HomeMy WebLinkAbout2014-12-08 Finance Committee Packetk Town of Reading
y Meeting Posting with Agenda
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Board - Committee - Commission - Council:
Finance Committee
Date: 2014 -12 -08 Time: 8:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street
Purpose: General Business
Meeting Called By: Caitlin Saunders on behalf of Chairman Mark Dockser
riLCEIVED
[OWN CLERK
E.ADING, MASS.
1014 DEC —3 A Its I I
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
1. Review and vote on January Town Meeting Warrant Articles
2. Discuss Sub Committee on Investigation Recommendation for firm to hire.
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page 1 1 01
2015 Special Town Meeting
Monday January 5, 2015
WARRANT OUTLINE REVISED 12/08/2014
Art. Mover/ Moderator
# Article Description Sponsor Comment Notes
1
Reports Board of Selectmen
♦ Motion to Table — Chair John
Arena
2
Instructions Board of Selectmen
♦ Motion to Table — Vice Chair
Marsie West
3
Amend the Capital Board of Selectmen
♦ Presentation —Bob LeLacheur
Improvement Program FY
♦ FINCOM report — Chair Mark
2015 - FY 2024
Dockser
4
Amend the FY 2015 Budget FINCOM
♦ Presentation — Bob LeLacheur
♦ FINCOM report —Mark
Dockser
5
Bylaw Change — Section 8.9.1 Petitioned
♦ Presentation — by Petitioners
Firearms
67
rSet p Permanent Building Bylaw Committee
♦ Presentation — Bylaw
ommittee
Committee Chair Steve Crook
♦ Bylaw Committee report —
Steve Crook
♦ Finance Committee Report —
Mark Dockser
12/8/2014 1
2015 Special Town Meeting
Monday January 5, 2015
WARRANT OUTLINE REVISED 12/08/2014
(L/1
Revise Town Charter
Town Charter Review
♦ Presentation — TCRC Non -
Committee (TCRC)
Voting Chair Alan Foulds,
Town Manager Bob
LeLacheur, Committee
Members Phil Pacino,
William Brown and Jeffrey
Struble
♦ Bylaw Committee report —
Steve Crook
♦ FINCOM report — Mark
Dockser
♦ Board of Assessors report —
Chair Francis Golden
♦ Board of Library Trustees
report — Chair Victoria
Yablonsky
♦ Board of Selectmen report —
Chair John Arena
♦ School Committee report —
WNW
Chair Chris Caruso
8
0-
Revise Town Charter —
Town Charter Review
♦ Presentation — TCRC Non -
Request Special Act for
Committee (TCRC)
Voting Chair Alan Foulds,
Article 2 — Representative
Committee Members Phil
Pacino, William Brown and
Town Meeting
2.1 "Composition ";
Jeffrey Struble
2.2 `Revision of Precincts';
♦ Bylaw Committee report —
Steve Crook
2.3 `Town Meeting
Membership';
2.5 ` Nomination Procedures';
2.6 `Vacancies';
Article 3 Elected Officers and
Boards or Committees
3.2 "Board of Selectmen ";
Article 5 Town Manager
5.1 "Appointment,
Qualifications and Term ";
5.4 `Acting Town Manager';
Article 8 General Provisions
8.9 `Elections' and
im8.11
`Recall Procedures'
9
Settle litigation matter
Board of Selectmen
♦ Presentation — Town Counsel
Ray Miyares
♦ Finance Committee report —
Mark Dockser
12/8/2014 2
r-ARTICLE 3 To see if the Town will vote to amend the FY 2015 -24 Capital Improvements Program as
'& rovided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other
action with respect thereto.
Board of Selectmen
Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw states
(section 6.1.3) "... No funds may be appropriated for any capital item unless such item is included in the
Capital Improvements Program, and is scheduled for funding in the Fiscal Year in which the appropriation is to
be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately
described.
The following changes are proposed to the FY 2015 — FY 2024 CIP:
General Fund
FY15: $51,000
j $15,000 Administrative Services/Technology — Centralized controller for phones to allow the
U' DPW garage to be added to a larger town -wide phone project
$15,000 Public Safety /Police — additional speed alert electronic sign
$11,000 Library — microfilm reader
$10,000 Administrative Services/Technology — Police station video surveillance system repairs
and upgrade
*FY16: - $151,400
- $32,400 DPW: Bobcat Loader 743 (defer to FY 17)
- $34,000 DPW: Car #2 2007 Ford Sedan (defer to FY17)
- $35,000 Police: Vehicle Video Integration (defer to FY18)
- $50,000 DPW: General Roadway Improvements
FY17+
Various changes made
*an additional -$315, 000 TBA from Facilities will balance the FY16
Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY
2015 — FY 2024 Capital Improvements Program by a vote of x -x -x at their meeting on December 8, 2014.
Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending
funds towards these items.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to
support this Article.
F ARTICLE 4 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year
commencing July 1, 2014, as adopted under Article 14 of the Annual Town Meeting of April 28, 2014 and
amended by Article 8 of the Special Town Meeting of September 29, 2014 and by Article 5 of the Subsequent
Town Meeting of November 10, 2014; and to see if the Town will vote to raise and appropriate, borrow or
transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts
appropriated under said Article, as amended, for the operation of the Town and its government,
or take any other action with respect thereto. u
1
LeLacheur, Bob
From: Furilla, Kevin
Sent: Tuesday, December 02, 2014 11:36 PM
To: LeLacheur, Bob
Subject: Phone system controller upgrade
Attachments: Reading MCD Controller Migration Draft.xlsx
Hi Bob,
Below is a summary similar to the PD surveillance request. I have attached a quote, but the number and types of phones
will change slightly. The price will be slightly higher than what is being requested, but this will certainly go a long way
towards getting to a successful resolution.
Let me know if you need more information, or if you have any questions.
Kevin
The centralized phone system that most of the town buildings use was installed in 2004. At the time that we migrated to
this digital PBX, the expectation was that we get 10 years out of the system. In many ways this has limited us in terms of
functionality and growth. Now that the 10 years has past, we have some hardware that does not have the ability to
expand to the remaining locations that were not included in the original implementation, and hardware that is past the it's
end -of -life. We have a solution that allows us to address our immediate need to add the public works garage to our
phone syst upgrading the centralized controller to one that is current and supported by the manufacturer. We are
requestin $15,000 f the controller, the additional phones needed for the public works garage, and the cost of the
installation d p ogramming.
u
Customer pricing - Reading MCD Migration
Currency USD
Partner METROPOLITAN TELEPHONE CO.. INC.
Quote Created 25- Nov -2014 03:14:35
MiVoice Business
Description Qty
Cust Price Ext Cust
DUAL FIM 820NM MULTI MODE MMC [Prod.Mg
3
350.00
1,050.00
DUAL TI/El TRUNK MMC
1
1,050.00
1,050.00
3300 MXe III Controller SATA SSD
1
530.00
530.00
3300 MXE III CONTROLLER
1
2,100.00
2,100.00
PWR CRD C13 10A 125V - NA Plug
1
10.50
10.50
MiVoice Business Enterprise S/W for 3300
1
2,400.00
2,400.00
5320 IP Phone
6
175.00
1,050.00
5340E IP PHONE
6
346.50
2,079.00
LIVE CONTENT SUITE (5320/30/40/60)
1
0.00
0.00
Stnd S/W Assur MiVoice Bus Base Usersx16
1
125.00
125.00
Total
Labor
Grand Total
Grand Total
10,394.50
4200.00
14,594.50
The Reading Police Department is requesti $15,000 to purchase an additional Speed Alert sign (speed
board). These signs are multi - purpose sola ower units and have become effects tools with regards
to resident traffic concerns. Along with identifying speed and messaging drivers related to that, the
speed alert signs also gather traffic related information and create traffic reports which are useful in
identifying traffic patterns so as to direct enforcement efforts and /or other traffic adjustments. The
signs can also be used for messaging and are used to alert the community to upcoming community
events, traffic issues, detours, etc. The Police Department is taking more requests for these signs than
we can accommodate. We are requesting an additional speed alert sign so as to try to respond
effectively to citizen requests related to traffic concerns.
The above quote includes a 2 year warranty /service agreement.
(3)
OREM
93 11 Z
Re: Microfilm Reader /Viewer and Scanner
November 24, 2014
Hi Bob:
Some time ago I wrote to ask for funds to purchase a Microfilm Reader after our 18- year -old model
broke beyond repair. This is a highly - specialized and well -used piece of equipment. You may recall that
we looked into replacing the gear drive but it was almost $1000 for a re- conditioned part and with such
an outdated and old piece of equipment, we knew the best solution was to replace it completely with
something modern, digital, and much more compact. At your wise suggestion, we waited until after our
move to investigate options further.
Rachel as the primary reference librarian for local history materials and Amy as our tech expert have
researched three company's models. We received quotes from three different vendors and would like
to recommend a model that we all agree upon for its ease for public use to scan and email or print
scanned documents and its innovative software that provides three levels of interface for
simple /standard /advanced use. A feature I particularly like is an editing function that allows you to edit
selections from scanned images onto a working document - so for example, if you're researching from a
newspaper and the article has a photo and some text on one page and concludes on another, you can
cut and paste onto one page using the software on the equipment - creating the document you wanted
and not printing multiple pages and then mechanically cutting and pasting to get information onto a
single page, particularly if you're reproducing something for further distribution. It's a very neat,
compact, and cost - efficient model. We would be able to integrate this equipment easily into printing to
our current pay - per -print software (Envisionware) without having to purchase another dedicated printer
also, so that's a big space and money- savings.
Coincidentally the model we've selected was recently purchased by another library "rby so we were
able to get some good feedback from their experience also.
�Itor � DUB
The model is ST Imaging /ST View Scan III. The price is $9,990 + $953 CPU & nir - $10,943. The
other two models quoted were $10,556 and $11,202, also inclusive. When you and I discussed this early
in October, I had hoped that we would be able to meet the November TM timeline but it's taken us a
little longer to thoroughly review the choices. Is this in line for Jan 5 Town Meeting?
Thanks for your help with this - I appreciate it.
_r /8***,\
64 MIDDLESEX AVENUE READING, MA 01867 TELEPHONE 781- 944 -0840 WWW.READINGPL.ORG
RE: November Town Meeting
From: "LeLacheur, Bob" <blelacheur @ci.reading.ma.us>
Subject: RE: November Town Meeting
Date: ed,- October- 1.,20_ 5:21 pm
" Urell, Ruth" <urell @noblenet.org> —. -.__
http: // mail. noblenet. org /src /printer_friendly_bottom.php ?passed ent ..,
Hi Ruth -- Presuming the brand new item fits the temp space, that seems the
choice certainly.
If you miss this Town Meeting timing window in a couple of weeks - no worries.
Luckily we have yet another Town Meeting scheduled for January 5 -6 -7. That gives you
time to settle into the new space and then worry about this item if you prefer.
Thanks, /
Bob
Robert W. LeLacheur, Jr. CFA
Town Manager, Town of Reading
16 Lowell Street, Reading, MA 01867
townmanager @ci.reading.ma.us
(P) 781- 942 -9043; (F) 781- 942 -9037
w .readingma.gov; Please fill out our brief customer service survey at:
http: // readingma- survey.virtualtownhall. net /survey /sid /ff5d3a5fO3e8eb6O/
Town Hall Hours:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.; Tuesday: 7:30 a. m. - 7:00 p.m.;
Friday: CLOSED
- - - -- Original Message---- -
From: Urell, Ruth
Sent: Wednesday, October 01, 2014 6:19 PM
To: LeLacheur, Bob
Subject: Re: November Town Meeting
Hi Bob
I'm not sure where this may fit in but something has broken here that we will need
to replace. I don't have exact specs and numbers yet, but the old microfilm
reader /printer has worn out. We looked into repairing it, and the gears that move
the film are worn out - about $1000 to replace the gears. It's over 18 years old,
and not worth investing a nickel. The replacement machines are in the range of $10k.
They have come a long way.
Ha ha. I believe this fits the criteria for capital, though I realize
it's not huge money.
We are actively looking at replacement machines that will be comparable, with better
qualities, but I'm aware that you need the request sooner rather than later.
Thanks for your help with this Bob.
Ruth
• Attached please find a timeline of some of the important dates for the
• November Town Meeting, and the draft Warrant Report to date to remind
• you about the Articles.
• Please especially note the staggered dates I can last accept
• Background information, due to pending Board /Committee /Commission votes:
• Articles 3 -4 -5 due 10/9
• Article 3 (Bob) - after meeting with the facilities department
• yesterday I think this is in good shape. For Town departments, as I
• have mentioned we are very likely to need to reduce FY16 capital
• spending - if you have any changes to priorities that you have
• previously communicated to me, please send those along.
> Article 4 (Sharon) - are there any unpaid bills?
• Article 5 (Bob) - aside from requesting capital as shown on the draft
• report, are there any other adjustments we need to make for any
• departments?
> Articles 8 -9 -10 due 10/13
> Article 8 (Jean/Jessie) - all yours, kids!
• Article 9 (Jean/Jessie /Bob) - a bit of a puzzle, maybe the WSHDC
• material already produced is fit for the background info.
• Article 10 (Jim & Bob) - Jim if you could take this one to start and
• I'll add in the color from the BOS meeting, I guess
> Articles 6 -7 due October 15th
• Article 6 - I need a volunteer to write this up - Jeff /Joe maybe
• Engineering can take the first crack at it. Jean is tied up with
• zoning - I'll jump in with polish at the end, and may want Town
• Counsel to review
1 of 2
1
11/5/2014 9:28 AM
Vendor
Scan • • 3000
Konica Minolta
Servicestar
BI ech Solutions
Rep
Bill Connolly
Put Morgan
an Barlass
Lens
7x -54x
- 105x
7x -96x
Camera
26 Megapixal
14 Megapixel
Machine Cost
$10,670.00
$9,990.00
$8,977.50
1st Yr Warranty
$0.00
$0.00
$0.00
Plus warranty
$495.00
$899.00
$1,350.00
Software Contract
$0.00
$0.00
$350.00
Shipping
$0.00
$0.00
$165.00
Install /Training
$0.00
$600.00
$2,090.00
CPU Cost
$705.00
18+
$705.00
$1,710.00
Monitor Cost
$248.00
$248.00
$0.00
CPU RAM
8+ GB
GB
4 GB
CPU HD
250+ GB
OS Recommend
64 bit Win 7 or 8
32 or 64 Win 7 or 8
64 bit Win 7
Connection
USB 3
USB 3
USB 3
Processor
i5 or i7
i5+ / 2.4+
i7 / 3.1 GHz
TOTAL COST
$11,623.0
$10,943.00
$11,202.50
Diescount
($1,067.0b)
$10,556.0
CO)
The police department has a video surveillance system that currently supports analog cameras
located at the police station and the public works garage. This system has increased in
complexity over the years due to upgrades and changes necessary to keep it functioning, and it
had remained operational until recently. One of the two DVRs that stores the captured video
had a hardware failure, and, due to the hardware's age, the vendor that supports the system is
unable to make the necessary repairs.
We have temporarily moved the cameras to the functional DVR, but we need a more permanent
solution as well as one that gives us the ability to add cameras as we move forward. The
solution that we have eliminates the complexity that has grown with our current system over the
years. It gives us the ability to add cameras as our demands increase, and also leverages the
investment that we have made in our existing analog cameras. We will gain the ability to install
more modern IP cameras, including the cameras that the epa ment will be installing as
part of a grant that they were awarded. We are requestin $10,000 to rds the purchase of the
equipment needed, and the installation and programming the eq ent.
Do
Est. 1889 MHunt I
Photo 8z Video
100 Main St., Melmse, MA 02176
DATE: November 21 ,2014
QUOTED BY: Stanley Goldberg
TO: Reading Police Department
Deputy Chief Mark Segalla
ATTENTION: IP SOLUTION Fire
FAX #:
1- 617 - 680 -4627 Cell 978 - 535 -1185 FAX
Stanlev Goldbera s oldber wbhunt.com QUOTE#
PRICE QUOTATIO
QUANTITY PRODUCT DESCRIPTION
4 IP CAMERA P3364
1 Installation Subject to Inspection
1 POE SWITCH
Connect PD
POE SWITCH INCLUDED
ALL PRICES QUOTED ARE VALID FOR 30 DAYS
UNIT PRICE EXTENSION
$850.00 $3,400.00
$1,250.00
$250.00
ESTIMATED SHIPPING:
• 1/ 11
Visit us online at www.Huntsphotoandvideo.com @
MHunt I s
Est. 1889
Photo 8z Video
100 Main St, Melrose, MA 02176
1- 617 - 680 -4627 Cell 978 - 535 -1185 FAX
Stanlev Goldberq soddberq@wbhunt.com
DATE: November 21 2014
QUOTED BY: Stanley Goldberg
TO: Reading Police Department
Deputy Chief Mark Segalla
ATTENTION: IP SOLUTION
FAX #:
QUOTE#
QUANTITY
PRODUCT DESCRIPTION
UNIT PRICE EXTENSION
1
IP Camera For Garage M3114 -R
$600.00
1
" " " " " " " " " "" Southeast Corner IP CAMERA P3364
$850.00
1
" " " " " " " " " "" " " " " " " " " " " "" towards Square P3364
$850.00
1
" " " " " " " " " "" Front door area M3114 -R
$600.00
1
INSTRSPODRPD INSTALLATION Cameras
$1,250.00
2
Lariion LGS1600 Server 4TB Each 16 Channell
$2,450.00 $4,900.00
1
Larrion Programing and Set Up
$900.00
2
Ext Warranty 2 Years Total
$600.00 $1,200.00
1
Install Lariion in Existing cabinet
$650.00
1
POE
$250.00
1
2707527555 WG 4
$249.95
1
CASE
n/c
1
5032270643 2 GB card
$10.00
THIS WILL HANDLE 32 CH
Current PO - $4,418.00
ESTIMATED SHIPPING:
ALL PRICES QUOTED ARE VALID FOR 30 DAYS � $7,891.95
Visit us online at www.Huntsphotoandvideo.com 3
Est. 1889 MHunt I
Photo Sz Video
100 Main St., Melrose, MA 02176
1- 617 - 680 -4627 Cell 978 - 535 -1185 FAX
Stanlev Goldberq sgoldberq(cD-wbhunt.com
DATE: November 21 ,2014
QUOTED BY: Stanley Goldberg
TO: Reading Police Department
IN PD TO HANDLE FIRE AND DPW
Deputy Chief Mark Segalla
ATTENTION: IP /analog SOLUTION
FAX #:
QUOTE#
QUANTITY PRODUCT DESCRIPTION
1 Lariion LGS1600 Server 4TB Each 16 Channel
1 Larrion Programing and Set Up
1 Ext Warranty 2 Years Total
1 Install at PD
IN PD TO HANDLE FIRE AND DPW
2 AXIS Converters For DPW Cameras M7014
THIS WILL HANDLE 16 CH
ALL PRICES QUOTED ARE VALID FOR 30 DAYS
UNIT PRICE EXTENSION
$2,450.00 $2,450.00
$200.00
$600.00 $600.00
$600.00
$395.00 $790.00
ESTIMATED SHIPPING:
$4,640.00
Visit us online at www.Huntsphotoandvideo.com
1�
1215/2014 12:33
FINCOM policy: debt +capital
FY -2014
FY -2015
FY -2016
FY -2017
FY -2018
FY -2019
FY -2020
FY -2021
FY -2022
FY -2023
FY -2024
FY15 -24
Summary
200,000
Schools - General
749,000
75,000
-
-
75,000
-
75,000
-
75,000
691,025
75,000
375,000
Buildings - Schools
210,500
1,165,000
286,000
271,000
78,000
1,499,000
675,000
26,000
60,000
4,214,374
-
4,060,000
Buildings - Municipal
112,000
211,000
514,000
320,000
39,000
-
-
-
75,000
-
4,375,000
1,159,000
Administrative Services
105,000
132,000
72,000
100,000
-
100,000
-
100,000
-
100,000
604,000
Community Services & Recreation
343,000
229,000
52,000
45,000
575,600
1,029,670
1,280,470
1,004,670
1,379,670
414,670
414,670
6,425,420
Finance
-
-
-
-
-
-
-
-
-
-
-
-
Public Library
-
11,000
-
-
10,000
10,000
10,000
10,000
10,000
10,000
10,000
81,000
Public Safety - Fire
156,000
657,000
326,500
160,600
201,000
849,000
339,000
-
-
210,000
2,743,100
Public Safety - Police
110,000
15,000
-
55,000
35,000
10,000
37,500
35,000
-
440,000
-
627,500
Public Works - Equipment
420,000
680,000
334,000
323,100
552,300
514,000
381,100
204,600
185,000
186,000
160,000
3,520,100
Public Works - Parks & Cemetery
-
25,000
50,000
75,000
50,000
25,000
50,000
25,000
50,000
25,000
50,000
425,000
Public Works - Roads
882,000
540,000
550,000
600,000
700,000
750,000
850,000
900,000
950,000
1,000,000
1,050,000
7,890,000
TOTAL CAPITAL REQUESTS
3,087,500
3,083,000
2,515,000
2,115,600
2,275,500
4,138,670
4,208,070
2,644,270
2,784,670
2,175,670
1,969,670
27,910,120
FINCOM policy: debt +capital
3,844,506
3,958,083
4,071,435
4,194,946
4,231,440
4,358,383
4,489,135
4,623,809
4,762,523
4,905,399
5,052,561
44,647,713
+Allowance for energy savings
200,000
- Net Included Debt
1,640,427
1,551,595
1,679,859
1,619,061
2,332,276
1,951,544
1,871,875
1,526,594
1,459,119
691,025
666,381
15,349,329
FINCOM Target Capital Funding
2,404,079
2,406,488
2,391,576
2,575,885
1,899,164
2,406,839
2,617,260
3,097,215
3,303,404
4,214,374
4,386,180
29,298,384
Original Funding Voted or Proposed
1,841,000
2,042,000
2,200,000
2,300,000
1,950,000
2,375,000
2,900,000
3,125,000
3,925,000
4,200,000
4,375,000
29,392,000
Additional Funding Sept TM
266,000
Additional Funding Nov TM
257,500
724,000
724,000
Additional Funding Jan TM
200,000
51,000
51,000
Additional Funding April TM
532,000
Additional Funding 40R
257,000
TOTAL CAPITAL REQUESTS
3,087,500
3,083,000
2,515,000
2,115,600
2,275,500
4,138,670
4,208,070
2,644,270
2,784,670
2,175,670
1,969,670
27,910,120
Annual Surplus (Deficit)
(315,000)
184,400
(325,500)
(1,763,670)
(1,308,070)
480,730
1,140,330
2,024,330
2,405,330
Cumulative Surplus (Deficit)
(315,000)
(130,600)
(456,100)
(2,219,770)
(3,527,840)
(3,047,110)
(1,906,780)
117,550
2,522,880
General Fund
1,641,000
1,892,000
2,100,000
2,300,000
1,950,000
2,375,000
2,900,000
3,125,000
3,925,000
4,200,000
24,767,000
3
Schools - General
749,000
75,000
75,000
75,000
75,000
75,000
375,000
School space needs
485,000
-
Technology -large scale projects
200,000
75,000
75,000
75,000
75,000
75,000
375,000
Electrician Van Ford E350 Econoline
32,000
Food Service Van Ford E350
32,000
Buildings - Schools (Total)
210,500
1,165,000
286,000
271,000
78,000
1,499,000
675,000
26,000 60,000
4,060,000
Buildings - Schools (Energy)
67,500
66,000
60,000
42,000
-
15,000
25,000
26,000 60,000
294,000
Buildings - Schools (non Energy)
143,000
1,099,000
226,000
229,000
78,000
1,484,000
650,000
- -
3,766,000
Energy (Performance Contracting)
Sch
Debt
Debt
Electrical Systems
Sch
15,000
-
-
-
-
-
- 20,000
20,000
HVAC /Energy Mgmt Systems
Sch
12,000
12,000
50,000
42,000
15,000
25,000
26,000 -
170,000
Windows & Doors
Sch
40,500
10,000
-
-
-
-
10,000
Generators
Sch
-
-
Technology Infrastructure
Sch
-
Water Heater
Sch
54,000
40,000
94,000
ADA Compliance
Sch
-
Ceilings
Sch
-
Classroom Furniture
Sch
12,000
14,000
14,000
Compressors
Sch
-
-
-
Fire Alarms
Sch
-
110,000
110,000
Cafeteria Equip. & Furniture
Sch
18,000
-
Plumbing
Sch
-
-
-
-
Capet/Flooring
Sch
65,000
126,000
164,000
119,000
64,000
15,000
-
488,000
Roofing
Sch
-
925,000
-
-
-
1,469,000
650,000
3,044,000
Security System
Sch
-
-
Fire Supression System
Sch
-
-
Other
Sch
48,000
48,000
62,000
110,000
Buildings - Muni (Energy)
Buildings - Muni (non Energy)
22,000
90,000
121,000
90,000
120,000
394,000
20,000 39,000
300,000
75,000
375,000
784,000
Energy (Performance Contracting)
Debt
Debt
Electrical Systems
Mun
-
-
- -
-
HVACIEnergy Mgmt Systems
Mun
-
71,000
20,000
20,000 15,000
126,000
Windows & Doors
Mun
22,000
-
-
- 24,000
-
24,000
Generator
Mun
-
50,000
-
-
60,000
110,000
Technology Infrastructure
Mun
-
100,000
-
100,000
Water Heater
Mun
-
15,000
15,000
ADA Compliance
Mun
-
-
Ceiling
Mun
-
10,000
10,000
Furniture
Mun
15,000
Compressor
Mun
Fire Alarm
Mun
Kitchen /Cafeteria
Mun
Plumbing
Mun
Capet/Flooring
Mun
10,000
-
-
Roofing
Mun
-
394,000
300,000
694,000
Security System
Mun
-
-
Fire Supression System
Mun
Other (Town Hall'15)
Mun
65,000
80,000
80,000
(�D
Administrative Services
105,000
132,000
72,000
100,000
100,000
100,000
100,000
604,000
Election equipment
Technology - large scale projects
60,000
2�y\
132,00
72,000
100,000
100,000
100,000
100,000
72,000
532,000
Community Services & Recreation
343,000
229,000
52,000
45,000
575,600
1,029,670
1,280,470
1,004,670
1,379,670
414,670
414,670
6,425,420
Elder /Human Services van
14,000
14,000
Recreation
343,000
215,000
52,000
45,000
575,600
1,029,670
1,280,470
1,004,670
1,379,670
414,670
414,670
6,411,420
Safety nets for tennis courts
Artificial Turf @RMHS (replace)
Artificial Turf@Parker MS (replace)
Artificial Turf @Coolidge MS (new)
15,000
500,000
500,000
600,000
500,000
1,000,000
500,000
600,000
Reconstruct Playgrounds Program
45,000
Birch Meadow
15,000
BMIADA
15,000
JEIADA
45,000
Hunt Park
15,000
15,000
15,000
15,000
15,000
25,000
25,000
200,000
Memorial Park $650k grant in FY10
30,000
skating lights
Birch Meadow Complex = $2.338 mil
BB & Multi Courts $230k; Morton Field $110k; Pavillion $500k; $20k batting cage
$150k tennis lights; $1.mil field paths; $781k st/lot backstops; $150k softball lights
389,670
389,670
389,670
389,670
389,670
389,670
2,338,020
Washington Park $586k
(also playground in FY10 &FY19)
129,000
124,000
233,000
backstop
& shift field
100,000
paths
333,000
Symonds Way $150k
I
backstop
150,000
150,000
Hunt Park $125k
(also playground in FY14)
125,000
backstop
125,000
Sturges Park $180.8k
(also playground in FY13 &FY22)
regrade drainage issues
125,000
63,800
tennis ct
63,800
80,000
162,000
80,000 basketbll ct
37,000 backstop
Killam $200k
(also playground in FY11 &FY20)
200,000
field improvements & drainage
200,000
Joshua Eaton $37k
(also playground in FY12 &FY21)
37,000
backstop
37,000
Barrows $297.6k
(also playground in FY09 &FY18)
124,500
tennis ct
95,000
backstop
& infield
219,500
78,100
78,100 basktball ct
Wood End $325k
(also playgrounds in FY15 & FY16)
325,000
field
325,000
Finance
Library
11,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
81,000
Equipment
Renovation ($18.4mil project $13.3m debt exclusion)
11,000
Debt Excl
Debt Excl
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
10,000
Debt Excl
81,000
Public Safety - Fire
156,000
657,000 326,500 160,600
201,000
849,000
339,000
210,000
2,743,100
Pumper Eng #1(2010- $525k; next FY30)
Debt
Debt
-
Pumper Eng #2(2007- $410k; next FY25)
Pumper Eng #3(1995: est $630k FY16)
630,000
630,000
Pumper Eng #4(2001: est $804k FY20)
804,000
804,000
Ladder Trk #1(2008: $800k, next FY27)
Debt
Debt
Debt Debt Debt
-
Ambulance #1 (2010- 10 yrs)
294,000
294,000
Ambulance #2 (2006 - 10yrs)
275,000
275,000
Patient Care Reporting System
-
Passenger Car#1 (2005 -10yrs)
41,500
41,500
Passenger Car#2 (1997 - 10yrs)
45,000
45,000
Pickup Truck #3 (2006 -12yrs)
45,600
45,600
Pickup Truck #4 (1996 -12yrs)
Alarm Truck (1994 -16yrs)
70,000
70,000
ALS Defibrillator (2011 - 5yrs)
27,000
27,000
BLS -AED (2004 - 8yrs)
21,000
21,000
Rescue Tool(2006 -12yrs)
45,000
45,000
Breathing Air Bottles
10,000
10,000
Thermal Imaging (2010 -10yrs)
45,000
45,000
Fire Hose
20,000
30,000
35,000
65,000
Turnout Gear (2008 - 5yrs)
136,000
150,000
175,000
325,000
Public Safety - Police /Dispatch
110,000
15,000
55,000 35,000
10,000
37,500
35,000
440,000
627,500
Handguns & Associated Leather (Police)
10,000
10,000
DVR video technology (Dispatch)
30,000
PEOIACO multipurpose van
25,000
Police Admin Vehicle
35,000
37,500
40,000
112,500
Vehicle Video Integration
35,000
35,000
70,000
Speed Trailers (radar & message)
55,000
15,0
15,000
Radios (Police & Fire 2010 -12yrs)
400,000
400,000
AEDs
20,000
20,000
L07i
Public Works - Equipment
420,000
680,000
334,000 323,100
552,300
514,000
381,100
204,600 185,000
186,000
160,000
3,520,100
Large Trucks Life
115,000
127,000
284,000 60,000
64,000
115,000
140,000
136,000
926,000
Truck #4 - Sander (2001)
15
115,000
Truck #8 -10 wheeler (2000)
15
220,000
220,000
Truck #9 - Sander (2004)
15
136,000
136,000
Truck #16 - Sander (1990)
15
Truck #18 - Sander (2006)
15
Truck #19 - Sander (1987)
15
140,000
140,000
Truck #3 - Sander (1995)
15
-
Truck # 11 (2008)
15
Truck #5 (2008)
15
Dump Truck C2 (1996)
10
Dump Truck C3 (1999)
10
60,000
60,000
Truck #10 (1996)
15
115,000
115,000
Truck #22
127,000
127,000
Dump truck #12 Parks (1997)
15
64,000
64,000
Dump truck #24 Parks (2000)
15
64,000
64,000
Pick-ups/Cars/Vans
105,000
50,000
70,500
39,500
85,000
81,100
50,000 45,000
50,000
50,000
521,100
Pickup Ford Utility #H11 (1997)
10
50,000
Pickup Chevy #9 Parks (1986)
10
50,000
50,000
Pickup Ford Utility #C1 (1997)
10
55,000
Pickup Ford #2 Parks (1997)
10
50,000
50,000
Pickup Chevy Utility #1 (2008)
10
85,000
85,000
Pickup Ford Utility #4 (1997)
10
50,000
50,000
Pickup Ford Utility #7 (1997)
10
50,000
50,000
HV3 Ford Van (1995)
10
36,500
36,500
HV4 Ford Van (1995)
10
39,500
39,500
HV5 Ford Van COA (2003)
10
48,700
48,700
Car#2 Ford Sedan (2007)
10
34,000
34,000
Car#3 Ford Escape HYBRID (2008)
10
45,000
45,000
Cem. #4 Ford Sedan (1993)
10
32,400
32,400
Backhoes /LoaderslHeavy Equipment
32,400
200,000
96,000
180,000
508,400
Backhoe Loader (Cem.) (2008)
10
96,000
96,000
Loader JD 624G (2007)
10
200,000
200,000
Loader JD433 (2009)
10
180,000
180,000
Backhoe DYN #490 (2008)
10
Bobcat Loader 743 (1987)
10
323b
32,400
CAT Bulldozer 951 (1971)
�c
Specialty Equipment - Heavy Duty
200,000
295,000
125,000
135,000
111,000
666,000
Rack Spray Truck #23 (2008)
15
Tractor JD4250 (Parks)
15
Bucket Truck (2009)
15
Roller - Ferguson 46A (1988)
15 60,000
Screener (1994)
15
135,000
135,000
Pavement Leeboy Sprd (1998)
10
145,000
145,000
Sidewalk Snow Plow #3(2008)
10
111,000
111,000
Snow Plow (2012)
10
Snow Plow #2 C9700 (1997)
10 140,000
Snow Holder #1 c480 (2012)
Snow Holder #2 c480 (2013)
-
Snow Holder #3 c242 (2008)
150,000
150,000
SCIARD -HD Snowblower (1999)
Snow - Bombardier #1 (1993)
10
125,000
125,000
Specialty Equipment - Light Duty
30,000
142,000
106,300
42,000
43,600
363,900
HW Comp2 INT Compr (1996)
10
26,800
26,800
300L Lebot (Roller) (1998)
10
40,000
40,000
Eager Beaver Trailer (1985)
15
1 C Woodsman Chipper (2004)
10
120,000
120,000
1 G Leaf Vac (1999)
10
39,500
39,500
2CH Mobark (1989)
10
-
2GV Leaf Vac (2000)
10
43,600
43,600
SmithCo 60" Sweeper (1999)
10
42,000
42,000
SmithCo 48" Sweeper (2012)
10
FMC Truck Mount Sprayer 500gal
30,000
30,000
SmithCo 13 -550 Infield (1994)
7
22,000
22,000
750 John Deere Farm Tractor
10
Lawnmowers
98,000
18,200
17,500
41,000
120,000
110,000
404,700
Mower (Cem.) SKAG 72" (1998)
4
22,000
22,000
Mower (Cem.) SKAG 61" (1999)
4
18,200
18,200
Mower (Parks) TORO Gang (1996)
8
98,000
110,000
208,000
Mower (Cem.) SKAG 52" (1995)
4
19,000
19,000
Mower (Parks) SKAG 52" (2008)
4
17,500
17,500
Mower (Parks) SKAG 61" (2008)
4
-
Mower - TORO Gang (2008)
6
120,000
120,000
912F #2 John Deere Mower (1989)
7
Engineering Equipment/Services
1 80,0001
50,000
130,000
ITraffic Controls I I 50,000 I 50,000
Fuel Management System - 80,000 80,000
DPW: Parks & Cemetery
25,000
50,000
75,000
50,000
25,000
50,000
25,000
50,000
25,000
50,000
425,000
Fence Replacement
600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000
25,000
Grants - specific roads 7,500,000
25,000
25,000
TOTAL ROAD BUDGET 8,938,342
25,000
1 1,250,000 1,300,000 1,350,000 1,400,000 1,450,000 1,500,000 1,550,000 1,600,000 1,650,000
25,000
125,000
DPW Yard Improvements
50,000
50,000
Parking Lot Improvements
50,000
50,000
50,000
50,000
50,000
250,000
Cold storage building - $1.5mil (debt FY18 -22)
Debt
Debt
Debt
Debt
Debt
Cem garage - $1.5mil (debt FY18 -22)
Debt
Debt
Debt
Debt
Debt
DPW: Roads
Sldewalk/CUrb /Ped. Safety
70,000
90,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
765,000
Additional Curb /Sidewalk 40R
50,000
Skim Coating & Crack Seal Patch
100,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
75,000
750,000
Downtown Improve I ($6501k 10yr bond)
Debt
Debt
Debt
Debt
Debt
General Fund • various roads
455,000
375,000
400,000
450,000
550,000
600,000
700,000
750,000
800,000
850,000
900,000
6,375,000
Additonal Street projects 40R
207,000
'r
TOTAL GENERAL FUND VOTED
882,000
540,000
550,000
600,000
700,000
750,000
850,000
900,000
950,000
1,000,000
1,050,000
7,890,000
Grants - various roads
606,342
600,000
600,000
600,000
600,000
600,000
600,000
600,000
600,000
600,000
600,000
6,000,000
Grants - West Street
7,500,000
-
TOTAL ROAD CAPITAL
8,988,342
1 1,140,000
1 1,150,000
1,200,000
1,300,000
1,350,000
1,450,000
1,500,000
1,550,000
1,600,000
1,650,000
13,890,000
Funding Sources Summary
-
*General Fund Budget - various roads 575,000
600,000
650,000 700,000 750,000 800,000 850,000 900,000 950,000 1,000,000 1,050,000
8,250,000
Additional Funding Proposed 40R 257,000
Chapter 90 Grants - various roads 606,342
600,000
600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000
6,000,000
Grants - specific roads 7,500,000
TOTAL ROAD BUDGET 8,938,342
1 1,200,000
1 1,250,000 1,300,000 1,350,000 1,400,000 1,450,000 1,500,000 1,550,000 1,600,000 1,650,000
14,250,000
LID]
Background:
General Fund — Wages and Expenses
Finance Committee
Account Line
Description
Decrease
Increase
C99 — Capital
Administrative Services/Technology —
$51,000
Centralized controller for phones to allow the
DPW garage to be added to a larger town -
wide phone project $15,000
Public Safety /Police — additional speed alert
electronic sign $15,000
Library — microfilm reader $11,000
Administrative Services/Technology — Police
station video surveillance system repairs and
upgrad e $10,000
G91 - Administrative
Net allocation from Operations for Pay &
$49,725
Services wages
Class funding in other departments
G92 — Administrative
Legal expenses (old litigation work, Zoning &
$100,000
Services Expenses
Charter projects)
H91 - Community
Net allocation for Pay & Class funding
$30,550
Services wages
191 — Finance wages
Net allocation for Pay & Class funding
$6,900
J91 — Public Safety
Net allocation for Pay & Class funding
$3,600
wages
K91 — Public works
Net allocation for Pay & Class funding
$2,275
wages
L91 — Public Library
Net allocation for Pay & Class funding
$6,400
wages
Subtotals
$49,725
$200,725
Net Operating Expenses
$151,000
From Free Cash
$151,000
Finance Committee Report: The Finance Committee recommends this Article by a vote of x -x -x at their
meeting on December 8, 2014.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen at their meeting on December 9, 2014 voted x -x -x to
support this Article.
ARTICLE 5 To see if the Town will vote to amend the General Bylaws by amending section 8.9.1 thereof by
striking the words "nor to the rights and privileges of an owner or lessee of land as set forth in MGL Chapter
131 relative to hunting and sporting" as shown below:
8.9.1 FIREARMS
No person shall fire or discharge any fireworks, firearms, cannon or explosives of any kind on or within the
limits of any street, highway, park or other public property except with the written permission of the Board of
Selectmen or its designee, or on any private property except with the written consent of the owner or legal
occupant thereof and the written permission of the Board of Selectmen or its designee; provided, however, that
Town of Reading FY15 legal budget
YTD July August September October November December
BUDGET $ 160,000.00
YTD ACTUAL $ 72,615.94
YTD VARIANCE $ 87,384.06
PACE $ 290,463.76
PACE VARIANCE $ (130,463.76) January Town Meeting - will request additional funds
Policy development
25% $
18,224.92
Alcohol licenses
$
7,311.16 $
840.88 $
Town Meeting
$
3,150.64
1,904.50 $
1,504.00 $
$
666.00
$
2,484.64
Charter project
$
1,808.14
$
551.00
$
129.50
$
1,127.64
Zoning Bylaw project
$
13,266.14
$
324.00
$
1,921.50
$
11,020.64
Construction projects
4% $
2,611.00
Public Library
$
1,334.50
$
1,242.00
$
37.00
$
55.50
TLT RMHS litigation
$
592.00
$
240.50
$
55.50
$
296.00
Oakland Road land
$
684.50
$
407.00
$
277.50
Town Issues
14% $
10,331.66
Alcohol licenses
$
7,311.16 $
840.88 $
873.50 $ 5,596.78
RMLD
$
1,904.50 $
1,504.00 $
180.00 $ 220.50
Firearm bylaw
$
1,097.50
$
1,097.50
celltower leases
$
18.50
1,205.00
$ 18.50
Land Use Issues
44% $
31,816.98
Summer Ave
$
3,028.50
$
1,419.00 $
1,184.00 $ 425.50
James Road
$
1,247.00
$
1,247.00
Pearl Street
$
2,000.50
$
795.50 $
1,205.00
Gardner Street
$
998.84
$ 998.84
South Street
$
24,542.14
$
277.50 $ 4,264.64
Other issues 13% $ 9,631.38
General $ 9,109.38 $ 2,868.88 $ 2,037.50 $ 4,203.00
Brackett & Lucas $ 522.00 $ 522.00
January
$ 20,000.00
settlement
this bylaw shall not apply to the lawful defense of life or property, nor to any law enforcement officer acting in
the discharge of his duties, nor to the use of such weapon at any military exercises or any established rifle
range,
or take any other action with respect thereto.
By Petition
Background: In mid -July 2014, two residents at a home ,vr'ear Timberneck Swamp contacted the Town
Manager and Board of Selectmen and expressed a desire to prohibit hunting on a private piece of land in the
middle of the nearby swamp. Public Safety and Conservation officials met to discuss and then met with the
residents in early August. The same residents had previously reported `shots fired', but no evidence has ever
been found. Neighbors were interviewed and soire,rfientioned that echoes from the nearby rifle range could
sometimes be heard in the area. 7�//
In November this Article was added to th,Warrarlt at the last minute, which did not allow for a desired public
process for all residents affected by this bylaw ch ve in various sections of town. The Selectmen
expressed an interest in moving that discussion to the Annual own Meeting in April 2015. Subsequently, over
100 residents, generally in the area of Timberneck Swamp, si ned a petition to bring this Article to January
2015 Special Town Meeting. On December 9, 2014 the Select ed the Warrant for the Special Town
Meeting, including this petitioned Article as is required. They notified all ffected residents of this petitioned
Bylaw change in advance, and held an information session on that same night.
Finance Committee Report: No report
Bylaw Committee a ort: The Bylaw Committee recommends this Article by of x -x -x at their meeting
on December 8, 14.
ARTICLE 6 To see if the Town will vote to amend the General Bylaws by adding section 3.3.6 as follows:
3.3.6 Permanent Building Committee
There shall be a Permanent Building Committee ( "PBC ") consisting of five (5) Permanent Members and,
except as otherwise provided herein, up to two (2) Associate Members for each project that the PBC
undertakes. Permanent and Associate Members of the PBC shall be appointed by an Appointment Committee
consisting of the Chair of the Board of Selectmen, the Chair of the School Committee and the Town Moderator.
Permanent Members shall be volunteers having practical experience and skills in professions that concentrate
on the design, construction, management and financing of commercial / institutional buildings such as
architects: civil engineers; structural engineers; mechanical, electrical and plumbing (MEP) engineers, building
contractors, project managers, property managers, attorneys and building tradespersons. The terms shall be
so arranged that as nearly an equal number of terms as possible shall expire each year.
Associate Members may be appointed for each individual project that the PBC undertakes. Associate
Members shall have the same participation and voting rights as Permanent Members on matters affecting the
particular project for which they were appointed. Associate Members shall be registered voters of the Town,
selected by the Board or Committee that proposes a particular building or renovation project (the "Sponsoring
Agency ") and shall serve only for the time during which the PBC is exercising its functions with respect to such
as'
project. In the event that a particular project is subject to participant requirements of a state funding authority,
the Appointment Committee may appoint additional Associate Members to the PBC for that particular project;
provided, however, that, in no event, shall the aggregate number of Permanent and Associate Members for a
particular project exceed nine (9). Quorum requirements for the PBC shall be the majority of the Permanent
and Associate Members for a particular project.
The PBC shall be responsible for the oversight and management of all major municipal and school building
design studies and construction projects having expected aggregate costs exceeding two million dollars
($2,000,000). The PBC shall present all such projects to the Finance Committee for consideration of funding
options and shall sponsor and present all such projects to Town Meeting for its consideration and approval of
funding.
The PBC shall work with the School Committee, the Board of Selectmen and any other Sponsoring Agency
The Sponsoring Agency shall notify the PBC of its intention to undertake any such projects within seven (7)
calendar days of a positive vote or general affirmation to do so.
The PBC shall work with the Director of Facilities to compile an inventory of the physical condition and
anticipated repairs and renovations of all existing municipal buildings and will summarize its findings in a
biannual report to Town Meeting.
or take any other action with respect thereto.
Bylaw Committee
Background:
ARTICLE 7 To see if the Town will vote to amend the Reading Home Rule Charter as shown herein,
subject to approval by the voters at a local election:
0
Town of Reading Home Rule Charter Article 2 - Representative Town Meeting
In establishing such boards or committees, the Town Meeting shall provide for the appointment of
members either by an appointment committee established for that purpose or by an existing board or
committee.
[Amended November 19, 2001 - Article 12]
[Amended November 15, 2004 - Article 16 and approved by vote of the Town on April 5, 2005]
2.12.1 Finance Committee
There shall be a Finance Committee consisting of nine (9) voters of the Town, appointed for
three -year staggered terms so arranged that three (3) terms expire on June 30 each year. No
Finance Committee Member shall serve for more than three (3) consecutive terms; provided,
! however, that an appointment to the Finance Committee to fill an unexpired term that has less
,,however,
two (2) years remaining shall not be counted towards the three (3) consecutive terms.
ie No Finance Committee Member shall be an elected or appointed Town Officer or an employee of
�r Y the Town. A Finance Committee Member may be an elected Town Meeting Member but shall
serve on no other standing committee.
Finance Committee members shall be appointed by majority vote of an Appointment Committee
chaired by the Moderator and consisting of the Moderator, the Chairman of the Board of
Selectmen, and the Chairman of the Finance Committee. The Appointment Committee shall fill
any vacancy on the Finance Committee.
The Finance Committee shall have all the powers and duties granted to Finance Committees by
the laws of the Commonwealth of Massachusetts, Town Bylaw, any Town Meeting vote and other
applicable laws. In addition to these powers, the Finance Committee shall have the power to
investigate the books, accounts, records and management of any office, board or committee in
Town, and may use agents in carrying out such investigations. The Finance Committee shall
submit a written report to the Town Meeting setting forth its findings, approvals or disapprovals on
all Articles in the Warrant that involve the expenditure of funds. The Finance Committee shall take
reasonable action to submit its report at least seven (7) days (see Sec.8.5) before Town Meeting;
provided, however, that such report shall not preclude further action or reconsideration by the
Finance Committee.
[Amended November 15, 2004 - Article 16 and approved by vote of the Town on April 5, 2005]
2.12.2 Bylaw Committee
There shall be a Bylaw Committee consisting of five (5) voters of the Town, appointed for three
(3) year staggered terms expiring on June 30.
Bylaw Committee members shall be appointed by majority vote of an Appointment Committee
chaired by the Moderator and consisting of the Moderator, the Chair of the Board of Selectmen,
and the Chair of the Bylaw Committee. The Appointment Committee shall fill any vacancy on the
Bylaw Committee.
The Bylaw Committee may propose and shall consider Town Meeting Warrant articles offering
changes in the Charter, General Bylaws, petitions for special acts, or local acceptance of State
Statutes that are subject to Town Meeting acceptance; and may consider Zoning Bylaw changes
and shall submit a written report to the Town Meeting setting forth its findings on all such Articles
in the Warrant. The Bylaw Committee shall take reasonable action to submit its report to the
Town Meeting at least seven (7) days (see Sec.8.5) before Town Meeting; provided, however,
that such report shall not preclude further action or reconsideration by the Bylaw Committee.
Within one (1) year of any adopted change to the Charter, the Bylaw Committee shall propose
any revisions to the General Bylaws that it deems to be necessary as a result of such change.
16 Reading Home Rule Charter — January 2015 Special Town Meetin
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T 4ea5,ng Home Rule Charter Article 7 — Budget and Capital Improvements Program
�j
RTICLE 7 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM
7.1 Fiscal Year
The fiscal year of the Town shall begin on July first (1st) and end on June thirtieth (30th), unless
another provision is made by the Massachusetts General Laws.
7.2 Submission of Proposed Budget
At least four (4) months before the start of the fiscal year and following consultation with the Board of
Selectmen on the Municipal Government portions of the budget, the Town Manager shall submit to
the Finance Committee a proposed budget for the ensuing fiscal year with an accompanying budget
message and supporting documents. He shall simultaneously provide for the publication in a local
news medium of a general summary of the proposed budget, and a notice stating the times and
places where complete copies of his proposed budget shall be available for examination by the
public.
[Amended November 21, 2011 - Article 29 and approved by vote of the Town on March 6, 2012]
7.3 School Committee Budget
The budget requested by the School Committee shall be submitted to the Town Manager at least five
(5) months before the start of the fiscal year to enable him to prepare the total Town budget pursuant
to Section 7.2.
Public Hearing — At least fourteen (14) days before the meeting at which the School Committee is to
vote on its budget request, the School Committee shall cause to be published in a local news medium
a general summary of such budget request. The summary shall indicate specifically any major
variations from the current year's budget and the reasons for such variations and a notice stating the
times and places where complete copies of the budget shall be available for examination by the
public, as well as the date, time and place, not less than seven (7) days (see Sec.8.5) following such
publication, when a public hearing shall be held by the School Committee on the budget request.
7.4 Budget Message
The Budget Message submitted by the Town Manager shall explain the proposed budget for all Town
agencies, both in fiscal terms and in terms of work programs. The Budget Message shall include a
current Table of Organization and may include a proposed Table of Organization.
7.5 The Proposed Budget
The proposed budget shall provide a complete financial plan for all Town funds and activities; shall be
balanced to the funds available; and shall present the budget as requested by the School Committee
for the ensuing year. Except as may otherwise be required by the Massachusetts General Laws or by
the Charter, the proposed budget shall be in the form that the Town Manager deems desirable. In his
presentation of the budget, the Town Manager shall make use of modern concepts of fiscal
presentation so as to furnish a high level of information and maximum financial control. The proposed
budget shall show the actual and estimated income and expenditures for the previous, current and
ensuing fiscal years and shall indicate in separate sections:
(a) Proposed expenditures for current operations during the ensuing fiscal year, detailed by
Town Agency, function and work programs, and the proposed methods of financing such
expenditures.
(b) Proposed capital expenditures during the ensuing fiscal year, detailed by Town Agency,
and the proposed method of financing each such capital expenditure.
(c) Estimated surplus revenue and free cash at the end of the current fiscal year, including
estimated balances in any special accounts established for specific purposes.
(d) All encumbered funds from prior fiscal years.
33 Reading Home Rule Charter — January 2015 Special Town 3
Town of Reading Home Rule Charter Article 7 — Budget and Capital Improvements Program
7.6 Action on the Budget
7.6.1 Public Hearing — The Finance Committee shall, forthwith upon receipt of the proposed budget,
provide for publication in a local news medium of a notice stating the date, time and place, not
less than five (5) nor more than fourteen (14) days following such publication, when a public
hearing shall be held by the Finance Committee on the proposed budget.
7.6.2 Finance Committee Meetings — The Finance Committee shall consider in public meetings the
detailed expenditures proposed by the Town Manager for each Town Agency, and may confer
with representatives of any such Town Agency in connection such considerations. The Finance
Committee may require the Town Manager or any other Town Agency to provide such additional
information as it deems necessary or desirable in furtherance of its responsibilities.
7.6.3 Presentation to the Town Meeting — The Finance Committee shall file a report of its
recommendations with the Town Clerk in sufficient time to be distributed to all Town Meeting
Members at least fourteen (14) days before action on the budget Warrant Article is to begin. The
budget to be acted upon by the Town Meeting shall be the budget as proposed by the Finance
Committee; provided, however, that such budget may be amended by the Town Meeting.
7.6.4 All Warrant Articles requiring an appropriation shall be considered and reported thereon by the
Finance Committee.
7.7 Capital Improvements Program
The Town Manager shall submit a Capital Improvements Program to the Board of Selectmen and the
Finance Committee at least thirty (30) days before the date fixed for submission of his proposed
budget. Such Capital Improvements Program shall contain:
(a) A general summary of its contents;
(b) A list of all capital improvements proposed to be undertaken during the ensuing five (5)
years, with supporting information as to the need for each capital improvement; and
(c) Cost estimates, methods of financing and recommended time schedules for each such
capital improvement.
The Capital Improvements Program may further contain the estimated annual cost of operating and
maintaining each such capital improvement. This information may be annually revised with regard to
the capital improvements still pending or in the process of being acquired, improved or constructed.
34 Reading Home Rule Charter — January 2015 Special Town Mee
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