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HomeMy WebLinkAbout2015-01-12 School Committee Packet School Committee Meeting January 12, 2015 Superintendent's Conference Room Office Hours 6:30 P.M. Open Session 7:00 P.M. _ f' Town of Reading == Meeting Posting with Agenda ar Board - Committee - Commission - Council: School Committee Date: 2015-01-12 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Meeting Called By: Linda Engelson on behalf of the Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format;handwritten notices will not be accepted. Topics of Discussion: AGENDA 7:00 p.m. Call to Order II Recommended Procedure A. Public Input(I) B. Reports 1. Students 2. Liaison 3. Superintendent 4. Sub-Committee 5. Assistant Superintendents 6. Director of Student Services C. Continued Business D. New Business 1. FY16 Budget Presentation—Regular Day&Special Education Cost Centers(I) E. Routine Matters 1. Bills and Payroll(A) 2. Minutes(A) December 22,2014 3. Bids and Donations(A) 4. Calendar(I) F. Information G. Executive Session III Future Business l Informational A Action Item This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 . Town of Reading t Meeting Posting with Agenda All times are approximate and may change. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 2 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.Sybert Phone:781-944-5800 r ' ti s Director of Finance&Operations Fax:781-942-9149 Readin g Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F.Doherty,Ed.D. Superintendent of Schools DATE: January 9,2015 TOPIC: FY2016 Budget At our meeting on Thursday evening,Ms. Sybert and I will present the FY2016 Regular Day and Special Education Cost Centers. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. Regular Day The regular day budget funds all of the salaries and expenses related to delivering core instructional programs to our general education students. This includes the salaries for building principals, professional staff,and support staff supporting the regular education program. Expenses included in the regular day budget include transportation for general education students;curriculum materials; professional development; instructional materials,supplies,and equipment; instructional technology; library materials and technology;and other instructional services. The Regular Day Cost Center budget accounts for 58.8%of the total budget in FY'16,down slightly from 58.6%in FY'15. As Figure 78 indicates,the FY'16 Superintendent's Recommended Budget includes a 3.0% increase for the Regular Day Cost Center. The majority of this increase is due to all salary and benefit obligations to employees per the collective barging agreements and non-union COLA adjustments. The decrease in other salaries is a result of the budgeted reduction in paraeducator hours at the elementary level. The 29.2%decrease in contract services is the elimination of the non-mandated regular day bus transportation. The reduction to supplies&materials is a function of reducing our per pupil funding and restructuring our professional development expenditures to fund two new instructional coaching positions. The overall increase is$729,882 which comprises 70.7%of the overall increase to the FY'16 budget. Figure 78: Regular Day Budget by Object Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget FY2012 FY2013 FY2014 FY2015 FY2016 Change Regular Day Professional Salaries 18,839,885 19,348,826 19,891,038 20,561,607 21,704,266 5.6% Clerical Salaries 389,212 400,922 404,170 422,038 437,277 3.6% Other Salaries 750,508 872,112 949,927 1,304,291 1,074,799 -17.6% Contract Services 62,935 75,097 83,980 78,000 55,200 -29.2% Supplies&Materials 557,777 925,351 650,023 692,155 581,522 -16.0% Other Expenses 381,150 733,728 529,899 544,673 469,582 -13.8% Grand Total 20,981,467 22,356,036 22,509,037 23,602,764 24,322,646 3.0% Regular Day by Object Professional salaries in the regular day budget increase by 5.6% in the FY'16 Superintendent's Recommended Budget. The total dollar increase is$1,142,659. The majority of this increase is for step and cost of living increases as well as column changes for bargaining unit members. There were three positions added to the budget for FY'16;a 1.0 FTE Grade 1 Teacher and two 1.0 FTE Instructional Coaches. Please note that these positions were restructured from existing funds, not additional funds. Salaries in the regular day budget are also offset by revenues from full day kindergarten and the state's METCO grant. The full day kindergarten revenue offset increased by$50,000 from FY'15 to$870,000 which will result in a further decrease in the fund balance of that revolving fund. The METCO grant offset has been increased from$75,000 to$100,000. Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 95 The decrease in other salaries results from a budgeted reduction in hours for our paraeducators at the elementary level. The decrease in contract services stems from the elimination of the non-mandated regular day bus transportation. The supplies and materials budget line decreases as we significantly reduced our per pupil funding to restore the technology replenishment funds and help support other restructuring efforts. The per pupil funding will need to be restored in the FY'17 budget cycle. The other expenses decreased as a result of restructuring our professional development expenditures to fund two new teacher positions. Figure 79: Regular Day Staffing Budget Budgeted Actual Actual Budgeted Budgeted FY12 FY13 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FTE FTE FTE FTE Salary FTE Salary FTE Salary Regular Education 342.5 346.3 355.1 357.0 23,116,513 356.5 22,984,435 350.9 24,146,429 Assistant Principal 4.0 4.3 4.3 4.3 449,493 4.3 435,942 4.3 449,396 Elementary Teacher 109.4 109.4 110.1 110.5 7,315,326 110.0 7,310,007 111.0 7,753,946 ELL Teacher 1.0 1.0 1.0 1.5 81,159 1.5 85,828 1.5 91,634 Guidance Counselor 4.6 4.6 5.0 5.0 324,109 5.6 359,427 5.6 379,906 High School Dept Chair 3.2 3.2 3.3 3.3 248,445 3.3 261,700 3.3 315,673 High School Teacher 75.0 75.6 79.6 79.6 5,597,888 78.4 5,556,753 79.6 5,895,751 Instructional Coach 2.0 150,000 K-12 Department Chair 0.6 0.6 0.5 0.5 40,338 0.5 39,952 0.5 50,845 Library/Media Specialist 7.0 7.0 7.0 7.0 468,097 7.0 462,979 7.0 486,075 Middle School Teacher 717 72.9 72.4 73.4 5,066,360 72.4 4,952,658 72.4 5,188,884 Paraprofessional 17.6 18.4 20.8 20.8 452,187 22.8 491,754 16.9 400,594 Principal 8.0 8.0 8.0 8.0 894,740 8.0 889,131 8.0 915,804 Reading Specialist 7.0 7.0 7.0 7.0 546,217 7.0 548,732 7.0 568,144 School Adjustment Counselor 1.0 1.0 1.0 1.0 76,530 1.0 50,646 1.0 54,181 School Psychologist 9.5 9.5 10.5 10.5 709,810 10.5 691,465 9.5 641,674 - Secretary 11.0 11.0 11.0 11.0 414,338 11.0 434,095 11.0 429,077 Supervisor of Students - 1.0 1.0 10 32,800 1.0 33,000 1.0 33,000 Technology Specialist 2.0 2.0 2.0 2.0 155,851 2.0 155,087 2.0 163,977 Tutor 9.9 9.9 10.7 10.7 242,827 10.3 225,279 7.4 177,871 Regular Day by Function Figure 80 below shows the breakdown of the FY'16 Superintendent's Recommended Budget by DESE Functions. The majority of regular day expenses are categorized as"2000"expenditures,or instructional services(for more information on the DESE Chart of Account structure, please see Appendix B). These expenditures include instructional activities involving the teaching of students, supervising of staff,developing and utilizing curriculum materials and related services. Instructional services directly attributable to schools must be reported on a school basis,while district-wide services, such as supervisory may be reported on a district-wide basis. Seventy six percent of the expenditures in the regular day budget are for direct instructional services- the salaries of teachers and specialists providing direct services to students in the classroom or in small group settings;when you add to that the paraprofessionals who are supporting students or teachers in the classroom, as well as substitute teachers,the percentage increases to 80%. The next largest percentage is for school leadership(including school secretaries)and department heads who,together, account for another 11%of the regular day budget. School psychologists and guidance counselors comprise another 5%of the regular day budget. Thus,the professional and support staff providing Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 96 leadership, direct instruction, instructional support,or counseling services to students makes up 96%of the regular day budget. Approximately 2%of the regular day budget funds the materials,supplies,and equipment necessary for providing instruction to students. This includes everything from curriculum programs,such as the new elementary health curriculum discussed above,to textbooks,software,computers,school supplies,art supplies, photocopy leases,and library materials. One percent of the regular day budget funds professional development stipends, providers,or expenses. The remainder of the regular day budget funds student transportation and stipends for school-based extracurricular activities. The 240 Function, Professional Development, has been significantly reduced to fund the necessary instructional coach positions. What remains in that function are curriculum leader stipends,teacher mentor stipends,contractually required tuition reimbursement, and less than$50,000 for districtwide professional development. Figure 80:Regular Day Budget by Function Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget % ` FY2012 FY2013 FY2014 FY2015 FY2016 Change 221 School Leadership 1,671,065 1,706,310 1,703,710 1,764,624 1,811,635 2.7% 222 Department Heads 271,219 296,286 311,058 310,164 321,180 3.6% 225 Building Technology 178,494 233,022 201,913 210,806 217,423 3.1% 230 Instruction-Teaching Services 14,820,545 15,235,186 15,713,573 16,186,795 17,148,059 5.9% 231 Specialist Teachers 712,712 729,590 743,293 773,366 805,722 4.2% 233 Paraprofessionals 503,051 643,851 730,741 834,503 742,097 -11.1% 234 Library Media Teachers 524,155 535,037 522,116 540,773 560,553 3.7% 235 Instructional Coordinators (2,734) - - - 150,000 0.0% 236 Substitutes 247,328 228,262 219,186 469,788 332,702 -29.2% 240 Professional Development 208,369 321,401 341,847 402,441 240,180 -40.3% 241 Text&Materials 162,647 410,963 239,329 257,820 246,719 -4.3% 242 Instructional Equipment 105,074 116,710 118,982 126,317 127,007 0.5% 243 General Supplies 170,119 191,550 208,888 189,628 124,582 -34.3% 244 Other Instructional Services 7,043 11,103 8,196 8,220 10,975 33.5% 246 Library Materials 10,044 15,447 23,360 21,881 20,200 -7.7% 247 Instructional Technology 188,914 431,530 152,847 115,358 172,702 49.7% 248 Library Technology 21,908 5,167 2,673 14,962 13,469 -10.0% 249 Instructional Software 18,956 49,259 24,466 44,880 33,635 -25.1% 271 Guidance 313,631 334,826 339,122 376,580 422,793 12.3% v� ` 272 Testing&Assessment 21,823 30,726 20,112 19,797 5,270 -73.4%a1/4,v''' {.+ 280 Psychological Services 707,500 704,381 738,019 790,490 698,655 -11.6% ,py� 330 Pupil Transportation 63,012 72,917 83,230 78,000 55,200 -29.2% C� 352 Other Student Activities 56,594 52,510 62,377 65,573 61,890 -5.6% 20,981,467 22,356,036 22,509,037 23,602,764 24,322,646 3.0% Figure 81 below shows the FY'16 Superintendent's Recommended Budget by detailed expenditure category. This information is intended to provide more specific information on regular day expenditures. Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 97 Figure 81: Regular Day Budget by Detail Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget % FY2012 FY2013 FY2014 FY2015 FY2016 Change Professional Salaries 18,884,105 19,396,119 19,939,312 20,642,766 21,795,900 5.6% p.. _. . rear _.. .. _.. Principal 902,686 891,702 876,783 894,740 918,304 2.6% Assistant Principal 383,074 417,695 431,180 449,493 449,396 0.0% Department Head Stipend 271,219 296,286 311,058 310,164 321,180 3.6% Instructional Specialist (2,734) - - - 150,000 0.0% Teacher 15,524,518 15,808,045 16,431,534 17,051,752 18,052,760 5.9% Psychologist 704,150 701,231 734,582 786,340 695,855 -11.5% . Reading 549,206 561,786 567,148 584,873 606,839 3.8% Library 524,155 535,037 522,116 540,773 560,553 3.7% Guidance 271,553 282,167 298,686 324,109 379,906 17.2% Technology Integration 281,523 287,720 293,322 312,424 328,655 5.2% Stipends 148,240 141,818 160,092 189,925 166,854 -12.1% Employee Benefits 81,515 78,631 101,985 93,175 135,598 45.5% State Grant Support (135,000) (100,000) (124,173) (75,000) (100,000) 33.3% -C_erica._. _. .. Clerical Salaries 389,212 400,922 404,170 422,038 437,277 3.6% Secretary 388,112 399,822 399,363 420,838 436,077 3.6% Employee Benefits 1,100 1,100 4,808. 1,200 1,200 0.0% Other Salaries 706,288 824,819 901,653 1,223,132 983,166 -19.6% Substitutes 247,458 228,262 219,186 469,788 332,702 -29.2% Paraprofessional 457,039 595,057 680,968 751,844 649,339 -13.6% Employee Benefits 1,792 1,500 1,500 1,500 1,125 -25.0% Contract Services 62,935 75,097 83,980 78,000 55,200 -29.2% .... _ 0.0% Substitutes (130) - Instructional Services 53 2,180 750 - - 0.0% Transportation 63,012 72,917 83,230 78,000 55,200 -29.2% Supplies&Materials 557,777 925,351 650,023 692,155 581,522 -16.0% .__Art rare.rare 28,729 38,135 39,627 39,446 39,500 0.1% Business 7,601 4,572 6,968 6,000 5,400 -10.0% Curriculum,Elementary 10,983 221,518 62,036 52,675 42,250 -19.8% Curriculum,High School 19,395 39,611 13,530 10,495 16,600 58.2% Curriculum,Middle School 11,365 38,241 9,522 9,190 16,800 82.8% English Language Arts 30,869 43,374 42,534 41,996 38,775 -7.7% Equipment 250 668 139 400 1,100 175.0% Foreign Language 5,605 37,180 15,639 17,400 15,750 -9.5% Fumishings 3,156 6,799 16,708 7,430 9,450 27.2% Reading 4,251 15,139 10,592 12,200 13,878 13.8% Library 10,044 17,081 23,680 23,781 21,050 -11.5% Guidance 3,054 1,525 1,323 3,800 3,420 -10.0% Kindergarten 2,849 2,012 1,793 1,000 (19,209) 0.0% Library Technology 401 1,902 1,361 4,159 2,659 -36.1% Math 63,323 10,154 48,432 80,546 67,070 -16.7% Office 20,485 19,825 18,589 18,963 18,025 -4.9% Other 146,312 116,585 52,926 61,021 9,707 -84.1% Paper 34,670 36,097 41,647 47,583 45,300 -4.8% Performing Arts 10,755 10,015 17,659 13,958 13,504 -3.2% Peripherals 2,186 2,525 800 2,800 1,200 -57.1% Physical Education 11,671 17,008 15,811 17,100 16,500 -3.5% Postage 399 482 1,438 2,500 2,500 0.0% Pri nter 16,411 31,285 21,933 18,250 17,700 -3.0% Professional Development 5,194 4,369 5,314 9,386 8,650 -7.8% Psychology 199 - 117 1,000 1,100 10.0% Science 31,016 31,301 41,077 54,057 56,944 5.3% Social Studies 9,187 13,615 10,589 12,485 12,575 0.7% Software 18,956 49,259 24,466 44,880 33,635 -25.1% Teacher Resources 2,582 5,597 5,355 4,650 4,500 -3.2% Teacher Supplies 18,397 22,262 28,212 22,270 22,360 0.4% Technology 22,932 76,257 42,516 41,170 35,059 -14.8% Testing 4,126 9,429 6,812 8,017 5,270 -34.3% Workbooks&Consumables 425 1,528 21,078 1,550 2,500 61.3% --- Other Expenses 381,150 733,728 529,899 544,673 469,582 -13.8% - - - - Dues&Memberships 8,840 9,819 8,043 24,261 20,775 -14.4% Equipment 66,685 63,757 65,842 73,657 72,882 -1.1% Field Trip Travel 370 468 225 520 550 5.8% Graduation 6,925 7,688 7,276 7,000 6,300 -10.0% Instructional Services 620 865 590 1,200 1,725 43.8% Other 90,388 8,758 82,512 2,000 26,700 1235.0% Professional Development 130,100 246,305 259,925 288,630 154,850 -46.3% Software Licensing&Support 77,093 132,023 93,428 96,905 85,800 -11.5% Technology 128 264,045 12,058 50,500 100,000 98.0% Grand Total 20,981,467 22,356,036 22,509,037 23,602,764 24,322,646 3.0% Instilling a joy of teaming and inspiring the innovative leaders of tomorrow Page 98 Special Education The special education cost center includes the salaries and expenses necessary to provide special education and related services to the children in our community. The goal of the Student Services department is to provide high quality programs and services within the district and to identify and place children in out-of-district programs only when the programs or services that are offered within the district are not adequate or appropriate to address a child's particular needs. As mandated by the Individuals with Disabilities Education Act(IDEA)and Section 504 of the Americans with Disabilities Act, we strive to provide programs and services to allow our students with disabilities to be educated in the least restrictive environment that enables them to make effective progress. In-district expenditures make up 60%of the special education budget while out-of-district expenditures comprise the other 40% of the budget. The majority of the in-district portion of the budget funds the salaries of the teaching,therapeutic and support staff in our different in-district special education programs. We currently have seven different types of in-district programs, described below,as well as a learning center at each school. Program enrollments for each of the program are shown in Figure 83 below. • Developmental Learning Center(DLC)—students identified with autism spectrum disorders. Located at Barrows, Birch Meadow, Coolidge, &RMHS. Over the next two years,this program will fully transition from Barrows to Birch Meadow. • Integrated Learning Program (ILP)—students identified with cognitive deficits. Located at Wood End, Coolidge,& RMHS. • Language Learning Differences (LLD)—students identified with language-based learning disabilities and specific learning disabilities. Located at Eaton, Parker, &RMHS. • Learning Centers(LC)—Students identified with any of the ten disability eligibility categories. Located at each of our schools. • Student Support Program (SSP)—students identified with emotional impairment. Located at Killam,Coolidge, &RMHS. • Therapeutic Support Program (TSP)—students identified with emotional impairment, primarily school avoidance behaviors. Located at RMHS. • Compass-students identified with multiple disabilities who require substantially separate programming with a focus on academics, life skills and social skills. Located at Coolidge. Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 99 Figure 82: Special Education Enrollment Academic Total #of %of of #of Students Students Students Year Enrollment on IEP Students Statewide Out of District 2005-06 4282 694 16.0 16.4 73 2006-07 4332 707 16.1 16.7 67 2007-08 4416 753 16.8 16.9 73 2008-09 4428 771 17.2 17.1 63 2009-10 4392 758 17.0 17.0 59 2010-11 4509 734 16.3 17.0 51 2011-12 .... 4447 768 16.9 17.0 64 2012-13 4483 737 17.3 17.0 64 2013-14 4432 767 16.9 17.0 50 2014-15 4414 809 17.3 17.1 61 Figure 83: SY'2014-15 Special Education Program Enrollment K Gri Gr2 Gr3 Gr4 Gr5 Gr6 Gr7 Gr8 Gr9 Gr10 Gr11 Gr12 Total Compass 4 1 5 Dev.Learning Ctrl 5 3 4 4 4 3 4 5 2 5 2 3 39 Dev.LearningCtrll 0 2 1 2 5 Integrated Learning Prog.I 1 1 2 1 1 2 4 3 1 6 22 Integrated Learning Prog.II 1 2 4 7 Language Learning Disabilities 1 3 3 4 5 10 7 10 10 9 3 65 Student Support Program 1 2 3 1 2 5 3 2 5 5 13 42 Therapeutic Support Program 1 1 3 7 12 Total 5 7 9 11 11 9 17 24 16 19 21 17 36 197 The special education budget comprises 27.5%of the total FY'16 Superintendent's Recommended Budget,which has decreased 0.1%from last year's 27.6%. The Special Education Cost Center budget is project to increase 2.3%over FY'15 budgeted levels or$253,842 which represents 24.6%of the total increase for FY'16. Figure 84: Special Education Budget by Object Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget % FY2012 FY2013 FY2014 FY2015 FY2016 Change Special Education Professional Salaries 3,955,083 4,706,356 4,569,777 4,647,331 4,751,305 2.2% Clerical Salaries 69,936 71,218 79,729 77,998 81,708 4.8% Other Salaries 1,280,860 1,447,232 1,699,604 1,891,658 1,966,500 4.0% Contract Services 1,224,165 1,174,931 1,459,708 1,492,965 1,313,761 -12.0% Supplies&Materials 47,469 21,619 55,284 56,930 50,750 -10.9% Other Expenses 3,164,702 1,917,584 1,682,663 2,931,777 3,188,478 8.8% Grand Total 9,742,215 9,338,940 9,546,764 11,098,659 11,352,501 2.3% Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 100 Special Education by Object Salaries make up the largest share of the special education budget at 59.9%of the total for this cost center. The next largest category is other expense which includes the tuition for students who are placed out-of-district in specialized programs. Contract services follows and this is where the transportation for both in-district and out-of-district students is budgeted. Supplies and materials are the smallest percentage of this cost center budget. The 2.2% increase in professional salaries is driven by step and cost of living increases as well as column changes for professional staff. It should be noted that the FY'16 budget relies on increased special education offsets,$247,215,to professional salary to mitigate the reduction in the circuit breaker award. There are two new positions included in the FY'16 Superintendent's Recommended Budget,and this is for a 1.0 FTE Board Certified Behavior Analyst(BCBA)and the Program Director for the Student Support and Therapeutic Support Programs district wide. Both of these positions are district wide positions and are being funded by restructuring other line items in the special education budget. The BCBA will be utilized to assist with district wide program development for students with behavioral needs, including students in the DLC and SSP/TSP programs. This position will also be responsible for completing functional behavioral assessments(FBAs)that are currently being contracted out. A BCBA on staff will allow staff to have more consistent access to behavioral supports needed to develop behavior intervention plans and collection and analysis of data. The BCBA will also be able to oversee home programming for students who require this educational service as identified by his/her IEP Team. The Student Support Program (SSP)and Therapeutic Support Program (TSP)are programs designed to service students with social, emotional and behavioral needs. These students require consistent programming as they move from elementary to middle and on to high school. Additionally,the staff working in these programs need to have regular meetings to discuss student needs,adjust behavior plans and remain connected with families and outside providers. The Director of these programs will coordinate weekly building based meetings with program staff along with monthly vertical meetings. The Director will also assist in the development of parent outreach and support programming,along with coordinating with outside providers to support wrap around services. This position will ensure that consistent social and behavioral supports are in place for one of our most fragile populations. Other salaries represent the salaries for special education paraprofessionals as well as substitutes and extended year staff. During the current school year,an additional 2.6FTE special paraeducators were added that were not included in the FY'15 budget due to changes in student and program needs. This staff is retained in the FY'16 budget. Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 101 Figure 85: Special Education Staffing Budget Budgeted Actual Actual Budgeted Budgeted FY12 FY13 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FTE FTE FE FTE Salary FTE Salary FTE Salary Special Education 119.6 132.5 139.0 145.7 6,388,159 149.4 6,535,875 151.1 6,954,209 Behavior Analyst(BCBA) 1.0 60,000 District Administrator to LO 1.0 1.0 125,000 1.0 118,500 1.0 122,055 District Admin of SupportServices 1.0 1.0 1.0 1.0 59,450 1.0 60,000 0.6 40,000 District55P/TSP Program Director LO 75,000 District Evaluator - 1.0 1.0 1.0 76,157 1.0 76,157 1.0 78,442 Elementary Teacher 16.0 18.7 17.7 18.2 1,170,620 19.7 1,294,176 19.7 1,370,950 High School Dept Chair 0.4 0.4 1.0 1.0 77,530 1.0 45,781 1.0 48,917 High School Teacher 6.6 6.6 8.2 8.2 464,663 8.2 473,317 8.2 506,164 Middle School Teacher 8.5 8.5 8.5 8.5 521,417 8.5 502,894 8.5 535,090 Occupational Therapist 3.3 3.1 2.9 2.9 210,700 2.4 272,412 2.4 278,515 Occupational Therapy Assistant 0.3 0.6 0.5 0.6 30,871 0.6 27,930 0.6 27,930 Paraprofessional 59.2 66.6 72.4 76.2 1,798,856 78.8 1,819,875 78.9 1,888,251 Physical Therapist 1.5 1.5 1.5 1.5 112,036 1.5 113,192 1.5 119,134 Pre-School Teacher 4.6 4.6 4.2 5.5 350,388 4.9 311,769 4.9 330,567 School Adjustment Counselor 1.0 1.0 1.0 LO 58,223 1.0 61,213 LO 65,483 School Nurse 1.0 1.0 - - - Secretary 2.0 2.0 2.0 2.0 77,623 2.0 76,822 2.0 81,708 Social Worker - 1.5 2.0 3.0 199,255 3.0 193,966 3.0 207,638 Speech/Language Pathologist 10.0 10.2 10.7 10.7 778,009 10.8 777,413 10.8 801,878 Team Chair 3.2 3.2 3.4 3.4 277,363 4.0 310,459 4.0 316,490 Contract services are projected to decrease by 12%in the FY'16 budget. This decrease is due to a shift in funds from consulting expenditures to a district wide position. The FY'16 budget also includes a moderate increase in special education tuition and transportation expenses as well some additional expense for anticipated out of district placements. Supplies and materials,while not a large dollar amount, is projected to decrease 10.9%. The decrease is a result in reducing our instructional equipment line to be based on trends. This funding level should allow for continued purchase of updated testing protocols as well as continuing to introduce iPad's as an instructional tool for special education students. Other expenses are projected to increase 8.8%in the FY'16 budget. This is due to a net overall increase in special education out-of-district tuitions,transportation expenses and a reduction in our circuit breaker award. There was some fluctuation between categories of tuitions, most notable tuition to in- state private, residential and collaborative tuitions are all budgeted to increase due to known and anticipated out of district placements. In addition,there is a significant reduction in the circuit breaker offset used in FY'16 since this is based on the FY'14 amount which is lower than last year's reimbursement due to lower claims by$233,410. Special Education by Function Figure 86 below shows the breakdown of the FY'16 Superintendent's Recommended Budget for special education by DESE function. As was the case with the regular day cost center, a significant share of the special education budget falls within the"2000"series of expenditures or instructional services. In total, 59.9%of the special education budget is used for funding the salary expenses of professional staff, medical staff,or support staff providing direct instruction,instructional support,or therapeutic services to students. The next largest percentage is for the"9000" series expenditures which is tuition. Tuition expense,net of the circuit breaker reimbursement,constitutes another 27%of the budget. Related to Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 102 • this expense is the cost to transport students to and from out-of-district schools;this expense makes up 8.4%of the budget. The remainder of the special education cost center budgets funds legal services; instructional materials, supplies, equipment,and adaptive technology;testing and assessment expense; professional development expense; collaborative dues;and Medicaid claiming services. Figure 86: Special Education Budget by Function Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget % FY2012 FY2013 FY2014 FY2015 FY2016 Change 143 Legal Services 57,805 69,679 93,913 80,000 60,000 -25.0% 211 Distictwide Leadership 244,115 257,943 268,628 243,225 257,730 6.0% 221 School Leadership - - 924 2,720 - -100.0% 222 Department Heads 15,330 80,469 185,927 191,607 173,686 -9.4% 231 Specialist Teachers 2,393,836 2,903,301 2,676,646 2,601,521 2,539,945 -2.4% 232 Therapeutic Services 1,184,480 1,404,894 1,520,387 1,603,153 1,424,951 -11.1% 233 Paraprofessionals 1,268,967 1,444,815 1,699,249 1,889,658 1,966,500 4.1% 235 Instructional Coordinators 216,672 161,647 203,481 196,695 368,807 87.5% 236 Substitutes 2,858 5,583 2,280 17,000 - -100.0% 240 Professional Development 31,501 18,130 25,107 33,770 20,400 -39.6% 241 Text&Materials 777 5,251 10,983 9,054 10,600 17.1% 242 Instructional Equipment 6,713 12,607 15,451 21,260 15,000 -29.4% 243 General Supplies 40,793 6,736 11,659 25,975 16,150 -37.8% 244 Other Instructional Services 100 1,458 1,148 2,000 2,000 0.0% 247 Instructional Technology 7,630 22,269 17,874 13,566 10,500 -22.6% 249 Instructional Software - - 2,750 275 - -100.0% 272 Testing&Assessment 7,465 8,512 27,447 14,300 20,400 42.7% 280 Psychological Services 143,859 282,781 326,078 408,585 408,063 -0.1% 330 Pupil Transportation 1,061,415 853,404 876,333 938,913 983,441 4.7% 550 Other Fixed Charges 17,532 20,684 18,478 19,500 19,500 0.0% 910 Tuition to Other Districts 227,332 34,996 9,614 245,000 147,173 -39.9% 920 Tuition,Out-of-State 338,860 43,502 54,748 49,919 239,744 380.3% 930 Tuition,In-State 1,872,455 1,127,748 762,952 1,857,539 1,919,856 3.4% 940 Tuition,Collaboratives 601,720 572,531 734,706 633,424 748,055 18.1% 9,742,215 9,338,940 9,546,764 11,098,659 11,352,501 2.3% Figure 87 below shows the FY'16 Superintendent's Recommended Budget by detailed expenditure category. This information is intended to provide more specific information on special education expenditures. Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 103 Figure 87: Special Education Budget by Detailed Expense Category Actual Actual Actual Adopted Requested Expended Expended Expended Budget Budget % FY2012 FY2013 FY2014 FY2O15 FY2016 Change Professional Salaries 3,955,083 4,706,356 4,569,777 4,647,331 4,751,305 2.2% Director 128,121 171,059 206,954 210,668 209,737 -0.4% Team Chair 216,672 161,647 203,481 196,695 368,807 87.5% Special Education Teacher 2,677,504 2,862,105 2,892,377 3,165,791 3,380,880 6.8% Extended YearServices 102,143 85,649 73,698 91,000 88,500 -2.7% Nurse 55,104 63,200 77 - - 0.0% Occupational Therapist 200,912 223,333 224,833 241,571 245,019 1.4% Physical Therapist 104,050 106,636 107,508 112,003 119,134 6.4% Speech Therapist 699,573 739,207 748,883 791,759 801,878 1.3% Other Therapies 13,799 13,915 - - - 0.0% Psychologist 130,722 274,846 306,903 393,085 391,563 -0.4% Revolving Fund Support (376,470) (25,650) (282,190) (636,270) (913,485) 43.6% 27,161 75,664 77,530 55,221 -28.8%-Stipends Employee Benefits 2,950 3,250 11,589 3,500 4,050 15.7% Clerical Salaries 69,936 71,218 79,729 77,998 81,708 4.8% Secretary 69,111 70,393 75,621 77,623 81,708 5.3% Employee Benefits 825 825 4,108 375 - -100.0% Other Salaries 1,280,860 1,447,232 1,699,604 1,891,658 1,966,500 4.0% Paraprofessional 1,226,085 1,411,916 1,667,423 1,854,866 1,932,375 4.2% Extended Year Services 40,882 31,190 30,034 33,000 33,000 0.0% Substitutes 1,655 1,573 355 2,000 - -100.0% Tutoring Services 10,238 844 - - 0.0% Employee Benefits 2,001 1,709 1,792 1,792 1,125 -37.2% Contract Services 1,224,165 1,174,931 1,459,708 1,492,965 1,313,761 -12.0% Consulting Services 66,627 202,152 335,350 399,370 206,500 -48.3% Field Trip Travel - 1,263 598 1,500 1,500 0.0% Hearing 20,766 15,119 15,081 20,000 20,000 0.0% Occupational Therapy 5,048 3,740 10,979 4,500 3,920 -12.9% Physical Therapy 1,966 - 2,891 2,000 3,000 50.0% Psychological Evaluations 8,215 7,936 18,408 8,000 9,000 12.5% Special Education Counsel 57,805 69,679 93,913 80,000 60,000 -25.0% Speech 5,215 4,118 - 10,000 - -100.0% Substitutes 1,204 9,768 64,473 15,000 - -100.0% Telecommunications - - 924 720 - -100.0% Testing 7,465 - 2,626 5,000 5,400 8.0% Transportation 1,018,953 824,951 862,130 908,875 953,441 4.9% Tutoring Services 26,139 30,347 48,605 32,000 45,000 40.6% Vision 4,763 5,860 3,731 6,000 6,000 0.0% Supplies 8,Materials 47,469 21,619 55,284 56,930 50,750 -10.9% Furnishings - 38 235 -100.0% Hearing 6,766 1,051 1,226 1,500 1,500 0.0% Occupational Therapy 1,210 465 - 750 750 0.0% Office 2,232 2,206 3,406 3,000 3,000 0.0% Physical Therapy - 210 (92) 1,000 '1,000 0.0% Postage 147 - 1,930 1,975 200 -89.9% Psychology 4,923 - 767 7,500 7,500 0.0% - Software - Special Education 30,104 7,197 18,676 25,804 19,300 -25.2% Speech Therapy 2,088 690 562 2,000 2,000 -100.0% Technology - - 1,197 3,091 - Testing - 8,512 24,822 9,300 15,000 61.3% Vision 1,288 - 500 500 0.0%- Other Expenses 3,164,702 1,917,584 1,682,663 2,931,777 3,188,478 8.8% Advertising 167 173 200 200 0.0% Dues&Memberships 16,905 16,575 15,775 16,000 16,200 1.3% Medicaid Billing 2,032 5,184 2,978 4,000 4,000 0.0% Office Equipment 3,981 3,343 9,948 4,347 6,500 49.5% Postage 2,174 3,153 1,248 2,000 2,000 0.0% Printing 786 - 250 250 0.0% Professional Development 25,965 -18,227 23,076 29,720 20,400 -31.4% Software Licensing&Support 14,065 25,455 18,088 25,740 26,500 3.0% State Grant Support - - - (1,186,247) (952,837) -19.7% Therapeutic&Adaptive Equipment 6,713 12,607 15,413 21,000 15,000 -28.6% Therapeutic&Adaptive Technology 7,630 22,269 16,677 10,500 10,500 0.0% Transportation 42,462 28,453 14,203 30,038 30,000 -0.1% Travel 2,409 2,588 3,065 2,100 2,100 0.0% Tuition Collaboratives 601,720 572,531 734,706 633,424 748,055 18.1% Tuition In-State Priv Day 1,061,125 851,398 475,280 1,822,780 1,912,922 4.9% Tuition In-State Priv Res 811,330 276,351 287,673 1,221,006 959,771 -21.4% Tuition Out-State Priv Day - 43,502 49,351 48,591 43,692 -10.1% Tuition Out-State Priv Res 338,860 - 5,398 1,328 196,052 14658.5% Tuition,Other Districts 227,332 34,996 9,614 245,000 147,173 -39.9% Grand Total 9,742,215 9,338,940 9,546,764 11,098,659 11,352,501 2.3% Instilling a joy of learning and inspiring the innovative leaders of tomorrow Page 104 4iii_ _- Town of Reading ' 1. Meeting Minutes _ t- k [DRAFT ] Board - Committee - Commission - Council: School Committee Date: 201442-22 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Linda Snow Dockser John Doherty, Superintendent Jeanne Borawski Martha Sybert, Director of Finance Chuck Robinson Carolyn Wilson, Director of Student Services Gary Nihan Craig Martin, Assistant Superintendent Chris Caruso Elaine Webb Members - Not Present: Others Present: Andrea Nastri, Student Representative Zach Camenker, Reading Chronicle Chris Copeland, RTA President Joanne King, Wood End Principal Kelly Colon, Director of Facilities Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Caruso called the School Committee to order at 7:02 p.m. He reviewed the agenda and welcomed guests. II. Recommended Procedure A. Public Input(I) Chair Caruso called for public input. There was none. B. Reports Students Page I 1 Student Representative Nastri reported that the Select Chorus had a very successful caroling fundraiser and today was ugly sweater day at the high school to benefit the Samantha's Harvest Club. Sub-Committee Mrs.Borawski updated the Committee on the Early Childhood Space Needs Sub- Committee meetings. The group held its first meeting in October and submitted 46 questions to the Superintendent. At the second meeting in December the questions were reviewed and goals for the group were established. The group will be moving ahead visiting the buildings in small groups, fmalizing the Space Needs grid and developing a comprehensive communication plan. Dr. Snow Dockser congratulated Amanda Robinson and the students in her ILP class for all the good work they have recently done with the ringing of the Rocket Bell. She also updated the Committee that Rob Surette will be donating 4 portraits as part of the MLK Celebration and locations for the portraits to be displayed is being investigated. Assistant Superintendent Mr.Martin shared that the first meeting of the Joshua Eaton Task Force was held. The group is comprised of community, school and district members. Information will be posted on Edline for the public to stay apprised of the work being done. C. New Business(out of order) Wood End Presentation Mrs.King provided a brief introduction of BOKS at Wood End. The program is made possible by a grant from Reebok to "Build Our Kids Success Through Fitness". The program was launched in 2009 and now has more than 1,200 schools in 48 states participating. Studies have shown that kids that exercise improve school performance. This before school program gets kids moving and brains ready for learning. Mrs.King introduced the Wood End BOKS team. Wood End parents Kelly Mahoney,Matt Brearley,Natasha Costa,Lisa Zucchero and Kerry Giordano have spearheaded the effort at Wood End. Wood End has received a$500 grant from Reebok that provided materials and equipment for the program. Four Wood End parents were trained as Lead teachers. Mrs. Mahoney described the Lead Teacher training that was held at Reebok headquarters. There was a four hour training session. At this training the curriculum and resources were explained and the group was able to network with other schools. There are online resources that contain tools and resources needed to run the program. They also discussed assessment tools and surveys for parents and students. Page 12 Activities are geared toward building teamwork, develop motor skills, build confidence,tolerance, empathy and respect as well as making healthy food choices. Mr.Brearley outlined a typical day which begins with an email from Mrs. Mahoney with the day's activities. The BOKS classes are held on Monday and Wednesdays and run from 7:30—8:10 a.m. Activities take place inside and outside and the cost is $50 for 8 weeks. The kids arrive and have free play. The session begins with a meeting and warm-up. Each class has a running related activity, a skill of the week and a class game. Each session ends with a cool down and`BOKS bit"which is a discussion on nutrition Natasha Costa. The students are learning about healthy snack choices and how to determine which snack is better than another. Mrs. Costa is teaching the students to read labels,nutritional information and serving sizes. Mrs.King thanked the parents for their support and dedication. Mr. Caruso asked about the age breakdown and when the next session would begin. Mrs.Mahoney said it was pretty even across the board and the next session would begin after the Martin Luther King Holiday. Mr.Nihan commended the group and appreciates that this activity will motivate students to get to school. He then asked if the activities were developmentally appropriate. Mrs. Mahoney said that skill level does not matter,the activities can be done by all levels. Mrs. Borawski asked if they would be able to accommodate an increased enrollment. They believe they will be able to handle an increased enrollment. Bella Bielicki and Ellie Mahoney are BOKS participants and enjoy the classes. They find them to be a lot of fun. Ms. Bielicki talked about enjoying the different games, learning to read ingredients from labels, and making better food choices. Ms. Brearley talked about working with kids in all different grades, and earning the sneaker charms when they learned a new skill such as sit ups. Dr. Snow Dockser asked what they have learned about health food choices. The girls shared that they have learned to read labels and know that if sugar is the first ingredient it probably is not a good choice. The girls were then asked if they are making healthier food choices. Their response was that they were. Mr.Robinson is thrilled with the program on many levels. He feels that the confidence building and teamwork are lifelong skills they will be able use. Mr. Caruso thanked the group for presenting and called a brief recess at 7:28 a.m. The meeting was called back to order at 7:31 p.m. D. Continued Business Full Day Kindergarten Option Dr.Doherty began the discussion reviewing the memo that was included in the packet. He discussed the full day enrollment from 2005 to the present and noted Page 13 that the demand for full day kindergarten has increased on a yearly basis and this year is no different. He thanked the elementary secretaries and Mrs.Engelson for their efforts to ensure that we had the most up to date numbers for tonight. We have received registration packets from 294 families. He cautioned that these numbers will increase between now and August with families that are moving into town. We have not been able to contact 50 families from the census as well. He has concerns at Barrows and Killam with high numbers. Joshua Eaton's first grade will also require an additional classroom next year. He next reviewed the classroom needs for next year. Additional classrooms for kindergarten will be needed at Barrows and Killam. He then reviewed the options for next year. Option 1 is to develop a plan to build additional temporary classroom space for Barrows, Joshua Eaton and Killam. Part of this solution is to convert the multipurpose room at Parker into two classrooms to house Eaton students. Option 2 proposes spot redistricting of Barrows and Killam students. If this option is selected the students that are spot redistricted will in all probability,remain at that school for their elementary school years. Option 3 is to limit full day kindergarten and implement a lottery system. Discussion continued on the three proposed options. The Superintendent pointed out that he would like to, at the very least,use three modular classrooms and ideally would like five to address the enrollment issues. The School Committee would, after discussions with the Finance Committee,request a Special Town Meeting to vote on the appropriation of funds for either the purchase or lease of modular classrooms. Chair Caruso added that the Committee needs to work with the Finance Committee, Town Meeting and the community to be sure the space needs of the School Department are clearly communicated. The three options proposed are short term solutions and will allow time for the Space Needs Sub-Committee to continue to work on a long term solution. The School Committee consensus was to choose Option 1 without using the Parker Multi-Purpose Room in the solution. They did not feel it would be in the best interest of students to place kindergarten students at Parker. Ms. Colon spoke about multiple options her department investigated to address the space issues. She reviewed the cost and construction time for these options which included: (1)reconfiguring the Parker MPR, (2)purchasing modular classrooms and(3)converting the Parker MPR and two modular classrooms. A question was asked regarding the solution if Town Meeting does not authorize the funding. Dr. Doherty said there would be a lottery for full day kindergarten. Another question was asked if the use of modular classrooms would eliminate the need for integrated classrooms. Mr. Caruso asked that a discussion regarding integrated classrooms be put on the agenda for a future meeting. Page 4 Mrs.King shared that the integrated classroom setting has been a positive experience. Dr.Doherty added that teachers in the integrated classroom settings have become more effective. Dr.Doherty asked for direction from the School Committee tonight. He would need to know which option they would like to pursue. If the use of modular classrooms is one of the options,he would like direction regarding the number of modulars,the scope and cost. Mr.Robinson moved,seconded by Mrs. Webb,to direct the Superintendent to develop a plan to build additional temporary classroom space in the form of modular classrooms at Barrows,Killam and Joshua Eaton. Dr. Snow Dockser proposed a friendly amendment,seconded by Mrs. Borawski,to leave the option of using the Parker MPR in the discussion until more information is available. The motion failed 1-5. Dr. Snow Dockser voting in favor. The motion on the original motion carried 6-0. Chair Caruso called a brief recess at 9:30 p.m. The meeting was called back to order at 9:34 p.m. III. Routine Matters a. Bills and Payroll (A) The following warrants were circulated and signed. Warrant P1513 12.19.14 $1,456,145.61 Warrant S1526 12.18.14 $266,325.01 b. Minutes (A) Mr.Robinson moved,seconded by Mrs.Borawski,to approve the open session minutes dated December 1,2014. The motion carried 6-0. Mr.Robinson moved,seconded by Mrs. Borawski,to approve the open session minutes dated December 15,2014. The motion carried 6-0. c. Bids and Donations (A) Donations Rotary Mr.Robinson moved,seconded by Mrs.Borawski,to accept a donation in the amount of$2,800 from Reading Rotary to be used to purchase books as part of their literacy initiative. The motion carried 6-0. Page 15 CMS PTO Mr.Robinson moved,seconded by Mrs.Webb,to accept the donation in the amount of$2,400 from the Coolidge PTO to be used to cover the stipends for the orchestra members participating in the Coolidge Drama production. The motion carried 6-0. MLK Celebration Mr.Robinson moved,seconded by Dr. Snow Dockser,to accept the donation in the amount of$100 from Moynihan Lumber to be used to support the purchase of portraits as part of the MLK Day celebration. The motion carried 6-0. RMHS Wrestling Mr.Robinson moved,seconded by Mr.Nihan,to accept the donation in the amount of$759.98 from the Friends of Reading Wrestling to be used to purchase two mat carts for the RMHS Wrestling team. The motion carried 6-0. Parker Basketball Rims Mr.Robinson moved,seconded by Mrs.Borawski,to accept the donation from Carl McFadden in the amount of$359.98 to be used to purchase two breakaway basketball rims for the Parker Middle School. The motion carried 6-0. d. Calendar IV.Information V. Future Business VI.Adjournment Mr.Robinson moved, seconded by Mrs.Borawski,to adjourn. The motion carried 6-0. The meeting adjourned at 9:43 p.m. NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Page 16 2014-2015 School Committee Meeting Date School Presenting @ mtg. Jan. 12th School Committee Office Hours Webb&Borawski/FY2016 Budget Jan. 14th Fincom,7:30 p.m. Town Hall Conference Room Jan.l5th School Committee FY2016 Budget Jan.21st FinForum 7:30 p.m. Sr.Center Jan.22nd School Committee FY2016 Budget-Public Hearing Jan.26th School Committee FY2016 Budget-Vote Feb.2nd School Committee I Feb.9th School Committee Office Hours Caruso&Robinson Feb.23rd Special Town Meeting Feb.23rd School Committee RMHS March 9th School Committee Parker Office Hours March 18th FY16 Budget Presentation Finance Committee March 23rd School Committee Birch Meadow April 6th School Committee Office Hours Webb&Snow Dockser April 7th Local Election April 27th Town Meeting April 28th School Committee Killam April 30th Town Meeting May 4th Town Meeting May 7th Town Meeting May 11th School Committee RISE Office Hours School Choice/Borawski&Nihan May 18th School Committee June 1st School Committee Office Hours June 15th School Committee 1.9.15 All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location.