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Home My WebLink About2015-03-24 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING MARCH 24, 2015 Arena, West, Ensminger, Halsey, Sexton LeLacheur 4) Move that the Board of Selectmen confirm the Volunteer Appointment Subcommittee's recommendation to appoint the following: • Brian Snell to the Council on Aging with a term expiring June 30, 2016; • Karen Goncalves -Dolan to the Community Planning and Development Commission with a term expiring June 30,2017; • Sandra Popaja to the Economic Development Committee with a term expiring June 30, 2017; • Kurt Habel to the Town Forest Committee with a term expiring June 30, 2015; • Brian Snell to the Mystic Valley Elder Services with a term expiring September 30, 2015. 5a) Move to appoint Sharon Angstrom as Town Accountant for a term April 1, 2015 through June 30, 2016. 5c) Move to approve increased Field hours for the Birch Meadow complex, the Symonds Way field and the Parker Middle School field for a 9:OOam start on Sunday mornings through the 2015 spring sports season. 5e) Move that the Board of Selectmen close the Warrant consisting of Articles for the April 27, 2015 Special Town Meeting to take place at 8:00 p.m. at the Performing Arts Center, 62 Oakland Road. 5f) Move that the Board of Selectmen recommend the subject matter of Article 4 of the April 27, 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the April 27, 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the April 27, 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 7 of the April 27, 2015 Special Town Meeting Warrant. 5i) Move that the Board of Selectmen close the hearing on setting the FY16 water, sewer and storm water rates. Move that the Board of Selectmen set the FY 2016 Water Rate at $ per 100 cubic feet with a minimum quarterly bill of $ effective with the December, 2015 billing. Move that the Board of Selectmen set the FY 2016 Sewer Rate at $ per 100 cubic feet with a minimum quarterly bill of $ effective with the December, 2015 billing. Move that the Board of Selectmen set the Storm Water Rate at $ per unit (3210 square feet) per year to be billed quarterly effective with the December, 2015 billing. 5j) Move to approve the Order of Taking and Plan for Bus Shelter Easement at 25 Walkers Brook Drive. 5k) Move that the Board of Selectmen recommend the subject matter of Article 4 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 7 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 8 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 9 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 10 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 11 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 12 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 13 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 14 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 15 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 16 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 17 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 18 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 19 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 20 of the April 27, 2015 Annual Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 21 of the April 27, 2015 Annual Town Meeting Warrant. 51) Move to approve the changes to the Home Rule Charter as presented, made during the legislative process and prior to its final passage. 6a) Move that the Board of Selectmen approve the minutes of January 21, 2015 as amended. 6b) Move that the Board of Selectmen approve the minutes of February 3, 2015 as amended. 6c) Move that the Board of Selectmen approve the minutes of February 10, 2015 as amended. 6d) Move that the Board of Selectmen approve the minutes of February 24, 2015 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. DRAFT - BOARD OF SELECTMEN 2015 AGENDAS 2015 312412015 Staff Estimated March 2492015' Office Hour John Arena 6:30 Appointments - Mystic Valley Elder Services, Council on Aging, EDC, CPDC, Town Forest Committee VASC 7:15 Appoint Town Accountant Arena 7:20 Reading Ice Arena Report LeLacheur 7:25 Permission for early /increased field hours Feudo 7:30 Birch Meadow update Feudo 7:40 HEARING Close Warrant for April 27, 2015 Special Town Meeting LeLacheur 7:55 Vote Special Town Meeting Articles LeLacheur 8:00 Revisit Driveway Permit - 181 South Street LeLacheur 8:10 Draft ad hoc Committee on Firearms Safety LeLacheur 8:15 HEARING Water, Sewer and Storm Water Rates for FY16 (effective December 2015 billing) LeLacheur 9:00 HEARING Bus shelter easement taking LeLacheur 9:25 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 Approve Charter changes made by the MA Senate LeLacheur 9:50 Local elections April 7, 2014 Tuesday April 9, 2015 - Adopt an Island Kick off Senior Center" 7:00 April 14, 2015 Office Hour John Halsey 6:30 Board Re- organization LeLacheur 7:00 Dunkin Donuts/Walkers Brook Hours of Operation LeLacheur 7:20 Driveway variance - 74 Edgemont LeLacheur 7:25 Climate Advisory Committee - Earth Day LeLacheur 7:30 Reading Garden Club & Reading Cultural Connection - May 16th community event Wilson 7:40 MAPC member Report Delios 8:00 MAPC Service Inventory Delios 8:10 Bylaw discussion on Associate Members LeLacheur 9:00 HOLD for Development Project LeLacheur 9:30 Town Meeting April 27, 2015 Monday Town Meeting April 30, 2015 Thursday Town Meeting May 4, 2015 Monday June 30, 2015 ` . May 5, 2015 July 21, 2015 Office Hour Kevin Sexton Office Hour 6:30 Town Accountant Report Angstrom 7:20 Reading Housing Authority Report LeLacheur 7:30 RCTV members Report LeLacheur CAB (RMLD) member Report LeLacheur HOLD for Development Project LeLacheur 8:15 Discuss Boards and Committees that 'sunset' on June 30, 2015 LeLacheur 9:00 6:30 May,19, 2015 RMHS Robotics Team followup LeLacheur 7:30 HOLD for Development Project LeLacheur 8:15 Review FY16 Town Manager Goals LeLacheur 9:00 Office Hour June 2, 2015 6:30 Office Hour Dan Ensminger 6:30 HEARING Approve Classification & Compensation Appoint Town Counsel Appointments of BCCs September 15, 2015 June 16 2015 June 30, 2015 ` . July 21, 2015 Office Hour 6:30 August 11, 2015 Office Hour 6:30 September 1, 2015 Office Hour 6:30 September 15, 2015 October 6, 2015 Office Hour 6:30 October 20, 2015 November 3, 2015 Office Hour 6:30 Town Meeting November 9, 2015 Monday Town Meeting November 12, 2015 Thursday Town Meeting November 16, 2015 Monday November 1712015 Liquor License Renewals December °1, 2015 Office Hour 6:30 December15, 2015 ; Approve Licenses - non - alcohol Future Agendas Joint Meeting with RMLD Commissioners Joint Meeting with School Committee Policy for Permanent Building Committee Multi Board /Committee Summit Reading 2020 Community Meeting Downtown Parking Strout Avenue Master Plan Recurring Items Close Warrants by Sep 23/Nov by Mar 3 /April Review BOS/TM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation May /June Annual Tax Classification Hearing October Annual Approve licenses December Annual Appoint Town Counsel June Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual OFK 0 Town of Reading a Meeting Minutes 1W tat f 4� Board - Committee - Commission - Council: Volunteer Appointment Subcommittee Date: 2015 -03 -03 Time: 7:30 PM Building: Reading Town Hall Location: Berger Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Chairman Daniel Ensminger and Kevin Sexton Members - Not Present: Others Present: Town Manager Robert LeLacheur, Greg Johnson, Brian Snell, Karen Goncalves- Dolan, Kurt Habel Minutes Respectfully Submitted By: Secretary Topics of Discussion: Mr. Ensminger called the meeting to order at 7:30pm and gave an overview of the VASC process which will conclude with the Selectmen voting at their next meeting on March 24th. He asked Greg Johnson to discuss his interest in MVES. Greg Johnson described his first contact with MVES in 1999 as he required services for his mother. Subsequently Greg has created a foundation for Alzheimer's Research and runs a golf tournament in it's 15th year, with proceeds to benefit Peter Sanborn Place and their day care location. They also give a scholarship for RMHS in home health care. Greg is also active in Rotary and in the adopt -a- family program. Mr. Ensminger asked what he would add to the MVES program, if the Cure Alzheimer would be linked to MVES? Mr. Johnson said that he would be willing to fundraise and take a leadership role, and hoped that such a link could be established. Mr. Sexton asked about the time commitment given his professional responsibilities. Mr. John replied that Lee Kimball was a family design /build family business so that he had flexibility as would be needed. Mr. Ensminger asked if he had any questions for the VASC. Mr. Johnson replied that he had met with Human /Elder Services Administrator Jane Burns and had a good understanding of the position. Mr. LeLacheur asked if he had any conflicts of interest, or anything that would give the appearance of a conflict, and Mr. John replied that he did not. Brian Snell was not present. Page 1 1 Volunteer Appointment Subcommittee Minutes — March 3, 2015 — page 2 Mr. Ensminger moved to recommend Brian Snell to a position on the Council on Aging, with a term through June 30, 2016, seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to recommend Greg Johnson to a position on the MVES with a term through September 30, 2015, seconded by Mr. Sexton and not approved by a vote of 1 -1. Mr. Sexton suggested they invite both candidates to the March 24th Board of Selectmen meeting for a final determination. Economic Development Committee Karen Goncalves -Dolan Ronald Powell Mr. Ensminger welcomed Karen Goncalves -Dolan and asked her to describe her background and interest in volunteer positions. She described her background in commercial development and finance. Mr. Sexton asked what her top choice was for volunteer positions, and she said that upon further reflection the opening in CPDC was her first choice. She stated that she was interested in having a role on the future growth of the town. Mr. Ensminger asked if her current position would present any conflicts of interest. Ms. Goncalves -Dolan said that there were no conflicts, as her company does not do any work in the Town. Mr. Sexton asked what other planning boards she deals with, and she replied almost exclusively Boston with a bit of Cambridge activity as well. Her work is generally revitalization of neighborhoods, with a focus on repositioning assets. Mr. Sexton asked about time commitment and Ms. Goncalves -Dolan said that she was fine with the Monday night schedule, understanding sometimes the meetings went late. Mr. Ensminger asked if she had followed the recent Summer Avenue situation, and she replied that she went to school with the children of that house and was a frequent guest, and therefore tried to distance herself from the recent issues raised. Mr. Ensminger asked if she had any questions, and she replied that she did not. Ron Powell did not appear at his schedule time. Mystic Valley Elder Services (continued) Brian Snell arrived at 8:10pm and apologized for missing his earlier time slot. Mr. Ensminger informed him of his appointment to the COA and asked why he .was interested in MVES. Mr. Snell replied that when his inlaws moved in with them he became a user of their service, instead of simply referring folks there as an elder care lawyer. He thought that wearing both the professional and customer hats provided a valuable background. Mr. Ensminger asked if he perceived a conflict of interest in this situation, and Mr. Snell replied that he never got any clients from MVES so there was no conflict. He noted that he has no ability to influence town staff referrals. Mr. Sexton asked about the time commitment. Mr Snell said there would be no change going from an Associate to a full member on the COA, and that since his children had grown and left home he had plenty of free time for the MVES position. Page 2 (r7 C L Volunteer Appointment Subcommittee Minutes — March 3. 2015 — page 3 Mr. Ensminger asked if he would suggest any MVES program changes, and Mr. Snell said that he would first need to get a better handle on their current services. He did suggest improving the public education and outreach. He noted that the sandwich generation doesn't have time to spend on research. Mr. Sexton asked about fundraising experience, and Mr. Snell described his experience with the Knights of Columbus, the Rotary Club, and Reading Soccer. Mr. Ensminger asked if he had any questions, and Mr. Snell asked what type of person they were looking for. Mr. Ensminger replied that they were seeking someone who was forward looking towards the next decade. Town Forest Committee Kurt Habel described his background as both a dog owner and a Troop 702 Boy Scout participant. Mr. Ensminger asked if there were any hot issues now in the Town Forest Committee, and Mr. Habel said that things were relatively quiet compared to when he began as an Associate member. Mr. Habel described the signs he created and donated that had an ability to add events. He said the Town Forest was very busy with dog walkers, and that as a result dog waste was always an issue, although it had improved in the past year. Mr. Ensminger moved to recommend Karen Goncalves -Dolan to a position on CPDC with a term through June 30, 2017, seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to recommend Sandra Popaia, Ronald Powell and Karen Goncalves -Dolan to a position on the EDC with a term through June 30, 2017, seconded by Mr. Sexton. Votes for these nominees were Ms. Popaia (2), Mr. Powell (0) and Ms. Goncalves -Dolan (0). Mr. Ensminger moved to recommend Kurt Habel to a position on the Town Forest Committee with a term through June 30, 2015, seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to reconsider the earlier vote for MVES, seconded by Mr. Sexton and approved by a vote of 2 -0. Mr. Ensminger moved to recommend Greg Johnson and Brian Snell to a position on MVES with a term through September 30, 2015, seconded by Mr. Sexton. Votes for these nominees were Mr. Snell (2) and Mr. Johnson (0). Mr. Sexton moved to adjourn the VASC at 8:45 p.m., seconded by Mr. Ensminger and approved by a vote of 2 -0. Respectfully submitted, Secretary .� Page 1 3 C'` 2015 Special Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Reports Board of Selectmen ♦ Motion to Table — 2 Instructions Board of Selectmen ♦ Motion to Table — 3 Amend the Capital Improvement; Board of Selectmen ♦ Motion to Table — Pro ram FY 2015 -FY 2025 4 Authorize Debt — Birch Meadow Board of Selectmen ♦ Presentation — Bob 2/3 vote required Field lighting LeLacheur ♦ FINCOM report - 5 Authorize Debt — School modular Board of Selectmen as ♦ Presentation — Dr. 2/3 vote required classrooms a courtesy to the School John Doherty Committee ♦ FINCOM report - 6 Authorize Debt — RMHS Retaining Board of Selectmen as ♦ Presentation — Dr. 2/3 vote required Wall repairs a courtesy to the School John Doherty Committee ♦ FINCOM report - 7 Settle potential litigation — Sutton Board of Selectmen ♦ Presentation — Bob Brook Disposal Area Superfund Site LeLacheur /Ray Miyares ♦ FINCOM report - 3/24/2015 1 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2015 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S. Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 27, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2015. A true copy Attest: Laura Gemme, Town Clerk , Constable TOWN WARRANT OF$Fgo'� L' y � � f� J639:1KC0Rp0RP COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, April 27, 2015, at eight o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. There are no reports scheduled for this Special Town Meeting. ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2015 -25 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. There are no anticipated actions expected under this Article during this Special Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of field lighting systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said field lighting systems improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto Board of Selectmen Background: BASED ON BOS 3/24 DISCUSSION Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 5 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate, to be added to this amount appropriated for modular classrooms under Article 6 of the February 23, 2015 Special Town Meeting, for the purpose of purchasing and placing modular classroom units at elementary schools, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. 3 Board of Selectmen as a courtesy to the School Committee Background: Here is a draft introduction version from Bob — it will be updated after Thursday's SC meeting: A Special Town Meeting in February 2015 approved $1.2 million to be used from Free Cash towards the purchase and siting of modular classrooms at the Joshua Eaton, Alice M. Barrows and J. Killam Elementary Schools. A subsequent first round of the procurement process has revealed the need for the School Committee to make some choices ranging from technical specifications to a request for additional funding. These will be made after the second round of the procurement process. In order to provide the most flexibility to the project, this Article has been placed on the Warrant. There are three possible outcomes: a) The Article will be tabled; b) The Article will move forward as a request to use debt instead of Free Cash for an amount up to $1.2 million; c) The Article will move forward with a request to include additional funding above $1.2 million, and to use debt instead of Free Cash. The first two choices above indicate the previously requested $1.2 million is ample for the project, and that is the current expectation and desire of the School Committee. In this case a further discussion about the best financial approach, in consideration of the exact cash flow needs of the project and all other relevant financial factors will be held. The third choice will indicate that the $1.2 million is not adequate, in which case Town Meeting will be asked to approve debt for the entire project. Note that if this is the case, the Capital plan in Article 4 of the Annual Town Meeting will need to be amended for the new total project cost. SCHOOLS to fill in additional detail Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 6 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of making extraordinary repairs, replacement and /or new installation of retaining walls at Reading Memorial High School, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee and the Town Manager; and to see if the Town will authorize the School Committee, Board of Selectmen, Town Manager, or any other agency of the of —Ll Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the School Committee and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Board of Selectmen as a courtesy to the School Committee Background: Here is a draft introduction version from Bob — it will be updated after Thursday's SC meeting: Subsequent Town Meeting in November 2014 approved $30,000 in funding for an engineering assessment of the retaining wall for the upper parking lot at Reading Memorial High School. That assessment is 50% complete and the estimated repair cpst will be known if the snow ever melts, which hopefully will be before Annual Town Meeting! If Article 5 of this Special Town Meeting has converted previously approved use of Free Cash to be debt instead, then it is possible that this Article will be tabled and the retaining wall repair project will continue as a request to use Free Cash instead of debt. Such a request would happen under Article 5 in the Annual Town Meeting. Otherwise this Article will request debt funding for these repairs. SCHOOLS to fill in additional detail Finance Committee Report: The Finance Committee recommends this Article by a vote of xx at their meeting on March 25, 2015. Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote, pursuant to Section 5.2 of the Reading General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen Background: A late- breaking litigation matter was brought to the Town's attention in early December 2014. This included a proposed a settlement to be paid in late December 2014 in order to avoid litigation. Town Counsel was able to secure an extension for any possible settlement to allow for action by the January 2015 Special Town Meeting. The Article was tabled at January Special Town Meeting because there were not enough specifics in order to make a recommendation to settle the case. As of late March, there remain a lack of detail, but preliminary steps have suddenly been taken towards litigation against the Town. This Article is placed on this Warrant as a placeholder should any actions be requested of Town Meeting. Town Counsel will meet with the Board of Selectmen in Executive Session to discuss any developments and recommend a course of action. S�_ - �' Finance Committee Report: The Finance Committee may be asked to advise Town Meeting on this matter once Town Counsel and the Board of Selectmen determine the best solution. Bylaw Committee Report: No report. 1 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 27, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of 12015. John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton , Constable SELECTMEN OF READING Schena, Paula From: Wilson, Jessie Sent: Tuesday, February 24, 2015 6:08 PM To: Tom Wise Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: RE: 181 South Street Attachments: ZBA Approved Plan.pdf, BOS Driveway Approval.pdf, ConCom Approved Plan-181 South Street.pdf, CPDC Approval 181 South Street-Scenic Roads.pdf Tom, Unfortunately the Town Manager will not be able to bring this up tonight. The next available agenda is March 20. He will be able to bring this up to them at that point. I also did the collecting of plans so that we are all on the same page. You will find: The BOS Approved Plan (dated 1/9/2014 The ZBA Presented Plan (dated 1/9/2014) — same as BOS, withdrawn from ZBA The ConCom Approved Plan (dated 2/12/2014) — effectively the same plan, but the survey was corrected. The driveway is in the same location as well as the addition. You will notice the Street layout is different as there was a going -back- and -forth regarding the tree. The CPDC Approved Plan (dated 5/8/2014) — reflects some dimensions the building inspector wanted as well as 1 more foot between the eastern property line and the addition. Jessie 7essie Willson Community Development Administrator Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 jwilson d.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday : 7:30am - 5:30pm Tuesday 7 :30am - 7:00pm & CLOSED on Fridays From: Tom Wise [mailto:Tom.Wise @gmo.com] Sent: Tuesday, February 24, 2015 3:45 PM To: Wilson, Jessie Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: RE: 181 South Street I thought I sent this ... did you receive it? Jessie — Thank you for the e-mail. I am happy to provide the details. I may even be able to make the Board of Selectman meeting on the 24th if that helps. Here are the details of change from the last Board of Selectman meeting: 1. No change to the house footprint. 2. No change to the driveway location. 3. The driveway configuration was further clarified in the Conservation Commission submission, which is attached here. The only discernable change there is 1 foot of crushed stone on each side of the driveway for water run- off capture. 4. The only other proposed change is the planned addition of a fence at the boundary of the property on that side and going around the back. Exact location and dimensions haven't been determined yet, but it will provide appropriate separation between the two houses and shield the driveway from the neighbor. I am expecting a high quality, 6 foot high fence. As for the shifting 1 foot comment below, that is with respect to the last Zoning Board submission, but is not applicable to the last Board of Selectman submission. We are essentially going back to the plan that was submitted to the Board of Selectman and the Conservation Commission since we are no longer limited by the 1982 interpretation of the old By Law. Please let me Tom Wise Enterprise Data Management T: +1.617.790.5189 M: +1.617.869.6825 F: +1.617310.4585 E: tommise(Mamo.com GMV From: Wilson, Jessie fmailto :jwilsonCaci.reading.ma.us1 Sent: Thursday, February 12, 2015 12:50 PM To: Tom Wise Cc: Delios, Jean; LeLacheur, Bob; Schena, Paula Subject: 181 South Street Hi Tom, Thanks for coming in yesterday and updating us on your plan. I know it has been a long road and we certainly want to make it as smooth as possible moving forward. I reached out to the Town Manager and what we would like to do is provide an update to the Board of Selectmen on the 24th. This is something the Town Manager has offered to do and there is no need for you to attend the meeting. The goal would be to provide them with information on what you plan on doing moving forward and confirm that their vote stands true. If not, then they can make a determination that evening and have you come in at a later date after you develop the new survey. So in order to provide the update on the 24th, can you please clearly describe what has changed and what you intend to change to the plan that was previously approved by the Board? I know yesterday you mentioned there is no change to the driveway location, which is important to state, but it is also important to clarify other changes to the plan (shifting 1- foot, size, fence, etc.) even if the changes do not relate to the driveway. This is so there is a clear picture as to what is changing and what is staying the same (i.e. the driveway). The best way to go about this is to use the plan they saw the last time (attached) and describe the changes moving forward based on that plan. You are welcome to do this via email and I can ensure the Town Manager has it for the Selectmen on the 24th. Ideally we would like this no later than Wednesday of next week. Let me know if you have any questions. Thanks, Jessie 7essie Wilson Community Development Administrator Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 jwilson @ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:OOpm & CLOSED on Fridays CJ Miller Design LLC 52 Steller Road Belnont MA 02478 March 4.2014 Board of Selectmen Reading, MA Re: 181 South Street driveway appeal On behalf of Tom and Heldi Wise, homeowners of 181 South Street, I would Wo to submit this request for the 808 to approve a second driveway at the above mentioned pmpery. We have submitted the attached auffled plot plan showing the existing and proposed driveways to the Ergineedrg Department and received their rejection on 2127114. The basis for the rejection Is that the second driveway does not most the separation requirement of at least 12C ( criteria Y on driveway rules and regulations, quoted below). f. Two seem ways may be-aQowed our any angle lot 9 the d dance between the access points MW be at least 12V unless apftft kdkafed needs fo fire contreW are do n hoW. This appeal Includes two %Pedflc needs to the contrary.' The first speciflo need relates to a dimensional limitation. The new second driveway Is proposed on the far (west) side of the frontage from the existing driveway, nardndit the dhft= between them. The total frontage for the properly is 158' with IW between the existing driveway and the far property � thereby limiting the actual proposed separation between the two driveways to apprcodrnMdy 85' (10' wide driveway with F between the driveway and the side property fine). This proposed location addresses the Intent of criteria Y to the best of our ability, given the property dimensions. The second specific need ielates to a personal draurmtanoe. The proposed entry on the west side of the dwelling (closest to the proposed driveway) Is Intended for HeWs eldwly parents. It would present a hardship and potential risk for them to have to regularly walk the tong distance from the exdsting driveway on the east side of the property to the entry to their going space on the west dde. The proposed driveway has been found to meet the remaining 11 criteria on the driveway niter and regulations. Therefore, we respec tfUly appeal to the Board of Selectmen to permit thlo second Yours truly, Diane Beddey Mffler, ALA, TEED AP, Ed.M Partner, Miller Design LLC Diane Beckley Miler, ALA, LEER AP EdM 52 Steller R=d Belmont MA 02478 T: 617- 99MI67 E: diane®miUndesiplic com Board of Selectmen Minutes — March 18, 2014 — an 4 Ron D'Addario indicated that the committee would like to work closer with the Board of Selectmen. Second Driveway Request 181 South Street — Diane Miller, Architect and the home owner were Pmt. Ms. Miller noted that they are Proposing an addition to the house and a new driveway on the west side. The total frontage is 158 feet. This addition will create additional space to join the family and this driveway will service their use. Town Engineer George Zambouras noted that the driveway will not affect the site distance. Engineering has no problem with this. The only requirement is to verify that the tree is on P property. A motion kX Tafoya seconded by West ghat the Hoard of Selectmen approve the smond not a publk shade tree, was approved by a vote of 541-0. H=U — FY15 Water. Sewer and Stone Water hates — The Secretary read the hearing notice. The Town Manager noted that very little has changed. The rates cover local costa, the capital and debt plan and water main replant. He is recommending a three month delay in the rates to begin in December. Ben Tafova suggested putting larger water projects as a debt exclusion so it will be a tax deduction. Marcie West asked if this money is to fix culverts and the Town Manager indicated it has not in the pad because when the fund was established there was discussion that we wouldn't add anything we weren't already doing. Jolm Arena asked if we have an inventory on culverts and the Town Manager indicated he wasn't sure. This is a discussion that the Board needs to have in-the future. Ben Tafoya noted it is ridiculous to increase the rates by 100/9 to give an early payment discount. John Arena asked how many take advantage of the discount and the Town Manager indicated approximately 70%. A motion by Ensminger seconded by West that the Board of Selectmen set the FY 2015 A motion by Easminger seconded by West that the Board of Selectmen set the FY 2015 Seaver Rafe at S10.56 per 100 rabic feet with a minimum aaarterty bill of $21.12 effective with the ftember. 2014 billing was apornvedby a vote of 54-0. Pape 14 .ACS ZONE: Sm OBENSDIAL RECL SETBACKS: FRONT 2W WE 15 REAit IV MAX LOT COVERAGE: 25X MAX BLUM N Wff 3W E70SL MM- 1614 S.F. ENSL HAIWAL 4RAOE 1004 4NS, B }10 1o1A PROPQSED lAT OOYfRACE 1� DEED 8liD1010E BOOK 67NQ, PACE US PiAN MUM' BEC 8001( 44 PAGE 277 ASSES M YAP: 3A3 Souk Street OF PNw. W WL Ah ORYE'111Y .� =00 ABD Eom mmww NB1 Kw BE 16ifa BY u 01A1R AN NN N� 8� 80011= m 08MBINL W. Kim W STAMM BOIARONO C0l0=& 10 XWO =mom i6 mw BE CRIMP BY W A19FAlMAX MllB 1111KMdBO110BEWWFOR 001168110801L 681E81C 89050% FM m OOIBf8110808 WOO w acmwn PIA116 m Sam mar orlNS AID 01� OWNER. THOMAS WISE SCALE- 3W ATE: 1 -9 -20=1 /4 SCALE: f - PROP. FED pm 4pip% 0 I CUM 1NAT 1HE 86roINA= WN ON 10 PLAN IS BASED ON R51,001 NFOWTO AND ON AN ACIWIL RW fI1 M AM 15 C=01 TO THE BEST OF MY IOIOmom 1ot �dohn w. JOIN MaFAC m P.LS McEaollrn t op x �4 NO. EWAI OARA� F AO018011 N �x LOT A8o PLOT PLAN 181 SOUTH ST. READING, MA. ZONE: S20 DIMENSIONAL REGS. SETBACKS: FRONT. 20' SIDE. 15' REAR: 15' MAX. LOT COVERAGE: 25% MAX. BUILDING HEIGHT: 35' EXIST. HOUSE: 1614 S.F. EXIST. NATURAL GRADE. 100.5 PROPOSED LOT COVERAGE 12% TREE TO BE REYOYEO DEED REFERENCE: BOOK 51892, PAGE 329 PLAN REFERENCE- REG. BOOK 425, PAGE 277 -PROPOSED DRIVEWAY SLOPE ASSESSORS MAP: 3/13 101.0-100.4-,6/56-IX SME <<:56'>> South street /0 0 — . —* "N .......... ... PROP MOE ED .. .. . . ... .. . .. .......... 1"s s Aw OFFSET 01 lexNED-M SLT FDICE SHRUBS AND TREES W N THE AREA Or THE PROPOSED \ DRIVEWAY 0 BE REMOVED Im LK '0 *- ov LOT AREA Prepared By. Bo ditch & Crandall, Inc. 8 301t St. Befmont, Mo. 02478 7 1-641-9600 I-/CERTIFY THAT THE INFORMATION SHO ON THIS AN r, BASED ON RECORD INFORMATION A D ON AN AC \4L FIELD SURVEY AND IS CORRECT TO TIE BEST OF MY W. McIACHERN P .L.S. ( ' -'-1 John W_ DATE: 2-12-2014 E..h"n N0.35000 RI R2 BE A 7-, IN, oT Ln A CA yl " R3 aAf p Rt SCALE: 1" 40' PLOT PLAN 0 40 181 SOUTH ST. Scale in fleet READING, MA. OWNER: THOMAS WISE sc -7 June 23, 2014 TOWN OF READING 16 Lowell Street Reading, MA 01867 -2683 'RECEt Vft Phone: (781) 942.6610 Fax: (781) 942 -9070 TOWN CLERK COMMUNITY PLANNING & DEvd ;; T d6MUSSION DECISION COMMUNITY PLANNING & DEVELOPMENT COMMISSION Scenic Road Project: 181 South Street, Scenic R& To the Town Clerk: This is to certify, at a public hearing of the Reading Community Planning and Development Commission (CPDC) opened and closed on June 23, 2014 by a motion duly made and seconded, it was voted: "We, the CPDC, as requested by Mr. Tom Wise, owner of 181 South Street (Map 3, Lot 13), under the provisions of the Article 8.2 Public Order Scenic Roads of the General By -Laws of the Town of Reading and the CPDC Adopted Scenic Road Regulations, to consider modifications to the scenic way known as South Street, do hereby vote 4-0-1, to approve the construction activities in the public right -of -way as shown on the Plot Plan for 181 South Street, prepared by John W. McFachern, P.L.S dated February 2, 2014 and lastly revised May 18,2014."' Findings: 1. The CPDC hereby approves the construction activity in the public right -of -way subject to approval of the proposed curb cut by the necessary approving authorities. 2. The Engineering Division has determined the tree proposed for removal is a private tree -and not located within the public right -of -way. 3. The proposed driveway will have a curb cut that will not exceed 12 -feet in width. This approval was granted X without additional Conditions. with the following Conditions: Signed as to the accuracy of the vote: Z) Jean D s . Date Assistifit Town Manager, Community Services Cc: Applicant, Building Inspector, Town Clerk, Planning files, Town Manager, Town Engineer ZONE: S20 DIMENSIONAL REGS. SETBACKS: FRONT. 20' SIDE 15' REAR 15' MAX LOT COVERAGE 25% MAX BUILDING HEIGHT: 35' EXIST. HOUSE: 1614 SF. DOST. NATURAL GRADE 100.5 a+ 0 VOVS �to vlcwL (V'A� �a%o ) �S c�,vr.Q as goS, PROPOSED LOT lX1V[RAL 12E DEED REFERENCE BOOK 51892, PACE 329 PLAN REFERENCE REG. BOOK 425, PAGE 277 ASSESSORS MAP: 3/13 South Street OF PROP. PROP. 10' WDE DRIVEWAY le. ZONWG AND S'ETBAOL REQARElOM MUST BE YERFED BY BE CEN T AND/W HIS/HER DENNIR BOVEM AND CRANDAU. NG MAKES NO STATELIER REGARDw c01F0 wmcE TD ZM" REOOKIELOIIS iH1S MUST BE OONFWED BY THE APPROPRIATE 20NG AUDIORITY. THIS PLAN 5 NOT TO BE USED FOR C0NSlRUC7RL RUM TO DENIER'S PLANS FOR OWGN CTION DETAIS SEE ARCHIIELT S PLANS FOR S UMX OESOWTKWS AND D6EIRgI15 OWNER: THOMAS VASE DATE: 1 -9 -2014 SCALE: 1' = 30' PROP. TD PORCH PROP. AODITION .pp PROP. EXPANDED GARAGE I CERTIFY THAT THE INFORMATION SHOWN ON THIS PLAN '\ \ 23996 S.F. IS BASED ON RECORD INFORMATION AND ON AN ACTUAL FIELD SURVEY AND IS CORRECT TO THE BEST OF MY \ m \ �` tH OF \ chn " \\ c W. JOHN 4 McEACHERN P.L.S. " McEachem \ 1 \\ \\ LOT AREA I CERTIFY THAT THE INFORMATION SHOWN ON THIS PLAN '\ \ 23996 S.F. IS BASED ON RECORD INFORMATION AND ON AN ACTUAL FIELD SURVEY AND IS CORRECT TO THE BEST OF MY `\ KNOWLEDGE \ �` tH OF chn " \\ c W. JOHN 4 McEACHERN P.L.S. " McEachem \ \\ \ fJ` CI Prepared By. S�N4LLA R s° `" PLOT PLAN 181 SOUTH ST. READING, MA. LeLacheur, Bob From: Kenneth DeMoura < kdemoura @demourasmith.com> Sent: Tuesday, March 24, 2015 4 :22 PM To: Irw2244 @comcast.net; Reading - Selectmen Cc: Town Manager Subject: RE: Driveway Permit for 181 South Street Dear Members of the Board: I represent Michael and Lee Ann Webb of 224 Walnut Street. If and when the Board reaches a decision on the request for a second driveway permit for 181 South Street, please provide me with a copy of the Board's decision as soon as possible after it is made, so that we can make a determination on whether or not to appeal or take other legal action. Thank you Kenneth J. DeMoura Attorney at Law DeMoura I Smith LLP One International Place, 14th Floor Boston, MA 02110 617.535.7531 617.535.7532 (fax) 617.899.3734 (mobile) kdemoura (d)demourasmith.com Experienced Advocates I Effective Solutions NOTICE: This message is intended only for the addressee and may contain information that is privileged, confidential and /or attorney work product. If you are not the intended recipient, do not read, copy, retain or disseminate this message or any attachment. If you have received this message in error, please call the sender immediately at (617) 535- J1 7531 and delete all copies of the message and any attachment. Neither the transmission of this message or any attachment, nor any error in transmission or misdelivery shalt constitute waiver of any applicable legal privilege. From: irw22440comcast.net [mailto :lrw2244(�tcomcast.net] Sent: Tuesday, March 24, 2015 4:08 PM To: selectmenCcbci. reading,ma.us Cc: townmanagerCaci.reading_ma.us; Kenneth DeMoura Subject: RE: Driveway Permit for 181 South Street March 24, 2015 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 RE: Driveway Permit for 181 South Street Dear Board Members: We are writing to you to oppose the request for a second driveway permit at 181 South Street. We are the owners of 224 Walnut Street, the property directly abutting the subject parcel, and most affected by this proposal. The town is required by law to notify abutters, and hold a public hearing on this matter. As with the original March 18, 2014 second driveway approval for 181 South Street, no such notice has been forthcoming. Therefore, any so- called approval by the Selectmen on this matter is null and void. The Selectmen should deny the permit because the second driveway would not be in compliance with Section 5.4.7.3, Performance Standard g of the Town's Zoning Bylaws. The proposed offset parking adversely affects the adjoining properties, and the single - family character of the neighborhood. Section 5.4.7.3 also states that any additional driveway space may not result in cars parking in the front 2 yard. Two driveways are not in character with the single - family appearance of the neighborhood, regardless of whether cars are parked on it or not. Also, the proposed second driveway would be installed with a driveway separation distance of approximately 80 feet, which is less than the 125 -foot driveway separation requirement. The Board of Selectmen may rule any way it wishes. However, if the second driveway is approved and is not compliant with the law, that decision will be challenged. Sincerely, Michael and Lee Anne Webb 224 Walnut Street Reading, MA 01867 DRAFT Policy establishing an ad hoc Reading Firearms Safety Committee There is hereby created an ad hoc Reading Firearms Safety Committee, which shall exist until December 31, 2015 or until such earlier date that the ad hoc committee shall have completed its work. The ad hoc committee and its member's terms may be extended by the Board of Selectmen for up to an additional twelve (12) months. The ad hoc Reading Firearms Safety Committee shall consist of five (5) members, for terms expiring on December 31, 2015. In selecting the membership, an attempt will be made to fill the membership as follows: One (1) member from the Board of Selectmen One (1) Police Chief or designee One (1) member of Town Meeting Two (2) Residents at large that do not fulfill any other requirements listed above. The Board of Selectmen will attempt to include in those members at least one resident from the Timberneck Swamp neighborhood. The ad hoc Reading Firearms Safety Committee shall 1. suggest strategies that shall improve the safety of nearby residents and travelers through the neighborhood of the Timberneck Swamp; 2. investigate the history of the Timberneck Swamp and how it was designated conservation land with an island of private land in the middle of it; 3. review General Bylaw 8.9.1 and draft a revision that protects the rights and interests of all town citizens; and 4. report its progress to the Board of Selectmen by August 2015 in order to determine if any November Town Meeting action will be requested. Staff and Town Counsel will be assigned to work with the ad hoc Reading Firearms Safety Committee though the Town Manager. The ad hoc Reading Firearms Safety Committee will be considered to be part of the Town Manager's Office for administrative purposes. Adopted XX/XX/XXX 5ti - � INSTRUCTIONAL MOTION RE. 8.9.1 FIREARMS BYLAW, TOWN OF READING Move that Town Meeting ask the Town Manager and the Board of Selectmen to do the following: • look into how and why General Bylaw 8.9.1 was amended in 2011 and report back to Annual Town Meeting at its Rext • investigate the history of the Timberneck Swamp and how it was designated conservation land with an island of private land in the middle of it and report back to Town Meeting at Annual Town Meeting its next se ^ ^; (etc ....) • determine and implement strategies that will, in the immediate future, improve the safety of nearby residents and travelers through the neighborhood of the Timberneck Swamp by, for example, clearly and visibly delineating the boundaries of this conservation land, posting "no hunting" signs on all parcels of town land, etc.; • investigate the legality of transporting any type of firearm or explosives across town land for the purposes of hunting, sporting, etc., and report back to Annual Town Meeting at its net ) and • appoint a working group to draft a revision to General Bylaw 8.9.1 that protects the rights and interests of all town citizens. Submitted by: Mary Ellen O'Neill 1/6/2015 5 h -ti LEGAL NOTICE O�— Oer�Fgo '�1 V 39�INcoRY0R To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on March 24, 2015 in- the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on the following: • Setting the FY16 Water, Sewer and Storm Water Rates 9:00 P.M. • Vote and Sign Order of Taking and Plan for Bus shelter 9:20 p.m. easement at 25 Walkers Brook Drive Copies of the proposed docu- ments regarding these topics are available In the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and are attached to the hearing notice on the web - site at wwW.readingma.gov All interested parties are Invited to attend the hearing, or may submit their comments in writ- ing or by email prior to 6:00 p.m. on March 24, 2015 to townmanager@ci.reading.ma.0 s By order of Robert W. LeLacheur Town Manager 3.17.15 5_t c/ ,5'�` �J LEGAL NOTICE OF J9INCOR4�� To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold a public hearing on March 24, 2015 in. the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts on the following: • Setting the FY16 Water, Sewer and Storm Water Rates 9:00 P.M. • Vote and Sign Order of Taking and Plan for Bus shelter 9:20 p.m. - easement at 25 Walkers Brook Drive Copies of the proposed docu- ments regarding these topics are available In the Town Manager's office, 16 Lowell Street, Reading, MA, M -W- Thurs from 7:30 a.m. - 5:30 p.m., Tues from 7:30 a.m. - 7:00 p.m. and are attached to the hearing notice on the web - site at wwW.readingma.gov All interested parties are Invited to attend the hearing; or may submit their comments in writ - Ing or by email prior to 6:00 p.m. on March 24, 2015 to townmanager@ci.reading.mam By order of Robert W.LeLacheur Town Manager 3.17.15 TOWN OF READING ORDER OF TAKING The Board of Selectmen of the Town of Reading, in the County of Middlesex and Commonwealth of Massachusetts, acting under the authority of and in accordance with General Laws Chapters 79, as amended, and by virtue of the authority conferred upon them by a vote of more than two - thirds pursuant to Article 6 of the Special Town Meeting held on November 10, 2014, a certified copy of which is attached hereto as Exhibit A, do hereby take by eminent domain a permanent easement over the following parcel of land: That land shown as "EASEMENT AREA = 108.3 SF" on the plan attached hereto as Exhibit A and entitled "'Easement For Construction & Maintenance Of Bus Shelter Located At 25 Walkers Brook Dr., Reading, MA', scale: 1" = 5', dated September 18, 2014, prepared by "Bay State Surveying Associates, Beverly, Massachusetts," said plan to be recorded herewith. Said easement shall be for the purpose of authorizing the installation, maintenance, repair, operation, and use by members of the public of a bus stop waiting area and - shelter on said parcel. Being a portion of the property conveyed to 25 WBD LLC by deed recorded with Middlesex South District Registry of Deeds in Book 47593, Page 537. No damages will be awarded. G.L. c.79, § §14 and 16, provide the owner of record may petition the Superior Court for an assessment of damages within three (3) years after the right to damages has vested. . _I Zl� IN WITNESS WHEREOF, a majority of the Board of Selectmen of the Town of Reading have adopted the foregoing Order of Taking this day of 2015. JOHN ARENA, CHAIR MARSIE K. WEST, VICE CHAIR DANIEL ENSMINGER JOHN R. HALSEY KEVIN M. SEXTON COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. On this day of . 2015, before me, the undersigned notary public, personally appeared Kevin M. Sexton, John Arena, John R. Halsey, Daniel Ensminger and Marsie K. West, as they are the members of the Board of Selectmen for the Town of Reading, proved to me through satisfactory evidence of identification, which was to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose. Notary Public 5j'i 3 N/F 55 fi B DEVELOPMENT ACQUISTIONS, LLC 20.00'/ 1 1 1 i REGISTRY USE ONLY 0) t �¢3 C3 'l3• tv ` N/F DANIS READING LITY TRUST APPROVED Date: �1 REA #25 WALKERS BROOK DRIVE 0 i N/F 25 WBD LLC 1 AHOLD FINANCIAL SERVICES Board Selectmen Toren of Reading AREA OF EASEMENT TAKING = 108.3.* SF } GRAPHIC SCALE 0' S. so* t Y 20' EXIST. 25' ` DRAIN EASEMENT P MN49'50'17 "W I inch s Ift. TOWN OF READING MASSACHUSETTS 77.84'` R= 1000.00 286,83' DEPARTMENT OF PUBLIC WORMS WALKERS BROOK DRIVE EASEMENT FOR (75' PUBLIC WAY) CONSTRUCTION & MAINTENANCE OF BUS SHELTER CHAPTCR 580. ACTS Or f888 REFERENCE: I CSRTIFr THAT rNS PROPCRPY LIMBS SHORN ON THIS ° LOCATED AT PLAN ARC THE L(N &S DIVIDIA�C BXISTINO ORN =A17P, AND 2AN> Ag DEED: BOOK +7593 PAGE 537 THE LINES Or STREETS OR RAYS SHOWN ARE 7a0S8 OP uvR. 25 A'ALKERS BROOK DR., REAPING, MA PLAN; BOOK +588 At ENb PUBLIC OR PRIVATE STRCA= OR RATS ALRMDY CSTABLISHCD. •ne�o AND THAT No NSA LINOS P R DIYISRIN Or 6XISYINC OWNERSHIP OR FOR NCW RAYS ARC SHOWN I PURTHSR CERn)Fr THAT I NAYS CONMRYCD WITH THC RULES SCALE: 1 tN ; 5 FT DATE: SEPT. 18, 2014 F AND RCCULAYIONS OF THC RWISTSRS OF A6SD3 l`F` IN PREPARING TNS PLAN. JEFFREY T, ZAGER, DIRECTOR Q.P.W. GEORGE J. ZAMBOURAS, P,E., TOWN ENGINEER 1y` GEORGE A 2AVMMAS. P.E. BAY STATE SURVEYING ASSOCIATES PROFESSIONAL LAND SURVEYOR PATS R rADINO *W4 ENGNEER 100 CUMMINGS CENTER BEVERLY, MA 01915 2015 Annual Town Meeting Monday April 27, 2015 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Election A rid 3fi `415 2 Reports Board of Selectmen ♦ "State of the Town" report — Board of Selectmen Chair TBA ♦ FYI Budget Report & Financial Overview — Finance Committee Chair Mark Dockser ♦ Library Building Project — Library Building Committee Chair David Hutchinson ♦ Update on Firearms Instructional Motion — BOS member TBA ♦ Motion to Table — 3 Instructions Board of Selectmen ♦ Motion to Table — 4 Amend the Capital Improvement Board of Selectmen ♦ Presentation — Begin Special Program FY 2015 -FY 2025 Town Manager Bob Town Meeting LeLacheur after this Article ♦ FINCOM report — is completed 5 Amend the FY 2015 Budget FINCOM ♦ Presentation — Bob LeLacheur ♦ FINCOM report - 6 Additional funding - Smart Growth Board of Selectmen ♦ Presentation — Stabilization Fund Town Accountant Sharon Angstrom ♦ FINCOM report — 3/24/2015 1 cJ "�� 2015 Annual Town Meeting Monday April 27, 2015 7 Fund OPEB Trust Board of Selectmen ♦ Presentation — Sharon Angstrom ♦ FINCOM report- 8 Accept Complete Streets Program Board of Selectmen ♦ Presentation — Community Development Director Jessie Wilson ♦ FINCOM report — 9 Accept Public Ways Board of Selectmen ♦ Presentation — George Zambouras ♦ Bylaw Committee re ort ism 10 Approve Term of Rubbish Contract Board of Selectmen ♦ Presentation — Jeff (greater than three years) Zager ♦ Finance Committee report — 11 General Bylaw Changes - Animal Board of Selectmen ♦ Presentation — Control Bylaw Police Chief James Cormier ♦ Bylaw Committee report — 12 General Bylaw Changes — Associate Board of Selectmen ♦ Presentation — Members Town Counsel Ray Miyares ♦ Bylaw Committee report — 13 General Bylaw Changes — Posting of By Petition ♦ Motion to Table — the Warrant Petitioner William C. Brown ♦ Bylaw Committee report — 14 Approve Term of Cell Tower Board of Selectmen ♦ Presentation — Bob Wireless Leases (greater than three LeLacheur years) ♦ Finance Committee report - 3/24/2015 2 �1t -v 2015 Annual Town Meeting Monday April 27, 2015 15 Dispose of Surplus Tangible Property Board of Selectmen ♦ Presentation Sharon Angstrom ♦ FINCOM report — 16 Authorize Debt — allow MWRA Board of Selectmen ♦ Presentation — Bob 2/3 vote Sewer loans LeLacheur ♦ FINCOM report — 17 Authorize Debt — Cemetery Garage Board of Cemetery ♦ Presentation — 2/3 vote Trustees Board of Cemetery Trustees member Bill Brown ♦ FINCOM report — 18 Approve Affordable Housing Trust Board of Selectmen ♦ Presentation — Fund Allocation Plan Assistant Town Manager Jean Delios ♦ FINCOM report — 19 Approve Revolving Funds Board of Selectmen ♦ Presentation — Sharon Angstrom ♦ FINCOM report — 20 Adopt FY 2016 Budget FINCOM ♦ Presentation — Bob 2/3 vote for some LeLacheur and Dr. sections — and John Doherty therefore for the ♦ FINCOM report — entirety. Begin discussion on 2nd night (April 30'h) 21 Authorize FY 2016 Chapter 90 Board of Selectmen ♦ Presentation — Bob 2/3 vote Expenditures LeLacheur ♦ FINCOM report — 22 Remove Town Meeting members Board of Selectmen ♦ Presentation — pursuant to Section 2.6 of the Precinct Chairs Reading Home Rule Charter 0 3/24/2015 3 5 K3 SECTION 1. Article 2 of the town of Reading home rule charter as amended through article 7 of the January 5, 2015 special town meetin janttafy1.?t 5, a copy of which is on file in the office of the archivist of the commonwealth pursuant to chapter 43B of the general laws, is hereby amended by striking out section 2.1 and inserting in place thereof the following section:- 2.1 Composition The legislative body of the 'Down shall be a representative "Town Meeting consisting of one hundred ninety -two (192) members from eight (8) precincts who shall be elected by the voters in each precinct. Each precinct shall be equally represented in Town Meetings by members elected so that the term of office of one -third of the members shall expire each year. SECTION 2. Said article 2 of said charter is hereby further amended by striking out section 2.2 and inserting, in place thereof: the following section:- 2.2 Revision of Precincts When required by law or every ten (10) years, the Board oaf" Selectmen shall review and, if necessary, re- divide the territory of the Town into eight (8) plainly designated precincts. The precincts shall be divided into as nearly an equal number of inhabitants as possible. The territory of each precinct shall be contiguous and as compact as possible. The territory of each precinct shall be defined, where reasonably, possible, by the centerline of known streets or other well - defined limits. Within ten (10) days of completing its review, the Board of Selectmen shall file a report with the "Town Clerk and the Board of Registrars of Voters, showing any revisions to the precincts that are being made pursuant to this section. If revisions are being made, the report shall include a map showing the boundaries of each precinct and a list of its inhabitants' names and addresses. The Board oaf Selectmen shall also post the map and list in the Town Hall and in at least one public place in each precinct. Any such precinct revision shall be effective on the date it is filed with the Town Clerk. The Town Clerk shall forthwith notify the Secretary of State of the revision in writing. SECTION 3. Said article 2 of said charter is hereby further amended by striking out section 2.3 and inserting in place. thereof the following section:- 2.3 Town Meeting Membership At the first Town wide election after any precincts are revised, the voters of each precinct shall elect twenty -four (24) Town Meeting Members to represent the precinct. Terms of office shall be ,� L,� determined by the number of votes received. The eight (8) candidates receiving the highest number of votes shall serve for three (3) years, the eight (8) receiving the neat highest number of votes shall serve for two (2) years, and the eight (8) candidates receiving the next highest number of votes shall serve for one (1) year from the day ofelection. Upon the certification of such election, the term of office of all previously elected Town Meeting members shall cease. At each Annual Election thereafter, the voters in each precinct shall elect eight (8) Town Meeting Members to represent the precinct for a term of three (3) years, and shall also elect Town Meeting Members to fill any vacant unexpired terms. After each election of "Town Meeting Members. the Town Clerk shall notify each Town Meeting Member of his election in writing. In the event of a tie vote. resulting in a failure to elect the full number of Town Meeting Members in any precinct. the vacancy created thereby shall be filled until the next Annual Town Election by a vote of the remaining Town Meeting Members of the precinct, provided, however, that the balance of any unexpired term shall be filled at the next Annual Town Election. In the event of such a vacancy, the Town Clerk shall give written notice of the tie vote and the vacancy created thereby, to the remaining Town Meeting Members of that precinct and shall publish such notice in the local news medium. Such notice shall provide at least seven (7) day's advance notification of the time and place for a precinct meeting for the purpose of filling the vacancy. SECTION 4. Said article 2 of said charter is hereby further amended by striking out section 2.5 and inserting in place thereof the following section:- 2.5 Nomination Procedures Nomination of candidates for Town Meeting Member shall be made by nomination papers bearing no political designation and signed by not fewer than ten (10) voters from the candidate's precinct. Nomination papers shall be obtained in person and signed by the candidate in the presence of the Town Clerk or designee. Completed nomination papers shall be tiled with the Town Clerk at least thirty -five days (35) days before the election. SECTION 5. Said article 2 of said charter is hereby further amended by striking out section 2.6 and inserting in place thereof the following section:- 2.6 Vacancies A Town Meeting Member may resign by filing: a written notice with the Town Clerk. A 'Town Meeting Member who terminates residency in the Town shall cease to be a Town Meeting Member. A Town Meeting Member who moves his residence from the precinct from which lie was elected to another precinct shall serve only until the next Annual Town Election. If any person elected as a Town Meeting Member fails to attend one -half or more of the total Town SL'Z Meeting sessions within one year preceding the most recent Annual Town Election, his seat may be declared vacant by a majority vote of the Town Meeting. The Board of Selectmen shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meetina Member that Ile may be removed from office. provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Meeting Member's last known address. Any vacancy in a Town Meeting position may be tilled until the next Annual Town Election by a vote of the remaining Town Meeting Members of the precinct, provided, however, that the balance of any unexpired term shall be tilled at the next Annual Town Election. In the event of a vacancy. the Town Clerk shall give written notice thereof to the remaining 'Town Meetinu Members of the precinct and shall publish such notice in a local news medium. Such notice shall provide at least seven (7) day's advance notification of the time and place for a precinct meeting for the purpose of temporarily filling the vacancy. SECTION 6. Article 3 of said charter is hereby amended by striking out section 3.2 and inserting in place thereof the followincy section:- 3.2 Board of Selectmen There shall be a Board of Selectmen consisting of five (5) members elected for three (3) year terms so arranged that as nearly an equal number of terms as possible shall expire each year. The executive powers of the Town shall be vested in the Board of Selectmen. The Board of Selectmen shall have all of the powers and duties granted to Boards of Selectmen by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as may be provided by the Charter, by Town Bylaw, or by Town Meeting vote. The Board of Selectmen shall cause the laws and orders for the government of the Town to be enforced and shall cause a record of all its official acts to be kept. The Board of Selectmen shall appoint a Town Manager, a Town Counsel, a Town Accountant, not more than five (5) Constables, and any other- appointed board or committee member for whom no other method of selection is provided by the Charter or by Town Bylaw. The Board of Selectmen or its designee shall be the I:icensing Board of the Town and shall have the power to issue licenses, to make all necessary rules and regulations regarding the issuance of such licenses, to attach such conditions and restrictions thereto as it deems to be in the public interest, and to enforce the laws relating to all businesses for which it issues licenses. SEC "LION 7. Article 5 of said Charter is hereby amended by striking out section 5.1 and inserting in place thereof the following section:- 5.1 Appointment, Qualifications and Term 5 L-3 The Board of Selectmen shall appoint a Town Manager, who shall be appointed solely on the basis of his executive and administrative qualifications. Ile shall be a professionally qualified person of proven ability, especially fitted by education, training and previous experience. Ile shall have had at least five (5) years of full -time paid experience as a City or Town Manager or Assistant City or Town Manager or the equivalent level public or private sector experience. The terms of the Town Manager's employment shall be the subject of a written contract, for a term not to exceed three (3) years, setting forth his tenure, compensation, vacation, sick leave, benefits, and such other matters as are customarily included in an employment contract. The Town Manager's employment contract shall be in accordance with and subject to the provisions of the Charter and shall prevail over any conflicting provision of any personnel bylaw, rule, or regulation. The Town Manager's compensation shall not exceed the amount annually appropriated for that purpose. The Town Manager shall devote full time to his office and, except as expressly authorized by the Board oil' Selectmen. shall not engage in any other business or occupation. Except as expressly provided in the Charter, he shall not hold any other public elective or appointive office in the Town: provided, however, that, with the approval of the Board of Selectmen, the Town Manager may serve as the Town's representative to regional boards, commissions or similar entities, but shall not receive any additional salary from the Town for such services. Upon the termination of the "Down Manager's appointment, whether voluntary or otherwise, he may receive termination pay as determined by the Board of Selectmen, not to exceed twelve (12) months' salary in total. To be eligible for this benefit upon voluntary termination, the Town Manager shall provide the Board of Selectmen a minimum of sixty (60) days written notice of his intent to leave. This benefit shall not be available if the Town Manager is terminated for cause. SECTION 8. Said article 5 of said charter is hereby further amended by striking out section 5.4 and inserting in place thereof the following section:- 5.4 Acting Town Manager 5.4.1 Temporary Absence - By letter tiled with the Town Clerk and the Board of Selectmen, the "town Manager shall designate a qualified individual to serve as Acting "Down Manager during any anticipated temporary absence, not to exceed thirty (30) days. 5A.2 Long -Tian Absence - In the event of the absence, incapacity or illness of the Town Manager in excess of thirty (30) days, the Board of Selectmen shall appoint a qualified individual to serve as Acting Town Manager until the Town Manager returns. 5.4.3 Vacancy - When the office of Town Manager is vacant or the Town Manager is under ,5-L -q suspension as provided in Section 5.5, the Board of Selectmen shall appoint a qualified individual to serve as Acting Town Manager under terms of employment to be determined by the Board of Selectmen. In the event of vacancy. the Board of Selectmen shall initiate recruitment for a new Town Manager without delay and shall appoint a new Town Manager within one hunched eighty (180) days. 5.4.4 Powers — Except as authorized by a four -fifths (4/5) vote of the Board ofd Selectmen, the powers of an Acting Town Manager shall be limited to routine matters requiring immediate action and to making emergency temporary appointments to any Town office or employment within the scope of the Town Manager's responsibilities. SECTION 9. Article 8 of said charter is hereby amended by striking section 8.11 thereof in its entirety and inserting as section 8.9, the follovving section: 8.9 Elections 8.9.1 Annual Town Elections - The choice of elected Town Officers and Town Meeting Members, as well as referendum questions, shall be acted upon and determined on the date fined by Town Bylaw by voters on off cial ballots without party or other designation. 8.9.2 Procedures - All elections held pursuant to the Charter shall be conducted in accordance with the election laws of the Commonwealth of Massachusetts. 8.9.3 Any town wide election shall be held at the same time for each precinct at a place or places designated by the Board of Selectmen. SECTION 10. Article 8 of said Charter is hereby further amended by striking section 8.13 thereof in its entirety and inserting, as section 8.1 1. the following section: 8.11 Recall Procedures 8.1 1.1 Application - Any holder of an elective office. other than a Town Meeting Member, with more than six (6) months remaining in the term for which Ile was elected. may be recalled therefrom by the voters in the manner provided in this section. No recall petition shall be filed against a Town Officer within three (3) months after he takes office. 8.1 1.2 Recall Petition - Two hundred and fifty (250) or more voters, including at least twenty - five (25) voters from each of the precincts into which the Town is divided, may file with the Town Clerk an affidavit containing the name of the Town Officer whose recall is sought and a sworn statement of the grounds upon which the affidavit is based. The Town Clerk shall, within 5L__!� ttiventy -four (24) hours of receipt, submit the affidavit to the Board of Registrars of Voters who shall forthwith certify, thereon the number of signatures that are names of voters. A copy of the affidavit shall be entered in a record boot: to be kept in the office of the Town Clerk. Ifthe affidavit contains sufficient simlatures, the Town Clerk shall deliver to the first ten voters listed upon the affidavit, blank petition forms, in such number as requested, demanding such recall, with his signature and official seal attached thereto. They shall be dated and addressed to the Board of Selectmen; shall contain the names of all persons to whom they are issued, the name of the person whose recall is sought and the grounds for recall as stated in the affidavit: and shall demand the election of a successor to the office held by such person. The recall petitions shall be returned and filed with the Town Clerk within twenty -one (2 1) days following the date of the filing of the affidavit, signed by at least ten percent (10 %) of the voters and containing their names and addresses; provided, however, that not more than twrenty -five percent (251%) of the total number signatures may be from voters registered in any one precinct. 8.11.3 Recall Election - If the petition is certified by the Board of'Registrars of Voters to be sufficient, it shall forthwith submit the petition with its certificate to the Board of Selectmen. Upon its receipt of the certificate, the Board of Selectmen shall forthwith give written notice of the petition and certificate to the Town Officer whose recall is sought, by mail, postage prepaid, to his address as shown on the most recent voting list; and shall cause notice of the petition and certificate to be publicly available. If such Town Officer does not resign his office within five (5) days after the date of such notice, the Board of Selectmen shall order an election to be held not less than 64 days or not more than 90 days from the date the board of selectmen orders the election; provided however, that if any other town election is to occur not less than 70 days or not more than 90 ihifty five (35) not- fflofe than siNty (60) days aftef the date of the ceFtifieate-of the Boafd of Registfai-s of Votefs; pfovided, however, that if any othef Town Election is to occur- less than thirty five (35) .,,,, more *'..a._ .,_ ° *, 4 days after the date of the certificate, the Board of Selectmen shall hold the recall election on the date of such other election. If a vacancy occurs in said office after a recall election has been ordered, the election shall nevertheless proceed as provided in this section, and the ballots for candidates shall. notwithstanding a recall provision to the contrary. be counted to determine a successor in office. 8.1 1.4 Nomination of Candidates - No Town Officer whose recall is sought may be a candidate to succeed himself in the recall election. The nomination of-candidates. the publication of the Warrant for the recall election, and the conduct of t -he election shall all be in accordance with the provisions of law relating to elections. 8.1 1.5 Propositions on Ballot - Ballots used in a recall election shall state the following propositions in the order indicated: 5L+ For the recall of (name of Town Officer) Against the recall of (name of Town Officer) Adjacent to each proposition, there shall be a place to vote for either of the said propositions. After the proposition shall appear the word "candidates" and the names of candidates nominated pursuant to Massachusetts General I..,aws Chapter 54, Section 42. If a majority of the votes cast upon the question of recall is in the affirmative, the candidate receiving the highest number of votes shall be declared elected and the incumbent shall be deemed removed upon the qualification of his successor, who shall hold office during the unexpired tern; provided, however, that. if the successor fails to qualify within five (5) days after receiving notification of his election, the incumbent shall thereupon be deemed removed and the office shall be deemed vacant. If a majority of votes cast upon the question of recall is in the negative. no candidate shall be declared elected. and the Town Officer whose recall was sought shall continue in office for the remainder of his unexpired term, subject to recall as before. 8.1 1.6 Repeat of Recall Petition - No recall petition shall be tiled against a Town Officer subjected to a recall election and not recalled thereby. until at least six (6) months after the election at which his recall was submitted to the voters. SECTION 11. The Reading town clerk is hereby authorized to make non - substantive changes to the numbering of the sections of the town of Readino . home rule charter. SECTION 12. This act shall take effect upon approval by the voters. at a local election, of the further amendments to the town of Reading home rule charter adopted pursuant to article 7 of the January 5, 2015 special town meeting. �L_i Schena, Paula From: John Arena at Home Sent: Sunday, March 22, 2015 5:47 PM To: Schena, Paula; LeLacheur, Bob Subject: Minutes edit - Hi Paula; the 2 -03 -15 minutes, paragraph 3 contained a quote from me. The second sentence was a bit mangled as it says I thought there wasnt much opportunity. Its the opposite: "He asked the school committee to work together with the BOS to look at common efficiency or saving opportunities in legal, technology,administrative and similar functions where schools and town today manage independent staffing. He believes its worth a review as our budgets come under increased pressure. He thanked the SC for publishing their Munis budget data to baseline the Superintendent's budget report. 61 Birch Meadow Complex How to add much - needed recreation space without building a new field j a R �► The demand for apace • In -town activities continue to expand at over 10% /year • Over 2,000 participants - softball fields alone! • The unmet demand is even higher Birch Meadow Complex The background • Previous Master Plan conducted by and approved by Board of Selectmen • Current funding is $2.3 million in the Capital Plan for FY17 through FY25 i BOS asked Rec. Committee to update the master plan i Master Plan Review not finalized, but suggestions include: — Do NOT move the fields slightly (limited improvements, high cost) — Add more field lighting than was initially proposed Birch Meadow Complex The opportunity • Add 4 -5 extra hours /night in the fall (per unlit field) • Add 2 -3 extra hours /night in the spring &summer • Economies of scale to combine lighting work on fields • For existing lighting - energy savings similar to performance contracting • Recreation revenues - Increased `sales' - Rec Committee will consider raising fees - All surplus goes back to General Fund annually (- 75k/yr now) • Improved aesthetics for area Current `Aesthetics' It • 4 Sr 1 #4r AW 17 JAN dO H1WM i 0 • z y Birch Meadow Complex Current Capital Plan $2.3 million $1.0 mil. Field work (includes some lighting costs) $500k Pavillion $230k Basketball /Multipurpose courts $150k softball field lights $ 70k Morton Field Improvements ($110k total - $40k donations) $300k other /misc. Suggested Capital Plan $2.5 million $1.0 million field lighting $1.5 million BM Master Plan — November 2015 Town Meeting Birch Meadow Complex Vendor Actual Quotes for System (Installed) (A) Street and Lot Fields (B) Softball Field (C) Morton Field (D) Little League Field (E) Turf 2 TOTAL PROJECT Now $225,000 $175,000 $275,000 $125,000 FY17 $245,000 $190,000 $300,000 $140,000 $180,000 $200,000 ~$1.0 mil. x$1.1 mil. Also Included: - 25 Year Maintenance Plan that eliminates 100% of maintenance costs - On -Line Scheduling and Monitoring System Birch Meadow Park Reading, MA Prepared for: John Feudo, Town of Reading 02/26/15 Typicaui l Floodlighting • • Your Savings q p Hours Average kW Total kW Metric Tons of CO2 Varies by Field Varies by Field 453.6 262.8 190.8 3,993,300.0 2,314,720.0 1,678,580.0 2,753.6 1,596.1 1,157.5 Energy Group Relamp Lamp Maintenance Controls - Energy $758,727 $439,797 $318,930 $102,708 $0 $102,708 $3,750 $0 $3,750 $75,873 $0 $75,873 25 -Year Life -Cycle Cost $941,058 $439,797 $501,261 $320k to $500k savings, or -y$13k to $20k /year 40% reduction in CO2 emissions By the numbers FIELD REVENUES Current /Past Field Rev 2013 2014 2015 2016 $ 45,026 $ 53,877 $ 55,234 $ 56,614 Actual Actual Estimate Forcasted OPTIONS FOR FIELD FEE INCREASE Current Field Fee $12 1 $14.40 1 $15.60 1 $16.80 $18.00 INCREASE OF PARTICIPATION Current 1 10% 1 15% 20% Total People 1 6,4121 7,053 1 7,374 7,694 SCENARIOS FOR INCREASE OF FEES AND PARTICIPATION Increase of Participation Current 10% 15% 20% Increase of Field Fees $ 55,234 $ 60,757 $ 63,519 $ 66,281 2 a $ 3 $ 66,281 71,804 $ 72,909 $ 76,223 $ 79,537 $ 78,985 $ 82,575 $ 86,165 $ 77,328 $ 85,060 $ 88,927 $ 92,793 $ 82,851 1 $ 91,136 1 $ 95,279 $ 99,421 Birch Meadow Complex FINCOM Financial Forum: Community Brainstorming Services provided today, needs not being met 0 Effective communication to community 18% new Admin Svs dept head - hire date May 2015 0 Full day Kindergarten 15 %Town Meeting Feb 2015 /Modulars OF Athletics —field space, lights, surfaces, revenues 14% 0 RISE preschool — room, space, revenues 11% Superintendent Working Group 0 K -12 Special Ed space 0 Senior housing /transportation 0 Student counselling — anxiety prevention 7 %Town Meeting Feb 2015 /Modulars 7% Town Master Plan effort beginning 6% Schools 0 Affordable housing — workforce, youth 4% Town Master Plan effort beginning FoYouth activities 4% 0 Institute tech specialists 4% Schools 0 Cultural space 3% Reading 2020 0 Elder services 3% Budget look ahead 2016 -2018 0 Website 1% new Admin Svs dept head - hire date May 2015 0 Art/Music space 1 %Town Meeting Feb 2015 /Modulars 0 RMHS programs 1% Schools Priorities Financial Birch Meadow Complex Town Manager comments Make sure our Recreation space is safe to use. How can we generate more sustainable revenue? Where can we be more efficient spending ongoing operating costs? What are the priorities of Reading Residents? The interest on the debt will easily be paid by increased revenues and energy savings — but this is not a financially driven project Next Steps Phase 1 ($1 mil.) Town Meeting approval & BOS Neighborhood Meeting Phase 11 ($1.5 mil.) Community Survey by Rec. Committee Birch Meadow Complex Our goal is to enhance the recreational opportunity to our crown jewel — the Birch Meadow complex. Our current 30 year old system is antiquated, inefficient, and at times unsafe. This project not only brings functionality & expanded use, but it also allows us to remove the unsightly telephone poles, tire bumpers and overhead wires.