HomeMy WebLinkAbout2014-10-06 School Committee Packet School Committee Meeting
October 6, 2014
Superintendent's Conference
Room
Office Hours 6:30 P.M.
Open Session 7:00 P.M.
Town of Reading
Meeting Posting with Agenda
.3.11*
Board - Committee - Commission - Council:
School Committee
Date: 2014-10-06 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session
Meeting Called By: Linda Engelson on behalf of the Chair
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
Office Hours
Mrs. Borawski&Mrs. Snow Dockser
AGENDA
7:00 p.m.
Call to Order
II Recommended Procedure
A. Public Input(I)
B. Reports
1. Students
2. Liaison
3. Superintendent
4. Sub-Committee
5. Assistant Superintendents
6. Director of Student Services
C. Continued Business
1. Second Reading and Acceptance of Revised of Policy JICFB—Bullying Prevention
(A)
2. Second Reading and Acceptance of Revised Policy ACAB/ACAC—Discrimination&
Harassment Grievance Procedure(A)
3. Early Childhood Education Working Group&Enrollment Update(I)
D. New Business
1. Coolidge Middle School Presentation (I)
2. First Reading of Policy IJOA—Student Field Trips(A)
3. Approval of Coolidge 8th Grade Field Trip to New York City(A)
E. Routine Matters
1. Bills and Payroll (A)
2. Minutes(A)
September 22, 2014
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page I 1
'-5 Town of Reading
,,,:3717 Meeting Posting with Agenda
3. Bids and Donations(A)
Accept a Donation from the Wood End PTO
Accept a Donation to Coolidge
Accept Donations to RMHS
Accept a Donation from the Young Women's League
4. Calendar(I)
F. Information
G. Executive Session
III Future Business
► Informational A Action Item
All times are approximate and may change.
This Agenda at hehmeet meeting.However the agenda does not necessarily iinnclude topics
ll matters which may reasonably anticipates will be
up at this meeting cussed
Page 12
John F.Doherty,Ed.D.
Superintendent of Schools Craig Martin
Assistant Superintendent
82 Oakland Road for Learning and Teaching
Reading,MA 01867
Phone:781-944-5800
Fax:781-942-9149 Martha J.Sybert
Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Coolidge Middle School Presentation
Coolidge Middle School, along with all schools in the district, has been implementing the Multi-Tiered
Systems of Support(MTSS) in order to define, teach, and support positive behaviors throughout our
school community. These behaviors stem from our newly-developed Coolidge Community Core Values,
which we are excited to share with the School Committee. When students struggle with
holding/modeling the values, interventions are being developed and put into practice to help support
positive redirection of the behaviors. This work is being led by the MTSS team, which includes team
leader representatives from all Coolidge teams, the two administrators, and one school psychologist. An
important part of the work is to get input from the constituents of the community, including staff,
students, and parents, and for all constituents to then hold true to the values. The work began last spring
and will continue throughout the year. It was originally initiated by Sara Burd, and is supported by
WEDIKO, a consulting firm who provides guidance through the process.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
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COOLIDGE COMMUNITY CORE VALUES
ALL community members are "PART" of our values/
PERSEVERANCE
• Always do your personal best
• Stay committed to your goals
• Practice consistently
• Rebound and recover
• Use various problem solving strategies
• Take chances; go beyond your comfort zone
• Advocate for yourself
ACCOUNTABILITY
• Be honest in your work
• Think before you act to make good choices
• Take ownership of your actions
• Be reflective
• Honor your commitments
• Strive to be organized
RESPECT
• Be honest with yourself and others
• Appreciate what you have to offer
• Be kind, caring and courteous
• Understand and accept differences
• Use good manners
TEAMWORK
• Present your most positive self
• Be reliable
• Be a good listener
• Be inclusive
• Stand up for others even when it's uncomfortable
• Solve problems collaboratively and peacefully
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Coolidge Community Core Values Homeroom Activities 2014
Perseverance Videos:
• Kyle Maynard-ESPN (11 minute clip)
https://www.youtube.com/watch?v=czXTkNyzF98
• Simon Cowell Teared-Most touching X factor audition 9-12-2012 (10 minute clip)
https://www.youtube.conn/watch?v=oim6yGyxSRQ
• Phil Hansen-Embrace the Shake (10 minute clip)
https://www.youtube.com/watch?v=YrZTho o is
• SC Featured:Carry On(21 minutes long)or shortened clip as alternative High School Teammates
&wrestlers carry on(13 minutes)
https://www.youtube.com/watch?v=R7b9DJQZtps(long version)
https://www.voutube.com/watch?v=LLvzwlJvxc4 (short version)
• Lion King HD-Learning from mistakes(wisdom p 5) (1 minute clip)
httos://www.youtube.com/watch?v=yjuNxUtZUF0
Possible Discussion Questions:
• How is this video an example of perseverance?
• What do you feel was the message and/or messages of this story?
• Has anyone ever given up on something they enjoyed because it was too hard or because you
didn't feel good enough at it?
• What are some reasons we may give up on things?
• Why is it important to keep trying?
• Persisting at something hard can be challenging.What is an example of something that you
persisted on and succeeded at in or out of school?
• What did you learn or what were you reminded of from this video clip?
• Feeling like we are failing at something can be really frustrating and upsetting.What are some
ways you deal with frustration?
Accountability Videos:
• Prudential:Overcoming Temptation(in Marshmallows and in Life) (3 minute clip)
(may want to stop clip at 2 minutes 50 seconds)
https://www.youtube.com/watch?v=sT7fbayfNBU
• Profound Choices. Inspiration and Motivation to Help You Make the Best Choices. (4 minute clip)
https://www.youtube.com/watch?v=o9PHOsiFUFs
Discussion Questions(marshmallow challenge video):
• How does this video relate to accountability?
• Why do you think some kids were unable to wait during the challenge?What was the
consequence for those that could not wait?
• Do you ever find yourself being impatient?What are some things that you may lack patience
with in your daily life?
• What are some of the advantages of being patient(able to wait)?
• What are the messages of this video clip?
• Good choices can be hard to make.Can you share a choice you had to make that was difficult for
you?
• Have you ever made a decision that you later regretted?Why do we make poor decisions at
times?
• What are some things we can do to make better choices?
Discussion Questions(profound choices video):
• Have you ever really wanted to do something, but deep down you felt it wasn't right? How did
you decide what to do?
• How often do you think about whether something is right or wrong before you decide to do it?
• Why do people sometimes do the right thing even when it's not as easy or as much fun as
something else?
• When you're faced with a choice between right and wrong,what influences your decision?
• What would happen if nobody cared about doing the right thing?
• How do you know when something you might do is right or wrong?
Respect Videos:
• High school wrestler shows his competitor an incredible kindness(6 minute clip)
https://www.youtube.com/watch?v=ISLa0mYBMik
• Football players protect special needs girl from bullies (3 minute clip)
https://www.youtube.com/watch?v=gtkHsARkHbg
• A 1st graders act of kindness just restored our faith in humanity (3 minute clip)
https:fiwww.youtube.com/watch?v=j13nmUEkC2k1
Discussion Questions:
• Why was this video an example of respect?
• What are the messages of this story?
• Small acts of kindness can have a big impact.Can anyone share something that they have done
or someone has done for them that had a big impact?
• Is it hard to include others that we feel are different from us?Why or why not?
• Have you ever felt excluded? If so, how does it feel?
• Why is it important to include others?
• What are some ways you can help to include others?
Group Games(paper copies of directions will be in all staff mailboxes)
Respect:
-Share and Tell(great group games pg 29)
Teamwork
-Bid and build (104 activities that build pg 30)
-cup stack(104 activities that build pg 44)
Silent Ball (but not silent)
-Choose a core value and a location(i.e."classroom). As one student throws the ball to another,the
student receiving the ball can given an example of that value in that space.
ADVISORY CORE VALUES PROJECT: Team
September 22 - October 10
Over the next three weeks,advisory groups will connect with our new Coolidge Community
Core Values in a more personal way. Our team has decided to
There are two rules: all members of the advisory group need to be involved in the project,
and the work should be student-generated!
Marie and Sarah will be stopping by to take videos or pictures of the process, which will be
shared at the Core Values assembly on October 17! They would also love to display any
visuals at the assembly as well.
Thank you for participating!
A reminder, the schedule is as follows:
Week 5 (Week of September 22)
Monday, Sep. 22 Tuesday, Sep. 23 Wednesday, Thursday, Sep. Friday, Sep. 27
Sep. 25 26
Present Core Values Core Values Projects 55R No School Core Values
Projects. Come up with an Projects or
idea/plan. homeroom activity
Week 6 (Week of September 29th)
Monday, Sep. 29 Tuesday, Sep. 30 Wednesday, Thursday, Oct. Friday, Oct. 3
Oct. 1 2
Core Values Projects Core Values Projects 55R SSR Core Values
Projects or
homeroom activity
Week 7 (Week of October 6)
Monday, Oct. 6 Tuesday, Oct. 7 Wednesday, Thursday, Oct. Friday, Oct. 10
Oct. S 9
Core Values Projects(if Core Values Projects 5SR 55R Core Values
not done)OR Organize (if not done)OR Projects or
Students(if done with 55R if complete. homeroom activity.
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John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Second Reading of Revised Policy JICFB—Bullying Prevention
At our meeting on Monday evening I will ask the School Committee to approve the second reading and
accept the Revised Policy JICFB—Bullying Prevention.
I have attached a copy of the revised policy which includes the School Committee's recommendations,
for your information.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
File: JICFB
BULLYING PREVENTION
The Reading Public Schools is committed to providing a safe, positive and productive
educational environment where students can achieve the highest academic standards. No
student shall be subjected to harassment, intimidation,bullying, or cyberbullying.
POLICIES AND PROCEDURES FOR REPORTING AND RESPONDING TO BULLYING AND
RETALIATION
The Reading Public Schools has implemented the following procedures to receive and respond
to reports of bullying or retaliation.This policy and procedures will ensure that members of the
school community—students, parents,and staff—know what will happen when incidents of
bullying occur. All reporting forms and procedures will be shared with all school staff members
and parents and guardians at the beginning of school each year, included in new student
packets throughout the year, and posted on each school's and the district websites.An
anonymous reporting procedure will also be available to families.Anyone who files a report will
be informed of the next steps in the investigatory process. Specific follow through from report
will be communicated according to laws and contracts which protect the confidentiality of all
involved.
A. Definition-Bullyinq Prohibited
Bullying may take a variety of forms. It is unacceptable in a school or work
environment. As a result,no student or employee shall be subjected to harassment,
intimidation, bullying, or cyber-bullying in a public educational institute:
1. "Bullying"means the repeated use by one or more students or by a member of
school staff including,but not limited to,an educator,administrator,school nurse,
cafeteria worker,custodian,bus driver, athletic coach,advisor to an
extracurricular activity or paraprofessional of an unwelcome written,verbal or
electronic expression or a physical act or gesture or any combination thereof,
directed at a target that: (i)causes physical or emotional harm to the target or
damage the target's property;student or employee, (ii)places the target in
reasonable fear of harm to himself or of damage to his property; (iii)creates a
hostile environment at school for the target; (iv)infringes on the rights of the
target at school; or(v)materially and substantially disrupts the education process
or the orderly operation of a school. For the purposes of this section, bullying
shall include cyber-bullying.
The behavior must interfere with a student's academic performance or ability to
learn,or interfere with a student's ability to participate in or benefit from services,
activities,or privileges:
a. that are being offered through the school district;or
b. During any education program or activity;or
c. While in school, on school equipment or property, in school
vehicles, on school buses,at designated school bus stops,at
school-sponsored activities,at school-sanctioned events; or
2. "Cyber-bullying"means, bullying through the use of technology or any electronic
communication,which shall include, but shall not be limited to, any transfer of
signs,signals,writing, images,sounds,data or intelligence of any nature
transmitted in whole or in part by a wire, radio, electromagnetic, photoelectronic
or photo optical system, including but not limited to,electronic mail, internet
communications, instant messages or facsimile communication. Cyber-bullying
shall also include(i)knowing impersonation of another person as the author of
posted content or messages, if the creator or impersonation creates any of the
conditions enumerated in clauses(i)to(v), inclusive,of the definition of bullying.
Cyber-bullying shall also include the distribution by electronic means of a
communication to more than one person or the posting of material on an
electronic medium that may be accessed by one or persons.
a. Cyber-bullying may occur through the use of data,telephone or
computer software that is accessed through a computer,computer
system, or computer network or any public education institute.
b. As used in this Section,"electronic communication"also means
any communication through an electronic device including, but not
limited to a telephone, cellular phone,computer or pager.
3. "Aggressor"is a student or member of a school staff including, but not limited to,
an educator, administrator,school nurse,cafeteria worker,custodian, bus driver,
athletic coach,advisor to an extracurricular activity or paraprofessional who
engages in bullying, cyber-bullying,or retaliation.
4. "Target"is a student or group of students against whom bullying, cyber-bullying,
or retaliation has been perpetrated.
I Bullying is prohibited and the RPS will intervene when prohibited actions occur
• On school grounds;
• On property immediately adjacent to school grounds;
• At school-sponsored or school-related activities;
• At functions or programs whether on or off school grounds;
• At school bus stops;
• On school buses or other vehicles owned, leased or used by the school district;or,
• Through the use of technology or an electronic device owned, leased or used by the
Reading Public Schools.
Bullying and cyber-bullying are prohibited. The RPS will intervene when prohibited actions
occur-at a location,activity,function or program that is not school-related or through the use of
technology or an electronic device that is not owned, leased or used by the Reading school
district if the act or acts in question:
• create a hostile environment at school for the target;
• infringe on the rights of the target at school;and/or
• materially and substantially disrupts the education process or the orderly operation of a
school.
The following procedures are based on the requirements of M.G.L. c.71, §370. In addition to
the requirements of M.G.L. c.71,§370,where the alleged conduct is on the basis of race,
color, national origin, age,gender,gender identity or expression,sexual orientation,disability or
religion,the district should also consider whether the conduct constitutes a hostile environment
based on those protected classes,consistent with its Discrimination and Harassment Grievance
Procedures.
A. Reporting bullying or retaliation. Reports of bullying or retaliation may be made by staff,
students, parents or guardians,or others, and may be oral or written. Oral reports made by
or to a staff member will be recorded in writing. A school or district staff member is required
to report immediately to the principal or designee any instance of bullying or retaliation the
staff member becomes aware of or witnesses. Reports made by students,parents or
guardians, or other individuals who are not school or district staff members, may be made
anonymously. The school or district will make a variety of reporting resources available to
the school community including,but not limited to,an Incident Reporting Form,' a dedicated
mailing address, and an email address.
Use of an Incident Reporting Form is not required as a condition of making a report. The
school or district will: 1)include a copy of the Incident Reporting Form in the beginning of
the year packets for students and parents or guardians;2)make it available in the school's
main office,the counseling office,the school nurse's office,and other locations determined
by the principal or designee; and 3)post it on the school's website. The Incident Reporting
Form will be made available in the most prevalent language(s)of origin of students and
parents or guardians.
At the beginning of each school year,the school or district will provide the school
community, including administrators, staff,students,and parents or guardians,with written
notice of its policies for reporting acts of bullying and retaliation. A description of the
reporting procedures and resources, including the name and contact information of the
principal or designee,will be incorporated in student and staff handbooks, on the school or
district website, and in information about the Plan that is made available to parents or
guardians.
1. Reporting by Staff
A staff member will report immediately to the principal or designee when he/she witnesses
or becomes aware of conduct that may be bullying or retaliation. The requirement to report
to the principal or designee does not limit the authority of the staff member to respond to
behavioral or disciplinary incidents consistent with school or district policies and procedures
for behavior management and discipline.
2. Reporting by Students, Parents or Guardians,and Others
The school or district expects students, parents or guardians,and others who witness or
become aware of an instance of bullying or retaliation involving a student to report it to the
principal or designee. Reports may be made anonymously, but no disciplinary action will be
I See Appendix for Reporting Form.
taken against an alleged aggressor solely on the basis of an anonymous report. Students,
parents or guardians,and others may request assistance from a staff member to complete a
written report. Students will be provided practical,safe, private and age-appropriate ways to
report and discuss an incident of bullying with a staff member, or with the principal or
designee.
Please note: If target is perceived to be in immediate physical danger,a report should be
made verbally or through direct communication as well as through other forms.
B. Responding to a report of bullying or retaliation.
1. Safety
Before fully investigating the allegations of bullying or retaliation,the principal or designee
will take steps to assess the need to restore a sense of safety to the alleged target and/or to
protect the alleged target from possible further incidents. Responses to promote safety may
include,but not be limited to,creating a personal safety plan; pre-determining seating
arrangements for the target and/or the aggressor in the classroom,at lunch, or on the bus;
identifying a staff member who will act as a"safe person"for the target;and altering the
aggressor's schedule and access to the target. The principal or designee will take additional
steps to promote safety during the course of and after the investigation, as necessary.
Interventions will consider the rights of both the target and the aggressor, putting the onus of
consequences on the aggressor where possible.
In determining the steps necessary to restore a sense of safety to the alleged target and/or
to protect the alleged target from possible further incidents.the principal or designee shall
consider that certain students may be more vulnerable to becoming a target of bullying or
harassment based on actual or perceived differentiating characteristics, including race,
color, religion,ancestry,national origin, sex,socioeconomic status. homelessness,
academic status,gender identity or expression, physical appearance.pregnant or parenting
status, sexual orientation. mental. physical,developmental or sensory disability or by
association with a person who has or is perceived to have one or more of these
characteristics.
The principal or designee will implement appropriate strategies for protecting from bullying
or retaliation a student or staff member who has reported bullying or retaliation,a student or
staff member who has witnessed bullying or retaliation,a student or staff member who
provides information during an investigation,or a student or staff member who has reliable
information about a reported act of bullying or retaliation
2. Obligations to Notify Others
a. Notice to parents or guardians. Upon determining that bullying or retaliation has
occurred,the principal or designee will promptly notify the parents or guardians
of the target and the aggressor of this,and of the procedures for responding to it.
There may be circumstances in which the principal or designee contacts parents
or guardians prior to any investigation. Notice will be consistent with state
regulations at 603 CMR 49.00.
b. Notice to Another School or District. If the reported incident involves students
from more than one school district,charter school, non-public school,approved
private special education day or residential school,or collaborative school,the
principal or designee first informed of the incident will promptly notify by
telephone the principal or designee of the other school(s)of the incident so that
each school may take appropriate action. All communications will be in
accordance with state and federal privacy laws and regulations, and 603 CMR
49.00.
c. Notice to Law Enforcement. At any point after receiving a report of bullying or
retaliation, including after an investigation, if the principal or designee has a
reasonable basis to believe that criminal charges may be pursued against the
aggressor,the principal will notify the Reading Police Department. Notice will be
consistent with the requirements of 603 CMR 49.00 and locally established
agreements with the local law enforcement agency. Also, if an incident occurs
on school grounds and involves a former student who is no longer enrolled in
school,the principal or designee shall contact the Reading Police Department if
he or she has a reasonable basis to believe that criminal charges may be
pursued against the aggressor.
In making this determination,the principal will,consistent with the Plan and with
applicable school or district policies and procedures,consult with the school
resource officer, if any,and other individuals the principal or designee deems
appropriate.
C. Investigation. Upon receipt of a report or complaint that would, if true,constitute bullying,
cyber bullying,or retaliation,the principal will promptly commence an investigation. In
investigating any such complaint,the principal or designee will interview students, staff, and
any witnesses to the alleged conduct.To the extent practicable and consistent with the
principal's obligation to act promptly and to thoroughly investigate and address the matter,
the principal or designee will maintain confidentiality during the investigative process and
shall not disclose unnecessary or confidential information to interview subjects. During any
such interviews,the principal will inform the target,aggressor, and all witnesses that
retaliatory treatment of any individual for reporting or lack of cooperation with an
investigation of bullying will result in disciplinary action may include suspension or expulsion
from school.
Interviews may be conducted by the principal or designee,other staff members as
determined by the principal or designee, and in consultation with the school counselor,as
appropriate. To the extent practicable, and given his/her obligation to investigate and
address the matter,the principal or designee will maintain confidentiality during the
investigative process.
Procedures for investigating reports of bullying and retaliation will be consistent with school
or district policies and procedures for bullying investigations. If necessary,the principal or
designee will consult with legal counsel about the investigation.
At any point after receipt of a report of bullying or retaliation, including after an investigation,
the principal shall notify the Reading Police Department and School Resource Officer if the
principal has a reasonable basis to believe that criminal charges may be pursued against
the aggressor. Notice shall be consistent with the requirements of 603 CMR 49.00 and
established agreements with the local law enforcement agency.The principal shall
document the reasons for his or her decision to notify law enforcement. Nothing in this
section shall be interpreted to require reporting to a law enforcement agency in situations in
which bullying and retaliation can be handled appropriately within the school district or
school.
D. Determinations. Within fifteen(15)school days of the principal's receipt of the complaint of
bullying,cyber bullying,or retaliation,the principal will make a determination based upon all
the facts and circumstances. If there is concern for bodily harm, steps to insure safety will
happen right away. If, after the investigation, bullying or retaliation is substantiated,the
principal will determine what remedial action may be required, if any, and determine what
responsive actions and/or disciplinary action is necessary.The principal's findings and
determinations shall be documented in writing on the Incident Reporting Form.
If the principal or designee determines that a student knowingly made a false allegation of
bullying or retaliation,that student may be subject to disciplinary action.
Depending upon the circumstances,the principal or designee may choose to consult with
the students'teacher(s)and/or school counselor,and the target's or aggressor's parents or
guardians,to identify any underlying social or emotional issue(s)that may have contributed
to the bullying behavior and to assess the level of need for additional social skills
development.
E. Notice of Investigative Findings
Upon determining that bullying or retaliation has occurred,the principal or designee will
promptly notify parents or guardians of the target and aggressor of this,and of the
procedures for responding to it.While prior notice of an investigation shall not be required,
the principal shall not be precluded from notifying the parents of a target or aggressor prior
to completion of the principal's investigation.This communication will be done in the primary
language of the home.
In notifying the parents of a target or aggressor of an investigation or the principal's findings • Formatted:Left,Indent:Left: 0.25",
thereon,the principal shall maintain the privacy and confidentiality of any individual or child Widow/Orphan control,Don't adjust space
who is not the child of the parents to whom the notice is provided.The principal shall ensure between Latin and Asian text,Don't adjust
space between Asian text and numbers
that any notice to the parents complies with applicable state regulations including, but not
limited to,603 CMR 49.00,and shall not report specific information to the target's parent(s)
about the disciplinary action taken against an aggressor unless it involves a"stay away"
order or other directive that the target must be aware of in order to report violations.
The notice to the parents or guardians of the victim shall include information about the
Massachusetts Department of Elementary and Secondary Education's("DESE")problem
resolution system and the process for seeking assistance or filing a claim through the
problem resolution system.The parents of the victim should be provided the following
contact information:.Program Quality Assurance Services. Massachusetts Department of _--(Formatted:Font:(Default)Arial,11 pt
Elementary and Secondary Education,75 Pleasant Street,Malden, MA 02148-4906,
Telephone: 781-338-3700:,TTY: N.E.T. Relay: 1-800-439-2370. ._--[Formatted:Font:(Default)Anal,11 pt
F. Requests for Reconsideration
If either the complaining party or the individual against whom the complaint was made is
dissatisfied with the outcome of the investigation,that person may request, in writing,a
reopening of the investigation or reconsideration of the investigative findings.The written
request shall state the reasons for request and shall be delivered to the Superintendent of the
Reading Public Schools within ten(10)school days or the parents'/guardians' receipt of
notice of the investigative findings.Within five(5)school days of receipt of any such request,
the superintendent shall decide whether or not to reopen the investigation and shall provide
written notification of that determination to the appealing party and to the other party involved.
The filing of a request for reconsideration or a reopening of the investigation shall not stay the
imposition of disciplinary sanctions or the implementation of any safety interventions
determined to be appropriate by the principal.
G. Responses to Bullying
1. Teaching Appropriate Behavior Through Skills-building
Upon the principal or designee determining that bullying,cyber-bullying,or retaliation has
occurred,the law requires that the school or district use a range of responses that balance
the need for accountability with the need to teach appropriate behavior. M.G.L.c.71,§
37O(d)(vi). Reading Public Schools administrators and staff may consider the following skill-
building approaches:
• offering individualized skill-building sessions based on the school's/district's anti-
bullying curricula;
• providing relevant educational activities for individual students or groups of students,
in consultation with guidance counselors and other appropriate school personnel;
• implementing a range of academic and nonacademic positive behavioral supports to
help students understand pro-social ways to achieve their goals;
• meeting with parents and guardians to engage parental support and to reinforce the
anti-bullying curricula and social skills building activities at home;
• adopting behavioral plans to include a focus on developing specific social skills: and
• including offerings,supports and,where appropriate. individual behavior plans
addressing the recognition that certain students may be more vulnerable to Formatted:Font:(Default)Arial,11 Pt
becomin• a tar•et of bull in• or harassment based on actual or•erceived
differentiating characteristics. including race. color, religion. ancestry, national origin.
sex.socioeconomic status, homelessness. academic status,gender identity or
expression. physical appearance. pregnant or parenting status,sexual orientation,
mental, physical,developmental or sensory disability or by association with a person
who has or is perceived to have one or more of these characteristics.
2. Taking Disciplinary Action
If the principal or designee decides that disciplinary action is appropriate,the disciplinary
action will be determined on the basis of facts found by the principal or designee, including
the nature of the conduct,the age of the student(s)involved, and the need to balance
accountability with the teaching of appropriate behavior. Discipline will be consistent with
the Plan and with the school's or district's code of conduct. Possible consequences to
serious incidents of bullying include suspension and expulsion from school.
Discipline procedures for students with disabilities are governed by the federal Individuals
with Disabilities Education Improvement Act(IDEA),which should be read in cooperation
with state laws regarding student discipline.
If the principal or designee determines that a student knowingly made a false allegation of
bullying or retaliation,that student may be subject to disciplinary action.
3. Promoting Safety for the Target and Others
The principal or designee will consider what adjustments, if any,are needed in the school
environment to enhance the target's sense of safety and that of others as well. One strategy
that the principal or designee may use is to increase adult supervision at transition times
and in locations where bullying is known to have occurred or is likely to occur. He/she may
also implement a safety plan. In developing a safety plan,the principal or designee shall
consider that certain students may be more vulnerable to becoming a target of bullying or
harassment based on actual or perceived differentiating characteristics. including race,
color, religion,ancestry. national origin. sex. socioeconomic status, homelessness,
academic status,gender identity or expression,physical appearance, pregnant or parenting
status,sexual orientation, mental. physical. developmental or sensory disability or by,
association with a person who has or is perceived to have one or more of these
characteristics.
Within a reasonable period of time following the determination and the ordering of remedial
and/or disciplinary action,the principal or designee will contact the target to determine
whether there has been a recurrence of the prohibited conduct and whether additional
supportive measures are needed. If so,the principal or designee will work with appropriate
school staff to implement them immediately.
VI. COLLABORATION WITH FAMILIES
Reading Public Schools is committed to promoting a strong home-school partnership
regarding bullying prevention. Each school will provide information to families that will
support common language across the district as well as sharing prevention and identification
strategies.Communication between home and school will be via school notices,school and
district web sites, and parent conferences/presentations on a regular basis.
It will also focus on school and district-specific approaches to collaboration which will take
into account age,climate,socio-economic factors, linguistic,and cultural make-up of
students and the parents.
A. Parent education and resources. The school or district will offer education programs for
parents and guardians that are focused on the parental components of the anti-bullying
curricula and any social competency curricula used by the district or school. The
programs will be offered in collaboration with the PTO,School Councils, Special
Education Parent Advisory Council,or similar organizations.
A. Notification requirements. Each year the school will inform parents or guardians of
enrolled students about the bullying prevention curricula that are being used.This notice
will include information about how parents and guardians can reinforce the curriculum at
home and support the school district or school plan,the dynamics of bullying, including
cyber-bullying and online safety. The school or district will send parents written notice
each year about the student-related sections of the Plan and the school's or district's
Internet safety policy. All notices and information made available to parents or
guardians will be in hard copy and electronic formats,and will be available in the
language(s)most prevalent among parents or guardians. The school or district will post
the Plan and the district Bullying Prevention and Harassment Policy and related
information on its website.
VII. PROHIBITION AGAINST BULLYING AND RETALIATION
The following information will be included in the Bullying Prevention Plan, all student
handbooks,staff handbooks, and in the student code of conduct in accordance with M.G.L.
c. 71, §37O(b).
Acts of bullying,which include cyber-bullying, are prohibited:
(1)Bullying shall be prohibited on school grounds, property immediately adjacent to school
grounds,at a school-sponsored or school-related activity,function or program whether on or
off school grounds, at a school bus stop,on a school bus or other vehicle owned, leased or
used by a school district or school,or through the use of technology or an electronic device
owned, leased or used by a school district or school. Bullying at a location,activity,function
or program that is not school-related, or through the use of technology or an electronic
device that is not owned, leased or used by a school district or school,shall be prohibited if
the bullying: (a)creates a hostile environment at school for the target; (b)infringes on the
rights of the target at school;or(c)materially and substantially disrupts the education
process or the orderly operation of a school.
Retaliation means any form of intimidation, reprisal or harassment directed against a person
who reports bullying, provides information during an investigation about bullying,or
witnesses or has reliable information about bullying.
As stated in M.G.L. c. 71, §370, nothing in this Plan requires the district or school to staff
any non-school related activities,functions,or programs.
IX. RELATIONSHIP TO OTHER LAWS
Consistent with state and federal laws,and the policies of the Reading Public Schools, no
person shall be discriminated against in admission to a public school in Reading or in obtaining
the advantages, privilege and courses of study of such public school on account of race, color,
sex, religion, national origin, age,gender identity,disability,or sexual orientation. Nothing in the
plan prevents the school or district from taking action to remediate discrimination or harassment
based on a person's membership in a legally protected category under local,state, or federal
law,or school or district policies including its Discrimination and Harassment Grievance
Procedures.-
In addition, nothing in the Plan is designed or intended to limit the authority of the school or 4 Formatted:Indent:Left: 0"
district to take disciplinary action or other action under M.G.L. c.71,§§37H or 37H%,other
applicable laws, or local school or district policies in response to violent, harmful,or disruptive
behavior, regardless of whether the Plan covers the behavior.
REFERENCES: Massachusetts Department of Elementary and Secondary Education's Model
Bullying Prevention and Intervention Plan
LEGAL REFS.: Title VII, Section 703,Civil Rights Act of 1964 as amended
Federal Regulation 74676 issued by EEO Commission
Title IX of the Education Amendments of 1972
603 CMR 26.00
MGL 71:370
MGL 265:43,43A
MGL 268:13B
MGL 269:14A
CROSS REFS.: AC, Nondiscrimination
ACAB,Sexual Harassment
JBA,Student-to-Student Harassment
JICFA, Prohibition of Hazing
JK, Student Discipline Regulations
Adopted by the Reading School Committee on December 9,2013
APPENDIX A
BULLYING INCIDENT REPORTING FORM
READING PUBLIC SCHOOLS
*If the target is in danger of immediate danger of life or physical harm,please contact
administration immediately.
1.Name of Reporter.
(Note:Reports may be made anonymously,but no disciplinary action will be taken against an alleged
aggressor solely on the basis of an anonymous report.)
2.Check whether you are the: ❑ Target of the behavior ❑ Reporter(not the target)
3. Check whether you are a: L tudent ataff member(specify role)
CParent ❑Administrator rather(specify)
4.State your school or work site: ❑ RMHS ❑ Coolidge ❑ Parker ❑Wood End
❑ Eaton ❑ Killam ❑Birch Meadow❑ Barrows
5.Information about the Incident:
Name of Target(of behavior)
Name of Aggressor(alleged bully):
Date(s)of Incident(s):
Time When Incident(s)Occurred
Location of Incident(s) (Be specific.)
6.Witnesses(List of people who saw the incident or have information about it):
Name: ❑ Student ❑ Staff ❑Other
Name: ❑ Student ❑Staff ❑Other
Name: ❑ Student ❑Staff ❑Other
7.Describe the details of the incident(including names of people involved,what occurred, and what
each person did and said,including specific words used). Please use additional space on the back,if
necessary.
FOR ADMINISTRATIVE USE ONLY
8.Signature of Person Filing this Report: Date:
(Note:Reports may be filed anonymously;however,an individual may not be subject to discipline on the
basis of an anonymous report of bullying)
9. Form given to: Position: Date:
APPENDIX B
BULLYING INCIDENT INVESTIGATION FORM
READING PUBLIC SCHOOLS
*If the target is in danger of immediate danger of life or physical harm,please contact
administration immediately.
Signature: Date Received:
1.Investigator(s): Position(s):
2.Interviews:
Enterviewed aggressor Name: EJEP/504 Date:
Einterviewed target Name: CIEP/504 Date:
Llnterviewed witnesses Name: EEP/504 Date:
Name: ❑IEP/504 Date:
3.Any prior documented incidents by the aggressor? DYes ENo
If yes,have incidents involved target or target group previously? DYes ❑No
Any previous incidents with findings of bullying or retaliation? DYes ❑ No
Summary of Investigation:
(Please use additional paper and attach to this document as needed.)
CONCLUSIONS FROM THE INVESTIGATION
1.Finding of bullying or retaliation: DYES ONO
❑ Bullying ❑ Incident documented
❑ Retaliation ❑ Discipline referral only
2.Contacts:
❑ Target's parent/guardian Date:
❑Aggressor's parent/guardian Date:
❑ Law Enforcement Date:
3.Action Taken:
❑ Loss of Privileges ❑Detention ❑ Suspension Dates Excluded:
❑ Community Service ❑Education Other
4.Describe Safety Planning:
Follow-up with Target: Scheduled for Initial&date when completed:
Follow-up with Aggressor:Scheduled for Initial&date when completed:
Report forwarded to Principal:Date
(If principal was not the investigator)
Signature and Title: Date:
APPENDIX D
Reading Public Schools
BULLYING PREVENTION AND INTERVENTION INCIDENT ONLINE REPORTING FORM
*If the target is in danger of immediate danger of life or physical harm,please contact
administration immediately.
--(Formatted:Left
(Note: Reports made anonymously will be investigated but no disciplinary action will be
taken against an alleged aggressor solely on the basis of an anonymous report.)
Name of Reporting/Person Filing the
Report:(Not Required)
Check whether you are the: • Target of the behavior
• Reporter(not the target)
Student
• Staff Member(Specify)
Check whether you are a:
Parent
• Administrator
• Other(Specify
Your contact information/telephone
number:
If student,state your school and NA
grade School:.` , Grade: —
If staff member,state our school or NA
work site: y School/WorkSite:
Information about the
Incident:
Name of Target(of behavior):
School and Grade of Target School Grade: NA -7-1
Name of Aggressor(Person who
engaged in the behavior):
School and Grade or Title of the
Aggressor School:= Grade: NA
�. '
Date(s)of Incident(s):
Time When Incident(s)occurred:
Location of Incident(s)(Be as --'
specific as possible):
Is there an online/Internet
component of this incident please
describe?
Witnesses(List people who saw the
incident or have information about
it):
Witness 1:
Witness 2:
Witness 3:
Describe the details of the incident
(including names of people involved,
what occurred,and what each
person did and said including
specific words used).
LLI
Submit I Reset
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Phone:781-944-5800 Director of Finance 8s Operations
Fax:781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Second Reading Revised Policy ACAB/ACAC—Discrimination&Harassment Grievance
Procedure
At our meeting on Monday evening I will ask the School Committee to approve the second reading and
accept the Revised Policy ACAB/ACAC—Discrimination&Harassment Grievance Procedure
I have attached a copy of the revised policy for your information.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
File: ACAB/ACAC
Reading Public Schools
Discrimination and Harassment Grievance Procedures
The Reading Public School system is committed to maintaining a school environment free of
harassment based on race,color,religion,national origin,gender,sexual orientation,gender
identity,age or disability. Harassment by administrators,certified and support personnel,
students,vendors and other individuals at school or at school-sponsored events is unlawful and is
strictly prohibited. The Reading Public Schools requires all employees and students to conduct
themselves in an appropriate manner with respect to their fellow employees,students and all
members of the school community.
Definitions
For the purposes of this procedure:
A. A"Complaint"is defined as an allegation that a student or employee has been
discriminated against or harassed on the basis of race,color,national origin,age,sex,
sexual orientation,gender identity,disability,or religion.
B. "Discrimination"means discrimination or harassment on the basis of race,age,color,
national origin,sex,sexual orientation,gender identity,disability or religion that is
excluded from participation in,be denied the benefits of,or otherwise be subjected to
discrimination under any program or activity of the school.
C. "Harassment"means unwelcome conduct on the basis of race,age,color,national origin,
sex,sexual orientation,gender identity,disability or religion that is sufficiently severe,
persistent or pervasive to create a hostile environment for the individual at school.
Harassment may include insults,name-calling,off color jokes,threats,comments,
innuendoes,notes,display of pictures or symbols,gestures,or other conduct which rises
to the level of a hostile environment.
D. "Sexual Harassment"means unwelcome,sexually offensive or gender-based conduct
which is sufficiently severe,persistent or pervasive to create a hostile environment for the
individual at school. Additionally,under M.G.L.c. 151C,§ 1,the term"sexual
harassment"may also include,but is not limited to,sexual advances,requests for sexual
favors and other verbal or physical conduct of a sexual nature when:—(i)submission to
or rejection of such advances,requests or conduct is made either explicitly or implicitly a
term or condition of the provision of the benefits,privileges or placement services or as a
basis for the evaluation of academic achievement;or(ii)such advances,requests or
conduct have the purpose or effect of unreasonably interfering with an individual's
1
education by creating an intimidating,hostile,humiliating or sexually offensive
educational environment.
When determining whether an environment is hostile,the school district examines the
context,nature,frequency,and location of the sexual or gender-based incidents,as well
as the identity,number and relationships of the persons involved.The school district must
consider whether the alleged harassment was sufficient to have created such an
environment for a reasonable person of the same age,gender,and experience as the
alleged victim,and under similar circumstances.
Harassment and Retaliation Prohibited
Harassment in any form or for any reason is absolutely forbidden. This includes harassment by
administrators,certified and support personnel,students,vendors and other individuals in school
or at school related events. Retaliation against any individual who has brought harassment or
other inappropriate behavior to the attention of school officials or who has cooperated in an
investigation of a complaint under this policy is unlawful and will not be tolerated by the
Reading Public Schools.
Persons who engage in harassment or retaliation may be subject to disciplinary action,including,
but not limited to reprimand,suspension,termination/expulsion or other sanctions as determined
by the school administration and/or School Committee,subject to applicable procedural
requirements.
How to make a complaint
A. Any student who believes that he/she has been discriminated against or harassed should
report their concern promptly to any teacher,guidance counselor,nurse,building
administrator,or central office administrator. The school staff member should then
report the concern to the school principal or Civil Rights Coordinator. If the school
principal receives the report,either verbally or written,he or she will notify the Civil
Rights Coordinator of the Complaint. Students or employees who are unsure whether
discrimination or harassment has occurred are encouraged to discuss the situation with
the school principal.
13. Any employee or other person who believes that he/she has been discriminated against or
harassed should report the incident to the building principal,assistant principal,his/her
department chair or his/her supervisor.Additionally,the employee may,if applicable,
request union/association representation to assist him/her through the complaint process.
Employees may also file complaints directly to the Human Resources Administrator.
2
C. District staff is expected to report possible incidents of discrimination or harassment of
students and fellow employees. Parents and other adults are also encouraged to report
any concerns about possible discrimination or harassment of students or employees
which have allegedly occurred on school grounds,at school related events,or actions
which occurred outside of school but possibly create a hostile environment for a student
or employee while he/she is at school.
Complaint Handling and Investigation
A. The school principal shall promptly inform the relevant Civil Rights Coordinator and
the person(s)who is the subject of the Complaint that a Complaint has been received.
B. When a complaint of discrimination or harassment is alleged,the person making the
allegations will be encouraged to write out a description of the allegations and the
impact the alleged conduct has had on him or her(See Complaint and Reporting
Forms at Appendix A and B). If the complainant or reporter is a student and the
student chooses not to fill out a written report,the person accepting the complaint
shall listen to the student and complete the complaint or reporter form for the student.
C. After notifying the appropriate Civil Rights Coordinator,the school principal or
designee may pursue an informal resolution of the Complaint with the agreement of
the parties involved. Informal resolution is optional,and the Complainant may elect
to proceed according to the formal resolution procedure at any time prior to the
completion of the informal resolution.
D. Under the formal resolution procedure,the complaint will be investigated by the
school principal or other individual designated by the school principal or the Civil
Rights Coordinator. The investigator with gather evidence to determine whether,by a
preponderance of the evidence,discrimination against or harassment has occurred.
Any Complaint about an employee who holds a supervisory position shall be
investigated by a person who is not subject to that supervisor's authority. Any
Complaint about the Superintendent should be submitted to the School Committee
Chair,who will consult with legal counsel concerning handling the investigation of
the Complaint.
1. The Complainant shall have the opportunity to identify witnesses and provide
other relevant evidence to the investigator.
2. The person who is the subject of the Complaint will be provided with an
opportunity to be heard as part of the investigation including the opportunity to
provide relevant information and identify witnesses for the investigator's
consideration.
3
3. The privacy rights of all parties to the Complaint shall be maintained in
accordance with applicable state and federal laws.
4. The investigator will keep a written record of the investigation process.
5. The investigator may take interim remedial measures to reduce the risk of further
discrimination or harassment while the investigation is pending.
6. The investigation and the notification of the outcome to the complainant and the
subject of the complaint shall be completed within fifteen(15)school days of the
date of the receipt of the Complaint.
7. The investigator may extend the investigation period beyond fifteen(15)school
days because of extenuating circumstances,including but not limited to
availability and cooperation of witnesses,complexity of the investigation,school
vacation periods,and the involvement of law enforcement and other outside
agency investigations. If the investigator extends the investigation,he or she will
notify the Complainant of the extension.
8. If a complaint or report of discrimination or harassment is received after June 1 of
a given school year,the investigator will attempt to complete the investigation by
the end of the school year. In the event that the investigation extends beyond the
last day of school,the District will make reasonable efforts to complete the
investigation within the above-referenced time frame,but may extend the
investigation period to account for the availability of witnesses during the summer
vacation period. If the investigator extends the investigation,he or she will notify
the Complainant of the extension and make reasonable efforts to interview the
witnesses during the summer vacation period.
9. Nothing in this procedure will preclude the investigator,in his or her discretion,
from completing the investigation sooner than the fifteen(15)school days
described above.
Eilf ttN investigator determines that discrimination or harassment l as occurred he/she
shall take stems to eliminate the discriminato or harassing environment.which may
inc d- bu is n. limi d t. mete a inin_wha disci. •na _ ti.n sh.ul me to n
against theserson(s)who engaged in discrimination or harassment. and and
determining what corrective and/or remedial stems are necessary to .revent recurrence
of a_ny_discruninatory behavior,including but not limitedto harassment and to
correct its discriminatory effects_if ap_pro mate
Formatted:Indent:Left: 0.75", No bullets or
numbering
F. The investigator will inform the alleged target of the discrimination and/or
harassment and the person(s)who was the subject of the complaint of the results of
the investigation(in accordance with applicable state and federal privacy laws)within
fifteen115)school twenty(20)calendar days of receipt of the Complaint,unless the
investigation is extended under the provisions described above.This notice of the
4
outcome of the investigation must inform the complainant as to whether or not the
investigation determined that the conduct occurred,any individual remedies offered
or provided to the complainant or any sanctions imposed on the perpetrator that
directly relate to the complainant(e.e..stay away order or no contact order).and other
steps the school has taken to eliminate the hostile environment.if one has been found
to exist,and prevent recurrence. The perpetrator should not be notified of the
individual remedies offered or provided to the complainant(c.a..counseling:
alternative classes.etc.).
G
H. If the Complainant or the student's parents/legal guardians are dissatisfied with the
results of the investigation,an appeal may be made to the Civil Rights Coordinator
within ten(10)school days after receiving notice of the outcome of the investigation.
In the appeal,the appellant should identify any specific alleged factual or legal errors
and explain why the errors should result in a different conclusion.The Civil Rights
Coordinator shall review the investigation and may conduct further investigation if
deemed appropriate. Within five(5)school days of receipt of any such appeal,the
Civil Rights Coordinator shall decide whether or not to reopen the investigation,
uphold the principal or designee's determination,or reverse the principal or designees
determination. The Civil Rights Coordinator shall provide written notification of that
determination to both the Complainant and the accused. The Civil Rights
Coordinator's decision shall be final,subject to further written appeal to the
Superintendent within five(5)days of receipt of the decision of the Civil Rights
Coordinator.
I. The District's Civil Rights Coordinators are: -{Formatted:Font:Bold
Employees: Reading,Massachusetts 01867
781-944-5800
Micheala SaundersMary DeLai,
Adm inistrati onHuman Resources
Administrator Elizabeth Conway
Reading Public Schools Reading Public Schools
62 Oakland Road $2 Oakland Road
5
Reading,Massachusetts 01867 Craig Martin,
�Qi X00 Assistant Superintendent for Learning and
Teaching
Reading Public Schools
82 Oakland Road
Reading,Massachusetts 01867
781-944-5800
Section 504 Coordinator(disability-related
claims):
Students:
Alison ElmerCarolyn Wilson
Title VI(race,color,national origin), Director of Student Services
Title IX(gender),the Age Act,and for Reading Public Schools
claims related to religion,gender,gender 62 Oakland Road
identity and/or sexual orientation: Reading,Massachusetts 01867
781-942-9129
J. Students and employees are encouraged to utilize the District's Complaint Procedure.
However,students and employees are hereby notified that they also have the right to
report complaints to:
The United States Department of Education
Office for Civil Rights
5 Post Office Square,8`h Floor
Boston,Massachusetts 02110-1491
Telephone:(617)289-0111
Fax:617-289-0150
TDD:877-521-2172
or
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street,Malden,MA 02148-4906
Telephone:781-338-3700
TTY:N.E.T.Relay: 1-800-439-2370
FAX:781-338-3710
Revised and Adopted by the Reading School Committee on November 25,2013
6
APPENDIX A
READING PUBLIC SCHOOLS
BULLYING/HARASSMENT/DISCRIMINATION COMPLAINT FORM
Note: If concerned about the physical safety of this individual or others,please report directly to an - t Formatted:Font:Bold
administrator along with this form
Name Date / /
School Grade
Who was responsible for the alleged harassment or discrimination?
Describe the alleged harassment or discrimination:
Date,time and place the alleged harassment or discrimination occurred:
Were there others involved with the alleged harassment or discrimination? If so, who were they?
Describe their involvement:
7
List any witnesses and describe what they may have seen or heard:
What was your reaction to the alleged harassment/discrimination?
Describe any subsequent incidents.
Signature of Complainant
8
APPENDIX B
READING PUBLIC SCHOOLS
BULLYING/HARASSMENT/DISCRIMINATION REPORTER FORM
Note: If concerned about the physical safety of this individual or others,please report directly to an
administrator along with this form
Name Date / /
School Grade
Name of individual harassed/discriminated against:
Who was responsible for the alleged harassment/discrimination?
Describe the alleged harassment/discrimination:
Date,time and place the alleged harassment/discrimination occurred:
Were there others involved with the alleged harassment/discrimination?If so,who were they?Describe
their involvement:
List any other witnesses and describe what they may have seen or heard:
Describe any subsequent incidents.
Signature of Reporter
9
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Early Childhood Education Space Needs Working Group&Elementary Enrollment
Update
At our meeting on Monday evening, I will update the Committee on the Early Childhood Education
Space Needs Working Group &Elementary Enrollment. The focus of this group, as voted by the School
Committee, will be to discuss the following topics to develop a proposed solution to address space needs
for full day kindergarten and pre-school education to be presented to Town Meeting.
• Continue with Geotechnical study and plan for a traffic study for Oakland Rd. site
• Identify a communication plan on how to inform, update, and get feedback from the community.
• Review all options explored to date and reconsider.
• Identify a finite amount of time to brainstorm other solutions.
• Vet all solutions,prioritize, and then make a recommendation to Town Meeting.
The first meeting will be on Wednesday, October 22nd, at 6:30 p.m. at the Reading Public Schools
Administration Offices. Members of the Sub-Committee are listed below:
Eric Burkhart Terri Connelly Nancy Docktor
George Katsoufis Amy Koehler Bob Mooney
Andrea Madden Morelli Etain O'Dea Ashley Quinn
Michele Sanphy Rick Williams Mark Dockser
Marc Moll Jeanne Borawski Chuck Robinson
John Halsey Dan Ensminger Karen Feeney
Anne Manna Craig Martin Martha Sybert
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
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John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
'de--
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 a v Martha J.Sybert
Phone:781-944-5800 ; Director of Finance&Operations
Fax:781-942-9149 '
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F.Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: First Reading Revised Policy IJOA—Field Trips
At our meeting on Monday evening I will ask the School Committee to approve the first reading of
revised policy IJOA -Field Trips. This policy has been rewritten to incorporate the discussion items
brought up at a recent School Committee meeting. This policy along with attached revised Field Trip
Planning Form and Permission Form will be used for all proposed field trips.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
Policy IJOA
READING SCHOOL COMMITTEE
POLICY ON STUDENT FIELD TRIPS
Academic Field Trips
The Reading School Committee(SC) recognizes that academic field trips are an extension of the
classroom experience that expand and reinforce concepts learned in the classroom and can provide new
and unique experiences not available in the classroom setting.An academic field trip is defined as a visit
to a location beyond school grounds that has a direct relationship to a curricular field.
Reading Public Schools will sponsor academic field trips for students only when trips meet the following
criteria:
• Time and Learning—The trips are appropriate for the age groups involved and the learning
activities associated with the field trip map to the curriculum frameworks and satisfy time and
learning requirements.
• Equal Opportunity/Accessibility-The right of a student to participate in any school-sponsored
program is not infringed upon or impaired because of gender, race,ethnicity, color, national
origin, ancestry, religion,sexual orientation, or disability group, or any other reason not related
to his/her individual capabilities.
• Students with Disabilities-Any concern about the safety or appropriateness of a disabled
student's participation in a field trip will be referred to the student's liaison (if a special
education student)or to the Section 504 Coordinator(if the student is on a Section 504 plan),
whichever may be applicable,for the scheduling of a Team Meeting.The Team will review the
concern, review any other relevant documents, make a Team determination how the student
can participate and what, if any, accommodations are necessary for the student's participation
in the field trip.
• Affordability- Field trips should be affordable and accessible to all qualified and interested
students. Students may be allowed but not required to participate in reasonable group
fundraising efforts to defray the cost of field trips. No student is denied the opportunity to
participate in an academic day field trip because of the inability to pay.
• Scheduling-Trips are not scheduled during the State Assessment examination periods for
students taking the MCAS/PARCC exams. If unique and special circumstances present an
academic opportunity,the principal and superintendent will consider and evaluate each request
with care.
• Teacher Supervision-While there must be adequate supervision,the principal must also
minimize the number of teachers missing classes due to chaperoning.
• Educational Alternatives-Students who cannot participate in field trips shall receive
educational alternatives that have related academic and intellectual value. Instruction of
students unable to attend the field trip should not be lessened due to an inability to attend.
Students who attend school in lieu of a field trip can received regular classroom instruction as an
educational alternative.
• Health and Safety-The health and safety of students and staff are given utmost consideration
in the approval, planning and conduct of all school-sponsored trips. Staff involved in planning a
field trip will include the District nursing staff in the planning process in accordance with the
District nursing protocol to determine specific health/medical needs of students,the inclusion of
nursing staff on the field trip, or other medical care required.
• Student Behavior-Students participating in any type of field trip are required to adhere to
school rules and regulations. Attendance on school-sponsored trips is not a student's right, but
a privilege. No student may attend such a trip if, in the determination of the principal or his/her
designee as part of disciplinary action unrelated to a disability,the student's behavior has been
so inappropriate or antisocial as to be deemed disruptive to the planned trip.
• Supervision-Staff from the requesting school direct the trip, and a staff member is identified as
the Staff-in-Charge and is in attendance to ensure compliance with this policy.
• Transportation—Reading Public Schools uses its regular contracted bus service for most field
trips. Use of vans and private automobiles for field trips without prior approval from the
Superintendent of Schools,or designee, is prohibited.A field trip that proposes to use private
passenger vehicles must follow the guidelines in School Committee Policy EEAG and must be
submitted in advance to the Superintendent of Schools,or designee,for review of the trip
itinerary,driver information (license,adequate insurance coverage, liability
release form, CORI,SAFIS,etc.)and consideration of all safety concerns with respect to the
proposed transportation.The Superintendent,or designee,will make the final decision as to the
acceptable mode of transportation for the field trip. Selected carriers for late night,overnight
or out of state travel must be licensed for passenger transportation by the Federal Motor Carrier
Safety Administration (FMCSA).Carriers with an FMCSA safety rating of"conditional" or
"unsatisfactory"will not be used.Selected carriers will be prohibited from using subcontractors
unless sufficient notice is provided to the district to allow for verification of the subcontractor's
qualifications and safety rating.Travel itineraries must allow enough time for drivers to rest in
conformance with federal hour-of-service requirements and common sense. If a planned trip
exceeds ten (10) consecutive hours of driving,a second driver must be utilized or the driver
must be off duty for eight(8)consecutive hours before driving again. Public transportation may
also be used,subject to review and approval by the Principal and/or Superintendent, particularly
with respect to number of chaperones,time in transit,and accessibility to all students.
• Overnight Accommodations(if applicable)-Overnight accommodations at all hotels, motels,or
other lodging,with established rules and regulations to ensure student well-being should be
made in advance with student safety and security in mind. Accommodations will include
enough rooms so that no chaperones are rooming with students.
Exchange Programs
The School Committee has established foreign exchange programs which have specific
requirements and approval processes.All of the above criteria may not be applicable to these
programs.The Exchange field trips must follow the same approval process as academic field
trips.
Enrichment Field Trips
An enrichment field trip is defined as attendance at contests, regional events,or other trips
beyond the school grounds that is not a part of the curriculum and does not count toward
meeting the time and learning requirements. While they may be valuable experiences for
students,every effort should be made to mitigate the effect of enrichment field trips on time
and learning. Costs associated with enrichment field trips will be the responsibility of the
individual student/family. Where appropriate,there may be fund raising to help defray costs.
All fundraising must be done in compliance and accordance with Reading Public Schools and
individual school policies. The Enrichment field trips must follow the same approval process as
academic field trips.
Compliance with State Ethics Disclosure of Financial Interest
In no event shall staff members involved in organizing and/or attending an approved field trip
be compensated, directly or indirectly,from any company,sponsor or others for his or her role
in attending the field trip. However,the State Ethics Commission does allow for the costs of the
trip for the staff member/chaperone to be covered, in which case the staff
members(s)/chaperone(s) must file a Disclosure of Financial Interest Form with the
Superintendent and Town Clerk.
The Superintendent shall first make the determination that the trip serves a legitimate
educational purpose and that the benefits to the students and the education process outweigh
the private benefit to the teacher,the tour company and/or the chaperones.
Related Definitions:
Chaperone-A person,other than a teacher and instructional assistant,age 21 or older,who
accompanies and supervises the students on a field trip. A satisfactory Criminal Offender
Record Information (CORI) check is required of all chaperones and a Statewide Applicant
Fingerprint Identification System (SAFIS) is required of any chaperone who is supervising an
after school or overnight field trip.
Staff-All paid school personnel.
Staff-in-Charge-The teacher attending the trip designated to ensure compliance with this
policy.
Approval Criteria
The table below lists the terms used for trips of various lengths and the approval required. Note
that out of-state travel requires School Committee approval regardless of the trip length. In no
case will a trip exceeding five school days be approved.
X-Approval is required by the indicated person.
Trip Length Principal Superintendent School Committee
Day-Within the School Day X
Extended-A visit extending beyond X X
the school day, but returning prior
to midnight.
Overnight-A visit that involves X X X
overnight travel (after midnight)
and/or overnight stay.
Out of State-A visit that involves X X X
travel outside of Massachusetts,
whether a day trip or an overnight
trip.
Foreign-A visit to a foreign country. X X X
Approval
All foreign trips requiring School Committee approval must be received prior to the school year in which
the trip is to take place and prior to making any final financial and/or contractual arrangements.All field
trips must be approved in writing by the appropriate authority as specified in this policy. The initial
documentation to request a field trip must include:
Documentation
1. The purpose of the trip including a mapping to the curriculum frameworks.
2. Proposed dates.
3. Proposed itinerary.
4. Estimated number of students expected and percentage of eligible students participating
5. Cost per student(if applicable).
6. Ratio of chaperones/teachers to students.
7. Description of transportation arrangements, including rest time for drivers.
8. Description of arrangements for meals and lodging(if applicable).
9. Means of financing.
10. A draft copy of any contract associated with the trip.
11.A description of the educational alternative,and mapping of that alternative,for students not
attending the trip.
12. A description of the process that will be used to determine student eligibility.
13. Compliance with State Ethics Disclosure of Financial Interest
14. Compliance with CORI and SAFIS Requirements
After the initial trip approval,subsequent approval documentation must include information detailing
how the above trip conditions have changed since the initial trip was approved. All participating
students must submit a signed parent/guardian permission form that includes appropriate authorization
for emergency medical care and administration of medication. An emergency crisis plan will also be
documented and provided to the Administration before the departure of any field trip. International
trips must include a printout of the State Department Travel Advisory and Homeland Security Alert
Status for all countries to be visited.
Restrictions
Non-School Sponsored Trips-Staff members are prohibited from soliciting privately run trips through
the school system.Teachers and other school staff who privately conduct educational tours or trips
must clearly state that these trips are not school-sponsored and that the Reading School Committee and
the Reading Public Schools do not sanction the trip nor assume any responsibility or liability for the trip.
Discipline of Students and Field Trips-Domestic and International
1. All Reading Public School policies on student behavior,student handbook rules and regulations,
Massachusetts Interscholastic Athletic Association(MIAA) rules and regulations,and trip rules
will apply and be in effect at all times for academic and extracurricular field trips.
2. If a student violates any Reading Public Schools student conduct policy,student handbook rules
or regulations, MIAA rules and regulations,trip rules, or otherwise misbehaves while on a field
trip,the student will be given appropriate consequences which could include, but not limited to,
a suspension from the field trip and sent back to school or home,as appropriate, by the faculty
sponsor at the parent's/guardian's expense. In addition to being sent home,the individual will
be subject to the consequences for the action/infraction upon his/her return to school as
defined by the aforementioned student conduct policies,student handbook rules and
regulations, and MIAA rules and regulations.
Cancellation of Field Trip
The Reading Public Schools reserves the right to cancel a trip up to the departure date or to
recall a trip in progress if national and/or international conditions so warrant or if security and safety
concerns over which the Reading Public Schools had no control render it appropriate to cancel the trip.
The Reading Public Schools will take the following criteria into consideration when making its decision:
• U.S. Department of State Travel Advisory
• Homeland Security Advisory
• Declaration of War or Armed Conflict
In the event that a trip must be cancelled,school officials will make a reasonable effort to obtain
a refund of monies paid by students and parents. However,such refunds are not guaranteed.
The students and parents understand that he/she/they may lose any and/or all of the funds
he/she/they have expended for the voluntary trip.
References:
Massachusetts Department of Education Regulations 603 CMR 27.00:Time and Learning.
M.G.L. c.71,s. 37N—Policy for School-Sponsored Student Travel
M.G.L. c.71,s.38R—Criminal Records:Checks of Application
M.G.L. (c. 268A,s. 17 (a))—Conduct of Public Officials, Employees
Municipal employees;gift or receipt of compensation from other than municipality; acting as agent or
attorney.
Reading School Committee Policy EEAG,Private Vehicle Student Transportation on Field Trips and
Activities
Approved by the Reading school Committee on
This information should
Reading Public Schools be kept on file for a
Field Trip Plan minimum of 3 years.
1. Trip Coordinator School Grade(s)Attending
2. Destination
3. Type of Trip: Day Extended Overnight Out of State International
4. Purpose of Trip
5. Date(s)of Trip Time of Departure Time of Return
6. Cost of Trip Will there be fundraising? If yes,please attach plan.
7. No.of Students Attending No.of Teachers No.of other adults
8. Have all adults had the necessary CORI and/or SAFIS Criminal Background Checks
9. Transportation Required (Circle): Bus Train Boat Plane Private Car Other
10. Name of Company Providing Transportation
11. If this is an overnight trip,is the bus driver getting sufficient rest in accordance with federal regulations and
common sense?
12. Departure Information(location and carrier)
13. Return Trip Information(location and carrier)
14. Food and Lodging(if applicable)will be provided by
15. Address and Phone No.of Lodging(if applicable)
16. Has the school determined that the facility has adequate insurance consistent with the level of risk involved
(e.g.sedentary trip as opposed to outdoor,physically active trip)? If yes,attach a copy
of the policy.
17. If swimming is involved,the school has determined that a lifeguard will be on duty at all times when students
are in the water. Yes No N/A
18. Please describe below the educational alternative for those students who will not be attending the trip.
19. Please describe the process that will be used to determine student eligibility for the trip.
20. Please attach the following to this document:
a. A detailed itinerary of the trip
b. Signed state ethics financial disclosure forms from all teachers whose field trip cost will be covered.
This is for any field trip where the cost per person is over$50. To access the form,go to
http://www.mass.gov/ethics/disclosure-forms/municipal-employee-disclosure-forms/and complete
Form 11d,Disclosure of Travel Expenses for Non-Elected/Appointed Employee required by 930 CMR
5.08(2)(d)1.
c. A copy of any contract associated with the field trip.
d. A list of all adults who will be chaperoning the field trip.
The Following Section is for Out of Country Field Trips Only
A. Are there any current travel warnings or advisories issued by the State Department?Please go to
www.cdc.gov or www.travel.state.gov. Yes No
If yes, please explain
B. Have you purchased medical insurance for each day of an out of country field trip? Yes_No
(attach a copy of the policy)
C. Is medical preclearance required? Yes No
D. Does each student and staff member have the appropriate documentation necessary for travel to the
country/countries being visited and for return to the United States? Yes No
E. Copies of all students' passports shall be maintained by the Trip Coordinator.
F. At least one staff member accompanying the students must have a phone number with international
service.
Name of Staff Member
Telephone Number
To be completed by Reading Public School Administration
I certify that all requirements of the Reading Public Schools Field Trip Policy have been fulfilled.
21. APPROVED DATE
Principal(For All Field Trips)
22. APPROVED DATE
Superintendent of Schools(For All Extended,Overnight,Out of State,and International Field Trips)
School Committee Approval Date(For Overnight,Out of State,and International Field Trips)
Reading Public Schools
Reading, Massachusetts
Parental Consent and Release Form for Field Trips
Day Field Trips
To be completed by teacher prior to distribution:
Trip Coordinator Grade School Date of Trip
Destination Destination Address
Departure Time Return Site Return Time
Cost of Trip Mode of Transportation
Purpose of Trip
Specific Clothing/Equipment Required for this Trip
The trip will include the following physical and sports activities (e.g. walking, running, swimming, skating, etc.):
This Section to be completed by Parent/Guardian
Student Name Address
Parent/Guardian Name Home Phone
Emergency Contact Information: (Day) (Night) (Cell)
Student Cell Phone Number(if applicable)
Name and phone number of person to call in the event the parent cannot be contacted
Insurance Carrier Policy Subscriber's Name Policy Number
Consent(To be completed by Parent/Guardian)
By signing below,the Parent/Guardian agrees to the following:
a) I understand that there are risks of injury associated with the above listed physical and sports activities
and I consent to my child's participation in all these activities except for the following:
b) Please indicate below any permanent or temporary medical or other condition, including special
dietary and medication needs, or the need for visual or auditory aids, which should be known about
your child.
c) I agree that in the event of an emergency injury or illness, the staff member(s) in charge of the trip
may act on my behalf and at my expense in obtaining medical treatment for my child.
d) I agree and understand that I am responsible for the actions of my child. I understand that my child is
expected to behave responsibly and to follow the rules as outlined in the school handbook and
Reading Public School policies. I also understand that if my child does not follow the rules as outlined
in the school handbook, appropriate disciplinary actions will be taken. If this is an overnight or
extended field trip and if my child is sent home early for disciplinary reasons, I understand that I am
responsible for all costs associated with such early departure and forfeit any monies paid that are not
refunded to the school.
e) I understand that students who violate the school's discipline code may be excluded by the school
from participating in a trip.
f) I agree to release and hold harmless the Reading Public Schools and its employees and volunteers from
any and against any and all liability, loss damages, claims or actions, in accordance with current local,
state and federal law, which I and/or my child may have arising out of my child's participation in this
trip, except if due to the negligence of school staff.
g) I understand that I am responsible for getting my child to and from the departure and return sites
identified above, in a timely manner. I understand that my child shall be accompanied by staff
member(s) during the trip, including while traveling from the departure site to the destination site,
and from the destination site to the return site.
h) I give my permission for my child to participate in this school trip.
Signature of Parent/Guardian Date
Student Declaration
(to be signed by Middle School and High School students)
I have read this form and I understand that I am to act on this trip in the same responsible manner in which I
am expected to conduct myself in school. I accept the rules and regulations set forth by the school and the
program for which I am participating. If this is an out of state or international trip, I will obey the rules,
regulations, and laws of the state or foreign country.
Signature of Student Date
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Phone:781-944-5800 y Director of Finance 86 Operations
Fax:781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Approval of Coolidge Grade 8 Field Trip to New York City
At our meeting on Monday evening I will ask the School Committee to approve the annual Coolidge 8th
Grade field trip to New York City in June. I have met with Principal Marchant and teacher Cynthia
Barbera to discuss this trip. This trip will includes an opportunity for students to experience a diversity
of curricular and cultural activities that complement the middle school curriculum.
I have attached a memorandum from Principal Marchant for your information.
If you have any questions, please contact me
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
Proud to be a NELMS Spotlight School and Coolidge Middle School
a national Blue Ribbon Lighthouse School g Memo
To: John Doherty,Superintendent
Craig Martin,Assistant Superintendent
From: Sarah Marchant,Coolidge Principal
Date: October 2,2014
Re: 8th Grade Field Trip Request:NYC
Dear Dr. Doherty, Mr. Martin,and the Members of the School Committee,
Enclosed please find documentation in regards to the Coolidge Middle School Team Pegasus 8th grade field trip. We
would like to ask your approval of this trip,which we believe will be of tremendous educational benefit to the students
on the team.
During the proposed trip, 105 of our Team Pegasus 8th graders would travel to New York City from June 3-5. They
would travel by bus,and would be chaperoned by five Coolidge teachers, including: leader Cynthia Barbera,Team
Leader Jennalee Anderson, science teacher John McCarthy,and social studies Michael Maday. Additional staff would
include school adjustment counselor Marlene Lifshin and paraeducator Nancy Matheson. If needed, additional parent
chaperones will also attend.
If approved,this trip will be the third year within which we have taken our students to New York City. The city allows for
a diversity of curricular and cultural activities that we feel strongly compliment both the middle school curriculum.
Teachers will be completing curriculum with their students prior to the trip, and making curriculum connections on the
trip, so that what is happening at school and on the trip enhance each other. For example,students will visit the
following sites/locations,with curriculum and connection in the listed curricular areas:
• American Museum of Natural History(Science/Social Studies)
• National 9/11 Memorial&Museum(English Language Arts/Social Studies)
• United Nations Building Tour(Spanish/Social Studies)
• El Museo del Barrio(Spanish)
• Statue of Liberty&Ellis Island(English Language Arts/Social Studies/Foreign Language)
• Broadway Play(Drama with ELA connection)
The group stays at the Hilton Hotel in Hasbrouck Heights, NJ; security services will be in place on a nightly basis. The
cost per student is$623. If a student does not attend,they will attend school as normal at Coolidge.
We believe that learning opportunities such as this one are unparalleled, providing an experience that cannot be
replicated in the traditional classroom setting. Along with the importance of these experiences,we hold steadfast that
student safety is a top priority,and take our jobs to that end seriously. We hope you will consider granting this
opportunity to our students. If you have any questions or concerns, please don't hesitate to ask.
Sincerely,
Sarah Marchant, Principal
Cynthia Barbera, Spanish Teacher and Trip Leader
The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability.
Proud to be a NELMS Spotlight School and Coolidge Middle School
a national Blue Ribbon Lighthouse School g
Memo
To: John Doherty,Superintendent
Craig Martin,Assistant Superintendent
From Sarah Merchant,Coolidge Principal
Date: October 2,2014
Re: 8th Grade Field Trip Request NYC
Dear Dr.Doherty, Mr.Martin, and the Members of the School Committee,
Enclosed please find documentation in regards to the Coolidge Middle School Team Pegasus 81h grade field trip. We
would like to ask your approval of this trip,which we believe will be of tremendous educational benefit to the students
on the team.
During the proposed trip, 105 of our Team Pegasus 801 graders would travel to New York City from June 3-5. They
would travel by bus,and would be chaperoned by five Coolidge teachers, including: leader Cynthia Barbera,Team
Leader Jennalee Anderson,science teacher John McCarthy,and social studies Michael Maday. Additional staff would
include school adjustment counselor Marlene Lifshin and paraeducator Nancy Matheson. If needed,additional parent
chaperones will also attend.
If approved,this trip will be the third year within which we have taken our students to New York City. The city allows for
a diversity of curricular and cultural activities that we feel strongly compliment both the middle school curriculum.
Teachers will be completing curriculum with their students prior to the trip,and making curriculum connections on the
trip,so that what is happening at school and on the trip enhance each other. For example,students will visit the
following sites/locations,with curriculum and connection in the listed curricular areas:
• American Museum of Natural History(Science/Social Studies)
• National 9/11 Memorial&Museum(English Language Arts/Social Studies)
• United Nations Building Tour(Spanish/Social Studies)
• El Museo del Barrio(Spanish)
• Statue of Liberty&Ellis Island(English Language Arts/Social Studies/Foreign Language)
• Broadway Play(Drama with ELA connection)
The group stays at the Hilton Hotel in Hasbrouck Heights, NJ;security services will be in place on a nightly basis. The
cost per student is$623. If a student does not attend,they will attend school as normal at Coolidge.
We believe that learning opportunities such as this one are unparalleled,providing an experience that cannot be
replicated in the traditional classroom setting. Along with the importance of these experiences,we hold steadfast that
student safety is a top priority,and take our jobs to that end seriously. We hope you wilt consider granting this
opportunity to our students. If you have any questions or concerns, please don't hesitate to ask.
Sincerely,
Sarah Merchant, Principal
Cynthia Barbera,Spanish Teacher and Trip Leader
The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability.
Reading Public Schools
Field Trip Plan
1. Trip Coordinator Cynthia Barbera School_Coolidge _Grade(s)Attending 8th
2. Destination New York City, Hotel in New Jersey
3. Type of Trip: Day Extended Overnight_X Out of State International
4. Purpose of Trip To obtain real life curriculum experiences that are not able to be obtained in classroom
5. Date(s)of Trip June 3-5,2014 _Time of Departure_7:00am Time of Return 8:00 pm
6. Cost of Trip_$623.00 per.student Will there be fundraising?_no If yes, please attach plan.
7. No.of Students Attending_105 No. of Teachers 5 No.of other adults 5
Adults attending: Team Pegasus teachers(Anderson, Barbera, McCarthy, Maday)
Aides/Guidance(Matherson, Lifshin)
1 adult who is a certified nurse
3 other parents/adults
8. Have all adults had the necessary CORI and/or SAFIS Criminal Background Checks_Yes
9. Transportation Required(Circle): Bus X Train Boat Plane Private Car Other
10. Name of Company Providing Transportation Joseph's Transportation
11. If this is an overnight trip,is the bus driver getting sufficient rest in accordance with federal regulations and
common sense?
12. Departure Information (location and carrier)_Coolidge Middle School ,Joseph's Transportation buses_
13. Return Trip Information (location and carrier)_Coolidge Middle School,Joseph's Transportation buses
14. Food and Lodging(if applicable)will be provided by various restaurants&The Hilton Hasbrouck Heights
15. Address and Phone No.of Lodging(if applicable) 650 Terrace Ave,Hasbrouck Heights,NJ 201.288.6100
16. Has the school determined that the facility has adequate insurance consistent with the level of risk involved
(e.g.sedentary trip as opposed to outdoor, physically active trip)? If yes,attach a copy
of the policy.
17. If swimming is involved,the school has determined that a lifeguard will be on duty at all times when students
are in the water. Yes No N/A_X (no swimming)
18. Please describe below the educational alternative for those students who will not be attending the trip.
Students who do not attend will be completing school work at Coolidge Middle School.
19. Please describe the process that will be used to determine student eligibility for the trip.
Currently under review with administration at Coolidge. Safety of students involved and on the trip is the
main factor of whether a student may attend or not. Behavioral eligibility is currently under review.
20. Please attach the following to this document:
a. A detailed itinerary of the trip
b. Signed state ethics financial disclosure forms from all teachers whose field trip cost will be covered.
This is for any field trip where the cost per person is over$50. To access the form,go to
http://www.mass.gov/ethics/disclosure-farms/municipal-employee-disclosure-forms/and complete
Form lid,Disclosure of Travel Expenses for Non-Elected/Appointed Employee required by 930 CMR
5.08(2)(d)1.
c. A copy of any contract associated with the field trip.
d. A list of all adults who will be chaperoning the field trip.
The Following Section is for Out of Country Field Trips Only
A. Are there any current travel warnings or advisories issued by the State Department?Please go to
www.cdc.gov or www.travel.state.gov. Yes No
If yes, please explain
B. Have you purchased medical insurance for each day of an out of country field trip? Yes_No
(attach a copy of the policy)
C. Is medical preclearance required? Yes No
D. Does each student and staff member have the appropriate documentation necessary for travel to the
country/countries being visited and for return to the United States? Yes No
E. Copies of all students' passports shall be maintained by the Trip Coordinator.
F. At least one staff member accompanying the students must have a phone number with international
service.
Name of Staff Member
Telephone Number
To be completed by Reading Public School Administration
I certify that all requirements of the Reading Public Schools Field Trip Policy have been fulfilled.
21. APPROVED DATE
Principal(For All Field Trips)
22. APPROVED DATE
Superintendent of Schools(For All Extended,Overnight,Out of State, and International Field Trips)
School Committee Approval Date(For Overnight,Out of State,and International Field Trips)
New York Field Trip
Coordinator- Cynthia Barbera
June 3-5, 2014 -Team Pegasus
Curriculum Connections
Science/Social Studies - American Museum of Natural History
ELA/Social Studies - National 9/11 Memorial & Museum
Spanish/Social Studies - United Nations Building Tour
Spanish - El Museo del Barrio
ELA/Social Studies/Foreign Language - Statue of Liberty/Ellis Island
ELA- Broadway Play (Drama: ELA Standards connection)
Allentown,PA 1
800-541-6606 Page Quote Date Leader
ir
(fax 610-395 8663)
I of 3 1 09/25/2014 Cindy Barbera
Long Island,NY �
�.. Curriculum
866-541-6606 Trip Number Group 1
Travel of America (fax:516-342-1661)
E-mail:request @CTAfeldtrips.com Website:https:llwww.CTAfieidtrlps.com
Arthur W. Coolidge M.S.
Preliminary Itinerary-New York City : Jun 03, 2015-Jun 05,2015
Arthur W.Coolidge M.S.
Wed. 07:00 AM Meet 3 bus(es)from Joseph's Transportation at Arthur W.Coolidge MS
12:00 PM Grand Central Terminal: one of New York City's most historic landmarks;food court
lunch at individual expense
02:00 PM Central Park: see the Fountain,Carousel,Stawberry Fields and more
03:00 PM American Musuem of Natural History: Exhibit halls
04:30 PM El Museo del Barrio: 1-hour guided tour
06:00 PM Buca di Beppo NYC: Spaghetti,chicken perm,bread,salad,drinks,cheesecake
07:30 PM Top of the Rock: 70-story Rockefeller Center observation deck(arrive 15 min prior)
09:00 PM Hilton Hasbrouck Heights: Check In
2 Private Security Officer(s)on duty all night(every student floor)
Thu. 07:00 AM Hilton Hasbrouck Heights:Full American Breakfast Buffet
09:30 AM Statue of Liberty: Boat ride to visit the Statue of Liberty;includes audio tour
12:00 PM Chinatown and Little Italy: Time to shop and browse;lunch at individual expense
01:30 PM National 9/11 Memorial+Museum:Museum admission included(pending)
03:30 PM Wall Street:Walking tour of Wall Street,Trinity Church and St.Paul's Chapel
05:30 PM Hard Rock Cafe NYC: Classic Rock menu
08:00 PM Broadway Show:Attend a performance of a Broadway Show
2 Private Security Officer(s) on duty all night(every student floor)
Fri. 07:00 AM Hilton Hasbrouck Heights: Full American Breakfast Buffet
08:00 AM Hilton Hasbrouck Heights: Check Out
10:00 AM St. Patrick's Cathedral:visit this National Historic Landmark
10:30 AM Fifth Avenue: Walk and shop along famous Fifth Avenue
12:00 PM Lunch: at individual expense
01:30 PM United Nations Building: Self-guided audio tour
03:00 PM Meet bus(es): depart for home
05:00 PM Dinner en route: at individual expense
08:00 PM Bus drop off at Arthur W.Coolidge MS
Time and order of activities may change during the trip; items marked pending awaiting final confirmation.
Prepared for Arthur W.Coolidge M.S.by Eileen Fechtmann at CTA on September 25,2014
Allentown,PA 1/
°N C 800-541-6606 Page Quote Date Leader
(Fax:60-395-893) 2 of 3 09125/2014 Cindy Barbera
Long Island,NY
T Curriculum 866-541-6606 Trip Number Group
Travel of America (fax:516-342-1661)
Arthur W.Coolidge M.S.
E-mail:request @CTAfieldtrips.com Website:https:!/www.CTAfieldtrips.com
New York City Departure Date:2015-06-03 Return Date: 2015-06-05
As the nation's centerpiece of finance, fashion, theater and cultural expression, the Big Apple is an exciting mixing bowl of
peoples, performances and ideas from across the globe.
Transportation
Provider Service
Joseph's Transportation 3-day NYC transportation
Lodging
Hotel#1 : Hilton Hasbrouck Heights [2 Night(s)]
Meals
Restaurant Menu Selection
Buca di Beppo NYC Spaghetti, chicken parm, bread, salad,drinks, cheesecake
Hilton Hasbrouck Heights Full American Breakfast Buffet
Hard Rock Cafe NYC Classic Rock menu
Hilton Hasbrouck Heights Full American Breakfast Buffet
Lunch at individual expense
Dinner en route at individual expense
Admissions
Item Description
Grand Central Terminal one of New York City's most historic landmarks;food court lunch at individual
expense
Central Park see the Fountain, Carousel, Stawberry Fields and more
American Musuem of Natural History Exhibit halls
El Museo del Barrio 1-hour guided tour
Top of the Rock 70-story Rockefeller Center observation deck(arrive 15 min prior)
Statue of Liberty Boat ride to visit the Statue of Liberty; includes audio tour
Chinatown and Little Italy Time to shop and browse; lunch at individual expense
National 9/11 Memorial+Museum Museum admission included (pending)
Wall Street Walking tour of Wall Street,Trinity Church and St. Paul's Chapel
Broadway Show Attend a performance of a Broadway Show
St. Patrick's Cathedral visit this National Historic Landmark
Fifth Avenue Walk and shop along famous Fifth Avenue
United Nations Building Self-guided audio tour
Reading Public Schools
Reading, Massachusetts
Parental Consent and Release Form for Field Trips
Day Field Trips
To be completed by teacher prior to distribution:
Trip Coordinator Cynthia Barbera_ Grade_8 School_Coolidge Date of Trip June 3-5, 2014
Destination_New York City Destination Address Hotel—Hilton Hasbrouck Heights, New Jersey
Departure Time "7:00 am Return Site_Coolidge Middle School Return Time 8:00 pm
Cost of Trip 623.00 per student (approx.) Mode of Transportation_Charter bus—Joseph's Transport.
Purpose of Trip To obtain curriculum related experiences in real life setting which are unable to be
obtained in the contained classroom. All team subjects will be included in trip.
Specific Clothing/Equipment Required for this Trip none
The trip will include the following physical and sports activities (e.g. walking, running, swimming, skating,
etc.):walking
This Section to be completed by Parent/Guardian
Student Name Address
Parent/Guardian Name Home Phone
Emergency Contact Information: (Day) (Night) (Cell)
Student Cell Phone Number(if applicable)
Name and phone number of person to call in the event the parent cannot be contacted
Insurance Carrier Policy Subscriber's Name Policy Number
Consent (To be completed by Parent/Guardian)
By signing below,the Parent/Guardian agrees to the following:
a) I understand that there are risks of injury associated with the above listed physical and sports activities
and I consent to my child's participation in all these activities except for the following:
b) Please indicate below any permanent or temporary medical or other condition, including special
dietary and medication needs, or the need for visual or auditory aids,which should be known about
your child.
c) I agree that in the event of an emergency injury or illness,the staff member(s) in charge of the trip
may act on my behalf and at my expense in obtaining medical treatment for my child.
d) I agree and understand that I am responsible for the actions of my child. I understand that my child is
expected to behave responsibly and to follow the rules as outlined in the school handbook and
Reading Public School policies. I also understand that if my child does not follow the rules as outlined
in the school handbook,appropriate disciplinary actions will be taken. If this is an overnight or
extended field trip and if my child is sent home early for disciplinary reasons, I understand that I am
responsible for all costs associated with such early departure and forfeit any monies paid that are not
refunded to the school.
e) I understand that students who violate the school's discipline code may be excluded by the school
from participating in a trip.
f) I agree to release and hold harmless the Reading Public Schools and its employees and volunteers from
any and against any and all liability, loss damages, claims or actions, in accordance with current local,
state and federal law, which I and/or my child may have arising out of my child's participation in this
trip, except if due to the negligence of school staff.
g) I understand that I am responsible for getting my child to and from the departure and return sites
identified above, in a timely manner. I understand that my child shall be accompanied by staff
member(s) during the trip, including while traveling from the departure site to the destination site,
and from the destination site to the return site.
h) I give my permission for my child to participate in this school trip.
Signature of Parent/Guardian Date
Student Declaration
(to be signed by Middle School and High School students)
I have read this form and I understand that I am to act on this trip in the same responsible manner in which I
am expected to conduct myself in school. I accept the rules and regulations set forth by the school and the
program for which I am participating. If this is an out of state or international trip, I will obey the rules,
regulations, and laws of the state or foreign country.
Signature of Student Date
•
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road s
Reading,MA 01867 s
Phone:781-944-5800 Martha J. Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Accept a Donation from the Wood End PTO
At our meeting, I am asking the School Committee to accept a donation, in the amount of$433, from the
Wood End PTO to be used to purchase library books to support the students of the Wood End School.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
i \
o.:
441 INCOP?
John F. Doherty, Ed.D WOOD END ELEMENTARY SCHOOL Joanne E King, M.Ed. 1
Superintendent 85 Sunset Rock Lane, Reading, MA 01867 Principal
Tel: 781-942-5420 Fax: 781-942-5428
MEMO
To: Martha Sybert,Director of Finance and Operations
From: Joanne King,Principal
Date: September 29,2014
RE: Donation to Purchase Library Books
Wood End School received a check from the Wood End PTO to purchase library Books.
We ask that the School Committee accept this donation in the amount of$433.00. Please
see the attached copy of the books to be ordered.
Thank you.
Instilling a joy of learning and inspiring the innovative leaders of tomorrow.
Wood End Elementary Parent Teacher Organization, Inc
August 25, 20161'
To: Joanne King
From: Wood End PTO
Joanne,
Enclosed please find a check from the Wood End PTO in the amount of$433 to purchase library books.
Sincerely,
Kelly Mahoney -
PTO Treasure we.
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867 Martha J.Sybert
Fax:7:781-24414900 Director of Finance&Operations
Fax 781-942-9149
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Accept a Donation to the Coolidge Middle School
At our meeting, I am asking the School Committee to accept a donation, in the amount of$220, from the
Vigorito family to be used to purchase educational software to support the students in the ILP program at
the Coolidge Middle School.
If you have any questions, please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
Proud to be a NELMS Spotlight School and Coolidge Middle School
a national Blue Ribbon Lighthouse School g Memo
To: John Doherty,Superintendent
Martha Sybert,Director of Finance and Operations
From: Sarah Marchant,Coolidge Principal
Date: September 29,2014
Re: Gift Acceptance by School Committee
Dear Dr.Doherty and the members of the School Committee,
Please accept the donation in the amount of$220.00,as given by the Vgorito family. They would like to provide the
educational software, BrainPOP,to be installed and used in the 8th grade special education classroom shared by Ms.
Scaglione and Ms.Nelson. It will be used by all of the students who work in that classroom, namely students in the ILP
and who take small group English and math.
Thank you,
Sarah Marchant
The Reading Public Schools does not discriminate on the basis of race,color,sex,religion,national origin,sexual orientation,age or disability.
Marchant, Sarah
From: Jeanette Quiles Vigorito, Esq. <Jeanettevigorito @comcastnet>
Sent: Wednesday,September 24,2014 5:26 PM
To: Marchant,Sarah
Cc: Zanni, Marianna
Subject: Donation Gift for Coolidge Middle School
Hello Principal Marchant,
We would like to make a donation gift in the amount of$220.00 for the specific purpose of having the Coolidge
Middle School purchase a one(1)year classrooms subscription of BrainPOP to be used by and installed in the
8th Grade special education shared classroom of Mrs. Scaglione and Mrs.Nelson.
Very truly yours,
The Vigorito Family
10 Timothy Place
Reading MA 01867
Sent from my Verizon Wireless aG LTE smartplione
1
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Accept Two Donations from the Reading Cooperative Bank
At our meeting, I am asking the School Committee to accept two donations from the Reading
Cooperative Bank to Reading Memorial High School.
One donation of$400 will be used to support the quarterly Excellence Luncheons and the second in the
amount of$1,400 will be used to support the "A World of Difference"program
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
% tk Off'i O A Ley.
639.INCa?.V
John F.Doherty,Ed.D READING MEMORIAL HIGH SCHOOL Adam D.Bakr
Superintendent Principal
Michael R.Scarpitto
62 Oakland Road,Reading,Massachusetts 01867 Laura Olsen
Tel:781-944-8200 Fax:781-942-5435 Thomas J.Zaya
Website:ht tp://www.edline.net/pages/Reading_HS Assistant Principals
TO: Dr. John F. Doherty, Superintendent of Schools
FROM: Adam D. Bakr,Principal
DATE: October 1,2014
SUBEJCT: Donation for Excellence Luncheon
Please accept a donation in the amount of$400.00 from the Reading Cooperative Bank.
This represents the Bank's donation to Reading Memorial High School for the School's
Excellence Luncheon. This is for the school year 2014-2015.
Please contact me if you have any questions.
Thank You.
r) Charitable
=' Foundation
Responsible Giving Since 1999
c
September 22,2014
Reading Memorial High School
62 Oakland Rd •
Reading,MA 01867
Dear Carmen O'rourke, •
Enclosed please find a check from Reading Co-operative Charitable Foundation in the amount of
$400(Four Hundred and 00/100 dollars).This represents the Bank's donation to Reading Memorial High
School's Excellence Luncheon.We acknowledge the great work that you are doing for the community and
we thank you.
We value what you do for our communities and find your mission inspirational.We would like to offer
your organization free advertisement for any function or event on our in-branch TV screens, in addition we
are happy to donate cases of RCB branded water bottles for your next fundraising event.Some of our
charities resell the waters to benefit the organization or use them to rehydrate their volunteers.For more
information on how to provide TV ready content,go to readingcoop.com,About Us, Our Charitable
Foundation.
Should you have any questions or inquiries about waters,please feel free to contact me at
scahalane@readingcoop.com.
Si. -rely,
4.0 e� •j •
Shanna Cahalane
Vice President
Director'of Marketing
•
R Reading 180 Haven Street.Reading,MA 01867
tel 781.942.5000.fax 781.944.1401
CO-OPERATIVE BANK www-readingcoop.com
Charitable
Foundation
Responsible Giving Since 1999
September 18, 2014
World of Difference
62 Oakland Rd,
Reading,MA 01867
Dear Mary Allard,
Enclosed please find a check from Reading Cooperative Charitable Foundation in the amount of
$1400(One Thousand Four Hundred and 00/100 dollars).This represents the Bank's annual donation to
World of Difference.We appreciate your commitment to encouraging diversity within education systems
while also confronting racism.We acknowledge the great work that you are doing for the community and
we thank you.
We value what you do for our communities and find your mission inspirational.We would like to offer
your organization free advertisement for any function or event on our in-branch TV screens, in addition we
are happy to donate cases of RCB branded water bottles for your next fundraising event.Some of our
charities resell the waters to benefit the organization or use them to rehydrate their volunteers. For more
information on how to provide TV ready content,go to readingcoop.com,About Us, Our Charitable
Foundation.
Should you have any questions or inquiries about waters,please feel free to contact me at
scahalane@readinacoop.com.
Sincerely,
Shanna Cahalan
Vice President.
Director of Marketing
•
R eadl•n g 180 Haven Street.Reading,MA 01867
tel 781.942.5000 . fax 781.944.1401
CO-OPERATIVE BANK www.readingcoop.com
John F.Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Accept a Donation from the RMHS PTO
At our meeting, I am asking the School Committee to accept a donation, in the amount of$1,400, from
the RMHS PTO to be used to support the "A World of Difference"program at Reading Memorial High
School.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
.Soff OF\-4,=:_ t .,,.
.1, 4__ 0..
in„..,, ,,q,„,r. It'i
rCra,INvOC�Qo�
John F.Doherty,Ed.D READING MEMORIAL HIGH SCHOOL Adam D.Bakr
Superintendent Principal
Michael R.Scarpitto
62 Oakland Road,Reading,Massachusetts 01867 Laura Olsen
Tel:781-944-8200 Fax:781-942-5435 Thomas J.Zaya
Website:http://www.edline.net/pages/Reading_HS Assistant Principals
TO: Dr.John F. Doherty, Superintendent of Schools
FROM: Adam D.Baler,Principal
DATE: October 1,2014
SUBEJCT: Donation for a World of Difference
Please accept a donation in the amount of$1400.00 from the Reading Memorial High School
PTO. This donation is for the School's World of Difference Program. This donation covers
expenses for incurred for program training.
Please contact me if you have any questions.
Thank You.
John F. Doherty,Ed.D. Craig Martin
Superintendent of Schools Assistant Superintendent
for Learning and Teaching
82 Oakland Road
Reading,MA 01867
Phone:781-944-5800 Martha J.Sybert
Fax:781-942-9149 Director of Finance&Operations
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
TO: Reading School Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: October 2, 2014
TOPIC: Accept a Donation from the Young Women's League of Reading
At our meeting, I am asking the School Committee to accept a donation, in the amount of$4,000, from
the Young Women's League of Reading to be used to support the elementary science programs as part of
the BEAKER fundraising efforts.
If you have any questions,please contact me.
The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability.
_ �.,,
I Town of Reading
Meeting Minutes
It 19.10 1 DRAFT
..,_
Board - Committee - Commission - Council: /
School Committee
Date: 2014-09-22 Time: 7:00 PM
Building: School - Memorial High Location: Superintendent Conference Room
Address: 82 Oakland Road
Purpose: Open Session Session: General Session
Attendees: Members - Present:
Linda Snow Dockser John Doherty, Superintendent
Jeanne Borawski Martha Sybert, Director of Finance
Chuck Robinson Craig Martin, Assistant Superintendent
Gary Nihan Carolyn Wilson, Director of Student Services
Elaine Webb
Members - Not Present:
Chris Caruso
Others Present:
Andrea Nastri, Student Representative, Carl Gillies, Student Representative
Al Sylvia, Reading Chronicle, RCASA Board Members: SRO Mike Muolo, Chief
Jim Cormier, Lt. Mark Segalla, RCASA Director Erica McNamara, Julianne
Deangelis, RCASA, Dr. Sherri VandenAkker, RMHS Assistant Principal Tom
Zaya, RMHS Principal Adam Bakr
Sara Burd, District Administrator for Student Support
Dan Ensminger, Board of Selectmen
Rebecca Liberman, Parent
Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent
Topics of Discussion:
I. Call to Order
Vice-Chair Robinson called the School Committee to order at 7:06 p.m.
Mr. Robinson made a statement regarding the recently released MCAS scores. He
said the School Committee and district are concerned about the district data and will
be presenting on MCAS in November. This will allow time for the administration
and staff to review the data and develop an action plan.
II. Recommended Procedure
A. Public Input(I)
Vice-Chair Robinson called for public input.
Page I 1
Dan Ensminger of the Board of Selectmen asked the School Committee about the
elimination of grade 7 health educator position in the FY15 budget. He pointed
out that middle school substance abuse education was a community priority. He
asked how the curriculum will be taught to the 7th grade students.
Dr. Doherty indicated the curriculum materials have been purchased and that the
health curriculum will be taught in the Wellness classes. Health education will
also be taught in grades 6 and 8 as part of the Wellness curriculum as well.
Dr. Doherty responded to the question about the elimination of the grade 7 health
position. He pointed out that during the budget deliberations that the School
Committee felt it was of greater importance to add a social worker at the high
school to address the behavioral health needs of that population. The long term
vision is to have dedicated health educators at the elementary and middle school
levels. The high school currently teaches the health curriculum to grades 9 & 11.
Chief Cormier added that it is important to follow the long term vision for health
education. Studies have shown that the onset age for substance abuse is dropping
and it is a real concern community-wide. It is important that comprehensive
health education is taught at the middle and elementary levels.
Rebecca Liberman,parent, shared concerns over the recently released MCAS
math scores. She urged the administration to schedule a parent math meeting
earlier than November. She next urged the School Committee to reverse their
decision regarding participation in the PARCC testing pilot. She feels there will
be no way to track the progress.
Mrs. Liberman also asked the administration to refocus the priorities on the
current students and away from the Early Childhood Center.
Mr. Martin addressed the MCAS concerns and shared that the MCAS will be
aligned with the new frameworks in 2014. He also stated that in reviewing the 8th
grade math open response questions and the application to real world problem
solving the scores went up.
Mr. Martin also shared that the district using the student growth percentile (SGP)
as an indicator of student progress and overall the 8th grade scores went up.
B. Reports
Students
Student Representative Gillies reported that there was no school on Thursday in
observance of Rosh Hashanah. He also shared that the Boys Soccer and Girls
Volleyball teams will be participating in fundraiser to support cancer research.
Student Representative Nastri reported on the successful open house held last
week. Parents were able to follow their child's schedule and meet teachers. The
high school is hosting Swiss exchange students for the next 3 weeks.
Sub-Committee
Page I2
Dr. Snow Dockser reported on the first meeting of VOICE,the high school choral
group and the upcoming activities and fundraisers.
Mrs. Borawski, representative to the Recreation Committee, reported on the
committee's recent meeting. Updates included information on dugouts and
benches at Morton Field, lighting at Memorial Park and the installation of a
climbing wall at Birch Meadow.
She also shared that on October 29 the Recreation Department will host a
downtown trick or treat event for children along the businesses on Main and
Haven Streets.
Dr. Snow Dockser added that it was great to see so many excited and energized
teachers raving about their students at the high school open house. She also
attended the Senior Parent Night hosted by the Guidance Department.
Mrs. Webb commented on several fundraisers that will be happening to support
athletics and activities and thanked the parent groups that spearhead the efforts.
C. New Business
Behavioral Health/YRBS Presentation and Update
RCASA president Elaine Webb thanked the Board members that were at the
meeting tonight and shared that RCASA has received a five year/$125,000 per
year Drug Free Communities grant. She thanked Erica McNamara and Julianne
DeAngelis for their efforts.
Dr. Doherty said that for the past 3 or 4 years we have made the behavioral health
of our students a priority and we have made significant strides. In addition to the
RCASA grant the district has received notification that we have received two
more federal grants. The first being a 2 year/$50,000 per year"Now is the Time"
Project AWARE grant to be used to provide behavioral health professional
development opportunities for our staff. The next grant is a 5 year/$250,000 per
year grant to implement the Multi-tiered System of Support(MTSS).
He thanks Ms. McNamara, Ms. Burd and Ms. DeAngelis for their efforts in
securing the Federal grants. He then turned the meeting over to Erica McNamara.
Ms. McNamara began by saying that the adolescent brain does not develop fully
until the 20's. This fact has direct bearing on the decisions that students make in
the teens. She went onto say we struggle as a nation and substance use and
mental illness is not only a teenage problem. It is estimated that 20 million adults
in the U.S abuse alcohol and more than half started drinking heavily as teenagers.
More than 70%of adult substance abusers hold jobs. She went on to review
suicide and overdose statistics recorded by the Reading Police Department
between January and August of 2014, and the numbers are higher than previous
years which is cause for concern.
Ms. McNamara reviewed factors that cause the disease of addiction which include
family background, culture, lifestyle choices and co-occurring disorders. She
pointed out that addiction is a disease, although not always easy to see, that needs
Page 13
to be treated. Once a person has developed an addiction it cannot be cured but
with treatment it can be managed. Early intervention is important in the ability to
treat substance abuse and mental illness.
Ms. McNamara went on to review the 2013 Youth Risk Behavior Survey. The
purpose of the survey is to monitor priority health behaviors, track progress of
current efforts, evaluate programming and curricula and use the data to acquire
funding. The 2013 test included 122 questions and was taken by an even amount
of boys and girls at the high school level. Underage drinking and marijuana use
by student in grades 9-12 stayed in line with state and national averages and has
shown a decrease among Reading students between 2011 and 2013 but there was
an increase in drug use particularly in heroin. Ms. McNamara reviewed stress,
bullying, depression and eating disorder results then moved onto suicidality.
Students were asked the following questions; seriously considered suicide, made a
plan to commit suicide, attempted suicide in the past 12 months and attempted
suicide that required medical treatment. She said that 14%of the respondents had
considered suicide and of that group 13%of them had a plan. This information
needs to be taken seriously. Parents should not be afraid to ask questions of their
children. The act of asking about suicidal thoughts does not prompt the student to
act, in fact, it may provide some relief to the student and an avenue to talk about
what is prompting these thoughts.
The middle school results showed that cyberbullying is still a concern for the
middle school age student. Drug and alcohol use by grade 6 & 8 students has
decreased in Reading between the 2011 and 2013 surveys.
Sara Burd continued the presentation focusing on behavioral health. She said
using the recommendations of the Behavioral Health Task Force support services
have been put in place to address the needs of our students. The Multi-tiered
System of Support(MTSS) is starting to structure and implement Tier 1 supports.
Students will be assessed three times per year to determine their health and well-
being to promote behavioral health for all. Once all students have been assessed
determinations will be made for students that may require supplemental Tier 2
supports both academically and behaviorally. Students requiring more intensive
support and individualized services will receive Tier 3 supports. The
determination of the level of support is data driven and subject to resources
available. The MTSS process will take 2—3 years to fully implement. Another
improvement to address the behavioral health needs of our students includes
program consultation with Wediko Children's Services, increased staffing
dedicated to the behavioral health of students and the introduction of the
Behavioral Health Internship Program. This year we have 7 interns providing
support for students in 8 of our schools. The students are benefitting from the
services provided by these interns who are in the buildings 2 to 3 times per week
providing services to students. The interns represent 3.6 FTE of staff that the
district receives at no cost.
The Reading Public Schools received a Safe and Supportive Implementation grant
for$10,000 from the DESE. The funds have been used to structure and
implement district-wide Building Leadership teams and to provide MTSS
training. Reading is considered on the forefront of safe and supportive schools
helping to enact legislation. The district has also provided many opportunities for
staff professional development training in behavioral health areas.
Page 14
Ms. McNamara presented information on Diversion Program in place for students
that have violated the Chemical Health policy. This program is highly regarded in
the area and the Middlesex District Attorney's Office would like to see the
program expanded but Ms. McNamara said that we will be focusing on the
Reading students for now.
She also mentioned two new programs to be implemented soon. The RIMS
Adults Assist Program which will educate coaches and other adults who work
with children in extra-curricular activities to be able to identify some of the signs
of substance abuse and Rocket Revolution which will provide high school varsity
athletes with the opportunity to learn,practice, and demonstrate leadership skills
that can be shared with the fellow athletes,peers, and the Reading community.
She finished up mentioning the current initiatives which include the RX Roundup,
Text a Tip,health education and the upcoming RCASA Annual meeting and
World Café event. She also emphasized that the substance abuse must be viewed
as a health issue that requires comprehensive treatment.
Mr.Nihan was very impressed by the presentation and is happy that prevention is
emphasized.
Mrs. Webb agreed that this was a phenomenal presentation and identified many
resources. She pointed out that during the upcoming budget season, which will be
very challenging,that the community work together to address the behavioral
health needs of our students.
Dr. Snow Dockser asked about Adult Assist and Rocket Revolution programs.
Ms. McNamara said that RCASA is working with Reading Recreation this year
and hopes in years 2 & 3 that the Adult Assist program will expand to youth
programs. The Rocket Revolution program will also expand to activities.
Dr. Snow Dockser went onto say that she left the first World Café with a sense of
helplessness. Reading has a serious problem but after tonight's presentation she
does not feel as helpless knowing that we are building a system of support to meet
the needs of the community.
Vice-Chair Robinson called a brief recess at 8:44 p.m.
The meeting was called back to order at 8:49 p.m.
D. Continued Business
FY14 Budget Update
Ms. Sybert reviewed the final budget update for FY14. She indicated that the
Town Accountant had closed the budget.
Mrs. Borawski asked about the encumbered amounts particularly in the
Maintenance, District Technology and Special Education lines. Ms. Sybert said
Page 15
that there was ongoing maintenance and technology work over the summer and
we are waiting for the invoices.
Mr.Nihan asked if$571,748 was an unusually high amount to return to the town.
Superintendent Doherty said the school department usually returns $50,000 -
$75,000 to the town. This year's amount is high because of some out-of-district
placements that did not occur.
Mrs. Webb pointed out the transparency in our budget. There are no surprises.
E. New Business
FY16 Budget Calendar
Ms. Sybert reviewed the calendar.
Mrs. Borawski moved, seconded by Mrs. Webb, to approve the FY16 Budget
Calendar as presented. The motion carried 5-0.
Mrs. Borawski would like to review the current budget document for changes.
Mrs. Webb suggested that input should be sent to Ms. Sybert well in advance of
the public discussion.
Dr. Doherty asked the Committee to ask themselves "what is the purpose of the
document?" He feels it tells a story about the school department and prospective
employees often reference the document for information about the district.
III. Routine Matters
a. Bills and Payroll (A)
The following warrants were circulated and signed.
Warrant S1512 9.11.14 $113,509.07
Warrant S1512E 9.8.14 $3,225.00
Warrant S1513 9.18.14 $290,521.62
Warrant P1506 9.12.14 $1,391,070.30
Warrant P1505 8.11.14 $997,208.01
b. Minutes (A)
Mrs. Borawski moved, seconded by Mrs. Webb,to approve the open session
minutes as revised dated September 8, 2014. The motion carried 5-0.
c. Bids and Donations (A )
Donation
Coolidge
Mrs. Borawski moved,seconded by Mr. Nihan,to accept a donation in the
amount of$3,500 from the Coolidge Science Olympiad Support Group to be
Page 16
used to compensate the head coach for the 2014-15 school year. The motion
carried 5-0.
RMHS Cheering
Mrs. Borawski moved, seconded by Mrs. Webb,to accept a donation in the
amount of$2,400 to be used to purchase choreographer services and
corresponding music for the 2014 competition season. The motion carried
5-0.
RMHS Girls Soccer
Mrs. Borawski moved,seconded by Mrs. Snow Dockser,to accept a donation
in the amount of$1,820 to be used to purchase bench coats for the girls
soccer team. The motion carried 5-0.
d. Calendar
IV.Information
V. Future Business
VI.Adjournment
Mrs.Borawski moved, seconded by Mrs. Snow Dockser,to adjourn.
The meeting adjourned at 9:15 p.m.
NOTE: The minutes reflect the order as stated in the posted meeting agenda not
the order they occurred during the meeting.
Page 17
2014-2015 School Committee Meeting Date
School Presenting @ mtg.
Oct. 1st RCASA Annual Meeting Endslow Performing Arts Centel
Oct. 6th School Committee Coolidge Office Hours Borawski&Snow-Dockser
Oct. 18 Possible Retreat?
Oct. 20th School Committee Joshua Eaton
Oct.23rd World Café Field House
Oct. 29th FinForum 7:30 p.m. Sr.Center
Nov. 1st Possible Retreat?
Nov. 3rd School Committee Office Hours Robinson&Webb
Nov.4th State Election
Nov. 10th Town Meeting
Nov. 13th Town Meeting
Nov.17th Town Meeting
Nov. 20th Town Meeting
Nov. 24th School Committee Barrows
Dec. 1st School Committee Office Hours Snow-Dockser&Nihan
Dec. 15th School Committee Wood End
Jan. 8th School Committee Office Hours FY2016 Budget
Jan. 12th School Committee FY2016 Budget
Jan.lSth School Committee FY2016 Budget
Jan. 22nd School Committee FY2016 Budget-Public Hearing
Jan. 26th School Committee
Jan.28th FinForum 7:30 p.m. Sr.Center
Feb.2nd School Committee FY2016 Budget-Vote
Feb. 9th School Committee Office Hours Caruso&Robinson
Feb. 23rd School Committee RMHS
March 9th School Committee Parker Office Hours
March 18th FY16 Budget Presentation Finance Committee
March 23rd School Committee Birch Meadow
April 6th School Committee Office Hours Webb&Borawski
April 7th Local Election
April 27th Town Meeting
April 28th School Committee Killam
April 30th Town Meeting
May 4th Town Meeting
May 7th Town Meeting
May 11th School Committee RISE Office Hours School Choice
May 18th School Committee
All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted.
Dates and locations subject to change. (Bold indicates new or changed date or location.
2014-2015 School Committee Meeting Date
June 1st School Committee Office Hours
June 15th School Committee
All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted.
Dates and locations subject to change. (Bold indicates new or changed date or location.