Loading...
HomeMy WebLinkAbout2015-03-18 Celebration Trust Committee Minutes r Town of Reading r Meeting Minutes rtECEiVED "`3•=„�� '' � OWN CLERK :;DING= m ,, ss. Board - Committee - Commission - Council: Celebration Trust Committee ilk MAR 23 P 12: 05 Date: 2015-03-18 Time: 7:00 PM Building: Reading Town Hall Location: Lower Level Conference Room Address: 16 Lowell Street Purpose: Application Review Session: General Session Attendees: Members - Present: Everett Blodgett (EB) Rita Robertson (RR) Bob McLaughlin (BM) Kurt Habel (KH) Members - Not Present: Carl Mittnight (CM) Others Present: None Minutes Respectfully Submitted By: Rita Robertson Topics of Discussion: Draft Celebrations Minutes 3/18/15 Called to Order at 7:00 pm by Everett Blodgett(EB) • Guidelines Copy of"Reading's 350`h Anniversary Celebration Trust Guideline”provided to membership by EB • Budget Current budget overview provided. Total budget in all accounts=$97456.83 • Application period/window The application period grant applications under the Celebrations Trust is 1/1/15- 4/15/15 Notification of dates was submitted via email to the Reading Chronicle,Advocate, RCTV,RMLD(no response)by Kurt Habel(KB) There have been no applications received to date. KH will re-contact The Reading Chronicle EB will speak directly to Phil Rushworth,RCTV • Preservation Trust:Laurel Hill Civil War gravestone Grant This committee previously approved up to$7500 for the purpose of stabilization restoration and/or repair of Civil War gravestones at the Laurel Hill Cemetery. Page 1 1 Placed out to bid several times due to complications. A final bid was accepted Donations Raised privately$6610 The current need to fund the project is$1238.44 Bob McLaughlin(BM)motion to fund$1238.44 from the Preservation Trust Second by KB Vote unanimously 4-0. • Election of positions Current Chair EB will serve as Chair for one more term KH will act as protdg6 to EB during the current term Vice Chair:Bob McLaughlin Secretary:Rita Robertson Motion to Nominate EB as Chair,BM as Vice Chair,RR as Secretary made by Rita Robertson Second by Bob McLaughlin Unanimous vote:4-0 • Other Business: To be discussed at next meeting: Copy of application provided by Everett: Discussion of potential changes for future Question of requiring balance sheets(KB) Acceptance of minutes from 4/29/14 meeting Motion by EB to approve the minutes of 4/29/14 Second by Kurt Habel(KH) Vote Taken:Unanimous 4-0 Tentative next meeting date is set as Tuesday,April 28`h Motion to adjourn by EB Second by KH Unanimous 4-0 Meeting adjourned at 7:50 Page 1 2 READING'S 350TH ANNIVERSARY CELEBRATION TRUST GUIDELINES In 1994, the 3501h Anniversary enhanced our sense of community and contributed to the awareness of our heritage. To perpetuate both, Reading's 350th Anniversary Celebration Trust has been established. Its intention is to alleviate funding aspects associated with town-wide projects planned by and for the people of Reading. It is hoped that through use of this Trust, a portion of the excitement, ceremony and history generated in 1994 will live on for at least the next half century. Establishment of the Trust Funds At the end of the 3501h Anniversary Celebration, all unexpended money was set aside for future use by the Town of Reading in commemorating its past. On November 14, 1994, Town Meeting accepted these funds with certain restrictions placed on their disbursement. In addition, expenditure of the money was to be placed under the jurisdiction of a new town body known as the Celebration Committee (350th Trust Fund). The new committee has five members each with a different appointing authority as listed below with the current appointees. For the 400th Anniversary Celebration in 2044. Five Thousand Dollars ($5,000) and the interest earned on it has been set aside. At the end of the century, a Millennium Party has been allocated Ten Thousand Dollars ($10,000). The remaining money was divided between a Celebration Fund and a Historic Preservation Fund as described in this document. Celebration Committee (350th Trust Fund) A Trust Committee known officially as the Celebration Committee is appointed to determine the best use of the funds, and to negotiate specific terms with applicants. The Committee is comprised of the following members, each appointed to a three year term. (The first committee, however, has staggered terms.) Appointing Authority Current Members • Board of Selectmen Kurt Habel • Moderator Rita Robertson • Historical Commission Mark Cardono • School Committee Everett Blodgett • Board of Library Trustees Bob McLaughlin Part A—Celebrations, Observances, Etc. (Celebration Fund) Purpose To fund, lend or provide seed money for general audience projects organized and run by volunteers representing a cross-section of the community, in celebration, commemoration or observance of the Town of Reading, the Commonwealth of Massachusetts or the United States. Income • All money that remained in the Treasury of Reading's 350th, Inc. when it dissolved (excluding any money specifically allocated for other purposes). All interest earned by Part A of this Trust. • All gifts made to Part A of this Trust. Disbursement On the first day of January of each year, 8% of the funds in Part A of this Trust will become available, and may be spent under the direction of the Committee. The yearly unexpended funds may accrue for use in subsequent years. The Committee can make specific arrangements with the applicant giving the money either as a grant or loan, Applications will be made to the Committee during the month of January, or at any other time specified by the Committee. Appropriate Uses The money is to be used in town-wide celebrations, observances or commemorations. Examples given by the 350 Anniversary Committee when presenting the money were: First Nights, Town Days, Special Events, and anniversaries of the Nation, Commonwealth and the Town. Part B— History and Preservation (Historical Preservation Fund) Purpose To provide funding through grants, loans or seed money to perpetuate the recorded history of the Town of Reading, Massachusetts. Income • All money from the sale of the second and future printings of At Wood End. • Other money allocated by the 3501h Anniversary Steering Committee. • All interest earned by Part B of this Trust. All gifts made exclusively to Part B of this Trust. Disbursement Under the direction of the Committee, all or part of the interest earned on Part B of this Trust may be spent. The principal may be used for a reprint of At Wood End, the production of new historical documents or reproduction of existing material. Proceeds above the cost of the project will be returned to Part B of this Trust, at least up to the amount spent on the project by this Trust. Appropriate Uses Producing, reproducing or updating histories of Reading, Massachusetts in any media. Preservation of historical collections under the jurisdiction of the Public Library or the Historical Commission. TOWN OF READING, MASSACHUSETTS GRANT APPLICATION CELEBRATION COMMITTEE (350TH TRUST FUND) APPLICANT INFORMATION Applicant Organization Federal ID Number or Individual Applicant's Social Security Number Applicant's Name (Organization or Individual) Street Address City or Town State Zip Code Non-Profit Organization ( ) No ( ) Yes Non-Profit No. Contact Person: First Name Last Name Daytime Phone Evening Phone Have you received any funding for this project? If so, specify amount$ Do you have a grant application pending with any other organization for this project? ( )Yes ( ) No PROJECT INFORMATION Proiect Summary Indicate whether application is addressed to ( ) Celebration Fund or( ) Historical Preservation Fund. Please refer to the Celebration Trust Guidelines. Amount Requested: $ GRANT APPUCATiON—Pane 2 Expected Completion or Event Date: Month Year Can you proceed with your project if you are awarded less than the full amount of year grant request? ( ) Yes ( ) No Provide budget information and detailed project description, including timetable The signature below is that of the person authorized to attest to the accuracy of this application. This person may be requested to appear before the Celebration Committee (350t" Trust Fund) to be interviewed with regard to the grant application. Signature of Applicant Title Date Name of Applicant(print or type) Address Phone Number Please mail this application to: Celebration Committee (3500'Trust Fund) Reading Town Hall 16 Lowell Street Reading, MA 01867 Please retain a copy for your records.