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HomeMy WebLinkAbout2015-03-24 Board of Selectmen Packet0� OF I?E'gO' V. tic y�• a Office of the Town Manager 16 Lowell Street ,6�9fNCORP�pPS Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: March 19, 2015 RE: March 24th Agenda You will have a busy agenda next week! 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager First, John Arena will hold the BOS office % hour at 6:30pm. Next, the VASC met recently and has some suggested appointments for the full Board to consider. I suggested that no Associate members be appointed until we have clarity on that topic, and the VASC agreed. You will have that opportunity in June when year -end appointments are made. Next is the decision of appointing Sharon Angstrom to another term as Town Accountant. Historically this has been done annually effective April 1St. The Charter Review Committee suggested the term be changed to coincide with the fiscal year. I therefore will suggest you appoint the Town Accountant to a term from April 1, 2015 through June 30, 2016. Note that Sharon (if re- appointed!) will be in with her quarterly update on May 5 th Carl McFadden, the Boards appointed liaison to the Reading Ice Arena Authority, will be in to give his annual update. As I mentioned a few meetings ago, we received a very healthy check (over $160,000) this year from the RIAA. John Feudo will request extra field time due to the weather conditions. As you can imagine, all spring sports are backed up across the state. He will also make a presentation on the Birch Meadow field lighting request — much more detail to follow. There are three issues that I will request the Board address by calling for a Special Town Meeting to be held at 8pm on the first night of Annual Town Meeting. We won't break the record for nights of Town Meeting this year, but we probably already have for number of Special Town Meetings. The three issues are debt for the Birch Meadow field lighting, debt for some repairs on a retaining wall at RMHS that I just learned about today, and the Sutton superfund site issue is back. On the latter, we may need to schedule an Executive Session with the Board as Town Counsel sees fit. We have a brief driveway request on South Street that I will ask you to approve, and then a quick review of a draft policy for an ad hoc Firearms Safety Committee Next up is a Public Hearing on Water, Sewer, Storm Water rates. Finally, the MA Senate had one minor and one more substantial change to make on those sections of the Charter for which we requested legislative approval. The latter involves days counts and elections to a portion of the Charter we did not change — but it needs to in order to comply with state elections law. DRAFT -BOARD OF SELECTMEN 2015 = AGENDAS µ201S 311912015 Staff Estimated s 1Ylarch 24 2015 _ . . Office Hour John Arena 6:30 Appointments - Mystic Valley Elder Services, Council on Aging, EDC, CPDC, Town Forest Committee VASC 7:15 Appoint Town Accountant Arena 7:20 Reading Ice Arena Report LeLacheur 7:25 Permission for early /increased field hours Feudo 7:30 Birch Meadow update Feudo 7:40 HEARING Close Warrant for April 27, 2015 Special Town Meeting LeLacheur 7:55 Vote Special Town Meeting Articles LeLacheur 8:00 Revisit Driveway Permit - 181 South Street LeLacheur 8:10 Draft ad hoc Committee on Firearms Safety LeLacheur 8:15 HEARING Water, Sewer and Storm Water Rates for FY16 (effective December 2015 billing) LeLacheur 9:00 HEARING Bus shelter easement taking LeLacheur 9:25 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 Approve Charter changes made by the MA Senate LeLacheur 9:50 Local elections April 7, 2014 Tuesday April 9, 2015 - Adopt an Island Kick off Senior Center 7:00 -v. April 14,,2015 Office Hour John Halsey 6:30 Board Re- organization LeLacheur 7:00 Dunkin Donuts/Walkers Brook Hours of Operation LeLacheur 7:20 Driveway variance - 74 Edgemont LeLacheur 7:25 Climate Advisory Committee - Earth Day LeLacheur 7:30 Reading Garden Club & Reading Cultural Connection - May 16th community event Wilson 7:40 MAPC member Report Delios 8:00 MAPC Service Inventory Delios 8:10 Bylaw discussion on Associate Members LeLacheur 9:00 HOLD for Development Project LeLacheur 9:30 Town Meeting April 27, 2015 Monday Town Meeting April 30, 2015 Thursday Town Meeting May 4, 2015 Monday May 5, 2015 Office Hour Kevin Sexton 6:30 Town Accountant Report Angstrom 7:20 Reading Housing Authority Report LeLacheur 7:30 RCTV members Report LeLacheur CAB (RMLD) member Report LeLacheur HOLD for Development Project LeLacheur 8:15 Discuss Boards and Committees that'sunset' on June 30, 2015 LeLacheur 9:00 May. 19 -2015 RMHS Robotics Team followup LeLacheur 7:30 HOLD for Development Project LeLacheur 8:15 Review FY16 Town Manager Goals LeLacheur 9:00 June 2; 2015 Office Hour Dan Ensminger 6:30 HEARING Approve Classification & Compensation Appoint Town Counsel Appointments of BCCs June 16, 2015" ,. ' July 21; ~2015 £ ., Office Hour 6:30 ugiist 11, 2015'= Office Hour 6:30 September 1, 2015 Office Hour 6:30 September" 15; -20 5 October `6; 2015 Office Hour 6:30 October' -20; w2015:: November 3, 2015 ' Office Hour 6:30 Town Meeting November 9, 2015 Monday Town Meeting November 12, 2015 Thursday Town Meeting November 16, 2015 Monday Novembers 17; 2015 Liquor License Renewals Deceember=l, 2015 Office Hour 6:30 1ec�embe =15, 2615 777, 777 7 Approve Licenses - non- alcohol Future Agendas Joint Meeting with RMLD Commissioners Joint Meeting with School Committee Policy for Permanent Building Committee Multi Board /Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Mar 3 /April Review BOS /TM Goals Mar - July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation May /June Annual Tax Classification Hearing October Annual Approve licenses December Annual Appoint Town Counsel June Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual FR x Town of Reading G Meeting Minutes 6''D„KOa� Board - Committee - Commission - Council: Volunteer Appointment Subcommittee Date: 2015 -03 -03 Time: 7:30 PM Building: Reading Town Hall Location: Berger Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Chairman Daniel Ensminger and Kevin Sexton Members - Not Present: Others Present: Town Manager Robert LeLacheur, Greg Johnson, Brian Snell, Karen Goncalves - Dolan, Kurt Habel Minutes Respectfully Submitted By: Secretary Topics of Discussion: Mr. Ensminger called the meeting to order at 7:30pm and gave an overview of the VASC process which will conclude with the Selectmen voting at their next meeting on March 24`h. He asked Greg Johnson to discuss his interest in MVES. Greg Johnson described his first contact with MVES in 1999 as he required services for his mother. Subsequently Greg has created a foundation for Alzheimer's Research and runs a golf tournament in it's 15th year, with proceeds to benefit Peter Sanborn Place and their day care location. They also give a scholarship for RMHS in home health care. Greg is also active in Rotary and in the adopt -a- family program. Mr. Ensminger asked what he would add to the MVES program, if the Cure Alzheimer would be linked to MVES? Mr. Johnson said that he would be willing to fundraise and take a leadership role, and hoped that such a link could be established. Mr. Sexton asked about the time commitment given his professional responsibilities. Mr. John replied that Lee Kimball was a family design /build family business so that he had flexibility as would be needed. Mr. Ensminger asked if he had any questions for the VASC. Mr. Johnson replied that he had met with Human /Elder Services Administrator Jane Burns and had a good understanding of the position. Mr. LeLacheur asked if he had any conflicts of interest, or anything that would give the appearance of a conflict, and Mr. John replied that he did not. Brian Snell was not present. Page 1 1 1 Volunteer Appointment Subcommittee Minutes — March 3 2015 — page 2 Mr. Ensminaer moved to recommend Brian Snell to a position on the Council on Aging with a term through June 30, 2016, seconded by Mr. Sexton and approved by a vote of 2 -0 Mr. Ensminaer moved to recommend Greg Johnson to a position on the MVES with a term through September 30, 2015, seconded by Mr. Sexton and not approved by a vote of 1 -1 Mr. Sexton suggested they invite both candidates to the March 24th Board of Selectmen meeting for a final determination. Economic Development Committee Karen Goncalves -Dolan Ronald Powell Mr. Ensminger welcomed Karen Goncalves -Dolan and asked her to describe her background and interest in volunteer positions. She described her background in commercial development and finance. Mr. Sexton asked what her top choice was for volunteer positions, and she said that upon further reflection the opening in CPDC was her first choice. She stated that she was interested in having a role on the future growth of the town. Mr. Ensminger asked if her current position would present any conflicts of interest. Ms. Goncalves -Dolan said that there were no conflicts, as her company does not do any work in the Town. Mr. Sexton asked what other planning boards she deals with, and she replied almost exclusively Boston with a bit of Cambridge activity as well. Her work is generally revitalization of neighborhoods, with a focus on repositioning assets. Mr. Sexton asked about time commitment and Ms. Goncalves -Dolan said that she was fine with the Monday night schedule, understanding sometimes the meetings went late. Mr. Ensminger asked if she had followed the recent Summer Avenue situation, and she replied that she went to school with the children of that house and was a frequent guest, and therefore tried to distance herself from the recent issues raised. Mr. Ensminger asked if she had any questions, and she replied that she did not. Ron Powell did not appear at his schedule time. Mystic Valley Elder Services (continued) Brian Snell arrived at 8:10pm and apologized for missing his earlier time slot. Mr. Ensminger informed him of his appointment to the COA and asked why he was interested in MVES. Mr. Snell replied that when his inlaws moved in with them he became a user of their service, instead of simply referring folks there as an elder care lawyer. He thought that wearing both the professional and customer hats provided a valuable background. Mr. Ensminger asked if he perceived a conflict of interest in this situation, and Mr. Snell replied that he never got any clients from MVES so there was no conflict. He noted that he has no ability to influence town staff referrals. Mr. Sexton asked about the time commitment. Mr Snell said there would be no change going from an Associate to a full member on the COA, and that since his children had grown and left home he had plenty of free time for the MVES position. � C, _ eZ Page � 2 Volunteer Appointment Subcommittee Minutes — March 3, 2015 — page 3 Mr. Ensminger asked if he would suggest any MVES program changes, and Mr. Snell said that he would first need to get a better handle on their current services. He did suggest improving the public education and outreach. He noted that the sandwich generation doesn't have time to spend on research. Mr. Sexton asked about fundraising experience, and Mr. Snell described his experience with the Knights of Columbus, the Rotary Club, and Reading Soccer. Mr. Ensminger asked if he had any questions, and Mr. Snell asked what type of person they were looking for. Mr. Ensminger replied that they were seeking someone who was forward looking towards the next decade. Town Forest Committee Kurt Habel described his background as both a dog owner and a Troop 702 Boy Scout participant. Mr. Ensminger asked if there were any hot issues now in the Town Forest Committee, and Mr. Habel said that things were relatively quiet compared to when he began as an Associate member. Mr. Habel described the signs he created and donated that had an ability to add events. He said the Town Forest was very busy with dog walkers, and that as a result dog waste was always an issue, although it had improved in the past year. Mr. Ensminger moved to recommend Karen Goncalves -Dolan to a position on CPDC with a term through June 30 2017 seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to recommend Sandra Popaia Ronald Powell and Karen Goncalves -Dolan to a position on the EDC with a term through June 30 2017 seconded by Mr. Sexton. Votes for these nominees were Ms Popaia (2) Mr. Powell (0) and Ms. Goncalves -Dolan (0). Mr. Ensminger moved to recommend Kurt Habel to a position on the Town Forest Committee with a term through June 30 2015 seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to reconsider the earlier vote for MVES seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to recommend Greg Johnson and Brian Snell to a position on MVES with a term through September 30, 2015 seconded by Mr. Sexton Votes for these nominees were Mr. Snell (2) and Mr. Johnson (0). Mr. Sexton moved to adiourn the VASC at 8.45 p.m., seconded by Mr. Ensminger and approved by a vote of 2 -0. Respectfully submitted, Secretary Page 1 3 q� -;e 3 QFJ? Town of Reading 16 Lowell Street b Reading MA 0186 � �E � - GEIVED TOWN CLERK �9rlNCORY�P FADING. MASS. Office of the Town Clerk fax: 781- 942 -9070 781 - 942 -9050 2915 FEB -S (dubs: www.readingma.gov Application for Appointment to Boards. Committees and Commissions Name: • �%ei 'bill a /I � Date: (Last) � (First) (Middle) Address: I G�' 6i kMVk 9— Phone (Home): _ Phone (Work). Which number should be listed? ��/'1e–qJ Occupation: i9 1 Number of years in Readinn-. ?.a Are you a registered voter in Reading? E -mail address: t Place a number next to your preferred position(s) (up to four choices) with number 1 being your first priority. (Please attach a resume if available) Animal Control Appeals Committee _ Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee _ Celebration Committee _ Climate Advisory Committee Commissioner of Trust Funds _ Community Planning and Development _ Conservation Commission _ Constable _ Contributory Retirement Board Council on Aging _ Cultural Council Custodian of Soldiers' and Sailors' Graves Economic Development Committee Fall Street Faire Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee MBTA Advisory Committee Metropolitan Area Planning Council Y�L Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Town Forest Committee Trails Committee West Street Historic District Commission Zoning Board of Appeals Other Please outline relevant experience for the position(s) sought: c0)q1 Vo,,4 b Town of Reading, MA Application for Appointment to Boards /Committees /Commissions Name: Popaia Sandra N/A Date: 12/10/2014 (Last) (First) (Middle) Address: 195 Main St, Reading MA 01867 Tel. (Home) . Tel. (Work) same as above (Is this number listed ?) Occupation: Management Consulting (Healthcare organizations) # of years in Reading: 1.5 Are you a registered voter in- Reading? not yet, but will be e-mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. Animal Control Appeals Committee Audit Committee Board of Appeals _Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee _Celebration Committee _Climate Advisory Committee _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board _Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves x Economic Development Committee Fall Street Faire Committee o Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee MBTA Advisory Board - Metropolitan Area Planning Council o Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Town Forest Committee Trails Committee West Street Historic District Commission Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) I have been an associate member of the Economic Development Commission since May of this year. I have enjoyed my time with the commission, started working on redeveloping the Reading Passport to doing Business. I would like to make an even bigger impact in the community by becoming a full voting Revised 4 -10 -12 Lj %� member. I am a management and operations consultant in the healthcare sector. Currently, I am also the Boston area leader of my company's Cultural Awareness team. Part of my role includes planning and organizing cultural events, as well as creating literature /conducting interviews to help educate the company and build diversity awareness. N Q �y C J Q ;Z. crnI) C7 M _ C'3 D 3"! v�o Revised 4 -10 -12 OF Town of Reading 16 Lowell Street K Reading MA 01867 RECEIVED ` a r OWN CLERK '► 1' ,,"DING. MASS. 94lCOR40 1015 JAN 20 A ID 3s Office of the Town Clerk fax: 781 - 942 -9070 781 - 942 -9050 website: www.readingma.gov Application for Appointment to Boards Committees and Commissions Name: GzwcAg _Va --2">"c Ij KA-(Zb,J Date: //.,20 (Last) (First) (Middle) Address: Phone (Home): _ Phone (Work): Which number should be listed? lltmF. Occupation: rop rA -\ j!i:q�AtpA4 i- has [.S�"� Number of years in Reading: cA Are you a registered voter in Reading? R_ E -mail address: _ Place a number next to your preferred position(s) (up to four choices) with number 1. being your first priority. (Please attach a resume if available) Animal Control Appeals Committee _ Audit Committee _ Board of Appeals Board of Cemetery Trustees Board of Health ~_ Board of Registrars Bylaw Committee _ Celebration Committee _ Cities for Climate Protection Commissioner of Trust Funds Economic Development Committee Finance Committee Historical Commission 3 Housing Authority _ Human Relations Advisory Committee — MBTA Advisory Committee _ Metropolitan Area Planning Council _ Mystic Valley Elder Services _ RCN Board of Directors Recreation Committee j _�__ Community Planning & Development _ RMLD Citizens Advisory Board Conservation Commission ! Telecommunications and Technology Constable Advisory Committee +_ Contributory Retirement Board Town Forest Committee Council on Aging _ Trails Committee Cultural Council _ West Street Historic District Commission Custodian of Soldiers' & Sailors' Graves _ Other Please outline relevant experience for the position(s) sought: � OFR 4 � M a Town of Reading 16 Lowell Street t�EGEtERK E9ading MA 01867 Q WN �:ONG. MASS. Office of the Town Clerk fax: 781 - 942 -9070 781 - 942 -9050 ?015 FEB 2b A 11, 31 website: www.readingma.gov Name: (Last) Address: AD-olication for Annointment to Boards Committees and Commissions (First) (Middle) Date: 1 S Phone (Home): -71 ri � D, D 116 5 Phone (Work): _ Which number should be listed? U3�2vvl_,� Occupation: Number of years in Readino: Are you a registered voter in Reading? �-fe <_ E -mail address: _ Place a number next to your preferred position(s) (up to four choices) with number 1 being your first priority. (Please attach a resume if available) _ Animal Control Appeals Committee Audit Committee _Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee _ Celebration Committee Climate Advisory Committee _ Commissioner of Trust Funds Community Planning and Development Conservation Commission _ Constable Contributory Retirement Board _ Council on Aging _ Cultural Council Custodian of Soldiers' and Sailors' Graves Economic Development Committee Fall Street Faire Committee Finance Committee _ Historical Commission Housing Authority _ Human Relations Advisory Committee _ MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee � RMLD Citizens Advisory Board Town Forest Committee _ Trails Committee West Street Historic District Commission _ Zoning Board of Appeals Other Please outline relevant experience for the position(s) sought: -t -e- 1091F, 2015 Special Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 3/19/2015 1 O COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2015. A true copy Attest: Laura Gemme, Town Clerk , Constable se z-- TOWN WARRANT C COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, April 27, 2014, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of field lighting systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said field lighting systems improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto Board of Selectmen -� -,f, '5 ARTICLE 5 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of retaining walls at Reading Memorial High School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen ARTICLE 6 To see if the Town will vote, pursuant to Section 5.2 of the Reading General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen ,5' C' q and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of 12015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton , Constable SELECTMEN OF READING -5-�C_5— Schena, Paula From: Wilson, Jessie Sent: Tuesday, February 24, 2015 6:08 PM To: Tom Wise Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: RE: 181 South Street Attachments: ZBA Approved Plan.pdf; BOS Driveway Approval.pdf; ConCom Approved Plan-181 South Street.pdf; CPDC Approval-181 South Street Scenic Roads.pdf Tom, Unfortunately the Town Manager will not be able to bring this up tonight. The next available agenda is March 24th. He will be able to bring this up to them at that point. I also did the collecting of plans so that we are all on the same page. You will find: The BOS Approved Plan (dated 1/9/2014 The ZBA Presented Plan (dated 1/9/2014) - same as BOS, withdrawn from ZBA The ConCom Approved Plan (dated 2/12/2014) - effectively the same plan, but the survey was corrected. The driveway is in the same location as well as the addition. You will notice the Street layout is different as there was a going -back- and -forth regarding the tree. The CPDC Approved Plan (dated 5/8/2014) - reflects some dimensions the building inspector wanted as well as 1 more foot between the eastern property line and the addition. Jessie Jessie Wilson Community Development Administrator Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 iwilson ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:00pm & CLOSED on Fridays From: Tom Wise [mailto:Tom.Wise @gmo.com] Sent: Tuesday, February 24, 2015 3:45 PM To: Wilson, Jessie Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: RE: 181 South Street I thought I sent this ... did you receive it? Jessie - SC i Thank you for the e-mail. I am happy to provide the details. I may even be able to make the Board of Selectman meeting on the 24th if that helps. Here are the details of change from the last Board of Selectman meeting: 1. No change to the house footprint. 2. No change to the driveway location. 3. The driveway configuration was further clarified in the Conservation Commission submission, which is attached here. The only discernable change there is 1 foot of crushed stone on each side of the driveway for water run- off capture. 4. The only other proposed change is the planned addition of a fence at the boundary of the property on that side and going around the back. Exact location and dimensions haven't been determined yet, but it will provide appropriate separation between the two houses and shield the driveway from the neighbor. I am expecting a high quality, 6 foot high fence. As for the shifting 1 foot comment below, that is with respect to the last Zoning Board submission, but is not applicable to the last Board of Selectman submission. We are essentially going back to the plan that was submitted to the Board of Selectman and the Conservation Commission since we are no longer limited by the 1982 interpretation of the old By Law. Please let me Tom Wise Enterprise Data Management T: +1.617.790.5189 M: +1.617.869.6825 F: +1.617.310.4585 E: tommise(ftmo.com GMo From: Wilson, Jessie fmailto:jwilsonOci reading ma us] Sent: Thursday, February 12, 2015 12:50 PM To: Tom Wise Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: 181 South Street Hi Tom, Thanks for coming in yesterday and updating us on your plan. I know it has been a long road and we certainly want to make it as smooth as possible moving forward. I reached out to the Town Manager and what we would like to do is provide an update to the Board of Selectmen on the 24th. This is something the Town Manager has offered to do and there is no need for you to attend the meeting. The goal would be to provide them with information on what you plan on doing moving forward and confirm that their vote stands true. If not, then they can make a determination that evening and have you come in at a later date after you develop the new survey. So in order to provide the update on the 24th, can you please clearly describe what has changed and what you intend to change to the plan that was previously approved by the Board? I know yesterday you mentioned there is no change to the driveway location, which is important to state, but it is also important to clarify other changes to the plan (shifting 1- foot, size, fence, etc.) even if the changes do not relate to the driveway. This is so there is a clear picture as to what is changing and what is staying the same (i.e. the driveway). The best way to go about this is to use the plan they saw the last time (attached) and describe the changes moving forward based on that plan. You are welcome to do this via email and I can ensure the Town Manager has it for the Selectmen on the 24th. Ideally we would like this no later than Wednesday of next week. Let me know if you have any questions. Thanks, Jessie Jessie Wilson Community Development Administrator Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 iwilson@ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:OOpm & CLOSED on Fridays S C�3 Miller Design L.LC R Stater Road Beimont MA 02478 March 4.2014 Board of Selectmen Reading, MA Re: 181 South Street driveway appeal On behalf of Tom and Held V&% horn wrws of 181 South 8traat, l world Mw to submR this request for the WS to approve a second driveway at the above msntonsd p operty. wa have submitted the attached oartlisd plot plan showing the sodsting and proposed drlveways to the Engineering Departrnerd and reoslved their rejection on 2127114. The barb for to rejection Is that the as W n drNeway does not meet On separation requirement of at least 12V (c Mwk Yon driveway rules and regulations, quoted below. f Two soon wsys may be aMowsd on any single lot M the distance between Me scows pokft shall be at had 126' unbw apft tc brdcalbd needs to tins conbary aro darnarabMsd This appeal Includes two "spedllc needs to the Contrary The list specific need rolatss to a dkrrarabral Ashen. The new second driveway Is proposed on the for (wesq side of the Drorntags from tins wddng driveway, maodrrrh& -g the detanos bdwm them. The Octal frontage for the property b I with 100' between the wisli g driveway and the for property Iles thereby linking the actual propose ssparMlon between the two drivawaya to apprOA,Weiy w (1(r wills drbaway with V between the driveway and to aids property time). This p opoead looatton addresses the Intent of criteria Y to the best of our abOty, ghm the property dNnsraions. The second spsdfic need ielates to a parwnai dmu atarroe. The proposed entry on the west side of the dwslkng (closest to the proposed driveway) is intended for HeWs elderly parenb. It world present a hardship and poOential rbk for them to have to regularly walk the long dbtanoe torn the eodatirq drivaMney on the seat side of the property to the arty to their I ft space on the west aids. The proposed driveway has been found to nest the m akrirp 11 aft on tha driveway rules and regulations. Thereliae. we - a- specafir1, appeal to the Board of Selectman to permit this second drMeM. Yours tray, [Hans Bedday War. ALA, LEEO AP, Ed.M Partner, MBer Design LLC DkM Beddey MW AK LEED AP EdM 52 BMbr Road Belmont MA 02478 T: 617 - 8033187 B: diane(�millerdaigNlcooa► Ron D'Addano indicated that the committee would like to work closer with the Board of Selectmen. Second Driveway Request 181 South Street — Diane Miller, Architect and the home owner were Ms. Miller noted that they are proposing an addition to the house and a new driveway on the west side. The total homage is 158 feet. This addition will create additional space to join the funnily and this driveway will service their use. Town Engineer George Zambouras noted that the driveway will not affect the site distance. Enstineering has no problem with this. The only requirement is to verify that the tree is on lm propah'• s< by Tsdova BERM by Wet M the Beard of Sdedmas, annrm the second Hearing — FYI Water. Sewer and Storm water Rates — The Secretary read the hearing notice. The Town Manager noted that very little has changed. The rates cover local costa, the capital and debt plan and water main replacement. He is recommending a three month delay in the rates to begin in December. Bea Tafoya suggested putting larger water projects as a debt exclusion so it will be a tax deduction. Marais West asked if this money is to fix culverts and the Town Manager indicated it has not in the past because when the fund was established there was discussion that we wouldn't add anything we waWt already doing. r 8 t d 4 Pop 14 -�Cj M. SZD ONENSDIAL INNS. SEIBACM WONT: ZO' wAk If MAX. LOT COVEMOO 2OX MAX. ORM NE1W 31f OW I1011i. 1014 !F. Em NATAK Ma IM3 'OJT io OILY UT o" Ale KIM MWAM i Mir K � K ■t GM mom �R/1!t R!>taet NO� Ale WNW". EL Um w SWAM Iie OONIOAIMI[ 10 > ANNiumm in Mir K C K 1E NVFA NA7< >ilio in Pip OM1r10Kwra =Nina ONINR A M, I I RAN PA11001iirOb KWU fmeow etl01i 110 � OWNER: THOMAS USE DATE: 1 -9 -2014 SCALE: 1' = 30 PVOP0IED WI OOr1ENAOL 1701 EM VEPMM, NOOI NNNN. PAGE 30 PlIW VEFina. NEC MOOR 44 PAaE Zn ASNE'IMM YAP: 3A3 ,Out,, Street PNOP. a PM 4p;w* S 1 CUINY 1NAT IM NeOl01A= SNONII ON 10 RM 5 IM ON IN:ODIID WOINIATl011 AND OM AN ACV& file SWMY AID S CONVECT 1011E NOT OF MY INIONti= ,A 0, a' W. M MIEACIfFA1 PAA I!T 4 Ap x PM. E7pA WSW OP. AOOIR011 op a IAT ANu PLOT PLAN 181 SOUTH ST. READING► MA. ZONE: S20 DIMENSIONAL REGS. SETBACKS: FRONT: 20' SIDE: 15' REAR: 15' MAX. LOT COVERAGE: 25% MAX. BUILDING HEIGHT: 35' EXIST. HOUSE: 1614 S.F. EXIST. NATURAL GRADE: 100.5 PROPOSED LOT COVERAGE: 12% J TREE TO ? /x PROPOSED DRIVEWAY SLOPE 101.0- 100.4-.6/5e°1x SLOPE 1' South street WE' 4k S TREE poop, FRW Toff I R"" °"i"" „M �j \\ 9LT FOOM I 1 SHRUBS AND TREES WITHIN THE AREA THE PROPOSED \ DRIVEWAY 0 BE REMOVED TREE LK 00 , `r \ f 0,.9' \ LAT AREA \ 13.988 SF t 9, Pre tared By: Bolditch & Crandall, Inc. r \\ 8 Holt St. \ Belmont, Mo. 02478 \\\ 7 1 -641 -9600 \ \ \ \ I /CERTIFY THAT THE INFORMATION SHO ON THIS \ AN IS BASED ON RECORD INFORMATION A D ON AN AC j 1- FlELD SURVEY AND IS CORRECT TO TIE BEST OF MY \� M. McEACHERN P.L.S. (T'C E'ch.,,, John W- DATE: 2 -12- 2014 No.35000 24' g� R1 R2 T. W+ \4\ w+ I g N 0 rn I R3 I J } •pp + RI f PLOT PLAN SCALE: 1" 40' 181 SOUTH ST. 0 Scale in Get READING, MA. OWNER: THOMAS WISE DEED REFERENCE: BOOK 51892, PAGE 329 PLAN REFERENCE: REG. BOOK 425, PAGE 277 ASSESSORS MAP: 3/13 5C / TOWN OF READING 16 Lowell Street Reading, MA 01867 -2683 'RE CEI V C-D Phozm (781) 942.6610 TOWN CLERK Fax: (781) 942 -9070 COMMUNITY PLANNING & DEvd ;N" MMUSSION June 23, 2014 DECISION COMMUNITY PLANNING & DEVELOPMENT COMMISSION Scenic Road Project: 181 South Street, Scenic Rd To the Town Clerk: This is to certify, at a public hearing of the Reading Community Planning and Development Commission (CPDC) opened and closed on June 23, 2014 by a motion duly made and seconded, it was voted: "We, the CPDC, as requested by Mr. Tom Wise, owner of 181 South Street (Map 3, Lot 13), under the provisions of the Article 8.2 Public Order Scenic Roads of the General By -Laws of the Town of Reading and the CPDC Adopted Scenic Road Regulations, to consider modifications to the scenic way known as South Street, do hereby vote 4-0-1, to approve the construction activities in the public right -of -way as shown on the Plot Plan for 181 South Street, prepared by John W. McFachern, P.L.S dated February 2, 2014 and lastly revised May 18,2014." Findings: 1. The CPDC hereby approves the construction activity in the public right -of -way subject to approval of the proposed curb cut by the necessary approving authorities. 2. The Engineering Division has determined the tree proposed for removal is a private tree 'and not located within the public right -of -way. 3. The proposed driveway will have a curb cut that will not exceed 12 -feet in width. This approval was granted X without additional Conditions. _ with the following Conditions: Signed as to the acc_uracy of the vote: Z� Jean Ds Date Assisthfit Town Manager, Community Services Cc: Applicant, Building Inspector, Town Clerk, Planning files, Town Manager, Town Engineer - L� Y ZONE S20 DIMENSIONAL REGS. SETBACKS: FRONT: 20' SIDE: 15' REAR: 15' MAX. LOT COVERAGE: 25% MAX BUILDING HEIGHT: 35' EXIST. HOUSE: 1614 S.F. EXIST. NATURAL GRADE- 100.5 5ti �?�%�, AOzo 10,.a PROPOSED LOT CN)VERA(X;: 1276 DEED REFS EIICE BOOK 51892, PAGE 329 PLAN REFERENCE:- REG. BOOK 425, PAGE 277 ASSESSORS MAP: 3/13 South Street AREA `. OF PROP. PROP. 10' ax 0 x DRIVEWAY ZONING AND SE1BAfX REOARB"TS LIUST BE WSWED BY THE CLEINT ANO/W HISAS DF516NER BOWITCH AND CRANDALL. Or. MAIMS NO STATEMENT REGARDING CONFORMANCE TO ZONIO REOUIEIENTS IHS EMST BE CONFIRMED BY THE APPROPRIATE ZONING AUTIMTY. INS PLAN IS NOT TO BE USED FOR CONSTRUCTION. REFER TO OESM'S PLANS FOR OONSTIWTION DETAILS SEE ARGMIECT'S PLANS FOR SPEOM DESCRIPTIONS AND DIIEHSIONS OWNER: THOMAS WISE DATE: 1 -9 -2014 SCALE: 1" = 30' . _ I Q iu a1 1 PROP. 4 x°po 1s.s - 25' -- PROP. EXPANDED GARAGE PROP. AOOTION \ 4S x \\ \a•. \\ ofi� n \ \ c ` \ c \ \ ED `b. \ \ \\ LOT AREA I CERTIFY THAT THE INFORMATION SHOWN ON THIS PLAN 23.9% S.F. \ IS BASED ON RECORD INFORMATION AND ON AN ACTUAL \` FIELD SURVEY AND IS CORRECT TO THE BEST OF MY \ KNOWLEDGE. \ ?1 of F G \ \ \ ohn ' c W. JOHN McEACHERN P.L.S. " McEachern 0 0 \\ �fs� Prepared BY ALLA N m PLOT PLAN 181 SOUTH ST. READING, MA. SOS) sC� l _i LEGAL NOTICE iy a ' c 39IXC0R4�� To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on March 24, 2015 in- the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on the following: • Setting the FY16 Water, Sewer and Storm Water Rates 9:00 P.M. • Vote and Sign Order of Taking and Plan for Bus shelter 9:20 p.m. easement at 25 Walkers Brook Drive Copies of the proposed docu- ments regarding these topics are available in the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and are attached to the hearing notice on the web - site at wwW.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writ- ing or by email prior to 6:00 p.m. on March 24, 2015 to townmanager@ci.reading.ma.0 s By order of Robert W.LeLacheur Town Manager 3.17.15 a� STOZ $Z qD]L:)W uaua4DaIas 40 P1209 1@42AA W104S PU2 J@AA@S 'a@42/\A t �r Impacts on Water &Sewer Rates MWRA charges Other factors "" Use of Reserves - Water* $3.89 $3.71 $3.62 $3.90 $4.11 Sewer $1.62 $2.02 $1.20 $1.52 $1.63 TOTAL $5.51 $5.73 $4.82 $5.42 $5.74 1.4% 0.2% 1.0% m Water $1.86 $1.93 $2.03 $2.14 $2.31 5.6010 Sewer $4.52 $4.64 $4.67 $4.97 $5.35 4.3% TOTAL $6.38 $6.60 $6.70 $7.11 $7.66 4.7% S, s �i Billable Usage — a small change is needed to `stay ahead' of conservation efforts. Water: from 650k to 635k per X100 cubic feet Sewer: from 630k to 615k This change translates to about +2.2% on combined water /sewer rates. t� w - . /�� ~ m ,v w. .. . � . ��¥... � ....:. has b declining f ten years, with a couple of dry s u m m e rs interrupting t trend. Below shows o u r annual u sag e assumptions: f Collections — two options: — Discount 10% for early payments unchanged Advantage — no change" Advantage — 10% extra revenue when discount is missed - — Eliminate the discount and switch to late fees Advantage - EVERYONE gets the 10% discount in the new rates since we mark up rates by 10% as a cushion Advantage — avoid mad payment rush and bad feelings when the deadline is narrowly missed Note - Late charges will be assessed as are done with all other bill payments (%EM9+ s '%EMS+M) sa4ea d2iMW Ipnuup (6TA�-LTA�) aan4nj uo uopneD p 4nq 'uopsod anaasa�j ssaDx] pros uani6 s4unouae aau6iy ash (6uilaak/ um 01- SI, /. %id v I e'/009 ' duisn) sanaasaa ou asn - aannas a6esn anaasaa JpST$ 4sapow — aa4eM •pw £'T$ aannas •Iiva TNj$ aaMas •Iiw -�•z$ aaMas I!w cT$ J@4e/v\ ,.I!W o'T$ J@42/V\ ,.I!W /'Z$ J@12/V\ : suopdp pa4sa66nS= ss@DX3', :saDuel .rte w Water Sewer Combined Rates Rates Rates Use of additional Reserves Every $100k reduces combined rates by 0.8% Plenty of Reserves available Problem is in future years this offset is a dependence or a future rate increase f\ Rate forecast: 35% of Water and 79% of Sewer rates determined by MWRA Local cost management through capital planning => However W/S infrastructure must be maintained Assumed Projected 3 -year Future FY17 FY18 FY19 Reserve Budgets Usage Rate forecast: 35% of Water and 79% of Sewer rates determined by MWRA Local cost management through capital planning => However W/S infrastructure must be maintained o significant change in the budget .esu It: Rate steady at $40.00 for single - family home; no change in current commercial rates. Long term: Outlook depends on status of two large river projects (Saugus & Aberjona), and on Federal regulations. 4�-River projects. Design and permitting costs for each are capital planned for FY18 to be paid by Reserves. Rates do not need to change for these studies. Future Debt payments planned for both projects beginning in FY20. w Rates would need to increase to over $100 for the single family household — if current estimates are accurate. Federal regulations Recent changes suggest a stricter set of rules and regulations will apply to communities to improve storm water systems. Rates may need to increase — too soon to tell. Enterprise Fund Budgets Reserves Assumptions forFY17 -FY19: *Localcosts 3.0% 10% 3.0% Target Water MWRA Water 53% 2,785,948 7.9% 2,635,948 2.9% 2,385,948 1,985,948 1,685,948 987,842 MWRA Sewer 6.4% 7.6% 4.8% March 18,2015 Approved Percent Requested Percent Requested Percent Projected Percent Projected Percent Projected Percent No. FY - 2014 Change FY - 2015 Chance . FY • 2016 Change FY - Z017 Chance FY - 2018 Change FY • 2019 Change _�� Water RA +2.6% vs actual g +6% forFY15 • G , , , _ X77 -,.�r Y1 *Wages 138,903 WI *Wages 674,178 2.6% 682,830 1.3% 654,900 4.1°% 674,547 3.0% 694,783 3.0% 715,627 3.0% W2 *Expenses 603,882 -3.9% 645,500 6.9% 734,500 13.8% 756,535 3.0% 779,231 3.0% 802,608 3.0% W3 *GF Offsets 413,013 7.3% 427,470 3.5% 439,225 2.7% 452,402 3.0% 465,974 3.0% 479,953 3.0% W4 Debt+Ca 4al 2,195,786 11.5% 1,949,421 -11.2% 1,788,675 -8.2°% 2,015,429 12.7% 2,174,289 7.9% 2,210,569 1.7% WL Local Water Costs 3,886,859 6.8% 3,705,221 -4.7% 3,617,300 -2.4% 3,898,913 7.8% 4,114,277 5.5% 4,208,757 2.3% W5 MWRA Assessment 1,857,683 2.4°% 1,930,393 3.9% 2,033,000 5.3% 2,140,749 5.3% 2,309,868 7.9% 2,376,854 2.9% WG Gross Water Fund 5,744,542 5.3% 5,635,614 -1.9% 5,650,300 0.3% 6,039,662 6.9% 6,424,145 6.4% 6,585,611 2.5% W6 Reserves 870,000 100,000 150,000 250,000 400,000 300,000 WN Net Water Fund 4,874,542 -8.1% 5,535,614 13.6°% 5,500,300 -0.6% 5,789,662 5.3% 6,024,145 4.1% 6,285,611 4.3% WV TM Voted Water Fund 5,331,529 5.2°% 5,208,144 -2.3°% 5,211,075 0.1% 5,587,260 7.2% 5,958,171 6.6°% 6,105,658 2.5°% , .. . sewer RA +4.5% vs actual �;. +6% for FY15 ...,, S1 *Wages 283,935 3.2% 288,980 1.8% 290,950 0.7% 299,679 3.0% 308,669 3.0% 317,929 3.0% S2 'Expenses 399,461 -1.1% 404,000 1.1% 390,820 -3.3% 402,545 3.0% 414,621 3.0% 427,060 3.0% S3 *GF Offsets 283,056 7.1% 292,965 3.5°% 301,021 2.7% 310,052 3.0% 319,353 3.0% 328,934 3.0% S4 Debt+Ca ital 656,934 47.4°% 1,116,934 70.0°% 216,940 - 80.6% 502,940 131.8% 583,940 16.1% 607,140 4.0% SL Local Sewer Costs 1,623,386 16.9% 2,102,879 29.5°% 1,199,731 - 42.9% 1,515,215 26.3% 1,626,583 7.3% 1,681,062 3.3% S5 MWRA Assessment 4,521,077 3.1% 4,642,165 2.7% 4,672,000 0.6% 4,971,008 6.4% 5,348,805 7.6% 5,605,547 4.8% SG Gross Sewer Fund 6,144,463 6.4% 6,745,044 9.8°% 5,871,731 - 12.9°% 6,486,223 10.5% 6,975,388 7.5% 7,286,609 4.5% S6 Reserves 195,000 670,000 300,000 350,000 225,000 SN Net Sewer Fund 5,949,463 5.8°% 6,075,044 2.1% 5,871,731 -3.3°% 6,186,223 5.4°% 6,625,388 7.1% 7,061,609 6.6°% SV TM Voted Sewer Fund 5,861,407 6.4% 6,452,079 10.1°% 5,570,710 - 13.7°% 6,176,171 10.9% 6,656,034 7.8% 6,957,676 4.5% GOmbined 1Ni's Local Water &Sewer 5,510,245 9.6% 5,808,100 5.41/6 4,817,031 - 17.1% 5,414,127 12.4% 5,740,860 6.0% 5,889,819 2.6% MWRA Assessments 6,378,760 2.9% 6,572,558 3.0% 6,705,000 2.0% 7,111,757 6.1% 7,658,673 7.7% 7,982,402 4.2% Gross W &S Budgets 11,889,005 5.9% 12,380,658 4.1% 11,522,031 -6.9% 12,525,884 8.7% 13,399,533 7.0% 13,872,221 3.5% Reserves (1,065,000) (770,000) (150,000) (550,000) (750,000) (525,000) Net W &S Budgets 10,824,005 -0.9% 11,610,658 7.3% 11,372,031 •2.1% 11,975,884 5.3% 12,649,533 5.6% 13,347,221 5.5% Reserves certified Target Water 1,728,653 2,785,948 2,635,948 2,385,948 1,985,948 1,685,948 987,842 Sewer 2,203,974 2,365,482 2,365,482 2,065,482 1,715,482 1,490,482 1,092,991 Storm Water 661,283 932,523 897,523 862,523 537,523 487,523 200,000 storm Mier' _. Y1 *Wages 138,903 3.5% 143,950 3.6% 152,400 5.9% 156,972 3.0% 161,681 3.0% 166,532 3.0% Y2 *Expenses 63,943 -0.2% 60,700 -5.1°% 83,400 37.4°% 85,902 3.0% 88,479 3.0°% 91,133 3.0°% Y3 Debt+Ca ital 190,000 0.0% 165,000 - 13.2% 150,000 -9.1% 150,000 0.0% 425,000 183.3% 150,000 - 64.7% F Storm Water Fund 392,846 1.2% 369,650 -5.9% 385,800 4.4% 392,874 1.8% 675,160 71.9% 407,665 - 39.6% R Reserves 301000 35,000 35,000 325,000 50,000 SWV Net Storm Water 362,846 •0.1% 369,650 1.9% 350,800 -5.1% 357,874 2.0% 350,160 -2.2% 357,665 2.1% estimated revenues @$40 is $380k $40 $40 $40 $40 $40 $40 1 � 1 �e `C� Sewer Enterprise Fund The Sewer Division is responsible for operating the municipal sewer collection systems in accordance with all applicable state, federal and MWRA regulations for the collection and discharge of wastewater. This ranges from maintaining and repairing over 100 miles of sewer mains and 12 pumping stations to responding to customer service needs for individual sewer and drainage problems. Sewer Fund FY15 FY16 Change Wages $288,980 $290,950 +0.7% Ex non -MWRA) 404,000 390,820 -3.3% GF overhead 292,965 301,021 +2.7% Debt + Capital 516,934 216,940 - 80.6% Local Costs $1,502,879 $1,199,731 - 20.1% MWRA Expense 4,642,165 4,672,000 +0.6% Gross bud et $6,145,044 $5,871,731 - 12.9% Use of Reserves 150,000) Net Budget $5,995,044 $5,871,731 -3.3% The Capital plan allows for the rehab of these twelve sewer stations over the next ten years, as has been discussed previously. At April 2015 Annual Town Meeting a request will be made to move a $520,000 sewer station repair project planned for FY16 up to FY15 and to add an $80,000 related capital request, to be paid for fully by reserves. Note that none of this is reflected in the previous table as Town Meeting has not yet voted. We have learned that there will be a significant cost advantage to combine this project with one already approved for FY15, so we would like to bid these projects as a pair. This change significantly lowers the FY16 capital requested, and it also removes the need for usage of reserves to set FYI 6 rates. Note that without that change, local costs still decrease but only by a modest amount. There are no changes in staffing levels, and budgets are forecast to rise by about 5% for the next few years, a figure very highly dependent on future MWRA rates. v _ 03/18/2015 09:21 TOWN OF READING P 1 blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0440 SEWER - OPERATIONS 03 SALARIES 511,Q_19. SWR ADMIN ASST .00 .00 20,282.44 11,180.93 .00 .00 .0% 62003511 511014 SWR SENIOR ADMIN ASSISTANT .00 .00 .00 3,469.53 23,080.00 23,800.00 3.1% 6.. ..2Q_Q.3_S_l.l........_5_114._Q SEWER SUPERVISOR 39,606.37 40,237.62 39,731.20 25,217.52 37,000.00 38,050.00 2.8% 6624Q- 35..11__5.1..1.4.05 SEWER WORKING FORMAN 49,721.29 50,629.09 52,407.11 36,806.24 53,675.00 54,950.00 2.4t 6.2..0..0 511..,..... $11.4 0_.9 SEWER EQUIPMENT OPERATOR 53,507.15 54,329.60 55,624.32 32,593.72 57,600.00 58,700.00 1.9% 62003511 511417 SEWER LABORER 67,132.86 67,788.76 64,681.94 41,762.56 72,600.00 72,000.00 -.8% 62.0.Q35�7_.51147.1 SEWER CLERK(S) 17,476.96 18,242.54 .00 .00 .00 .00 .0% 62Q_10351 _...5114.81 SEWER SNOW REMOVAL .00 - 2,296.97 - 5,364.54 - 1,954.14 - 2,500.00 - 2,500.00 .0% 62.0.03511_._515000 SEWER OVERTIME 24,031.08 42,402.76 47,991.99 32,868.03 40,000.00 40,000.00 .096 62003511 516050 SEWER OUT OF GRADE WORK 6,673.20 4,827.79 4,836.40 2,001.04 3,500.00 3,500.00 .0% 62003511 516060 SEWER WGS ON -CALL PREMIUM 2,747.00 2,304.00 3,020.13 1,335.00 2,950.00 2,450.00 -16.9% 62003511 516080 SEWER WAGES LONGEVITY 1,075.00 1,075.00 9,000.00 7,925.00 1,075.00 .00 - 100.01 6.2.003517_.._5170_.17 SEWER SICK LEAVE BUYBACK 2,968.63 .00 .00 .00 .00 .00 .0% TOTAL SALARIES 264,939.54 279,540.19 292,210.99 193,205.43 288,980.00 290,950.00 .7% 05 EXPENSES 62005519__.519..0....0.9 SEWER MEDICARE EMPL BENEFITS 1,906.44 1,880.40 1,549.92 .00 1,500.00 1,500.00 .0% 62005519_..5197.0..0 SEWER RETIREMENT ASSESSMENT 23,275.00 27,234.00 28,460.00 33,800.00 30,000.00 35,320.00 17.7% 62005519 519750 SEWER OPEB CONTRIBUTIONS .00 9,667.00 7,901.00 .00 20,000.00 20,000.00 .0% 620.05521..__52130.1. SEWER ELECTRICITY 26,963.78 26,237.63 26,380.04 20,048.41 30,000.00 30,000.00 .0% 6209552.4 .......... 52..4_459. SEWER STATION REPAIR .00 7,000.00 14,053.00 8,064.93 30,000.00 25,000.00 -16.7% 62.005524.._.524474. MANHOLE MAINTENANCE 8,478.75 4,200.00 1,925.00 .00 10,000.00 10,000.00 .0% ( A 62005524 524476 INFLOW /INFILTRATION PREVENTION � °N 60,697.86 99,410.51 38,099.02 34,119.43 100,000.00 100,000.00 .0% v 03/18/2015 09:21 blelacheur PROJECTION: 20162 ACCOUNTS FOR: SEWER 620..0.5529_..5294.3.3 62005534�3�0 62005530 530105 620..05530......5301.1.0 620Q..5530.530420 62005530 530490 62005530 530492 6204553153140.0 62005536_.53600.0 6.2.4.95540 540490 X2005540 540491 62. 0.Q5540._54Q4.95 62...0.05554 55400Q 62005563.563400. 62005574 574000 62.045574_._574010 62..4..45574.$74500 620,05574 574550 X05578 57$lOQ TOTAL EXPENSES TOWN OF READING NEXT YEAR BUDGET HISTORICAL COMPARISON FY16 Enterprise Funds PRIOR FY3 PRIOR FY2 ACTUALS ACTUALS SEWER HAZARD WASTE DISPOSAL 7,571.50 9,125.88 SEWER PURCHASED SERVICES 21,608.22 20,905.00 PRINTING SERVICES FORMS ETC .00 .00 SEWER LEGAL COUNSEL .00 .00 SEWER POLICE DETAILS 10,778.11 1,888.65 SEWER CONT SVC PUMP STATIONS 19,432.90 10,684.91 SEWER SYSTEM INSPECTIONS 10,662.32 .00 SEWER PROF DEV /TRAINING .00 .00 SEWER SOFTWARE SUPPORT .00 3,270.58 SEWER PUMP STATION SUPPLIES 893.91 230.13 SEWER DISTRIBUTION SYSTEM 1,654.16 3,197.35 SEWER CHEMICALS 3,576.12 1,733.75 SEWER UNIFORMS 1,724.95 2,034.96 SEWER MWRA 4,128,058.00 4,326,182.00 SEWER HEALTH INSURANCE PREM 64,291.39 60,782.76 SEWER PROP & CASUALTY INS PREM 1,127.00 850.00 SEWER DEDUCTIBLES /CLAIMS 2,500.00 .00 SEWER WORKER COMP INS PREM 11,624.00 9,821.00 LICENSES 180.00 240.00 4,407,004.41 4,626,576.51 07 DEBT SERVICE 62007591 591000 SEWER LT DEBT PRINCIPAL 116,800.00 86,240.00 62007591 592000 SEWER LONG TERM DEBT INTEREST 1,406.25 .00- TOTAL DEBT SERVICE 118,206.25 86,240.00 LAST FYI ACTUALS 5,975.16 20,554.54 439.50 .00 3,071.09 10,980.73 3,967.71 1,700.00 5,062.88 2,681.24 8,789.69 5,781.64 2,343.73 4,499,328.00 56,429.46 878.00 2,500.00 12,000.00 255.00 4,761,106.35 77,374.00 .00 77,374.00 IP 2 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 2 CHANGE 6,976.00 12,000.00 12,000.00 O% 10,586.53 21,000.00 21,000.00 .09- .00 .00 .00 .0% .00 2,000.00 2,000.00 .0°% 3,488.01 5,000.00 5,000.00 .09- 3,204.80 15,000.00 15,000.00 .0% 2,076.30 15,000.00 15,000.00 .0% 435.00 2,000.00 2,000.00 .O% 1,000.00 5,000.00 7,500.00 50.0% 3,226.77 7,000.00 7,000.00 .0% 6,657.28 8,000.00 8,000.00 .016 3,227.72 7,500.00 7,500.00 .0% .00 2,500.00 .00 - 100.0% 3,713,699.20 4,642,165.00 4,672,000.00 .6% 28,267.26 65,000.00 50,000.00 -23.1% 897.00 1,000.00 1,000.00 .0% 4,916.00 .00 .00 .0% 13,864.00 13,500.00 15,000.00 11.1°% 135.00 1,000.00 1,000.00 .0% 3,898,689.64 5,046,165.00 5,062,820.00 .3°% 77,374.00 166,934.00 126,940.00 - 24.0°% .00 .00 .00 .O% 77,374.00 166,934.00 126,940.00 -24.0% 03/18/2015 09:40 TOWN OF READING P 3 blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 08 CAPITAL EXPENDITURES 6290$58.4,- 584406 SEWER DUMP TRUCK .00 .00 110,798.00 .00 .00 .00 .0% 6.2QO$5$4.5$44..1.6. SEWER TRUCK #6 42,759.46 .00 .00 .00 .00 40,000.00 .0% 62008584 584417 SEWER TRUCK #10 38,864.46 .00 .00 .00 .00 .00 .0% 6209858.4_5844.2....2.. SEWER 13ACKHOE 430D .00 78,000.00 .00 .00 .00 .00 .0% 629.0.8$_8.. 58.84..5.0 SEWER SYSTEMS .00 175,818.63 .00 .00 .00 .00 .0% 6.20085_$$_58$.5.40 SEWER MAIN PROJECTS .00 .00 .00 .00 50,000.00 50,000.00 .0% 62008588 588502 LEWIS /CHARLES /HOWARD SWR MAIN .00 .00 188,970.20 .00 .00 .00 .0% 6.2- 9Q$5$.8_..58$5.Q3 WEST ST SEWER MAIN PROJECT .00 .00 6,928.35 .00 .00 .00 .0% 6290$58$ 5$85_x,.9 SEWER STATION REHAB .00 .00 .00 111,525.58 300,000.00 .00 - 100.0% TOTAL CAPITAL EXPENDITURES 81,623.92 253,818.63 306,696.55 111,525.58 350,000.00 90,000.00 -74.3% 09 OTHER FINANCING USES 6200,9596.59 -6111. WAGE SUPPORT -ADM SVCS 14,061.96 14,345.04 24,458.04 71,688.00 71,688.00 73,659.00 2.7% 62.9.Q9.596, 5.96112 EXPENSE SUPPORT -ADM SVCS .00 .00 .00 33,710.04 33,710.00 34,637.00 2.7% 6 "" ?.049596..596121 WAGE SUPPORT - ACCOUNTING 9,516.96 9,710.04 10,050.00 .00 .00 .00 .0 % 09 620596 59 122 EXPENSE SUPPORT - ACCOUNTING 170.04 174.96 180.96 .00 .00 .00 .0% 62009596 596131 WAGE SUPPORT - FINANCE 30,249.00 30,860.04 31,940.04 34,920.00 34,920.00 35,880.00 2.7% 62.009596 5961.32 EXPENSE SUPPORT - FINANCE 20,439.96 20,850.00 21,581.04 22,524.00 22,524.00 23,143.00 2.7% 6200959.6-5961..4..1 WAGE SUPPORT -HUMAN RESOURCES 4,628.04 4,721.04 4,886.04 .00 .00 .00 .0% 62009596 596142 EXPENSE SUPPORT -HUMAN RESOURCE 2,136.96 2,180.04 2,256.00 .00 .00 .00 .0% ra 200 9.5.96, 5596151 WAGE SUPPORT- TECHNOLOGY 29,997.96 30,597.96 31,668.96 .00 .00 .00 .0% 62_099.5.9.6.....54. §...1..5 -2 EXPENSE SUPPORT- TECHNOLOGY 28,715.04 29,289.00 30,314.04 .00 .00 .00 .096 6.2009596.5961.6.1„ WAGE SUPPORT -DPW ADMINISTRATIO C1t� 47,475.00 48,425.04 50,120.04 51,875.04 51,875.00 53,302.00 2.8% 62009596 596171 WAGE SUPPORT - ENGINEERING 60,065.04 61,266.00 63,410.04 65,630.04 65,630.00 67,435.00 2.8% A� v, 03/18/2015 09:21 TOWN OF READING P 4 blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON lbgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: SEWER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 62QQ.959 596_..1_,$1. WAGE SUPPORT- HIGHWAY 2,418.96 2,466.96 2,553.00 2,643.00 2,643.00 2,716.00 2.8% Q200959$ 596182 EXPENSE SUPPORT- HIGHWAY 9,129.00 9,312.00 9,636.04 9,975.00 9,975.00 10,249.00 2.7% TOTAL OTHER FINANCING USES 259,003.92 264,198.12 283,056.24 292,965.12 292,965.00 301,021.00 2.7% TOTAL SEWER - OPERATIONS 5,130,778.04 5,510,373,45 5,720,444.13 4,573,759.77 6,145,044.00 5,871,731.00 -4.4% N LAST FYI ACTUALS - 195,000.00 - 195,000.00 2,100.00 2,100.00 - 192,900.00 5,527,544.13 `P 5 Ibgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 2 CHANGE - 150,000.00 PRIOR FY3 PRIOR FY2 - 100.0% ACTUALS ACTUALS 0990 OTHER FINANCING SOURCES /USES .00 02 OTHER FINANCING SOURCES .0% 6 2OQ249.0..._�99.9.9.0 SEWER FREE CASH OP BUD SUPPORT .0% - 200,000.00 - 150,000.00 TOTAL OTHER FINANCING SOURCE- 4,423,759.77 5,995,044.00 - 200,000.00 - 150,000.00 09 OTHER FINANCING USES, 6200959..0_._599910 SEWER DEBT ISSUE COSTS 21500.00 .00 TOTAL OTHER FINANCING USES 2,500.00 .00 TOTAL OTHER FINANCING SOURCE - 197,500.00 - 150,000.00 TOTAL SEWER 4,933,278.04 5,360,373.45 N LAST FYI ACTUALS - 195,000.00 - 195,000.00 2,100.00 2,100.00 - 192,900.00 5,527,544.13 `P 5 Ibgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 2 CHANGE - 150,000.00 - 150,000.00 .00 - 100.0% - 150,000.00 - 150,000.00 .00 - 100.0% .00 .00 .00 .0% .00 .00 .00 .0% - 150,000.00 - 150,000.00 .00 - 100.0% 4,423,759.77 5,995,044.00 5,871,731.00 -2.1% Sewer Enterprise Fund Capital + Debt Annual change to water capital+de_bt o _ -_ . o -1.0V r Approved A roved Requested Request Projected = L end: Debt Issued and Debtx not t a roved FY13 -26 Sewer Ent Fund Capital & D bt FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 _ FY -2025 FY -2026 TOTAL Sewer Capita! 330,000 520,0 950,000 90,000 420,000 80,000 117,000 75,000 325,000 367,000 720,000 640,000 1 525,000 1 520,000 5,679,000 Sewer Debt 115,800 136,934 166,934 126,940 82,940 7TO3 9401 490,140 1 552,840 532,840 1 512,840 3,222,148 Total Ca ital & Debt 445,800 656,934 1,116,934 9bU,uW 216,940 502,940 583,940 607,140 627,840 857,840 879,840 720,000 640,000 525,000 520,000 8,901,148 ewer Main: Pcet's Comer $350k) 200,000 200,000 Sewer Main Lewis; Charles; Howard Sewer Main projects 1 350,000 50,0001 50,000 80,000 300,000 520,000 50,000 50,000 50,000 75,000 75,000 75,000 75,000 75,000 100,000 100,000 100,000 350,000 925,000 Station pro ects SCADA Station: West St. 1_ 300,000 Station: Batchelder Rd. _ �_ 520,000 Station: Joseph's Way 270,000 _ 270,000 Station: Sturges $690k debt 2 debtx debtx _ Station: Small Lane _ _ 100,000 _ 100,000 Station: Charles St $1.2mi debt 1 3 _ debtx I debtx debtx Station: Grove St. 280,000 _ 280,000 Portable Generator - Grove Station: Strout Ave. _ 15,000 290,000_ 15,000 290,000 Station: Brewer Lane Station: Collins Ave. _ _ 250,000 410,000 250,000 t_ 410,000 Portable Generator - Collins 15,000: 15,000 Station: Lon wood Rd. Station: Pitman Drive _ _ _ 270,000 150,000 270,000 150,000 Meter Replacements_ - 250,000 250,000 250,000 - i 750,000 Backhoe 430D Pickup #8(2004^ 130,000 _ 40,000 _ 100,000 _ 230,000 _ _ _ _ _ _ 40,000 120,000 Truck #17(2001) _ 120,000 Car #1 2006 Pickup #6 2011 Pickup #11 2011 _ _ - - - 30,000 42,000y - j -42,000 _ _ _ _ 30,000 42,000 Sewer DEBT 115,800 136,934 166,934 126,940 82,940 503,940 490,140 552,840 532,840 512,840 3,222,148 MWRA Inflow & infiltration 1 115,800 136,934 1 166,934_ 126,940 82,940 131,340 131,340 92,840 1 92,840 92,840 1,170,748 Station:Stu es $690k) 2 372,600 358,800 i _ 731,400 Station: Charles St. ($1.2mit) 3 460,000 440,000 420,000 _ 1,320,000 Repayment of Principal: 115,800 136,934 166,934 126,940 82,940 476,340 476,340 492,840 492,840 492,640 3,060,748 MWRA Inflow & infiltration_ 1a 32,934 32,934 44,000 30,000 .30,000 __ 32,9.3_4 1 _J 44,000 30,000 30,00_0 98,802 MWRA Inflow & Infiltration MWRA Inflow & Infiltration MWRA Inflow & Infiltration PT MWRA Inflow & Infiltration P8 1b 1c 8,866 4000 30,000 44,000 44,440 38,500 44,440 38,500 38,500 __ _ _ _ t- _ _ 8,866 176,000 178,880 214,000 MWRA Inflow & Infiltration P9 Station:Sturges ($690k) Station: Charles St. 1$1.2mL SunnysidelFairview Sewer 2 3 41 _ 30,000 _ E345,000 92,840 345,000 92,840 400,000 92,840 400,000 92,840 400,000 _ _- _ _ 494,200 690,000 1,200,000 Interest on Long Term Debt: 27,600 1 13,800 60,000 40,000 20,000 161,400 MWRA Inflow & Infiltration no interest Station.-St Joe &Sturges($lmil ) Station: Charles St $1.2mi1 1 21 3 27,600 13,800 _ 60,0(Yl 40,000 20,000 � � 41,400 120,000 Sunn sidelFairview Sewer 4 AM \NJ, r� 1 of 1 Water Enterprise Fund Water Supply is responsible for the administrative management, operation, technical support, maintenance and security of the drinking water supply in accordance with all Federal, State and local regulations. Water Distribution is responsible for maintaining and operating the municipal water distribution system in accordance with industry standards and all applicable regulations. In addition, this division oversees water meter installation, repair and meter reading as well as the maintenance of all fire hydrants. Water Fund FY15 FY16 Change Wages $682,830 $654,900 -4.1% Ex (non -MWRA) 645,500 734,500 +13.8% GF overhead 427,470 439,225 +2.7% Debt + Capital 1,949,421 1,788,675 -8.2% Local Costs $3,705,221 $3,617,300 -2.4% MWRA Expense 1,930,393 2,033,000 +5.3% Gross budget $5,635,614 $5,650,300 +0.3% Use of Reserves 100,000) 150,000 Net Budget $5,535,614 $5,500,300 -0.611, Expenses show an increase caused by a higher pension assessment that catches up for past apparent underfunding, and an increase in health insurance premiums driven by a small increase in enrollment. Note that local costs show a slight 2.4% v l W decrease. There are no changes in staffing levels, and budgets are forecast to rise by about 5% for the next few years, a figure more moderately dependent on future MWRA rates. 03/18/2015 09:40 TOWN OF READING P 6 blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0450 WATER - OPERATIONS 05 EXPENSES 6, 10.05519..5190.0..0. WTR MEDICARE EMPL BENEFITS 5,774.84 6,783.52 7,129.76 .00 8,000.00 8,000.00 .0% F�1005519 519700 WTR RETIREMENT ASSESSMENT 27,927.00 73,126.00 76,417.00 113,368.00 80,000.00 118,500.00 48.1% 61,0.05-519 „_51975.0 WATER OPEB CONTRIBUTIONS .00 47,664.00 45,215.00 .00 50,000.00 50,000.00 .0% 5J 0.05529. 52940..3 WTR GEN HAZARD WASTE DISPOSAL 7,449.06 5,978.34 7,925.50 .00 10,000.00 10,000.00 .0% 61005530___530480. WTR GEN PRIMACEY ASSMNT 5,267.71 5,454.45 5,076.37 5,036.17 5,500.00 5,500.00 .0% 6100 530_ '530491 WTR GEN PURCH SVC WAKEFIELD 7,870.50 7,636.44 7,406.42 3,920.37 8,000.00 8,000.00 .09. 61005531,.531000, WTR GEN PROF DEV /TRAINING 5,838.00 2,445.00 5,390.00 1,591.50 5,000.00 7,500.00 50.0% 6100555.558450 WATER CONSERVATION PROMOTION .00 .00 13,630.96 13,470.00 40,000.00 40,000.00 .0% 61005574_57400.0. WTR HEALTH INSURANCE PREMIUM 142,941.46 132,738.75 142,062.71 114,556.22 150,000.00 190,000.00 26.79. 6100574 574004 WTR OPT -OUT HEALTH INS PMNT .00 3,000.00 4,500.00 .00 .00 .00 .0% 61Q0a5.7A__5_74010 WTR PROP & CASUALTY INS PREM 24,001.00 26,877.00 27,669.00 31,436.00 31,500.00 35,000.00 11.116 6100,557 4. 574.550 WTR WORKER COMP INS PREM 16,234.00 16,177.00 12,710.00 14,172.00 15,000.00 15,000.00 .0% TOTAL EXPENSES 243,303.57 327,880.50 355,132.72 297,550.26 403,000.00 487,500.00 21.0% 07 DEBT SERVICE 61007530 53070.5 WTR FUND DEBT ISSUANCE COSTS .00 .00 2,500.00 .00 .00 .00 .0% 61007591.501000 WTR GEN LONG TM DEBT PRINCIPAL 1,370,000.00 935,000.00 935,000.00 1,076,200.00 1,315,000.00 1,236,200.00 -6.0% 61U07591.Sy20Q4. WTR GEN LONG TERM DEBT INT 414,710.00 366,670.00 339,905.00 164,096.25 358,221.00 352,475.00 -1.6% TOTAL DEBT SERVICE 1,784,710.00 1,301,670.00 1,277,405.00 1,240,296.25 1,673,221.00 1,588,675.00 -5.1% 09 OTHER FINANCING USES 610.09596__596111 WAGE SUPPORT -ADM SVCS 14,895.96 15,194.04 30,351.00 80,588.04 80,588.00 82,804.00 2.7% ,. X7.009595 596112 EXP SUPPORT- ADM SVCS .00 .00 .00 35,709.96 35,710.00 36,692.00 2.7% a, N N a� r - 03/18/2015 09:21' (TOWN OF READING 7 blelacheur JNEXT YEAR BUDGET HISTORICAL COMPARISON IP bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 6.100059.6._..59612..1 WAGE SUPPORT - ACCOUNTING 10,077.96 10,280.04 10,640.04 .00 .00 .00 .0% 61009596 596122 EXP SUPPORT - ACCOUNTING 180.00 183.96 189.96 .00 .00 .00 .0% 61009596 596131 WAGE SUPPORT - FINANCE 32,031.96 32,673.00 33,816.96 36,912.96 36,913.00 37,928.00 2.7% 610_Q95596.5961.. }2. EXP SUPPORT - FINANCE 21,653.04 22,086.00 22,858.80 23,856.00 23,856.00 24,512.00 2.7% 610.9506596141 WAGE SUPPORT -HUMAN RESOURCES 4,899.96 4,998.00 5,172.96 .00 .00 .00 .0% 61009596 596142 EXP SUPPORT -HUMAN RESOURCE 2,264.04 2,309.04 2,390.04 .00 .00 .00 .0% 61009596 596151 WAGE SUPPORT - TECHNOLOGY 31,776.96 32,412.96 33,546.96 .00 .00 .00 .0% 61.009596 596 15 EXPSUPPORT- TECHNOLOGY 30,417.96 31,026.00 32,112.00 .00 .00 .00 .0% 610..0.9596_..5961.61 WAGE SUPPORT -DPW ADMINISTRATIO 104,690.04 106,784.04 110,520.96 114,390.00 114,390.00 117,536.00 2.8% 51Q.Q959.6......59617..1 WAGE SUPPORT- ENGINEERING 98,406.96 100,374.96 103,887.96 107,523.96 107,524.00 110,481.00 2.8% 61009596 59_.6181 WAGE SUPPORT - HIGHWAY 6,729.96 6,864.96 7,104.96 7,353.96 7,354.00 7,556.00 2.7% 61pQ5596.5961 82 EXP SUPPORT- HIGHWAY 19,341.96 19,728.96 20,420.04 21,135.00 21,135.00 21,716.00 2.7% 610Q.9596_5965QQ XFER TO ENTERPRISE FUNDS 414,500.00 .00 .00 .00 .00 .00 .0% TOTAL OTHER FINANCING USES 791,866.76 384,915.96 413,012.64 427,469.88 427,470.00 439,225.00 2.79- TOTAL WATER - OPERATIONS 2,819,880.33 2,014,466.46 2,045,550.36 1,965,316.39 2,503,691.00 2,515,400.00 .5% a, N N 03/18/2015 09:21 OF READING IP 8 l' bleacheur (TOWN NEXT YEAR BUDGET HISTORICAL COMPARISON lbgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0451 WATER - DISTRIBUTION 03 SALARIES 61Q13511.51101Q WTR ADMIN ASST .00 .00 20,282.44 11,180.76 .00 .00 .0% 61013511 511014 WTR SENIOR ADMIN ASSISTANT .00 .00 .00 3,547.61 23,080.00 23,800.00 3.19. 610.1.3511_51140.1 WTR DIST SUPERVISOR 39,606.34 40,237.58 40,001.20 25,217.52 37,000.00 38,050.00 2.8% 63.Q_13_512 _._..5.1.1:40.3 . WTR DIST FOREMAN 60,668.32 61,658.25 61,957.60 36,732.65 67,325.00 70,000.00 4.0% 610_115..1.1__511.4.0.5 WTR DIST WORKING FORMAN 99,351.19 102,659.22 99,180.19 74,539.09 120,975.00 109,850.00 -9.2% 61013511 511406 WATER QUALITY/ SUPPLY COORDINA 00 .00 .00 7,239.31 .00 .00 .09. 610.13511.._5114.0..9 WTR DIST EQUIPMENT OPERATOR 140,226.77 143,252.16 136,185.29 83,584.80 152,050.00 159,750.00 5.1% 610.13511 .51141.3 WTR DIST SKILLED LABORER 41,711.24 42,478.12 33,382.64 28,347.25 45,050.00 42,000.00 -6.80 61Q135.11, 5114,17, WTR DIST LABORER 64,916.55 67,137.44 70,281.44 51,253.80 72,550.00 77,400.00 6.7% 61013511 511471 WTR DIST CLERK(S) 17,476.79 18,242.11 .00 .00 .00 .00 .0% 61013511 511481 WTR DIST SNOW REMOVAL .00 - 5,169.94 - 9,821.71 - 7,870.30 - 6,500.00 - 6,500.00 .0% 610.13511_$150.0.0. WTR DIST WAGES OVERTIME 78,570.57 50,679.67 40,159.66 44,363.77 50,000.00 50,000.00 .0% 61013511.__5160.50. WTR DIST OUT OF GRADE WORK 5,164.80 5,119.24 6,219.94 4,157.80 5,000.00 5,000.00 .0% 610.1.3511 .516p6Q WTR DIST ON -CALL PREM 10,270.00 10,752.00 10,812.87 8,302.68 11,000.00 11,600.00 5.5% 61013511 516080 WTR DIST WGS LONGEVITY 5,550.00 5,550.00 44,083.00 35,558.00 4,875.00 .00 - 100.0% 610.13$12._..512000. WTR DIST WAGES TEMP 6,172.72 4,990.58 8,661.60 4,452.23 8,000.00 9,000.00 12.5% 61013517,.....5170.1..7, WTR DIST SICK LEAVE BUYBACK 2,968.64 .00 39,946.70 - 5,385.00 .00 .00 .0% TOTAL SALARIES 572,653.93 547,586.43 601,332.86 405,221.97 590,405.00 589,950.00 -.1% 05 EXPENSES 5... 1..0..1..55.21...52.13 -0,1 WTR DIST ELECTRICITY 8,361.89 9,166.42 8,583.53 8,040.83 10,000.00 10,000.00 .0% 61.0..15521 _52130.3.. WTR DIST NATURAL GAS 264.62 269.12 261.40 195.21 500.00 500.00 .09- �F1015521 521392 WTR DIST WIRELESS COMMUNICATI 2;851.63 2,452.46 .00 .00 2,000.00 .00 - 100.0% 03/18/2015 09:21 OF READING P 9 blelacheur (TOWN NEXT YEAR BUDGET HISTORICAL COMPARISON 162,765.89 183,424.16 bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds 185,000.00 2.5% FOR PERIOD 99 ACCOUNTS FOR: .61.0185$4 WATER TRUCK .58440.6 00 PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT 61.0.1$5$4.5844.1.$. ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 610..1...$$30.__5_$0420 WTR DIST POLICE DETAILS 39,954.45 .00 .00 .00 .00 .00 .0% 12,280.86 10,674.88 15,102.34 15,782.99 17,500.00 17,500.00 .0% 61015530 530470 WTR DIST WATER SYSTEM .00 .00 .00 .00 130,000.00 .00 7,976.26 13,509.50 14,169.55 7,150.00 10,000.00 10,000.00 .0% 61015530 530472 WTR DIST MAIN PIPE /HYDRANT .00 .00 - 39,800.00 .00 9,790.00 11,470.00 12,281.25 2,882.50 10,000.00 10,000.00 .0% 61.0.1.5530 5.04..74 WTR DIST SERVICE PIPE /METER .00 .00 .00 72,145.27 68,936.41 50,891.33 41,171.84 50,000.00 55,000.00 10.0% E.1.015530...53047.8 WATER MAIN WTR DIST CROSS CONN INSP .00 5,380.00 5,280.00 5,580.00 1,680.00 8,000.00 8,000.00 .0% 61015531 531000 WTR DIST PROF DEV /TRAINING 1,400.00 1,750.00 .00 249.00 .00 .00 .0% 61015536 536000 WTR DIST SFTWR LIC & SUPP TOTAL WATER - DISTRIBUTION .00 5,339.80 9,400.19 2,500.00 5,000.00 7,500.00 50.0% 61_Q_.1.SS40.....,.,5404.70. 1,070,905.00 WTR DIST GEN SUPPLIES /SERVIC -9.0% 15,692.79 21,449.16 25,282.25 22,302.53 25,000.00 30,000.00 20.0% 61.0.15540__54047.2 WTR DIST MAIN PIPE /HYDRANT 20,772.04 28,354.89 21,896.85 23,472.99 30,000.00 30,000.00 .09- 6101.5540.__5404.74 WTR DIST SERVICE METERS i .00 420.00 .00 155.09 5,000.00 5,000.00 .0% 61015554 554000 WTR DIST UNIFORMS AND CLOTHI 4,860.53 3,891.52 4,185.47 .00 6,000.00 .00 - 100.0% 610.1$578.57$100 WTR DIST LICENSES 990.00 460.00 1,143.00 405.00 1,500.00 1,500.00 .0% TOTAL EXPENSES 162,765.89 183,424.16 168,777.16 125,987.98 180,500.00 185,000.00 2.5% 08 CAPITAL EXPENDITURES .61.0185$4 WATER MP DU TRUCK .58440.6 00 .00 .00 .00 .00 150,000.00 0% 61.0.1$5$4.5844.1.$. WTR TRUCK 39,954.45 .00 .00 .00 .00 .00 .0% 6101$58$ 5$5452. WATER BOOSTER STATION TECH .00 .00 .00 .00 130,000.00 .00 - 100.0% 6j-QlU85 585461 WATER TANK INSPECTION .00 .00 - 39,800.00 .00 .00 .00 .0% 61018588 588454 WTR DIST SYSTEMS .00 .00 .00 .00 50,000.00 50,000.00 .0% 61,0...7$588_.._5$$4f$. LARCH LANE WATER MAIN .00 .00 .00 .00 120,000.00 .00 - 100.0% TOTAL CAPITAL EXPENDITURES 39,954.45 .00 - 39,800.00 .00 300,000.00 200,000.00 -33.3% TOTAL WATER - DISTRIBUTION 775,374.27 731,010.59 730,310.02 531,209.95 1,070,905.00 974,950.00 -9.0% N\ i .1 T) 03/18/2015 09:21 TOWN OF READING P 10 blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0452 WATER - SUPPLY / TREATMENT 03 SALARIES 61023511 511461 WTR SUPPLY PLANT SUPERVISOR 84,062.88 85,425.60 86,610.24 86,220.80 87,925.00 60,450.00 -31.2% 61023511511481 WTR SUPPLY SNOW REMOVAL .00 - 328.56 - 1,327.36 - 1,315.20 - 500.00 - 500.00 .0% 610.2..351150.0.0. WTR SUPPLY - OVERTIME 11,393.59 7,074.35 2,820.64 1,284.05 5,000.00 5,000.00 .0% TOTAL SALARIES 95,456.47 92,171.39 88,103.52 86,189.65 92,425.00 64,950.00 -29.7% 05 EXPENSES 610255215.213..0...1. WTR SUPPLY ELECTRICITY 19,710.36 18,122.42 18,693.09 14,076.36 20,000.00 20,000.00 .0% 6IQ25521 521308 WTR SUPPLY FUEL OIL 1,518.11 1,416.00 .00 .00 3,000.00 3,000.00 .0% 610..2..5521 521309 WTR SUPPLY WATER /SEWER 214.72 214.72 214.72 107.36 500.00 500.00 .0% 6_10_25521 521390 WTR SUPPLY TELEPHONE 1,135.89 830.81 894.01 629.44 2,500.00 2,500.00 .0% 61025530 530000 WTR SUPPLY PROF /TECH SV 4,184.34 16,207.33 - 4,305.33 18,168.07 10,000.00 10,000.00 .0% 61025540_54QQ0_Q WTR SUPPLY SUPPLIES /EQUIPMEN 1,794.13 1,801.79 2,313.74 3,068.01 6,000.00 6,000.00 .0% 6110 40 45 5 WTR SUPPLY WELLS ..2...,5540 .5 9,223.98 9,401.82 6,246.11 9,823.55 20,000.00 20,000.00 .09- 610.2.5540.54Q4..9.9 MWRA WATER EMERGENCY 1,180.44 .00 .00 .00 .00 .00 .0% 61025563_56340Q WTR SUPPLY MWRA 1,772,389.00 1,811,212.00 1,854,203.00 1,545,128.00 1,930,393.00 2,033,000.00 5.31 TOTAL EXPENSES 1,811,350.97 1,859,206.89 1,878,259.34 1,591,000.79 1,992,393.00 2,095,000.00 5.1% 08. CAPITAL EXPENDITURES 61028583 583000 WTR SUPPLY PLANT 67,396.35 .00 .00 .00 .00 .00 .0% 61028584__._584.407 WATER SUPPLY PICKUP TRUCK .00 35,219.16 .00 .00 .00 .00 .09. TOTAL CAPITAL EXPENDITURES 67,396.35 35,219.16 .00 .00 .00 .00 .0% TOTAL WATER - SUPPLY / TREAT 1,974,203.79 1,986,597.44 1,966,362.86 1,677,190.44 2,084,818.00 2,159,950.00 3.6% 03/18/2015 09:21 (TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20162 FY16 Enterprise Funds ACCOUNTS FOR: WATER PRIOR FY3 PRIOR FY2 LAST FY1 ACTUALS ACTUALS ACTUALS 0990 OTHER FINANCING SOURCES /USES 02 OTHER FINANCING SOURCES 6.10.0.24.90__49..099.9. TRANS FROM MULTI -YR PROJECT FD .00 .00 - 148,313.00 61002490 499990 WTR FREE CASH OP BUD SUPPORT - 100,000.00 - 750,000.00 - 150,000.00 TOTAL OTHER FINANCING SOURCE .00 .00 - 750,000.00 - 298,313.00 09 OTHER FINANCING USES .00 61009590 599910 WTR DEBT ISSUE COSTS - 150,000.00 2,500.00 .00 TOTAL OTHER FINANCING USES -1.1% 2,500.00 .00 TOTAL OTHER FINANCING SOURCE - 747,500.00 - 298,313.00 TOTAL WATER 4,821,958.39 4,433,761.49 n - 45,364.91 - 870,000.00 - 915,364.91 .00 .00 - 915,364.91 3,826,858.33 P 11 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 2 CHANGE .00 .00 .00 .0% - 100,000.00 - 100,000.00 - 150,000.00 50.0% - 100,000.00 - 100,000.00 - 150,000.00 50.0% .00 .00 .00 .0% .00 .00 .00 .0% - 100,000.00 - 100,000.00 - 150,000.00 50.0116 4,073,716.78 5,559,414.00 5,500,300.00 -1.1% Water Enterprise Fund Capital + Debt 1 of 6 N Approved Approved Requested Projected =_> egen : e ssu an e x no ye approv Water Ent. Fund Capital& Debt FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 FY -2027 FY -2028 Total Capital & Debt 2,195,786 1,949,421 1,788,675 2,015,429 2,174,289 2,210,569 2,078,069 2,070,569 1,847,069 1,684,569 1,518,069 1,096,075 1,053,375 669,588 497,800 Water CAPITAL 920,000 300,000 200,000 80,000 275,000 425,000 325,000 350,000 159,000 234,000 100,000 112,000 112,000 100,000 100,000 Water Supply Treatment Plant Design 1 Debt Debt MWRA ($3.18mil partial join) 2 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt M iV ($7.8mil full join) 3 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt WTP demo & chlorine ($800k) 4 Debt Debt Debt Debt Debt Well Abandonment 5 225,000 Replace Pickup Truck #3 (2003) 6 39,000 Water Distribution WM:Haverhill &Howard ($2.285m) 7a Debtmwra Debt Debt Debt Debt Debt Debt Debt Debt WM: MWRA loan to be used 7b Debtmwra Debt Debt Debt Debt Debt Debt Debt Debt WM Phase 1 R#1 $4.012miY10yr Ba Debtmwra Debt Debt Debt Debt Debt Debt Debt Debt Debt WM Phase 1 R#2 $3.5mi1110yr 8b Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt WM Reading Phase 2 $5.OmOOyr WM Reading Phase 3 $7.5mit7TBA WM Reading Phase 4 $15mikTBA _ WM: Larch Lane 9 WM Lining Program 10 Meter Replacement 11 120,000 50,000 50,000 50,000 50,000 50,000 75,000 75,000 75,000 75,000 75,000 100,000 100,000 100,000 100,000 100,000 250,000 250,000 250,000 Tank Inspect & Design: Auburn 12 12,000 12,000 Tank Maintenance: Auburn J 13 750,000 Bear Hill Storage Tank ($1.4mil) - remove pending MWRA 2nd connection Booster Station SCADA 14 130,000 _ SCADA Upgrade (every 5 yrs) 15 25,000 Replace Pickup Truck #12 (1997) 16 -- 42,000 T Replace Van #2 17 _- 30,000 Replace Truck#6 18 120,000 Replace Truck#14 19 120,000 Replace Backhoe #420E 20 Replace Utility Truck #5 21 Replace Pickup #15 F22 150,000 100,000 1 42,000 N Water Enterprise Fund Capital + Debt 2 of 6 1 c� Approved Approved Requested Projected =_> egen : Debt (Issue an e (not yet approve Water Ent. Fund Capital B Debt FY -2014 FY -2015 FY -2016 FY -2017 I FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 I FY -2023 FY -2024 I FY -2025 FY -2026 I FY -2027 FY -2028 Water DEBT 1,935,429 , Water Treatment Plant Design 1 Join MWRA(partial $3.18m) 2 252,656 , 56 7,11 9, 9 1 1 185,66T- 178,975 162 75 156,18 Join MWRA(fulll$7.8m) 3 618,150 6 5 5 5 5 5,8 60 000 413,40 3 7,800 Demo WTPlchlodnate($0.8m) 4 80 8,540 --1-85-,-60-0- -18-6,T60- :85 M401, WM:Haverhi118Howard ($2.285m) 7a 185,000- 65, 18 185,000 85, 00 7 �_ WM: MWRA ban to be used 7b 20,00 20, 00 0,000 0 0,000 ---20-,-60-0 WM Phase 1 R #1 $4.012miUt0yr Ba --CO-1,2-0-6- 4 1,200 401, Ot, 401,2 401,200 40-1-,2-60- ----4-0-1,-2-00- t WM Phase 1 R#2 $3.5mil /lOyr I 8b ,5 ,5 ,5 7 , 6 ,5 WM Reading Phase 2 $5.0600yr _ - WM Reading Phase 3 $7.5mikTBA KV Reading Phase 4 $15miYrBA -T�� Repayment of Principal: 935,5w 1,336,200 77T M, 1,586,200 1,506,200 7:91 1,301,200 --TTUW, g00000 890,000 540,000 390,000 Water Treatment Plant Design 1 Join MWRA(partial $3.18m) 2 1 , 0 60, 0 160,000 160,000 ,0 1 0, 1 , 0 160,0M ---f6-O-,W 150,000 15 ,00 Join MWRA(full $7.8m) 3 9 , 390,000 90, 0 90,00 3 390,0 390,0 390,00 390,000 390,00 Demo WTPlchlodnate($0.8m) 4 80,000 80,000 0,000 8-0,60-0 WM:Haverhi118Howard ($2.2B5m) 7a 185,000 85, 00 185, 00 5, 0 0 1 5,000 185,0 5,000 185,00 - WM: MWRA loan to be used 7b 2 ,000 20,000 0,000 -TO-,000 . ,0 --2-T,0-00 0,000 20,000 _ WM Phase 1 R#1$4.012miU10yr 8a 401,200 _ 401,200 401, 0 --35 401,200 401,200 401,200 01,200 401,200 40 , 0 401,200 WM Phase 1 R #2 $3.5mil/10yr 86 NW 5 , -Y5 0-W 5 , 5 , 5 , 350000, , 350,000 5 , _ WM Reading Phase 2 $5.0mi1110yr _ WM Reading Phase 3 $7.5minBA V WM Reading Phase 4 $15MITBA Interest on Long Tenn Debt: 340,786 75 279,369 1 84,07 51,375 29,56 ,8 Water Treatment Plant Design 1 , 0 ---86-,65-f- ----j-2,6V9 - 1 Join MWRA(padial S3.18m) 2 77,71 6 , 5 , 6 9 69 8, 9 25, 6 18,97 12,375 I 6,18 _JoinMWRA(full$7.8m) 3 525 1 65 18 50 3 60 1 , 0 1 1,400 5, 0 7 , 00 5 ,60 3 , 00 23,40 Demo WTPlchlorinatee($0.8m) 4 8, 0 6,100 ,66 WM:HaverhillBHoward ($2.285m) 7a - -- 4v14riVTGVRII Ua-n Vo De use to j22TT5-6- -- WM Phase 1 R #1 $4.012miU10yr WM Phase 1 R #2 $3.SmiUlOyr 8a 8b 7"00 7 , 5 , ,5 ,5_ - - -- WM Reading Phase 2 $5.OmOOyr WM Reading Phase 3 $7.5miUTBA WM Reading Phase 4 $15mA(rBA I .- r x "Y„T�'k ,y .°YES 1 'i$' 1 c� Storm Water Enterprise Fund The Storm Water Division consists of some activities conducted under the general fund budget, and some in the enterprise fund budget. As a whole, the Division is responsible for the construction, maintenance and repair of all catch basins and storm drainage systems. Storm Water FY15 FY16 Change Wages $143,950 $152,400 +5.9% Expenses 60,700 83,400 +37.4% Debt & Capital 165,000 150,000 -9.1% TOTAL $369,650 $385,800 +4.4% Use of Reserves 35,000 Net Budget $369,650 1 $350,800 -5.1% The $40 annual charge for a single family home, and the analogous per square foot charge based on impervious surface for commercial customers, produces about $375,000 in annual revenues. Thus the FY 16 budget will not require any change to that $40 charge; however some reserves are used to allow for any cash flow lags in bill payments. M, 03/18/2015 09:21 TOWN OF READING P 12 blelacheur +NEXT YEAR BUDGET HISTORICAL COMPARISON Ibgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: STORM WATER MANAGEMENT PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS' ACTUALS BUDGET LEVEL 2 CHANGE 0428 STORM WATER MANAGEMENT 03 SALARIES 6500351- .1...5- 114..I3 STMWTR SKILLED LABORER .00 37,542.31 39,797.28 57,403.20 41,250.00 85,700.00 107.8% 65003511 511417 STM WTR LABORER 70,163.84 35,657.36 36,462.72 564.48 38,125.00 .00 - 100.01 6-5.0...43511...,.511453 STMWTR ASST CIVIL ENGINEER 51,947.61 52,957.61 54,667.31 39,685.81 56,575.00 58,700.00 3.89. 650.43511.515444 STM WTR - OVERTIME 4,153.12 4,122.24 2,793.79 1,965.71 4,500.00 4,500.00 .0% 6 03511__.51505.0_ OUT OF GRADE WORK 2,818.78 2,612.35 1,523.68 953.76 3,500.00 3,500.00 .016 TOTAL SALARIES 129,083.35 132,891.87 135,244.78 100,572.96 143,950.00 152,400.00 5.9% 05 EXPENSES 6.5.. 0_Q5519.......519000 STMWTR MEDICARE BENEFITS 1,854.12 1,983.14 1,242.22 .00 1,750.00 1,750.00 .0% 65005519 519700 STMWTR PENSION ASSESSMENT 885.00 2,210.00 2,309.00 13,060.00 2,450.00 13,650.00 457.1% 65005519 519750 STMWTR OPEB CONTRIBUTIONS .00 5,570.00 5,783.00 .00 6,000.00 6,000.00 .0% 6.5005524....... - 52442...8.... DRAINAGE MAINTENANCE 7,133.82 10,812.88 3,887.19 3,115.81 25,000.00 25,000.00 .0% 65.0.45527._5273.01 STM WTR EQUIPMENT RENTAL .00 .00 .00 .00 5,000.00 5,000.00 .0- 65.0.05530.._.5340 -Q. -0 STM WTR PROF /TECH SSERVICES 3,461.96 200.00 790.75 1,516.90 5,000.00 5,000.00 .0% _5005531 531004 PROFESSIONAL DEV /TRAINING .00 .00 1,375.00 .00 2,000.00 2,000.00 .0% 65 Q_05554_.554Q. -QQ STM WTR CLOTHING ALLOWANCE 500.00 700.00 700.00 .00 1,500.00 .00 - 100.0% 6.5.00-5574_...5740...0.0 STMWTR HEALTH INS PREMIUMS 10,275.24 10,275.24 10,840.80 9,756.23 12,000.00 25,000.00 108.3% TOTAL EXPENSES 24,110.14 31,751.26 26,927.96 27,448.94 60,700.00 83,400.00 37.4 °s 06 CAPITAL EXPENDITURES 6540$5$4.._,5- $44.1.3. STMWTR EXCAVATOR A _ 00 54,479.23 .00 .00 .00 .00 .0% \ 6x008588- „588412 STRM WTR* DRAINAGE IMPROVEMENTS _ 69,422.45 24,975.50 - 9,687.25 28,386.42 140,000.00 125,000.00 -10.7% 6500858$ 588421 STM WTR MAPPING DESIGN WORK .00 1,212.79 - 48,500.00 1,000.00 25,000.00 25,000.00 .0% Vii 03/18/2015 09 :21 TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20162 FY16 Enterprise Funds ACCOUNTS FOR: STORM WATER MANAGEMENT PRIOR FY3 PRIOR FY2 LAST FY1 ACTUALS ACTUALS ACTUALS 6,5- 0..0.5,.$..$,....,5$4.2. STM WTR INFRASTRUCT DRAINAGE 255.36 137.50 .00 65008588 588430 STM WTR SAUGUS RIVER DESIGN .00 .00 - 1,280.50 TOTAL CAPITAL EXPENDITURES 69,677.81 80,805.02 TOTAL STORM WATER MANAGEMENT 222,871.30 245,448.15 CY ACTUALS .00 .00 - 59,467.75 29,386.42 102,704.99 157,408.32 P 13 bgnyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 2 CHANGE .00 .00 .0% ,00 .00 .00 165,000.00 150,000.00 -9.1% 369,650.00 385,800.00 4.40 03/18/2015 09:21 `TOWN OF READING 14 blelacheur INEXT YEAR BUDGET HISTORICAL COMPARISON (P bgnyrpts PROJECTION: 20162 FY16 Enterprise Funds FOR PERIOD 99 ACCOUNTS FOR: STORM WATER MANAGEMENT PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 0990 OTHER FINANCING SOURCES /USES 02 OTHER FINANCING SOURCES 65.Op249,04.99099 TRANS FROM MULTI -YR PROJECT FD - 52,457.52 - 75,736.73 .00 .00 .00 .00 .0% 65002490 499990 STM WTR•FREE CASH OP BUDSUPRT .00 - 25,000.00 - 30,000.00 .00 .00 - 35,000.00 .0% TOTAL OTHER FINANCING SOURCE - 52,457.52 - 100,736.73 - 30,000.00 .00 .00 - 35,000.00 .0% TOTAL OTHER FINANCING SOURCE - 52,457.52 - 100,736.73 - 30,000.00 .00 .00 - 35,000.00 .0% TOTAL STORM WATER MANAGEMENT 170,413.78 144,711.42 72,704.99 157,408.32 369,650.00 350,800.00 -5.1% GRAND TOTAL 9,925,650.21 9,938,846.36 9,427,107.45 8,654,884.87 11,924,108.00 11,722,831.00 -1.7% �rJ ** END OF REPORT - Generated by Bob LeLacheur ** Storm Water Enterprise Fund Capital + Debt 1 of 1 �J Approved_ Requested Projecte I I i _ FY -2026 FY -2027 FY15.29 St or_ m WaterEnt.Fund Capital & I FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 I FY -2028 FY -2029 TOTAL Storm Water Capital 165,000 150,000 150,000 1 425,000 150,000 150,000 325,000 150,000 150,000 150,000 150,000 1 150,000 1 150,000 150,000 150,000 2,715,000 Storm Water Debt - - 930,000 899,000 868,000 1 837,000 806,000 775,000 1 744,000+ 713,000 682,000 651,000 790,000 Total Capital & Debt 165,000 150,000 150,000 425,000 150,000 1,080,000 1,224,000 1,018,000 987,000 956,000 925,000 894,000 863,000 832,000 801,000 10,620,000 Storm Water CAPITAL 165,000 150,000 150,000 425,000 150,000 150,000 325,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,715,000 Drainage Improvements projec . 140,000 125,000 125,000 125,000 150,000 150,000 150,000 150,000 150,000 1 150,000 150,000 150,000 150,000 150,000 150,000 2,165,000 MS4 Permit: Consult & Lab test 25,000 25,000 25,000 .. _ 75,000 Saugus River Design/Permit 150,000 150,000 Saugus River Improv. (1) $2mil 1 Debtx Debtx Debtx Debtx I Debtx Debtx Debtx Debtx Debtx Debtx Saugus River Improv. (II) Vrr it 2 _ Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Debtx Aberjona River Design /Permit _ 150, 1 1 150,000 Aberjona River Improv. $2.2mil 3 Debtx I Debtx De I Debtx Debtx Debtx Debtx Debtx Debtx Debtx _ Sweeper: Elgin Pelican 175,000 175,000 _ Storrs Water DEBT 930,000 899,000 868,000 837,000 806,000 775,000 744,000 713,000 682,000 651,000 7,905,000 _ Saugus Riverlmprov.(1 Saugus River Improv, (11) Aberjona River Improv. 1 2 3 300,000 300,000 330,000 290,000 290,000 319,000 280,000 280,000 308,000 270,000 270,000 297,000 260,000 260,000 286,000 250,000 250,000 275,000 240,000 240,000 264,000 230,000 230,000 ! 253,000 220,000 220,000 1 242,000 210,000 210,000 231,000 2,550,000 2,550,000 2,805,000 _ Re-payment of Principal: Saugus River Improv. (I) Saugus River lm rov. 11 Aberjona River Improv. 1 2 3 _ _ _ __ 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 620,000 200,000 200,000 220,000 6,200,000 2,000,000 2,000,000 2,200,000 Interest on Long Term Debt: Saugus River lmprov.l Saugus River/ mprov. II) Aberjona River Improv. 1 2 3 _ _ 1 310,000 100,000 100,000 110,000 279,000 90,000 90,000 99,000 248,000 80,000 80,000 88,000 217,000 70,000 70,000 77,000 186,000 60,000 60,000 66,000 155,000 50,000 50,000 55,000 124,000 40,000 40,000 44,000 _93,000 30,000 30,000 1 33,000 62,000 20,000 20,000 22,000 31,000 10,000 10,000 11,000 1,705,000 550,000 550,000 605,000 �J LEGAL NOTICE OFRE9O' - - - yc j r To the inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on March 24, 2015 in. the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on the following: • Setting the FY16 Water, Sewer and Storm Water Rates 9:00 P.M. • Vote and Sign Order of Taking and Plan for Bus shelter 9:20 p.m. easement at 25 Walkers Brook Drive Copies of the proposed docu- ments regarding these topics are available in the Town Manager's office, 16 Lowell Street,, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and are attached to the hearing notice on the web - site at www.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writ- ing or by email prior to 6:00 p.m. on March 24, 2015 to townmanagergci.reading.ma.0 By order of Robert W.LeLacheur Town Manager 3.17.15 5j- ( TOWN OF READING ORDER OF TAKING The Board of Selectmen of the Town of Reading, in the County of Middlesex and Commonwealth of Massachusetts, acting under the authority of and in accordance with General Laws Chapters 79, as amended, and by virtue of the authority conferred upon them by a vote of more than two - thirds pursuant to Article 6 of the Special Town Meeting held on November 10, 2014, a certified copy of which is attached hereto as Exhibit A, do hereby take by eminent domain a permanent easement over the following parcel of land: That land shown as "EASEMENT AREA = 108.3 SF" on the plan attached hereto as Exhibit A and entitled "'Easement For Construction & Maintenance Of Bus Shelter Located At 25 Walkers Brook Dr., Reading, MA', scale: 1" = 5', dated September 18, 2014, prepared by "Bay State Surveying Associates, Beverly, Massachusetts," said plan to be recorded herewith. Said easement shall be for the purpose of authorizing the installation, maintenance, repair, operation, and use by members of the public of a bus stop waiting area and shelter on said parcel. Being a portion of the property conveyed to 25 WBD LLC by deed recorded with Middlesex South District Registry of Deeds in Book 47593, Page 537. No damages will be awarded. G. L. c.79, § §14 and 16, provide the owner of record may petition the Superior Court for an assessment of damages within three (3) years after the right to damages has vested. .5j IN WITNESS WHEREOF, a majority of the Board of Selectmen of the Town of Reading have adopted the foregoing Order of Taking this day of 2015. JOHN ARENA, CHAIR DANIEL ENSMINGER KEVIN M. SEXTON Middlesex, ss. MARSIE K. WEST, VICE CHAIR JOHN R. HALSEY COMMONWEALTH OF MASSACHUSETTS On this day of ' 2015, before me, the undersigned notary public, personally appeared Kevin M. Sexton, John Arena, John R. Halsey, Daniel Ensminger and Marsie K. West, as they are the members of the Board of Selectmen for the Town of Reading, proved to me through satisfactory evidence of identification, which was to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose. Notary Public sIf 3 N/F 55 WB DEVELOPMENT ACQUISTIONS, LLC N/F DANIS READING REALITY TRUST #25 WALKERS BROOK DRIVE N/F 25 WBD LLC AHOLD FINANCIAL SERVICES AREA OF EASEMENT TAKING = 108.3t SF EXIST. 25' DRAIN EASEMENT 3: N49'50'17 "W z / 1 �~ O ! 00 / � N 77.84' R= 1000.00 286.83' WALKERS BROOK DRIVE (75' PUBLIC WAY) j \ 20.00' 1 N W l 1 � 1 rn THE LINES OF STREETS on WAYS SROMN AM THOSE OF G iW Ila s �1 I FURTHdR CERTTPY THAT I HAVE CON""ND IIIM THE RULES Cq l • 5 No 1 0 Tn1 �1 �l L1] , 5a tn tYl � i a o 1 N/F DANIS READING REALITY TRUST #25 WALKERS BROOK DRIVE N/F 25 WBD LLC AHOLD FINANCIAL SERVICES AREA OF EASEMENT TAKING = 108.3t SF EXIST. 25' DRAIN EASEMENT 3: N49'50'17 "W z / 1 �~ O ! 00 / � N 77.84' R= 1000.00 286.83' WALKERS BROOK DRIVE (75' PUBLIC WAY) _ m CIVIL #w3a GEORGE .L ZAMBOURAS. P.E. READING Td1M} ENGINEER REGISTRY USE ONLY APPROVED: Date. Board of Selectmen Town of Reading GRAPHIC SCALE (INFEr) I inch . 5 tt. TOWN OF READING MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS EASEMENT FOR CONSTRUCTION & MAINTENANCE OF BUS SHELTER LOCATED AT 25 flALAERS BROOK DR.. READING, NA SCALE: 1 IN R 5 FT DATE: SEPT. 18, 7014 JEFFREY T. ZAGER, DIRECTOR D.P.W. GEORGE J. ZAMBOURAS. P.E., TOWN ENGINEER SAY STATE SURVEYING ASSOCIATES 100 CUMMINGS CENTER BEVERLY, MA 01915 CHAPTER 380, ACTS OF 1863 REFERENCE: I CERTIFY THAT THE PROPER" LINES SHOMN ON THIS PLAN ARE TNZ LWES DIVIDIAC &XISMNO OWNS RSHIP, AND DEED: BOOK 47593 PAGE 537 THE LINES OF STREETS on WAYS SROMN AM THOSE OF PLAN: BOOK 4586 AT END PfIDLic OR PRIVATE S rsm OR ■AYS ALREADY ESTABLISHER AND THAT NO NEM LINES POR DIVISRIN OF EXISTIAC OMNERSNIP OR FOR NW PAYS ARS SHORN I FURTHdR CERTTPY THAT I HAVE CON""ND IIIM THE RULES AND RACULATIONS OF THE REGISTERS OF DEEDS IN PRSPARINO THE PLAN. PROFESSIONAL LAND SURVEYOR DATE _ m CIVIL #w3a GEORGE .L ZAMBOURAS. P.E. READING Td1M} ENGINEER REGISTRY USE ONLY APPROVED: Date. Board of Selectmen Town of Reading GRAPHIC SCALE (INFEr) I inch . 5 tt. TOWN OF READING MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS EASEMENT FOR CONSTRUCTION & MAINTENANCE OF BUS SHELTER LOCATED AT 25 flALAERS BROOK DR.. READING, NA SCALE: 1 IN R 5 FT DATE: SEPT. 18, 7014 JEFFREY T. ZAGER, DIRECTOR D.P.W. GEORGE J. ZAMBOURAS. P.E., TOWN ENGINEER SAY STATE SURVEYING ASSOCIATES 100 CUMMINGS CENTER BEVERLY, MA 01915 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2015. , Constable A true copy Attest: Laura Gemme, Town Clerk �to TOWN WARRANT OWN OP Rfq�/ C ,6J9'INc00.4�p' COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3. 4, 5, 6, 7 and 8 Reading Memorial Hiqh School, Hawkes Field House, Oakland Road TUESDAY, the SEVENTH DAY OF APRIL, A.D., 2015 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; One member of the Board of Selectmen for three years; One member of the Board of Selectmen for one year; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; One member of the School Committee for one year; and Sixty Seven Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; Precinct 3 Eight members for three years; One member for two years; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Precinct 7 Eight members for three years; One member for two years; Precinct 8 Eight members for three years; and One member for one year. � 1(zl/ and to vote on the following question: Question 1: CHARTER Shall this Town approve the Charter Amendment proposed by the Town Meeting, as summarized below? The proposed Charter Amendment retains the representative town meeting form of government. Proposed changes include updates to conform more closely to existing state law; to reflect current municipal practice; and to simplify, clarify and modernize language. The proposed Amendment also includes several technical corrections. Major changes include: • Finance Committee term limits would be amended to exclude any partial terms served by a Committee member that are less than two years. • The Board of Assessors would be changed from an elected board to an appointed board. The number and term of members would remain the same, but the Board of Selectmen would be responsible for appointing the Board of Assessors. • The Town Manager would be responsible for appointing the Town Appraiser, subject to confirmation by the Board of Assessors. • A new Charter Review Committee would be created and charged with reviewing the Charter every 10 years. • The power to create new boards or committees for specific purposes would be extended to all elected boards and committees. Currently, only the Board of Selectmen has this authority. • A new section would be added to authorize associate membership on appointed boards and committees. • Town Counsel appointment would be changed from annually to "at will." • Budget deadlines for the Town Manager and School Committee would be amended to reflect current practice. • Procedures would be included to clarify the removal process of members of appointed boards and committees. Because certain types of Charter changes are beyond the power of Town Meeting and the local voters, implementation of the Town Meeting's proposals requires two separate processes. Those sections that may be sent to the local voters by Town Meeting are included in this Question. Those sections that are beyond the power of Town Meeting to recommend to the voters are being sent to the State Legislature in a request for a Special Act and are not included in this Question. Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY- SEVENTH DAY of APRIL A.D., 2015 at seven -thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. 51(3 ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following report(s) are anticipated: ➢ Board of Selectman Chair xxx "State of the Town" ➢ Finance Committee Chair Mark Dockser "FY16 Budget Report and Financial Overview" ➢ Library Building Committee Chair David Hutchinson "Project Update" ➢ Firearms Instructional Motion Update xxx Board of Selectmen ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend the FY2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states (section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2015 — FY2025 CIP (current year plus ten years): SKH General Fund FY16: $1,677,000 $1.0 mil. Birch Meadow field lighting (a portion moved up from larger project in FY17) $620,000 RMHS Retaining wall repairs $ 34,000 DPW Car #5 Chevy Blazer (replace 2000 model) $ 23,000 Firefighter breathing air bottles & related safety face pieces (moved up from FY17) FY16: - $314,000 ($134,000) Town Fac: Main Fire Station roof repair project (defer to FY17) ($120,000) Town Fac: Town Hall roof repair project — retain only $80,000 for connector repairs ($ 60,000) Town Fac: West Side Fire Station roof repair project (defer to FY17) FY17: +$519,000 $134,000 Town Fac: Main Fire Station roof repair project (from FY16) +$120,000 Town Fac: Town Hall roof repair project (from FY16 - now $420k total) $115,000 DPW Truck #10 (move up from FY19) $100,000 DPW Aerial Pickup Truck #14 (replaces 1994 model) $ 60,000 Town Fac: West Side Fire Station roof repair project (from FY16) ($ 10,000) Firefighter breathing air bottles (move up to FY15) FY17+ ($800,000) Reduce Birch Meadow field project to $1.5 million Various other changes made Enterprise Funas - water FY15 and FY17: $0 No changes made FY16: +$150,000 $150,000 Utility Truck #5 (move up from FY22) Y18+ Various changes made Enterprise Funds - 5ewer FY15: +$600,000 $520,000 Batchelder Road Sewer Station (move up from FY16) $ 80,000 SCADA programming for Sewer Station projects FY16: ($480,000) $ 40,000 Pickup truck #8 (moved up from FY17) ($520,000) Batchelder Road Sewer Station (move up to FY15) FY17: ($40,000) ($40,000) Pickup truck #8 (moved up to FY16) FY18+ Various changes made 5' i�S cnief rlSe rU11US — aWlnl WWOLVI FY15: 0 No changes FY16: ($25,000) +$100,000 General drainage improvement projects (total now $125,000) ($125,000) Eliminate purchase of new dump truck FY17: ($25,000) +$125,000 General drainage improvement projects (total now $125,000) ($150,000) defer Saugus River Design to FYI FY18+ Various changes Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2015 — FY 2025 Capital Improvements Program by a vote of xx at their meeting on March 25, 2015. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bvlaw Committee_ Report: No report By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( *) next to their name. Please note that the Board of Selectmen may act as the sponsor for Articles at Town Meeting, but they do so as a courtesy and may or may not agree with it. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted xx to support this Article. After the vote on Article 4 (above) concludes, the Special Town Meeting will begin. When the Special Town Meeting concludes, Article 5 (below) will be considered. ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town Meeting of April 28, 2014 and amended under Article 8 of the Special Town Meeting of September 29, 2014, further amended under Article 4 of the Special Town Meeting of January 5, 2015 and further amended under Article 6 of the Special Town Meeting of February 23, 2015; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take -any other action with respect thereto. Finance Committee SVb Background: (_nn-1 Minrl _ Wana¢ nnrl Fvnpncps Account Line Description Decrease Increase B91 - Benefit wages Disability Retirement (Three Firefighters - Sewer station project (Batchelder Road) moved up from FY16 $520,000 SCADA for sewer station projects $80,000 $151,662 (new line) cost shifted from department to central Subtotals $0 $600,000 location Net Operating Expenses B99 - Benefits Retirement ($49,000) $224,000 $600,000 Health Insurance Premiums $175,000 -Expenses C99 - Capital DPW Car #5 Chevy Blazer $34,000 $ 57,000 Expenses Firefighter breathing air bottles & related safety face pieces $23,000 D99 - Debt Service Interest savings from refinancing $75,000 $75,000 G92 - Administrative Legal expenses $80,000 $115,000 Services Expenses Charter $20,000 (8,500 copies mailed) Tech nolo /Police software license $15,000 J92 - Public Safety Police Academy tuition reimbursed by $ 3,500 employee directly to General Fund $3,500 -Expenses K91 - Public Works Vacation /Sick Retirement buyback $11,628 $ 11,628 wages K92 - Public Works Professional Development $10,000 $50,000 expenses Shade Trees $2,000 Fuel $62,000 K93 - Public Works Snow & Ice removal $850,000 $850,000 snow & ice K94 - Public Works Rubbish disposal ($75,000) $ 75,000 street lights K95 - Public Works Street lights ($25,000) $ 25,000 Rubbish L92 - Library Library Long Range Plan $40,000 $40,000 Expenses Subtotals $449,000 $1,228,790 Net Operating Expenses $ 779,790 From Sick Buyback stabilization fund $ 11,628 From Inspections Revolving Fund $ 140,000 From Free Cash $ 628,162 C : C A - W­ac 'Jnd Fvna n CPC Account Line Description Decrease Increase X99 Sewer Sewer station project (Batchelder Road) moved up from FY16 $520,000 SCADA for sewer station projects $80,000 $600,000 Subtotals $0 $600,000 Net Operating Expenses $600,000 From Sewer Reserves $600,000 5 K1 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on March 24, 2015 voted xx to support this Article. n ARTICLE 6 To see if the Town will vote to transfer funds received from the Commonwealth of Massachusetts, pursuant to Section 9 of Chapter 40R of the Massachusetts General Laws, in payment for development within the Town's Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading has received an additional $150,000 payment from the State for the 40R Smart Growth project at Reading Woods. This Article will move the $150,000 from Free Cash and into the 40R Stabilization Fund, which will therefore have a $503,000 balance. Prior 40R funds have been allocated to school technology and roadway and sidewalk improvements, but no use of offsets are planned as part of the FY16 budget. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 7 To see what sum the Town will appropriate to the irrevocable trust for Ci) "Other Post - Employment Benefits Liabilities" or take any action with respect thereto. Board of Selectmen Background: As part of the FY15 budget the town voted $475,000 in the general fund, $50,000 in the water fund, $20,000 in the sewer fund and $6,000 in the storm water fund for the Other Post Employment Benefit (OPEB) contributions. Although savings from health insurance premiums are available, this year they are needed to help pay for the snow and ice budget deficit so no further contributions are proposed. This Article will therefore move the total of all these OPEB contributions ($551,000) to the irrevocable trust for Other Post Employment Benefit liabilities. The OPEB valuation as of June 2013 shows the Town's OPEB liability at $67.2 million. The three Enterprise Funds and the Light Department are on an aggressive fully funding twenty year schedule, and the General Fund is on a partial funding schedule projected over thirty years. The latter will transition to a full funding schedule as soon as possible, as is required by law or after the Pension Fund is fully funded in FY28. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. 5"5 Bylaw Committee Report: No report. ARTICLE 8 To see if the Town will vote to accept the provisions of Section 1 of Chapter 901 of the Massachusetts General Laws, to allow the Town to participate in the Complete Streets Certification Program, and to apply for and receive grants pursuant to said program; or take any action with respect thereto. Board of Selectmen Background: Article 8 seeks approval from Town Meeting to allow the Town to access Complete Street Funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws, including applying for and receiving grants in association with identified complete streets projects. The Board of Selectmen adopted Reading's Complete Street Policy on July 29, 2014, making the community eligible for "Certification" under the Complete Streets Program. Once certification is received, the Town will then be eligible to apply for grants and /or funding under Section 1 of Chapter 90 -1 of the Massachusetts General Laws to implement Complete Streets Project, provided however, that Town Meeting as accepted this statute. A "Complete Street" is a street that accommodates all users including drivers, bicyclists and pedestrians. It allows for pro- active planning to ensure that a right -of -way is constructed or reconstructed to provide for safe travel for everyone in a manner that is specific to that particular situation. Some examples of complete street elements include: - Pedestrian: Sidewalks, crosswalks, curb neckouts, curb ramps, retimed pedestrian signals, audible signals, median refuges; - Bicyclists: Bicycle lanes, cycle tracks, sharrows, wide shoulders; - Streetscape: Improved lighting, streets trees, plantings, trash receptacles, street furniture; - Traffic calming: Narrowed travel lanes, rotaries, bow outs, tight curb radii, speed humps, rumble strips; - Shared roads, multi -use paths; - Improved signage. Reading already has many complete street elements and several are located right in the downtown. Here are some examples of complete street elements in Reading: Note that Reading stands a solid chance of receiving grant funding as our Complete Streets Policy was ranked in a sixth place tie across the entire country, as reported by the National Complete Streets Coalition. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: ARTICLE 9 To hear the report of the Board of Selectmen relative to the laying out and the widening and relocation of the following named streets under the provisions of Chapter 82 of the Massachusetts General Laws; and to see if the Town will vote to accept such streets as and for public ways and to authorize the Board of Selectmen to acquire by gift, purchase or eminent domain any land or interest in land necessary for such laying out, and act on all manners relating thereto: Cory Lane from Zachary Lane to dead end Nugent Lane from Pearl Street to dead end Pondview Lane from Fairchild Drive to dead end Dividence Road from Franklin Street to Zachary Lane or take any other action relative thereto. Board of Selectmen Background: This Article will be tabled and brought back to November 2015 Subsequent Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 10 To see if the Town will to authorize the Town Manager to enter into a contract or contracts for the acceptance, processing or disposal of its municipal solid waste, including any extension, renewal or option under an existing contract, for a term in excess of three years, upon such terms and conditions determined by the Town Manager to be in the best interests of the Town; or take any other action with respect thereto. Board of Selectmen Background: Subsequent Town Meeting in November 2005 authorized the Town Manager to enter into a contract for this purpose exceeding three years but not twenty years. The final deal struck a few months later involved a five -year contract with a five -year renewal, which expires on July 1, 2016. The current rubbish and recycling collection contractor is in the process of putting together proposals for both five and ten years, with additional renewal options. While rubbish and recycling contracts are not subject to typical state procurement laws, the current climate in the industry is more competitive than it was ten years ago. As a result the Town may decide to issue a formal request for competitive quotes from any qualified parties instead of renewing with the current contractor. The final determination will be made by the Town Manager in consultation with the Board of Selectmen. Factors for this decision will include level and quality of service in addition to short-term and long -term cost considerations. The required first step is for Town Meeting to grant permission to enter into any contract longer than three years. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report ARTICLE 11 To see if the Town will vote to amend Section 8.8 Animal Control of the General Bylaw in the following manner: 8.8 Animal Control Pursuant to the authority set forth in M.G.L. Chapter 140,_ Sections 136A -137E. inclusive, and any other relevant statutes and regulations issued pursuant thereto 147A, the following bylaw is enacted for the regulation of dogs in the Town of Reading. 8.8.1 Definitions As used in this bylaw, the following words and terms have the following meanings: 8.8.1.1 Animal Control Appeals Committee (ACA C) The "Hearing Authority," as that term is defined in M.G.L. Chapter 140, Section 136A charged with the responsibility of handling dog complaints, pursuant to M.G.L. Chapter 140, Section 157. 8.8.1.2 Animal Control Officer (ACO) A person desigi= �e appointed by the Town Manager who is authorized to enforce this Bylaw and M.G.L. Chapter 140 Sections 136A -174E, inclusive. su I/ 8.8.1.43 Dangerous Dog A dog that either; (a) without justification, attacks a person or domestic animal causing physical injury or death; or (b) behaves in a manner that a reasonable person would believe poses an unjustified imminent threat of physical injury or death to a person or to a domestic or owned animal. 8.8.1.34 Effective Voice Control To be under effective voice control, the animal must be within the owner's or keeper's sight and the owner or keeper must be carrying a leash and the animal must refrain from illegal activities. 8.8.1.45 Euthanize An order by the Animal Control Appeals Committee (ACAC) that a dangerous dog be euthanized in accordance with M.G.L. Chapter 140 and the American Veterinary Medical Association Guidelines on Euthanasia. 8.8.1.56 Keeper A person business corporation entity or society, other than the owner, having possession of a dog. Any person ; a! within the wneF, deg 8.8.1.67 Kennel Four or more dogs, six months of age or older, kept on a single property, whether for breeding, boarding, sale, training, hunting, companionship or any other purpose. "Kennel" includes commercial boarding or training kennel, commercial breeder kennel, domestic charitable corporation kennel, personal kennel or veterinary kennel. 8.8.1. -78 Kennel License A special license issued to a kennel, which allows payment of a single fee covering all dogs in the kennel; with the kennel license, the kennel owner receives a special kennel tag for each dog in the kennel. 8.8.1.89 License A dog's registration, evidenced by a tag issued annually by the Town Clerk to the owner or keeper of each dog residing in Reading and worn by the dog securely fixed to its collar or harness. 8.8.1.910 License Transfer The registration issued to a dog already licensed in another U.S. jurisdiction, after the dog moves into the Town of Reading. 8.8.1.4811 License Period An annual period, from January 1 through December 31. 8.8.1.4412 Muzzling Using a device that fits over a dog's mouth and prevents it from biting, but that does not cause any injury or interfere with the vision or respiration of the dog that wears it. 8.8.1.4411 Nuisance Dog A dog that: (i) by excessive barking or other disturbance, is a source of annoyance to a sick person residing in the vicinity; or 00 by excessive barking causing damage or other interference a reasonable person would find such behavior disruptive to one's auiet and peaceful enjoyment: or (iii) has threatened or attacked livestock a domestic animal or person, but such threat or attack was not a grossly disproportionate reaction under all the circumstances 8.8.1.4314 Permanent Restraint An order issued by the Animal Control Appeals Committee under Section 8.8.5.3 requiring a dangerous dog's keeper to restrain it. 8.8.1.4415 Restraint Limiting, restricting, or keeping an animal under control by means of a physical barrier (e.g., a leash, substantial chain or line, visible or invisible fence). S.8.1A3ifi Running at Large A dog is running at large if it is not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, or on a leash, or under effective voice control (i.e., within the owner's or keeper's sight and the owner or keeper is carrying a leash). 8.8.1.4617 Temporary Confinement Order _ An order issued by the ACO pursuant to Section 8.8.4.4 authorizing or Formatted: Indent: Left: 1" requiring the temporary housing of an animal. 8.8.1.18 Temporary Restraint Order An order issued by the ACO under Section 8.8.4.3 requiring the dog's owner or keeper to restrain a nuisance dog or suspected dangerous dog for thirty (30) days. An invisible fence will not be considered a temporary restraint for a suspected dangerous dog. 8.8.1.4419 Other Meanings Any word or term defined in M.G.L. Chapter 140 Section 136A and not otherwise defined here, is incorporated by reference. 8.8.2 Vaccination, Licensinq and Fees 8.8.2.1 Three or fewer dogs License and vaccination requirements All dogs six months and older, while residing in the Town of Reading, must have a license from the Town Clerk. To obtain or renew the license, each dog owner or keeper must annually present proof of a current rabies vaccination. When a veterinarian determines that vaccination is inadvisable, the owner or keeper may present a veterinarian's certificate exempting an old or sick dog from vaccination for a stated period of time. New Dogs 50 Within thirty (30) days of acquiring a dog six (6) months of age or older, each dog owner or keeper in Reading must present proof of that dog's current rabies vaccination and obtain a license and dog tag from the Town Clerk. New Puppies Within six (6) months of a puppy being born, each dog owner or keeper in Reading must present proof of that puppy's current rabies vaccination and obtain a license and dog tag from the Town Clerk. New Residents A new resident who owns a dog six (6) months of age or older must license it within thirty (30) days after moving into Reading. The Town Clerk will issue each dog a transfer license upon the owner's or keeper's surrender of a current license from another U.S. jurisdiction and proof of current rabies vaccination. The transfer license is valid until the next regular licensing period. Lost Tags and Replacement Tags Dog owners and keepers must replace a lost tag within three (3) business days of the loss, by obtaining a replacement tag from the Town Clerk. Tag exemptions for dog events and medical reasons: A dog while actually participating in an official dog sporting or dog fancy event (if the event sponsors do not allow participants to wear tags) is exempt from the requirement that its license tag be affixed to its collar, provided its owner or keeper has the tag at the event and available for inspection by the ACO. When a veterinarian determines that a dog cannot wear a collar for medical reasons, the dog is exempt from wearing a tag until it recovers, from the requirement that its license tag be affixed to its collar, provided its owner or keeper has the tag in his or her possession and available for inspection by the ACO. Annual Renewal Dog owners and keepers must renew each dog license annually. The annual licensing period runs from January 1 through December 31. License due Date and Late Fee The application form for obtaining, renewing or transferring a license shall be available to each household no later than December 31 each year. Dog owners and keepers must return forms and fees to the Clerk by March 31 (or the first business day thereafter, if March 31 falls on Friday, Saturday, Sunday or legal holiday). Any license renewed after this date is overdue, and the owner or, keeper must pay a late fee as determined by the Board of Selectmen in addition to the license renewal fee. The overdue license fee and the late fee may be added to the owner's or keeper's tax bill or may be recovered through the imposition of a municipal charges lien on any property standing in the name of the dog owner or keeper, pursuant to M.G.L. Chapter 40 Section 58. License Fees The fees for licensing each dog shall be determined by the Board of Selectmen. The fees shall differentiate between neutered or spayed dogs, and non - neutered or non - spayed dogs. The fee for neutered or spayed dogs shall be less than the fee for non - neutered or non - spayed dogs. There is no fee for a dog license for service dogs as defined by the Americans with Disabilities Act or regulations promulgated thereunder. No fee shall be charged for a license for a dog owned by a person aged 70 years or over. 8.8.2.2 Four or more dogs License and Vaccination Requirements Anyone who owns or boards four or more dogs within the Town of Reading must apply for and obtain a kennel license from the Town Clerk. (This requirement shall not apply to medical boarding by any licensed veterinarian practicing in the Town of Reading.) To obtain or renew the license, the kennel licensee who is also the owner or keeper of the dogs must present proof of current rabies vaccinations for each dog older than six months in the kennel. When it is off the kennel property, each dog in the kennel must wear a kennel tag, issued by the Town Clerk, affixed to its collar or harness. Kennel licensees who offer temporary boarding services must obtain valid proof that each dog in the kennel that is older than 6 months has received a current rabies vaccination which proof must be maintained in accordance with 8.8.2.1 bullet one herein. New Dogs and New Puppies The kennel licensee who is also the owner or keeper of the dogs must report to the Town Clerk each new dog in the kennel within thirty (30) days of its acquisition, show proof of current vaccination, and obtain a kennel tag for that dog. The kennel licensee must show proof of current vaccination and obtain a tag for each puppy when it reaches six months old. Inspection Process Before the Town Clerk can issue the kennel license, the Health Division Animal Inspector must inspect the proposed kennel, file a report on the inspection, and favorably recommend that the kennel meets all the following requirements: • The location of the kennel is appropriate for housing multiple dogs. • The location of the kennel on the property will have no significant adverse effect on the peace and quiet or sanitary conditions of the neighborhood. • The area provided for housing, feeding, and exercising dogs is no closer than twenty (20) feet to any lot line. • The area provided for housing, feeding, and exercising dogs is no closer than fifty (50) feet to any existing dwelling on an abutting lot. • The kennel will be operated in a safe, sanitary and humane condition. • Records of the numbers and identities of the dogs are properly kept. • The operation of the kennel will be consistent with the health and safety of the dogs and of the neighbors. Periodic Inspections Before a kennel license is renewed, and at any time they believe it necessary, the ACO and /or the Health Division may inspect any kennel. If the ACO or the Su�j Health Division determine that the kennel is not being maintained in a safe, sanitary and humane condition, or if the kennel records on the numbers and identities of the dogs are not properly kept, the ACO will report the violations to the Animal Control Appeals Committee (ACAC) for a hearing on whether to impose fines or revoke the kennel license. Kennel Review Hearings Within seven (7) business days after receiving the ACO's report of violations, the ACAC will notify all interested parties of a public hearing to be held within fourteen (14) days after the notice date. Within seven (7) business days after the public hearing, the ACAC shall either revoke the kennel license, suspend the kennel license, order compliance, or otherwise regulate the kennel. Penalties Any person maintaining a kennel after the kennel license has been denied revoked or suspended will be subject to the penalties in Section 8.8.7 of this bylaw. Annual Renewal Each kennel licensee must renew the license annually at the Town Clerk's Office. The annual licensing period runs from January 1 to December 31. License Due Date Kennel license renewal forms will be sent to each licensed kennel no later than December 1 each year. Kennel licensees must return forms and fees to the Town Clerk by January 15 (or the first business day thereafter, if the 15th falls on Friday, Saturday, Sunday or legal holiday). Failure to pay on time will result in a late fee, due in addition to the license fee. The overdue license fee and the late fee may be added to the licensee's tax bill or may be recovered through the imposition of a municipal charges lien on any property standing in the name of the kennel licensee, pursuant to M.G.L. Chapter 40 Section 58. Nothing in this bylaw shall prevent or abrogate the Board of Health's authority to license and inspect kennels in the Town of Reading. Fees The fees for licensing each kennel shall be established by the Board of Selectmen. Incorporation The following provisions of M.G.L. Chapter 140 are expressly incorporated herein: Section 137B - Sale or other delivery of unlicensed dog by kennel licensee; Section 137D - Licensee convicted of violation of statutes relating to offenses against animals; and Section 138A - Importation of dogs and cats for commercial resale, etc. 8.8.3 Conduct of Animals 8.8.3.1 Endangering Safety No animal owner or keeper shall allow it's animal to bite, menace or threaten, all without provocation, so as to endanger the safety of any person, domestic animal or livestock provided such threat or attack was not a grossly disproportionate reaction under all the circumstances. This section is not meant to preclude an animal from acting as a watchdog on its owner's or keeper's property. 8.8.3.2 Disturbing the Peace No animal owner or keeper shall allow the animal to disturb the peace of any neighborhood by making excessive noise without provocation. Noise is excessive if it is uninterrupted barking, yelping, whining, or howling, causing damage or other interference that a reasonable person would find disruptive to one's quiet and peaceful enjoyment for a period of time exceeding 15 minutes. Or, by excessive barking or other disturbance, which is a source of annoyance to a sick person residing in the vicinity. This section is not meant to preclude a dog from acting as a watchdog on its owner's or keeper's property. 8.8.3.3 Damaging Property No animal owner or keeper shall allow the animal to damage public or private property or realty. 8.8.3.4 Running at Large When not on the private property of its owner or keeper, or on private property with the express permission of that property's owner, an animal must be on a leash or may be under effective voice control in locations noted below. To be under effective voice control, the animal must be within the owner's or keeper's sight and the owner or keeper must be carrying a leash. 8.8.3.5 Voice Control in Place of Leash Control Allowed A dog shall be under voice control when within the Town Forest or on Conservation lands. 8.8.3.6 Public Gatherings - Leash Control Only An animal may be at any public gathering not otherwise specified in this bylaw only if it is on a six -foot or shorter leash and the animal must refrain from illegal activities. 8.8.3.7 School Grounds Animals are not allowed during school - leash control only at other times. Unless the school Principal gives permission in advance, no animal may be on school grounds from thirty (30) minutes before classes begin until thirty (30) minutes after classes end. At all other times, the animal may be on school grounds only if it is on a six -foot or shorter leash. An animal is not violating this prohibition if it remains within a vehicle. 8.8.3.8 Exception for Assistance Animals (service animals) Section 8.8.3.4 does not apply to any properly trained assistance animal or service animal while performing its duties. 8.8.3.9 Chasing No animal owner or keeper shall allow the animal to chase a person, motor - powered vehicle, human - powered vehicle, or animal drawing or carrying a person. 8.8.3.10 Dog Litter Every dog owner or keeper is responsible for expeditiously removing any dog feces the dog deposits anywhere except on its owner's or keeper's private property, on other private property with the property owner's permission. This provision does not apply to any assistance dog or service dog while it is performing its duties. 8.8.4 Animal Control Officer 8.8.4.1 Appointment The Town Manager shall appoint an Animal Control Officer (ACO) under the provisions of M.G.L. Chapter 140 Sections 151 and 151A to carry out the provisions of this bylaw and to perform such other duties and responsibilities as the Town Manager or his designee may determine. 8.8.4.2 Duties The ACO's duties shall include but not be limited to the following: • Enforcement of the Town of Reading Animal Control bylaw and relevant State regulations. • Explanation of bylaw violations. • Notification to the owner or keeper of unlicensed dogs. 8.8.4.3 Issuance of Temporary Restraint Orders The ACO shall issue ae erder of Ttemporary Rrestraint Order to the owner or keeper of any animal that is a nuisance or that is awaiting a decision under Section 8.8.6 as to whether it is dangerous. An eFEleF E) Ttemporary Rrestraint Order is an order that the animal must be confined to its owner's or keeper's property when not on a six (6) foot or shorter leash or may be ordered to be sheltered at a local kennel or veterinarian facility at the animal owner's or keeper's expense; muzzling will be at the ACO's discretion. It shall be in force for no more than thirty (30) days unless the ACO renews it in writing for subsequent thirty (30) day periods. The ACO shall rescind or stop renewing the order when, in the ACO's judgment, restraint is no longer required. The animal's owner or keeper can petition the Animal Control Appeals Committee (ACAC) under Section 8.8.5.2 to rescind the erdeF of Temporary Restraint Order. 8.8.4.4 Issuance of an order a Temporary Confinement Order The ACO may make arrangements for the temporary housing of any animal that is to be confined under the provisions of this bylaw and may issue an Temporary Confinement Order authorizing such temporary housing. The housing may be at local veterinary clinics, or at dog kennels within the Town or neighboring towns, and shall be at the animal owner's or keeper's expense. 8.8.4.5 Complaint Resolution The ACO shall investigate all written complaints arising within the Town pertaining to violations of this bylaw and try to mediate disputes between Town residents complaining that a dog owned or kept in Town is a nuisance dog or a dangerous dog. 8.8.4.6 Recordkeeping The ACO shall keep accurate, detailed records of the confinement and disposition of all animals held in custody and of all bite cases reported, and the results of investigations of the same. The ACO shall maintain a telephone poK log of all calls regarding animals and submit a monthly report summarizing the log to the ACAC. 8.8.5 Animal Control Appeals Committee (ACAC) 8.8.5.1 Composition of the ACAC The Animal Control Appeals Committee is comprised of three Reading residents, none of whom can be employees of the Town, appointed to three - year overlapping terms by the Board of Selectmen. The ACAC will annually select a member to serve as the Chair. At least one of the three members must be a dog owner. 8.8.5.2 Right to Appeal When the ACO has investigated a complaint regarding an animal's behavior and has issued a- find+Rg eFan eFEleFe€ Temporary Restraint Order or a Temporary Confinement Order with which either the animal's owner or keeper or the complainant disagrees, then either party may appeal by sending a written request to the Town Clerk within ten (10) business days after issuance of the ACO's decision. Following the Clerk's receipt of a written appeal, the ACAC shall hold a public hearing on the appeal within fourteen (14) days, at which the dog owner or keeper, the complainant, and the ACO must appear. 8.8.5.3 Findings and Further Appeals The ACAC shall vote at the public hearing on whether to uphold, reverse, or modify the ACO's temporary order rand shall mail its ruling to the animal owner or keeper, complainant, and ACO within three (3) business days after the public hearing. 8.8.5.4 Hearings The ACAC shall hold public hearings and make decisions on any dangerous dog declaration under Section 8.8.6 or a nuisance dog declaration under Section 8.8.7. 8.8.5.5 Further Appeals An appeal from an order or decision of the ACAC may be made by either the Owner or Keeper or Complainant within 10 days at the Woburn District Court. 8.8.6 Dangerous Dogs 8.8.6.1 Declaring a Dog Dangerous A dog that either; • without justification, attacks a person or domestic animal causing physical injury or death; or • behaves in a manner that a reasonable person would believe poses an unjustified imminent threat of physical injury or death to a person or to a domestic or owned animal may be declared dangerous by the ACAC. An exception may be made for a puppy (animal under six (6) months old) that draws blood, or for a dog that attacks or bites an unaccompanied domestic animal on the dog owner's or keeper's property. 8.8.6.2 Procedure for Declaring a Dangerous Dog Upon the written complaint of the ACO, any other public safety agent, or upon the petition of individual the Animal Control Appeals Committee (ACAC) shall sW l `i hold a public hearing, after which it will determine whether it should declare a dog dangerous and, if so declared, what remedy is appropriate. 8.8.6.3 Exceptions No dog shall be deemed dangerous: • Solely based upon growling or barking or solely growling and barking; • Based upon the breed of such dog; or • If such dog was reacting to another animal or to a person and such dog's reaction was not grossly disproportionate to any of the following circumstances: • Such dog was protecting or defending itself, its offspring, another domestic animal or a person from attack or assault; • The person who was attacked or threatened by the dog was committing a crime upon the person or property of the owner or keeper of such dog; • The person attacked or threatened by the dog was engaged in teasing, tormenting, battering, assaulting, injuring or otherwise provoking such dog; or • At the time of such attack or threat, the person or animal that was attacked or threatened by such dog had breached an enclosure or structure in which the dog was kept apart from the public and such person or animal was not authorized by the owner of the premises to be within such enclosure including, but not limited to a gated, fenced in area if the gate was closed, whether locked or unlocked; provided, however, that if a person is under the age of 7, it shall be a rebuttable presumption that such person was not committing a crime, provoking the dog or trespassing. 8.8.6.4 Remedies Upon its finding that the dog is dangerous, the ACAC shall order one of the following remedies: permanent restraint or ii- euthanasia in accordance with the American Veterinary Medical Association Guidelines on Euthanasia. • A_Permanent Restraint Order is an order that the dog must at all times while on its owner's or keeper's property be kept within the owner's or keeper's house or a secure enclosure. The secure enclosure shall be a minimum of five (5) feet wide, 10 feet long, and five (5) feet in height, with a horizontal top covering the entire enclosure; shall be constructed of not less than nine (9) gauge chain link fencing; the floor shall be not less than three (3) inches of poured concrete; with the bottom edge of fencing embedded in the concrete; shall be posted with a clearly visible warning sign including a warning symbol; must contain and provide protection from the elements; and shall comply with all applicable building codes and with the Zoning Bylaws of the Town of Reading. In addition, the owner or keeper of the dog shall annually provide proof to the Town Clerk of a liability insurance policy of at least One Hundred Thousand ($100,000) Dollars for the benefit of the public safety; and whenever removed from the premises of the owner or the premises of the person keeping the dog, the dog shall be securely and humanely muzzled and restrained with a chain or other tethering device having a minimum tensile strength of 300 pounds and not exceeding 3 feet in length. A Euthanasia Order is an order to take the life of the dog by the administration of barbiturates in a manner 51��' deemed acceptable by the American Veterinary Medical Association Guidelines on Euthanasia. 8.8.7 Nuisance Animal 8.8.7.1 Declaring a Dog to be a Nuisance An animal that repeatedly violates Section 8.8.3 of this bylaw may be declared a nuisance dog by the ACAC. 8.8.7.2 Procedure for Declaring a Dog to be a Nuisance Upon the written complaint of the ACO, any other public safety agent, or upon the petition of individual the Animal Control Appeals Committee (ACAC) shall hold a public hearing, after which it will determine whether it should declare a dog to be a nuisance dog. The ACAC may further order that the owner or keeper of such dog take remedial action to ameliorate the cause of the nuisance behavior. 8.8.8 Penalties 8.8.8.1 Fines Any animal owner or keeper who maintains a kennel after the kennel license has been denied, revoked or suspended, or who fails to obtain a kennel license; and any animal owner or keeper who fails to comply with Section 8.8.3 Conduct of Animals shall be subject to penalties as determined by the Animal Control Appeals Committee, not exceeding Three Hundred ($300) Dollars per day for every day of the violation. 8.8.8.2 Reimbursement of Costs If the Animal Control Officer confines a dog and the animal owner or keeper does not pay all fees directly to the kennel or veterinary clinic, then the dog's owner or keeper must reimburse the Town of Reading for any expenses incurred in boarding that dog. If the dog has not been licensed, the owner or keeper must obtain a license and pay any applicable late fee before the dog can be released. 8.8.8.3 Penalties for Violating Restraint Orders The ACAC shall determine a schedule of penalties not exceeding Three Hundred ($300) Dollars per day for each and every violation of restraint orders. 8.8.9 Miscellaneous 8.8.9.1 Enforcement In addition to any other means of enforcement, the provisions of this bylaw and the regulations adopted pursuant thereto may also be enforced by non- criminal disposition in accordance with the provisions of Section 1.8 of this bylaw, and M.G.L. Chapter 40 Section 21D. The penalty for such violation shall be $300 for each offense Each day or part thereof shall constitute a separate offense. 8.8.9.2 ineerperation of State Lavp _�- �/z i The previsiens of H.G.L. Chapter 140 Seetiens 136A threugh 156 and 158 or take any other action with respect thereto. Board of Selectmen Background: A previous Town Meeting voted to change this section of the general bylaws. There was a caution issued by the Attorney General's office about the appeals process in this bylaw, however. In addition, underlying state law on animal control has been in the process of changing, which is why we hesitated to bring this back to Town Meeting. Our new Town Counsel has been working with the AG's office and we have developed a two -step plan to remedy this situation. First is the proposed wording changes above, which will at a minimum satisfy the AG's office in the short term. Changes include the following: 8.8.1.1 An added definition for the Animal Control Appeals Committee with proper citation of state law; 8.8.1.2 The addition of state law citation in the section about the Animal Control Officer; 8.8.1.6 The addition of a definition for a Keeper. Note that this term is added throughout several following sections; 8.8.1.13 A revised definition of a Nuisance Dog; 8.8.1.17 An added definition for a Temporary Confinement Order which is then used in some sections that follow. Second will be a streamlined and revised version of this Bylaw completed by Town Counsel for the November 2015 Subsequent Town Meeting. This process will include at least one Public Hearing by the Board of Selectmen during the summer /early fall to solicit input from the community on proposed substantive changes, if any. As revised above the bylaw will be acceptable to the AG's office and will not be in conflict with state law - but all are in agreement that we can provide a much improved version next November. Finance Committee Report: No report. Bylaw Committee Report: 0 neRTICLE 12 To see if the Town will vote to amend the General Bylaw by inserting a w Section 3.3.1.6 as follows: 3.3.1.6 Appointment of Associate Members The Board of Selectmen shall be authorized to appoint associate members to any board, committee or commission for which it is the appointing authority. SK_ _Z z or take any other action with respect thereto. Board of Selectmen Background: Special Town Meeting in January 2015 indicated a desire to defer further details about Associate Membership to a future General Bylaw discussion, and to leave the language in the Home Rule Charter broad on this topic. Without such a new General Bylaw all Associate memberships will expire on June 30, 2015. The proposed language above is meant to be a starting point for discussion at Annual Town Meeting. While the Moderator will rule on individual amendments that are offered on the floor, he has indicated that this beginning language should allow for a wide ranging discussion. The Board of Selectmen will discuss this issue at their meeting on March 24, 2015. While all are prepared for Town Meeting to set the tone for the rules and regulations, the Board will discuss having a Selectmen's policy to put in place before June 30, 2015 should such agreement at Town Meeting not be able to be achieved. Finance Committee Report: No report. Bylaw Committee Report: ARTICLE 13 To see if the Town will vote to amend Section 2.1.6 of the General Bylaw Xby adding the words "but not more than twenty -eight (28) days" thereto so that said Section 2.1.6 will read as follows: 2.1.6 Posting of the Warrant The Board of Selectmen shall give notice of the Annual, Subsequent or any Special Town Meeting at least fourteen (14) days but not more than twenty - eight (28) days prior to the time of holding said meeting by causing an attested copy of the warrant calling the same to be posted in one (1) or more public places in each precinct of the Town, and causing such attested copy to be published in a local newspaper or providing in a manner such as electronic submission, holding for pickup, or mailing an attested copy of said warrant to each Town Meeting Member. or take any other action with respect thereto. By Petition Background: The Petitioner will request that this Article be tabled. Finance Committee Report: No report. Bylaw Committee Report: gK7,3 ARTICLE 14 To see of the Town will vote to authorize the Board of Selectmen to enter into a lease for a term not to exceed ten years, with the additional authority to extend the lease at its conclusion for a single additional term not to exceed ten years, allowing the use of Town land located at Auburn Street, in the Town of Reading, more particularly shown on Reading Tax Assessor's Map 114 as Lots 12, 25 and 26, to the winner of a competitive bid and to any additional winning co- locator bidders, selected pursuant to Chapter 30B of the Massachusetts General Laws, for the purpose of constructing, maintaining and operating a wireless telecommunication facility thereon subject to the grant of any special permit therefor as may be necessary; or take any other action with respect thereto. Board of Selectmen Background: Repairs to the water storage tank on Auburn Street have involved the current cell companies as they need to temporarily relocate their equipment in order for the Town to perform the improvements. The Town's property is of insufficient size to accommodate temporary cell facilities during the tank improvements and the cell companies have agreed to a shared staging platform during the repairs and subsequent repainting. The companies have also agreed to a revised equipment mounting system that will eliminate the access and safety issues that now exist and eliminate the conflict of cell equipment on future tank repairs performed by the Town. In the discussions to prepare for this arrangement, an additional carrier not on the tank is willing to share these costs in exchange for space on the newly renovated water storage tank. Note that by law the Town may negotiate the lease fees associated with such cell towers, but may not negotiate the rights of the cell companies to locate their equipment, provided there is enough space. In the past, leases were structured as an initial five -year term with three subsequent five -year terms. Each was a level payment for the term of the lease and then a 15% increase for the subsequent lease term (or about +2.8% /year compounded). In order to achieve the best financial deal for all involved, we will issue an RFP for all interested cell companies. In general the cell companies would like the longest lease possible in order to allow them to amortize their relocation costs over that period, so we need authorization from Town Meeting to exceed three years. The RFP is likely to include terms similar to what has been one in the past and described above. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. S' 2N ARTICLE 15 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; or take any other action with respect thereto. Board of Selectmen Background: The following equipment is scheduled for disposal: Department Item Year I Est. Value Comments DPW International 2554/Truck #8 2000 $20,000 Runs, cracked frame DPW/Water Ford F550/Pickup #5 2002 $15,000 Runs, 4x2 DPW Ford F450/Dump Truck #12 1997 $5,000 Fair, body rot DPW Ford F250 /Picku #2 1997 $3,000 Poor, body rot DPW Chevy Blazer /Car#5 1997 $1,000 4.3L Engine DPW Select Till Rototiller nil May not work DPW Holder V -Plow 4150 nil DPW McConnel Boom Flail nil DPW D nahoe Bucket nil DPW Craftsman 10" Radial Saw 1980 nil DPW FMC John Bean Sprayer nil Motor missing arts DPW DMT Generator nil Does not run DPW Wayne Ray Backhoe Bucket nil Police Crown Vic /Car #2 2011 <$2,000 90k miles Police Crown Vic/Car#9 2004 <$2,000 80k miles Police Crown Vic /Car#11 2011 <$2,000 100k miles Police Crown Vic /Car#14 2011 <$2,000 100k miles Fire Frei htline Pumper/Engine #3 1995 $18,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 16 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs and /or replacement of sanitary sewer collection systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen _� t� Backqround: The MWRA's Infiltration and Inflow (1 /1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation to minimize excess flows due to infiltration and inflow into the sewer system. In previous years the Assistance Program provided financial assistance to member communities through a combination of a 45% grant and a 55% low- interest loan. MWRA has revised the program for the current Phase 9 and future Phase 10. The financial assistance for these two phases will be allocated to member communities in the form of a 75% grant and a 25% low - interest loan. MWRA Assistance • The assistance is provided through a combination grant and low- interest loan • Phase 8 Allocation balance $71,000 (45% grant; 55% low- interest loan) • Phase 9 Allocation is $844,000 ($ 633,000 grant; $ 211,000 low- interest loan) • Phase 10 Allocation is $844,000 ($ 633,000 grant; $ 211,000 low- interest loan) • Loan pay back to the MWRA - equal installments up to a ten year period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its 1/1 removal program to remove unwanted sewage flows from the sewer system which reduces excess assessments from MWRA and decreases the excess demand on the sewer system. The anticipated project for this Phase will be to perform manhole rehabilitation, spot repairs, lining and replacement of sewers. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from storm water runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. Since the inception of MWRA's Assistance Program the Town's 1/1 removal program has consisted of the following types of projects: • House -to -house inspections o The house -to -house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. • TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. • Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not possible • Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. • Flow metering, spot gauging and dye testing o Flow metering, gauging and dye testing is performed to assist the Town in determining the areas of the sewer system that are experiencing the highest _� K_ 7, b' levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating 1/1 for the past several years. Sewer System Data management o Project updates the Town's GIS sewer database to incorporate historic closed circuit inspection data and enable future closed circuit inspection sewer system data. The resulting data will be used to assess future capital project needs and to perform asset management of the system. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 17 To see if the Town will vote to raise the sum of Two Million ($2,000,000.00) dollars by borrowing for the purpose of constructing a Cemetery garage and related facilities, including site preparation, construction, originally equipping and furnishing said facilities and all other costs incidental thereto including the costs of architectural, engineering and construction services, inspection and costs of financing in connection therewith; and to authorize the Facilities Department and or the Town Manager to proceed and enter into any and all contracts and agreements necessary therefore and incidental thereto, including without limitation, contracts for architectural, engineering and construction services and to do all other acts and things necessary and proper for carrying out the provisions of this vote. Board of Cemetery Trustees Background: At present the Capital plan includes a total of $3.0 million in future debt beginning in FY17 to address the cemetery and DPW garage space. Funding for studies of each portion were provided by past Town Meetings, and the Board of Cemetery Trustees has been very patient through some procurement issues in the Facilities department which slowed early progress and a disappointing pace of work during the past year under DPW's supervision. One year ago a presentation was made to the Board of Selectmen to consolidate both operations in the current DPW location. While the presentation was a good one, no cost estimate was included. Finally last summer initial cost estimates of $18 to $20 million were received and instructions were given to streamline that early design in order to reduce costs. Several months later cost updates suggested little change to the early estimates. Meanwhile the Board of Selectmen has been meeting in Executive Session during the past several months in order to discuss a few real estate issues that concern the town. Details must remain confidential for now, but one issue is the best location for a DPW garage. The current location was satisfactory when a landfill was a neighbor, but clearly today this is not the highest and best use of the property in the midst of the best commercial development area in town. Conditions at the current Cemetery garage are certainly below standard, and there is a standing offer from the Town Manager that if employee safety is ever a concern that an immediate move to consolidate in the current DPW garage will be made on a temporary best -efforts basis. Along these lines the Town Manager certainly appreciates the concerns of the Board of Cemetery Trustees, however it is his recommendation that the entire DPW siting issue — including the location of the cemetery division - be turned over to the Permanent Building Committee and that p( 71 they work collaboratively with the Board of Selectmen and the Finance Committee. This issue is significant to the community not only from a possible cost but from a future tax revenue standpoint. Board of Cemetery Trustees Report: The present building in Laurel Hill consists of the original structure plus four sections that were attached to the building when it was purchased along with land in 1924, and another section that was added in the 1950s. At that time (the 1950s) there were only two cemeteries in Reading. Almost all of the burial and maintenance was done manually; few winters burials took place. Over the years the equipment has gotten larger, and much heavier. At present one of the newest trucks will not fit into the building and must stay outside. A cube has been rented to free up space, making it safer for the employees to work. Some equipment is stored at the DPW because of lack of space. Employees take breaks and eat their lunch in a cramped machine repair and tool storage area. Simply put, the building is worn out and long past its useful life. Unless Town Meeting is willing to spend $22.4 Million to consolidate all DPW operations at New Crossing Road —a move the Town consultant Weston and Sampson strongly discouraged after several years of study —the Cemetery Trustees ask you to approve the funding to build a new Cemetery maintenance building. This building will be built to code, be safe for Cemetery employees to use, and provide them with basic amenities such as a separate lunch room. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report ARTICLE 18 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen Background: Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish a separate fund known as the Affordable Housing Trust Fund (AHTF). The AHTF requires Town Meeting approval of an annual allocation plan submitted by the Board of Selectmen. AHTF expenditures require approval by a majority vote of the full combined membership of the Board of Selectmen and the Reading Housing Authority. AHTF uses include: ♦ Create or preserve affordable housing; Maintain or operate affordable housing; • Develop new or rehabilitate existing housing as affordable homeownership or rental units; The purpose of the Affordable Housing Allocation Plan is to provide a framework for the Town to expend funds on affordable housing. The current AHTF balance of $260,720.85 reflects revenue generated through the actions of the CPDC, as well as proceeds from the loss of an �rK7�fS affordable unit. There are no Town tax generated funds in the AHTF. The only expenditure to date from the AHTF, in the amount of $200,000, was to assist Oaktree development with financing affordable housing at 30 Haven Street. At the 2012 Annual Town Meeting, approval was given for funding to hire a consultant to assist a Town staff initiative to update the Town's Housing Plan, including the five -year "Housing Production Plan ". This effort is important as a defense against unfriendly 40B developments in the community, and requires the Town to develop a phased plan to produce housing to reach the 10% threshold as required by MGL Ch. 40B. Reading's Housing Production Plan has been approved by the Board of Selectmen and by the Commonwealth of Massachusetts. The Town commissioned and received a supplemental report on how the AHTF can best be used to support the "Planned Production" goals of the Housing Plan. This report was received in late winter 2012, and a presentation was made in April of 2013 to the Board of Selectmen and the Reading Housing Authority. The report recommends a significant restructuring of the Town's AHTF efforts. The Board of Selectmen considered these recommendations, but decided against any changes. Therefore, the current recommendation is to adopt the AHTF Allocation Plan as shown below as the framework for the use of Affordable Housing Trust Fund in FY 2016. Note that Reading as lead community is part of a regional effort (along with North Reading, Wilmington and Saugus) to share a Regional Housing Services Office (RHSO). The RHSO monitors and administers affordable housing requirements including tracking and updating the Subsidized Housing Inventory (SHI) as well as maintaining ready buyer and ready renter lists. Affordable Housing Trust Fund Allocation Plan FY 2016 Pursuant to Article 18 of the 2015 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2016 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: $260,720.85 Available Balance — Restricted Funds $ 0 Unrestricted funds shall be used for the following purposes: 5% up to a maximum of $10,000 for administration of Affordable Housing Remainder for constructing affordable housing (including loan and grant programs); or for maintaining and improving affordability of existing housing stock; or for the purchase of existing housing stock to add it to or maintain it as a part of the existing affordable housing inventory Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 19 To see if the Town will vote to authorize revolving funds for certain Town I 'V/ Departments under Section 53E '/z of Chapter 44 of the Massachusetts General Laws for the �K Z�f fiscal year beginning July 1, 2015 with the receipts, as specified, credited to each fund; the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Limits Year End Account Source Expenses Balance —Authority Fees as Consulting and provided for in engineering services for Conservation Reading General the review of designs $25,000 Commission Bylaws Section and engineering work Available for Consulting Conservation 5.7, Wetlands for the protection of expenditure Fees Commission Protection wetlands. next vear Legal, oversight and inspection, plan review, Building, initial property Plumbing, appraisals and appeals, Wiring, Gas and Public Services general other permits for management, curb $200,000 the Oaktree, sidewalks and Addison-Wesley/ pedestrian safety Inspection Pearson and improvements, records Available for Revolving Town Johnson Woods archiving and other expenditure Fund Manager developments project related costs. next year Clinic fees, Materials and costs Public Health charges and associated with clinics $25,000 Available for Clinics and Board of third party and public health expenditure Services Health reimbursements iDroqrams next year Library Library Charges for lost Acquire Library Available for Materials Director and or damaged materials to replace lost $15,000 expenditure Re lacement Trustees Library materials or damaged items next year Mattera Utilities and all other Available for Cabin Recreation maintenance and $10,000 expenditure Operatin Administrator Rental Fees operating expenses next year Director of Public Works upon the recommenda tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the $10,000 expenditure Town Forest lCommittee Ithe Town Forest ITown Forest next year or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2015. The balance as of March 7, 2015 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). During the year under the direction of the Town Manager these funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Public Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 7, 2015 in this fund is $782,110, and of that total $60,000 is proposed by the Town Manager to be used to help offset some of these related activities in the FY16 Public Services budget, as has been the case for several years and is planned for a few more years. This year the Town Manager is requesting that Town Meeting authorize the remainder of the $200,000 annual spending limit (or $140,000) to be used under Article 5 to help offset the snow & ice removal deficit during the current year. Note that while the Town Manager is subject to the spending restrictions above, Town Meeting may vote to spend these funds 'for any lawful purpose'. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of March 7, 2015 this fund is $60,584. The State has been cutting back on the free flu and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. • Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. The balance available as of March 7, 2015 in this fund is $8,316. • Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased several years ago, and was renovated by the Vocational School. Some of the use is revenue generating, and it is anticipated that over time the site will generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article allows those revenues that are generated to be used directly for the operating expenses of the cabin. The balance available as of March 7, 2015 in this fund is $1,533. • Town Forest Revolving Fund was created in 2011. The purpose is to allow revenues from controlled timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town Forest Committee has had a forest stewardship plan created (through a grant) to make recommendations on forest management including controlled timber harvesting. The balance available as of March 7, 2015 in this fund is $0. It is anticipated that timber harvesting on a limited basis could begin at any time, and therefore there will be future proceeds which can be used for the purposes of the revolving fund. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 20 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2016 - beginning July 1, 2015, or take any other action with respect thereto. Finance Committee Background: Please see the Yellow Pages of this document for full details of the FY 2016 budget. Finance Committee Report: Please see the Yellow Pages — Spending Scorecard of this document for the votes by the Finance Committee for line items in the FY 2016 budget. The Finance Committee recommends the subject matter of Article 20 as explained by these votes at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 21 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Section 6 of Chapter 44 of the Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background: Incoming Governor Charles Baker released an additional $100 million in funding that the legislature had already approved for Chapter 90 (local road repairs), bringing the FY15 total to $300 million or a bit over $900,000 for Reading. However the Governor recently filed for a total of only $200 million for FY16, bringing the local share back down to about $600,000. The motion made at Town Meeting will be to accept the Chapter 90 state assistance at whatever level is ultimately available, a trend in other communities in order to avoid this volatility. Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. 5x3 Bylaw Committee Report: No report. ARTICLE 22 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who did not attend at least half of the Town Meeting sessions during the previous year. There have been a total of six Town Meeting sessions and a total of 13 nights to attend, and there are 19 members who meet the criteria for removal, as listed below. The remaining Town Meeting Members from Precincts 2, 3, 4, 6, 7 and 8 will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations for the listed Town Meeting members within their precinct. The affected precincts will then make a recommendation to Town Meeting as to whether the member should be removed. Term Total Precinct First Name MI Last Name Ends Attended 2 Denise M Benard 2016 3 2 Walter J Carroll 2017 4 2 Peter C Coumounduros 2015 4 2 Marcia Nigro Dresser 2015 5 2 Carol Sampson 2017 0 2 George Snow 2015 5 3 Norman W Blanchard 2015 0 3 Michael Giglio 2016 0 3 Lawrence A Hurley 2015 2 3 Michael J McDade 2015 5 3 Joseph P Westerman 2015 4 4 Stephen A Goldy 2015 2 4 Andrew W Grimes 2015 2 6 Keith J Driscoll 2015 2 6 Kenneth Mathew Lafferty 2016 2 6 John M Miles 2016 3 6 Lori Ann Russo 2016 0 7 Jesse M Downing 2015 2 8 Kristjan Arni Asgeirsson 2015 4 Finance Committee Report: No report Bylaw Committee Report: No report. � 5 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -`h day of , 2015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING , Constable elOq Fq Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -01 -21 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: Financial Forum Attendees: Members - Present: Time: 7:30 PM Location: Great Room Chairman John Arena, John Halsey and Kevin Sexton Members - Not Present: Vice Chairman Marsie West and Secretary Daniel Ensminger Others Present: Town Manager Bob LeLachuer, Assistant Town Manager Jean Delios, Police Chief Jim Cormier, Deputy Police Chief Mark Segalla, Fire Chief Greg Burns, Superintendent of Schools John Doherty, Director of Finance of Schools Martha Syburt, Community Development Director Jessie Wilson, Recreation Director John Feudo, Director of Public Works Jeff Zager, Assistant Director of Public Works Joe Huggins, Business Administrator Jane Kinsella, Administrative Assistant Caitlin Saunders, FinCom Chairman Mark Dockser, Vice Chair Paula Perry, Members Peter Lydecker, Paul McNeice, Anne Landry, Craig Merry, Karen Herrick, and Marc Moll; School Committee Members Chris Caruso, Chuck Robinson, Jeanne Borawski, Gary Nihan, and Elaine Webb, Board of Library Trustees Vicky Yablonsky, residents Pete Torell, Steven Zessis, Kristen Roberts, Elizabeth Gustaysen, Jennifer Hillery, Kate Grant, Denise Ewald, Heather Stepler, Nancy Docktor, Kevin Cashin, Alice Collins, Cherrie Dubois, Linda Snow Dockser, John Brzezenski, Mary Pastore, Lauren Dahm, Ashley Quinn, Sean Quinn, Dan Tremblay, Beth Tremblay, Ryan Morgan, Sarah Doane, Kate McLeod, Ben Tafoya, Rebecca Ward, Jessica Kaufman, Mark Liteplo, Kate DePalma, Elain O'Dea, Chris Copeland, Brian Souza, Christine Lotterhand, Steve Therrien, Heather Clish, Reginald Nichols, Bill Brown, Greg Richardson, and Barry Berman. Minutes Respectfully Submitted By: Topics of Discussion: Chairman Mark Dockser called the meeting to order. Mr. Dockser first wanted to go over how the budget process works in terms of the Finance Committee. He stated FINCOM reviews budgets and reports to Town Meeting. FINCOM sets budget guidance. Reading is doing a good job with their reserve funds, we are at the top of peer communities and we also received a Triple A Bond rating, which is the best you can receive. Mr. LeLacheur stated costs are going up faster than revenue and we cannot sustain them much longer. FY16 will require meaningful cuts and FY17 will be even worse. FINCOM has a 5% minimum for reserves but may be time to rethink that number Page I 1 to tL.-'II Board of Selectmen Minutes - January 21, 2015 - Daae 2 Mr. LeLacheur discussed Prop 2 1/2 which limits increases in property tax to a maximum of 2.5% per year on existing stock. It essentially forces local government to set priorities and rely heavily on state aid. Historically there's an override every 10 years, we are currently at 12 years without one. New growth brings more people to town but also puts a strain on current services. Town Accountant Sharon Angstrom said our reserves are at 7.7 Million. Our projected revenues for FY16 are an increase in property taxes by 3.3% and increase in local revenue by 3.6 %. No significant changes. The health insurance RFP came in at 8.2% which is good because we budgeted for 8 0/0. The town also received $300,000 in funds from the state for roads. Ms. Angstrom explained the operating budget can only go up 2.75% in FY16 if we use that $1.7 Million free cash number. Borrowing will be going down because we just borrowed $11 Million for the library out of the $13 or $14 million total. Revolving funds have limited amount of uses which is why it's not included in the cash number. We have regenerated around $1 Million dollars each year the past couple of years however, we cannot rely on that to happen again because it is an unknown. Superintendent of Schools Dr. Doherty explained the school budget. He noted the budget drivers were salary/benefits for employees, an increase in Special Ed, and non -union salary increases. He noted they made a reduction in substitute teachers and increased athletic fees. Dr. Doherty said they are trying their best to keep cuts out of the classroom but won't have a choice if it continues the way it is. FY17 will be the breaking point for continuing all of the services we offer today. Dr. Doherty stated they will not need more staff for the new modular classrooms so it would not affect the budget that way. He noted the schools fall short providing non -sped help for struggling students. Dr. Doherty said there is a growing gap between expectations of schools and services being provided. Mr. Dockser. said this is why we need to sort out the towns priorities to figure out what we want, as a town. Mr. LeLacheur stated the level of service gap on the Town side is large as well. The balanced budget took a $1 million hit. He noted FY16 will be tolerable but FY17 will be a hard struggle. He also mentioned the elderly are a growing population in Reading and we are struggling to provide the services they need. Mr. LeLacheur noted we need to figure out what the Town wants to be versus what we're willing to pay for. Our level of services will go down in FY17 if we don't get a random, positive surprise in the budget. Barry Berman asked if the town has a conservative state aid number because there is a shortfall in the state budget that may impact us. Mr. LeLacheur answered state aid will probably be shorter than 2.5% which is what we budgeted for. He noted there is a serious problem at the state level but there is no immediate impact to Reading. t 6, Z Page 1 2 Board of Selectmen Minutes - January 21, 2015 - page 3 Dr. Doherty then went on to present the School Committee's presentation asking for modular classrooms. He explained three elementary schools have a large incoming population that requires more space. He noted there has been a steady increase in enrollment for full day kindergarten over the past couple years and they need space to put them or else they are going to have to do a lottery system. Nancy Docktor of Pearl Street said other states have had lawsuits over charging for full day kindergarten so she does not think it is responsible for the town to fund this when we can't count on tuition if Mass ever has a lawsuit and we have to stop charging. Mr. Caruso wanted to note that having tuition free Kindergarten would not change our Chapter 70 funding as we thought it would, because Reading makes too much money. Dr. Doherty noted that is also why we are only getting $25/ per student from State Aid. Mr. Arena stated if we are not going to get a lot of State Aid why wouldn't we make it available to as many students as possible so we can pull in their tuition. Mr. LeLacheur noted that if we were to offer free full day kindergarten it would cost about $120 extra per household to taxpayers. Mr. McNeice said there seems to be such a high demand for full day kindergarten with parents willing to pay the tuition, why would we not make space for those kids? Mr. Dockser asked if they have looked into costing for used modular instead of buying brand new ones. Ms. Syburt stated she only found one vendor that has used modulars and they would be available in March which would be good for our timeline, however she does not have the cost differences for those. She also noted the life expectancy of a modular that is taken care of is 20 -25 years. Assistant Town Manager Jean Delios noted that the modulars are considered structures and would need to follow all building codes. Fire Chief Greg Burns noted that it is too early to have any concerns other than making sure there is fire access to all modulars. Mr. Halsey moved to close the warrant for Special Town Meeting for February 23rd at 7:30 PM in the Performing Arts Center at RMHS consisting of 6 articles, second by Mr. Sexton and approved with a 3 -0 -0 vote. Ms. Herrick made a motion to recommend Article S. second by Ms. Perry, and approved with an 8 -0 -0 vote. Ms. Perry will report to Town Meeting on Article 5. Ms. Herrick made a motion to recommend Article 6, second by Ms. Landry, and approved with an 8 -0 -0 vote. Mr. Dockser will report on Article 6 to Town Meeting. Mr. Arena noted free cash is meant for a one time use /emergency and these modular classrooms qualify as that. Mr. Halsey said we are going to have a $200,000 shortfall annually if we don't do this and we'd have to go to free cash for that anyway so why not get the modulars. Ms. Herrick wanted to know if free cash is the right place for this to be coming from though or if there is a better place to find the money. Page 1 3 "' Board of Selectmen Minutes - January 21, 2015 - page 4 Mr. McNeice stated he does not like the idea of leasing the modulars and would rather us use the free cash now and buy them. Ms. Landry said she would like to make it known that she has heard a lot of positive community comment in support of these modulars. Bill Brown asked to speak to FINCOM about the Cemetery Department and what they are asking for. He stated they are asking for $2 Million for a new building based on estimates from Town Engineer George Zambouras. He noted the building is safe but it is falling down and the truck does not fit in the building. He told FINCOM the most recent renovations on the building were back in the 60's when they only had two cemeteries but now we have four. Mr. LeLacheur stated this is something that should go before the Permanent Building Committee. Mr. LeLacheur explained Article 3. Article 3 states there is a $1 million premium on the $10 million we sold for the library project. We can either borrow the $1 Million now or in 2 years at an unsure interest rate. Mr. LeLacheur said he would rather do it now so we don't have to borrow more in the future. Ms. Landry made a motion to recommend Article 3 second by Ms. Herrick, approved by a vote of 8 -0 -0. Ms. Herrick will report on this article to Town Meeting. Ms. Landry made a motion to recommend Article 4 second by Mr. McNeice, approved with an 8 -0 -0 vote. Mr. McNeice will report on Article 4 to Town Meeting. A motion_ by Arena seconded by Halsey to adiourn at 10 pm, was approved by a vote of 3 -0 -0. Respectfully submitted, Secretary Page 1 4 &wy F Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -02 -03 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Chairman John Arena, Vice Chair Marsie K. West, and members Daniel Ensminger, John R. Halsey, and Kevin Sexton (remotely). Members - Not Present: Others Present: Town Manager Bob LeLacheur, Town Engineer George Zambouras, RMLB Members Dave Talbot, Phil Pacino, Thomas O'Rourke, and John Stempeck (remotely), Administrative Assistant Caitlin Saunders, residents John Segalla, Helen Lefavour, Kevin Oldoni, Paul Doucette, Damtan Dell'Anno, Lawrence Powell, Sue Kneeland, Gloria Hulse, Eric Hughes, Ann Greenwood, Sidney Chabane, John Romano, Andy Murphy, Bill Andrews, Maria Cervone, Dan Fantasia, Anthony Turvey, John Green, Nick Diranian, Mark Connolly, Andrea Hogan, Allison and Pat McGonagle, John Kilban, Paul Viliott, Farid Fuleihan, Brian Hanley, Mona DeAngeso, Steve Sliwoski, Giorgio Fiorenza, Stephen Herrick, Karen Herrick, Amy Carroll, Billy Carroll Jr, Lisa Carroll, William Carroll, Martha Moore, Robert Bent, Scott Berger, Bruce Mackenzie, Jeannette Vigorito, Nanette Matrullo, Tony D'Arezzo, Joe Skinner, Daniel Aretusi, Austin Sharpe, Mark Bouyer. Minutes Respectfully Submitted By: Secretary Daniel Ensminger Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Kevin Sexton said he attended the Emergency Management meeting with Bob and wanted to note what a great team we have in town and how well prepared we were for the storms. He was very impressed with everyone behind the scenes making sure the roads were safe and clean. The amount of snow we have gotten is unreal and DPW is doing an awesome job with what they have to work with. Dan Ensminger noted he is the BOS seat for the hiring of the Administrative Services Director position. He said they have received a lot of resumes and the next step is bringing in candidates for interviews. He also wanted to mention Dick Howard passed away from Cancer. He was a Charter member of the CPDC for 20 years and will be dearly missed. John Arena said he attended the School Committee meeting on January 26th. He wanted to know if there were any intra - regional opportunities and it seemed like there wasn't much for the schools. He thinks it is worth looking into and will likely be discussed at a future meeting. He also wanted to thank the School Committee for publishing their Munis budget reports for them to look at. �01 Page 1 1 Board of Selectmen Minutes - February 3, 2015 - Dage 2 Town Manager's Report - Mr. LeLacheur would like to advise the community to be good neighbors and shovel their sidewalks and fire hydrants. He also said please keep an eye on neighbors who may need assistance. Watch for kids behind the ginormous snow banks we have all around town. He noted it is important to the town to understand DPW works around the clock during storms usually doing 35 -40 hour shifts so please be patient they are doing the best they can but we are just running out of places to put all the snow. The town is starting snow removal tonight. Mr. LeLacheur also stated he will be stepping out of the meeting for the discussion on private roadways because he lives on one. Discussion/ Action Items Morton Field Improvements - Mr. Halsey noted there is a need for a backstop and handicap seating. The whole project should be around $30,000 and they have about $20,000 and are doing a lot of fundraising. The dugout plan has been approved. There are plans to honor Sully Moscariello who passed away. He and his wife came to the ballpark for years and the community would like to honor them with a plaque on the handicap seats. Mr. Halsey noted a lot of the improvements have been privately donated because people love to give back for the love of the sport. They have raised nearly a quarter of a million dollars total now. Reading Memorial Light Board to appoint new member - - Chairman Dave Talbot called the RMLB to order at 7:25PM. He noted they only had one applicant for the position and his name is Dave Hennessy. Ms. West wanted to know why they need to fill the position right now when there is a local election so close? Mr. Pacino noted it has been hard getting a quorum lately and we have pressing issues that need to be addressed so they would like to appoint someone so they can start attending those matters. The qualified applicant Dave Hennessy told us about himself. He lives on Pine Ridge Road and has been interested in being involved with the town and would like to support our great municipality. He has had a lot of volunteer /board work in the past and has also been President of an HR council. Mr. Talbot asked Mr. Hennessy if he has had any experience with bringing boards together? Mr. Hennessy said not specifically boards but he has had work experience were his role is bringing people together to make teams to work together. Mr. Ensminger asked Mr. Hennessy if he has intentions to take out papers? He responded saying he already has and is now in the process of gathering signatures. Mr. O'Rourke said he knows Dave and knows he has been looking for ways to participate in town. He has great career experience, is a good facilitator and is a strong leader in his opinion. Mr. Arena stated the board needs formalized integration skills and need to remember that you are there to do what's best for the voters. In his opinion Mr. Hennessy's skill set will be good for this position. Mr. Stempack noted Mr. Hennessy's impressive resume and thinks he has a great skill set that will be an asset to the board. Mr. Sexton asked if Mr. Hennessy is okay with the time constraints this position requires? Mr. Hennessy said yes, he is aware of the time commitments and is fine with it and does not travel for work. 6 19 z Page 1 2 Board of Selectmen Minutes - February 3, 2015 - page 3 Phil Pacino made a motion to move that the Board of Selectmen and Reading Municipal Light Board appoint David R. Hennessy to one Position on the Reading Municipal Light Board with a term expiring April 7. 2015, seconded by Dan Ensminger and approved with the following roll call vote: Ensminger - Yes, Sexton - Yes, Halsey - Yes, West - Yes, Arena - Yes, Pacino - Yes, Stempack - Yes, O'Rourke - Yes, Talbot - Yes The Reading Memorial Light Board adjourned and left at 7:40 PM. Private /Public Road Discussion - Mr. Arena stated he is surprised by the number of roads that are not public roadways. _Town Engineer George Zambuoras was present to give a quick presentation to explain this private vs. public roads. He noted there are about 80 roadways that are private and about 60 will be covered in this discussion. The remainder are larger complexes like Johnson Woods and Reading Woods and most of those will most likely remain private. Most of the roads being discussed are every day roads that people use. Private roads can exist for a number of reasons including: intent of the developer, incomplete work, desire of residents, or acceptance process was simply not completed. Who initiates public road process? Typically it is the developer upon completion, a resident petition, or the town's initiative. Mr. Zambouras said he categorized the private roads into 6 categories being 1. Completed roads - final steps not accepted 2. Incomplete roads - bonds in place for work; bonds may be insufficient 3. Older roadways - reasons unknown for non - acceptance 4. Roads intended to be private - residents want public 5. Roads private - residents want private but town wants public 6. Small developments Each category has different process/ steps to be taken to be a public road. Category 1 starts with an acceptance plan. Then CPDC must recommend that acceptance plan to the BOS. BOS will then hold a public hearing and vote for intent for Town Meeting. Then it will go to Town meeting and they will vote. After that it will go back to the BOS and they will hold another public hearing and then do an order of taking. Category 2 is when there is an existing bond, CPDC will seize the bond and then usually DPW will complete the work. Then there needs to be an acceptance plan and from there the process is the same as category 1. Mr. Arena asked what is the time frame for a road to go through this process? Mr. Zambouras stated it depends on legal issues, some could be as quick as two months and some could take over six months. Categories 3 -6, which are where most of the roads fall into, first, need to determine if the residents want a public road. The residents can start a petition with signatures of the residents in favor of being a public road. Then the BOS will authorize the project. After that the town will do an assessment of the road to develop an improvement cost estimate. Roads have to meet certain requirements in order to be a public road and must be brought up to standard before changing from a private way. After the estimate has been reached there will be a notice sent to all affected residents having frontage on the road informing them of what that estimate is. Then the BOS will hold a public hearing. L r;3 Page 1 3 Board of Selectmen Minutes - February 3, 2015 - Daoe 4 Bill Andrews of Roma Lane explained he didn't know his street was a private way and when he found out he started the process back in 2013 and it is still not complete. Mr. Zambouras stated this is just becoming a big issue to the town and everything is being looked at now. Kevin Oldoni of F Street said Libby Avenue got a new water main and the contractor told him all the roads that got ripped up because of the water main will get paved. Does that go for the small part of F Street that is a private way? Mr. Zambouras said private roads will not be fixed because it is against Mass General Law for the town to pave a private road. John Romano of Huriburt Road asked why private roads must be brought up to code to become a public road when the town has public roads that aren't even up to code? Mr. Zambouras said the BOS will ultimately decide what repairs need to be done to be approved. Each road will be looked at on a case by case scenario. Basically the town is looking for the street to be safe for the public before it becomes a public way. Jeanette Vigorito of Timothy Place asked if there were any pros to staying a private road? Mr. Zambouras said its mostly resident preference. She then asked how the properties would be assessed for instance if one house is on the corner. Mr. Zambouras stated any property touching the roadway will be assessed. A resident from Lakeview Ave wanted to express his concerns about that street. He noted Zanni Construction owns a large piece of property down the end of Lakeview and that the street is in such poor condition due to the large traffic volume of trucks going in and out of Zanni several times a day, every day. Mr. Zambouras told him that the MWRA rented a part of the Zanni property for their trucks during the West Street construction and that is why there has been an increase in trucks going down there. John Green also from Lakeview wanted to know if he started a petition and collected signatures, if he had to get signatures from every resident in the apartment buildings. Mr. Zambouras said no, all he needed was the signature of the owner of the apartment building. Anthony Turvey of Bunker Ave asked where the point of no return is if they start the process to go public but then decide they do not want to anymore? Mr. Zambouras indicated they could stop the process at any time. Karen Herrick of Dividence Road noted her street is part private part public so how does that work? Mr. Zambouras noted that her road belongs to Category 1 and the residents don't actually have to do anything, the town just needs to conduct more surveying work. A resident from Hanscom Avenue asked what the average price range is that the residents would have to pay to bring their street up to code. Mr. Zambouras said it really depends on the amount of work that needs to be done. It is also gaged based on the roads around you and their conditions. Maria Cervone from John Street asked about betterment assessments and how the costs would be distributed because only her driveway is on a private road. Mr. Zambouras indicated it would be based on frontage and can be paid in a lump sum or over 20 years with interest. Scott Berger from Main Street asked if more streets that get approved to be public would that help the price because they can do the work on all the streets at one time? Mr. Zambouras said that depends and is something they would have to look into further. bov Page 14 Board of Selectmen Minutes - February 3, 2015 - page 5 Jeanette Vigorito from Timothy Place asked if the residents can hire a contractor rather than having the Town bring the road up to standards? Mr. Zambouras said the town would have to make sure the company complies with what the town wants done. Damtan Dell'Anno from Zachary Lane asked how the homeowners determine if a bond in place can cover the cost of bringing the road up to code? Mr. Zambouras stated that is not something the homeowner does, Engineering will do that. A resident from Spruce Road asked if lighting is included in betterments. Mr. Zambouras said not usually but if it's necessary then it might be. Joe Skinner from Linda Avenue wanted to know if these private roads that are dead ends must have a circle at the end to be approved? Mr. Zambouras said if there is room then yes they will most likely do it but if there is absolutely no way they could then it will stay the same. Mr. Zambouras said Engineering will be populating the website with information on this to keep everyone updated. Town Manager FY16 Budget - Mr. LeLacheur noted we can't afford to add a third technician. He said we need to do a better job at preserving the towns' historic materials. The Town Clerk asked for $3,000 to do a binder project with historic documents but we are not funding that right now. The library has told us they do not have room to keep historical documents. Mr. Halsey -said it is frightening how poorly historical material is stored. He noted the library seems like the best place to keep these items and it's shocking they don't want to do that. Ms. West noted we are paying a lot of money for a big brand new library and we can't find any space at all for some historical documents? Mr. Arena said maybe it would be a good idea to get the public into this discussion. Mr. LeLacheur said they cut $30,000 out of Public Services. They are not funding the second school resource officer and they cut Police and Fire overtime. They also are not going tc fund a second co -op student in engineering. Preview Annual Town Meeting_ Warrant - Mr. LeLacheur noted the Board will have some financials in capital to improve. The complete streets program is to be accepted. The public /private roadways will need to be approved. The rubbish contract needs to be extended. The cell tower leases need to be looked at. Approval of Minutes Mr. Ensminger made a motion that the Board of Selectmen approve the minutes of December 9 2014, second by Ms. West and approved by a vote of 4 -0 -1 with Sexton abstaining. Mr. Ensminger made a motion that the Board of Selectmen approve the minutes of January 13 2015 second by Ms. West and approved by a vote of 5 -0 -0. Mr. Ensminger made a motion that the Board of Selectmen adiourn the meeting at 10.15 p.m. second by Ms. West and approved with a 5 -0 -0 vote. Respectfully submitted, Secretary Page 1 5 �43 J r N k Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -02 -10 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Chairman John Arena, Vice Chair Marsie K. West, and Members Kevin Sexton, and Dan Ensminger Members - Not Present: John Halsey Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, Assistant Town Manager Jean Delios, Police Chief Jim Cormier, Fire Chief Greg Burns, DPW Director Jeff Zager, Administrative Assistant Caitlin Saunders, and the RMHS Robotics Team. Minutes Respectfully Submitted By: Secretary Daniel Ensminger Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - John Arena said he got a letter from Phil Vaccaro, the old Athletic Director, asking where the Board stands on naming the new athletic field. Mr. LeLacheur noted he gave the Board an outline of previous guidelines that Selectmen have looked at for naming policies. He said these are just a guideline and not an actual policy that is in place. Mr. Sexton said he thinks the board should come up with some naming guidelines for the future. Dan Ensminger said he went to the Early Childhood Space Committee meeting. He said they are focusing on portable classrooms right now and looking into a long -term solution. Mr. Ensminger also commented he received a call from an elderly neighbor about trash pickup and how the notification about delayed pickup is very last minute. He asked Mr. LeLacheur is there was any way to notify the residents earlier. Mr. LeLacheur noted he has to wait for the confirmation from the trash company before we can send out the reverse 911 call. Town Managers Report - Mr. LeLacheur noted Reading tied for #6 in the Complete Streets Policy. He also wanted to let everyone know Friends and Family Day will be June 13th this year. Mr. LeLacheur then wanted to thank the community and DPW during these past couple weeks and all the snow we have gotten. He said he has received more compliments than complaints about how the Town is dealing with the snow clean up. He said the DPW guys are working long shifts and doing the best they can. Discussion/ Action Items RMHS Robotics Team - The high school Robotics team consists of Holly (Junior), Caitlin (Senior), (Junior), Jared (Sophomore), and Steven (Senior). Page 1 1 Team came to give a presentation. The Jake (Freshman), Tim (Junior), Andrew They explained they belong to a program (p�'1 Board of Selectmen Minutes - February 10, 2015 - page 2 called FIRST which stands for "For the Inspiration and Recognition of Science and Technology ". They fundraise, build, and compete. Their team has business and technical mentors that help them along the six week venture to build a robot that complies with rules and regulations set before them. If they make it far enough they could eventually go to Worlds Competition where other kids from other countries would compete as well. They can also qualify for scholarships along the way. Their mission is to inspire and it is not all about building the robot but how to get there. The team also mentors younger kids in middle school. Their first team was in 2013 and they had 18 students with 5 mentors. This year they are up to 47 students and 15 mentors. In 2013 they competed in the Boston Regional ranking 12th and winning the Rookie All Star Award. They also went to the Beantown Blitz where they ranked 3rd. In 2014 the team competed in the RI District and ranked 17th. They ranked 24th in the Northeastern District and ranked 35th in the New England Championship. The team is broken down into 7 categories including programming, electrical, mechanical, pneumatics, design (CAD), business (fundraising, accounting, marketing), and scouting & strategy. The teams' expenses mostly consist of fees for the competitions and travel to them. They noted they do a lot of fundraising and have raised $37,000 to date this year. They explained most of that money comes from corporate sponsors. The team said they are involved in the community and are present at the Reading Street faire, Friends and Family Day, and the REF Festival of trees. They do a Girl Scout workshop, they are involved in a middle school outreach program, and they help with a teen tech week workshop at the library. Every year they get a new challenge. This year they are hosting a district for the first time on March 6 -8th. There will be 40 teams participating and they are expecting about 4,000 people in attendance. They said it is a great opportunity for the Reading community to come see what they do. The Selectmen asked how they can help. The team said they can help promote around town and spread the word. They also need potential judges if they would like to maybe be one. They will need a police detail for the event as well if they could help out with that at all. And mostly just come watch the event. Mr. Sexton asked how someone can make a donation. The team gave their website: robockets.org and there is a donate button under `contact us'. Mr. Arena said the team and everything they do is extremely impressive. Mr. Sexton said the real life experiences this team gets are amazing. Town Accountant Report - Town Accountant Sharon Angstrom noted we have hit the red for snow and ice budget. She said the audit has been performed and now she is going through the results and she will have someone come in and explain it. They are currently working through a Munis update that makes the program slow in the live version. Ms. Angstrom noted Mark Dockser, Chair of the Finance Committee, is keeping her involved during the RMLD investigation. She said they have chosen a CPA firm to help them out. Ms. West asked what RMLD has done with the trucks after they got them back? Ms. Angstrom noted she is not sure but she can reach out to Colleen and find out. Mr. Arena asked what the time frame looked like for the schools and town to be reviewed. Ms. Angstrom said she is not sure what stage they are in the process yet so she can't really answer that but if she had to guess maybe next month or so. Review FY15 Town Manager Goals and Discuss Reading 2020 Working Groups Community Partners - Mr. LeLacheur said they are trying to do an outreach every week but it's hard to measure the status. He said he thinks the Schools and RMLD should be involved Page 1 2 Board of Selectmen Minutes - February 10, 2015 - page 3 as partners. He noted they are looking into a possibility of regionalizing animal control and they are discarding Veterans Services and Recreation because other towns did not seem interested. Mr. Arena asked if some things that got discarded for regionalization could be reconsidered in the future? Mr. LeLacheur said yes. Services and Performance Measurement - Mr. LeLacheur noted the RCASA model is fine, the problem is regional but the solution is more local. He also stated Emergency Management is going well. Mr. Arena asked if there is a lesson learned/ improvement list after each situation or storm? Mr. LeLacheur said they will all sit down and have another meeting when there's time and review everything. Ms. Delios noted they are thinking of a way to get everything down on paper then present it to the Board of Selectmen and eventually go to the public about the priority of services the town offers. Mr. Arena asked if there are ways to view how many people use each service vs. ways to measure services and how they are doing. Communication - The Town has done everything they need to do on their side for the West Street project. Mr. LeLacheur said they are trying to think of easy ways to get community feedback and said surveys have been helpful in the past. Strategic Planning - Use of industrial zone properties has been put on hold due to RMLD losing a lot of staff recently. The new cemetery building project should be turned over to the new Building Committee. Affordable housing is an ongoing project but there are plenty of people willing and interested. Complete Streets we ranked 6th and tied with other communities. We are just waiting on the state funding for that. The Zoning Bylaw is almost done. The Permanent Building Committee has been formed and just waiting to be approved. The technology master plan is being worked on and the new hire will take care of the rest of this. Other Goals - Final phase of reorganization and HR planning will be taken care of in the FY16 budget. The Charter is done and we will have to send out a copy to every household with a registered voter. The library building project is on track. The Library ground breaking ceremony had about 50 attendees and went very well. Mr. Arena said it is very impressive the amount of things that have been accomplished on the list and it is remarkable this much has been done after a year. Ms. West made a motion to adiourn at 9:30 p.m., second by Mr. Ensminaer and aDDroved with a 4 -0 -0 vote. Respectfully submitted, Secretary Page 1 3 �,C Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2015 -02 -24 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: I1tI 111IM1181101 Location: Selectmen Meeting Room Vice Chairman Marsie West, Secretary Daniel Ensminger, John Halsey and Kevin Sexton Members - Not Present: Chairman John Arena Others Present: Town Manager Bob LeLacheur, Police Chief James Cormier, Deputy Chief Mark Segalla, Police Officer Matt Vatcher, Executive Assistant Paula Schena, D. Beaulieu, Jonathan Barnes, Bryn and Eric Burkhart, Robert and Maureen Halliard, Walter and Dorothy Marshall, Marlen Cohen, Nancy Docktor, Angela Binda, Alan Beaulieu, Barry Berman Minutes Respectfully Submitted By: Secretary Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - John Halsey noted that he attended the Board of Health meeting this evening. The Town has hired Greg Erickson as temp Health Administrator and the Board of Health made that official tonight. We are no longer sharing the public health nurse with Melrose. We need to start the search for the Health Administrator. The Board of Health is planning on giving a brief presentation on the Strategic Plan to stakeholders sometime in May. They will invite the Board of Selectmen to that. Daniel Ensminger noted that the first round of ratings for the Administrative Services Director is done. We have eight candidates to interview and eight on hold. He noted that the Attorney General's office has approved the Charter changes except for Section 8.1 that authorizes the Town Clerk to make changes. He will be attending the Legislative Breakfast on March 13 at the Melrose Wakefield Hospital if anyone wants to join him. Kevin Sexton noted that he has not heard too many complaints about the snow plowing. He thanked the residents for being so patient and the DPW for doing a good job. He also noted that the local businesses are hurting due to all of the snow. Public Comment - Barry Berman, 54 Longview Road and candidate for Selectman, suggested that the Town make a plea on the Town alert system for residents to shovel out hydrants. He also noted that when the snow starts to melt the potholes will grow. Town Manager's Report - The Town Manager noted that the hydrants are clear and if a resident finds one that is not then they should contact the police. The snow and ice budget is in the deficit. He will be asking Annual Town Meeting for additional money for potholes. Page 1 1 Board of Selectmen Minutes - February 24, 2015 - page 2 He encouraged residents to report potholes by using 'See, Click, Fix" on the Town's website. He also noted that last night's Special Town Meeting went well. Personnel and Appointments Police Badge Pinning - Matt Vatcher - Police Chief James Cormier noted that Officer Matt Vatcher worked as a Dispatcher for the Town for 10 1/2 years. He attended the Lowell Police Academy and was the recipient of the combat physical course award. Matt's wife Nicole pinned his badge. Discussion /Action Items Close Warrant for April 27, 2015 Annual Town Meeting - The Town Manager reviewed the Warrant. He noted that Article 4 is amending the Capital Improvement Plan to fund the sewer stations and the school retaining wall. Article 5 is to amend the FY15 budget - we are $550,000 over budget for snow and ice and we need $100,000 - $150,000 for sick leave buyback. Article 6 is the Smart Growth Stabilization Fund. Article 7 is the OPEB contribution which will be level funded. Article 8 is to accept the Complete Streets Program which is a program that was created by the State with no funding and no rules. Article 9 is to accept public ways. Article 10 is to extend the rubbish contract and we are asking for 10 years with a 10 year extension. We need to decide if this can just be extended or if it has to go through a formal bid process. Article 11 is to amend the Animal Control Bylaw. The Attorney General disapproved a part regarding the appeals process. The Bylaw is illogical to follow and State law has changed. The intent is to at least change the section that the Attorney General disapproved and then come back in November with more changes. Article 12 is a General Bylaw change regarding Associate members. If this is approved the Board of Selectmen will need a policy. Article 13 is a petition article regarding the posting of the warrant. Article 14 is to approve cell tower wireless leases /licenses. This could also include a second location. Article 15 is to dispose of surplus property. Articles 16 and 17 are debt authorization. Article 18 is the housing trust fund. Article 19 is approving revolving funds. Article 20 is approving the FY16 budget. Article 21 is approving Chapter 90 funds and Article 22 is removal of Town Meeting Members. Marsie West asked what free cash is being used for and the Town Manager noted $1.7 million to balance the budget; $500,000 for the school retaining wall and at least $550,000 for snow and ice. John Halsey noted that he and Dan Ensminger sit on the School Space Committee but it should be a strategic committee. The Town Manager noted we need an updated Master Plan. A motion by Ensminger seconded by Halsey to close the Warrant consisting of 22 Articles for the 2015 Annual Town Meeting to take place on April 27, 2015 in the Performing Arts Center, 62 Oakland Road at 7:30 p.m. was approved by a vote of 4 -0 -0. L'a Z Page 1 2 Board of Selectmen Minutes - February 24, 2015 - page 3 Hearing - Amendment to the FY15 Classification Plan - The Secretary read the hearing notice. The Town Manager reviewed the changes to the Classification Plan. He noted that the Library is changing the name of the Library Technician to Library Associate. The Veteran's Service Officer is being upgraded; The Computer Technician is being downgraded and the Senior Computer Technician is being upgraded. The Recreation Director is changing to Community Services Director. A motion by Ensminger seconded by Sexton to close the hearing on amendments to the Non -Union FY15 Classification Plan was approved by a vote of 4 -0 -0. A motion by Ensminger seconded by Sexton to approve the amendments to the Non -Union FY15 Classification Plan as presented was approved by a vote of 4 -0 -0. Town Meeting Instructional Motion Discussion - Firearms - Daniel Ensminger read the instructional motion asking the Town Manager and Board of Selectmen to do the following: • Look into how and why General Bylaw 8.9.1 was amended in 2011 and report back to Annual Town Meeting; • Investigate the history of the Timberneck Swamp and how it was designated conservation land with an island of private land in the middle of it and report back to Town Meeting at Annual Town Meeting; • Determine and implement strategies that will, in the immediate future, improve the safety of nearby residents and travelers through the neighborhood of the Timberneck Swamp by, for example, clearly and visibly delineating the boundaries of this conservation land, posting "no hunting" signs on all parcels of town land, etc.; • Investigate the legality of transporting any type of firearm or explosives across town land for the purposes of hunting, sporting, etc., and report back to Annual Town Meeting; and • Appoint a working group to draft a revision to General Bylaw 8.9.1 that protects the rights and interests of all town citizens. Marsie West indicated that the Board's focus tonight will be limited to discussing the creation of an ad hoc committee. John Halsey suggested including two Selectmen and the Police Chief or designee. He also noted that the Conservation Commission posted "no hunting" so that being posted addresses the transport of firearms across town land. Marsie West recommended asking the Conservation Commission Chairman to appoint someone to be on the ad hoc committee. She suggests two Selectmen, Police designee and four citizens appointed by the Board of Selectmen with certain criteria. The Town Manager noted that the first two bullets can be done by staff. He doesn't want staff on the committee but they can be available as liaisons. He also suggested that if two Selectmen are involved then the committee should follow the Open Meeting Law. The Town Manager noted that he will draft a policy for the next Selectmen's meeting. He asked about criteria for the resident positions and Kevin Sexton indicated personal interest or background. Kevin Sexton noted that there will be times that they will have legal questions and suggested that Town Counsel assign someone to attend a meeting. Daniel Ensminger suggested that there be a designate Chairman. John Halsey recommended that the Volunteer Appointment Subcommittee sort out the members if we get a big response. Page 1 3 Board of Selectmen Minutes - February 24, 2015 - page 4 Maureen Hilliard from Timberneck Drive asked if a report is needed for the Annual Town Meeting because there is not a lot of time. She also noted that she is delighted that this is being treated as a public safety issue. Alan Beaulieu, 153 Belmont Street, noted that he spoke with the trustee of the trust and he was not aware of a hunting issue on the property. He has not given anyone permission over the last 10 years. His father was the prior owner so maybe he gave someone permission. Marsie West noted that the issues are not related to hunting. Dorothy Marshall, 88 Timberneck Drive, asked if there was any way to speed up the process so there will be closure by November. John Halsey responded that surrounding Timberneck Swamp with "No Hunting" signs is a big step. Ms. Marshall noted that she reported to the police two or three times and they did nothing. The Town Manager noted that the non - Town Meeting way is faster. John Halsey noted that we can't stop a person who is going to break the law. Daniel Ensminger noted that someone at a previous meeting indicated they knew who was doing it but didn't want to report. If it doesn't get reported then we can't solve the problem. Eric Burkhart, 161 Belmont Street, noted that forming a committee seems like the way to go. He would accept to be on the committee if the Selectmen want him to. He feels the public safety issue needs to be solved as soon as possible. He has spoken to other residents who oppose this but they are constructive. Angela Binda, Precinct 5, asked for the definition of sporting and Marsie West noted that this discussion is focused on the creation of the working group. Bryn Burkhart asked if anything has been done on the first bullet and the Town Manager noted that he has and can't find any record and neither the former Town Manager or former Town Counsel are available. He will have a response for the first two bullets at the Annual Town Meeting. Mr. Burkhart noted that no other neighboring communities have a firearm bylaw. Approval of Minutes A motion by Ensminger seconded by Sexton to approve the minutes of January 20, 2015 was approved by a vote of 4 -0 -0. A motion by Ensminger seconded by Sexton to approve the Executive Session minutes of December 9, 2014 was approved on a roll call vote with all four members voting in the affirmative. A motion by Ensminger seconded by Sexton to adiourn the meeting at 9:00 R.M. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary Page 1 4 G� � Charles D. Baker, Governor Karyn E. Polito, Lieutenant Governor Stephanie Pollack, Secretary & CEO Frank DePaola, Administrator Robert W. LeLacheur, Jr. Town Manager 16 Lowell Street Reading, MA 01867 4-� �� OT e Massachusetts Department of Transportation Highway Division February 12, 2015 Re: Lexington to Lynnfield — Installation of an Underground Fiber Optic Communications Link along Interstate 93 and 95 Federal Aid No. CM -95-2( 123) Project File #606432 Dear Manager LeLacheur, I am pleased to inform you that the construction bid documents for the Installation of an Underground Fiber Optic Communications Link along Interstate 93 and 95 in your community has been completed and bids were solicited on January 21, 2015. The Massachusetts Department of Transportation - Highway Division is currently in the process of certifying the low bidder Coviello Electric & General Contracting, Inc. In general, the work consists of furnishing all labor, materials and equipment required for the installation of an underground fiber optic communication link along 1 -95 (Route 128) from Route 3 (Exit 32) in the Town of Burlington to the east of the 1- 93/1 -95 interchange (Exit 37) in the Town of Reading. The work also includes the installation of seven new closed circuit television cameras (CCTV) along Route 128; two within the Town of Lexington will be connected into the existing underground fiber optic communication system, while the remaining five, located in the Town of Lynnfield and Wakefield, will have wireless communications connections to the system. The project is expected to complete within 1096 Calendar Days from receipt of the Notice to Proceed. The bid package, including the construction plans and specifications are available for review at the District office. I encourage you to take advantage of this opportunity to reacquaint yourself with the project and ask that you share this invitation with the community's emergency services divisions and any other local officials or departments who may have an interest in the matter. If you would like to view this information, please contact Mark Kratman, Assistant District Operations Engineer, at (781) 641 -8469 or at Mark.Kratman @state.ma.us. You may also wish to visit www.massdot.state.ma.us /Highway for more information and updates. I look forward to working with you on this important transportation project. If you have any questions, please feel free to contact me. Sincerely, Paul Stedman Acting District Highway Director X-C: Jeffery T. Zager, DPW Director George J. Zambouras P.E., Town Engineer John Arena, Chairman Board of Selectmen Honorable Jason M. Lewis, State Senator Honorable James J. Dwyer, State Representative Honorable Bradley H. Jones, Jr., State Representative q 6"1 519 Appleton Street, Arlington, MA 02476 Tel: 781- 641 -8300, Fax: 781-646-5115 Leading the Nation in Transportation Excellence www.mass.gov /massdot LeLacheur, Bob From: Sent: To: Cc: Subject: Good Morning John and Bob, Reddish, Jill M <jill.m.reddish @verizon.com> Wednesday, March 11, 2015 9:01 AM John Arena at Home; LeLacheur, Bob Forwarding Account for John Arena RE: FiOS TV Notice After negotiations with The Weather Channel, Verizon conclude that renewing The Weather Channel agreement would not be in the best interests of its customers. Verizon reached agreement for carriage of AccuWeather Network on the same channels as the weather channel was previously carried. Verizon realizes that our customers have other alternatives for entertainment and understand that this decision may not please all of our customers. However, Verizon's goal is to offer the best choice and value in the industry. Please know that your comments and concerns have been forwarded to the appropriate folks here at Verizon. Sincerely, t { l 1 Jill Reddish FiOS TV- Sr. Staff Consultant Franchise Management - NE 617 342 0558 From: John Arena [mailto:iohnjarena gmail.com] Sent: Tuesday, March 10, 2015 1:41 PM To: LeLacheur, Bob Cc: John Arena Forwarding Account; Reddish, Jill M Subject: RE: HOS TV Notice Hi Jill- Just to amplify Bob's comment.. I suspect this change has a disproportionate impact on older demographic and encourages them to look elsewhere. While I am sure it helps with cost down of delivered programming it adds to customer dissatisfaction in a market where our citizens have choices open to them. Thanks, John On Mar 10, 2015 1:35 PM, "LeLacheur, Bob" <blelacheurnci.readin J.i�, na.us> wrote: 111 Jill 1 qb This is the first time I have commented on your programming choices. I have copied Board of Selectmen Chair .John Arena so Ile is aware of the issue. Dropping the Weather Channel is a really poor idea. Despite your statements, many of our residents do not have smartphones, or computers. This will be viewed as especially unfriendly to our elderly population. Thanks. Bob Robert W. LeLacheur, Jr. CFA Toivn ,14unuger. Town of'Reading 16 Loivc/1 Street, Reading, 11 A 01867 townrnanager cer ci. reading 11'i 781 -912- 9043: (P) 781 -942 -9037 �r i� �� t ruclirt <,,oi,,- P /ease fill out our brief customer service survey at, http• / /readingma- survey virtualtownhall .net /survey /sid /ff5d3a5f03e8eb6O/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.: Friday: CLOSED From: Reddish, Jill M [ mailto :iill.m.reddish @verizon.com] Sent: Tuesday, March 10, 2015 9:20 AM To: Reddish, Jill M Subject: FiOS N Notice Dear Municipal Official, 2 (14v This is to inform you that Verizon's agreements to carry The Weather Channel and Weather Scan expired and have not been renewed. In today's environment, customers are increasingly accessing weather information not only from their TV but from a variety of online sources and apps. Verizon is pleased to launch the new AccuWeather Network, which will be available on ROSO TV on channel 119/619 (HD) and on our free FiOSO Mobile App starting March 10, 2015. Verizon will also provide the ROSO TV WeatherBug "widget" application, which features hyper -local weather, on FiOSO TV channel 49. WeatherBug can also be launched by pressing the "widget" button on the ROSO TV remote. Verizon will notify subscribers of the above by email or direct mail. A sample customer notice is attached. Access to the FiOS® TV channel lineup is available 24/7 online at verizon.com /fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, r € Jill Reddish FiOS TV- Sr. Staff Consultant Franchise Management - NE 617 342 0558 cj,g 3 V�5 Schena, Paula From: LeLacheur, Bob Sent: Friday, March 13, 2015 8:20 AM To: Schena, Paula Subject: FW: Morton and Moscariello Field For BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager @ci.reading. ma. us (P) 781 - 942 -9043, (F) 781 - 942 -9037 www.readinama.gov, Please fill out our brief customer service survey at: htto:// readinema- survey.virtualtownhall .net /survey /sid /ff5d3a5fO3e8eb60/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Denise D. Wyer Sent: Friday, March 13, 2015 7:23 AM To: Reading - Selectmen Subject: Morton and Moscariello Field Reading Board of Selectmen: I am writing in support of Mr. Phil Vaccaro's proposal to rename Morton Field to Morton and Moscariello Field. Although Mr. Moscariello ran an excellent and successful baseball program and was a great supporter of the Reading baseball community, he was an even better developer of fine young men. His emphasis was always on doing the right thing, and being kind and responsible members of your community. His support in and out of the classroom, as well as on the baseball fields was always that of a great positive role model for our children. Thank you for your consideration of this proposal, and thank you to Mr. Vaccaro for this effort. Sincerely, Denise D. Wyer 228 Forest Street Reading q L- Schena, Paula From: LeLacheur, Bob Sent: Friday, March 13, 2015 1:51 PM To: Schena, Paula Subject: FW: Modular Classrooms - No Facility on Woburn Street For BOS packet in place of earlier version I sent Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaeraci.readina. ma. us (P) 781 - 942 -9043, (F) 781 - 942 -9037 www.readingma.gov, Please fill out our brief customer service survey at. http:// readingma- survey.virtualtownhall .net /survey /sid /ff5d3a5fO3e8eb60/ Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Frank Maniscalco, Esq. [mailto:fxmesq @merc - law.com] Sent: Friday, March 13, 2015 1:50 PM To: Doherty, John Cc: frank @merc - law.com; Town Manager; LeLacheur, Bob; Colon, Kelly; Sybert, Martha Subject: Re: Modular Classrooms - No Facility on Woburn Street Thank you Sent from my iPhone. Please excuse any typos. On Mar 13, 2015, at 1:46 PM, Doherty, John <John.Doherty @ read ing.k12.ma.us> wrote: Good Afternoon, Frank, Thank you for the email. I am cc'ing Martha Sybert, our Director of Finance and Operations, and Kelly Colon, our Director of Facilities, who are overseeing the modular construction process. They will send you some information regarding potential models that we are looking at. We are currently in the bid process for the design and construction of the modular. The plan is to have them installed by August 15tH Please do not hesitate to contact me if you have any further questions. Take care. John F. Doherty, Ed.D. Superintendent of Schools, Reading Public Schools Reading Rotary President 2014 -15 82 Oakland Road psi Reading, MA 01867 Phone: 781 - 944 -5800 John.doherty @readine.k12.ma.us From: Frank Maniscalco, Esq. (mailto:fxmesg @merc - law.com] Sent: Friday, March 13, 2015 1:19 PM To: Doherty, John Cc: frank @merc- law.com; Peter Hechenbleikner; Robert Lelacheur Subject: Re: Modular Classrooms - No Facility on Woburn Street Is there a link or a web page where I can see the modular unit? Or, can I swing by to look in person before I send my kid. Honestly, very hesitant to do so and will consider private kindergarten over a trailer. Sent from my iPhone. Please excuse any typos. On Mar 13, 2015, at 1:12 PM, Frank Maniscalco, Esq. <fxmesq @merc - law.com> wrote: Thank u for the response .. Yes I may set that up .. Sent from my iPhone. Please excuse any typos. On Mar 13, 2015, at 1:08 PM, Doherty, John <John.Doherty @ reading. k12. ma. us> wrote: Good Afternoon, Frank, Thank you for the email. First, I do apologize about the lack of a bcc on my email to kindergarten parents. I realized after I sent it that I had sent it regular email. When we first started investigating Woburn Street, we thought it would be the perfect solution to address our space needs. Unfortunately, as we continued to explore this option, it was evident that the community was not going to support building this facility from both a cost and traffic perspective. In addition, we heard loud and clear that families want their kindergarten students to attend their neighborhood schools. I would be more than happy to meet with you to discuss the concerns that you have with modular classrooms and long range space plans. Over the last few months, we have had a lot of discussion with the community about modular classrooms and the options that we had available to us right now to address our needs. If you would like to meet and discuss this with me further, please let me know and I will have Linda Engelson schedule a meeting. Thank you and have a great day. John F. Doherty, Ed.D. Superintendent of Schools, Reading Public Schools Reading Rotary President 2014 -15 1 J7-,- 82 Oakland Road Reading, MA 01867 Phone: 781 -944 -5800 John.dohertv @readine.kl2.ma.us From: Frank Maniscalco MBA Esq. [mailto:frank @merc - law.com] Sent: Friday, March 13, 2015 12:00 PM To: Doherty, John; Peter Hechenbleikner Cc: frank @merc - law.com Subject: Modular Classrooms - No Facility on Woburn Street John & Peter — I know people only write when they are upset or have something to complain about. Overall, I think things in Reading have been great. But, I need to voice my concern on this issue. I have to say, not building the kindergarten facility on Woburn street and now putting our kids into trailers rather than proper classrooms, really makes me what to move out of Reading. And, I've talked to a number of parents in the community (at the pre- school, at work and other events) and the feeling is unanimous. I've been here for 10 years, always vote, and participate. I cannot tell you how disappointing this is and honestly its embarrassing. I moved to Reading to start a family because of the excellent reputation of the school system but my first encounter of getting my kids into kindergarten has been a cause for concern. I have 4 year old and a 8 month year old, is there any chance this issue will be resolved for my 8 month year old when he is 5? If not I honestly may consider moving and would like to have an idea. Thanks, — Frank p.s. As an aside, I don't mind but others might, but when sending out mass emails it better to hide everyone's email address, using BCC or a distribution list. Frank Maniscalco, Esq. Advocate Mercantile, LLC Counsellors at Law Mobile: +1- 617 - 312 -5967 Fax: +1- 617 - 249 -1843 frank e merc- law.com www.merc - law.com Conference Line(s) US Toll Free: +1- 866 - 330 -1200 i G* Int'l Toll Free: +1- 404 - 260 -5390 Participant Code: 5569100# From: Doherty , John [mailtojoh n. DoheftQ& read ing.k12. ma. us] Sent: Thursday, March 05, 2015 6:18 AM To: 13award13(c)gmail.com; 1977bela@gmail.com; 8241az @gmail.com; aaronw225(5)yahoo.com; abates56@hotmail.com; abombct09(-5yahoo.com; adam.rizkagmail.com; adampetri@yahoo.com; aditi. moon (a�gmail.com; aioka77 @yahoo.com; akerr8(&comcast.net; alan north ruo(a)merck.com; aliasgar.d @gmail.com; alisonko@yahoo.com; allison.maaanzini(a)gmail.com; almazata @gmail.com; amidolan@verizon.net; amoroso.dave@)gmail.com; amrancap76(a?gmail.com; amy.roche- melanson@)bms.com; amy @merc- law.com; amy Iou740hotmail.com; amybpas @hotmail.com; amycroot@yahoo.com; amygnagy@gmail.com; amykarcz@amail.com; andrea.madden(a)outlook.com; andrea.siciliano(a)verizon.net; andrearecinos @gmail.com; and rena82080(5)yahoo.com; aniqueom @gmail.com; annette .gemellaro(-averizon.net; anntaylor06@gmail.com; antea.amoroso(dgmail.com; anthony .siciliano(a)verizon.net; anuach @yahoo.com; april north rup @verizon.net; aracelipg @hotmail.com; aruna sairam(&ahoo.com; 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Sprung , Eric; Leonard, Heather; Giles, Cathy; FEENEY , KAREN; Engelson , Linda Subject: Updates Good Morning, 2015 -16 Kindergarten Families, CSI � I hope all is well. I wanted to give you some updates regarding the 2015 -16 school year for kindergarten. 1. Kindergarten Assignments -You will receive (or have already received) your child's kindergarten assignment for the 2015 -16 school year. If you have not received that assignment, please call our office at 781 - 944 -5800 or email Linda Engelson at lnda .eneelson @reading.kl2.ma.us. Because we are still receiving kindergarten registrations (12 new registrations since December 19th) and we have not had kindergarten screening yet, we will not be making a determination on the schools (if any) that will have integrated kindergarten for next year. That determination will be made before the end of the school year. At the kindergarten screening, the building principal will give an explanation of each program in detail. 2. Modular Classrooms -The specifications for bids for the modular classrooms have been posted on the central register and companies are picking up bid packages. The deadline to submit the bids is the end of March, which puts us on schedule for an August 15th completion date. We will keep you informed on details when they become available. As we have discussed at different meetings, there will be two modular classrooms placed at Joshua Eaton, Killam, and Barrows for kindergarten classes. The locations of those classrooms will be determined by a number of factors including location to utilities, cost, and building and fire code regulations. Because of building and fire code regulations, we are not allowed to connect the modular classrooms to the existing buildings and we need to ensure fire apparatus access. Each modular will be a short walking distance from the school and will be designed to ensure a safe and secure classroom environment. Unfortunately, because of building and fire codes, we will not be able to connect the modular classrooms to the schools with covered walkways. Each modular classroom will have air conditioning, water bubblers, and bathrooms and will be connected to utilities and communication within the school. The kindergarten teachers who will be assigned to the modular have not been determined yet and will be determined by the building principal. School Contacts -If you have specific school related questions regarding kindergarten, the building principals for each school are as follows: a. Wood End - Joanne King ]oanne.kinR @reading.kl2.ma.us b. Joshua Eaton -Karen Feeney Karen.feeney @readine.kl2.ma.us q� c. Barrows - Heather Leonard heather .leonard @readinp,.kl2.ma.us d. Killam -Cathy Giles cathy.eiles @reading.kl2.ma.us Birch Meadow -Eric Sprung eric.sprune @reading.kl2.ma.us If you have any additional questions, please do not hesitate to contact me. Thanks and have a great day. John F. Doherty, Ed.D. Superintendent of Schools, Reading Public Schools Reading Rotary President 2014 -15 82 Oakland Road Reading, MA 01867 Phone: 781 - 944 -5800 John.doherty @readine.kl2.ma.us <AVG Certification.txt> <AVG Certification.txt> Xfinity January 28, 2015 via UPS Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: Pursuant to G.L. Ch. 166A, Section 10, Comcast is pleased to provide a copy of its Form 500 for 2014. The Form 500 contains information on customer video service related issues in your community and how Comcast responded, including the time taken to resolve these complaints. For the Form 500, the Massachusetts Department of Telecommunications and Cable defines a complaint as: Any written or verbal contact with a cable operator in connection with subscription in which a person expresses dissatisfaction with an act, omission, product or service that is (1) within the operator's control, and (2) requires a corrective measure on the part of the operator. Comcast also has forwarded a copy of the enclosed Form 500 to the Department of Telecommunications and Cable. If I can be of further assistance on any matter related to the Form 500, please contact me at 978 - 927 -5700, ext. 43024. Very truly yours, Jane M. Lyman Senior Manager of Government & Regulatory Affairs cc: Department of Telecommunications and Cable Slid COMCAST qe,I Form 500 Complaint Data - Paper Filing City /Town: Reading Cable Company: Verizon New England Inc. Address: 125 High St., Boston, MA 02210 Filing Year: 2014 Contact: Jill M. Reddish -71 Number of Subscribers: 4,655 Phone: 617 - 343 -0558 E -Mail: jill.m.reddish @verizon.com Average Resolution Time: < 1 > Less than 1 Day, < 2 > 1 -3 Days, < 3 > 4 -7 Days, < 4 > 8 -14 Days, < 5 > 15 -30 Days, < 6 > > 30 Days Manner of Resolution: A. Resolved to the satisfaction of both parties., B. Resolved, customer dissatisfied., C. Not Resolved. Avg. Manner of Resolution (see code key above for the manner Total Resolution represented by the letters below) The number below Complaints Time (see each letter indicates the number of complaints resolved code above) in that manner. A. B. C. Advertisin /Marketin g 0 0 0 0 0 A ointment /Service call 0 0 0 0 0 Billin 0 0 0 0 0 Customer Service 0 0 0 0 0 Defective Notice Equipment 0 0 0 0 0 Installation Reception © 0 © 0 0 Service Interruption 0 0 0 0 0 Unable to Contact �0 Failure to Respond to Original Complaint �0 0 Other: ^;V Form 500 Service Interruption Data - Paper Filing City/Town: Reading Cable Company: Verizon New England, Inc. Address: 185 Franklin St., Boston, MA 02110 Contact: Jill Reddish Filing Year: 2014 Phone: 617 - 342 -0558 Number of Subscribers: 4655 E -Mail: jill.m.reddish @verizon.com Average Resolution Time: <1> Less than 1 Day, <2> 1 -3 Days, <3> 4 -7 Days, <4> 8 -14 Days, <5> 15 -30 Days, <6> > 30 Days �1 w.r J Jill M. Reddish Senior Staff Consultant — ROS TV January 31, 2015 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Subject: Annual Complaint Filing Dear Board of Selectmen, Z-% &QS \0000 �W 1/@f IZA�n Verizon Communications Inc. 125 High Street Oliver Tower, FL 7 Boston, MA 02110 617 - 743 -4119 Jill.m.reddish @verizon.com Pursuant to M.G.L. c. 166A, § 10, Verizon New England, Inc. ( "Verizon New England ") is required to file with the Department of Telecommunications and Cable and Issuing Authorities an annual report on complaints received regarding our FiOS TV service. The report reflects complaints received by Verizon during the previous year ending December 31. The Department of Telecommunications and Cable has adopted Form 500 as the prescribed form for complying with this annual reporting requirement. Please find attached Verizon New England's 2013 Form 500 for the Town of Reading. Should you or your staff have any questions, please contact me at 617 - 342 -0558. Verizon New England appreciates the opportunity to conduct business in your community, and we look forward to a long and rewarding relationship. Sincerely, 4;;Ju1111.&d431. Jill M. Reddish Senior Staff Consultant — FiOS TV cc: Reading Tele ommunications and Technology Advisory Committee ri 0 Form 500 Complaint Data 22- Jan -15 Code Key: Avg. Resolution Time Code Key: Manner of Resolution <1> Less than 1 Day <2> 1 -3 Days <3> 4 -7 Days <4> 8 -14 Days <5> 15 -30 Days <6> >30 Days A. Resolved to the satisfaction of both parties. B. Resolved, customer dissatisfied. C. Not Resolved. Town READING Manner of Resolution (see code key above for the manner represented Avg by the letters below) The number below each letter indicates the number of complaints Total Resolution Year 2014 resolved in that manner. Complaints Time (see Subscribers 4254 code above) Advertising /Marketing Appointment Service Call B. 1 1 <3> <2> Billing Customer Service 0 22 <2> <3> 0 1 Equipment 0 10 <2> Installation 0 0 7 <2> 1 <1> Other Programming Other Reception Damage 0 0 <1> <1> Service Interruption I <2> �N A. 1 1 22 1 10 7 0 0 0 13 B. C. 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 form 500 Service Interruption Data 26-Jan- 15 Code Key: Duration of Service Interruption <1> Less than 1 Day <2> 1 -3 Days <3> 4 -7 Days <4> 8 -14 Days <5> 15 -30 Days <6> >30 Days Town Reading Year 2014 Subscribers 4254 Date of Service Interruption Duration of Service Interruption (see Code Key above) Reading 06/28/2014 <1> Reading 02/06/2014 <1> Reading 12/11/2014 <1> Reading 11/19/2014 <1> Reading 10/21/2014 <1> Reading 09/12/2014 <1> Reading 07/14/2014 <1> Reading 06/28/2014 <1> Reading 06/28/2014 <1> Reading 12/11/2014 <1> Reading 04/15/2014 <1> Reading 01/16/2014 <1> Reading 06/28/2014 <1> Reading 04/15/2014 <1> Reading 05/01/2014 <1> Reading 05/09/2014 <1> Reading 05/23/2014 <1> Reading 06/20/2014 <1> �.3J James W Cormier Cbief of Palice March 6, 2015 READING POLICE DEPARTMENT OFFICE OF THE CHIEF 15 Union Street, Reading, Massachusetts 01867 Emergency Only: 911 All Other Calls: 781- 944 -1212 Fax: 781- 944 -2893 E -Mail: JCormier @ci.reading.ma.us Sgt. Christine Amendola Reading Police Department Dear Sgt. Amendola: I would like to take this opportunity to issue you a letter of commendation, in accordance with Policy R -17 Commendations, for your exemplary performance of service to the community which was above and beyond the performance of routine duty. On the evening of Thursday, February 25, 2015, while off duty and shopping at Market Basket in another community, you witnessed an elderly woman fall to the ground. You quickly recognized that this woman was suffering from cardiac arrest. You immediately went into action, took control of the scene and began performing Cardio - pulmonary resuscitation (CPR) on a complete stranger as you were trained to do. You continued to perform CPR until Fire and EMS personal arrived on scene and took over. You deserve this letter of commendation due to the quick actions you took while off duty to help save the life of a woman you had never met. Congratulations, your actions were nothing less than heroic and reflect not only on yourself as a person, but on the Reading Police Department as a whole and speak to the type of Officers we try to hire and promote. Thank you for your actions on that evening, a copy of this letter will be forwarded to the Board of Selectmen for their review and added to your permanent personnel file. Sincerely, James ormier Chief of Police cc Board of Selectmen 1C L1C 60S U.S. Department of Homeland Security Region I 99 High Street, 6`h Floor E�aRa_tiF Boston, Massachusetts 02110-2320 U �CS 17 FEMA -1 �Ft r, wn sic March 13, 2015 John Arena Chairperson, Board of Selectmen Town of Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Mr. Arena: I am writing about the Federal Emergency Management Agency's (FEMA's) upcoming Risk Mapping, Assessment, and Planning (Risk MAP) Discovery Meeting for the Charles Watershed in eastern Massachusetts. This Discovery Meeting is being coordinated by the U.S. Geological Survey (USGS) in partnership with FEMA. The Charles Watershed is the 8 -digit hydrologic unit code (HUC) 01090001 (see enclosed map). Rivers in the watershed that could be potentially discussed include major rivers such as the Charles, Ipswich, Mystic, Neponset, North, Parker, Saugus, Weir, Weymouth Fore, and Weymouth Back; as well as other smaller rivers and tributaries in the watershed. Risk MAP is a new FEMA program that helps communities identify, assess, and reduce their flood risk. By combining quality engineering with updated flood hazard data, FEMA provides accurate and easy -to- use information to enhance local mitigation plans, improve community outreach, and increase local awareness to flood hazards. The Discovery process commences at the beginning of a Risk MAP project and assists in identifying the scope of the watershed study. The Discovery Meeting is part of the Discovery process, and the information exchanged between FEMA and communities within the Charles Watershed during Discovery will improve our understanding of your watershed's flood hazard mapping and mitigation planning. Attached are a Community Information Sheet and Community Information Map which list and display data and comments that we have collected from you during previous mapping efforts. During Discovery, FEMA: • Gathers information about local flood risk and flood hazards. Please see attached the list of data we hope to gather from you. • Reviews mitigation plans to understand local mitigation capabilities, hazard risk assessments, and current or future mitigation activities. Discovery Meeting Details The Discovery Meetings are scheduled for the Charles Watershed on the following date: • Monday April 13, 2015 at 1:00 PM: Walpole Public Library, 143 School Street, Walpole, MA 02081 (Parking is available at the Library, next door at the Town Hall on Stone St., and across the street at a Blackburn Memorial Park) (q6l Tuesday April 14, 2015 at 9:30 AM: Watertown Free Public Library, 123 Main Street, Watertown, MA 02472 (Metered parking is available at the municipal lot at the back entrance to the Library — cost is 25 cents per 30 minutes) Tuesday April 14, 2015 at 1:00 PM: Hamilton - Wenham Public Library, 14 Union Street, South Hamilton, MA 01982 (Parking is available at the library and extra parking is available across the street at Pingree Park) Please note that all three Discovery Meetings are the same content, and you may attend any of the locations. Please RSVP to Gardner Bent, the USGS Project Manager for the Charles Watershed Discovery Meeting, by e -mail (bg entAusgs.gov) or by calling (508) 490 -5041. At the Discovery Meeting, we will review the flood risk data we have gathered to date by presenting a draft Discovery Map and Discovery Report. We will also discuss your community's flooding history, flood risk concerns and mitigation. Any data or information that you can provide before the meeting will aid in this discussion. In addition to inviting community leaders, emergency managers, GIS specialists, and local planners to the Discovery Meeting, FEMA will invite other stakeholders with a vested interest in the Charles Watershed's resources, floodplains, and flood risk. This may include representatives from State, Federal, regional, and local agencies and associations. Together, we will discuss the study that will be conducted in the Charles Watershed, any information you have to provide, and the importance of mitigation planning and community outreach. We encourage you and/or any other relevant floodplain management staff to attend this important meeting. The partnership and exchange of data between FEMA and your community will be vital to our success in identifying flood risks and needs that may exist. If there are any data related to your community's flood risk that you have not yet provided to us, but that you would like to have taken into consideration when reviewing your flood risk, please bring it to the meeting or send it to the following address: Gardner Bent U.S. Geological Survey 10 Bearfoot Road Northborough, MA 01532 Additionally, we have an online questionnaire regarding data related to the Discovery Meeting. Please complete the questionnaire at the following website: http: / /newengland.water.usgs.gov /fema charles /. If you have any questions regarding the Discovery process, the scheduled Discovery Meeting or the data requested, please contact Gardner Bent, Project Manager, by e -mail (bg ent@usgs.aov) or by calling (508) 490 -5041. Also available to answer any questions is Kerry Bogdan, Senior Engineer, FEMA Region I, at (617) 956 -7576 or Kerry.BogdariaAs.gov. Sincerely, Tuesday April 14, 2015 at 9:30 AM: Watertown Free Public Library, 123 Main Street, Watertown, MA 02472 (Metered parking is available at the municipal lot at the back entrance to the Library — cost is 25 cents per 30 minutes) Tuesday April 14, 2015 at 1:00 PM: Hamilton - Wenham Public Library, 14 Union Street, South Hamilton, MA 01982 (Parking is available at the library and extra parking is available across the street at Pingree Park) Please note that all three Discovery Meetings are the same content, and you may attend any of the locations. Please RSVP to Gardner Bent, the USGS Project Manager for the Charles Watershed Discovery Meeting, by e-mail (bg ent(ci)usgs.gov) or by calling (508) 490 -5041. At the Discovery Meeting, we will review the flood risk data we have gathered to date by presenting a draft Discovery Map and Discovery Report. We will also discuss your community's flooding history, flood risk concerns and mitigation. Any data or information that you can provide before the meeting will aid in this discussion. In addition to inviting community leaders, emergency managers, GIS specialists, and local planners to the Discovery Meeting, FEMA will invite other stakeholders with a vested interest in the Charles Watershed's resources, floodplains, and flood risk. This may include representatives from State, Federal, regional, and local agencies and associations. Together, we will discuss the study that will be conducted in the Charles Watershed, any information you have to provide, and the importance of mitigation planning and community outreach. We encourage you and/or any other relevant floodplain management staff to attend this important meeting. The partnership and exchange of data between FEMA and your community will be vital to our success in identifying flood risks and needs that may exist. If there are any data related to your community's flood risk that you have not yet provided to us, but that you would like to have taken into consideration when reviewing your flood risk, please bring it to the meeting or send it to the following address: Gardner Bent U.S. Geological Survey 10 Bearfoot Road Northborough, MA 01532 Additionally, we have an online questionnaire regarding data related to the Discovery Meeting. Please complete the questionnaire at the following website: http: / /newengland.water.usgs.gov /fema charles/. If you have any questions regarding the Discovery process, the scheduled Discovery Meeting or the data requested, please contact Gardner Bent, Project Manager, by e-mail (bg entAusgs.eoy) or by calling (508) 490 -5041. Also available to answer any questions is Kerry Bogdan, Senior Engineer, FEMA Region I, at (617) 956 -7576 or Keny.BogdanAdhs.gov. Sincerely, z, AX f' -" Richard Verville, Chief Hazard Mitigation Assistance Branch FEMA Region I Attachment: Community Information Sheet Community Information Map Data Request Sheet Discovery Meeting Agenda cc: Robert W. LeLacheur, Jr., Town Administrator, Town of Reading Glen Redmond, Commissioner of Buildings, Town of Reading Jean Delios, Town Planner, Town of Reading Charles Tirone, Conservation Administrator, Town of Reading George Zambouras, P.E., Town Engineer, Town of Reading Kim Honetschlager, GIS Coordinator, Town of Reading Kerry Bogdan, Senior Engineer, FEMA Region I Richard Zingarelli, State NFIP Coordinator, Massachusetts Department of Conservation and Recreation Gardner Bent, Project Manager, U.S. Geological Survey q6� Project Name: Charles Watershed Meeting: Discovery Meetings - Charles Watershed • Monday April 13, 2015 at 1:00 PM: Walpole Public Library, 143 School Street, Walpole, MA Date and Time: • Tuesday April 14, 2015 at 9:30 AM: Watertown Free Public Library, 123 Main Street, Watertown, MA • Tuesday April 14, 2015 at 1:00 PM: Hamilton- Wenham Public Library, 14 Union Street, South Hamilton, MA Discovery Meeting Agenda Introductions (10 minutes) - Communities - State and other Federal agencies - Associations - FEMA Project Team, including roles and responsibilities RiskMAP and the Discovery Process (15 minutes) - To provide an overview of Risk MAP and Risk MAP products /support - To explain the role of Discovery - To present known and best available data and discuss additional data that maybe useful - Discuss Discovery Meeting questionnaire responses Present Flood Risk Data (15 minutes) - Present evaluation of data using Discovery Map to illustrate study areas Mitigation Planning (10 minutes) - Gather feedback on mitigation planning status, needs and resources Communication (10 minutes) - Discuss the importance of regular communication, data sharing, and feedback between FEMA and the communities - Discuss coordination with and related resources available from other Federal Agencies, State agencies, and associations - Highlight the role of each community in keeping their communities informed of their flood risk, steps they can take to protect themselves and their property, and study progress - Describe the communication tools available to help communities communicate about risk Wrap -Up (10 minutes) - Discuss next steps (project timeline) - Present points -of contact for questions - Review meeting outcomes and action Items Optional Breakout Session: Discuss Risk and Solutions on a Community and Watershed Basis (30 minutes) - Discuss areas of concern individually RiskMAP - Discuss local flood risk Increasing Resilience Together www.fema.gov /plan /prevent /fhm /rm_main.shtm • 1- 877 -FEMA MAP I?hV Data Request Most Current Data from your Community Coordinated Needs Management Strategy (CNMS) information Community Assistance Visit (CAV) /Community Assistance Contact (CAC) Community Rating System (CRS) status Disaster High Water Marks (HWM) Existing dams and/or levees Mid -term Levee Inventory (MLI) Individual Assistance (IA)/Public Assistance (PA) information Hazard Mitigation Assistance Program grants received Letters of Map Change (LOMCs) Flood claims and policies Available topographic data (better than 2ft) Average Annualized Loss (AAL) data Gage data Structure information Information obtained from researching other Federal agencies, non - profit organizations, and other sources such as universities Through Consultation with your Community New construction of culverts and bridges New levees or levees not shown on map Areas of recent development Development plans Ongoing or future topographic acquisition efforts Community plans to alleviate flooding Political issues between communities that may affect watershed studies Existing or potential Endangered Species Act issues Structure information Hazard mitigation plans Structural and flooding issues not represented on effective NFIP maps Risk input data Information from dam Emergency Action Plans Field data Building footprints Local communication capabilities and needs Highlighted data is requested from your community. 9A S' Community Information Sheet Town of Reading, Middlesex County, Massachusetts FEMA Community ID number 250211 Document date: March 5, 2015 NFIP policies 34 Document purpose: Discovery for Charles HUC8 Watershed Zone A policies CRS* Level - Population 24,747 CRS Status N/A Median age (yr) 41.4 HMPt Status Approved Elderly (age 65 or older) 14.1% HMP Approval 04/27/2011 Median income $105,459 HMP Expiration 04/26/2016 Population in labor force 52.9% *CRS — Community Rating System 'HMP — Hazard Mitigation Plan All demographics as of 2010 census National Flood Insurance Proaram (NFIP) statistics Effective FIS Date 07/07/2014 NFIP policies 34 Effective FIRM Date(s) 06/04/2010 Zone A policies I 1 Initial NFIP Date 07/02/1981 Zone V policies 0 Initial FIRM Date 07/02/1981 Total coverage $9,949,300 LOMCs* 10 Total premiums $47,176 Most recent CAV ** 09/14/1999 Total claims 21 Total paid for claims $63,750 Repetitive losses 5 Variances 0 *LOMC — Letter of Map Change * *CAV — Community Assistance Visit 'As of September 30, 2014 �jh O O 0 0 0 a) 0 0 �211 0 Ln CN 0 V). I/). Ln 0 m a -4 + ro c CY) 0 t4 0 0 0 0 0 0 00 ru 3� N p co E m 0 0 0 M U >. CD 0 0 ru -1 Ln 1-1 0 LU uj on (0 13 ru o ia < > o LLJ Ln V) C 0 2 m > C Ln LU §-JN %k PEN 'JIm r � �j MIN LWM Sk %N9 , I mw.� qA, 0� OF Rego' tiC f. b a ro Cam' o. o 6J9�INCORP�� To: Date: RE: Office of the Town Manager 781 - 942 -9043 16 Lowell Street townmanager @ci.reading.ma.us Reading, MA 01867 www.readingma.gov /town - manager Ms. Catherine Patterson, Branch Chief Assistance to Firefighters Grants DHS /FEMA 800 K Street NW Mailstop Washington DC 020472 — 3620 March 6, 2015 SAFER grant application for the Town of Reading, MA Dear Ms. Patterson, I am writing in support of the Town of Reading's Assistance to Firefighter's SAFER grant application. We have requested funding for three additional Firefighters. It is our desire to increase the number of Firefighters on duty by these three Firefighters. By increasing the number on duty, this will enable us to increase the life safety of the public and of our Firefighters by enabling the Reading Fire Department to meet the requirements of N.F.P.A. 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. Specifically, we will be able to increase the staffing on our engine companies and our total fire ground compliment of Firefighters on the scene of a structure fire in accordance with this standard. If we are successful in our efforts to obtain the grant funding requested the Town of Reading will maintain these new Firefighters and will not incur Firefighter lay -offs during the period of performance of this grant. The Town of Reading will, of course, also abide by all other conditions and requirements of the SAFER grant program. Additionally, I am committed to maintain these staffing levels in the Fire Department after the grant period expires. Please feel free to contact me directly if you have any questions. On behalf of the Town of Reading I would like to thank you for your assistance with this important grant program. Sincerely, 7� Robert W. LeLacheur, Jr. CF Town Manager q � D q C- 6"s HOUSE DOCKET, NO. 3671 FILED ON: 2/27/2015 HOUSE . . . . . . .No. Ebe eommonwealtb of fiazgarbussettg CHARLES D. BAKER GOVERNOR KARYN POLITO LIEUTENANT GOVERNOR February 27, 2015 To the Honorable Senate and House of Representatives, I am filing for your consideration a bill entitled "An Act Making Appropriations for the Fiscal Year 2015 to Provide for Supplementing Certain Existing Appropriations and for Certain Other Activities and Projects." First and foremost, the bill addresses the consequences of this winter's unprecedented snow emergency. To achieve that goal, the bill includes $50 million for snow and ice removal, and creates a $7 million emergency reserve to mitigate deficiencies at state agencies. The Massachusetts Emergency Management Agency (MEMA) and the National Guard have provided critical, public safety assistance to our cities and towns as they grapple with the unprecedented weather, and this legislation addresses their costs. The bill would also allow municipalities to amortize their own snow and ice deficits over two years, rather than the one year currently required by municipal finance law. In addition, in many municipalities, property tax payments and abatement applications were due on February 2, when municipalities were closed due to winter weather. Under current law, failure to meet that deadline required interest payments or the outright denial of an abatement request; as a matter of simple fairness, this bill would extend the deadline until March 13, 2015, and toll any penalties until that date. 1 of 12 �I In addition, the legislation includes funding for the following: <hea $190 million for the G p Insurance Commission, which serves as the insurance b r the Common s employees, so that it may fund higher than anticipated increases in care claim costs. • $44.2 million for the family emergency assistance program that provides shelter for the Commonwealth's homeless. $35 million for services provided by the Department of Children and Families. • $34.7 million for private counsel compensation required by the Committee on Public Counsel Services • $2.2 million for the Safe and Successful Youth Initiative, an incredibly effective grant program to help municipalities mitigate the occurrence of violent crime. In total, the legislation I am filing includes supplemental funding requests of $391.7 million ($350.8 million net) to fund obligations. Sufficient revenues are estimated to be available to finance these appropriations. Many of the above fiscal year 2015 items are time - sensitive, requiring supplemental funding before the end of March. Accordingly, I urge you to enact this legislation promptly. Respectfully submitted, Charles D. Baker, Governor 2of12 01, March 3, 2015 Senate President Stanley Rosenberg President of the Senate Senator Karen Spilka, Chair Senate Committee on Ways and Means House Speaker Robert DeLeo Speaker of the House of Representatives Representative Brian Dempsey, Chair House Committee on Ways and Means H: 60, SECTION 16 (property tax payments and abatement filings) Dear Mr. President, Mr. Speaker, Chairwoman Spilka and Chairman Dempsey: The Massachusett Assessors Association w tes to voice its concern of SECTION 16 of H. 60. SECTION 16 is a p' ce of three related ions (3, 4, and 16) to address property tax payment and abatement filing deadline y the blizzard. Section 16 allows past due property tax bills to go unpaid without enalo� for weeks and unilaterally opens up the deadline on property tax abatement filings. SECTIONS 3, 4 seek to address an important issue. The severe winter snowstorm /blizzard of February 2" forced many city and town halls to close that day. Residents could not file for abatement or pay their quarterly property tax bills as required on that date. SECTIONS 3 and 4 are prospective and would address this issue in future severe storm situations. The MAAO supports this. It is the fair and right thing to do. The concern is with SECTION 16 It allows past due property tax bills to go unpaid without penalty for weeks and unilaterally opens up the deadline on property tax abatement flings. It goes far beyond accommodating a reasonable opportunity for taxpayers to address the municipal offices closures of February 2 nd It is unfair to those that paid their taxes on time Most taxpayers paid their property taxes ahead of the deadline. Providing reprieve to those who had their city or town hall closed because of the severe weather on February 2nd is fair. For those that didn't pay their taxes on time giving them weeks after the storm is wrong. In addition, many communities remained open on February 2na and a number of parts of the state did not E get the impact of the storm that eastern Massachusetts did and never closed at all. Yet these late taxpayers would be given a free ride — that's not fair to those who abided by the law. Loss of needed revenue for communities At a time when cities and towns are going to be struggling with massive snow and ice deficits, this would cost them money in lost interest, possible abated taxes, and reprogramming collection systems. From a municipal collection perspective, this is an unfunded mandate that requires municipalities to modify their tax collection systems to accommodate an after the fact change of the interest date on late payment. It is not fair that someone whose late payment has no connection with storm problems suddenly gets a month and a half of interest forgiven when most taxpayers planned ahead and paid their taxes on time. Problems with implementation Municipal tax collection and processing systems aren't built to issue refunds on interest in a broad -based way across the community. This would require a cumbersome and resource -laden process to accomplish, costing the community resources. The intention of SECTIONS 3, 4 and 16 is to allow residents to file abatement or pay taxes the next business day when city or town halls must close because of severe weather. SECTION 16 goes way beyond that. Too many variables Making any applications filed on the 3`d of February in a community where the offices were closed (or even open) on the 2nd would be reasonable. That might also be extended to applications mailed on the 3rd for any community, considering the interruption of normal mail services due to the storm. That is straight forward and fair. In the case of some communities, they made the effort to keep their offices open on the 2nd for the very reason that it was the deadline and that the community did not want anyone to be penalized by a closure. The SECTION 16 proposal is not just a case of a reasonable waiver of the rules to address a special situation; it is a complete disregard of the established rules, as they have existed for well more than any of our lifetimes. MAAO recommendation Keep SECTION 3 and 4. Delete SECTION 16. Add "the above section shall take effect January 26, 2015" to Sections 3 and 4. If you have any questions, please feel free to contact either of us. Sincerely, Lane Partridge, Co -Chair MAAO Legislative Committee Immediate Past President Assessor for the Town of Concord 978 - 318 -3075 Linda Swadel, Co -Chair MAAO Legislative Committee Assessor for the Town of Westborough 508- 871 -5124