 700,000 800,000 850,000 900,000 950,000 1,000,000 1,050,000 8,050,000 Public Libra ry 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 TOTAL CAPITAL REQUESTS 4,380,0001 2,201,OOOT 2,634,600 2,259,500 3,499,000 3,588,300 2,400,700 ! 2,395,000 1,911,000 1,710,000 2,110,000 24,709,100 FINCOM policy: debt +ca capital 3,958,083 4,109,863 4,233,300 8 4,358,859 _ 4,467,830 4,579,526 4,694,014 4,811,365' 4,931,649' 5054,940' 5,181,314 46,422,668 ---__ Net Included Debt l 1,551,595 1,524,618 1,565,368 '', 2,379,233 2,024,451 1,970,732 1,906,676 1,847,644 - 1,093,351 1,048,844 - - 740,888 16,101,805 - Temp shift to Oper budgets - - (205,493) (211,665) - FINCOM Target Capital Funding 2,406,488 2,379,752 2,456,275 1,979,626 2,443,379 2,608,794 2,787,338 2,963,721 3,838,298 4,006,096 4,440,426 29,903,705 Original Funding Voted or Proposed 2,042,000 2,201,000 2,450,000 1,950,000 ! 2,400,000 2,600,000 2,750,000 2,950,000 3,800,000 4,000,000 4,400,000 29,501,000 Additional Funding Sept TM 266,000 Additional Funding Nov TM 724,000 Additional Funding Jan TM 51,000 Additional Funding Feb TM 1,240,000 Additional Funding April TM 57,0PO TOTAL CAPITAL REQUESTS , 2,201,000 2,634,600 2,259,500 I 3,499,000 3,588,300 _ 2,400,700 '' - 2,395,000 -- 1,911,000 ! _ 1,710,000 i 2,110,000 24,709,100 Annual Surplus De icit (184,600) (309,500) (1,099,000) ( ) 555, 1,889 000 2 290,000 !, 2,290,000 Cumulative Surplus (Deficit) (184,600) - (494,100)] (1,593,100)1, (2,581,400) (2,232,100)1 (1,677,100)' 211,900 2,501,9001 - 4,791,900 U d1,Mo+ b,�kp,d 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Schools - General 1,275,000 75,000 75,000 75,000 75,000 300,000 Modular Classrooms - 1,200,000 1 - Technology -large scale projects 75,000 75,000 75,000 ' � 75,000 75,000 300,000 Buildings - Schools (Total) 1,165,000 286,000 1 271,000 78,000 '', 1,499,000 675,000 26,000 60,000 2,895,000 Buildings - Schools (Energy) - -- -- -( 66,000 60,000 42,000 - 15,000 25,000 26,000 60,000 228,000 Buildin g s - Schoo- ls n-on Ener gy) 1,099,000 226,000 229,000 78,000 1,484,000 650,000 - - - --- 2,667,000 Energy (Performance Contracting) Sch Debt Electrical Systems Sch 20,000 20,000 HVACIEne M mt Systems rgy g y Sch 12,000 50,000 42,000 15,000 25,000 26,000 - 158,000 Windows & Doors Sch 10,000 i - I ` 10,000 Generators Sch Technology Infrastructure Sch Water Heater Sch 54,000 40,000 40,000 ADA Compliance Sch Ceilings Sch - -- -- - - - - - -- - . - - -- - - _ - - -- -- - - Classroom Furniture - - Sch 14,000 - 14,000 Compressors Sch Fire Alarms Sch 110,000 - { - - - - - - - ' - 110,000 Cafeteria Equip. & Furniture Sch Plumbing Sch - - Ca etlFloorin p g Sch 126,000 164,000 119,000 64,000 15,000 362,000 Roofing Sch 925,000 1,469,000 650,000 2,119,000 Security System Sch - - - Fire Supression System Sch Other Sch 48,000 62,000 62,000 Q��, 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Buildings - Municipal 211,000 200,000 634,000 39,0001 75,000 948,000 Buildings - Muni (Energy) 121,000 120,000 20,000 39,000 75,000 254,000 Buildings - Muni (non Energy) 90,000 80,000 614,000 694,000 Energy (Performance Contracting) Debt Debt Electrical Systems Mun - - - HVAC/Energy M mt Systems Mun 71,000 20,000 20,000 15,000 55,000 Windows & Doors Mun - - 24,000 - - 24,000 - - _ - }- - - Generator Mun 50,000 60,000 60,000 Technology Infrastructure gy Mun 100,000 = - = I 100,000 Water Heater Mun 15,000 15,000 ADA Compliance Mun Ceiling Mun 10,000 Fumiture Mun Compressor Mun - Fire Alarm Mun Kitchen /Cafeteria Mun Plumbing Mun i Capet/Flooring Mun Roofing Mun 80,000 614,000 694,000 Security System Mun - Fire Supression System Mun Other (Town Hall'15) Mun 80,000 i 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Administrative Services 132,000 72,000 100,000 100,000 100,000 1 100,000 100,000 572,000 Election equipment - Technology -large scale projects �' 132,000 72,000 100,000 100,000 - 100,000 �� 100,000 100,000 72,000 500,000 Public Services 269,000 52,000 45,000 575,600 640,000 890,800 615,000 990,000 25,000 25,000 25,000 3,883,400 Elder /Human Services van 14,000 . . ......... Recreation 255,000 52,000 45,000 1 575,600 640,000 890,800 615,000 990,000 25,000 25,000 25,000 3,883,400 Artificial Turf RMHS @ (replace) Artificial Turf@Parker MS (replace) Artificial Turf @Coolidge MS (new) ' I 500,000 ', 500,000 � 600,000 500,000 ! � ', 1,000,000 500,000 600,000 Reconstruct Playgrounds Program Birch Meadow 15,000 BM /ADA 15,000 JEIADA 45,000 Hunt Park !, 15,000 15,000 15,000 15,000 i 15,000 25,000 25,000 25,000 210,000 Birch Meadow Complex $1.5 m Field lighting $1.0 mil. 40,000 Debt BANS Debt Debt Debt 233,000 Debt - -- Debt back sto p & shift field Debt - Debt 100,000 Debt ' Debt paths - Debt Debt - - - Debt ', Debt - Debt Debt - Debt Debt - - - 86k - (also playground in FY10 &FY19) - 333,000 Symonds Way $150k backstop 150,000 150,000 Hunt Park $125k (also playground in FY14) 125,000 backstop 125,000 Sturges Park $180.8k (also playground in FY13 &FY22) regrade drainage issues 125,000 63,800 tennis ct 63,800 80,000 162,000 80,000 basketbll ct 37,000 backstop Killam $200k (also playground in FY11 &FY20) 200,000 field improvements & drainage Joshua Eaton $37k - (also playground in FY12 &FY21) 37,000 backstop 37,000 Barrows $297.6k (also playground in FY09 &FY18) 124,500 tennis ct 95,000 backstop & infield 219,500 78,100 78,100 basktball ct Wood End $325k - - playgrounds - ) also in FY15 & FY16 - - - 325,000 field - 325,000 Finance 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY- 2022 FY -2023 FY -2024 FY -2025 FY16 -25 Public Safety - Fire 23,000 657,000 316,500 160,600 201,000 845,000 324,000 45,000 210,000 900,000 3,659,100 Pumper Eng #1 (2010-$525k; next FY30) Debt Pumper Eng #2(2007-$41 Qk; next FY25) -- - - ? 900,000 900,000 Pumper Eng #3(1995: est $630k FY16) 630,000 630,000 Pumper Eng #4(2001: est $800k FY20) n 800,000 800 - - - - -- -' 800,000 - - Ladder Trk #1 (2008: $800k, next FY27) Debt Debt Debt Debt Ambulance #1 (2010- 10 yrs) 294,000 294,000 Ambulance #2 2006 -10 rs 275,000 1 275,000 Passenger Car#1 (2005 -10yrs) 41,500 � I I 41,500 Passenger Car#2 (1997 - 10yrs) 45,000 45,000 Pickup Truck #3 (2006 -12yrs) 45,600 I 45,600 Pickup Truck #4 (1996 -12yrs) Alarm Truck (1994 -16yrs) 70,000 70,000 ALS Defibrillator (2011 -5yrs) 27,000 30,000 57,000 BLS-AED (2004 8yrs) 21,000 21,000 Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 23,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 30,000 35,000 65,000 Turnout Gear (2008 - 5yrs) 150,000 175,000 325,000 Public Safety - Police/Dispatch 15,000 55,000 35,000 10,000 37,500 35,000 440,000 612,500 Handguns & Associated Leather (Police) - 10,000 10,000 Police Admin Vehicle - - 35,000 37,500 40,000 112,500 Vehicle Video Integration - - - - 35,000 - 35,000 70,000 - - Speed Trailers (radar &message) 15,000 Radios (Police & Fire 2010 - 12yrs) 400,000 400,000 AEDs 20,000 20,000 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Public Works - Equipment 714,000 334,000 538,100 586,300 314,000 205,000 415,700 190,000 361,000 340,000 3,284,100 Large Trucks Life 127,000 284,000 275,000 64,000 140,000 136,000 899,000 Truck #8 -10 wheeler (2000) 15 220,000 - - - -- 220,000 Truck #9 - Sander (2004) 15 136,000 136,000 Truck #19 - Sander (1987) 15 140,000 140,000 Dump Truck C3 (1999) 10 60,000 r 60,000 Truck #10 (1996) 15 115,000 115,000 Truck #22 127,000 Dump truck #12 Parks (1997) 15 64,000 64,000 Aerial Pickup Truck #14 (1994) 100,000 100,000 Dump truck #24 Parks (2000) 15 64,000 1 64,000 Pick - ups /CarsNans 84,000 70,500 73,500 85,000 81,100 50,000 45,000 50,000 50,000 505,100 Pickup Chevy #9 Parks (1986) 10 50,000 50,000 50,000 Pickup Ford #2 Parks (1997) 10 - Pickup Chevy Utility #1 2008 10 - -- 85,000 - - - T- 85,000 Pickup Ford Utility #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 50,000 50,000 HV3 Ford Van (1995) 10 36,500 i j 36,500 HV4 Ford Van (1995) 10 39,500 39,500 HV5 Ford Van COA (2003) 10 i 48,700 48,700 Car#2 Ford Sedan (2007) 10 34,000 34,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 32,400 32,400 Car#5 Chevy Blazer (2000) 10 -- 34,000 - - - - _ - - -- - - Engineering Vehicle (new) 34,000 34,000 BackhoeslLoaderslHeavy Equipment 32,400 200,000 96,000 180,000 ' 508,400 Backhoe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD 624G (2007) 10 200,000 200,000 Loader JD433 (2009) 10 180,000 180,000 Backhoe DYN #490 (2008) 10 - - Bobcat Loader 743 (1987) 10 32,400 32,400 CAT Bulldozer 951 (197 1) M 3/13/2015 11:40 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 Specialty Equipment - Heavy Duty 295,000 125,000 135,000 111,000 180,000 ! 180,000 180,000 911,000 Screener(1994) 15 135,000 135,000 Pavement Leeboy Sprd (1998) 10 145,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 -- - _ Snow Holder #1 c480 (2012) - 180,000 180,000 Snow Holder #2 c480 (2013) 180,000: 180,000 Snow Holder #3 c242 (2008) 150,000 180,000 180,000 Snow - Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment - Light Duty, 30,000 142,000 ; 106,300 42,000 43,600 333,900 HW Comp2 NT Compr (1996) 10 26,800 26,800 300L Lebot (Roller) (1998) 10 40,000 ! 40,000 - 1 CH Woodsman Chipper (2004) 10 120,000 1 120,000 1 GV Leaf Vac (1999) 10 C 39,500 39,500 2GV Leaf Vac (2000) 10 43,600 43,600 SmithCo 60" Sweeper (1999) 10 42,000 4 42,000 FMC Truck Mount Sprayer 500gal 30,000 SmithCo 13 -550 Infield (1994) 7 22,000 22,000 Lawnmowers 98,000 18,200 17,500 41,000 120,000 110,000 306,700 Mower (Cem.) SKAG 72"(1998) 4 22,000 22,000 Mower Cem. SKAG 61" 1999 ) (9 4 18,200 18,200 Mower Parks TORO Gan 1996 (Parks) ( ) 8 , _ 98,000 i 110,000 110,000 Mower (Cem.) SKAG 52" (1995) 4 19,000 19,000 Mower (Parks) SKAG 52" (2008) 4 17,500 17,500 Mower - TORO Gang (2008) 6 120,000 120,000 Engineering Equipment/Services 80,000 50,000 50,000 Traffic Controls 50,000 i 50,000 Fuel Management System 80,000 '03 1 3/13/2015 11:40 FY -2015 FY -2016 FY 72017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY16 -25 DPW: Parks & Cemetery 25,000 50,000 75,000 50,000 25,000 50,000 25,000 50,000 25,000 50,000 25,000 425,000 Fence Replacement 25,000 25,000 25,000 25,000 25,000 - 25,000 - 125,000 DPW Yard Improvements 50,000 50,000 Parking Lot Improvements 50,000 - - 50,000 50,000 50,000 50,000 250,000 Cold storage buildin g - $1.5mi1 ( debt FY18 -22 ) Debt ! Debt Debt Debt Debt -- Cem garage - $1.5mi1 debt FY18 -22 Debt Debt Debt Debt !! Debt DPW: Roads SidewalklCurblPed. Safety 90,000 75,000 75,000 75,000 75,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 Skim Coating & Crack Seal Patch j 75,000 75,000 75,000 75,000 75,000 100,000 '' 100,000 100,000 100,000 ' 100,000 100,000 900,000 Downtown Improve I ($650k 10yr bond) Debt Debt Debt Debt 1 West Street - Local shr ($1.3mil debt +surplus debt) Debt Debt Debt Debt General Fund - various roads 375,000 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 ! 800,000 850,000 6,250,000 TOTAL GENERAL FUND VOTED 540,000 550,000 600,000 650,000 !, 700,000 800,000 850,000 900,000 950,000 1,000,000 1,050,000 8,050,000 Grants - various roads 900,000 900,000 900,000 900,000 !, 900,000 900,000 900,000 900,000 900,000 - 900,000 - 900,000 - -- 9,000,000 Grants - West Street TOTAL ROAD CAPITAL 1,440,000 1,450,000 1,500,000 1,550,000 1 1,600,000 1,700,000 j 1,750,000 1,800,000 1,850,000 1,900,000 ! 1,950,000 17,050,000 Library 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Equipment 11,000 10,000 ! 10,000 10,000 10,000 10,000 10,000 10,000 !, 10,000 80,000 Renovation ($18.4mil project $13.3m debt exclusion) Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl ! Debt Excl Debt Excl o' Town of Reading Debt Service Schedule 311311511:33 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected FY - 2026 Projected FY - 2027 $ $ enera Fund: 3,222,730 4,459,141 4,475,000 5,274,815 4,876,633 4,783,764 4,668,058 4,556,546 3,746,783 3,657,426 1,945,948 418,750 154,500 Principal 2,135,000 3,150,000 3,415,000 4,175,000 3,930,000 3,980,000 4,010,000 4,045,000 3,385,000 3,425,000 1,860,000 400,000 150,000 Within Levy Limit Debt Exclusion 1,195,000 940,000 1,195,000 1,955,000 1,285,000 2,130,000 2,005,000 2,170,000 1,710,000 2,220,000 1,710,000 2,270,000 1,700,000 2,310,000 1,695,000 2,350,000 995,000 2,390,000 982,200 2,442,800 710,000 1,150,000 250,000 150,000 150,000 0 Interest 1,087,730 1,309,141 1,060,000 1,099,815 946,633 803,764 658,058 511,546 361,783 232,426 85,948 18,750 4,500 Within Levy Limit Debt Exclusion 356,595 731,136 329,618 979,523 280,368 779,632 374,233 725,582 314,451 632,182 260,732 543,032 206,676 451,382 152,644 358,902 98,351 263,432 66,644 165,782 30,888 55,060 12,000 6,750 4,500 0 Total Within Levy Limit 1,551,595 1,524,618 1,565,368 2,379,233 2,024,451 1,970,732 1,906,676 1,847,644 1,093,351 1,048,844 740,888 262,000 154,500 Issued Approved not issued tanned not yet approved 1,551,595 1,504,618 1,435,368 1,367,233 1,037,951 1,009,732 971,176 937,644 808,851 771,844 471,388 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,000 130,000 1,012,000 986,500 961,000 935,500 910,000 284,500 277,000 269,500 262,000 154,500 Net Included Debtl 1,551,595 1,524,618 1,565,368 2,379,233 2,024,451 1,970,732 1,906,676 1,847,644 1,093,351 1,048,844 740,888 262,000 154,500 Total Debt Exclusion: 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 Issued Approved not issued MSBA share est. 1,671,136 2,829,523 2,714,632 2,678,082 2,648,182 2,615,782 2,570,882 2,525,152 2,476,432 2,438,332 1,041,560 0 0 0 105,000 195,000 217,500 204,000 197,250 190,500 183,750 177,000 170,250 163,500 156,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Net Excluded Debt 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 Town of Reading Debt Service Schedule 3/13/15 11:33 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected FY - 2025 $ Projected FY - 2026 Projected FY - 2027 $ $ Principal + Interest Within Levy Limit 1,551,595 1,524,618 1,565,368 2,379,233 2,024,451 1,970,732 1,906,676 1,847,644 1,093,351 1,048,844 740,888 262,000 154,500 Issued 1,551,595 1,504,618 1,435,368 1,367,233 1,037,951 1,009,732 971,176 937,644 808,851 771,844 471,388 0 0 Approved not issued 0 0 0 0 0 0 0 0 0 0 0 0 0 tanned not yet approved 0 20,000 1 130,000 1,012,000 986,500 961,000 935,500 910,000 284,500 277,000 269,500 262,000 154,500 premium RMHS 0 0 0 0 0 0 0 0 0 0 0 0 0 Energy Improvements 446,350 439,231 431,275 420,388 408,663 398,194 382,388 371,456 360,113 348,356 336,188 0 0 Killam Green Repair 93,130 90,450 87,100 83,750 80,400 77,050 73,700 70,350 0 0 0 0 0 Birch Mdw Green Repair 45,870 44,550 42,900 41,250 39,600 37,950 36,300 34,650 0 0 0 0 0 Barrows /Wd End® 42,525 37,826 36,552 36,552 35,652 34,752 33,852 32,952 32,052 29,942 0 0 0 Wood End® 212,963 192,274 180,228 175,878 171,528 167,178 157,828 153,628 149,428 135,938 0 0 0 Barrows® 177,469 159,426 149,408 145,808 142,208 138,608 135,008 126,408 122,958 117,208 0 0 0 Coolidge® 5,200 0 0 0 0 0 0 0 0 0 0 0 0 Parker® 218,910 202,963 187,320 152,288 0 0 0 0 0 0 0 0 0 Joshua Eaton® 0 0 0 0 0 0 0 0 0 0 0 0 0 Downtown Impr I $650k 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 0 0 West St. $1.3 mil 40,000 179,689 167,700 163,800 159,900 156,000 152,100 148,200 144,300 140,400 135,200 0 0 Ladder truck $800k 88,540 86,100 83,660 81,220 0 0 0 0 0 0 0 0 0 Pumper En #1 $525k 106,050 0 0 0 0 0 0 0 0 0 0 0 0 Birch Mdw lighting 1.Omil 20,000 130,000 127,000 124,000 121,000 118,000 115,000 112,000 109,000 106,000 103,000 0 irch Mdw Mstr Pln 1.5mil 0 0 195,000 190,500 186,000 181,500 177,000 172,500 168,000 163,500 159,000 154,500 Cem. Garage $1.5m 0 0 0 345,000 336,000 327,000 318,000 309,000 0 0 0 0 0 DPW Yard $1.5m 0 0 0 345,000 336,000 327,000 318,000 309,000 0 0 0 0 0 Debt Exclusion 1,671,136 2,934,523 2,909,632 2,895,582 2,852,182 2,813,032 2,761,382 2,708,902 2,653,432 2,608,582 1,205,060 156,750 0 Library Project -$1.5mil 0 105,000 195,000 217,500 204,000 197,250 190,500 ' 183,750 177,000 170,250 163,500 156,750 0 Library Project $10 +mil 195,000 1,382,222 1,290,000 1,260,000 1,230,000 1,200,000 1,170,000 1,140,000 1,110,000 1,080,000 1,040,000 0 0 RMHS® 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 0 0 Barrows/Wd End® 63,788 56,503 54,630 54,630 53,280 51,930 50,580 50,400 49,230 41,880 1,560 0 0 Wood End® 14,198 13,048 12,252 11,952 11,652 11,352 11,052 10,752 10,452 3,952 0 0 0 Town of Reading Debt Service Schedule I 3/13/1511:33 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023 $ Projected FY - 2024 $ Projected Projected FY - 2025 FY - 2026 $ Projected FY - 2027 $ $ Principal Within Levy Limit 1,195,000 1,195,000 1,285,000 2,005,000 1,710,000 1,710,000 1,700,000 1,695,000 995,000 982,200 710,000 250,000 150,000 Issued 1,195,000 1,195,000 1,185,000 1,155,000 860,000 860,000 850,000 845,000 745,000 732,200 460,000 0 0 Approved not issued tanned not yet approved 0 0 100,000 850,000 850,000 850,000 850,000 850,000 250,000 250,000 250,000 250,000 150,000 Energy Improvements 335,000 335,000 1 335,000 335,000 335,000 335,000 330,000 330,000 330,000 330,000 330,000 Killam Green Repair 67,000 67,000 67,000 67,000 67,000 67,000 67,000 67,000 Birch Mdw Green Repair 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 Barrows/Wd End® 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 28,790 Wood End® 150,000 145,000 145,000 145,000 145,000 145,000 140,000 140,000 140,000 130,710 Barrows® 125,000 120,000 120,000 120,000 120,000 120,000 120,000 115,000 115,000 112,700 Coolid e® 5,000 Parker® 200,000 190,000 180,000 150,000 Joshua Eaton® Downtown Impr $650k 65,000 65,000 65,000 65,000 West St. $1.3 mil 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 130,000 Ladder truck $800k 80,000 80,000 80,000 80,000 Pumper En #1 $525k 105,000 Birch Mdw lighting 1.Omil 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 irch Mdw Mstr Pin 1.5mil 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Cem. Garage $1.5m 300,000 300,000 300,000 300,000 300,000 DPW Yard $1.5m 300,000 300,000 300,000 300,000 300,000 Debt Exclusion 940,000 1,955,000 2,130,000 2,170,000 2,220,000 2,270,000 2,310,000 2,350,000 2,390,000 2,442,800 1,150,000 150,000 0 Library Project - $1.5mil 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Library Project $10 +mil 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 RMHS® 885,000 900,000 925,000 965,000 1,015,000 1,065,000 1,105,000 1,145,000 1,185,000 1,250,000 Barrows/Wd End® 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 45,000 10,000 39,000 3,800 Wood End® Town of Reading Debt Service Schedule 3/13/1511:33 AM Approved FY - 2015 Requested FY - 2016 Projected FY - 2017 $ Projected FY - 2018 $ Projected FY - 2019 $ Projected FY - 2020 $ Projected FY - 2021 $ Projected FY - 2022 $ Projected FY - 2023. $ Projected FY - 2024 $ Projected FY - 2025 $ Projected Projected FY - 2026 FY - 2027 $ $ Interest Within Levy Limit 356,595 329,618 280,368 374,233 314,451 260,732 206,676 152,644 98,351 66,644 30,888 12,000 4,500 Issued 356,595 309,618 250,368 212,233 177,951 149,732 121,176 92,644 63,851 39,644 11,388 0 0 Approved not issued Ian ned not yet approved 0 20,000 30,000 162,000 136,500 111,000 85,500 60,000 34,500 27,000 19,500 12,000 4,500 Energy Improvements 111,350 104,231 96,275 85,388 73,663 63,194 52,388 41,456 30,113 18,356 6,188 Killam Green Repair 26,130 23,450 20,100 16,750 13,400 10,050 6,700 3,350 Birch Mdw Green Repair 12,870 11,550 9,900 8,250 6,600 4,950 3,300 1,650 Barrows/Wd End® 12,525 7,826 6,552 6,552 5,652 4,752 3,852 2,952 2,052 1,152 Wood End® 62,963 47,274 35,228 30,878 26,528 22,178 17,828 13,628 9,428 5,228 Barrows® 52,469 39,426 29,408 25,808 22,208 18,608 15,008 11,408 7,958 4,508 Coolid e® 200 Parker® 18,910 12,963 7,320 2,288 Joshua Eaton® Downtown Impr($650k ) 9,588 7,109 4,225 1,300 West St. $1.3 mil 40,000 49,689 37,700 33,800 29,900 26,000 22,100 18,200 14,300 10,400 5,200 Ladder truck $800k 8,540 6,100 3,660 1,220 Pumper En #1 $525k 1,050 irch Mdw lighting 1.Omil 20,000 30,000 27,000 24,000 21,000 18,000 15,000 12,000 9,000 6,000 3,000 irch Mdw Mstr Pln 1.5mil 45,000 40,500 36,000 31,500 27,000 22,500 18,000 13,500 9,000 4,500 Cem. Garage $1.5m 45,000 36,000 27,000 18,000 9,000 DPW Yard $1.5m 45,000 36,000 2 7, 000 18,000 9,000 Debt Exclusion 731,136 979,523 779,632 725,582 632,182 543,032 451,382 358,902 263,432 165,782 55,060 6,750 0 Library Project - $1.5mil 105,000 45,000 67,500 54,000 47,250 40,500 33,750 27,000 20,250 13,500 6,750 Library Project $10 +mil 195,000 382,222 290,000 260,000 230,000 200,000 170,000 140,000 110,000 80,000 40,000 RMHS® 513,150 477,750 432,750 386,500 338,250 287,500 234,250 179,000 121,750 62,500 Barrows /Wd End® 18,788 11,503 9,630 9,630 8,280 6,930 5,580 5,400 4,230 2,880 1,560 Wood End® 4,198 3,048 2,252 1,952 1,652 1,352 1,052 752 452 152 20,000 130,000 322,000 314,500 307,000 299,500 292,000 284,500 277,000 269,500 262,000 operatin g budgets =_ >' 3.60% 3.75% 3.50% 2.75% 2.00% 2.00% Town of Reading Budget Summary One Yr Recent Changes Current One Yr Changes One Yr Projected Changes Projected One Yr Changes Projected One Yr Changes One Yr Projected Changes 3M311512:53 PM FY - 2013 j FY - 2013 FY - 2014 FY - 201 FY15 FY 58,337,728 - 2015 4.6% FY16 61,500,780 FY .2016 5.4% FY17 63,457,470 FY - 2017 3.2 %° FY18 I FY 65,457,116{ - 201 3.2% Revenues 54,479,102 3.4% 55,774,186; 2.4 %° Total Property Taxes Total Other Local Revenue! 5,380,0001 -0.4% 5,652,474 5.1% 6,119,266 8.3% 6,337,500 3.6% 6,465,000 2.0% 6,592,500 1 2.0% Total Inter ov't Revenues 12,955,108 0. o ,096,14 1.1% 13 282,318 1.4% 13,614,376 2.5% 13,954,735 2.5% 14,303,604 I 2 5% Total Transfers &Available 4,406,704 I 0 7.3 /0 4,835,042. 9.7% 3,755,816 - 22.3% 3,679,131 -2.0% 3,694,214 0.4% 3,710,598 0.4% -- (200,000)'suggested Revs before Free Cash $ 77,220,914 2.8% $ 79,357,851 2.8% $ 81,495,128 2.7% 4.5% $ 87,571,419 2.9% $ 90,063,818 2.8% Free Cash 697,733 -19.2% 1,050,000 50.5% 1,700,000 61.9% 1,500,000 - 11.8% 1,500,000 0.0% 1,500,000 0.0% Net Available Revenuesi $ 77,918,646 2.5% $ 80,407,851 3.2% $ 83,195,128 1 3.5% $ 86,631,787 4.1% $ 89,071,419 ! 2.8% $ 91,563,818 2.8% Accommodated Costs i Benefits 13,329,635 3.7% 13,515,050 1.4% 14,116,590 4.5% 15,021,176 6.4% 16,026,242 6.7% 17,061,697 6.5% Capital 1,937,700 Y 0 104.4% 2,355,500 21.6 o /0 2308000 i ,, -. 20 o /0 2,201,000 0 -4.6 /0 2,450,000 0 11.3% 1,950,000 - 20.4% Debt 4,539,5751 - 25.1% 3,970,500 - 12.5% 3,222,7301 -18.8% 4,459,141 38.4% 4,475,000 0.4% 5,274,8151 17.9% Energy 1911,168 -0.7% 1,938,945 1.5% 1898,465 2.1% 1,985,858 4.6% 2,054,892 35% 2126,288 3.5% r Financial 740,000 3.4% 750,000 1.4% 775,000 3.3% 810,000 4.5% 815,000 0.6% 835,000 2.5% Education - Out of district 3,344,235 - 12.9% 3,598,098 7.6% 3,858,194 i 7.2% 4,008,269 3.9% 4,208,682 5.0% 4 419,117 5.0% Education - Vocational 325,000 ° 22.5/0 371,250 ° 14.2/° 467,000' 25.8% 490,350 5.0% 514,868 5.0% 540,611 5.0% Miscellaneous 2,898,9371 3.2/0 2,957,750 2.0% 2,933,9131 -0.8% 3,001,184 2.3% 3,083,781 2.8% 3,1931,167 3.5% Accommodated Costs $ 29,026,250 -2.1% $ 29,457,093 1.5% $ 29,579,892 0.4% $ 31,976,978 8.1% $ 33,628,464 5.2% $ 35,400,694 5.3% i Operating Costs 1 Municipal Govt Operating 14,543,129 3.6 / 15,423,120 3.75 / 16,240,552 3.5 / 16,971,528 2.75/ 17,318,098 2.0% 17,664- ,4 60 2.0% adjustments (comm. priori4 -- 322,528 -- 268,235 276,750 7,000 adjustments (ent funds ove - 771,190 0 2.0 /0 - 822,418. -- 6.6% - 851,203 0 -3.5% 874,611 0 2.75 /0 892,103 - - _ _-- 909,945 -- 0 2.0 /o .0 TOTAL Muni Governmen 15,636,848 _ ° 5.7 /° 16,513,773 5.6 /° - _ 17,368,505 5.2 /° 17,853,139 2.79% 18,210 201 - -2.0-%-- 2.0 /° - School & Bld s 0 n 9 P 9 32 ;0169 3.6% 3.6% 33,764,332 - - ° 3.75/0 - - 35,136,172 - - ° 3.5/ 36,307,917 ° 2.75/° 37,034,076 2 0% -- - - 37 774,75.7 - 2.0% - - - -- adjustments (comm. priori 494,8651 _ 183,661 200,000 j S breaker adjustment -- 1 TOTAL School & Bld s g 32,543,934 I 1 4.5% 33,947,993 35 36437,043 37 37 Town Bldgs Operating Targ 439,499 I 3.6% 455,980 ° 3.475 /0 425,346 - 6.7% 2.75% 445,7084 2 0% 454,700 2.0% adjustments comm priority) i 45,018 TOTAL Town Bld s 439,499 ° 3.6 /° 410,962 -6.5% 425,346 3.5% 437,043 2.75%J 445,784 2.0% 454,700 2.0% Operating Budgets $ 48,620,281 4.9% $ 50,872,728 4.6% $ 53,130,023 4.4% $ 54,598,099 2.76%1 $ 55,690,061 2.0% $ 56,803,862 2.0% TOTAL SPENDING $ 77,646,531 2.49/6 $ 80,329,821 3.5% $ 82,709,915 3.0% $ 86,575,077 4.67%1 $ 89,318,525 3.2% $9 2,2 0 1,5 3.2% ,710 (247,106)(640,738)11 - - - - -- - - -- LON Town of Reading One Yr One Yr One Yr One Yr One Yr One Yr Revenues - Details Approved :Changes FY - 2013 1 FY - 2013 Projected i Changes FY - 2014 FY - 201 Changes FY15 FY - 2015 Changes FY16 FY - 2016 Changes FY17 FY - 2017 Changes FY18 iFY - 201 311311512:53 PM Property Taxes Tax levy ithin le limit y (' levy ) 52,483,622 3.2 /0 54,350,038 3.6% 56,468,821 3.9% 58,745,545 4.0% 60,726,683 3.4% 62,757,350i 3.3% New Growth 579,830 I 78.4% 622,526 7.4% 843,905 35.6% 500,000 - 40.8% 500,000 i 0.0% 500,000 0.0% ' _ Taxee debt exclusion - 2,030,650 1.4/° 1431,9971 - 29.5% 1671,136 16.7% 2,934,523 75.6% 2909,632 -0.8% 2,895,582 -0.5% Abatements and exemption 615 000 I 2.5% 630,375 2.5% 646,134) 2.5% 662,288 2.5% 678,845 2.5% 695,816 2.5% Total Prope Taxes 54,479,102 3.4% 55,774,186 1 2.4% 58,337,728 4.6% 61,517,780 5.5%1 63,457,470 3.2% 65,457,116 3.2% Other Local Revenues 2 1.9% 2,852,474 7.6% 3,147,516 10.3% 3,250,000 3.3% 3,325,000 2.3% 3,400,000 2.3% Motor Vehicle Excise Meals Tax 300,000 50.0 /0 660,000 350,000 16.7% 350,000 0.0% 0.0% 360,000 2.9% 370,000 2.8 % Penalties/interest on taxes 10.3% 175,000 9.4% 180,000 2.9% 200 000 ° /0 205 000 2.5% 210,000 2.4% Payments in lieu of taxes 325,000 - 3.2 %° 325,000 0.0% 330,000 1.5% 335,000 1.5% 340,000 1.5% 345,000 1.5% Charges for services 1,475,000 0.0% 1,500,000 1.7% 1,666,750 11.1% 1,700,000 2.0% 1,725,0001 15% 1,750,000 1.4% Licenses & permits 140 000 - 10.3% 140,000 1 0.0% 145,000 3.6% 150,000 3.4% 155,000 3.3% 160,000 3.2 % . - Fines - 110,000 r - 15.4% _ _ � - 110,000 0.0% _ r 100,000 -9.1% 102,500 2.5% 105,000 2.4% 107,500 2.4% Interest Earnings 120,000 -40.0% - _ - 100,000 0.0% - - - - 150,000 50.0% 150,000 - - - - - - 150,000 0.0% - - - - 100,000T 16.7% - - - -- Medicaid Reimbursement 1 100,000 42.9% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Total Other Local Revenul 5,380,000 -0.4%1 5,652,474 5.1%1 6,119,266 ! 8.3%1 6,337,500 3.6%1 6,465,000 2.0%1 6,592,500 2.0% Intergovernmental Revenue 12,955,108 5.3% 13,096,149 1.1% 13,282,318 1.4% Free Cash to pay shortfalls 13,614,376 2.5% from 2.5% increase 13,954,735 2.5% 14,303,604 2.5% State Aid Total Inter ov't Revenue 12,955,108' -0.1% 13,096,149 1.1% 13,282,318 1.4%1 13,614,376 2.5%1 13,954,735 2.5% 14,303,604 2.5% Operating Transfers and Available Funds 25,000 1 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% - 25,000 0.0% Cemetery sale of lots 25,000 0.0% Sale of real estate funds 250,000 - 16.7% 200,000 - 20.0% 150,000 - 25.0% 100,000 - 33.3% 50,000 -50.0% 0 0.0% Reading Ice Arena Authorit, 100,000 0.0% 50,000 + -- 50.0% i MSBA payments - -- - 215,828 - 70.0% 817,305 278.7% - -- - - -- - - - - -- RMLD payment 2,200,738 -0.2% 2,313,318 5.1%- ° 2,332,863 0.8 /0 ° 2,379,520 2.0 /0 2,427,111 -2.0%.- 2,475,653 2.0% 909,945 2.0% Enterprise Fund Support 771,190 2.0% 822,-4-181 6.6% 851,203 3.5% 874,611 2.8% 892,103 2.0% 40R Stabilization Fund 368,000 100.0 % 257,000 - 30.2 % Overlay surplus 475,947 100.0% 350,000 - 26.5% 350,000 0.0% 300,000 - 14.3% 300,000 0.0% 300,000 0.0% Total Transfers & Availab 4,406,704 7.3% 4,835,042 9.7% 3,709,066 - 23.3% 3,679,131 -0.8% 3,694,214 0.41/6 3,710,598 0.4% OPERATING REVENUES 77,220,914 2.77% 79,357,851 2.77% 81,448,378 2.63% 85,148,787 4.54% 87,571,419 2.85% 90,063,818 2.85% Free Cash & Savin s g 697,733. 19.2°% 1,050 000 ! 1,700,000 1,700,000 1,700,000 1,700,000 TOTAL REVENUES $ 77,918,646 2.52% $ 80,407,851 3.19% $ 83,148,378 ' 3.41% $ 86,848,787 4.45% 89,271,419 2.79% 91,763,818 � 2.79% LON Town of Reading Accom Costs - Summary One Yr One Yr One Yr One Yr One Yr One Yr 311311512:53 PM Projected Changes Projected Changes Changes Changes Changes Changes FY .2013 FY - 2013 FY - 2014 1 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 FY - 2017 FY18 FY - 201 13,329,635 I 3.7% 15,021,176 6.4% Benefits 13,515,050 1.4% 14,116,590 4.5% 16,026,242 6.7% 17,061,697 6.5% (52,067); recalculation Capital 1,937,7001 104.4% 2,355,500 21.6% 2,308,000 -2.0 %° 2,200,000 -4.7% 2,150,000 -2.3% 1,850,000 - 14.0% Debt 4,539,575 - 25.1% 3,970,500 - 12.5% 3,222,730 - 18.8 %° 4,459,141 38.4% 4,475,000 0.4% 5,274,815 17.9% (154,546)'($150k inside levy) Energy 1,911,168 -4.7% 1,938,945 1.5% 1,985,858 4.6% 2,054,892 3.5% 2,126,288 3.5% 1,898,465 -2.1% Financial 740,000 3.4% a 750,000 - 1.4% 775,000 3.3% 810,000 4.5% 815,000 0.6% 835,000 2.5% Education - Out of districl 3,344,235 - 12.9% 3,598,098 7.6% 3,858,194 ! 7.2% ° 5.0% 4,419,117 5.0% Education - Vocational 325,000 1 -22.5% 371,250 14.2% 467,000 ! 25.8% 490,350 5.0% 514,868 ! 5.0% 540,611 5.0% Miscellaneous 2,898,937 ', 3.2% 2,957,750 I o 2.0 /0 i 2,933,913 o -0.8 /0 3,001,184 0 2.3 /0 3,083,781 o 2.8 /0 3,193,167 i 3.5% Community Priorities - TOTAL Accomm. COSTS $ 29,026,250 -2.1% $ 29,457,093 1.5% $ 29,579,892 0.4% $ 31,975,978 8.1% $ 33,328,464 4.2% $ 35,300,694 5.9% $ (206,613) Accom Costs - Detail Y Accommodated Costs - Benefits Contributory Retirement 3,125,885 3.6% 3,266,550 4.5% 3,413,545 4.5% 3,515,087 ° 3.0% 3,673,266 '' ° 4.5/0 3,838,563 4.5% - _ -- - (52,067)1 - - -- -- t Non-Contrib. Retirement - 67,500 - 10.0% - 35,000 -48.1 /0 _ 0 1 -- 1000% 0 - 0 0 - -- OBRA fees & OPEB study 40,000 166.7% 15,000 - - 62.5% 40,000 166.7% 20,000 -50.0% 40,000 100.0% 20,000 -50.0% OPEB contribution 420,000 j 100.0% 450,000 7.1% 475,000 5.6% 500,000 5.3% 500,000 0.0% 500,000 0.0% Workers Compensation 341,250 5.0% 300,000 - 12.1% 275,000 -8.3% 320,000 16.4% 336,000 5.0% 352,800 5.0% Unemployment Benefits 120,000'. -20.0% 100,000 -16.7% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Group Health / Life Ins. 8,475,000 -1.0% 8,593,500 1.4% 9,038,045 5.2% 9,761,089 8.0% 10,541,976 8.0% 11,385,334 8.0% Free Cash to pay over +8% _ 665,000 6770,000 _. 700,000 780,000 750,000 775,000 oliicle I Fire I de n fcatio - o 8.3% -..t. _o 7.7%1 - -. 7,000 - o 7.1 /0 o 6.7 /0 - _.- -- , 85,000 o 6.3% _ __T_ 90,000 o 5.9% __ Total Benefits $13,329,635 j 3.7% $13,515,050 ! 1.4% $14,116,590 4.5% $15,021,176 6.4% $16,026,242 6.7% $17,061,697 6.5% (52,067) 5 %ofnetavailablerevses 3,748,055 3,851,389 , 3,991,200 4,109,863 4,233,089 4,358,412 Energy Savings to pay deb $ 300,000 _ - $ 200,000 -_ $ - 4,051,389 - 4,233,089 089 4,048,055 3,991,200 i'- 4,109, 863 4, 358, 412 less debt (net, inside !e ( levy) (2,279, 765) (1,640,427) (1,551,594) � (1,524,618) - - (1,565,368)' (2,379,233) Available for cash capital 1,768,290 2,410,962 i 2,439,606 2,585,245 2,867,721 ' 1,979,179 4 Temp shift to OPERATING (205,493) (211,654) Reduce for two years Extra Capital from 40R Fund i 257,000 Total Capital 1 $ 1,937,700 104.4%1$ 2,355,500 21.6%1$ 2,308,000 -2.0%1$ 2,200,000 -4.7%1$ 2,150,000 -2.3% $ 1,850,000 - 14.0% -Debt e levy at 3,010 000 %0 - 4,175,000 22.3% Debt Service Principal -- 3,535,000 .5 /it) -° Debt 1,004,575; 116.5/° 960,500 -4.4% 1,087,000, 13.2% 1,309,0 20.4% 1,060,000+ -190 1,099,8 5 3.8% (32,546) Excluded debt (2,043,982), 26.8 %° (1,512,768)', 26.0% (1,671,136)] 10.5% (2,934,523) 75.6% (2,909,632). -0.8% (2,895,582) 0.5% (4,305) �- - - -- MSBA reimbursements - (215,828)1 -53.3% (817,305) 278.7% - Total Included Debt $ 2,279,765 -18.8% $ 1,640,427 - 28.0% $ 1,551,594 -5.4% $ 1,524,618 -1.7% $ 11565,368 2.7 % $ 2,379,233 52.0% (150,241) Total Debt r$-4,539,575 - 25.1% $ 3,970,500 ! -12.5%1 $ 3,222,730 -18.8%1$ 4,459,141 38.4%1$ 4,475,000 e 0.4%1 $ 5,274,815 17.9% (154,546) Z;) Town of Reading Accom Costs - Detail Voted 'Changes One Yr One Yr Projected Changes One Yr Changes One Yr Changes One Yr Changes One Yr l Changes 311311512:53 PM FY - 2013 IFY - 2013 FY - 2014 FY - 2014 FY15 FY - 2015 FY16 FY - 2016 FY17 FY - 2017 FY18 I FY - 2.01 200,000 0.0% , 200,000 0.0% 210,000 °k Accommodated Costs - EnergV J -1.8% 293,000 4 5% Street Lighting Buildings-Town I ° 6.0/0 93,979 1.1% 94,885 1.0% 139 454 47.0 ° 145,00302 4.0% 150 803_3 40% Heating of Buildings -Schoo 456,358 i -2.3% 417,341 ', $.5 /o - 396,928 -4.9% 488 35 ° 0 57, 4.0% 528,1_51 _ 4.0% - _ _ � - o 7 9 /0 199,69 15.4% 194,153 2.8 /0 ° 198 597 4.0% _ Utilities-Schools 708,0760 7.00/ 737,9331- 4.1 /0 o- 726,499 -- -- 1.5 /0 -o 664,485 -8.5 /0 u _ 6910,064 - - - o 4.0_/ u - 718,_70.7 t 4.0% - Fuel - vehicles in DPW bu _ 280,000 -5.5 /0 290,000 3.6%1 286,000 _ -1.4%1 300,000 4.9%1 300,000 0.0%1 300,000 i 0.0% Total Energy $ 1,911,168 .4.7%1 $ 1,938,945 1.5%1 $ 1,898,465 2.1% $ 1,985,858 4.6%1 $ 2,054,892 3.5%1 $ 2,126,288 3.5% - Accommodated Costs - Financial l 340,000 !. o 7.6 /0 375,000 10.3% o 400,000 0 6.7 /0 435,000 0 8.7 /0 440,000 ' ! 1.1% 460,000 - 1 4.5% Casualty Insurance Veteran's Assistance 250,000 1- 0.0% 000 225,. -10o 0% 2 25000 , 0.0% 225,000 0.0% 225,000 0.0% FINCOM Reserve Fund 150,000 o. 0.0% _ 150,000 0.0% - -- 150,000 - -o 0.0% 150,000 o 0.0 /0 -- - 150,000 - _O.Oo% 0.0% - ......225,000 150,000 - - -- _: Total Financial $ 740,000 3.4% $ 750 0 0 1.4% $ 775,000 3.3% $ 810,000 4.5% $ 815,000 ! 0.6% $ 835,000 2.5% Accommodated Costs - Education Out of district 1. 0 1,059,313 10.6 T 5.0_% _ Out of district SPED trans p 954 000 Out of distract SPED tuition 3,680,235 % -4.0 / i 3,825,006 4.0 /0 3,985,129 o 4.2% 4,007,665 0 /0 4,208,048 0 5.0 /0 4,418,451 5.0% Out of district SPED rev. 0 (1,290,000)1 45.9% 1,196,629 ' ° 7.2 /0 1.186 248 -0.9% 952,837 - 19.7% 1,000,479 5.0% 1,050,503 5.0% Total Education - Out of c $ 3,344,235 -12.9% $ 3,598,098 7.6% $ 3,858,194 7.2% $ 4,008,269 3.9% $ 4,208,682 5.0% $ 4,419,117 5.0% Accommodated Costs - Education Vocational School 240,000 20.0% 230,000 -4.2% 241,500 5.0% 253,575 5.0% 266,254 5.0% Voc School NERMVS ° 200,00-0 -26.1 /0 Voc School - Minute Man -- 125,000 15.9 /0 131,250 5.0 /0 137,000 4.4% 143,850 5.0% 151,043 5.0% 158,595 5.0% Voc School - Essex North 100,000 105,000 5.0% 110,250 5.0% 115,763 j 5.0% Total Education - Voke $ 325,000 -22.5%1 $ 371,250 14.2% $ 467,000 25.8% $ 490,350 5.0% $ 514,868 5.0% $ 540,611 ! 5.0% Accommodated Costs - Miscellaneous - - 1 500,000_ - 1 -0.7% 1,490,000 1,538,000 1 4.0% 1 650, -. Rubbish Collecton / Ds os p Snow and Ice Control 600,000 oo 6.2 /0 645 4.2% 0.0% 0.5 u 000 ° 0.0 /0 u 625,000 ! 0.0 /0 o 6 00 4.0% - -- { State Assessments 617,079 5.3% 649,000 044 o . / 613,000 /0 628,284 2.4 /0 643,991 0 2.5 / 660,091 2.5% Cemete 181,858. -1.6% 193,706 6.5 /0 205,400 6.0 /0 209,900 2.2 /0 215,269 ° 2.6 /0 219,575 2.0% Total Miscellaneous $ 2,898,937 3.2% $ 2,957,750 2.0% $ 2,933,913 -0.8% $ 3,001,184 2.3% $ 3,083,781 2.8% $ 3,193,167 3.5% @0 2015 Annual Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 3/13/2015 1 2015 Annual Town Meeting Monday April 27, 2015 7 Fund OPEB Trust Board of Selectmen ♦ Presentation — m ♦ FINCOM re ort - 8 Accept Complete Streets Program Board of Selectmen ♦ Presentation — Community Development Director Jessie Wilson INCOM re ort — 9 Accept Public Ways Board of Selectmen ♦ Presentation — George Zambouras .re, b� ♦ Bylaw Committee report — 10 Approve Rubbish Contract extension Board of Selectmen ♦ Presentation — Jeff Za e inance Commi report — 11 General Bylaw Changes - Animal Board of Selectmen ♦ Presentation — Control Bylaw Police Chief James Cormier ♦ Bylaw Committee report — 12 General Bylaw Changes — Associate Board of Selectmen ♦ Presentation — Members Town Counsel Ray Miyares ♦ Bylaw Committee report — 13 General Bylaw Changes — Posting of By Petition ♦ Presentation — the Warrant Petitioner ♦ Bylaw Committee report — 14 Approve Cell Tower Wireless Board of Selectmen ♦ Presentation — Bob Leases /Licenses L ♦ Finance Committee 3/13/2015 2 (9 2015 Annual Town Meeting Monday April 27, 2015 15 Dispose of Surplus Tangible Property Board of Selectmen ♦ Presentation — Sh om FINCOM re o 16 Authorize Debt — allow MWRA Board of Selectmen ♦ Presentation — Bob 2/3 vote Sewer loans Le FINCOM re o 17 Authorize Debt — Cemetery Garage Board of Cemetery ♦ Presentation — 2/3 vote Trustees Board of Cemetery Trustees member Bill Br INCOM report — 18 Approve Affordable Housing Trust Board of Selectmen ♦ Presentation — Fund Allocation Plan Assistant Town Manager Jean De ' ♦ FINCOM report — 19 Approve Revolving Funds Board of Selectmen ♦ Presentation — Sh om FINCOM report 20 Adopt FY 2016 Budget FINCOM ♦ Presentation — Bob 2/3 vote for some LeLacheur and Dr. sections — and John Dohea therefore for the ♦ FINCOM report — entirety. Begin discussion on 2nd night (April 301h) FY 2016 Chapter 90 Board of Selectmen ♦ Presentation — Bob 2/3 vote :21 :Authorize xpenditures ♦ FINCOM re ort move Town Meeting members Board of Selectmen ♦ Presentation — ursuant to Section 2.6 of the Precinct Chairs 4Reading Home R ule Charter 3/13/2015 3 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2015. , Constable A true copy Attest: Laura Gemme, Town Clerk OP TOWN WARRANT a� OFgfgO' He o - fiv 6�9�McoPPOP' COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the SEVENTH DAY OF APRIL, A.D., 2015 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; One member of the Board of Selectmen for three years; One member of the Board of Selectmen for one year; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; One member of the School Committee for one year; and Sixty Seven Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; Precinct 3 Eight members for three years; One member for two years; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Precinct 7 Eight members for three years; One member for two years; Precinct 8 Eight members for three years; and One member for one year. and to vote on the following question: Question 1: CHARTER Shall this Town approve the Charter Amendment proposed by the Town Meeting, as summarized below? The proposed Charter Amendment retains the representative town meeting form of government. Proposed changes include updates to conform more closely to existing state law-, to reflect current municipal practice-, and to simplify, clarify and modernize language. The proposed Amendment also includes several technical corrections. Major changes include: • Finance Committee term limits would be amended to exclude any partial terms served by a Committee member that are less than two years. • The Board of Assessors would be changed from an elected board to an appointed board. The number and term of members would remain the same, but the Board of Selectmen would be responsible for appointing the Board of Assessors. • The Town Manager would be responsible for appointing the Town Appraiser, subject to confirmation by the Board of Assessors. • A new Charter Review Committee would be created and charged with reviewing the Charter every 10 years. • The power to create new boards or committees for specific purposes would be extended to all elected boards and committees. Currently, only the Board of Selectmen has this authority. • A new section would be added to authorize associate membership on appointed boards and committees. • Town Counsel appointment would be changed from annually to "at will." • Budget deadlines for the Town Manager and School Committee would be amended to reflect current practice. • Procedures would be included to clarify the removal process of members of appointed boards and committees. Because certain types of Charter changes are beyond the power of Town Meeting and the local voters, implementation of the Town Meeting's proposals requires two separate processes. Those sections that may be sent to the local voters by Town Meeting are included in this Question. Those sections that are beyond the power of Town Meeting to recommend to the voters are being sent to the State Legislature in a request for a Special Act and are not included in this Question. Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY- SEVENTH DAY of APRIL A.D., 2015 at seven -thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. 0-tk ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: ➢ Board of Selectman Chair xxx "State of the Town" ➢ Finance Committee Chair Mark Dockser "FY16 Budget Report and Financial Overview" ➢ Library Building Committee Chair David Hutchinson "Project Update" ➢ Firearms Instructional Motion Update xxx ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend the FY2015 -25 Capital Improvemen Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previo y amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states (section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2015 — FY2025 CIP (current year plus ten years): 6 General Fund FY15: $1,057,000 $1.0 mil. Birch Meadow field lighting (a portion moved up from larger project in FY17) $ 34,000 DPW Car #5 Chevy Blazer (replace 2000 model) $ 23,000 Firefighter breathing air bottles & related safety face pieces (moved up from FY17) FY16: - $314,000 ($134,000) Town Fac: Main Fire Station roof repair project (defer to FY17) ($120,000) Town Fac: Town Hall roof repair project — retain only $80,000 for connector repairs ($ 60,000) Town Fac: West Side Fire Station roof repair project (defer to FY17) FY17: +$519,000 $134,000 Town Fac: Main Fire Station roof repair project (from FY16) +$120,000 Town Fac: Town Hall roof repair project (from FY16 - now $420k total) $115,000 DPW Truck #10 (move up from FY19) $100,000 DPW Aerial Pickup Truck #14 (replaces 1994 model) $ 60,000 Town Fac: West Side Fire Station roof repair project (from FY16) ($ 10,000) Firefighter breathing air bottles (move up to FY15) FY17+ ($800,000) Reduce Birch Meadow field project to $1.5 million Various other changes made Enterprise Funds -Water FY15 and FY17: $0 No changes made FY16: +$150,000 $150,000 Utility Truck #5 (move up from FY22) Y18+ Various changes made Enterprise Funds - Sewer FY15: +$600,000 $520,000 Batchelder Road Sewer Station (move up from FY16) $ 80,000 SCADA programming for Sewer Station projects FY16: ($480,000) $ 40,000 Pickup truck #8 (moved up from FY17) ($520,000) Batchelder Road Sewer Station (move up to FY15) FY17: ($40,000) ($40,000) Pickup truck #8 (moved up to FY16) FY18+ Various changes made l% Inter rise tunas — storm water FY15: 0 No changes FY16: ($25,000) +$100,000 General drainage improvement projects (total now $125,000) ($125,000) Eliminate purchase of new dump truck FYI 7: ($25,000) +$125,000 General drainage improvement projects (total now $125,000) ($150,000) defer Saugus River Design to FY18 FYI 8+ Various changes Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2015 — FY 2025 Capital Improvements Program by a vote of xx at their meeting on March 25, 2015. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( *) next to their name. Please note that the Board of Selectmen may act as the sponsor for Articles at Town Meeting, but they do so as a courtesy and may or may not agree with it. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted xx to support this Article. After the vote on Article 4 (above) concludes, the Special Town Meeting will begin. Speciating concludes, Article 5 (below) will be considered. When thee'\ ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fisc Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town tptember ' g of April 28, 2014 and amended under Article 8 of the Special Town Meeting of 29, 2014, further amended under Article 4 of the Special Town Meeting of January 5, 2015 and further amended under Article 6 of the Special Town Meeting of February 23, 2015; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee H Background: General Fund — Wages and Expenses Account Line Description Decrease Increase B91 — Benefit Disability Retirement (Three Firefighters — cost $151,662 new line shifted from department to central location -wages B99 — Benefits Retirement ($49,000) $224,000 Health Insurance Premiums $175,000 -Expenses C99 — Capital DPW Car #5 Chevy Blazer $34,000 $ 57,000 Expenses Firefighter breathing air bottles & related safety face piece s $23,000 D99 — Debt Interest savings from refinancing ($75,000) $75,000 Service G92 — Legal expenses $80,000 $115,000 Administrative Charter $20,000 (8,500 copies mailed) Services Expenses Technology /Police software license to compile internal statistics and compare to benchmarks $15,000 J92 — Public Police Academy tuition reimbursed by $ 3,500 Expenses employee directly to the General Fund $3,500 -Safety K91 — Public Vacation /Sick buyback at Retirement $11,628 $ 16,628 Works wages Overtime for pothole repairs $5,000 K92 — Public Highway Patching (potholes) $45,000 $5,000 Works expenses Professional Development $10,000 Shade Trees $2,000 Fuel ($62,000) K93 — Public Snow & Ice removal $680,000 $680-00 Works snow & ice K94 — Public Rubbish disposal ($75,000) $ 75,000 Works street lights K95 — Public Street lights ($25,000) $ 25,000 Works Rubbish L92 — Library Library Long Range Plan $20,000 $20,000 -Expenses Subtotals $404,000 $1,043,790 Net Operating Expenses $ 639,790 From Sick Buyback stabilization fund $ 11,628 From Inspections Revolving Fund $ From Free Cash $ 488,162 E I Enterprise Funds —Wages and Expenses Account Line Description Decrease Increase X99 Sewer Sewer station project (Batchelder Road) moved up from FY16 $520,000 SCADA for sewer station projects $80,000 $600,000 Subtotals $0 $600,000 Net Operating Expenses $600,000 From Sewer Reserves $600,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted xx to support this Article. ARTICLE To see if the Town will vote to transfer funds received from the Com ealth of Massachusetts, pursuant to Section 9 of Chapter 40R of the Massachusetts eneral Laws, in payment for development within the Town's Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading has received an additional $150,000 payment from the State for the 40R Smart Growth project at Reading Woods. This article will move the $150,000 from Free Cash and into the 40R Stabilization Fund, which will therefore have a $503,000 balance. Prior 40R funds have been allocated to school technology and roadway and sidewalk improvements, but no use of offsets are planned in FY16. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICL /7 To see what sum the Town will appropriate to the irrevocable trust for "Other,p(ost- Employment Benefits Liabilities" or take any action with respect thereto. Board of Selectmen I ;1 .l Background: As part of the FY15 budget the town voted $475,000 in the general fund, $50,000 in the water fund, $20,000 in the sewer fund and $6,000 in the storm water fund for the Other Post Employment Benefit (OPEB) contributions. Although savings from health insurance premiums are available, this year they are needed to help pay for the snow and ice budget deficit so no further contributions are proposed. This Article will therefore move the total of all these OPEB contributions ($551,000) to the irrevocable trust for Other Post Employment Benefit liabilities. The OPEB valuation as of June 2013 shows the Town's OPEB liability at $67.2 million. The three Enterprise Funds and the Light Department are on an aggressive fully funding twenty year schedule, and the General Fund is on a partial funding schedule projected over thirty years. The latter will transition to a full funding schedule as soon as possible, as is required by law or after the Pension Fund is fully funded in FY28. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report ARTICLE To see if the Town will vote to accept the provisions of Section 1 of Chapter O/ of the Massachusetts General Laws, to allow the Town to participate in the Co to Streets Certification Program, and to apply for and receive grants pursuant to said gram; or take any action with respect thereto. Board of Selectmen \v� XBackground: Article 8 seeks approval from Town Meeting to allow the Town to access Complete Street Funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws, including applying for and receiving grants in association with identified complete streets projects. The Board of Selectmen adopted Reading's Complete Street Policy on July 29, 2014, making the community eligible for "Certification" under the Complete Streets Program. Once certification is received, the Town will then be eligible to apply for grants and /or funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws to implement Complete Streets Project, provided however, that Town Meeting as accepted this statute. A "Complete Street" is a street that accommodates all users including drivers, bicyclists and pedestrians. It allows for pro- active planning to ensure that a right -of -way is constructed or reconstructed to provide for safe travel for everyone in a manner that is specific to that particular situation. Some examples of complete street elements include: - Pedestrian: Sidewalks, crosswalks, curb neckouts, curb ramps, retimed pedestrian signals, audible signals, median refuges; - Bicyclists: Bicycle lanes, cycle tracks, sharrows, wide shoulders, - Streetscape: Improved lighting, streets trees, plantings, trash receptacles, street furniture; - Traffic calming: Narrowed travel lanes, rotaries, bow outs, tight curb radii, speed humps, rumble strips; - Shared roads, multi -use paths; - Improved signage. N Reading already has many complete street elements and several are located right in the downtown. Here are some examples of complete street elements in Reading: Note that Reading stands a solid chance of receiving grant funding as our Complete Streets Policy was ranked in a sixth place tie across the entire country, as reported by the National Complete Streets Coalition. G Finance Committee Report: The Finance Committee recommends this Article by a vote of xx J n at their meeting on March 25, 2015. • Ilk , Bylaw Committee Report: ARTICLE 9 To hear the report of the Board of Selectmen relative to the laying out and the widening and relocation of the following named streets under the provisions of Chapter 82 of the Massachusetts General Laws; and to see if the Town will vote to accept such streets as and for public ways and to authorize the Board of Selectmen to acquire by gift, purchase or eminent domain any land or interest in land necessary for such laying out, and act on all manners relating thereto: Cory Lane from Zachary Lane to dead end Nugent Lane from Pearl Street to dead end Pondview Lane from Fairchild Drive to dead end Dividence Road from Franklin Street to Zachary Lane or take any other action relative thereto. Board of Selectmen Background: This Article will be tabled and brought back to November 2015 Subsequent Town Meeting. Finance Committee Report: No report. No report. ARTICLE 10 To see if the Town will to authorize the Town Manager to enter into a contract o contracts for the acceptance, processing or disposal of its municipal solid waste, includin any extension, renewal or option under an existing contract, for a term in excess of thre ears, upon such terms and conditions determined by the Town Manager to be in the best interests of the Town; or take any other action with respect thereto. Board of Selectmen Background: Subsequent Town Meeting in November 2005 authorized the Town Manager to enter into a contract for this purpose exceeding three years but not twenty years. The final deal struck a few months later involved a five -year contract with a five -year renewal, which expires on July 1, 2016. The current rubbish and recycling collection contractor is in the process of putting together proposals for both five and ten years, with additional renewal options. While rubbish and recycling contracts are not subject to typical state procurement laws, the current climate in the industry is more competitive than it was ten years ago. As a result the Town may decide to issue a formal request for competitive quotes from any qualified parties instead of renewing with the current contractor. The final determination will be made by the Town Manager in consultation with the Board of Selectmen. Factors for this decision will include level and quality of service in addition to short-term and long -term cost considerations. The required first step is for Town Meeting to grant permission to enter into any contract longer than three years. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report ARTICLE 11 To s if the Town ote to amend Section 8.8 Animal Control of the General Bylaw in the followin anner: 8.8 Animal Control 01) Finance Committee Report: No report. Bylaw Committee Report: ARTICLE 14 To see of the Town will vote to authorize the Board of Selectmen to enter into a term not to exceed ten years, with the additional authority to extend the lease at its conclusion for a single additional term not to exceed ten years, allowing the use of Town land located at Auburn Street, in the Town of Reading, more particularly shown on Reading Tax Assessor's Map 114 as Lots 12, 25 and 26, to the winner of a competitive bid and to any additional winning co- locator bidders, selected pursuant to Chapter 30B of the Massachusetts General Laws, for the purpose of constructing, maintaining and operating a wireless telecommunication facility thereon subject to the grant of any special permit therefor as may be necessary; or take any other action with respect thereto. Board of Selectmen \ Background: Repairs to the water storage tank on Auburn Street have involved the current cell companies as they need to temporarily relocate their equipment in order for the Town to perform the improvements. The Town's property is of insufficient size to accommodate temporary cell facilities during the tank improvements and the cell companies have agreed to a shared staging platform during the repairs and subsequent repainting. The companies have also agreed to a revised equipment mounting system that will eliminate the access and safety issues that now exist and eliminate the conflict of cell equipment on future tank repairs performed by the Town. In the discussions to prepare for this arrangement, an additional carrier not on the tank is willing to share these costs in exchange for space on the newly renovated water storage tank. Note that by law the Town may negotiate the lease fees associated with such cell towers, but may not negotiate the rights of the cell companies to locate their equipment, provided there is enough space. In the past, leases were structured as an initial five -year term with three subsequent five -year terms. Each was a level payment for the term of the lease and then a 15% increase for the subsequent lease term (or about +2.8% /year compounded). In order to achieve the best financial deal for all involved, the cell companies would like the longest lease possible in order to allow them to amortize their relocation costs over that period. However until Town Meeting grants permission, we cannot negotiate for a term longer than three years. These negotiations would be led by the Town Manager and Town Counsel, and the Board of Selectmen would meet in Executive Session as needed until the final deals are struck. It would be the goal of the Town's negotiations to bring the payments up to a market rate with an annual increase commensurate with the higher level of growth in the industry. After these negotiations are completed, the Board of Selectmen decides when to make the details available to the general public. In this case that may not be right away, as there is a strong possibility that a second location in Town which currently has no cell company equipment is attractive to all (or most) of these carries because of coverage dead spots. A second such location would have an initial public process, and then if approved a process similar to the one described herein. It is possible that permission to negotiate terms for that location will be sought from November 2015 Subsequent Town Meeting. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICLE 15 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, dispose of, various items of Town tangible property, upon such terms and sonjitioK as they may determine; or take any other action with respect thereto. Board of Selectmen Background: The following equipment is scheduled for disposal: Department Item Year Est. Value Comments DPW International 2554/Truck #8 2000 $20,000 Runs, cracked frame DPW/Water Ford F550/Pickup #5 2002 $15,000 Runs, 4x2 DPW Ford F450/Dump Truck #12 1997 $5,000 Fair, body rot DPW Ford F250 /Picku #2 1997 $3,000 Poor, body rot DPW Chevy Blazer /Car#5 1997 $1,000 4.3L Engine DPW Select Till Rototiller nil May not work DPW Holder V -Plow 4150 nil DPW McConnel Boom Flail nil DPW 1 D nahoe Bucket nil DPW Craftsman 10" Radial Saw 1980 nil DPW FMC John Bean Sprayer nil Motor missing arts DPW DMT Generator nil Does not run DPW Wayne Ray Backhoe Bucket nil Police Crown Vic /Car #2 2011 <$2,000 90k miles Police Crown Vic /Car#9 2004 <$2,000 80k miles Police Crown Vic /Car#11 2011 <$2,000 100k miles Police Crown Vic /Car#14 2011 <$2,000 100k miles Fire Frei htline Pumper/Engine #3 1995 $18,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICLE 16 To see what sum the Town will raise by borrowing or transfer from available fu s, or otherwise, and appropriate for the purpose of making extraordinary repairs and /or r acement of sanitary sewer collection systems, including the costs of consulting ervi , audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to 4��S) authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The MWRA's Infiltration and Inflow (1 /1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation to minimize excess flows due to infiltration and inflow into the sewer system. In previous years the Assistance Program provided financial assistance to member communities through a combination of a 45% grant and a 55% low- interest loan. MWRA has revised the program for the current Phase 9 and future Phase 10. The financial assistance for these two phases will be allocated to member communities in the form of a 75% grant and a 25% low - interest loan. MWRA Assistance �• The assistance is provided through a combination grant and low- interest loan 1 • Phase 8 Allocation balance $71,000 (45% grant; 55% low- interest loan) \�E} % • Phase 9 Allocation is $844,000 ($ 633,000 grant; $ 211,000 low- interest loan) J / . Phase 10 Allocation is $844,000 ($ 633,000 grant; $ 211,000 low- interest loan) • Loan pay back to the MWRA - equal installments up to a ten year period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its 1/1 removal program to remove unwanted sewage flows from the sewer system which reduces excess assessments from MWRA and decreases the excess demand on the sewer system. The anticipated project for this Phase will be to perform manhole rehabilitation, spot repairs, lining and replacement of sewers. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from storm water runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. Since the inception of MWRA's Assistance Program the Town's 1/1 removal program has consisted of the following types of projects: House -to -house inspections o The house -to -house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not possible Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. Flow metering, spot gauging and dye testing o Flow metering, gauging and dye testing is performed to assist the Town in determining the areas of the sewer system that are experiencing the highest levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating 1/1 for the past several years. Sewer System Data management o Project updates the Town's GIS sewer database to incorporate historic closed circuit inspection data and enable future closed circuit inspection sewer system data. The resulting data will be used to assess future capital project needs and to perform asset management of the system. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICLE 17 To see if the Town will vote to raise the sum of Two Million ($2,000,000.00 dollars by borrowing for the purpose of constructing a Cemetery garage and related fact s, including site preparation, construction, originally equipping and furnishing said facilities d all other costs incidental thereto including the costs of architectural, engineering onstruction services, inspection and costs of financing in connection therewith; and to authorize the Facilities Department and or the Town Manager to proceed and enter into any and all contracts and agreements necessary therefore and incidental thereto, including without limitation, contracts for architectural, engineering and construction services and to do all other acts and things necessary and proper for carrying out the provisions of this vote. Board of Cemetery Trustees Background: At present the Capital plan includes a total of $3.0 million in future debt beginning in FY17 to address the cemetery and DPW garage space. Funding for studies of each portion were provided by past Town Meetings, and the Board of Cemetery Trustees has been very patient through some procurement issues in the Facilities department which slowed early progress and a disappointing pace of work during the past year under DPW's supervision. One year ago a presentation was made to the Board of Selectmen to consolidate both operations in the current DPW location. While the presentation was a good one, no cost estimate was included. Finally last summer initial cost estimates of $18 to $20 million were received and instructions were given to streamline that early design in order to reduce costs. Several months later cost updates suggested little change to the early estimates. Meanwhile the Board of Selectmen has been meeting in Executive Session during the past several months in order to discuss a few real estate issues that concern the town. Details must remain confidential for now, but one issue is the best location for a DPW garage. The current location was satisfactory when a landfill was a neighbor, but clearly today this is not the highest and best use of the property in the midst of the best commercial development area in town. 64►> 511 Conditions at the current Cemetery garage are certainly below standard, and there is a standing offer from the Town Manager that if employee safety is ever a concern that an immediate move to consolidate in the current DPW garage will be made on a temporary best -efforts basis. Along these lines the Town Manager certainly appreciates the concerns of the Board of Cemetery Trustees, however it is his recommendation that the entire DPW siting issue – including the location of the cemetery division - be turned over to the Permanent Building Committee and that they work collaboratively with the Board of Selectmen and the Finance Committee. This issue is significant to the community not only from a possible cost but from a future tax revenue standpoint. Board of Cemetery Trustees Report: The present building in Laurel Hill consists of the original structure plus four sections that were attached to the building when it was purchased along with land in 1924, and another section that was added in the 1950s. At that time (the 1950s) there were only two cemeteries in Reading. Almost all of the burial and maintenance was done manually; few winters burials took place. Over the years the equipment has gotten larger, and much heavier. At present one of the newest trucks will not fit into the building and must stay outside. A cube has been rented to free up space, making it safer for the employees to work. Some equipment is stored at the DPW because of lack of space. Employees take breaks and eat their lunch in a cramped machine repair and tool storage area. Simply put, the building is worn out and long past its useful life. Unless Town Meeting is willing to spend $22.4 Million to consolidate all DPW operations at New Crossing Road —a move the Town consultant Weston and Sampson strongly discouraged after several years of study —the Cemetery Trustees ask you to approve the funding to build a new Cemetery maintenance building. This building will be built to code, be safe for Cemetery employees to use, and provide them with basic amenities such as a separate lunch room. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICLE 18 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation PI pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOW OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or ke gDytther action with respect thereto. Board of Selectmen Background: Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish a separate fund known as the Affordable Housing Trust Fund (AHTF). The AHTF requires Town Meeting approval of an annual allocation plan submitted by the Board of Selectmen. AHTF expenditures require approval by a majority vote of the full combined membership of the Board of Selectmen and the Reading Housing Authority. AHTF uses include: Create or preserve affordable housing; a ♦ Maintain or operate affordable housing; ♦ Develop new or rehabilitate existing housing as affordable homeownership or rental units; The purpose of the Affordable Housing Allocation Plan is to provide a fram the Town to expend funds on affordable housing. The current AHTF balance o $260,720.85 eflects revenue generated through the actions of the CPDC, as well as proceed loss of an �aC affordable unit. There are no Town tax -generated funds in the AHTF The only expenditure to date from the AHTF, in the amount of $200,000, was to assist Oaktree development with financing affordable housing at 30 Haven Street. At the 2012 Annual Town Meeting, approval was given for funding to hire a consultant to assist a Town staff initiative to update the Town's Housing Plan, including the five -year "Housing Production Plan ". This effort is important as a defense against unfriendly 40B developments in the community, and requires the Town to develop a phased plan to produce housing to reach the 10% threshold as required by MGL Ch. 40B. Reading's Housing Production Plan has been approved by the Board of Selectmen and by the Commonwealth of Massachusetts. The Town commissioned and received a supplemental report on how the AHTF can best be used to support the "Planned Production" goals of the Housing Plan. This report was received in late winter 2012, and a presentation was made in April of 2013 to the Board of Selectmen and the Reading Housing Authority. The report recommends a significant restructuring of the Town's AHTF efforts. The Board of Selectmen considered these recommendations, but decided against any changes. Therefore, the current recommendation is to adopt the AHTF Allocation Plan as shown below as the framework for the use of Affordable Housing Trust Fund in FY 2016. Note that Reading as lead community is part of a regional effort (along with North Reading, Wilmington and Saugus) to share a Regional Housing Services Office (RHSO). The RHSO monitors and administers affordable housing requirements including tracking and updating the Subsidized Housing Inventory (SHI) as well as maintaining ready buyer and ready renter lists. Affordable Housing Trust Fund Allocation Plan FY 2016 Pursuant to Article 18 of the 2015 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2016 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: L260,720 .85 Available Balance — Restricted Funds Unrestricted funds shall be used for the following purposes: 5% up to a maximum of $10,000 for administration of Affordable Housing Remainder for constructing affordable housing (including loan and grant programs); or for maintaining and improving affordability of existing housing stock; or for the purchase of existing housing stock to add it to or maintain it as a part of the existing affordable housing inventory Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. No report. ARTICLE 19 To see if the Town will vote to authorize revolving funds for certain Town Departments u er Section 53E % of Chapter 44 of the Massachusetts General Laws for the fiscal year ginning July 1, 2015 with the receipts, as specified, credited to each fund; the s, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Liits m Balance Fees as Consulting and provided for in engineering services for Conservation Reading General the review of designs Commission Bylaws Section and engineering work $25,000 Available for Consulting Conservation 5.7, Wetlands for the protection of expenditure Fees Commission Protection wetlands. next year Legal, oversight and inspection, plan review, Building, initial property Plumbing, appraisals and appeals, Wiring, Gas and Public Services general other permits for management, curb $200,000 the Oaktree, sidewalks and Addison-Wesley/ pedestrian safety Inspection Pearson and improvements, records Available for Revolving Town Johnson Woods archiving and other expenditure Fund Manager developments project related costs, next year Clinic fees, Materials and costs Public Health charges and associated with clinics $25,000 Available for Clinics and Board of third party and public health expenditure Services Health reimbursements programs next year Library Library Charges for lost Acquire Library Available for Materials Director and or damaged materials to replace lost $15,000 expenditure Replacement Trustees Library materials or damaged items next year Mattera Utilities and all other Available for Cabin Recreation maintenance and $10,000 expenditure O eratin Administrator Rental Fees operating expenses next year Director of Public Works upon the recommends tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the $10,000 expenditure Town Forest Committee Ithe Town Forest Town Forest next year 0 or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • Conservation Consultinq Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2015. The balance as of March 7, 2015 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). During the year under the direction of the Town Manager these funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Public Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 7, 2015 in this fund is $782,110, and of that total $60,000 is proposed by the Town Manager to be used to help offset some of these related activities in the FY16 Public Services budget, as has been the case for several years and is planned for a few more years. This year the Town Manager is requesting that Town Meeting authorize the remainder of the $200,000 annual spending limit (or $140,000) to be used under Article 5 to help offset the snow & ice removal deficit during the current year. Note that while the Town Manager is subject to the spending restrictions above, Town Meeting may vote to spend these funds 'for any lawful purpose'. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of March 7, 2015 this fund is $60,584. The State has been cutting back on the free flu and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. • Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. The balance available as of March 7, 2015 in this fund is $8,316. • Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased several years ago, and was renovated by the Vocational School. Some of the use is revenue generating, and it is anticipated that over time the site will generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article allows those revenues that are generated to be used directly for the operating expenses of the cabin. The balance available as of March 7, 2015 in this fund is $1,533. • Town Forest Revolvinq Fund was created in 2011. The purpose is to allow revenues from controlled timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town Forest Committee has had a forest stewardship plan created (through a grant) to make recommendations on forest management including controlled timber harvesting. The balance available as of March 7, 2015 in this fund is $0. It is anticipated that timber harvesting on a limited basis could begin at any time, and therefore there will be future proceeds which can be used for the purposes of the revolving fund. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report ARTICLE 24 To see if the Town will vote to determine how much money the Town will appropriat y borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the op ion of the Town and its government for Fiscal Year 2016 - beginning July 1, 2015, or any other action with respect thereto. Finance Committee Background: Please see the Yellow Pages of this document for full details of the FY 2016 budget. Finance Committee Report: Please see the Yellow Pages — Spending Scorecard of this document for the votes by the Finance Committee for line items in the FY 2016 budget. The Finance Committee recommends the subject matter of Article 20 as explained by these votes at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICL 1 To see what sum the Town will vote to appropriate by borrowing, whether in an ' pation of To from the State under Section 6 of Chapter 44 of the sachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen 111 Background: Incoming Governor Charles Baker released an additional $100 million in funding that the legislature had already approved for Chapter 90 (local road repairs), bringing the FY15 �i( C(t total to $300 million or a bit over $900,000 for Reading. However the Governor recently filed for a total of only $200 million for FY16, bringing the local share back down to about $600,000. The motion made at Town Meeting will be to accept the Chapter 90 state assistance at whatever level is ultimately available, a trend in other communities in order to avoid this volatility. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 22 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who did not attend at least half of the Town Meeting sessions during the previous year. There have been a total of six Town Meeting sessions and a total of 13 nights to attend, and there are 19 members who meet the criteria for removal, as listed below. The remaining Town Meeting Members from Precincts 2, 3, 4, 6, 7 and 8 will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations for the listed Town Meeting members within their precinct. The affected precincts will then make a recommendation to Town Meeting as to whether the member should be removed. Term Total Precinct First Name MI Last Name Ends Attended 2 Denise M Benard 2016 3 2 Walter J Carroll 2017 4 2 Peter C Coumounduros 2015 4 2 Marcia Nigro Dresser 2015 5 2 Carol Sampson 2017 0 2 George Snow 2015 5 3 Norman W Blanchard 2015 0 3 Michael Giglio 2016 0 3 Lawrence A Hurley 2015 2 3 Michael J McDade 2015 5 3 Joseph P Westerman 2015 4 4 Stephen A Goldy 2015 2 4 Andrew W Grimes 2015 2 6 Keith J Driscoll 2015 2 6 Kenneth Mathew Lafferty 2016 2 6 John M Miles 2016 3 2015 Special Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 3/17/2015 1 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 12015. A true copy Attest: Laura Gemme, Town Clerk , Constable 6io TOWN WARRANT OF RFgo'� c .fit b f� 4 ,639;INCORT" COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, April 28, 2014, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of field lighting systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said field lighting systems improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto Board of Selectmen M� ARTICLE 5 To see if the Town will vote, pursuant to Section 5.2 of the Reading General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of '2015. , Constable John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING a� OF I? tic a Office of the Town Manager 16 Lowell Street Reading, MA 01867 To: Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 13, 2015 RE: March 11 FINCOM meeting CC: Board of Selectmen Chair John Arena Chief James Cormier 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager I would like to correct and clarify some remarks I heard at the FINCOM meeting held on March 11, 2015. The budget process from one year ago was quite different than recalled and described at your recent meeting. I have included the FINCOM packet from the meeting held on March 26, 2014 as well as the subsequent Minutes approved by FINCOM of that meeting on March 261h A comment was made on March 11, 2015 that the Town Manager did not request any additional funding one year ago, but that FINCOM had to put in two Dispatcher positions. A further comment was made that Town Meeting approved those positions, but neither the Police Chief nor the Town Manager filled those positions during the current year. In fact, I did make a request for an additional $100,000 of funding for the Town budget last year as is shown in that packet. I also demonstrated the full support of the Board of Selectmen in my choices for additional funding from their January 2014 budget meetings. This $100,000 request included hiring two additional dispatchers and dividing up the rest about equally into Library Overtime and DPW line striping. I was advised by FINCOM leadership to limit my requests to $100,000 since the Schools had a request for an additional $400,000 in front of FINCOM. When FINCOM voted on these three Town requests, as is shown in the Minutes, the results were as follows: Dispatchers — FINCOM's budget motion did not include funding for the two additional positions and the motion passed by a vote of 7 -2. This means that two FINCOM members supported the addition of two Dispatchers, and seven were opposed. Therefore the funding for additional Dispatchers was never presented to Town Meeting. Note that the request for DPW failed and the Library request was narrowly approved 5 -4. Note also that the School budget received an additional $200,000 by a FINCOM vote of 8 -1. I suspect that it was an innocent but inaccurate memory that led to the FINCOM remarks on March 11`h However in so doing there was a question put forth to the entire community about the support of public safety in the community by the Town Manager, Chief of Police, and the Board of Selectmen. I want to assure everyone that public safety is always a top priority. rLf)6 NL - I also want to assure all the members of our Dispatch division that you have the full support of the Selectmen, the Town Manager and the Chief of Police - in addition to every other man and woman involved in town government and the portion of residents that have had to call on your services. Please know that we are all especially appreciative of your incredible dedication and significant overtime hours during the past few busy months. As you know, I have already requested that the hiring process for two additional members begin immediately, to be funded in advance during FY15 because of the funds available from the successful RCASA grant application late last fall. So to be clear, two additional Dispatchers are a part of the Town's FY16 budget that is in front of FINCOM, but no additional funding was ever approved and then ignored by Town management. Another FINCOM comment involved parking spaces at the Depot. FINCOM should rest assured that the empty spaces on the northeastern corner of the tracks that are often vacant are fully leased by area businesses and therefore producing revenue for the Town. The businesses reserve spaces for their staff, clients and guests as needed. Every couple of years the Selectmen analyze the supply and demand for downtown parking - as well as the fees charged. They are scheduled to next do so by next fall. In addition, to the north of this often vacant section the Town has secured a lease from the MBTA to add additional - 50 spaces for resident parking at the cost of simply maintaining the lot. Finally, a comment was made about the history of the Facilities department, and that a couple of Superintendents ago it ran into a lot of problems on the Town side and was moved to the School department. In fact, the Facilities department has been under the School department for as long as I can recall which includes the past ten years as an employee and the prior eight years as a member of FINCOM. I do recall a public discussion about moving the department from the Schools to the Town side during times of turmoil, but certainly from my perspective the Facilities department has been well run for the past decade and things work just fine as is. As a representative of the entire municipal government, please know that we are always available to respond to any of your concerns or questions. OF k AO y Office of the Town Manager 16 Lowell Street Reading, MA 01867 To: Finance Committee From: Robert W. LeLacheur, Jr. CFA Date: March 26, 2014 RE: March 26th agenda items Tonight FINCOM has the following votes to cast: 781 - 942 -9043 townmanaeer@ci.readine.ma.us www.readingma.gov /town - manager Article 4 (FY14 -23 Capital)— the School Committee on 3/24 voted for $485,000 in schematic design funding for an Early Education facility; they also approved a $32,000 request to replace the food service van. Each request is for funding in FY14. Article 6 (FY14 budgets) — note the inclusion of these two amounts above; also of some extra snow & ice funding which *hopefully* takes us through the season. Article 13 (FY15 -24 Capital) — no change from last week Article 14 (FY15 budgets) — see Spending Scorecard summary — minor line item changes as previously discussed (Benefits, Capital, Debt, Water & Sewer) that net to nothing. Also one new change in Voke schools — a $20k reduction to one item and a new item estimated at $20k (we should know more next November). Comments I understand there is empathy among the FINCOM about the plight of FY15 operating budgets, and a desire to spend more free cash in FY15. I respect the fact it is FINCOM's budget that will be presented to Town Meeting, however I caution you about using any more free cash. Since last fall when the initial $1.5 million guidance was issued by FINCOM, these financial developments have happened, in no particular order: ➢ accommodated costs in line with early projections (they often have been revised lower during the budget process, allowing us to use less free cash that was guided). This includes a bigger than expected increase to health insurance rates at +7.8 %; ➢ a difficult winter, projected at $575,000 over the snow and ice budget; ➢ additional FY14 spending of $200,000 in February for school department technology and $680,800 in April for school and town funding (in ADDITION to snow and ice); This total of additional $1.5 million of sRendine needs in FY14 is reduced by using about $0.5 million of FY14 surplus funds from certain line items. However this will simply lower the regeneration of free cash this summer by the same amount; ➢ a relatively poor FY15 state aid figure, which sets a low base going forward. Today, if we are collectively aiming for operating budgets of a modest +3% for the next few years (below the last three years of +3.5% to +3.7%), if we use 'only' $1.5 million of free cash for FY15 then we still WhIb project to be $0.6 million short in FY16 and $1.2 million short in FY17, if our current estimates for accommodated costs are accurate. If we bump to using $2 million of free cash for FY15 budgets, then to balance the FY16 and FY17 budgets, we will need to spend $1.1 million and $2.1 million from free cash! Our revenue growth is probably going to be about +3% for the next few years. If we were bridging a known increase in future revenues with free cash, I might agree. However, there is no such known revenue increase in the future. Remember, Proposition 2 -1/2 has not been repealed, even if it• is FiNCOM's wish for local voters to do so. if we use $1.5 million for next year's budgets and regeneration is nominal, we will have about 7.9% reserves. This would be a reasonable figure to carry as we look to finance possibly two significant capital projects. If we use $2 million, that figure drops to 7.3%, which by itself is not a huge difference. However, please keep in mind the current 5% minimum reserves policy. The difference between 5% and 7.3% is less than $2 million — add in some sort of modest regeneration, and then consider all these near - term uses of that $2 million+ of free cash, again in no particular order: ➢ unexpected emergencies, such as bad weather, ➢ construction reserves for $40 million of future building projects (otherwise we may need multiple debt exclusion votes if we run into higher future costs); ➢ funding the so- called one year Early Education gap in the operating budget for approximately $1 million; ➢ annual amounts to keep operating budgets going. If the Finance Committee sees fit to distribute more funds to the Town, I will suggest the following priorities listed below. i have attached a vote by the Board of Selectmen from January 2014 on additional budget requests for your information. 1) Hire two Dispatchers to run a fully staffed overnight shift. However, we will not hire employees that we may need to lay off in order to balance the FY16 budget, which at this point seems likely to me. Therefore the hiring will be delayed by six months until more concrete financial information is known. 2) Divide up the remainder among DPW line striping and a request from the Library for OT. As a fellow resident of the Town, I well understand the frustration that 'financial caps' place on the optimal operation of and services offered by the Town and Schools. However in my two roles as an employee, accepting those financial caps and looking out into a prudent future has always been of primary concern to me. I remind the FINCOM members that your views as residents must be tempered by your obligation under the Town's Charter, which is to advise Town Meeting of the most prudent financial course forward for all of us. N�il-llbflw. Fo `Qi Reserve Status March 2014 FREE CASH July 1, 2013 • November TM • February TM • April TM (Proposed for FY14) Article 5 $4,000 — Article 6 $735,800 — Article 7 $300,000 — Article 14 (FY15 budge $1 500,000 Other unrestricted reserves +$1,687,505 (:]=$6,407,573 (7.9 0%16) $7,584,868 -$ 75,000 -$ 400,000 - $2,389,800 Amount 0� $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 Town of Reading, Massachusetts Certified "Free Cash" Last Twenty Fiscal Years (Amounts Expressed in Thousands) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Fiscal Year Fiscal Year June 30 Oj 00) 1994 923 1995 1,755 1996 2,100 1997 2,240 1998 1,967 1999 1,101 2000 1,464 2001 986 2002 1,288 2003 1,704 2004 2,339 2005 2,634 2006 3,234 2007 4,863 2008 5,267 2009 5,189 2010 4,953 2011 5,499 2012 6,535 2013 2014' 4,720 a os� I Dwu� 3 operating budgets = => 3.60% _ _3.75% 3.50% 3.00% 3.00% 3. L% Town of Reading - --�- -- '� Recent One Yr Changes Current One Yr Changes Projected One Yr Changes Projected One Yr Changes Projected One Yr Changes Projected One Yr Changes Budget Summary_ 326114 2:13 PM FY - 2013 FY - 201 FY - 2014 FY - 2014 FY45 57,798,823 FY - 201 3.6% FY16 FY - 201 FY17 61,617,421 FY • g0j 3.2% FY18 63,613,184 FY - 2018 3.2% Revenues 54,479,102 3.4% 55,774,186 2.4% 59,684,352 3.3% Total Property Taxes Total Other Local Revenue 5,380,000 -0.4% 5,652,474 5.1% 5,915,000 4.6% 5,970,000 0.9% 6,110,000 2.3% 6,250,000 2.3% Total lntergov'tRevenues 12,955,108 -0.1% 13,096,149 1.1% 13,204,901 0.8% 13,535,024 2.5% 13,873,399 2.5% 14,220.234 2.5% Total Transfers & Available 4,406,704 7.3% 4,835,042 9.7% 3,709,066 -23.3% 3,692,923 -0.4% 3,729,005 1.0% 3,767,370 1.0% venues before Free Cash $77,220,914 2.816 $79 57,851 2.8% $80,627,790 14% $82,882,299 2.8% $85 3.0% $87,850789 3.0'% Free Cash 697,733 -19.2% 1,050,000 50.5% 1,500,000 42.9% 1,500,000 0.0% 1,500,000 0.0% 1,500,000 0.0% Net Available Revenuesl $77,9118,646 2.5% $80,407,851 3.2% $4127,M 2.1% $84,382299 2.7% 586,829 825 2.9% $89,350,789 19% Accommodated Costs Benefits 13,329,635 3.7% 13,515,050 1.4% 14,141,590 4.6% 14,932,672 5.6% 15,784,603 5.7% 16,645,212 5.5% Capital 1,937,700 104.4% 2,355,500 21.6% 2,042,000 -13.3% 1,500,000 -26.5% 1,750,000 16.7% 2,300,000 31,4% Debt 4,539,575 -25,1% 3,970,500 •12.5% 3,377,730 -14.9% 3,977,207 17.7% 3,851,459 3.2% 3,718,524 3.5% Energy 1,911,168 -4.7'% 1,938,945 1.5% 1,898,465 -2.1% 1,978,964 4.2% 2,059,722 4.1% 2,143,311 4.1% Financial 740,000 3.4% 750,000 1,4% 760,000 1.3% 770,000 1.3% 780,000 1.3% 790,000 1.3% Education - Out of district 3,344,235 •12.9% 3,598,098 7.6% 3,858,194 7.2% 4,051,104 5.0% 4,253,659 5,0% 4,466,342 5.0% Education - Vocational 325,000 -22.5% 371,250 14.2% 387,000 4.2% 403,000 4.1% 419,000 4.0% 435,000 3.8% Miscellaneous 2,898,937 3.2% 2,957,750 2.0% 2,929,194 -1.0% 3,035,176 3.6% 3,119,107 2.8% 3,206,098 2.8% Community Priorities 0 85,000 0 0 0 Annual Accommodated C $29,026,250 -2.1% $29,457,093 1.5% $29,479,173 0.1% $30,648,122 4.0% $32,017,550 4.5% $33,704,487 5.3% 0 eratin Costs 14,543,129 3.6% 15,423,120 3.75% 16,240,552 3.5% 16,727,769 3.0% 17,317,152 3.0% 17,836,666 3.0% Municipal Govt Operating adjustments (comm. prioO 322,528 268,235 - 85,000 adjustments lent funds ove T71,190 2.0% 822,418 6.6% 851,203 3.5% 876,739 3.0% 903,041 3.0% 930,132 3.0 TOTAL Muni Governmen 15,636,848 5.7% 16,513,773 5.6% 17,091,755 3.5% 17,689,507 3.5% 18,220,193 3.0% 18,766,798 3.0% School & Bldgs Operating 32,049,069 3.6% 33,764,332 3.75% 35,136,172 3.5% 36,190,258 3.0% 37,275,965 3.0% 38,394,244 3.0% adjustments (comm. prlofiP 494,865 183,661 TOTAL School & Bldgs 32,543,934 4.5% 33,947,993 4.3% 35,136,172 3.5% 36,190,258 3.0% 37,275,965 3.0'/. 38,394,244 3A9. Town Bldgs Operating Targ 439,499 3.6% 455,980 3.75°% 425,346 -6.7% 438,106 3.0% 451,250 3.0% 464,787 3.0% adjustments (comm. priority) (45,018) TOTAL Town Bldgs 439,499 3.6% 410,962 -6.5% 425,346 3.5% 438,106 3.0% 451,250 3.0'% 464,787 3.0% School, Town, Bulldin s $48,620,281 4.9% $50,872,726 4.6% $52,653,273 3.5% $54,317,871 32% $55,947,408 3.0% $57,625,830 3.0% TOTAL EXPENSES L2+ $77,646,531 2.4%1 $80,329.821 3.5% $82132446 22% $84,965,994 3.4Y. $8 57 3576 $91,330,317 3.8% $ (4,656) 'Ja 583,695) 5,132) $ (1,979, 311 1�- 211"" a u1 t, (ij) k SI IMMAAV nF PnTFIJTiAI Rl inn -CT f`WAKMICC _ Cv en4. 3r2WO14 JB & JA - only if fees ME Priority (I =Highest; 3--Lowest) TM r BOS Bonazoli I Arena Tafo a West Ensmin er Department - item $ Current funding available $47,000 increase ambulance fees Fire Chief $40,000 1.00 1 1 1 1 1 SOS requested $85,000 1.50 1 1 1 3 Budget cuts Snow & ke $25,000 1.50 1 i 1 3 NET Funding available $ 140,250 $132 000 $ 140,250 $95, 250 $ 140,250 $87.000 Unfunded requests AS: Susn Administrator $69.712, 3 3.00 3 3 3 3 3 AS: addl hrs O s Spec. $11.500 2 2.40 3 1 3 3 2 AS: MUNIS support $12,500 3 2.60 3 1 3 3 3 AS: Tech equip replace $10,000 1 1.20 1 1 2 1 1 AS: addl funding Pa /Class $25.000 3 2.80 3 3 2 3 3 AS: Overtime $5,500 2 2.20 3 1 2 3 2 CS: Comm Health Admin $49.225 . 3 3.00 3 3 3 3 3 CS: addl hrs Social worker $20,800 1 1.20 2 1 1 1 1 CS: Overtime $5,000 2 2.20 2 1 3 3 2 FIN: Overtime $4,000 2 2.20 2 1 3 3 2 PS: Police Overtime $15,000 1 1.20 2 1 1 1 1 PS: Fire Overtime $15,000 1 1. 2 1 1 1 1 PS: 2 dis tchers $77,587 3 2.60 2 3 3 3 2 P5: Fire Exec Officer $95,000 2 1.20 3.00 1 1 2 1 1 PS: Fire Training Offcier $84.653 3 3 3 3 3 3 PS: EMS Fire Officer $84,653 3 3.00 3 3 3 3 3 DPW: Co-op student $16000 3 3.00 3 3 3 3 3 DPW: addl Mechanic $39,872 3 3 DLL 3 3 3 3 3 DPW: highway line painting $14-500 2 1.80 2 1 2 3 1 LIB: Digd Svc Librarian $56.000 3 2.80 2 3 3 3 3 LIB: expenses $18,360 3 3 3 3 3 3 3 LIB: Overtime & matenais' $10,000 1 1.80 2 3 1 1 2 TOTALS for items ranked #1 $55,800 $140,800 $105,000 $98,800 $45,800 $150,800 $155,300 TOTALS for items ranked #2 $135,500 $217,887 $0 $150,000 $0 $113,587 TOTALS for items ranked #3 $533,562 $416,975 $626,062 $544,062 $589,062 $455,975 etc ... TOTAL $739,8621 50 1 53 441 53 1 54 48 3r2WO14 JB & JA - only if fees ME 17,wli FY15 Spending Scorecard Line !Category , 1399 Benefits 13 FY11 Actuais i FY12 Actuals - 11,506,2 $12456,982 FYi3Actualsl ,920 FY14 Budget March 2014 $13,515,050 $2355500 Town Mgr FY15 Budget 1yr % FINCOM revis cr FINCOM ` votes $14141,590 $14,141,590 4.6 °k _ _______ $2,042,Q00 • $2,042,000 -13.3% $3.3 7 730 $3,377,730 - 14.9% $387,000 $387,000 4.2%-.- $160.000 $150,000 0.0% % Bdgt 17.1 % • S: C99 Capital -� D99 Debt service $ 6,153,445 $6,021,688 $4,572,367 $3:970:500 4.1% • $: _ E99 Education -Vocational $ 354,421 _ $383,999 $319,680 $371,250 0.5% no F99 Finance Committee Reserves $150 000 0.2% Total Shared Costs $ 18,014,113 $ 18 862,669 $ 17,733,967 $ 20,362,300 $ 20, 98,320 20,098,320 -1.3% 24.3° -$2 i� $1,194,650 $1.194,850 9.0% $1,095,900 $1,095,900 2.2 %� $974975 $974,975 5.1%_ $438 850 $438,850 -11.7%. _ $577,425 $577,425 -0.7 %� $135,000 $135,000 -3.1% _ $8,868,601l 18,948,608 5.8% _$80.000 $393,835 $393,835 3.3% $2,361,07S $2,361,075 2.1% $871.550 $888,550 5.8 0k $15,000 $625,000 $825,000 0.0% $200.000 $200,000 0.0 %� $1.490000 $1,490,000 0.0% $1,084,865 $1,089,155 4.1 %_ $4,300 F292&30 $292,730 3.1% 00 1.4% G91 Administrative Services wages $ 960,082 1 $1,062,230 $1,095,940 G92 Administrative Services expenses S 779,272 $826,875 $972,778 $1,072.150 1.3% H91 Commun Serviceswages $ 1,019577 $862,8971 $664220 $927,511 typ H92 Community Services expenses $ 251,084 $335,129 $333,059 $494,700 0.5% 191 Finance wages $ 650,027 $600,736 $566,925, $581,670 0.7% 192 Finance expenses $ 60,974 $57,829 $116.812 $139,300 0.2% J91 Public Safety wages S 7,426 059 $7,625,931 $8,197610 $8,459,343 10.8% +$1 J92 Public Safe expenses $ 330,678 $329,034 $353,509 $381,425 0.5% K91 Public Works wanes $ 2.050,959 1 $2,035,855 $2,043,325 $2.312.216 2.9% K92 Public Works expenses $ 631.095 1 $751,601 $751.829 $837,750 1.1% +$' K93 Public Works Snow ti Ice $ 1,017 873 $301,739 $805,598 $625 000 0.8% K94 Public Works Street Lights $ 214 437 $135,409 $137168 $200,000 0.2% K95 Public Works Rubbish $ 1,356,595 $1,225,655 $1,320,6521 $1,490,000 1.8% L91 Library wages $ 963,006 $986,689 $1.008.755 $1,046,338 1.3% +5: L92 Library eX nses $ 260,437 $253.810 $283,000 $284 000 0.4% 15' Total Municipal Gov't $ 17 972,155 $ 17 249,144 $ 18 817,470 $ 19,9 343 20 601 751 S 20 701 751 3.8% $ 100,000 25.1% S99 T99 L $40,517,973 4.7% $400,000 $700,187 -0.8% I School Department $ 36,369,904 $36,011,751 $37,175,297 $38,701,365 140,117,973 49.0% SG Town Facilities $ 777,591 $759,415 $702,283 $704,633 $700.167 0.8% GENERAL FUND $ 73,133,763 $ 72,882 979 S 74,429,017 S 79 715,641 $ 81 5118 211 $ 8 018 211 2.9% $600.000 99.3% State Assessments not voted)__ $ 579,931 $ 581,855 $ 631,626 $ 649,044 $ 608,794 $ 608,794 0.7% TOTAL $ 73 713 694 $ 73 464 834 S 75 060 643 80 364 685 S 82 ,127,005 $ 82 627 005 100.0% W99 Water Enterprise Fund $ 5,165,45 $5,482,713 $4,689.556 $6,294.542 _$5.231,944 $5,231,944 6.3% JOP X99 Sewer Enterprise Fund $ 4,876,316 $5132.733 $5,509,828 $6,144,463 $5,852,079 $5,852,079 _ 7.1% OP Y99 Storm Water Enterprise Fund S 370,255 $222 871 $242,131 $392,846 $369,650 5389 850 0.4% TOTAL ENTERPRISE FUNDS $10,412.021 $10,838,317 $10,441,515 $12,831,851 $11,453,673 $11,453,673 IGRAWD TOTAL VOTED $ 83,545 784 5 83,721 296 $ 84 870,532 $ 92,547,492 $ 92,971,884 S 93,471,884 -- - FY15 Bud et FY15 Budget Water Enterprise Fund Voted amount differs from budget d actuals because $5,659414 $5.659,414 S: Sewer Enterprise Fund of overhsad that is charged to w/s and appears as a $6,14 5,044 $6,145,044 Storm Water Enterprise Fund enera/ fund reveue $389 650 $369,650 re"W', Town of Reading Meeting Minut 'eJS,lNCOA Board - Committee - Commission - Council: Finance Committee Date: 2014 -03 -26 Time: 7:30 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: '✓ IVED C L 1E� ��:�t c �.v NG, t irk SS. iu114 JUN -1-1 P 4• 4b Location: Town Hall Conference Room Chairman Barry Berman, Vice Chairman Mark Dockser, FINCOM members Paula Perry, Craig Merry, Peter Lydecker, Karen Herrick, David Greenfield, Paul McNeice, and Jeff Perkins. Members - Not Present: Others Present: Town Manager Bob LeLacheur, Superintendent of Schools Dr. John Doherty, Assistant Superintendent Mary DeLai, Bill Brown, Ben Tafoya, John Halsey, Chuck Robinson, Nancy Docktor, Linda Snow Dockser, and Hal Croft. Minutes Respectfully Submitted By: Caitlin Saunders Topics of Discussion: Mr. Berman called the meeting to order at 7:30 pm. Mr. LeLacheur stated that if FINCOM approves everything as written on the budget tonight, the reserves will be at 7 %. He said we have used a lot of free cash and it is significantly lower than we are used to seeing. The last couple years we have had good regeneration but we are looking at about a $0.5 million less this summer because we are balancing FY14 budget needs. Mr. Berman commented that being 305th in per -pupil spending is not acceptable. He stated the FINCOM's role is to advise Town Meeting and voters where we are headed as a town. He also said that we would have a fiscally responsible budget if we spent the $2 Million of free cash to fund everything. Mr. McNeice asked if it makes more sense to spend more now or to wait and discuss that wish list, which he points out as more of a "true need" list. Mr. Perkins agreed with Mr. McNeice and said we must inform and educate people. Mrs. Perry also agreed and said FINCOM's role is to communicate to the people what is going on. She also said spending the $2 Million this year is not sustainable because we won't have it to give again next year. Mr. Dockser said he is very torn with this decision but leaning towards spending the $2 Million this year. Mr. Perkins asked if there was a possibility of funding some things on the "wish list" and Mrs. Perry pointed out the extra $0.5 million would not be for that. Page 1 1 z Ll' 0*1 FINANCE COMMITTEE MINUTES - MARCH 26t6, 2014 - page 2 Mr. Berman said that the people also need to know what is NOT being funded. Mr. Greenfield noted we have been in steady erosion for a while now and we have always found ways to cover it but were running out of ways now and we don't know what to do. From a resident point of view an override is the only way to get what we want but FINCOM would be irresponsible to spend beyond its means because it only sets us up for other stresses. Mr. LeLacheur asked if we want to maintain quantity or quality of services and then stated our delivery of current services are not financially sustainable. He said it's difficult to communicate with the community in any one reliable method. Mr. Greenfield said using the $2 million sets us up in an ugly scenario and we need to start talking about an override. Mr. LeLacheur said we could ask for a large override and disperse it out over time and include building project needs. Mr. McNeice said we can't wait until we need an override to start talking about it and Mrs. Perry agreed we need to be very prepared to ask for one. Mr. Greenfield suggested we speak as if cash is already spent so that people don't question why we're asking for an override when there's $5 million in there. Mr. Merry asked about the projected free cash levels and Mr. LeLacheur stated FY15 and FY16 will probably be above 5% but in FY17 there will be problems. Mr. Dockser said if we don't spend the money now, we still haven't averted the problem we have only pushed it off. Mr. Brown added that FINCOM should be aware of the perception people have on the street. Mr. Lydecker stated we might get a "voter burnout" if we add the override along with the library and school projects, people might be more hesitant. Mr. Robinson said that with regeneration, spending the extra $0.5 million shouldn't be a big deal. Mr. Dockser then informed the committee of what happened at the school meeting. The school committee wants option 2 which is for the placement to be in RMHS parking lot. The Chief of Police thinks there is going to be a traffic /parking problem. They are going to vote for the $480,000 option but then the question is should we take that out of FY14 free cash? Mr. Dockser also wanted to know more of where the town stands on voting for this $26 million override for the school. Mr. Berman said the more firm the numbers we give out to the public from the start, the more comfortable the voters will be. He stated the library took a year with the public to let them know it needed work before coming forward and asking for the money. He feels unsure if a discussion has been had and if the community really wants this school project. He thinks it is too site specific and not project specific and stated he would be more comfortable spending the $485,000 knowing the community supports the project and asked Dr. Doherty to give us a sense of what has been done with the community. Dr. Doherty stated they started this all 2 years ago and did a report on school spacing with all committees. They then started looking at spaces while keeping the committees informed. After St. Agnes area was deemed not doable, they went to the community and had four Page 1 2 l 5� FINANCE COMMITTEE MINUTES - MARCH 26`h, 2014 - page 3 well- attended meetings. They have a 6 -7% increase every year for full day Kindergarten. He stated the Woburn St school which they thought might be a good fit, wouldn't solve the problem. They formed a working group that is involved with the community that consists of 19 members. There were 14 options presented and the working group made 2 recommendations. RMHS parking lot is the only option that can handle most aspects. They are at 72% of enrollment and they're already turning away applications for next year. Dr. Doherty also mentioned they have five more community meetings planned before Town Meeting. Mr. McNeice said he feels there is support for the school project and he has heard a lot of buzz around town about it and it seems to be in a positive manner. Mr. Dockser reminded us that Town Meeting was already willing to go forward with the Woburn St. school when that was an option so that's a good indicator of where they stand on the subject. Mr. Berman then asked the committee if we seem to generally be in support for Article 4 and the $485,000 for the schools, and it was determined the answer was yes. Mr. Dockser stated if we are already compromising on solutions the town needs to recognize an override is coming. Mr. Berman told the committee we are the only people to see the WHOLE budget and we must educate the town. Mr. Brown made a suggestion that we need to put everything on the line for people to see, every project, and every option. A motion by Greenfield second by Perry recommends the subject matter of Article 4 by a vote of 9 -0 -0. Mr. LeLacheur stated that Article 6 is the same as last week except the school schematics was updated and snow and ice increased slightly but will probably not be used. A motion by Greenfield second by Dockser recommends the subiect matter of Article 6 by a vote of 9 -0 -0. Article 13 the Capital Plan, added FY24 to the plan and also showed a $12,000 increase in capital for the FY15 budget because of an added vehicle but also drops $3,000 in debt. A motion by Dockser second by Perkins recommends the subject matter of Article 13 by a vote of 9 -0 -0. Mr. Robinson wanted to make one last statement before the FY15 budget was voted on. He said all the cuts that will have to be made if we don't use the $2 million will be personnel cuts. He said there will be some level regeneration so use the $2 million now while we need it. The FY15 budget was voted on line by line. A motion by Berman second by Perkins recommends line 599 in the amount of $14,141,590 to Benefits of the FY15 budget with a vote of 9 -0 -0. A motion by Dockser second by Greenfield recommends line C99 in the amount of $2,042,000 to Capital of the FY15 budget with a vote of 9 -0 -0. Page 1 3 rr\t FINANCE COMMITTEE MINUTES - MARCH 26 "h, 2014 - page 4 A motion by Greenfield second by Perry recommends line D99 in the amount of $3,377,730 to Debt Service of the FY15 budget with a vote of 9 -0 -0. A motion by Perry second by Merry recommends line E99 in the amount of $387,000 to Education - Vocational of the FY15 budget with a vote of 9 -0 -0. A motion by Merry second by Herrick recommends line F99 in the amount of $150,000 to Finance Committee reserves of the FY15 budget with a vote of 9 -0 -0. A motion by Lydecker second by McNeice recommends line G91 in the amount of $1,194,650 to Administrative Services wages of the FY15 budget with a vote of 9- 0-0. A motion by McNeice second by Herrick recommends line 692 in the amount of $1,095,900 to Administrative Services expenses of the FY15 budget with a vote of 9 -0 -0. A motion by Herrick second by Perkins recommends line H91 in the amount of $974,975 to Community Services wages of the FY15 budget with a vote of 9 -0 -0 A_ motion by Perkins second by Herrick recommends line H92 in the amount of $436,850 to Community Services expenses of the FY15 budget with a vote of 9 -0- 0. ^Al� OLI fl L �.R I V11 Y 1 nn�7 � �����. .■ ■•..ar •� i. ••• a••v ... a+.., ,\�Ve� \` A $871,550 to Public Works expenses of the FY15 budget with a vote of 9 -0 -0. 1a A motion by McNeice second by Herrick recommends line K93 in the amount of $625,000 to Public Works Snow and Ice of the FY15 budget with a vote of 9 -0 -0. A motion by Herrick second by Berman recommends line K94 in the amount of $200,000 to Public Works Street Lights of the FY15 budget with a vote of 9 -0 -0. A motion by Perkins second by Herrick recommends line K95 in the amount of $1,490,000 to Public Works Rubbish of the FY15 budget with a vote of 9 -0 -0. Ill A motion by Berman second by Dockser recommends line 191 in the amount of $577,425 to Finance wages of the FY15 budget with a vote of 9 -0 -0. A motion by Dockser recommends line I92 in the amount of $135,000 to Finance expenses of the FY15 budget with a vote of 9 -0 -0. A motion by Greenfield second by Perry recommends line 391 in the amount of 00 $8 ,868,606 to Public Safety wages of the FY15 budget with a vote of 7 -2 -0 with p�s4a Dockser and Berman voting against A motion by Perry second by Dockser and Perkins recommends line 392 in the amount of $393,835 to Public Safety expenses of the FY15 budget with a vote of 9 -0 -0. A motion by Merry second by Berman recommends line K91 in the amount of $2,361,075 to Public Works wages of the FY15 budget with a vote of 9 -0 -0. ^Al� OLI fl L �.R I V11 Y 1 nn�7 � �����. .■ ■•..ar •� i. ••• a••v ... a+.., ,\�Ve� \` A $871,550 to Public Works expenses of the FY15 budget with a vote of 9 -0 -0. 1a A motion by McNeice second by Herrick recommends line K93 in the amount of $625,000 to Public Works Snow and Ice of the FY15 budget with a vote of 9 -0 -0. A motion by Herrick second by Berman recommends line K94 in the amount of $200,000 to Public Works Street Lights of the FY15 budget with a vote of 9 -0 -0. A motion by Perkins second by Herrick recommends line K95 in the amount of $1,490,000 to Public Works Rubbish of the FY15 budget with a vote of 9 -0 -0. Ill FINANCE COMMITTEE MINUTES - MARCH 26`" 2014 - page 5 A motion by McNeice to make an amendment to line L92 to approve $292,730 second by Berman to Library expenses for the FY15 budget carried with a 5 -4 -0 •� vote. A motion by Greenfield for line S99 $40.117,973 was second by Perkins. Dockser offered to amend that figure to $40,517,973 second by Greenfield. Berman offered a friendly amendment of $40,317,973 second by Perry. That motion passed 8 -1 -0 with Greenfield opposed. A motion by Perry second by Herrick to approve line T99 in the amount of $700,167 to Town Facilities of the FY15 budget with a vote of 9 -0 -0. A motion by Merry second by Perry to approve line W99 in the amount of $5,231,944 to the Water Enterprise Fund of the FY15 budget with a vote of 9 -0 -0. A motion by Lydecker second by McNeice to approve line X99 in the amount of $5,852.079 to the Sewer Enterprise Fund of the FY15 budget with a vote of 9 -0 -0. A motion by McNeice second by Herrick to approve line Y99 in the amount of $369,650 to the Storm Water Enterprise Fun of the FY15 budget with a vote of 9- 0-0. Dr. Doherty and Mr. Robinson thanked FINCOM for their support. Mr. Berman thanked the other FINCOM members who attended other committees meetings for doing so and the effort they put forth. Mr. Dockser thanked Mr. Berman and Mr. Greenfield for their participation on the committee, as their terms will expire in June 2014. _A motion by Berman second by McNeice to adjourn the meeting at 9 :45om carried with a 9 -0 -0 vote. Respectfully sub fitted, L'y Secretary Page 15 � I�