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Home My WebLink About2014-12-09 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING DECEMBER 9, 2014 Arena, West, Ensminur, Halsey, Sexton LeLacheur 4) Move that the Board of Selectmen accept the recommendation of the Volunteer Appointment Subcommittee and make the following appointments: • Marilyn Shapleigh to a position on the Council on Aging with a term expiring June 30, 2015; • Jolyn Ek and Brian Snell as Associate members to the Council on Aging with terms expiring June 30, 2015; • Brian Snell to a position on the Fall Street Faire Committee with a term expiring June 30, 2015 to fill the vacancy created by Steve Goldy's resignation; • Greg Maganzini to the West Street Historic District Commission with a term expiring June 30, 2016; • Nancy Ziemlak to a position on the Cultural Council with a term expiring June 30, 2017; • Stephen Goldy to a position on the Reading Community TV Board of Directors with a term expiring June 30, 2016; • Camille Anthony to a full position on the Human Relations Advisory Committee with a term expiring June 30, 2015; 5b) Move that the Board of Selectmen close the Warrant consisting of Articles for the Special Town Meeting to take place on January 5, 2015 at the Reading Memorial High School at 7:30 p.m. 5c) Move that the Board of Selectmen close the hearing on the Results of the FY15 Compensation and Classification Plan Study. Move that the Board of Selectmen approve the amendments to the FY15 Compensation and Classification Plans as presented. 5e) Move that the Board of Selectmen recommend the subject matter of Article 3 of the 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 4 of the 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 5 of the 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 6 of the 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 7 of the 2015 Special Town Meeting Warrant. Move that the Board of Selectmen recommend the subject matter of Article 8 of the 2015 Special Town Meeting Warrant. 5f) Move that the Board of Selectmen delegate authority to the Town Manager to approve payments for Public Health services provided by the City of Melrose due to temporary Reading position vacancies. 6a) Move that the Board of Selectmen approve the minutes of October 28, 2014 as amended. 6b) Move that the Board of Selectmen approve the minutes of November 18, 2014 as amended. 8) Move that the Board of Selectmen go into Executive Session to discuss strategy with respect to collective bargaining and to discuss strategy with respect to litigation and the Chair declares that an open meeting may have a detrimental effect on the negotiating position of the body and not to reconvene in Open Session. JH DE JA MW KS 0-7- DRAFT - BOARD OF SELECTMEN 2014 AGENDAS 2014 121712014 Responsibility Start time December 9, 2014 Office Hour John Halsey 6:30 Volunteer Appointments 7 :20 Approve licenses LeLacheur 7:30 HEARING Close Warrant for January 5, 2015 Special Town Meeting LeLacheur 7:45 HEARING Approve FY15 Classification Plan (Pay & Class results) LeLacheur 8:00 Discuss change in Bylaw regarding Firearms LeLacheur 8:15 Vote on Special Town Meeting Articles LeLacheur 9:00 Approve addendum to Regional agreement Executive Session To discuss strategy with respect to collective bargaining LeLacheur 9:30 Executive Session To discuss strategy with respect to litigation LeLacheur 9:45 Future Agendas See 2015 Schedule Recurring Items Close Town Meeting Warrants by Sep 23/Nov by Mar 3 /April Review BOS /TM Goals Mar- July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts June Annual Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual 03 DRAFT = BOARD OF SELECTMEN 2015 , AGtNDAS 2015 121512014 LeLacheur Staff Responsibility Estimated Start time Administrative Services January 5, 2015 - Special Town Meeting RMHS PAC 7:30 Community Services January 6, 2015 - Special Town Meeting RMHS PAC 7:30 Finance January 7, 2015 - Special Town Meeting RMHS PAC 7:30 Public Library Urell/Trustees Benefits, Miscellaneous January 13; 2015 WORKSHOP , Office Hour Dan Ensminger 6:30 FY16 Town Budget 7:00 February 24,2015_. Close ATM Warrant by March 3 March 10, 2015 0 Overview LeLacheur Administrative Services LeLacheur Community Services DeliosBCCs Finance Angstrom/BOA Public Library Urell/Trustees Benefits, Miscellaneous LeLacheur Capital/Debt LeLacheur January 20, 2015 WORKSHOP . FY16 Town Budget 7:00 Public Safety - Fire Burns Public Safety - Police Cormier Public Safety - Dispatch Cormier Public Works Zager Enterprise Funds LeLacheur Summary LeLacheur January 27, 2015 Private/Public Road discussion Town Counsel 7:30 Review FY15 Town Manager Goals 9:00 Discuss Reading 2020 Working Groups 9:30 January 28, 2015 - Financial Forum Pleasant St Ctr 7:30 February =10, 2415 Office Hour Marsie West 6:30 Town Accountant Report February 24,2015_. Close ATM Warrant by March 3 March 10, 2015 0 Office Hour lJohn Arena 6:30 March 24 2015 Vote Town Meeting Warrant Articles Local elections April 7, 2014 Tuesday April 14; Office Hour John Halsey 6:30 Town Accountant Report MAPC member Report Reading Housing Authority Report RCTV members Report CAB (RMLD) member Report Reading Ice Arena Report Review FY16 Town Manager Goals Town Meeting April 27, 2015 Monday Town Meeting April 30, 2015 Thursday Town Meeting May 4, 2015 Monday May 5, 2,015 Office Hour Kevin Sexton 6:30 Town Meeting May 7, 2015 Thursday May 19, 2015 June 2, 2015 Office Hour Dan Ensminger 6:30 Approve Classification & Compensation June1-16; 2015 Appoint Town Counsel Appointments of BCCs June 30,2015 July 21 2015 Office Hour 6:30 August 11, 2015 Office Hour 6:30 010 September 1, 2015 Office Hour 6:30 September 15, 2015 October 6 2015' Office Hour 6:30 October 20, 2015 November 3, 2015 Office Hour 6:30 Town Meeting November 9, 2015 Monday Town Meeting November 12, 2015 Thursday Town Meeting November 16, 2015 Monday November 11 2015 5 December 1, 2015 Office Hour 6:30 December 15; 2015 Future Agendas Reading 2020 Community Meeting Spring'15 Downtown Parking Spring'15 Multi BCC Summit RMLD joint meeting Strout Avenue Master Plan (after Town Forest planning work is done) Feudo Recurring Items Close Warrants by Sep 231Nov by Mar 3 /April Review BOS/TM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts as needed Appointments of BCCs June Annual Approve Classification & Compensation May /June Annual Tax Classification Hearing October Annual Approve licenses December Annual Appoint Town Counsel June Annual 010 BUDGET YTD ACTUAL YTD VARIANCE YTD $ 160,000.00 $ 72,615.94 $ 87,384.06 Town of Reading FY15 legal budget July August September October November December PACE $ 290,463.76 PACE VARIANCE $ (130,463.76) January Town Meeting - will request additional funds Policy development 25% $ 18,224.92 Town Meeting $ 3,150.64 $ 666.00 $ 2,484.64 Charter project $ 1,808.14 $ 551.00 $ 129.50 $ 1,127.64 Zoning Bylaw project $ 13,266.14 $ 324.00 $ 1,921.50 $ 11,020.64 Construction projects 4% $ 2,611.00 Public Library $ 1,334.50 $ 1,242.00 $ 37.00 $ 55.50 TLT RMHS litigation $ 592.00 $ 240.50 $ 55.50 $ 296.00 Oakland Road land $ 684.50 $ 407.00 $ 277.50 Town Issues 14% $ 10,331.66 Alcohol licenses $ 7,311.16 $ 840.88 $ 873.50 $ 5,596.78 RMLD $ 1,904.50 $ 1,504.00 $ 180.00 $ 220.50 Firearm bylaw $. 1,097.50 $ 1,097.50 celltower leases $ 18.50 Gardner Street $ 18.50 Land Use issues 44% $ 31,816.98 Summer Ave $ 3,028.50 $ 1,419.00 $ 1,184.00 $ 425.50 James Road $ 1,247.00 $ 1,247.00 Pearl Street $ 2,000.50 $ 795.50 $ 1,205.00 Gardner Street $ 998.84 $ 998.84 South Street $ 24,542.14 $ 277.50 $ 4,264.64 Other Issues 13% $ 9,631.38 General $ 9,109.38 $ 2,868.88 $ 2,037.50 $ 4,203.00 Brackett &Lucas $ 522.00 $ 522.00 January $ 20,000.00 settlement o� Rai G c Town of Reading Meeting Minutes 639r1iKOR90' Board - Committee - Commission - Council: Volunteer Appointment Subcommittee Date: 2014 -12 -03 Time: 7:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Chairman Daniel Ensminger, Kevin Sexton Members - Not Present: Others Present: Town Manager Bob LeLacheur, Jolyn Ek, Marilyn Shapliegh, Brian Snell, Greg Maganzini, Nancy Ziemlak Minutes Respectfully Submitted By: Secretary Topics of Discussion: Discussion /Action Items The Committee interviewed Jolyn Ek, Marilyn Shapleigh and Brian Snell for one position on the Council on Aging. A motion by Sexton seconded by Ensminger to recommend appointment of Marilyn Shapleigh to a position on the Council on Aging with a term expiring June 30, 2015 was approved by a vote of 2 -0 -0. A motion by Ensminger seconded by Sexton to recommend appointment of Jolyn Ek and Brian Snell as Associate members to the Council on Aging with terms expiring June 30, 2015 was approved by a vote of 2 -0 -0. The Committee also interviewed Brian Snell for a position on the Fall Street Faire Committee. A motion by Ensminger seconded by Sexton to recommend appointment of Brian Snell to a position on the Fall Street Faire Committee with a term expiring June 30, 2015 to fill the vacancy created by Steve Goldv resigning was approved by a vote of 2 -0 -0. The Committee interviewed Greg Maganzini for a position on the West Street Historic District Commission. A motion by Ensminger seconded by Sexton to recommend appointment of Greg Maganzini to the West Street Historic District Commission with a term expiring June 30, 2016 was approved by a vote of 2 -0 -0. Page 1 1 aqa"j��) Volunteer Appointment Subcommittee Minutes - December 3, 2014 - page 2 The Committee interviewed Nancy Ziemlak for a position on the Cultural Council. A motion by Ensminger seconded by Sexton to recommend appointment of Nancy Ziemlak to a position on the Cultural Council with a term expiring June 30 2017 was approved by a vote of 2 -0 -0. A motion by Ensminger seconded by Sexton to recommend appointment of Stephen Goldv to a position on the Readinq Community TV Board of Directors with a term expiring June 30. 2016 was approved by a vote of 2 -0 -0. A motion by Ensminger seconded by Sexton to recommend appointment of Camille Anthony to a full position on.the Human Relations Advisory Committee with a term expiring 3une 30, 2015 was approved by a vote of 2 -0 -0. A motion by Ensminger seconded by Sexton to adjourn the meeting at 8.00 p.m. was approved by a vote of 2 -0 -0. Respectfully submitted, Secreta ry Page 1 2 Oq qctl"��z- Schena, Paula From: John Smolak <JSmolak @smolakvaughan.com> Sent: Monday, December 08, 2014 3:37 PM To: Schena, Paula Cc: Town Manager Subject: Cumberland Farms 303 Salem Street/ Extended Hours Hi Paula: In the event the Town Manager or Board ask about the construction start date for the site improvements, note that at this point, Cumberland Farms is looking at starting this work in early March (depending on winter /spring conditions), and construction duration is expected to be one month from commencement to finish. Thanks for your assistance with this matter. Regards, John John T. Smolak, Esq. Smolak & Vaughan LLP East Mill 21 High Street, Suite 301 North Andover, Massachusetts 01845 Tel. 978.327.5220 (Main) Tel. 978.327.5215 (Direct) Fax 978.327.5219 E -Mail: ismolakB- SmolakVauahan.com Web Address: www.SmolakVauahan.com (9 Special Permits —12 -2 -2014 24 Hour Permit Gas: Reading Shell Station,, 87 Walkers Brook Drive Retail Sales before 6:00 a.m. Food: Dunkin Donuts and West Street Mobil, 4 West Street — 5:00 a.m. Starbucks Coffee, 24 Walkers Brook Drive — 5:00 a.m. Starbucks Coffee, 288 Main Street — 5:00 a.m. J.K.'s Market, 212 Main Street — 5:45 a.m. Cumberland Farms, 303 Salem Street — 5:00 a.m. Fitness: Snap Fitness, 30 Haven Street — 5:00 a.m. Reading Athletic Club, 1 General Way — 5:00 a.m. Planet Fitness, 275 Salem Street — 5:00 a.m. Burbank YMCA, 36 Arthur B. Lord Drive — 5:00 a.m. Fit By Catarina, 335 Main Street — 5:00 a.m. Pure Fit Studio, 34 Gould Street — 5:00 a.m. OS-,( LIST OF LICENSES 12/4/14 MOTOR VEHICLES LICENSEES Class I Gallery North, Inc. (Class I) d/b /a Honda Gallery 88 -98 Walkers Brook Drive ECars of New England Inc. (Class I) 281 Main Street Class II 128 Tire, Inc. (Class II) 459 Main Street Brown's Auto Repair (Class II) 35 Lincoln Street Reading Auto Sales (Class II) 550 Main Street Reading Foreign Motors, Inc. (Class II) 4 Minot Street RMP Mass (Class II) Reading Motors 1337 Main Street Reading Square Shell (Class II) 749 Main Street Worldwide Vehicle and Equipment Sales, LLC (Class II Wholesale) 360 Main Street Universal Machinery, LLC (Class II Wholesale) 2 Linden Street Durant's One Owner Vehicles 360 Main Street, Suite 2 Class III North Reading Auto & Recon, Inc. (III) d/b /a Gray's Towing 4 Minot Street TAXI AND LIVERY LICENSEE Diego Mas Marques Timely Transport LLC 34 Gould Street Dilsh An Perera Sapphire Livery 1230 Main Street Stephen Modugno Regal Coach 3 Line Road Diego Mas Marques Timely Transport, LLC 34 Gould Street, Suite 205 Abdollah Hosseini Abby Transportation 211 Main Street, Unit 2 COMMON VICTUALLER LICENSEES Anthony's Roast Beef 216 Main Street Avana Sushi III Seafood Restaurant 589 Main Street Bagel World 323 Main Street Bangkok Spice Thai Restaurant 76 Haven Street Bertucci's Italian Restaurant 45 Walkers Brook Drive Burger King 357 Main Street Cafe Capri 355 Main Street Chili's Grill & Bar 70 Walkers Brook Drive Chinatown Cafe 672 Main Street Christopher's Restaurant 580 Main Street Colombo's Pizza and Cafe 2 Brande Court D'Amici's Bakery 614 Main Street Dandi -Lyons 1331 Main Street Dunkin' Donuts 273 Salem Street Dunkin' Donuts 454 Main Street Epicurean Feast 55 Walkers Brook Drive Fusion Cafe and Restaurant 607 Main Street Fuddruckers 50 Walkers Brook Drive Green Tomato 42 High Street Grumpy Doyle's 530 Main Street Jimbo's Famous Roast Beef & Seafood 454 Main Street Last Corner Restaurant 49 High Street Longhorn Steak House 39 Walkers Brook Drive Mandarin Reading Restaurant 296 Salem Street McDonald's 413 Main Street Meadow Brook Golf Club 292 Grove Street Meadow Brook — Snack Bar 292 Grove Street Orange Leaf Frozen Yogurt 612 Main Street Oye's 26 Walker Brook Drive P & S Convenient Store 287 Lowell Street Pizza World 583 Main Street Portland Pie 54 Haven Street Reading House of Pizza 1321 Main Street Reading Ice Arena Authority 51 Symonds Way Readin& Overseas Veteran's Inc. 575 Main Street Reading Veteran's Association 37 Ash Street Richardson's Ice Cream 50 Walkers Brook Drive Ristorante Pavarotti 601 Main Street Bistro Concepts, Inc. d/b /a Sam's Bistro 107 Main Street Starbucks Coffee 288 Main Street Starbucks Coffee 24 Walkers Brook Drive Swiss Bakers 32 Lincoln Street 1 s 5, s Town Pizza & Deli 648 Main Street Venetian Moon 680 Main Street Zinga Reading 50 Haven Street Lodging House Angelo Bertolino 83 Hamden Street ENTERTAINMENT LICENSEES Grumpy Doyle's — LIVE ENTERTAINMENT 530 Main Street I -Max Theater 50 Walkers Brook Drive Oye's — LIVE ENTERTAINMENT 26 Walker Brook Drive Reading Veteran's Association — LIVE ENTERTAINMENT 37 Ash Street AUTOMATIC AMUSEMENT LICENSEES Grumpy Doyle's — I -Pod 530 Main Street Reading Veterans Association — Pool Table, Video Game 37 Ash Street Fuddruckers — Tractor Time Candy Crane, Toy Tax Crane, Clifford the Dog, Soccer Ball 50 Walkers Brook Drive 2015 Special Town Meeting Monday January 5, 2015 WARRANT OUTLINE REVISED 12/09/2014 Art. Mover/ Moderator # Article Description Sponsor Comment Notes I Reports Board of Selectmen ♦ Motion to Table — Chair John Arena 2 Instructions Board of Selectmen ♦ Motion to Table — Vice Chair Marsie West 3 Amend the Capital Board of Selectmen ♦ Presentation —Bob LeLacheur Improvement Program FY ♦ FINCOM report — Chair Mark 2015 - FY 2024 Dockser 4 Ame:the FY 2015 Budget FINCOM ♦ Presentation — Bob LeLacheur ♦ FINCOM report — Mark Dockser 5 Bylaw Change —Section 8.9. I Petitioned ♦ Presentation — by Petitioners Firearms 6 Set up Permanent Building Bylaw Committee ♦ Presentation — Bylaw Committee Committee Chair Steve Crook ♦ Bylaw Committee report — Steve Crook ♦ Finance Committee Report — Mark Dockser 12/9/2014 1 0 2015 Special Town Meeting Monday January 5, 2015 WARRANT OUTLINE REVISED 12/09/2014 7 Revise Town Charter Town Charter Review ♦ Presentation — TCRC Non - Committee (TCRC) Voting Chair Alan Foulds, Town Manager Bob LeLacheur, Committee Members Phil Pacino, William Brown and Jeffrey Struble ♦ Bylaw Committee report — Steve Crook ♦ FINCOM report — Mark Dockser ♦ Board of Assessors report — Chair Francis Golden ♦ Board of Library Trustees report — Chair Victoria Yablonsky ♦ Board of Selectmen report — Chair John Arena ♦ School Committee report — Chair Chris Caruso 8 Revise Town Charter — Town Charter Review ♦ Presentation — TCRC Non - Request Special Act for Committee (TCRC) Voting Chair Alan Foulds, Article 2 — Representative Committee Members Phil Pacino, William Brown and Town Meeting 2.1 "Composition "; Jeffrey Struble 2.2 `Revision of Precincts'; ♦ Bylaw Committee report — 2.3 `Town Meeting Steve Crook Membership'; 2.5 ` Nomination Procedures'; 2.6 `Vacancies'; Article 3 Elected Officers and Boards or Committees 3.2 "Board of Selectmen "; Article 5 Town Manager 5.1 "Appointment, Qualifications and Term "; 5.4 `Acting Town Manager'; Article 8 General Provisions 8.9 `Elections' and 8.11 `Recall Procedures' 9 Settle litigation matter Board of Selectmen ♦ Presentation — Town Counsel Ray Miyares ♦ Finance Committee report — Mark Dockser 12/9/2014 2 I COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on ' 2014 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior January 5, 2015, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2014. A true copy Attest: Laura Gemme, Town Clerk a , Constable 1� TOWN WARRANT oeeFgo'ti f� O `O Js'I8r INCOReOaP� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, January 5, 2015, at seven - thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School Committee, Board of Assessors, Board of Library Trustees, Municipal Light Board, Finance Committee, Town Manager and any other Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. There are no anticipated reports so this Article is expected to be tabled. ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Bylaw Committee Report: No report. Finance Committee Report: No report. 2 ARTICLE 3 To see if the Town will vote to amend the FY 2015 -24 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states (section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY 2015 — FY 2024 CIP: General Fund FYI 5: $51,000 $15,000 Administrative Services/Technology — Centralized controller for phones to allow the DPW garage to be added to a larger town -wide phone project $15,000 Public Safety /Police — additional speed alert electronic sign $11,000 Library — microfilm reader $10,000 Administrative Services/Technology — Police station video surveillance system repairs and upgrade *FYI 6: - $151,400 - $32,400 DPW: Bobcat Loader 743 (defer to FY17) - $34,000 DPW: Car #2 2007 Ford Sedan (defer to FY17) - $35,000 Police: Vehicle Video Integration (defer to FY18) - $50,000 DPW: General Roadway Improvements FY17+ Various changes made Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2015 — FY 2024 Capital Improvements Program by a vote of 8 -0 -0 at their meeting on December 8, 2014. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to support this Article. ARTICLE 4 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town nav Meeting of April 28, 2014 and amended by Article 8 of the Special Town Meeting of September 29, 2014 and by Article 5 of the Subsequent Town Meeting of November 10, 2014; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: General Fund — Wages and Expenses Account Line Description Decrease Increase C99 — Capital Administrative Services/Technology — $51,000 Centralized controller for phones to allow the DPW garage to be added to a larger town - wide phone project $15,000 Public Safety /Police — additional speed alert electronic sign $15,000 Library — microfilm reader $11,000 Administrative Services/Technology — Police station video surveillance system repairs and upgrade $10,000 G91 - Administrative Net allocation from Operations for Pay & $49,725 Services wages Class funding in other departments G92 — Administrative Legal expenses (old litigation work, Zoning & $100,000 Services Expenses Charter projects) H91 - Community Net allocation for Pay & Class funding $30,550 Services wages 191 — Finance wages Net allocation for Pay & Class funding $6,900 J91 — Public Safety Net allocation for Pay & Class funding $3,600 wages K91 — Public works Net allocation for Pay & Class funding $2,275 wages L91 — Public Library Net allocation for Pay & Class funding $6,400 wages Subtotals $49,725 $200,725 Net Operating Expenses $151,000 From Free Cash $151,000 Finance Committee Report: The Finance Committee recommends this Article by a vote of 8- 0-0 at their meeting on December 8, 2014. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to support this Article. 0 ARTICLE 5 To see if the Town will vote to amend the General Bylaws by amending section 8.9.1 thereof by striking the words "nor to the rights and privileges of an owner or lessee of land as set forth in MGL Chapter 131 relative to hunting and sporting" as shown below: 8.9.1 FIREARMS No person shall fire or discharge any fireworks, firearms, cannon or explosives of any kind on or within the limits of any street, highway, park or other public property except with the written permission of the Board of Selectmen or its designee, or on any private property except with the written consent of the owner or legal occupant thereof and the written permission of the Board of Selectmen or its designee; provided, however, that this bylaw shall not apply to the lawful defense of life or property, nor to any law enforcement officer acting in the discharge of his duties, nor to the use of such weapon at any military exercises or any established rifle range, ROF t9 the Fights and pFivileges of an GWReF oF lessee of land as set fgrth hAr" Chapter 131 Felative to hunting and speFt44g. or take any other action with respect thereto. By Petition Background: In mid -July 2014, two residents at a home near Timberneck Swamp contacted the Town Manager and Board of Selectmen and expressed a desire to prohibit hunting on a private piece of land in the middle of the nearby swamp. Public Safety and Conservation officials met to discuss and then met with the residents in early August. The same residents had previously reported 'shots fired', but no evidence has ever been found. Neighbors were interviewed and some mentioned that echoes from the nearby rifle range could sometimes be heard in the area. In November this Article was added to the Warrant at the last minute, which did not allow for a desired public process for all residents affected by this bylaw change that live in various sections of town. The Selectmen expressed an interest in moving that discussion to the Annual Town Meeting in April 2015. Subsequently, over 100 residents, generally in the area of Timberneck Swamp, signed a petition to bring this Article to January 2015 Special Town Meeting. On December 9, 2014 the Selectmen closed the Warrant for the Special Town Meeting, including this petitioned Article as is required. They notified all affected residents of this petitioned Bylaw change in advance, and held an information session on that same night. Bylaw Committee Report: No report. Finance Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to support this Article. ARTICLE 6 To see if the Town will vote to amend the General Bylaws by adding section 3.3.6 as follows: 3.3.6 Permanent Building Committee 0 5 There shall be a Permanent Building Committee ( "PBC ") consisting of five (5) Permanent Members and, except as otherwise provided herein, up to two (2) Associate Members for each project that the PBC undertakes. Permanent and Associate Members of the PBC shall be appointed by an Appointment Committee consisting of the Chair of the Board of Selectmen, the Chair of the School Committee and the Town Moderator. Permanent Members shall be volunteers having practical experience and skills in professions that concentrate on the design, construction, management and financing of commercial / institutional buildings such as architects: civil engineers; structural engineers; mechanical, electrical and plumbing (MEP) engineers, building contractors, project managers, property managers, attorneys and building tradespersons. The terms shall be so arranged that as nearly an equal number of terms as possible shall expire each year. Associate Members may be appointed for each individual project that the PBC undertakes. Associate Members shall have the same participation and voting rights as Permanent Members on matters affecting the particular project for which they were appointed. Associate Members shall be registered voters of the Town, selected by the Board or Committee that proposes a particular building or renovation project (the "Sponsoring Agency ").and shall serve only for the time during which the PBC is exercising its functions with respect to such project. In the event that a particular project is subject to participant requirements of a state funding authority, the Board of Selectmen may appoint additional Associate Members to the PBC for that particular project; provided, however, that, in no event, shall the aggregate number of Permanent and Associate Members for a particular project exceed nine (9). Quorum requirements for the PBC shall be the majority of the Permanent and Associate Members for a particular project. The PBC shall be responsible for the oversight and management of all major municipal and school building design studies and construction projects having expected aggregate costs exceeding two million dollars ($2,000,000). The PBC's jurisdiction shall not extend to projects of the Reading Municipal Light Department. The PBC shall present all such projects to the Finance Committee for consideration of funding options and shall sponsor and present all such projects to Town Meeting for its consideration and approval of funding. The PBC shall work with the School Committee, the Board of Selectmen and any other Sponsoring Agency. The Sponsoring Agency shall notify the PBC of its intention to undertake any such projects within seven (7) calendar days of a positive vote or general affirmation to do so. The PBC shall work with the Director of Facilities to compile an inventory of the physical condition and anticipated repairs and renovations of all existing municipal buildings and will summarize its findings in an annual report to Town Meeting. or take any other action with respect thereto. Bylaw Committee Background: At the Special Town Meeting in February 2014. An instructional motion by the then Chair of the Finance Committee was suggested and then approved. The motion instructed 6 �_c the Bylaw Committee to draft a new general bylaw that would establish a permanent building committee (PBC), to have jurisdiction over all Town, School and Library building projects. The Bylaw Committee researched permanent building committees in other towns and then composed a draft bylaw that was deemed suitable for Reading and held several meetings to refine several drafts of this bylaw to accomplish this purpose. State requirements for participation in the Massachusetts School Building Authority (MSBA) grant program were alos researched. Of particular interest was the dollar threshold amount that would trigger the PBC's oversight of projects. The amount listed was chosen to avoid involvement in routine maintenance projects for existing buildings that have heretofore been adequately managed by the Facilities department. The Bylaw Committee invited review and comment from the Town, School and Library officials as this bylaw has evolved and their feedback has been duly considered in this version. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 3 -0 -1 at their meeting on December 8, 2014. The vote to abstain may offer an amendment on the floor of Town Meeting. Finance Committee Report: The Finance Committee recommends this Article by a vote of 8- 0-0 at their meeting on December 8, 2014. *Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to support this Article. ARTICLE 7 To see if the Town will vote to amend the Reading Home Rule Charter as shown herein, subject to approval by the voters at a local election: (VV OAA w (I � aareSJ It CAI g�' fib' kw �'o 25 successor fails to qualify within five (5) days after receiving notification of his election, the incumbent shall thereupon be deemed removed and the office shall be deemed vacant. If a majority of votes cast upon the question of recall is in the negative, no candidate shall be declared elected, and the Town Officer whose recall was sought shall continue in office for the remainder of his unexpired term, subject to recall as before. 8.11.6 Repeat of Recall Petition - No recall petition shall be filed against a Town Officer subjected to a recall election and not recalled thereby, until at least six (6) months after the election at which his recall was submitted to the voters. Section 11: The Town Clerk is hereby authorized to make non - substantive changes to the numbering of the sections of the Town of Reading Home Rule Charter. Section 12: This Act shall take effect upon its passage. or take any other action with respect thereto. Charter Review Committee Background: Please refer to the Charter Translation Guide separate handout. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4 -0 -0 at their meeting on December 8, 2014. ARTICLE 9 To see if the Town will vote, pursuant to Section 5.2 of the Reading C` General Bylaws, to approve and authorize the Board of Selectmen to settle potential litigation involving the Sutton Brook Disposal Area Superfund Site, involving the possible payment of a sum of more than Fifty Thousand ($50,000) Dollars, or take any other action relating thereto. Board of Selectmen Background: A late- breaking litigation matter was brought to the Town's attention in early December 2014. This included a proposed a settlement to be paid in late December 2014 in order to avoid litigation. Town Counsel was able to secure an extension for any possible settlement to allow for action by the January 2015 Special Town Meeting. If such a settlement is advisable, Town Counsel will explain the issue to Town Meeting on the floor, otherwise this Article will be tabled. Finance Committee Report: The Finance Committee may be asked to advise Town Meeting on this matter once Town Counsel and the Board of Selectmen determine the best solution. Bylaw Committee Report: No report. Z� and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to January 5, 2015, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _tn day of 12014. , Constable John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING Z7 Town of Reading General Bylaw Article 5 - Conduct of Town Business ARTICLE 5 CONDUCT OF TOWN BUSINESS 5.1 Annual Town Reports and Records 5.1.1 Annual Town Report All official bodies, and Town Counsel shall file an Annual Town Report of their activities with the Board of Selectmen on or before the fifth Monday preceding the first business session of the Annual Town Meeting of each year, and the Board of Selectmen shall cause such reports to be included in the Annual Town Report. 5.1.2 Printing the Annual Town Report The Board of Selectmen shall have the Annual Town Report completed not later than the first Monday preceding the first business session of the Annual Town Meeting of each year. 5.1.3 Requirement to Keep Records Each official body shall maintain detailed records of its proceedings and such records, excepting as otherwise provided by law, shall be public records. 5.1.4 Board of Assessors' Records Part of the Annual Report There shall be included as an integral part of the Annual Town Report the Board of Assessors' records of abatements on real estate taxes, other than statutory exemptions as defined by MGL Chapter 59 Section 5, such records to include the name and address of the taxpayer, the location of the property, and the total sum of money abated. 5.1.5 Roll Call Town Meeting Votes The vote of each Town Meeting Member on all roll call votes recorded at a Town Meeting shall be included in the Annual Town Report. 5.2 esolution of Legal Matters Town Counsel, or any other Special Counsel employed by the Board of Selectmen pursuant to Section 6 -4 of the Charter, shall not make any final settlement of any litigation to which the Town is a party unless he has been duly authorized by a vote of the Board of Selectmen, or by a vote of Town Meeting. The Board of Selectmen shall have the authority to compromise and settle all suits involving the payment by the Town of Twenty -Five Thousand ($25,000) Dollars or less, and they shall further have the authority to compromise or settle all claims, actions, proceedings and suits arising under Worker's Compensation or related disability insurance statutes involving payment by the Town of Fifty Thousand ($50,000) Dollars or less. Town Meeting must approve the compromise or settlement of all suits involving payment by the Town of more than Twenty -Five Thousand ($25,000) Dollars, except claims, actions, proceedings and suits arising under Worker's Compensation or related disability insurance statutes in which case Town Meeting must approve or compromise the settlement of all such matters involving the payment by the Town of more than Fifty Thousand ($50,000) Dollars. 5.3 Rules and Regulations 5.3.1 Procedure for Adoption All Town Agencies or Town Officers, as defined in Section 8 -7 of the Charter, shall comply with the following procedures in the adoption or amendment of such rules or regulations which they are empowered to adopt or amend pursuant to this bylaw, the Charter, the General Laws of the Commonwealth or any other enabling act. 21 General Bylaw - December 18, 2013 0 LEGAL NOTICE v OFI? 4 7 � �O 639flNCORYO��O - To the Inhabitants of the - Town of Reading- Please take notice that-the Board of Selectmen of tbe•Town of Reading will hold a pulalic hearing on December 9, 2p14. at 8:00 p.m. in the Selectmen's Meeting Room, 16 - Lowell Street, Reading, MassaChuSetts to approve.the results'bf -the FY15 Compensation • and Classification Study. A copy of the proposed -docu- ment regar ing this topic ia.avail- able in the Town Manager's office, 16 Lowell 'Str`-'adf, Reading, MA, M- W -Thurs from 7:30 a.m. - 5:30 p.m., Tues fr m .' - 7:30 a.m. - 7:00 p.m- tis attached to the hearing notice on the website at www.readik- ma.gov All interested parties are, inv�_i �ed to attend the hearing, br ""rly submit their comments in wrAng or by email prior to 6:00,p`�rn.4,,bn December 9, 2014 to townmath- ager@ci.reading.ma.us 4 ,. By orde,, of Robert W.LeLachour Town Manager zq S� FY 2015 TOWN OF READING CLASSIFICATION PLAN Schedule A -1 a0 HeadPubiie sr Safety At, Siseatoher er er TevmC-lerk er Aevelepneen Resenrees Watef L Admaustret Qeality- Adminisirat er Supewiser tJetwor4f Adr»irtistrat er Parking Enforcement A Officer Van Driver B Clerk Library Technician Administrative Senior Library C Secretary Associate Community Outreach Administrative Animal Control Program Coordinator Senior Center Veteran's Service D Assistant Officer (RCASA) Coordinator Officer ice Manage ecreation Program Regional Housing E Collector Assistant Town Clerk Assistant Treasurer Business Analyst Case Manager Librarian Community is oordinat Services Coordinator Senior Administrative Zoning Enforcement Assistan Social Worker Inspector Assistant Building Plumbing/Gas F ssistant Appraiser Inspector Health Inspector Inspector Technician Wiring Inspector Library Children's Library Information Library Technical Conservation _ad Public Safety Services Division Library Circulation Services Division Services Division Wafer Supply Administrsto Dispatcher Head Division Head Head Head Nurse Advocate Public Health Nuts Coordinator Elder/Human Service H Administrator Executive Assistan GIS Administrator DPW DPW Water Assistant Library DPW Forestry, Park & Highway /Equipment Distribution DPW Water /Sewer Project Director Public Health I Director Cemetary Supervisor Supervisor S is Supervisor (RCASA) Administrator Town Clerk ommunity Business CD evelopment uman Resources J A rosier Buildin Inspector Administrator irector Director Recreation Dir or Treasurer- Collector Assistant DPW K Director Deputy Police Chief Fire Executive Officer Technology Director Town Engineer Administrative L Services Director Libra Director Town Accountant Assistant Town M Manager DPW Director Fire Chief Police Chief a0 HeadPubiie sr Safety At, Siseatoher er er TevmC-lerk er Aevelepneen Resenrees Watef L Admaustret Qeality- Adminisirat er Supewiser tJetwor4f Adr»irtistrat er FY2015 TOWN OF READING COMPENSATION PLAN Schedule B -1 (1.5 % increase over FY14) ANNUAL (based on a 37.5 hr workweek) Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 30 Step 11 Step 12 A $ 30,791 $ 31,415 $ 32,039 $ 32,682 $ 33,345 $ 34,008 $ 34,671 $ 35,393 $ 36,075 $ 36,797 $ 37,538 $ 38,298 B $ 33,891 $ 34,554 $ 35,256 $ 35,939 $ 36,660 $ 37,401 $ 38,162 $ 38,903 $ 39,702 $ 40,482 $ 41,301 $ 42,120 C $ 37,265 $ 38,006 $ 38,747 $ 39,546 $ 40,346 $ 41,145 $ 41,964 $ 42,783 $ 43,661 $ 44,538 $ 45,416 $ 46,313 D $ 41,009 $ 41,828 $ 42,627 $ 43,505 $ 44,382 $ 45,260 $ 46,157 $ 47,112 $ 48,029 $ 49,004 $ 49,979 $ 50,993 E $ 45,104 $ 46,001 $ 46,917 $ 47,853 $ 48,809 $ 49,784 $ 50,759 $ 51,792 $ S2,826 $ 53,898 $ 54,990 $ 56,082 F $ 49,608 $ 50,583 $ 51,597 $ 52,631 $ 53,684 $ 54,737 $ 55,848 $ 56,979 $ 58,110 $ 59,280 $ 60,470 $ 61,698 G $ 54,542 $ 55,653 $ 56,765 $ 57,896 $ 59,066 $ 60,236 $ 61,464 $ 62,654 $ 63,921 $ 65,208 $ 66,495 $ 67,841 H $ 60,002 $ 61,211 $ 62,439 $ 63,687 $ 64,974 $ 66,261 $ 67,587 $ 68,933 $ 70,317 $ 71,721 $ 73,164 $ 74,627 1 $ _ 66,027 $ 67,353 $ 68,679 $ 70,064 $ 71,468 $ 72,872 $ 74,334 $ 75,836 $ 77,357 $ 78,897 $ 80,477 $ 82,095 J $ 72,618 $ 74,061 $ 75,563 $ 77,064 $ 78,605 $ 80,184 $ 81,783 $ 83,421 $ 85,079 $ 86,795 $ 88,530 $ 90,305 K $ 79,892 $ 81,491 $ 83,129 $ 84,767 $ 86,463 $ 88,199 $ 89,954 $ 91,767 $ 93,600 $ 95,472 $ 97,383 $ 99,314 L. $ 87,887 $ 89,642 $ 91,416 $ 93,269 $ 95,121 $ 97,032 $ 98,963 $ 100,913 $ 102,960 $ 105,027 $ 107,114 $ 109,259 M 1 $ 96,642 $ 98,592 $ 100,562 $ 102,570 $ 104,618 $ 106,724 $ 108,830 $ 111,033 $ 113,256 $ 115,538 $ 117,819 $ 120,179 HOURLY Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 A 15.79 16.11 16.43 16.76 17.10 17.44 17.78 18.15 18.50 18.87 19.25 19.64 B 17.38 17.72 18.08 18.43 18.80 19.18 19.57 19.95 20.36 20.76 21.18 21.60 C 19.11 19.49 19.87 20.28 20.69 21.10 21.52 21.94 22.39 22.84 23.29 23.75 D 21.03 21.45 21.86 22.31 22.76 23.21 23.67 24.16 24.63 25.13 25.63 26.15 E 23.13 23.59 24.06 24.54 25.03 25.53 26.03 26.56 27.09 27.64 28.20 28.76 F 25.44 25.94 26.46 26.99 27.53 28.07 28.64 29.22 29.80 30.40 31.01 31.64 G 27.97 28.54 29.11 29.69 30.29 30.89 31.52 32.13 32.78 33.44 34.10 34.79 H 30.77 31.39 32.02 32.66 33.32 33.98 34.66 35.35 36.06 36.78 37.52 38.27 1 33.86 34.54 35.22 35.93 36.65 37.37 38.12 38.89 39.67 40.46 41.27 42.10 J 37.24 37.98 38.75 39.52 40.31 41.12 41.94 42.78 43.63 44.51 45.40 46.31 K 40.97 41.79 42.63 43.47 44.34 45.23 46.13 47.06 48.00 48.96 49.94 50.93 L. 45.07 45.97 46.88 47.83 48.78 49.76 50.75 51.75 52.80 53.86 54.93 56.03 M 49.56 50.56 51.57 52.60 53.65 54.73 55.81 56.94 58.08 59.25 60.42 61.63 y Approved by the BOS 5 -27 -14 W