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HomeMy WebLinkAbout2015-02-10 Board of Selectmen PacketDRAFT - BOARD OF SELECTMEN 2015 AGENDAS 2015 21512015 Staff Responsibility Estimated Start time February 10, 2015 Office Hour Marsie West 6:30 RMHS Robotics Team 7 :20 Town Accountant Report 8:00 Review FY15 Town Manager Goals and Discuss Reading 2020 Working Groups 8:15 February 23, 2015 - Special Town Meeting RMHS PAC 7:30 February 24, 2015 Police Badge Pinning - Matt Vatcher 7:30 HEARING Close Warrant for April 27, 2015 Annual Town Meeting LeLacheur 8:00 HEARING FY15 Classification Plan LeLacheur 8:20 Town Meeting Instructional Motion Discussion Firearms LeLacheur 8:30 March 10, 2015 Office Hour John Arena 6:30 March 24, 2015 Appoint Town Accountant Vote Annual Town Meeting Warrant Articles Local elections April 7, 2014 Tuesday April 14, 2015 oil Iice dour John Halsey Town Accountant Report MAPC member Report Reading Housing Authority Report RCTV members Report CAB (RMLD) member Report Reading Ice Arena Report Review FY16 Town Manager Goals Town Meeting April 27, 2015 Monday Town Meeting April 30, 2015 Thursday Town Meeting May 4, 2015 Monday May 5, 2015 Office Hour Kevin Sexton 6:30 Town Meeting May 7, 2015 Thursday May 19, 2015 ne 2, 2015 Office Hour Dan Ensminger 6:30 Approve Classification & Compensation Appoint Town Counsel Appointments of BCCs June 16, 2015 June 30, 2015 Office Hour July 21, 2015 6:30 August 11, 2015 6:30 Office Hour September 1, 2015 6:30 Office Hour September 15, 2015 Office Hour October 6, 2015 6:30 October 20, 2015 Office Hour November 3, 2015 6:30 Town Meeting November 9, 2015 Monday Town Meeting November 12, 2015 Thursday Town Meeting November 16, 2015 Monday November 17, 2015 Liquor License Renewals December 1, 2015 Office Hour 6:30 December 15, 2015 Approve Licenses - non - alcohol Future Agendas Reading 2020 Community Meeting Spring'15 Downtown Parking Spring'15 Multi BCC Summit RMLD joint meeting Strout Avenue Master Plan (after Town Forest planning work is done) Feudo Recurring Items Close Warrants by Sep 23/Nov by Mar 3 /April Review BOS/TM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation May /June Annual Tax Classification Hearing October Annual Approve licenses December Annual Appoint Town Counsel June Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions NEW Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual Engineering Division Projects update 2-4 -2015 The Projects listed below are grouped as follows: ➢ Active Projects o Bids have been received • Are under construction • Actively under design (greater than 2 days per week) • Have milestones anticipated within 3 months. ➢ Semi Active Projects • Projects not under construction • Have anticipated milestones beyond 3 months • Under design (periodically, less than 1 days per week) ➢ Pending Projects • Projects where preliminary planning or survey has started • Design is pending completion of other projects or action by others • New unassigned projects ➢ Recently Completed Projects o Projects recently completed ACTIVE PROJECTS Sewer Projects Sewer Station Replacement — West Street and Batchelder Road Lead Staff — Ryan, George Interdepartmental — Peter Isbell Design — By Consultant Inspection and Project Management — by Eng. Div. (requested Consultant fees for Inspection services) Project Duration — 2 Phases 6 months each with approx. 2 to 3 month overlap Currently under design by consultant Field Survey and Boring Completed Design in progress at 40 Conservation Filing —Mid February Bid Date — anticipated mid to late March — early April (West Street to be bid spring this year, Batchelder Road to be bid July 2015 unless capital plan altered) Water Projects Main Phase I Improvements Lead Staff — Ryan Interdepartmental — Peter Isbell & Peter Tassi Design — by Eng. Div. Inspection and Project Management — by Eng. Div. 1 (L Project Duration — Under Construction 10 months to completion Work Remaining • Main Street — South to Ash(Replace) • Summer Ave (Replace) • Bear hill Road (Clean and Line) • Ivy Street Loop (Wetland Crossing New Main) Main Phase II Improvements Lead Staff — Ryan & George Interdepartmental — Peter Isbell & Peter Tassi Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Bid Date — Spring 2015 Project Duration — 2 years starting late Spring —Early Summer 2015 Project Extents • Main Street — Salem to Mill (Clean and Line) -exist conditions and base plan complete • Mill Street (Clean and Line) • Locust Street to Auburn Water Tank (Clean and Line) • Linden Street (Replace) —To be re- designed based on N. Reading requirements • Salem Street — (Replace) - exist conditions and base plan complete Project tasks Implement N. Reading's requirements Complete drawings Compile specifications and contract documents Advertise — May - June 2015 Temp Borrowing Larch Lane Replacement FY -2015 Capital Lead Staff — Ryan Interdepartmental — Peter Isbell Projected Cost - $120,000 Design — by Eng. Div. Construction — by Water Div. Project Duration — pending review with water staff —Spring 2015 Project Tasks Legal Access — Initial Review no Easements exist Boring —To determine ledge potential Design — minimal sketch plan — review service needs Roadway Projects Paving Program FY -2015 Capital Lead Staff —Chris Projected Cost - $1.31VI Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project Bid — Fall 2014 Project Duration — 5 to 6 months, starting March 2015 — Completion Date end June 2015 Project consists of 26 roadways 2 1 Gz Outstanding task Receive contractor's schedule - Completed Submission of ch90 reimbursement upon completion Paving Program FY -2016 Capital Lead Staff — Chris Projected Cost - $1.3M+ (TBD based on revised Ch90) Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project Bid —June \ July 2015 Project Duration —1 year, starting July 2015 Project Tasks - Town Meeting Authorization Determine Project Limits — presently under development Evaluation of water service needs Tentative listing to Gas Company Finalize Project Limits Con Corn RDA Complete Streets Review Finalize Contract Specifications Submit project listing to conservation Supplemental CH -90 Funds Lead Staff — Chris Supplemental - Micro -seal contract Projected Cost — $300,000 Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project Bid — May 2015 Project Duration — 6 months Project Tasks - Town Meeting Authorization Determine Project Limits — presently under development Submit Ch -90 project request Compile contract documents Advertise — Bid Inspection Submit Ch -90 reimbursements Sidewalk Improvements FY -2015 Capital Lead Staff — Peter Prescott Street — North Side Summer to West Projected Cost - $ 100K Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project Bid — March 2015 Construction Duration — 3 -4 months, starting April - May 2015 Outstanding tasks Completion of contract documents - 1.5 weeks Advertise — mid /late February 3 Ic3 Salem Street \ Bay State Road Pedestrian Warning Beacons Lead Staff — Chris Projected Cost - $ 50K Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project Bid — March 2015 Construction Duration — 3 to 4 months, pending equipment lead time Outstanding tasks Compile contracts and specifications —1.5 weeks Specifications Review —1 week Advertise — mid to late February Receive Bids - mid March Miscellaneous Proiects Washington Park Improvements: Lead Staff —Arthur Design — by Eng. Div. - completed Inspection and Project Management — by Eng. Div.- ongoing Project Bid —fall 2014 Project Start — late July 2014 Construction Duration — Contractor behind schedule. Based on work remaining and outstanding work (temperature dependent), final work may extend to end of May. Outstanding tasks Complete — court surfacing (temperature dependent) and amenities Stamped concrete walkway Final grading & loam and seed Killam Park Improvements: Lead Staff —Arthur Scope — new ball - field, grading, fencing, sprinkler system and drainage Design — by Eng. Div. - completed Inspection and Project Management — by Eng. Div. Project Bid — mid March 2015 Construction Duration — 6 months Tasks completed \ remaining Field survey completed Base plan completed Design — duration to competition 1.5 weeks Contract Documents and specifications - 2 weeks Reviews —1 week Advertise Contract — End February DPW Study Lead Staff —George Consultant preparing space analysis and draft layout plans on conceptual layout presented to Board. Project Updates and Progress Draft report submitted and distributed for staff review. 4 Outstanding tasks Final Report BOS presentation Drainage Proiects Walnut Street Drainage Improvements Lead Staff — Chris Design — by Eng. Div. - completed Inspection and Project Management — by Eng. Div. Project Bid — October 2014 Construction Duration — 3 months (includes final plantings) Construction Start Date — January 22, 2015 Minimal work accomplished due to weather Sturges Park Lead Staff — George Design —by Eng. Div. —to be modified based on Con Com requirements Inspection and Project Management — by Eng. Div.- ongoing Project Bid — mid summer 2015 Construction Duration — 2 to 3 months construction (late summer work) Outstanding tasks Receive Order of Conditions — In progress Modify design to incorporate additional bank stabilization and retaining wall repair — In progress Develop contract drawings based on final Con Com permit Contract documents and specifications Advertise & Bid —June 2015- pending Con Com permit requirements DPW Annual Drainage Maintenance Permit Con Com Filing Lead Staff — George Design — by Eng. Div. Tasks Conservation NOI submission — completed, hearing date Feb. 11`h Received Order of Conditions Review Required Operational Procedures with DPW staff 46 Bond Street Lead Staff — Peter Scope: AECOM's study short term fix alternative — construct overflow pipe at the manhole and accompanying channel to the wetland. This only rectifies surcharging at manhole and does not address the flow down their driveway and associated yard flooding nor the replacement of the undersized Bond Street drain line. Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction — Possible DPW work Construction Estimate - $40,000 (AECOM const. only) Project Bid — Not required if by DPW Project Duration — 6 months (design, permitting and construction) 16 _5*' Tasks completed \ remaining Field survey completed Base plan completed Design initiated — duration to competition 2 weeks TV existing drain line Wetland Consultant for permitting assistance — In progress Permitting - duration 2 months Howard Street Channel Improvements Lead Staff — George -Arthur Portion of work, dredging of wetland portion, to be performed by Middlesex Mosquito Control — awaiting schedule Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction Estimate - $50,000 (preliminary) Project Bid — mid summer 2015 (possible Con Com restriction) Tasks remaining Con Com Permitting— submission end February Contract documents — 2 weeks after permit Bid Project —July 2015 Other Proiects Town Meeting Preparation CH 90 MWRA 1/1 Sewer Loan Street Abandonment — Birch Meadow Area Finalize abandonment plans Street Acceptances Finalize acceptance plans Outside Agency Proiects West Street — MassDOT Project Lead Staff — George - Chris Construction Start Date — March 2015 Duration — 2 years Inspection and Project Management — by MassDOT Will require extensive man -hours for Dig Safe mark -outs, inspections and project management addressing Town concerns Construction Correspondence Utility Site Walk Meeting — weather cancelation, new date TBD Pre - Construction Meeting — weather cancelation, new date TBD 6 )G� MWRA Phase I Water Project - West Street Lead Staff — George & Ryan Interdepartmental — Peter Isbell & Peter Tassi Construction Completion — March 2015 Inspection and Project Management — by MWRA \FST Required extensive man -hours for Dig Safe mark -outs, inspections and project management addressing Town concerns as well as water department staff time. Construction Correspondence With the exception of the possible completion of the Oak Street work (if weather allows), contractor has been notified that no work shall be permitted until better weather prevails. (2/3/15) SEMI ACTIVE PROJECTS Sewer Proiects MWRA 1/1 Program Whittier \ Tennyson Area Test and Seal Lead Staff — Ryan & George Inspection and Project Management — by Eng. Div. Project Duration —1 to 2 months Tasks Remaining — Early spring 2015 Sewer easement remains to be tested and sealed Manholes to be sealed — 6 Related tasks Consultant and staff reviewing and updating test, seal and rehab specifications Sewer Rehabilitation - Phase 8 Lead Staff — Ryan, George Interdepartmental — Peter Isbell Design — By Consultant Project Completion — 4 to 6 months Task remaining Completion of data input to Info Master Modelling \Asset Management software Water Projects Auburn Water Tower Improvements General Information: The Auburn Water Tank Improvement Project consists of the painting of the tanks interior and exterior surfaces, structural roof repairs and the installation of tank mixer. At April 15` 2014 meeting cell companies agreed to design and pay for new equipment support system and install project staging for temporary relocation of cell equipment. The installation of project staging is the only method where cell companies could temporarily locate during the project and maintain cell service. Cell companies requested improvements tied to renegotiation \extension of existing leases and the participation by Verizon upon successful contract with Town for new equipment 7 16? installation. At the present time the approval of leases is slated for the Annual Spring Town Meeting 2015. Project Info Lead Staff — George Interdepartmental — Peter Isbell & Peter Tassi Design and Inspection — By Consultant Project Management — by Eng. Div. Project Bid — Spring 2015 Project Duration —10 months Outstanding Design work — 6 weeks Project Status as of December 2014 Plans and specifications complete with exception of added work for communication companies relocation listed below. Note: All work being performed by Cable Companies ceased in Sept. 2014 Work Required Prior to Bid By Communication Companies Develop structural loading for walkway \ rail support system Develop staging design — conceptual design submitted by cable companies Offer location for sharing of generator and Town's equipment By Towns Consultant Review structural loads developed by Communication Companies Incorporate loading requirements of walkway \ rail support system into contract Completed Towns radio support system Complete electrical design — Pending possible use of Communication Company generator Roadway Projects Roadway Traffic Markings - FY -2015 Capital Lead Staff — Peter Projected Cost — Fund balance < $ 10K Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Project completion — May 2015 pending weather conditions Outstanding tasks Roadway edge lines, downtown crosswalks and lane delineators, completion of stencils Miscellaneous Projects Bus Stop Lead Staff — Chris Interdepartmental — George Strazzere Layout — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction - DPW Project completion — Spring 2015 Outstanding tasks File Taking Document —Town Counsel (email sent) Con Com — off site mitigation (site to be mutually agreed by Con Corn & Eng.) Private Ways Lead Staff — Peter - George Accept private ways Project Management — by Eng. Div. Project Start — late fall 2014 Duration — Multi year Tasks Private Way Listing - completed BOS informational meeting — Held 2/3/15 Web Site information Web Site Cost Approximations Evaluate requested streets Survey needs Outstanding work Acceptance plans — by outside survey Co. and Eng. Div. Improvement Estimates F Street request — 2/4/15 Legal description Public Hearings — CPDC & BOS Legal — Taking documents Town Meeting Taking Decree Hearing Construction —survey, design, bid, construction EPA MS4 Permit Lead Staff — Arthur— Ryan - George Draft permit issued Fall 2014 Comment Deadline extended to Jan 2015 Final Permit Expected January 2016 6 month provisional — Effective start date (year 1) July 2016 Upcoming tasks Consultant review outstanding item needs for first year compliance Water \ Sewer GIS Mapping Update Lead Staff — Ryan -Arthur Entry of missing data & data correction - new tie cards, missing or corrections to water main data and recent upgrades Design — CDM Project Management — by Eng. Div. Expected Completion Date — Fall 2015 Tasks remaining Complete submission of data to consultant Error Corrections if any 0 1Gq Drainaee Proiects Ash Street — Drainage Study Lead Staff — George The drainage concerns in this area have not previously been analyzed and could involve extensive corrections in the drainage around the RR property, DPW yard and the New Crossing Road drainage system. Study \Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction — Unknown at this Time Construction Estimate - Unknown at this Time Project Bid — TBD Project Duration — Unknown at this Time Tasks completed \ remaining Field survey completed Base plan in progress —1.5 weeks Study Results —1 month High Street — Drainage Improvements Lead Staff — Arthur Interdepartmental — George Strazzere Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction Estimate - $80 -100K (preliminary) Construction by DPW Tasks remaining Evaluate - Test pits —TV inspection Design Town Hall — Drain Connection Improvement Lead Staff — Chris Interdepartmental — George Strazzere Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction Estimate - $30,000 Construction by DPW Tasks remaining Construction Castine Field Lead Staff — Arthur Interdepartmental — George Strazzere Design — by Eng. Div. Consultant — NOI assistance Inspection and Project Management — by Eng. Div. Construction Estimate — needed (DPW work) Project — mid late summer 2015 10 I C/(1) Tasks remaining Con Com Permitting— submission March Construction Summer 2015 Stormwater Mapping Lead Staff — Ryan- Arthur - George Conversion of drainage system into GIS based mapping Design — CDM Reviews and Field Inspections — by CDM and Eng. Div. Project Management — by Eng. Div. Expected Completion Date— Fall 2015 Tasks remaining Submission of final data for Town for Review — Completed 2/3/15 Error Corrections if any Software and Hardware upgrades Upload and configure data to Town computers Staff training on system data maintenance Outside Agency Projects MWRA Phase II Water Project - Oak \ Summer \ Hopkins \ Main Lead Staff — George — Ryan Interdepartmental — Peter Isbell & Peter Tassi Design — by MWRA \ FST Inspection and Project Management — by MWRA \FST Expected start date — Summer 2015 Project Duration — 2 years Inspection and Project Management — by MWRA \FST Requires extensive relocation of Town facilities Design Tasks Review preliminary design layout — In progress Discuss Town Utility Upgrades and Relocations — Preliminary meetings held Will require extensive man -hours for Dig Safe mark -outs, inspections and project management addressing Town concerns as well as water department staff time PENDING PROJECTS Sewer Projects Sewer Rehabilitation - Phase 9 Lead Staff — Ryan, George Interdepartmental — Peter Isbell Design — By Consultant and Town Inspection and Project Management — by Consultant & Eng. Div. Project Duration — 6 to 12 months pending determination of final project 11 ' C11 Tasks Spring Town Meeting Authorization MWRA 1/1 Funds Review trouble areas with Peter Isbell Consultant review previous studies and testing for trouble areas Include local 1 \I Development Funds — BOS Authorization? Develop new contract for 2015 and 2016 - Various Locations for Test and Seal, Spot repair and Cured -in -Place — (1 spot repair and 1 CIPP) Expected project approximately 800K to 1.OM) Roadway Projects Track Road — Bridge Deck Repair Lead Staff — Peter Projected Cost — $ 30K Design — by Eng. Div. Inspection and Project Management — by Consultant \ Eng. Div. Project completion — Fall 2015 Outstanding tasks Specifications — Consultant \ Contractor Construction Procedures Con Com Final design Compile contracts and specifications Advertise — mid to late Summer 2015 Sidewalk Improvements FY -2016 Capital —TBD (PTTTF) Drainaae Projects Memorial Park — CIPP Drain Lead Staff — Chris Sleeve inlet pipes or line 24 -inch drain line, possible liner repair Design — by Eng. Div. Inspection and Project Management — by Eng. Div. Construction Estimate — Minimal to $90,000 (preliminary) Evaluate needs after this winter Miscellaneous Projects Birch Meadow School — Handicap Variance Request Project is to assist in AAB HP ramp variance request Lead Staff — Unassigned Interdepartmental —John Feudo Design — by Eng. Div. Tasks Survey — Topo Base Plan Estimate 12 RECENTLY COMPLETED PROJECTS Sewer Proiects Howard Street Sewer Main Replacement - Completed Lewis Street & Charles Street Cured -in -Place Pipe Sewer Rehabilitation - Completed 13 �C�3 Town Manager's Goals Status Report as of 1/30/15 Category (bold indicates priority) Done 75% 50% 25% Other I. Administration 1. Implement final phase of TM reorg. Plan X 2. Human Resources Planning X 3. Communication — b /c /c's — board summit Planning II. Regulation and Policy Development 4. Review Board of Selectmen Policies Planning Stage 5. Organize and Review Town Manager Policies Planning Stage 6. Recodification of Town Charter (Jan, 2015 TM) X 7. Comprehensive Update of the Zoning Bylaw, X Sept 14 and Nov 14 Town Meeting 8. Review other Town Bylaws a. Conservation Planning Stage b. Health Planning Stage c. Other Planning Stage Services 9. Create Inventory of Services MAPC Draft March, 2015 10. Suggest ways to gather data and measure services Admin Svc. Director 11. Provide easy to use community feedback methods Admin Svc. Director 12. Library Services a. Optimize use of temp space during constr. The Library is maximizing use of space b. Supplement w /community outreach Pleasant St. Center to supplement c. Staffing Master Plan; new models Staffing models per Master Plan Iv. Operations 13. Technology Master Plan Gail and Kevin (IT) 14. Review Current Regionalization Efforts a. Assessors X b. Housing Services X c. Public Health X 15. Future Regionalization Efforts X 16. Centralized Procurement — Review Fincom Review precedes further changes v. Public Safety and Health 17. Review Public Health Division (Master Plan) X 18. Review RCASA Model X 19. Review Emergency Planning X 20. Implement and Encourage Bicycle /Ped. Planning X --5—C Done 75% 50% 25% Other vi. Community Development 21. Implement Complete Streets, as needed X 22. Examine role of b /c /c's AS Director 23. Explore creative public /private partnerships Ongoing 24. Explore, recommend strategy on Community Preservation Act X 25. Work towards 10% Affordable Housing requirement Ongoing 26. Develop Economic Devel. Strategy for properties in the X MAPC Report Industrial Zone including DPW site 27. Implement recommendations (high priority) for Parking, Traffic, and Transportation improvements a. Downtown Parking Ongoing b. Vine Street Lot X c. Other Ongoing vii. Facilities and Infrastructure Proiects 28. Review Recreation Facilities Ongoing 29. Review Public Works Facilities Ongoing 30. Library Building Project (Transparency, Temp Space) Ongoing 31. West Street Project (Communication, Public Safety) Ongoing 32. Permanent Building Committee X viii. Finance 33. Long Term Liability Planning Ongoing 34. Review Current Bill Printing and Mailing Policy Ongoing 35. Review Town Wide Fee Structure X 36. Develop a Fund Balance Policy per GASB 54 Ongoing z 5C G FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 R1 Community Partners: Dan Ensminger (BOS) Reading 2020 Working Groups Jean Delios (Assistant Town Manager) Kevin Sexton (BOS) Bob LeLacheur (Town Manager) Goal #23 Explore creative public /private ventures •- Goal #15 Consider Future Regionalization efforts ➢ Goal #14 Review Current Regionalization efforts R2 Services & Performance Measurement: Marsie West (BOS) Sharon Angstrom (Town Accountant) Goal #18 Review RCASA mode Goal #17 Review Public Health division Greg Burns (Fire Chief) Jim Cormier (Police Chief) Goal #19 Review Emergency Management Planning r Goal #9 Create Inventory of Services ➢ Goal #10 Suggest ways to gather data and measure Services provided ➢ Goal #12 Library Services ➢ Goal #26 Review Town -wide Fee structure R3 Communication: Dan Ensminger (BOS) Jim Cormier (Police Chief) Kevin Sexton (BOS) Ruth Urell (Library Director) Jeff Zager (Public Works Director) Goal #3 Communication —Volunteer Boards /Committees /Commissions Goal #31 West Street Project Goal #11 Provide easy to use community feedback methods .- Goal #22 Examine role of Volunteer Boards in Community Development ➢ Goal #34 Review current bill printing and mailing policy. 9 SC3 2/5/2015 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 Reading 2020 Working Groups R4 Strategic Planning: John Arena (BOS) John Halsey (BOS) Real Estate Proiects (MAPC will assist) Jean Delios (Assistant Town Manager) Bob LeLacheur (Town Manager) r Goal #26 Review use of Industrial Zone properties, including the current DPW site Goal #29 Review Public Works Facilities Goal #28 Review Recreation Facilities Community Planning ➢ Goal #27 Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvement ➢ Goal #25 Continue to strive for 10% Affordable Housing ➢ Goal #21 Implement Complete Streets Policy as opportunities arise ➢ Goal #20 Implement and Encourage Bicycle and Pedestrian Plan Policy Goal #7 Comprehensive Update of the Zoning Bylaw Goal #32 Permanent Building Committee ➢ Goal #8 Review Other Town Bylaws ➢ Goal #24 Explore and recommend path forward on Community Preservation Act Infrastructure ➢ Goal #13 Conduct Technology Master Planning Other than 2020 Working Groups Town Manager: Goals #1 #2 #4 #5 #6 #30 #33 Town Accountant: Goal #16 10 2/5/2015 SAN FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 Note that three additional resources were used to help draft these Goals: `Reading 2020' working groups July 2014 Financial Forum Economic Development Self - Assessment Tool I. Administration The human capital of the community is the major resource that is necessary to achieve the provision of services to the community and as such should be supported and respected. This human capital includes employees, elected officials and members of Boards, Committees and Commissions (BCCs). 1. Implement final phase of Town Manager's reorganization plan a. Hire Administrative Services Department Head b. Hire Business Analyst c. Consider shared Communications position with School department 2. Human Resources Planning a. Finalize Non -Union Pay & Classification Study for November, 2014 implementation b. Transition for new Human Resources Administrator c. Identify Professional Development Needs (e.g., technology training) d. Recodification/Review of Personnel Policies 3. Communication — Volunteer Boards /Committees /Commissions a. Conduct a multi -BCC Summit meeting to discuss Reading 2020 2/5/2015 acs Timing Importance #1 2.0 (FYI 5) 2.2 #2 2.1 (FY15) 1.8 #3 1.4 (now) 1.4 1. Implement final phase of Town Manager's reorganization plan a. Hire Administrative Services Department Head b. Hire Business Analyst c. Consider shared Communications position with School department 2. Human Resources Planning a. Finalize Non -Union Pay & Classification Study for November, 2014 implementation b. Transition for new Human Resources Administrator c. Identify Professional Development Needs (e.g., technology training) d. Recodification/Review of Personnel Policies 3. Communication — Volunteer Boards /Committees /Commissions a. Conduct a multi -BCC Summit meeting to discuss Reading 2020 2/5/2015 acs FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 II. Regulation and Policy Development Reading will continue to address major emerging issues through development, modification, improvement and simplification of local bylaws, regulations and Selectmen's policies. When in doubt, fewer and simpler regulations are desired. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 4. Review Board of Selectmen Policies 5. Organize and Review Town Manager Policies 6. Recodification of Town Charter (January '15 Town Meeting) a. Implementation of the work by the Town Charter Committee b. Other changes suggested by the Selectmen & staff 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) a. Implementation of the recommendations of the Zoning Advisory Committee 8. Review Other Town Bylaws a. Conservation b. Health c. Other 2 2/5/2015 Timing Importance #4 2.6 (FYI 5) 2.2 #5 2.4 (FYI 5) 2.2 46 3.2 (2 -3 yrs) 2.4 #7 1.6 (now) 1.4 #8 2.1 (FYI 5) 1.8 4. Review Board of Selectmen Policies 5. Organize and Review Town Manager Policies 6. Recodification of Town Charter (January '15 Town Meeting) a. Implementation of the work by the Town Charter Committee b. Other changes suggested by the Selectmen & staff 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) a. Implementation of the recommendations of the Zoning Advisory Committee 8. Review Other Town Bylaws a. Conservation b. Health c. Other 2 2/5/2015 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 III. Services Reading will continue to provide as much friendly customer service as is possible. Technology trends will be monitored to change the delivery of information and services, in order for customers to engage in as much self - service as they desire. t }. Create Inventory of Services a. Provided by Town government b. Provided by private sector (for overlap services) c. Provided by non - profit sector (for overlap services) lo. Suggest ways to gather data and measure Services provided 1 i. Provide easy to use community feedback methods 12. Library Services a. Optimize use of temporary space during building project b. Supplement with community outreach of some library services c. Master Plan staffing to shift towards new service delivery methods and away from old ones 3 2/5/2015 56 � Timing Importance #9 2.0 (FYI 5) 1.7 #10 2.2 (FYI 5) 2.0 #11 2.0 (FYI 5) 1.6 #12 2.2 (FYI 5) 2.4 t }. Create Inventory of Services a. Provided by Town government b. Provided by private sector (for overlap services) c. Provided by non - profit sector (for overlap services) lo. Suggest ways to gather data and measure Services provided 1 i. Provide easy to use community feedback methods 12. Library Services a. Optimize use of temporary space during building project b. Supplement with community outreach of some library services c. Master Plan staffing to shift towards new service delivery methods and away from old ones 3 2/5/2015 56 � FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 IV. Operations Reading will continue to provide municipal services in a cost - effective and efficient manner. 13. Conduct Technology Master Planning a. Plan for a five year horizon b. Financial systems review c. Permits & Licensing Review d. Records Management Review e. GIS systems Review f. Regionalization opportunities g. Emergency Management planning h. Disaster Recovery planning 14. Review Current Regionalization efforts a. Assessors b. Housing Services Coordinator c. Public Health . Consider- Tuthrre Regionalization efforts a. Veterans b. Animal Control c. Public Works /Enterprise Funds d. Other 16. Review Newly Centralized Procurement a. Identify process improvements for acquisition and disposition b. Ensure public transparency c. Ensure optimal long -term financial status 0 2/5/2015 Sc� Timing Importance #13 2.4 (FYI 5) 2.0 #14 2.2 (FYI 5) 2.0 #15 2.4 (2 -3 yrs) 1.6 #16 1.7 (now) L3 13. Conduct Technology Master Planning a. Plan for a five year horizon b. Financial systems review c. Permits & Licensing Review d. Records Management Review e. GIS systems Review f. Regionalization opportunities g. Emergency Management planning h. Disaster Recovery planning 14. Review Current Regionalization efforts a. Assessors b. Housing Services Coordinator c. Public Health . Consider- Tuthrre Regionalization efforts a. Veterans b. Animal Control c. Public Works /Enterprise Funds d. Other 16. Review Newly Centralized Procurement a. Identify process improvements for acquisition and disposition b. Ensure public transparency c. Ensure optimal long -term financial status 0 2/5/2015 Sc� FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 V. Public Safety and Health Reading will continue to focus on strong public health and public safety services. i�. Review- Public Health division a. Review recommendations from the Board of Health on Staffing needs b. Create Master Plan to accomplish optimal staffing is. Review 1ZC;ASA model a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with School & Police department efforts d. How can results be measured & reported? i o }. Review Emergency Management Planning a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with area community efforts d. Review related staffing needs (especially for the Fire department) 20. Implement and Encourage Bicycle and Pedestrian Plan z 2/5/2015 -56,7 Timing Importance #17 2.0 (FYI 5) 1.6 #18 1.8 (FY 15) 1.4 #19 2.2 (FYI 5) 1.6 920 3.2 (2 -3 yrs) 3.2 i�. Review- Public Health division a. Review recommendations from the Board of Health on Staffing needs b. Create Master Plan to accomplish optimal staffing is. Review 1ZC;ASA model a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with School & Police department efforts d. How can results be measured & reported? i o }. Review Emergency Management Planning a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with area community efforts d. Review related staffing needs (especially for the Fire department) 20. Implement and Encourage Bicycle and Pedestrian Plan z 2/5/2015 -56,7 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 VI. Community Development Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC the EDC and the Climate Protection Committee. 21. Implement Complete Streets Policy as opportunities arise 2. Examine rate of Volunteer Boards in Community Development Explore creative public /private ventures 24. Explore and recommend path forward on Community Preservation Act 25. Continue to strive for 10% Affordable Housing a. Housing Production Plan; Trust Fund; CPA; Large /Medium scale development opportunities 26. Review use of Industrial Zone properties, including the current DPW site a. Inventory current uses b. Survey private owners for future plans c. Create area Master Plan . Irplement high priority recommendations for Parking, a. Downtown Parking b. Vine Street lot c. Other 2/5/2015 parking and alternative transportation Traffic, and Transportation improvements ON ,rc/ U Timing Importance #21 3.2 (2 -3 yrs) 2.6 #22 2.2 (FYI 5) 1.6 #23 1.8 J-Y 15) 1.4 #24 2.8 (2 -3 yrs) 2.4 #25 2.8 (2 -3 yrs) 1.8 #26 1.4 (now) 1.0 #27 1.8 (FY15) 1.4 21. Implement Complete Streets Policy as opportunities arise 2. Examine rate of Volunteer Boards in Community Development Explore creative public /private ventures 24. Explore and recommend path forward on Community Preservation Act 25. Continue to strive for 10% Affordable Housing a. Housing Production Plan; Trust Fund; CPA; Large /Medium scale development opportunities 26. Review use of Industrial Zone properties, including the current DPW site a. Inventory current uses b. Survey private owners for future plans c. Create area Master Plan . Irplement high priority recommendations for Parking, a. Downtown Parking b. Vine Street lot c. Other 2/5/2015 parking and alternative transportation Traffic, and Transportation improvements ON ,rc/ U FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 VII. Facilities and Infrastructure Projects I Reading will strive to maintain and improve the community's infrastructure through fiscally prudent long term capital planning. For large capital needs, a temporary tax increase (Prop 2�12 exclusion) will be requested so as to not `crowd out' ongoing capital requirements. �. Revietiv Recreation Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Birch Meadow Master Planning 29. Review Public Works Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Enterprise Fund regionalization o. Library Building Project a. Transparency — neighborhood impacts; budget /financial b. Temporary Space �i. West Street Project a. Public Communication & Public Safety Q. Permanent Building Committee 2/5/2015 SG It Timing Importance #28 2.1 (FY15) 1.5 429 1.7 now 1.3 #30 1.2 (now) 1.4 #31 1.6 (now) 1.2 432 1.5 (now) 1.0 �. Revietiv Recreation Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Birch Meadow Master Planning 29. Review Public Works Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Enterprise Fund regionalization o. Library Building Project a. Transparency — neighborhood impacts; budget /financial b. Temporary Space �i. West Street Project a. Public Communication & Public Safety Q. Permanent Building Committee 2/5/2015 SG It FY2015 Town Manager's Goals and Action Plan Town of Reading, MA September 2014 VIII. Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 33. Long -term liability planning a. Pension Fund b. OPEB c. Health Insurance 34. Review current bill printing and mailing policy. a. Determine if customers and saving on postage b. Investigate electronic option C. present options to the BOS 35. Review Town -wide fee structure a. Suggest any changes b. Establish periodic review process c. Distinguish local control versus state or federal law d. Late fees /penalties /interest 36. Develop a Fund Balance policy in accordance with GASB 54. N. 2/5/2015 5 &iz, Timing Importance #33 2.6 (2 -3 yrs) 2.2 #34 2.8 (2 -3 yrs) 2.4 #35 2.6 (2 -3 yrs) 2.4 #36 2.6 (2 -3 yrs) 2.0 33. Long -term liability planning a. Pension Fund b. OPEB c. Health Insurance 34. Review current bill printing and mailing policy. a. Determine if customers and saving on postage b. Investigate electronic option C. present options to the BOS 35. Review Town -wide fee structure a. Suggest any changes b. Establish periodic review process c. Distinguish local control versus state or federal law d. Late fees /penalties /interest 36. Develop a Fund Balance policy in accordance with GASB 54. N. 2/5/2015 5 &iz, James W Cormier Chief of Police February 4, 2015 Lt. David Stamatis: ,--/ C G .5 S- READING POLICE DEPARTMENT OFFICE OF THE CHIEF 15 Union Street, Reading, Massachusetts 01867 Emergency Only: 911 All Other Calls: 781 - 944 -1212 Fax: 781 - 944 -2893 E -Mail: JCormier @ci.reading.ma.us I would like to take this opportunity to issue you a letter of commendation, in accordance with Policy R- 17 Commendations, for your exemplary performance of service to the community which was above and beyond the performance of routine duty. On Friday evening January 30, 2015, while off duty and attending a private dinner with your family at a restaurant in a neighboring community, you encountered a former employee and met his wife and young children. A short time later you happened to see the woman, who you just met, stand up at her table and you observed that she had a look of concern on her face. She was holding a six week old baby and you asked her from across the room if she was choking. She indicated yes. You immediately leaped into action running from your table and family, around a number of booths in the restaurant to the table where the woman was in distress. You removed the six week old baby from her arms and handed it off to her husband and while following your training, you began administering the Heimlich maneuver on the woman. After multiple attempts with stomach thrusts, you also engaged some back blows and ultimately successfully dislodged a piece of steak from her throat. The local fire department arrived on scene and as a precaution the woman was transported to the local hospital for examination. You are deserving of a commendation due to the actions you took while off duty to save the life of a woman you just met. Your unselfish actions not only saved the woman's life, but ensured her six week old twins and older child will be able to grow up with their mother present in their lives. Congratulations, your actions were nothing less than heroic and reflect not only on yourself as a person, but on the Reading Police Department as a whole and speak to the type of Officers we try to hire and promote. Thank you for your actions on that evening, a copy of this letter will be forwarded to the Board of Selectmen for their review and added to your permanent personnel file. Sincerely, C James rmier Chief of Police 17 C1--