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HomeMy WebLinkAbout2015-01-08 School Committee Packet School Committee Meeting January 8, 2015 Superintendent's Conference, Room Executive Session 5:30 P.M. Open Session 7:00 P.M. e....` :, Town of Reading _ , py Meeting Posting with Agenda x Board - Committee - Commission - Council: School Committee Date: 2015-01-08 Time: 5:30 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Meeting Called By: Linda Engelson on behalf of the Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: EXECUTIVE SESSION 5:30 p.m. AGENDA 7:00 p.m. I Call to Order II Recommended Procedure A. Public Input(I) B. Reports 1. Students 2. Liaison 3. Superintendent 4. Sub-Committee 5. Assistant Superintendents 6. Director of Student Services C. Continued Business 1. Continued Discussion on Elementary Space Solutions (A) D. New Business 1. FY16 Budget Presentation-Overview&Administration Cost Centers(I) E. Routine Matters 1. Bills and Payroll (A) 2. Minutes (A) 3. Bids and Donations(A) Accept a Donation to CMS Accept a Donation from Eastern Bank 4. Calendar(I) F. Information This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 _ �`�� Town of Reading ,' , Meeting Posting with Agenda '.1.1"- rT` f III Future Business I Informational A Action Item All times are approximate and may change. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 12 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superinten for Learning and Teaching dent 82 Oakland Road Reading,MA 01867 Phone:781-944-5800 Martha J. Sybert Fax:781-942-9149 Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow To: Reading School Committee From: John F. Doherty, Ed.D., Superintendent of Schools Date: January 8, 2015 Re: Kindergarten and Space Needs for 2015-16 School Year-Updated At the December 22, 2014 School Committee Meeting,the Committee directed the Superintendent to develop a plan for implementation of modular classrooms to support full day kindergarten for the 2015-16 school year. In discussions with the Town Manager and the Town Clerk, a proposed timeline has been developed which will culminate in a Special Town Meeting on February 23rd. The timeline is as follows: Timeline Schedule School Committee vote requesting Special Town Meeting 12/22/2014 Legal Review Complete School Committee Vote Specifying Specific Path 1/8/2015 Finance Committee Meeting 1/14/2015 Warrant Background and Report Due to Town Manager 1/15/2015 Financial Forum 1/21/2015 • FINCOM Vote on Proposal • BOS vote to close Warrant for Special Town Meeting • FINCOM Vote on Town Meeting Article Warrant Goes to Print 1/27/2015 Warrant Available to Town Meeting Members 2/2/2015 Town Meeting 2/23/2015 Lottery for Full Day Kindergarten (If Town Meeting Does Not Approve 2/24/2015 Article) Notification to Families of Assignment 3/1/2015 Updated Enrollment and Modular Classroom Information As a reference point for discussion, I have included Table 1, the kindergarten enrollment since the 2005-06 school year, which is the first year full day kindergarten was implemented in the district. I have also included the current registration numbers for the 2015-16 school year. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. Table 1-Full Day Kindergarten Enrollment 2005-present School Year FDK Total %Attending FDK Enrollment 2005-06 92 287 32% 2006-07 _ 106 325 33% 2007-08 _ 123 324 38% 2008-09 120 324 37% 2009-10 123 280 44% 2010-11 145 348 42% 2011-12 166 319 52% 2012-13 177 302 59% 2013-14 195 287 68% 2014-15 228 322 71% 2015-16 (As of 227 296 77% December 19) Table 2 outlines the enrollment numbers for full day and half day kindergarten as of December 19, 2014, which was the registration deadline for families who wanted to be considered for full day kindergarten. Please note that we usually receive several additional kindergarten registrations between now and the start of school in September. Table 2-Kindergarten Registration (2015-16 school year)as of December 19, 2014 Category Barrows Birch Joshua Killam Wood End Total Meadow Eaton Half Day 12 11 9 19 18 69 Full Day 66 36 45 55 25 227 Total 78 47 54 74 43 296 Holding Out 3 3 4 2 12 for 2015-16 school year Private K 3 1 4 3 11 Other 2 2 Unable to 15 4 10 17 3 50 Contact Original 92 54 70 99 45 360 Census As you can see from the chart above, we currently have 227 students who have requested full day kindergarten for next year, the second highest total ever requested in our district. In addition, 25 students have notified us that they will not be attending Kindergarten in our district next year, but plan on attending The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. either Kindergarten or Grade 1 the following year, which will add to the 2016-17 Kindergarten and Grade 1 class numbers. Moreover, we have been unable to contact 50 families from the original census numbers, which means, based on historical data and our original census, it is possible we will reach at least 300 kindergarten students for the 2015-16 school year. There may also be students who were not on the census or who have not moved to Reading yet that are unaccounted for in our count. This means that potentially an additional 30 or more students from the current registration numbers could be added between now and September. It should be noted that we currently have 296 students registered for next year, which is one of the highest projected kindergarten enrollments that we have had by the registration deadline. Based on current data and our discussions at the December 22, 2014 meeting, the kindergarten classroom needs for the 2015-16 school year are listed below in Table 3. Please note that this will change as enrollment numbers increase. As requested, I have included two additional columns for classrooms needed, based on 100%full day participation and anticipated kindergarten classroom needs for the next 1 to 5 years. These numbers are based on current and historical enrollment patterns and do not take into account any population bubbles that may occur. The Joshua Eaton classroom needs include an additional Grade 1 classroom for next year in order to expand the current kindergarten classroom from 3 classrooms to 4 classrooms due to high class sizes in the current kindergarten class (current class sizes are 24/25). Table 3-Kindergarten Classroom Space Needs for the Next 1-5 Years School Half Full Total #FD #HD #Integrated # #Additional #Additional # Day Day Classes Classes Classes Classrooms Classrooms Classrooms Additional Available Needed for Needed for Classrooms 2015-16 100%FDK Needed for 1-5 years Barrows 12 66 78 3 1 2 2 2 2 Birch 11 36 47 2 1 3 0 0 0 Meado w Joshua 9 45 54 3 3 1 or 2 1 2(Includes Eaton (includes Grade 1 Grade 1 need) Classroom) Killam 19 55 74 3 1 3 1 or 2 2 2 Wood 18 25 43 1 1 3 0 0 0 End I have included in Table 4 below a classroom projection of classroom use for the next five years based upon current enrollment numbers and historical trends. I assumed in this projection that Killam and Eaton would continue to have 4 classrooms per grade, and Barrows, Birch Meadow, and Wood End would have three classrooms per grade. I also made the assumption that the 2014-15 school year is the baseline starting point for the number of classrooms. Barrows begins at a deficit of one classroom because we are currently using a smaller classroom for kindergarten, which is not counted as a regular size classroom. Please note that the classrooms listed are focused solely on grade level classrooms and does not include space for art, music, PE, or special education. Table 5 summarizes all of Table 4. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. Table 4-Classroom Use Projection for Next Five Years Please note that the charts below show only full size classrooms that are currently being used for classroom use and does not include art,music, PE,or special education classrooms. 2014-15 School Year School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 3 3 3 3 3 3 18 17 -1 Birch 3 3 3 3 3 3 18 18 0 Meadow Eaton 3 3 4 4 4 3 _ 21 21 0 Killam 3 4 4 4 4 _ 3 22 22 0 Wood End 3 2 2 3 3 3 16 16 0 2015-16 School Year School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 4 3 3 3 3 3 19 17 -2 Birch 3 3 3 3 3 3 18 18 0 Meadow Eaton 3 4 _ 3 4 4 4 22 21 -1 Killam 4 3 4 4 4 4 23 22 -1 Wood End 2 3 2 2 3 3 15 16 +1 2016-17 School Year School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 3 4 3 3 3 3 19 _ 17 -2 Birch 3 3 3 3 3 3 18 18 0 Meadow _ Eaton 4 3 4 3 4 4 22 21 -1 Killam 4 _ 4 3 4 4 4 23 22 -1 Wood End 3 2 3 2 2 3 15 16 +1 2017-18 School Year School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 3 3 4 3 3 3 19 17 -2 Birch 3 3 3 3 3 3 18 18 0 Meadow Eaton 4 4 3 4 3 4 22 21 -1 Killam 4 4 4 3 4 4 23 22 -1 Wood End 3 3 2 3 2 2 15 16 +1 2018-19 School Year School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 3 3 3 4 3 3 19 17 -2 Birch 3 3 3 3 3 3 18 18 0 Meadow Eaton 4 4 4 3 4 3 22 21 -1 Killam 4 4 4 4 3 4 23 22 -1 Wood End 3 3 3 2 3 2 16 16 0 The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. 2019-20 School Grade K Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Total Available Net Barrows 3 3 3 3 4 3 19 17 -2 Birch 3 3 3 3 3 3 18 18 0 Meadow Eaton 4 4 4 4 3 4 23 21 -2 Killam 4 4 4 4 4 3 23 22 -1 Wood End 2 3 3 3 2 3 16 16 _ 0 As you can see from the charts above, we will need a minimum of 4 modular classrooms for the 2015-16 school year;two at Barrows and one at Joshua Eaton and Killam. We will begin to need five classrooms (2 at Barrows, 2 at Eaton, and 1 at Killam)for the 2019-20 school year. Having six modular classrooms (two at Barrows, Eaton, and Killam) will provide adequate space for all kindergarten programs, the Grade 1 classes at . Eaton, and moves music classes at Joshua Eaton and Killam from the stage to a classroom. It will also will provide some swing space at Joshua Eaton and Killam if there is an unanticipated enrollment increase. The six modular classrooms will also provide a short term solution to address the growing full day kindergarten needs of our families. However, it will be part of the long term plan that the Space Needs Working Group will be reviewing. Please note that this recommendation does not address any additional elementary space needs that the Working Group is studying nor does it address any preschool space needs. Table 5: Net Classroom Space Needed for Grade Level Classrooms Only(2014-20) School 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Barrows -1 -2 -2 -2 -2 -2 Birch Meadow 0 0 0 0 0 0 Eaton 0 -1 -1 -1 -1 -2 . Killam 0 -1 -1 -1 -1 -1 Wood End 0 +1 +1 +1 0 0 Funding Options At the School Committee meeting on Thursday, Director of Facilities Kelly Colon will review funding options for the different modular classroom options. We are in the process of looking at a straight purchase versus a lease to own option to fund the number of modular classrooms. Other Potential Issues Regarding Space If we are not able to secure modular classrooms for the 2015-16 school year, approximately 80 students will not have access to full day kindergarten at their own neighborhood schools. We will have some slots available at Birch Meadow and potentially at Wood End for full day kindergarten for those families, but not all families who request full day kindergarten will receive full day kindergarten next year. Not having enough full day kindergarten slots will have an impact on our FY16 budget due to a loss of tuition to the full day kindergarten revolving account and the offset to the budget. In addition, there will be a reduction of both Kindergarten teachers and paraeducators because there will be less kindergarten classrooms in the district. If families request and are not able to access full day kindergarten next year, they may seek other private kindergarten options, which will put a greater strain on space needs when the students return in Grade 1. If less students attend kindergarten next year, it will also have an impact on our extended day enrollment, and subsequently, on the extended day revolving account, which also provides an offset to the budget. If you have any questions, please do not hesitate to contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.Sybert Phone:781-944-5800 Fax:781-942-9149 Director of Finance 86 Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: January 6, 2015 TOPIC: FY2016 Budget At our meeting on Thursday evening, Ms. Sybert and I will present an overview on the FY2016 Superintendent's Recommended Budget as well as the Administration Cost Center. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. ., .. ., c 1M iiie t w W W. mu M C C 0 w .. , . , .., d) Seat fall E r tz c , w i w 0 . m. u m , , . „ . 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CL O v) CO Ca LQ 0_ , ) ^^ �� E N •� co 0 E 0 co D E oi a) o 4—) CD c ° E = a) N .—CO L 2 a) cu L c tiO a) N C •— O cn 1- N ro .� •0 4.., N U i U O = C O •- U v1 -0 a_ }' -0 v) v) cn X N C o W ca •0_ a) = cn a) O °; E a, a, O E C � CU C a)V) taD C C L_ _0 }, tZA a-+ a' U c6 C a) a) c co as E •i •L- cn pZf a) O b � w O __ V) Q— a) O — � ,_ '...... •— — Q D Q Q co ''_ < ai CAA ' C N CU d- c6 E E L.- -cp "c3 f6 C . ._ a) C .c i •— . O N er c ) a) cn cn v) v) a) ,> V') c6 co U c6 CO U Q a) s_ o D a) a) a) J U U '5 73 " i o u — 0 0 w cc — — a) U • • • • • • • iv; tn C a) (/) 0 -o V Ca C co ▪U co 0 -o U co •� Ca v) 0 t1 (DIA b cn a) c 5— bD v) O c N '^I '1 ca v) Q. U Ca U 0 CD CU N a) U U co • • John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Phone:781-944-5800 , Martha J.Sybert Director of Finance&Operations Fax:781-942-9149 Vs`' a, Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: January 6, 2015 TOPIC: Accept a Donation from the Coolidge Science Olympiad Support Group At our meeting, I am asking the School Committee to accept a donation, in the amount of$1,000 from the Coolidge Science Olympiad Support Group to be used support the Science Team coach's stipend. This is in addition to a previous donation of$3,500 the Committee has already approved. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. Proud to be a NELMS Spotlight School and Coolidge Middle School a national Blue Ribbon Lighthouse School Memo To: John Doherty,Superintendent Martha Sybert, Director of Finance Reading School Committee From: Sarah Marchant Date: 12/30/14 Re: Science Olympiad Team Stipend Donation Dear Dr.Doherty,Ms.Sybert,and Members of the School Committee, Attached please find a letter from the Coolidge School Science Olympiad parent group,who wish to make a donation in the amount of$1,000 to head coach Karawan Meade as compensation for the 2014-2015 school year. They have made a previous donation in the amount of$3,500,and as their compensation structure reflects(attached),the total for the year is$4,500. This program is one that is highly valued and respected in our community, as is the head coach position, which the parent group has worked hard to maintain and compensate according to the time commitment involved. We are appreciative for the efforts of Head Coach Karawan Meade as well as the support of the parent board. Thank you for considering this donation. The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability.. 41 IS-FrUCn 0111 Coolidge School Science Olympiad •89 Brich Meadow Drive•Reading,MA 01867•781/942-9158 0/143M TAC December 15,2014 Dear Mrs.Marchant,Dr.Doherty,Mr.Martin and the Reading School Committee: The Coolidge School Science Olympiad(CSSO)hereby requests that the Reading Public Schools accept our donation in the amount of$1,000 for the purpose of compensating the following teachers for science team duties performed during the 2014-2015 school year. • Karawan Meade(Head Coach):$1,000 This amount reflects adjustment to compensation provided to Mrs.Meade per our August,2014 donation to you in the amount of$3,500. The total due Mrs. Meade is$4,500 based on the attached compensation structure put in place in 2011-2012. We hope that our donation will be accepted and remain grateful as always for the support that you and the Reading Public Schools continue to display for science education. Yours truly, Liz Rogers CSSO 2014-2015 President "IOW"MAC aa.:•.•F-l..S.... Dear Mr.Martin, As you are aware,the Board of Directors of the Coolidge School Science Olympiad (CSSO)has been discussing the science team's long-term viability from the perspectives of team member recruitment,coaching staff recruitment and retention, and succession planning for the team's head coach should that become necessary. Event Coaches The CSSO agrees with your assessment that it would be beneficial to maximize the participation of teachers from the Reading Public Schools.This would provide the team with a pool of coaches who by their very career choice are(a)passionate about education,(b)experienced in the management and motivation of school-aged children,(c)experienced in the implementation of specific curricula.We also believe that the work schedules of these coaches could be more compatible with the weekday meeting times of the science team than is the case for many parent volunteer coaches.Importantly,these teachers could comprise a pool of potential future head coaches for the team. While we still hold dear the expectation that team parents and alumni will act as event coaches on a volunteer basis,we feel that it would be somewhat unrealistic to expect such generous contributions from district teachers.We would therefore like to implement a set of paid coaching positions that can be advertised across the district at the beginning of each school year.It would be the head coach's responsibility to select the best candidates among the pool of applicants. We propose the following salary structure for these positions: • A stipend of$1,000 to coach one event • An additional$500 to coach a second event If this proposal is accepted,we will supply formal job descriptions that can be posted at the beginning of each school year.We currently propose to fund four such positions. Head Coach As we discussed,we feel that the current stipend level is too low to satisfy the CSSO's goals for recruitment and/or retention of a qualified head coach Given how vital the head coach is to the success of the team,we feel the need to send a clear message about the importance and value of this role.With the assumption that the district will continue to contribute$1,500 towards the stipend of the head coach, we propose the following salary structure for the head coach role: • "Regular Season"Salary—Beginning of the academic year through the State tournament o Starting salary:$5,000($1,500 from the district,plus$3,500 from the CSSO) o An additional$200 for each year of head coach seniority,up to$1,000 (reached after a five year tenure).This means that if a head coach stays in-role for five or more years,their salary would increase on a yearly basis from the initial$5,000 to a cap of$6,000 • "Post-Season"Salary-State tournament through the National tournament,if applicable o An additional$1,000.This additional stipend is meant to recognize the fact that a victory at the State level implies two additional months of work for the head coach.Note that this extra stipend applies to the head coach only and not to teacher event coaches We continue to expect the head coach to coach one event.If the head coach is obligated to coach a second event(e.g.if there aren't enough coaches to cover all events),an extra$500 will be paid for the second event.However,the head coach will be discouraged from coaching a second event and disallowed from coaching a third event,as this added burden would distract from their principal duty of running the team and supervising and mentoring the rest of the coaching staff. Conclusion While the desire to coach the science team should be driven by passion for science education and not money,we think that our paid coaches and head coach should feel appropriately valued and remunerated.In developing this proposal,we have attempted to incorporate all of your valuable input to recommend stipend levels that are neither so low that they would not entice qualified volunteers,nor so high as to appear egregious or create an unsustainable burden on future CSSO boards and volunteers.We hope that we have struck a reasonable balance,and that you will support the implementation of these pay structures.We would ideally like to make the new pay structure apply to this academic year(2011-2012). Thank you in advance for your consideration and continued support of the team. Your Truly, The Coolidge School Science Olympiad Board of Directors Sergio Rotstein,President Sharon Grottkau,Secretary Walter Luikey,Wendy Fiscus,Treasurers Lisa Goldsmith,Bt'Grade Representative Lisa Hutchinson,7th Grade Representative Tara Spear,6th Grade Representative John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.Sybert Phone:781-944-5800 Director of Finance 8s Operations Fax:781-942-9149 . Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty,Ed.D. Superintendent of Schools DATE: December 11, 2014 TOPIC: Accept a Donation from Eastern Bank Charitable Foundation At our meeting, I am asking the School Committee to accept a donation, in the amount of$2,500 from the Eastern Bank Charitable Foundation to be used to support the Martin Luther King Celebration activities. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. Eastern Bank • •. December 19,2014 • • Dr.Linda Snow Dockser Human Relations Advisory Committee 110 Beaver Road • Reading,MA 01867 Dear Dr. Dockser: • • I am pleased to enclose an Eastern Bank Charitable Foundation check in the amount of $2,500.00-which represents Eastern Bank and Eastern Insurance Group's contribution • to support the Multi-Community MLK Day. If theie is an advertisement associated with this grant,the ad will be forwarded to you directly from our designer. • Please feel free to call me at(781)598-7595 if you have any questions. • Best wishes. Sincerely, • aura :.Kur+;•k 11, Executive Director Enclosure - • •✓ • • Eastern Bank Charitable Foundation •195 Market Street -Lynn,MA 01901 2014-2015 School Committee Meeting Date School Presenting @ mtg. Jan.8th School Committee FY2016 Budget Jan. 12th School Committee Office Hours Webb& Borawski/FY2016 Budget Jan.l5th School Committee FY2016 Budget Jan.21st FinForum 7:30 p.m. Sr.Center Jan. 22nd School Committee FY2016 Budget-Public Hearing Jan. 26th School Committee FY2016 Budget-Vote Feb.2nd School Committee Feb.9th School Committee Office Hours Caruso&Robinson Feb.23rd Special Town Meeting Feb.23rd School Committee RMHS March 9th School Committee Parker Office Hours March 18th FY16 Budget Presentation Finance Committee March 23rd School Committee Birch Meadow April 6th School Committee Office Hours Webb&Snow Dockser April 7th Local Election April 27th Town Meeting April 28th School Committee Killam April 30th Town Meeting May 4th Town Meeting May 7th Town Meeting May 11th School Committee RISE Office Hours School Choice/Borawski&Nihan May 18th School Committee June 1st School Committee Office Hours June 15th School Committee 1.7.15 All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location.