HomeMy WebLinkAbout2014-10-27 Cultural Council Minutesevr° or Go
Town of Reading
Meeting Minutes
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Board - Committee - Commission - Council:
Cultural Council
Date: 2014 -10 -27
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Business
Attendees: Members - Present:
Time: 7:00
RECEIVED
[OWN CLERK
",DING. MASS.
lm4 Nov -b a 2- Je
Location: Arts and Crafts Room
Session:
Nancy Snow, Donna Schenkel, Maryann Kozlowski, Catherine Folan,
Rosemary Lewis
Members - Not Present:
Jacalyn Shelton Wallace
Others Present:
Lynne Cassinari
Minutes Respectfully Submitted By: Rosemary Lewis
Topics of Discussion:
The meeting was called to order at 7:10 pm in the Arts and Crafts Room of the Pleasant
Street Senior Center by Donna Schenkel. Minutes of the September meeting were
reviewed. The date the Annual Report is due was corrected to January 15, 2015; Minutes
were then approved.
Treasurer's report was postponed until Cate arrived.
New member training was completed by Donna and Rosemary. Maryann still needs to
complete the Conflict of Interest training for the Town.
There was discussion about trying to find new members and whether or not there should be
attendance requirements. Donna will check with Laura Gemme to see if the By -Laws
address attendance requirements. Donna will contact Jacalyn about whether she will be
able to attend future meetings, as she has been absent for several. Currently there is one
unfulfilled spot on the council. The person Donna had contacted about volunteering
declined. Everyone was encouraged to contact people who might be interested in serving
on the council.
Publicity efforts for the current campaign were reviewed and all were felt to have been
effective, especially the Reading Recreation's catalog ad, Community Connection, signs on
the common, Letter to schools, fliers and press release to the Chronicle. No one saw the
information in the Patch. There was discussion about providing a workshop in the spring
about how to apply for a grant. Donna asked if the State Council might come to run the
workshop. Vanessa Wu, our liaison, is no longer with the MCC. Lynne thought we could
prepare a power point presentation and have a question and answer session, possibly with
some former Grantees present. Maryann will look Into setting this up.
The meeting schedule for the year was presented. There is a conflict with a special Town
Meeting in January, so the date was changed to 1/12/15. Donna will secure a location for
that meeting. The following dates were then approved for the year's schedule:
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November 3, 2014
December 1, 2014
January 12, 2015
February 2, 2015
March 2, 2015
April 6, 2015
May 4, 2015
Grant applications were distributed and there was discussion about general requirements
and invitations to applicants to attend the November meeting to provide additional
information about their projects. According to our guidelines, the projects must take place
in Reading, there must be a specified date and venue. Some of the applications did not
meet these requirements. Letters will be emailed tomorrow to invite applicants to the
November 4 meeting.
Cate arrived and presented the Treasurer's Report for June. All submissions for grants have
been paid to date. July and August reports have just come in and will be presented as soon
as possible. Lynne submitted a receipt for parking fees when she attended the State
Meeting. Reimbursement was approved by motion and vote. This year's grant allocation
from the State Is $5700. Lynn suggested that we allocate the maximum amount allowable
(5 %) for administrative costs, as we have depleted the funds in the past year. A motion
was made, seconded and approved to allot 5% for administrative costs from this year's
total.
Meeting adjourned at 8:15 pm.
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