HomeMy WebLinkAbout2014-12-22 School Committee Packet School Committee Meeting
December 22, 2014
Superintendent's Conference,
Room
Open Session 7:00 P.M.
i z Town of Reading Meeting Posting with Agenda
Board - Committee - Commission - Council:
School Committee
Date: 2014-12-22 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session
Meeting Called By: Linda Engelson on behalf of the Chair
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
AGENDA
7:00 p.m.
I Call to Order
II Recommended Procedure
A. Public Input(I)
B. Reports
1. Students
2. Liaison
3. Superintendent
4. Sub-Committee
5. Assistant Superintendents
6. Director of Student Services
C. Continued Business
1. Vote on Full Day Kindergarten Option (A)
D. New Business
1. Wood End Presentation (I)
E. Routine Matters
1. Bills and Payroll (A)
2. Minutes (A)
December 1,2014
December 15, 2014
3. Bids and Donations(A)
Accept a Donation to CMS
Accept a Donation from Moynihan Lumber
Accept a Donation from the Friends of Reading Wrestling
Accept a Donation to Parker Middle School
Accept a Donation from Reading Rotary
4. Calendar(I)
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page I 1
`' Town of Reading
x 'r f
Meeting Posting with Agenda
F. Information
G. Executive Session
III Future Business
I Informational A Action Item
All times are approximate and may change.
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page 12
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Phone:781-944-5800 Director of Finance&Operations
Fax-781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 19, 2014
TOPIC: Wood End Presentation
Through the support of some wonderful parents and our PTO, Wood End has begun a before school
physical fitness and nutrition program for students. BOKS (Building Our Kids Success)prepares children
for a day of learning and is an important step in helping children appreciate the benefits of exercise and
healthy choices that will last a lifetime. BOKS was inspired by Dr. John Ratey's book"Spark". Dr.
Ratey of Harvard Medical School states, "Exercise is the single most powerful tool that we have to
optimize the function of our brains." Classes are filled with team-oriented games and provide plenty of
opportunity for play, since the program focuses on fun! We just finished our first session of classes and
were excited to share this experience with the School Committee and our community.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
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John F. Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oaldand Road
Reading,MA 01867
Phone:781-944-5800 Martha J. Sybert
Fax:781-942-9149 Director of Finance and Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
To: Reading School Committee
From: John F. Doherty,Ed.D.
Superintendent of Schools
Date: December 19, 2015
Re: Kindergarten and Space Needs for 2015-16 School Year
At the October 20th and November 13th School Committee Meetings,we discussed the potential
kindergarten space needs for the 2015-16 school year. My recommendation at that time was to wait
until we received the latest registration numbers on December 19th, which was the last day that a
family could request full day kindergarten and be considered for a potential lottery if there were not
enough slots available.
As a reference point for discussion, I have included Table 1,the kindergarten enrollment since the
2005-06 school year,which is the first year full day kindergarten was implemented in the district.
Table 1-Full Day Kindergarten Enrollment 2005-present
School Year FDK Total % Attending FDK
Enrollment
2005-06 92 287 32%
2006-07 106 325 33%
2007-08 123 324 38%
2008-09 120 324 37%
2009-10 123 280 44%
2010-11 145 348 42%
2011-12 166 319 52%
2012-13 177 302 59%
2013-14 195 287 68%
2014-15 228 322 71%
Table 2 outlines the enrollment numbers for full day and half day kindergarten as of December 19,
2014. Please note that we usually receive several additional kindergarten registrations between now
and the start of school in September.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
Table 2-Kindergarten Registration (2015-16 school year) as of December 19, 2014
Category Barrows Birch Joshua Kilian' Wood End Total
Meadow Eaton
Half Day 11 10 9 18 13 61
Full Day 65 33 45 57 23 223
Total 76 43 54 75 36 284
Holding Out for 3 3 4 2 12
2015-16 school
year
Private K 3 1 4 2 10
Other 2 2
Unable to 15 5 10 18 7 55
Contact
Original Census ' 92 54 70 99 45 360
As you can see from the chart above,we currently have 223 students who have requested full day
kindergarten for next year,the second highest total ever requested in our district. In addition, 24
students have notified us that they will not be attending Kindergarten in our district next year, but
plan on attending either Kindergarten or Grade 1 the following year, which will add to the 2016-17
Grade 1 class numbers. Moreover, we have been unable to contact 55 families from the original
census numbers, which means, based on historical data and our original census, it is possible we
will reach at least 300 kindergarten students for the 2015-16 school year. There may also be
students who were not on the census or who have not moved to Reading yet that are unaccounted
for in our count. This means that potentially an additional 30 or more students from the current
registration numbers could be added between now and September. It should be noted that we
currently have 284 students registered for next year, which is one of the highest projected
kindergarten enrollments that we have had by the registration deadline.
Based on current data, the kindergarten classroom needs for the 2015-16 school year are listed
below in Table 3. Please note that this will change as enrollment numbers increase.
School Half Full Total #FD #HD #Integrated #Classes #Classes
Day Day Classes Classes Classes Available Needed
Barrows 11 65 76 3 1 2.5 1
Birch 10 33 43 2 1 3 0
Meadow
Joshua 9 45 54 3 3 1 or 2
Eaton (includes
Grade 1
need)
Killam 18 57 75 3 1 3 1 or 2
Wood 13 23 36 1 1 3 0
End
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
In addition to the above space needs,we will need an additional classroom at Joshua Eaton next
year to expand the current Kindergarten classroom from 3 classrooms to 4 classrooms due to high
class sizes in the current Kindergarten class (current class sizes are 24/25).
Based on current numbers and projected trends, there are a few options available for next year:
1. Develop a plan to build additional temporary classroom space for Barrows,Joshua
Eaton and Killam. We will need up to five additional classrooms for next year(2 at
Killam, 1 at Barrows, 2 at Joshua Eaton). Director of Facilities Kelly Colon will be
presenting some options for the Committee to review which includes modular classrooms
and/or the renovation of the Parker Middle School multipurpose room into two classroom
spaces. This option would require an approval of funding at Town Meeting in either
January or a special Town Meeting in February.
2. Move some Barrows Kindergarten students to a Birch Meadow classroom and some
Killam kindergarten students to a Wood End classroom. This option would be feasible
from a space perspective if we do not have any increases in registrations at Birch Meadow
and Wood End. However,those students will most likely need to stay at those schools for
the remainder of their elementary years. In the case of Barrows students, this would create a
situation when students leave Grade 5 and the middle school that they would be attending.
There may also be additional bussing costs next year if the students are not within two miles,
which would add to a strained projected FY16 budget.
3. Limit Full Day Kindergarten at Barrows,Killam,and Eaton-If we limit Full Day
Kindergarten to one classroom(22 students) at Joshua Eaton,Barrows, and Killam, it may
provide enough classroom space to address the half day needs at each school. It probably
would not address the additional classroom needed at Joshua Eaton for Grade 1. The
disadvantages to this option is that it would not solve any space needs for the following
school year as these students become full time grade 1 students and it would limit access of
Full Day Kindergarten to several families who need this option. If we use this option,
potentially up to 100 students may not receive full day kindergarten next year that have
requested it.
At Monday evening's School Committee meeting, Director of Facilities Kelly Colon will present
the different space options with cost estimates. That presentation is included in your packet.
If you have any questions,please do not hesitate to contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
12/19/2014
Space Utilization
ELEMENTARY SPACE UTIL'.ZATION OPT'ONS FOR
BARROWS, EATON&KILLAM ELEMENTARY SCHOOLS
Goals:
•Increase 2 Classrooms at both Eaton&Killiam to manage the
enrollment projections for FY 16-17
•Increase 1 Classroom at Barrows to manage enrollment projections for
FY16-17
•Review space options within current facilities
•Review alternative options
•Develop budgetary estimates&timelines
Option 1: Eaton or Barrows
Elementary
Space needs=2 classrooms
•Relocate two Kindergarten classrooms to the Parker Middle School
Multi-Purpose Room
•Reconfigure the Parker MPR to include two classrooms,a teacher work
/testing area and dedicated bathrooms
1
12/19/2014
Option 1:
Parker MPR reconfiguration
NEW AREA:
'Dedicated Bathrooms �. '
✓''
NEW AREA: ..s,�...
'Two Classrooms=22-23 Students
a
NEW AREA:
o Teachers Work/Office/Testing area=
Rear of MPR c
Option 1: Opinion of Cost
•Design Services Estimated:$25,000
°Construction Estimated:$200,000
FFE(Fixtures,Furniture,Equipment) Estimated:$80,000
°Total ESTIMATED Opinion of Cost: $305,000
The opinion of cost and schedule oreesrimmes only and,nil,,rd for porenrioi planning options only.Finn:cost ev,,,,,es
can be generated once final option is chosen:
Option 1: Estimated Schedule
'Design Services Estimated:4-5 Weeks
Construction Estimated:4-8 Weeks
°FFE(Fixtures,furniture,Equipment) Estimated:4-8 Weeks
'Total ESTIMATED time AFTER fiscal allocation of funds: 3-4 months
Based on the above schedule,taking into consideration We praresses for Resign services and construction'Hs advised:his
option be approved,funded pod out to bid dordesign services In early spring 2015.
2
12/19/2014
Option 2: Modular Classrooms
- purchased
•Instal!a total of three(3)modular trailers in the dotrirt
Inm lmniol2)tu —key modulartraders)Killam&Eaton)
*Install_lll turn-keymodulartrailer(9anora)
+Tra i!ers000f o
SAMPLE Modular Classroom Trailer
•Dztrictrequredto rn-keytrailers intoutl't es
One30X60modularlralerpers,te(Killam&Eaton)
- rwlJ n. saac,._ �.u=raomi
+One 24X6D modula aler ai Barrows
+All Classrooms to'nclude: � "��v
•Dedicated ADA Bnhrooms
+Teacher office/work/testing areas per classroom
Option 2: Modular Classroom
Example—Two Classroom Trailer
Dedicated Bathrooms
bu
to :\r,vb
fa ...
2 Classrooms per trailer=Killam&Eaton
Option 2: Modular Classroom
Example—One Classroom Trailer
3
12/19/2014
Option 2: Opinion of Cost
Design,Build,Site Work—Turn Key Modular Trailers $435,600
Two double wide,1800 sq.foot modular trailers($121.00 puff
•One located at Killam&one located at Eaton
•One trailer,960 sq.foot trailer($121.00 psfl $116,160
•Utility Tie In(three sites-$75k per site( Estimated:$225,000
•FFE(three sites-$60k per site( Estimated:$180,000
•Total ESTIMATED Opinion of Cost: $956,760
The opinion m'cost and schedule are estimates only andublizedfor potential planning options only.Firm cost estimates
can be generated once final oprian is chosen:
Option 2: Estimated Schedule
Design Process Estimated:4 Weeks
•Approval Process Estimated:3-4 Weeks
•Construction Estimated:4-8 Weeks
•FFE(Fixtures,Furniture,Equipment) Estimated:4-8 Weeks
•Total ESTIMATED time AFTER fiscal allocation of funds: 4-5 months
Bosedantheobav heduletaking inrannnsiderptian bide,wrrSer1 nrdesigr.s ervicesand consrn:iiionitisadvisedt his
option be approved,funded ondout to bid for design services in early spring 2015.Lead Tina for Modular is critical to open
forfau FYIS.
Option 3: Parker MPR&Two
Modular Classroom Trailer
......_________.....________.....
Install one(lf Modular Classroom Trailer at Killam(2 classrooms(
®Install one(1(Modular Classroom trailer at Barrows(1 classroom)
•District required to tie turn-key classroom into utilities
•30 n 60 stand alone modular classroom(apre r.900 sf.Per classroom)
•Dedicated ADA Bathrooms
•Teacher office/work/testing areas
Re-configure the Parker MPR for two classrooms
4
12/19/2014
Option 3: Opinion of Cost
•Design,Build,Site Work-Turn Key Modular Trailers $333,960
•One double wide,1800 sq.foot modular trailers($121.00 psf)
•One located at Killam($217,800)
•One located at Barrows($116,160)
•Utility Tie In(Killam&Barrows Only) Estimated:$150,000
•Parker Design: Estimated:$25,000
•Parker Construction: Estimated:$200,000
•FFE(three sites) Estimated-$180,000
•Total ESTIMATED Opinion of Cost: $888,960
The apinlon of cast sad schedule are estimates only and utilized for potenrml'Bann,options only,Firm cost estinwtes can
be generated once final option is chosen:
In Summary:
•Option I:Parker MPR Re-Configure Total Estimated Cost:$305,000
•Only gain Two disc ict classrooms-does not address K&Ilan,or Barrows needs
•Option II:Two(3)Modular Trailers: Total Estimated Cost:$956,760
•Gain 5 district classrooms-addresses Barrows,Mom&Eaton needs
•We OA/NI-he traders and can move them as required-become tangible assets
•Option III:Parker MPR&Two(2)trailer Total Estimated Cost.$888,960
•Gain 5 district classrooms-addresses Barrows,Killam&Eaton need
•Converts t space at Middle School to Elementary spore-transition Eaton to Parker
•Own Pao(2)troilers and con move as retired-let&Mom=2classrooms(l at Barrows of classroom
In Summary:
•There is a space need in the district based on enrollment projects that would
require adding additional classrooms to the district.The specific needs include
adding 2 classrooms for both Killam and Eaton PLUS adding 1 classroom for
Barrows.In total the needs is for 5 additional classrooms.
•Option 1 only addresses a part solution:Eaton's Classroom Needs.
•Options 2&3 address all classroom needs in all locations.
•Estimates are for preliminary planning only.
5
John F.Doherty,Ed.D. � Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J. Sybert
Fax:781-942-9149 Director of Finance and Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
MEMO
To: John Doherty&Martha Sybert
From: Kelly Colon
Date: December 10,2014
RE: Space Utilization Option Summary
I have been tasked with reviewing potential options to augment the Reading Public School district's
classrooms;specifically in regards to Barrows Elementary,Killam Elementary&Eaton Elementary Schools.
Currently there seems to be a deficiency in the classroom requirements for FY15-16 on the Elementary level
at all three locations.The overall goal is to augment both schools with an additional two classrooms at
Eaton and Killam and one classroom at Barrows to offset the enrollment projections. In total add 5 total
classrooms to the district.
In an attempt to analyze the space needs and options in both locations our department worked with
industry designers and vendors to ascertain three potential options for the district to review.These include:
Option 1: Parker Middle School—Alternate location for two Kindergarten classrooms at Eaton.
The Parker Middle School Multi-Purpose room was reviewed as a potential safelight location for the
classroom needs at Eaton.This work would include design and engineering and construction work to re-
configure the current MPR room into two Kindergarten classrooms,dedicated ADA Bathrooms and a
teacher's area/testing/work area.
This work would include construction of dedicated ADA bathrooms.The final location for this will
be determined during design and engineering however it is assumed that these bathrooms would be located
in the front of the MPR,in or near the current mechanical space.
Additionally the work would include construction of estimated 8-10'walls bisecting the current
MPR into two dedicated classroom spaces with a hallway in the front(near the bathrooms)for entrance,
cubbies and egress.The constructed walls will not be ceiling high which will allow for minimal HVAC,
lighting and life safety upgrades in this project.
Based on initial designer site visit,the Opinion of Cost would include design,construction and FFE
(furniture,fixtures and equipment)and would total: $305,000 or$152,500 per classroom.Given the OoC
this project would have to go out to bid for design services and then out to bid for construction services.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
Challenges inherent with this option are the inability to address the full scope of classroom needs in
the entire district.This option only addresses the classroom needs for Eaton and should be considered an
option in collaboration with additional options to address the full scope of classroom needs in the district.
Option II: Modular Classroom Trailers-One double classroom trailer at Killam and Eaton;one
single classroom trailer at Barrows-3 total modular trailers
The option to purchase new modular classroom trailers for the district is another alternative
solution to the space and classroom needs at Barrows,Killam and Eaton.This would include purchasing two
stand-alone double wide trailers(30x60)with ADA bathrooms and administration space for the district to
be placed at Killam and Eaton.Additionally the district would purchase one stand-alone trailer(24x40)for
Barrows.These three modular trailers would augment the district classroom by adding 5 classrooms in total.
This option would include utilizing a current vendor of a Bid list;thus eliminating the need for the
bid process which will help alleviate and timing delays associated with the bid process.The district would
purchase turn-key trailers and would be required to only tie in the utilities to the current utility system.
These turn-key modular trailers would be purchased for an estimated$121.00 psf.This would include
design,transportation,site work(minus utility tie in),and installation.
The total cost for two double wide modular trailers(4 classrooms)plus one single modular trailer(1
classroom)would be an estimated: $551,760.Add to this cost the site work at all locations and FFE for a
total$956,760 or$191,352 per classroom.
This will mean the district will purchase these trailers and can be relocated as required in the future.
To be determined is an option to potentially lease trailers for 3 years vs.purchase.This may be a potential
option;however there is inherent risk with leasing previously owned and utilized trailers.This option
however is still to be investigated.
Option III: Parker Re-configure&Modular Classroom Trailer-One trailer at Killam,one trailer at
Barrows
This option is a hybrid of both I&II utilizing the Parker re-configuration and two modular trailers
at Killam&Barrows.This option utilized the full scope of Option I which negates the necessity of a trailer
at Eaton Elementary School.We will still need one double wide trailer at Killam and one single trailer at
Barrows.This total cost will be: $888,960 or$177,792 per classroom.
Based on any of the above options we will be requiring a minimum of 4-6 months of project planning for
design,construction,bid and financial approvals.
If you have any questions,please don't hesitate to contact me. Thank you!
Kelly Colon
Director of Facilities
Reading Public Schools
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Phone:781-944-5800 Director of Finance 86 Operations
Fax:781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 19, 2014
TOPIC: Accept a Donation from the Coolidge PTO
At our meeting, I am asking the School Committee to accept a donation, in the amount of$2,400 from
the Coolidge PTO to be used cover the stipends for the orchestra members participating in the Coolidge
Drama production.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
��`o ;Jd hf�, Coolidge Middle School
* ^ 0 Parent/Teacher Organization
"" 89 Birch Meadow Dr.
n'A . e Reading,MA 01867
�iyS, Of
December 15,2014
Superintendent John Doherty and the Reading School Committee
82 Oakland Road
Reading,MA 01867
Dear Dr.Doherty and School Committee Members:
Please accept this donation of$2400 to cover the stipends for the orchestra members for this year's
Coolidge Middle School Drama production of"Arnie of Green Gables."
I hope you will all consider attending the production,which runs January 16-18,2015.
Sincerely,
Geoffrey Coram
Treasurer
Coolidge Middle School PTO
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
MA 01867 Martha J.Sybert
Phone:781-944-5800 ,..;; Director of Finance&Operations
Fax:781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 11, 2014
TOPIC: Accept a Donation from Moynihan Lumber
At our meeting, I am asking the School Committee to accept a donation, in the amount of$100 from the
Moynihan Lumber to be used to purchase paint as part of the Martin Luther King Celebration activities.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
John F.Doherty,Ed.D. Crai g Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance 85 Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 11, 2014
TOPIC: Accept a Donation to RMHS Wrestling
At our meeting, I am asking the School Committee to accept a donation, in the amount of$759.98 from
the Friends of Reading Wrestling to be used to purchase two Mat Carts.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
12/6/14
To:Tom Zaya,Athletic Director, Reading Memorial High School
From:Jonathan Fandel, President—Friends of Reading Wrestling(FoRW)
CC: Reading Public School Committee
Subject: FoRW funding and support for equipment procurement
Tom,
Following up on our conversation, Friends of Reading Wrestling has voted on and approved the funding
for two ResiLite Wheeler Mat Carts.A link to the cart is attached here:
http://www,resilite.com/Products/Resi-Wheeler-RW-Traditional MTRN102.aspx
As you know,we host many wrestling events(quad meets and tournaments)and activities at the Field
House, including the Youth wrestling program.We feel that procuring these carts will allow for easier
movement and storage of the mats,as well as increase the safety of those transporting the mats.We
feel the listed price of$379.99 each is very reasonable expense.
We are requesting your support, and the support of the School Committee, and assistance,in ordering
and procuring these carts as soon possible,so we may begin to maximize their use.Thank you for
guidance in the approval and payment process that the Friends of Reading Wrestling organization needs
to follow to proceed with this procurement.
Thank you,
Jowat-hati, Fano`e&
Jonathan Fandel
Friends of Reading Wrestling
CC: Craig Murphy, Reading Wrestling Coach
David Oakes,Treasurer,Friends of Reading Wrestling
•
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 !
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 ifi Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 11, 2014
TOPIC: Accept a Donation to Parker Middle School
At our meeting, I am asking the School Committee to accept a donation, in the amount of$359.98 from
the Carl McFadden to be used to purchase two breakaway basketball rims for the Parker Middle School.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
WALTER S. PARKER MIDDLE SCHOOL
7:° �4 ` 4'i l em ie Street. Reading. it9ossecihusetts 0 I 5b7
`a iC 1e1: 781-9-14-12 6 Fax: 751-912-9008
3'+z. �4. https:Mwvv.edline.net/pages)Walter paps, httpsa/www.edline.net/pages,WalterS_Parker_Midctle_School
IMCOA?
M e mo
To: Dr. John Doherty, Superi l i t of Schools
From: Doug Lyons, Principal ,i,A
CC: Brendan Norton, Assist.1 ! cipal
Date: December 8, 2014
Re: Donation of Basketball Rims -
W.S. Parker Middle School has received a donation of 2 Breakaway .
Basketball Rims from Carl McFadden- Please accept this gift for the benefit
of Parker students.
1
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 "
Phone:781-944-5800 ° Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: December 11, 2014
TOPIC: Accept a Donation from Reading Rotary
At our meeting, I am asking the School Committee to accept a donation, in the amount of$2,800 from
the Reading Rotary. This donation was used for the purchase of the books handed out to all first grade
and kindergarten students as part of the Rotary's literacy initiative.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
i-
4 -.1tm
� Town of Reading
E i
Meeting Minutes DRAFT
__.
Board - Committee - Commission - Council:
School Committee
Date: 2014-12-01 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session Session: General Session
Attendees: Members - Present:
Linda Snow Dockser John Doherty, Superintendent
Jeanne Borawski Martha Sybert, Director of Finance
Chuck Robinson Carolyn Wilson, Director of Student Services
Gary Nihan
Chris Caruso
Elaine Webb
Members - Not Present:
Craig Martin, Assistant Superintendent
Others Present:
Andrea Nastri, Student Representative
Carl Gillies, Student Representative
Al Sylvia, Reading Chronicle
Sara Burd, Administrator for Student Support
Erica McNamara, Executive Director, RCASA
Julianne Deangelis, RCASA Outreach Coordinator
Tom Zaya, RMHS Assistant Principal
Chris Copeland, RTA President
Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent
Topics of Discussion:
I. Call to Order
Chair Caruso called the School Committee to order at 7:04 p.m.
He reviewed the agenda and welcomed guests.
II. Recommended Procedure
A. Public Input(I)
Chair Caruso called for public input.
There was none.
B. Reports
Students
Page 1 1
Student Representative Gillies reported on the recent Pep Rally, Thanksgiving
Day football game and winter sports began today.
Student Representative Nastri reported that today was HIV Awareness Day, the
upcoming Informal Recital on Thursday afternoon, the Festival of Trees this
weekend and the Select Chorus Caroling fundraiser.
Sub-Committee
Mr. Robinson attended the Annual Reading/Stoneham Football luncheon. He was
pleased to be able to see our student athletes in a different venue and was
impressed at how well they represented the school.
Dr. Snow Dockser also reported on the Pep Rally. She said it was a wonderful
event. She also reported that the "A World of Difference"group attended the
Town Tree Lighting Event promoting their theme "We stand together". She
thanked Zinga on Haven Street for supporting the student's community outreach
efforts.
Director of Finance
Ms. Sybert updated the Committee on the Chapter 70 formula and the impact on
Reading. The indication is that we will not receive the funding that was
previously projected. Reading is considered to be overfunded due to increases in
property value and income.
Superintendent Doherty indicated that a question regarding Chapter 70 funding
was asked by the Early Childhood Space Needs Working Group which prompted
Ms. Sybert to gather information.
Mr. Robinson said this information could be a game changer in our ability to offer
free full day kindergarten.
Dr. Doherty reminded the Committee that we still have a space issue to address.
Superintendent
Dr. Doherty shared that members of Reading Rotary will be visiting Kindergarten
and Grade 1 classrooms to provide each child with a backpack and two books.
These books have been provided through a grant received by the Reading Rotary
as part of their Literacy Initiative. Rotary members will read to the students
during their visits this week.
C. New Business (out of order)
Overview of Federal Grants&Health Curriculum
Administrator for Student Support Sara Burd reviewed the new School
Transformation Climate Grant(SCTG) the district received. The grant is a 5 year
— 1.2 million dollar grant to be used to develop a master plan to make schools
safer by shifting school cultures. She and Dr. Doherty attended a grant kick-off
Page 12
meeting in Chicago which was very informative. There were 130 grantees in 38
states. Reading was one of three communities in Massachusetts that received this
grant.
Ms. Burd went on to describe how the district will use the grant to support both
academic and social emotional needs of our students. The SCTG is a multi-tiered
behavior framework that uses informative data and evaluation support, is durable
and scalable,that allows for maximum implementation fidelity and maximum
student benefit. We will aggressively look at data and monitor fidelity to ensure
we are not drifting off course. She defined a Multi-tiered Behavioral Framework
as being a school-wide structure used to improve integration& implementation of
behavioral practices, data-driven decision making systems,professional
development opportunities, school leadership, supportive SEA&LEA policies
and evidence-based instructional practices. This is accomplished by continually
monitoring progress,the use of tiered continuum evidence based practices, data-
driven decision making, implementation fidelity and universal screening for all
students.
The goals for the Reading Public School's through this grant include the
following:
• Goal 1: Build capacity for supporting the sustained and broad-scale
implementation of a multi-tiered behavioral framework in each school
across the district through the successful creation of district, building
leadership and collaborative teams.
• Goal 2: Enhance sustainability of continued data-driven decision making
and communication through the successful alignment and implementation
of a school wide information system, Baseline Edge, in every school
district-wide.
• Goal 3: Enhance each school's ability to offer comprehensive behavioral
health supports through the creation of a high-quality, full service multi-
tiered system of supports, consisting of extensive offerings of supports and
interventions at every level and school.
• Goal 4: Build continued capacity of school-based staff through the
successful integration of an aggressive professional development and
coaching program focused on building teachers' skills and competencies
in the use of a multi-tiered system of supports and behavioral health
topics.
• Goal 5: Evaluate the effectiveness of project activities at the school and
district level in meeting the needs of students and in improving outcomes
for students using quantitative and qualitative evaluation methods.
Performance indicators that are embedded in the district DDMs include an annual
decrease in office disciplinary referrals, improvement in the attendance rate, a
decrease in suspensions and expulsions and the number and percentage of schools
annually that are implementing the MTBF with fidelity.
Ms. Burd explained how the funding would be used. Mrs. Borawski asked how
the district would sustain the work done when the grant funding is over. Ms.
Burd explained that we will be training the trainers to enable the district to
continue the work started by the grant.
Page 13
Mr. Nihan asked about the universal screening. Ms. Burd said that screening is
done 3 times per year for all grades using SSRS which identifies students that are
struggling. This process is implemented by the teacher.
Dr. Snow Dockser asked how this was accomplished. She was told that each
teacher will have a class list with indicators. The teacher then rates their students
and the tally will indicate the child's level.
Ms. Tseckares,parent, asked if the questions varied by level. Ms. Burd indicated
that each level has the same core questions. Ms. Tseckares then asked how the
student indicators were ranked in a team structure. Ms. Burd shared that a system
is being developed and we currently have only one teacher from the team
inputting the information.
Ms. Borawski was concerned about how much time teachers will be out of the
classroom for training. Ms. Burd said there would be two days in the spring and
not all CR teachers would be involved.
Mr. Nihan cautioned that the funding should not be used to supplant budgetary
funding. Ms. Burd understands his concerns and said that her position is not
completely funded by the grant. She will be compensated for work done above
and beyond her duties. Dr. Doherty added that funding for the high school health
teacher could be from the grant because she is working outside of the normal
school day.
Mrs. Webb likes the goal of scaling up over time and this is a true expansion and
not a replacement of the current MTSS work being done in our schools.
Mr. Robinson asked about the funding Saturday School supplies. Ms. Burd said
the cost would be minimal. She explained that because of the new discipline law
educational options for educational time lost by students that are suspended must
be available. Saturday School will be one of the options available to these
students.
Ms. McNamara, Executive Director of RCASA spoke about the Project Aware
grant the district has received in the amount of$100,000 over two years to
support detection and response to mental illness in children and youth. She
wanted to acknowledge Julianne Deangelis, RCASA Outreach Coordinator, Pat
Shannon, President RCASA Board of Directors and Mr. Zaya, RMHS assistant
principal for their assistance and support in preparing this grant application. She
reviewed the history of the "Mental Health First Aid"program. Through the
grant we will train 8 instructors that will certify 584 school educators, school
support staff, first responders,youth workers, and faith leaders in youth mental
First Aid and Mental Health First Aid in Reading. She shared that is crucial that
we remove the stigma associated with mental illness by educating the community.
The grant will fund the purchase of manuals/materials, instructors, Director's time
and evaluations.
Mrs. Webb asked if the materials were reusable. Ms. McNamara said the
materials/manuals belong to the person trained. Once these people are trained we
will be able to develop a sustainable program. There were 100 grants awarded.
Page 14
Reading was one of 6 communities in Massachusetts and we are working with the
other communities to keep costs down.
Ms. McNamara moved to the third grant received which is the Drug Free
Communities Support Program which is $625,000 over 5 years.
RCASA will establish and strengthen community collaboration in support of local
efforts to prevent youth substance use. The following strategies will be
implemented to achieve the goal:
• Reduce barriers for underrepresented individuals to participate in RCASA
• Train leaders in the strategic prevention framework and environmental
strategies
• Provide opportunities for leaders to apply skills learned at training
• Enhance staff and Board's capacity to build RCASA's financial
infrastructure
• Increase access to culturally and therapeutically diverse pain management
sites
• Provide easy access to drop off unwanted medication
• Increase skill building opportunities for students in grades 6-12 on
prescription drug and underage drinking prevention
• Improve local medication safety and prescription drug based monitoring
practices
• Improve educators, school specialists, clergy and youth workers ability to
address youth that are in crisis and/or under the influence of prescription
drugs
• Reduce access to alcohol through enhanced Alcohol Compliance Program
• Enhanced parental monitoring
• Provide disincentives to use alcohol on RMHS grounds.
Funding from the grant will be used to add RCASA staff and a new part-time
Youth Coordinator and to purchase promotional materials and supplies. One
program"I Can Help"will provide a safe place for young people to speak freely.
Many times young people are hesitant to reach out for help,but once they do and
their concerns can be addressed they feel a sense of relief. RCASA will also be
using surveys,webinars, youth initiatives, evaluation services and consultation
services to expand the financial infrastructure.
Mr.Nihan was pleased to see a webinar approach. Ms. McNamara explained that
many times parents and community members are unable to attend events;this will
allow a parent to access the information presented.
Ms. McNamara continued the presentation providing an overview of the Health
Education Program Development. A Health Education Assessment Team was
created to review the district health curriculum as a result of a Behavioral Health
Task Force recommendation. They used the School Health Index and Health
Education Curriculum Assessment Tool (HECAT)to assess the district. They
examined data,key informant interviews and student feedback and did extensive
reviews of evidence-based and research based programs in detail to determine the
needs of the district. Following a thorough review of the existing gaps, input
from educators and students, review of standards, the team began studying
recommended programs to recommend based on the HECAT analysis.
Page i 5
The Team explored a wide range of both evidence based and research based
curriculum and chose to recommend the Glencoe Program to the Superintendent.
It was felt that this program provided the scope and sequence for grades K-12
that we currently do not have. The implementation would be done in phases and
this program aligned with state and national standards and provides an online
component to provide health updates so that all information is current.
Mr.Nihan stated his concern that considering the major problems we have in our
community with substance abuse and that the most recent YRBS data shows that
our RMHS students are above the state average in 30 day alcohol use, bullying,
suicide ideation and suicide attempts we are not using an evidenced based health
curriculum as opposed to the Glencoe Health curriculum which is only a
researched based curriculum.
Ms. McNamara provided a brief overview of the Wellness Program and explained
how the offerings have changed over the years. Wellness Education addresses the
social, emotional, spiritual, environmental, occupational, intellectual and physical
wellness of our students.
Mrs. Webb asked if the middle school health instruction is being done in a
classroom or the gym. Ms. McNamara said at this point it is in the gym because
there is no classroom space.
Mrs. Borawski would like to see more health education at the elementary level.
Ms. McNamara said we are working with the K—2 teachers to implement the
curriculum. We have the infrastructure in place for grades 3 —5.
Dr. Doherty commended Ms. McNamara on her involvement in the health
curriculum discussion. There are not many Coalition directors that are involved
in that type of activity. It is a true collaboration doing what is in the best interest
of kids.
2015-2016 School Calendar
Mr. Caruso provided an overview of the discussion on the 2015-16 School Year
calendar.
Mrs. Webb left the meeting at 8:59 p.m.
He said that parents have expressed concerns about starting school before Labor
Day. At the last meeting the Committee directed the Superintendent to create four
calendars scenarios.
Dr. Doherty shared that there are contractual and legal elements that need to be
considered. He reviewed the memorandum in the packet.
Mrs. Webb returned to the meeting at 9:02 p.m.
He continued and pointed out that Labor Day is very late this year and for the first
time in several years all three religious holidays fall on school days. The calendar
Page 16
scenarios include starting dates before and after Labor Day,with and without the
three religious holidays.
Mr. Caruso said he has received several emails and calls asking the School
Committee to opt for a post Labor Day start. Mr. Caruso supports a post Labor
Day start but cautions parents there is a financial burden by extending summer.
Mrs. Webb said the Committee should make a decision on what is best for student
learning.
Mr.Nihan would like to know how teachers feel about the start date.
Mrs. Borawski offered different options.
Dr. Snow Dockser talked about the religious holidays and how challenges are still
encountered accommodating all faiths and needs. She read an email from a parent
supporting the elimination of the three religious holidays but still adheres to the
policy.
Mr. Robinson referred to research referenced by former Superintendent Schettini
on student learning.
Mrs. Webb offered the idea of looking at the calendar on a year by year basis.
Mrs. Borawski felt it is important to communicate any decisions. Mrs. Webb also
pointed out that Policy IMDA should be reviewed annually.
Student Representative Nastri shared that students are happier with the longer
summer and a post Labor Day start. She also shared that not many students are
aware of Policy IMDA regarding student absence on a non-national religious
holiday. She then asked if February and April vacations could be combined to
one week in March.
Dr. Doherty pointed out that those vacations are contractual. He also said that
there are not many districts in the area that are using that option.
Dr. Snow Dockser felt if professional development days were moved to before or
after the school year students would not benefit from the work being done.
Dr. Doherty reminded the Committee that the professional development days are
contractual and students would miss out on the work done during these days.
Teachers bring the teaching strategies back to the classroom.
Mr.Nihan would like to involve teachers in these decisions. Dr. Doherty pointed
out that RTA president Copeland has been given the calendars and she will be
sharing with the Executive Board. Ms. Copeland added that the RTA is very
happy with the professional development days as they currently are on the
calendar.
Lori Gordon,parent, said if you have a high school child that is involved in an
activity they need to be back prior to Labor Day for practices. She also felt that
more education is needed regarding the Jewish holidays.
Page I 7
Monette Verrior,parent, asked why the Parent Conference Day is a no school day
and pointed out that as our community diversifies we may be confronted with
requests for other religious holidays off.
John Wilcox,parent, asked why the day after Columbus Day was used as a
professional development day and would like it turned back into a school day.
Demetra Tseckares,parent, asked if that day could be adjusted and then asked
about elementary and middle school half days.
Dr. Doherty said teachers are contractually obligated to work 185 days and the
half days are used for teacher collaboration.
Ms. Tseckares would like to eliminate the three religious holidays and have
school begin after Labor Day.
Mr. Caruso thanked everyone for the input and told the viewing audience to feel
free to email or call the Committee members on this topic.
D. Continued Business
Second Reading and Approval of Policy FF-R-Naming of Facilities
Distinguished Service to Education Award.
Mr. Caruso suggested that this reading be postponed until the next meeting.
Mrs. Webb moved,seconded by Mrs. Borawski,to table the second reading
of Policy FF—R. The motion carried 6-0.
III. Routine Matters
a. Bills and Payroll(A)
The following warrants were circulated and signed.
Warrant P1511 11.21.14 $1,448,109.23
Warrant S1522 11.20.14 $415,398.19
Warrant S1523 11.26.14 $292,694.81
b. Minutes (A)
Mr. Robinson moved,seconded by Mrs. Webb, to approve the open session
minutes dated November 3,2014. The motion carried 6-0.
Mr. Robinson moved,seconded by Mrs. Webb, to approve the open session
minutes dated November 13,2014. The motion carried 6-0.
Mr. Robinson moved, seconded by Mr. Nihan, to approve the retreat minutes
dated November 15,2014. The motion carried 5-0-1. Mrs. Webb abstaining.
c. Bids and Donations (A)
Page 18
Donations
PSST
Mr. Robinson moved,seconded by Mrs. Webb,to accept the donation in the
amount of$3,000 from the Reading Parents Supporting Student Theatre to
be used to support the first semester Improv & Shakespeare instructors for
the Drama Department. The motion carried 6-0.
d. Calendar
IV.Information
V. Future Business
VI.Adjournment
Mr. Robinson moved,seconded by Mrs. Webb,to enter into executive session
to discuss strategy with respect to litigation strategies and the approval of
minutes and not to return to open session. The roll call vote carried 6-0.
Mrs. Borawski,Mr. Nihan,Mr. Robinson,Mr. Caruso,Mrs. Webb and Dr.
Snow Dockser.
The meeting adjourned at 10:02 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not
the order they occurred during the meeting.
Page I 9
Town of Reading
Meeting Minutes DRAFT
Board - Committee - Commission - Council:
School Committee
Date: 2014-12-15 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session Session: General Session
Attendees: Members - Present:
Linda Snow Dockser John Doherty, Superintendent
Jeanne Borawski Martha Sybert, Director of Finance
Chuck Robinson Carolyn Wilson, Director of Student Services
Gary Nihan Craig Martin, Assistant Superintendent
Chris Caruso
Elaine Webb
Members - Not Present:
Others Present:
Carl Gillies, Student Representative
Al Sylvia, Reading Chronicle
Chris Copeland, RTA President
Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent
Topics of Discussion:
I. Call to Order
Chair Caruso called the School Committee to order at 7:01 p.m.
He reviewed the agenda and welcomed guests.
Chari Caruso read a statement regarding the death of a high school junior over the
weekend. He asked that a moment of silence be observed.
Dr. Doherty expressed sympathies to the family of the student. He said that Mr. Baler
and the high school crisis team working with NEMLEC met on Sunday afternoon to
develop a plan to provide support to the students and staff. The team wanted to be
sure that the needed support was provided and maintain normalcy as much as possible
for the students and staff.
II. Recommended Procedure
A. Public Input(I)
Chair Caruso called for public input.
Page I 1
Carl McFadden updated the School Committee on the Burbank Ice Arena. He
shared the rink will be celebrating its 20th anniversary and is in solid fiscal shape.
B. Reports
Students
Student Representative Gillies reported that the Jazz Band and Choral concerts
are this week and winter sports are starting. He also said the student body is
mourning the loss of a classmate.
Sub-Committee
Mr. Robinson attended the Football Team banquet on Sunday night. He said it
was a great event and congratulated Student Representative Carl Gillies on being
named one of next year's captains.
Dr. Snow Dockser reported on the Choral Concert this Thursday and the Select
Chorus Caroling fundraiser. She also reported on the recent Challenge Day at
Coolidge and RMHS. She participated in the day at Coolidge and described it as
an amazing powerful experience. She next reported on the Red Cross Blood drive
at the high school the annual Dickens Faire, and Improvosaurus; all that occurred
last week.
The last update was a report on the Human Relations Advisory Committee. They
are currently looking for members to join the group and said they meet on the first
Thursday of the month. They are currently addressing graffiti found in town. She
also reported that Eastern Bank has awarded a community grant to be used for the
Martin Luther King Day celebration in January. Artist Rob Surette will be
attending and painting portraits of different role models. Moynihan Lumber will
be donating the paint.
She made a request of the Committee to participate in the AWOD challenge that
Zinga hosted during the tree lighting and handed out"We stand together"
footprints for the Committee in order to share an instance when they stood up for
someone or have seen someone else stand up for someone.
Superintendent
Dr. Doherty shared that he and Mr. Martin also participated in the Challenge Day
activities at Coolidge. The Reading Education Foundation provided funding
through the grant program for this event. He thanked Lynna Williams and
Marlene Lifshin for coordinating the day's events. He felt the students walked
away from the day empowered and said it was a moving experience.
Dr. Doherty reported that the first Budget parent meeting was held last week.
Representatives from each school and RISE attended. This year the PTO
presidents and School Council co-chairs have been invited.
C. New Business (out of order)
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2015-16 School Calendar
Mr. Robinson began the conversation and said he is leaning toward option B
which would be a start before Labor Day and the elimination of the three religious
holidays. He felt that starting after Labor Day next year is too late and likes the
idea of continuity of full weeks during September to enhance learning and
teaching.
Mrs. Webb agreed but wants to be sure that the guidelines in Policy IMDA are
followed. She believes the focus should be on a strong execution of this policy
especially with the elimination of the religious holidays. She agreed that students
are ready to learn in September and leans toward starting in September as we
move forward.
Mr.Nihan agreed with the previous comments and feels students are less
productive in June. He suggested that the start of school date vary year to year
taking into account when Labor Day falls.
Mrs. Borawski also agrees that Option B is the correct choice for this year.
Dr. Snow Dockser expressed concerns regarding the elimination of the religious
holidays. She feels, as Mrs. Webb does, that the accommodation policy must be
implemented. She also feels it is important to do an annual review of Policy
IMDA. She asked about the possibility of having school on the Friday before
Labor Day as a way to add a day in lieu of the elimination of the religious
holidays.
Mrs. Webb shared that she feels many families appreciate having the four day
weekend.
Mr. Caruso reiterated that the Committee will review the calendar each year to
start in September.
Mr. Gillies likes the idea of starting in September and said most students would
agree.
Mr. Robinson asked if we have been using all of our snow days. Dr. Doherty said
we have been over the past few years.
Dr. Snow Dockser asked that, due to block scheduling at the secondary levels,
that it is important to look at the day rotation to avoid students missing out on the
same block due to absence because of religious holidays.
RTA President Chris Copeland said the EBoard has voted to support the before
Labor Day start. They feel that the optimal quality of learning occurs in the
beginning of the year.
Jon Wilcox, parent, asked if the School Committee has considered a two year
calendar. Mrs. Webb thought a two year view would address issues.
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Mr. Robinson moved,seconded by Mrs. Borawski,to approve Option B as
outlined in the Superintendent's memorandum dated December 11, 2014.
The motion carried 5-1. Dr. Snow Dockser voted against.
D. Continued Business
Second Reading and Approval of Policy FF-R-Naming of Facilities
Distinguished Service to Education Award.
Mr. Robinson began the second reading.
Mrs. Webb moved,seconded by Mrs. Borawski,to waive the second reading
of Policy FF—R. The motion carried 6-0.
Dr. Doherty pointed out that he made the recommended changes to this policy.
Mrs. Borawski thanked the Naming Sub-Committee for developing this policy
and award and she felt the edits were very positive.
Mrs. Webb asked about the current Naming of Facilities nominations.
Mr. Caruso indicated that those nominators will be asked to resubmit using Policy
FF-R.
Dr. Doherty feels the School Committee will need to revisit Policy FF—Naming
of Facilities to reflect Policy FF-R.
Mr. Robinson feels the policy review is the School Committee's job.
A question was asked about the number of years of service to be eligible.
Mrs. Webb moved,seconded by Mrs. Borawski,to offer a friendly
amendment of Policy FF-R which read..."The Committee may waive the
time requirement based on extenuating circumstances." to be added to
Section A, third bullet. The motion carried 6-0.
Mr. Robinson moved, seconded by Dr. Snow Dockser, to approve and accept
the second reading of Policy FF-R—Naming of Facilities Distinguished
Service to Education Award as amended. The motion carried 6-0.
E. New Business
Approval of Collaborative Agreements
Dr. Doherty explained that Under the Acts of 2012, M.G.L. Chapter 43, An Act
Relative to Improving Accountability and Oversight of Education Collaboratives,
Special Education Collaboratives are required to develop a set of agreements
which must be approved by the Department of Elementary and Secondary
Education,the Collaborative Board of Directors, and each member School
Committee. He explained that all Collaboratives are using the same rules and
regulations. The SEEM Collaborative and Northshore Education Consortium of
which the Reading Public Schools are members are fiscally sound.
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The Superintendent pointed out the advantages of memberships in Collaboratives
which include reduced tuitions and priority access for students who require highly
specialized and potentially expensive out-of-district special education placements,
access to cost effective consultation and professional development and
opportunities for regional collaboration on program quality or cost-savings
initiatives. Additionally, SEEM and NEC both offer professional development
opportunities for staff.
Mr. Robinson asked why we are members of these two collaboratives. Dr.
Doherty pointed out memberships are determined by geographic location and the
two we belong to service our area.
Mrs. Wilson added that we work collaboratively with both SEEM and NEC when
students are transitioning back into a public school setting.
Dr. Doherty reviewed the annual membership fees, enrollment and cost savings
for SEEM and NEC.
Mr. Robinson moved,seconded by Dr. Snow Dockser, to approve the Special
Education Collaborative Agreements as required by Massachusetts General
Law Chapter 43 for the SEEM Collaborative and Northshore Education
Collaborative. The motion carried 6-0.
Approval of Field Trip
Mr. Robinson moved,seconded by Mr. Nihan, to approve two out-of state
field trips on December 29th &January 24th for the RMHS Wrestling team to
compete in Windham & Plaistow, NH. The motion carried 6-0.
Mrs. Webb pointed out that this is a great opportunity for the Wrestling team and
that they would be facing former coach Tom Darrin's team.
III. Routine Matters
a. Bills and Payroll(A)
The following warrants were circulated and signed.
Warrant P1512 12.05.14 $1,459,933.17
Warrant S1524 12.04.14 $118,086.93
Warrant S1525 12.11.14 $168,661.04
b. Minutes (A)
Mr. Robinson moved,seconded by Mrs. Borawski, to approve the open
session minutes dated November 24,2014. The motion carried 6-0.
Mr. Robinson moved,seconded by Mrs. Borawski, to approve the open
session minutes dated December 1,2014.
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Dr. Snow Dockser and Mr.Nihan asked that the minutes more clearly reflect their
statements and it was decided to table this motion until the next meeting.
c. Bids and Donations(A)
Donations
RMHS Track
Mr. Robinson moved,seconded by Dr. Snow Dockser,to accept the donation
in the amount of$1,000 from the Friends of Reading Track to be used to
support the coaching assistant for the RMHS Track Teams. The motion
carried 6-0.
RMHS Swim
Mr.Robinson moved,seconded by Dr. Snow Dockser,to accept the donation
in the amount of$1,000 from the Friends of RMHS Boys Swimming to be
used to support the coaching assistant for the RMHS Swim team. The
motion carried 6-0.
RMHS Baseball
Mr. Robinson moved,seconded by Mr. Nihan,to accept the donation in the
amount of$3,239.15 from the Friends of Reading HS Baseball to be used to
support the coaching assistant for the RMHS Baseball team. The motion
carried 6-0.
Lueders Environmental
Mr. Robinson moved, seconded by Mr. Nihan, to accept the annual donation
from Lueders Environmental on behalf of their customers to be used for
district professional development. The motion carried 6-0.
d. Calendar
IV.Information
V. Future Business
Mrs. Webb asked for an update on the Joshua Eaton Task Force. Dr. Doherty said the
group has been selected and the first meeting is this week.
VI.Adjournment
Mr. Robinson moved,seconded by Mrs. Borawski,to adjourn. The motion
carried 6-0.
The meeting adjourned at 8:42 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not
the order they occurred during the meeting.
Page t6
2014-2015 School Committee Meeting Date
School Presenting @ mtg.
Dec.22nd School Committee Wood End
Jan.8th School Committee Office Hours Webb&Borawski/FY2016 Budget
Jan. 12th School Committee FY2016 Budget
Jan.l5th School Committee FY2016 Budget
Jan. 22nd School Committee FY2016 Budget-Public Hearing
Jan. 26th School Committee
Jan.28th FinForum 7:30 p.m. Sr.Center
Feb.2nd School Committee FY2016 Budget-Vote
Feb.9th School Committee Office Hours Caruso& Robinson
Feb. 23rd School Committee RMHS
March 9th School Committee Parker Office Hours
March 18th FY16 Budget Presentation Finance Committee _
March 23rd School Committee Birch Meadow
April 6th School Committee Office Hours Webb&Snow Dockser
April 7th Local Election
April 27th Town Meeting
April 28th School Committee Killam
April 30th Town Meeting
May 4th Town Meeting
May 7th Town Meeting
May 11th School Committee RISE Office Hours School Choice/Borawski&Nihan
May 18th School Committee
June 1st School Committee Office Hours
June 15th School Committee
All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted.
Dates and locations subject to change. (Bold indicates new or changed date or location.