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Home My WebLink About2014-09-23 Board of Selectmen PacketDRAFT - BOARD OF SELECTMEN 2014 AGENDAS 2014 911812014 Responsibility Start time September 23, 2014 EXECUTIVE SESSION To discuss Real Estate 6:00 Climate Advisory Committee Adaptation Rpt 7:20 HEARING Town Forest Committee Rules & Regs Zager 7:50 HEARING Order of Taking - 87 and 93 Belmont Street Water easements Zambouras 8:15 HEARING Close Warrant for Subsequent Town Meeting LeLacheur 8:30 Close Warrant for November Election 8:40 HEARING Request for Early Opening - Cumberland Farms, 303 Salem Street LeLacheur 8:45 Amend BOS Policy 3.2.7.4 Agents of the Licensing Authority to include Deputy Chief 9:00 Award Bond Anticipation Note sale 9:05 Approve Change of d/b /a for the Wine Shop of Reading 9:10 Finalize Town Manager FY15 Goals LeLacheur 9:15 Town Manager Evaluation Arena 9:30 Special Town Meeting September 29, 2014 RMHS PAC 7:30 October 14, 2014 WORKSHOPS Office Hour Marsie West 6:30 Badge Pinning Cormier 7:00 Tax Classification preview Santaniello 7:30 Town Accountant Report Angstrom 8:00 Discuss fees and collection policies Angstrom 8:15 Enterprise Funds Workshop LeLacheur 9:00 Vote Subsequent TM Warrant Articles LeLacheur 9:45 October 28, 2014 HEARING Tax Classification Board of Assessors 7:30 Mystic Valley Elder Services Delios 8:30 Charter Review Committee - schedule (Special TM 1/5 -7) & BOS feedback LeLacheur 9:15 Financial Forum III preview LeLacheur 9:45 October 29, 2014 Financial Forum III November 4, 2014 - Election Subsequent Town Meeting November 10, 2014 Monday Town Meeting November 13, 2014 Thursday Town Meeting November 17, 2014 Monday November 18, 2014 Office Hour John Arena 6:30 Approve licenses LeLacheur 7:30 Private/Public Road discussion Town Counsel 8:00 Town Meeting November 20, 2014 Thursday December 9, 2014 Office Hour John Halsey 6:30 Review FY16 Town Manager Goals December 23, 2014 Future Agendas Reading 2020 Community Meeting Downtown Parking Spring'15 Multi BCC Summit RMLD joint meeting Strout Avenue Master Plan (after Town Forest planning work is done) Feudo Recurring Items Close Town Meeting Warrants by Sep 23/Nov by Mar 3 /April Review BOS/TM Goals Mar -July -Dec Tri -ann Review Customer Service survey results Feb & Aug Semi -ann Review Regionalization efforts June Annual Appointments of BCCs June Annual Approve Classification & Compensation June Annual Appoint Town Counsel June Annual Tax Classification Hearing October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions Annual Reading Housing Authority Report Annual Reading Iee Arena Report Annual 0� OF I? tic Office of the Town Manager 16 Lowell Street 6�9'Ixco V0PP Reading, MA 01867 To: Board of Selectmen From: Robert W. Lel-acheur, Jr. CFA Date: September 18, 2014 RE: September 23`d BOS Meeting 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager Agenda Items At 6pm the Board will meet in Executive Session in the Town Hall Conference Room to discuss real estate issues. Open session will begin at 7:OOpm in the Selectmen's meeting Room. The Climate Advisory Committee will be in to give a presentation (a copy is enclosed in your packet) that updates the Board and the community on their work. The Board has previously seen the CAC's Adaptation Report, which is available on the website: http: / /www.readingma.gov/ sites /readingma /files /file /file /reading climate adaptation report- 2014 O.pdf The CAC have been working diligently and successfully to secure a free paper recycling pickup for the area behind the CVS parking lot. Planning staff have joined me in trying to figure out a location for a dumpster that would a) not take away parking spaces; b) be close enough to the stores to be actually used; and c) not add to the somewhat unattractive nature of the multitude of existing rubbish and recycling containers currently in the lot or close nearby. Note that it will not fit at the inside space at the M.F. Charles building. Suggestions most welcome! DPW Director Jeff Zager and the Town Forest Committee will be in with a draft new set of Rules and Regulations. Please note that Town Counsel has opined that a clause dealing with fines is outside of the purview of the Town Forest Committee, but otherwise the draft items are legally sound. Town Engineer George Zambouras will be in to review an Order of Taking at 87 and 93 Belmont Street for the purpose of Water Easements. Please see a memo in your packet summarizing the situation. We have two 60+ page documents (one for each property) that go into great detail but each end up in the $200 range for value that are not in your packet — please let me know if you would like electronic copies. You will next be closing the Warrant for November Town Meeting, consisting of nine (9) Articles. I expect us to take two or three nights for Town Meeting, as the Zoning Advisory Committee's work will be front and center. In addition, the last Article concerning a new Summer Avenue Historic District is sure to generate some discussion. The Bylaw Committee has deferred a suggested Permanent Building Committee discussion until the Special Town Meeting on January 5, 2015 — where we will also plan to discuss Charter changes. Cumberland Farms is in with a request for an early opening at 303 Salem Street — changing from Gam to Sam. Neighbors have been noticed for this Hearing, and planning staff's suggestion is that all delivery or September 2, 2014 Board of Selectmen trash pick -up procedures be done as they are presently and not be allowed any earlier for the benefit of the residential neighborhood. The Board of Selectmen's Policy 3.2.7.4 acknowledges several Police positions as agents for the purpose of Liquor License Authority. The Board is requested to add the newly created position of Deputy Chief to this list of agents: http: / /www.readingma.gov/ sites /readingma /files /file /file /bos policy article 3 - licenses O.pdf. We recently sold a $1 million Bond Anticipation Note proposed to cover a portion of the local share of the West Street project, and request that the Board approve of the sale. I will give the Board a brief overview of our financing plans — including selling debt for the Library project and the impact on tax bills. The Wine Shop on Main Street is requesting that the Board approve a name change. The ABCC does suggest that such a request come to the Board for approval. As the only change is the name, I suggest the Board approve the request. The applicant will next be in front of the Board in late November at renewal time. The Board recently approved a liquor license transfer for this business. After a few working group sessions held on September 16tH, the Board will see a summary of their prioritization of FY15 Goals, as well as a rearrangement of staffing of the working groups. Selectmen John Arena and John Halsey devised a different way to present these goals which I think is quite effective. I will devise a way to combine the new approach with the draft goal document in your packet and present that on Tuesday night for your approval. Finally Chair John Arena requests rime on the agenda at the end of the meeting to discuss the format and process of reviewing the Town Manager. A draft suggested format is attached. Annually the best time for this review process is in the September /October time frame where the Board has reasonable time to digest the Town's performance on past fiscal year Goals, and aby suggested improvements have the majority of the remaining current fiscal year to be implemented. The next meeting for the Board will be at the Special Town Meeting on Monday, September 29th at the RMHS Performing Arts Center at 7:30pm. Following that the Board will have two October meetings on the 14th and 28th, and then due to the Subsequent Town Meeting only one scheduled November meeting on the 18tH September 2, 2014 Board of Selectmen Reading ( Notate Advisory Committee Reading, Massachusetts Climate Change Adaptation Report— 2014 i• v' 1 1 Delivered to Board of Selectmen March 2014 Reviewed September 23, 2014 IPCC — Fifth Assessment Report 2013 4 °C =7.2eF [�) Global average surface temperature change ti o Mean over 20et -2109 4_0 xvze .�•t'4 �vcne r °`.w u 0,0 N 2 C. 2000 2050 2100 Why Adaptation? • Effects of climate change are upon us now. Warming, humidity, storms, drought, flooding • Effects worsen in coming years. • By 2100 : temperature increase 50 to 100 F. • 900 F - from 5 to 20 days annually to 30 to 60. • 1000 F - from 2 days up to 28 days. • Sea surface temperatures to rise 80 F. [Mass Climate Change Adaptation Report September 2011.1 MA— Migrating Weather Patterns —Ua[ r mgrai ing 5[.r to Glh -•-_. 9/17/2014 1 Main Concerns Summary Excessive precipitation and flooding Longer drought periods Prolonged heat waves and high humidity More violent storms� hurricanes, tornadoes and super cells 9/I7/ZO14 More Results of Warming Climate Hemlock woolly =-- Disease Increase Climate Change Brings Disruption of power and sanitary services. ,Reduced access to food and water. Heat stress, ^Worsened respiratory and cardiovascular diseases. � ` Damaged homes and property, " ^ Wetland degradation. ^Invasive species: adverse for humans and vegetation. ,� /�� 2 Climate Change Adaptation Report 2014 Four Areas Examined: (26 pages) 1. Natural Resources and Habitat 2. Human Health and Welfare 3. Local Economy and Government 4. Key Infrastructure 9/17/2014 What can we do? Encourage Emergency Preparedness • Assemble emergency kit for home and car. • Three to five days of food and water. • Plan emergency evacuation, route /destination • Employ alternative forms of energy: gas /diesel gen, solar, geothermal, wind, biomass. • Know emergency siren signals. See Emergency Procedures from Chief Burns, (town website) as well as FEMA and MEMA. Further Adaptations • Begin community discussion on the issue. 4L • Get out the word! • Be prepared with emergency shelters. • Establish "Check on your Neighbor' programs. • Plant trees (south Main Street), native vegetation • Preserve watersheds, reduce impervious surfaces, encourage organic fertilizers. • Conserve water: rain barrels and gray water. Please read our report for a complete analysis. 3 Bottom Line • Every decision we make should be examined through the lens of climate change. • Adaptation is an ongoing process. • Adaptation without mitigation will, in the long run, be overcome by the changing climate. • With Mitigation & Adaptation we can avoid the more serious consequences of climate change. Comments & Questions Reading Climate Advisory Committee Kr''• G5a P� ri ~•t • Z Adaptation Report can be found on the town website. 9/17/2014 Mitigation & Adaptation in One Package Cooling the air without fossil fuel Could be in our town M Schena, Paula From: DLVTWilliams @aol.com Sent: Monday, August 04, 2014 7:24 AM To: Schena, Paula Subject: Climate Change Adaptation Report Attachments: Ada ptation Repo rt-- Selectmen's Presentation.doc Hello Paula, We found the electronic copy of the Reading Climate Change Adaptation Report. See attached. When printed the hard copy is good for 8.5x11 paper and has page numbers. Note that the final copy is dated March 2014. 1 believe your office has a hard copy and the selectmen have an electronic copy. However, a second copy would be a fine idea. A few hard copies still exist outside the Town Clerk's Office. Our Committee would like to explain the background of this report (source information), and how we see the impact on the Town of Reading. During our brief review with the selectmen in the spring there was insufficient time to review this document. Thus we are asking for additional time. We hope that this information will be useful as part of the "Reading 2020" effort of the Board of Selectmen and Department Heads. We also look forward to any input from the Selectmen. Thank you for your consideration, David L. Williams Chair Reading Climate Advisory Committee � 5 � LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold pub= lie hearings. on Septem4er 23; 2014 in the Selectmen's Meeting Room, 16 L.gWgll Street, Re4gipg, Massachusetts on the folt w Ing: r •Town Forest Comrnittee ' l Rules and Aegulationa,7:50 , r.•.0 r -Order of Taking — 87 and 93 Belmont Street Water Easements 8:15 p.m. -Application for•Warver--bf' Hours of Operatlo{j` -.Ar Cumberland Farms, 303•Galem Street 8 :45.p.m. Copies of the proposed doc- uments regarding these.tq ie rrs are available In the office, 16 f04 . Street, Reading, MA,.M� Thurs from 7:30 a.m. - p.m.' Tues from 7:30 `s* 7.00 p.m. and are attac�r the hearing notice on the webi site at www.readingma.gov 1 All Interested partie4 arer Invited to attend the headrP7,, oi, may submit their commonts -14 writing or by email prior t6`6:0� p.m. on. September 23, 2014 t0o townmanager@ci.reading.ma.u; s By order- at Robert W. Lel -Oh$ut Town_ M 9116 Rules of the Town Forest : 1. The use of any weapon for any purpose in the Town Forest is prohibited. 2. No Fires without permission. 3. No dumping of rubbish or litter. 4. Motor vehicles excluded from roads. 5. No person shall cut down, dig up or destroy any tree, shrub, bush or plant, remove vegetation, soil, or stones from the Town Forest , except with the written permission of the Town Forest Committee. 6. No camping by groups or individuals without written permission of the Town Forest Committee. 7. The Town Forest Committee cannot assume the Town liability for injuries, damage to property, or other loss to persons on such areas, whom assume all risks involved. ��L-I 1nII\ \\ 11� . / / V / - - Rev 6/2/14 Reading Town Forest A Carry -In, Carry -Out Facility Mission Statement The Town Forest is a multi -use resource created by the people of Reading in 1930 for the protection of plants, animals and the natural environment and for the enjoyment by individuals and groups for nature study, walking and camping. Users of the Town Forest must respect each other and the natural environment as they enjoy the Town Forest in their own way. Rules & Regulations Effective [insert date here] 1. Everyone is welcome to enjoy the Reading Town Forest at no charge from dawn to dusk. 2. Any alteration, construction, or other work in the Town Forest shall require prior written permission from the Town Forest Committee. 3. Permission must be approved by the Fire Chief for any fires, BBQ grill, and camp stove use. Smoking is prohibited as per town by -law. 4. No person shall cut, break, remove, deface, defile, or ill -use any structure, fence, sign, or map, or have possession of any part thereof. No plants (including trees, bushes, grasses, or flowers) shall be defaced, cut or removed without prior approval of the Town Forest Committee. Firewood may not be brought into or out of, the Town Forest. Those with permitted fire use are limited to collecting dead wood from the forest floor or from the Town Compost area consistent with Town regulations. 5. Discharge of firearms is prohibited in the Town of Reading, including in the Town Forest. Discharge or carrying of BB guns, pellet guns, paintball guns, airsoft guns, and similar non - lethal weapons is prohibited in the Town Forest. 6. No hunting is allowed in the Town Forest. 7. The Town Forest is closed to motor - powered vehicles except: • for emergency response by the Reading Police and Fire Departments, • for maintenance of the Town Forest or wells, or • with prior written permission of the Town Forest Committee. Motorized wheelchairs are allowed. Snowmobiles, ATVs, motorcycles, and other off -road vehicles are prohibited. 8. Responsible bicycle use is allowed in the Town Forest. The Town Forest Committee may close trails to bicycle use temporarily, seasonally, or permanently to prevent overuse or to protect natural resources. 563 Rev 6/2/14 9. Alcoholic beverages are prohibited. Glass containers for any purpose are prohibited in the Town Forest. 10. Dumping, littering, filling or any other deposition of imported materials -- including but not limited to garbage, debris, earth, leaves or brush -- is prohibited in the Town Forest. 11. Users must carry out everything that they carry in. 12. Dogs may enter the Town Forest provided that they are accompanied by, and under the effective voice control, of some person. -The person accompanying the dog shall promptly remove feces deposited by the dog in the Town Forest. Dogs must be leashed within 200 feet of paved roads or parking areas. rD3. iolations of these rules and regulations may be punished by fines up to $100 per violation under Massachusetts General Laws, Chapter 40, Section 8C, which is C(l l�Cl administered by the Reading Police and Fire Departments. 14. The Town Forest Committee cannot assume liability for injuries, damage to property, or other loss to persons within the Town Forest or its vicinity; such visitors assume all ( associated risks. Additional Notes for Group Use' 15. Camping, cook -outs, any group use is allowed by non - commercial, Reading -based groups, or by groups authorized by the RTF committee. 16. Town police must be notified in advance of group use. 17. Approved vehicles shall follow designated roads only. Vehicle speed must not exceed 5 miles per hour. Vehicle parking shall be in designated areas only, and accessed by designated routes. Parking shall allow access by emergency vehicles at all times. 18. A portable toilet must be on site for overnight group use. It must be removed within four days of the event. 19. Violation of any Town Forest rule or violation of conditions imposed for group use may result in denial of future use of the area by that group. i Group defined as 20 or more people LeLacheur, Bob From: J. Raymond Miyares <ray @miyares- harrington.com> Sent: Wednesday, September 17, 2014 6:11 PM To: LeLacheur, Bob Cc: Maggie Carter Subject: Re: Town Forest :IM The only provision that poses an issue for me is Rule 13, which states "Violations of these rules and regulations may be punished by fines up to $100 per violation under Massachusetts General Laws, Chapter 40, Section 8C, which is administered by the Reading Police and Fire Departments." M.G.L. c. 40, § 8C does not apply to any fine or penalty assessed by the Town Forest Committee; rather, it governs actions by the Conservation Commission. This section states, in pertinent part, "The [conservation] commission may adopt rules and regulations governing the use of land and waters under its control, and prescribe penalties, not exceeding a fine of one hundred dollars, for any violation thereof." Moreover, it is not obvious to me that the Town Forest Committee has any other authority to impose a fine on someone who violates its rules and regulations. MG. L. c. 40, § 21 authorizes towns to adopt bylaws and to "affix penalties for breaches thereof not exceeding three hundred dollars for each offense." This statute does not authorize a board or committee to impose fines for violations of its rules and/or regulations without a bylaw or other specific authorization. Ray J. Raymond Miyares MIYARf:S AND HARRING'T'ON LLP >(i Leonard So -cet • Suite Three • Belmont, MA 02478 fel 617 -489 -1600 • lax 617 -489 -16,0 \N w\,,.mivares- harrington.cinn T111114 :111(1 miv ottr1011-ilent contain attorney- client privtle, -,ed rimterial and nre not ,uhject If) di,clo ure pursunm to tho MI611c Records La..ir, :11.G.1_. c: 1. §7. ct. '_'Gth and c.06, §10. It' you :trc not the intended recipient, plet1"t, note that any review. dlselw,ure. di:trihution_ u,e or duplication of thi, mesa((, Mid its attachments i5 prohibited. Ple�ise notify the sender ininiodiately If You llwve received this e -mail in error. Thank you for your cooperation. On Sep 17, 2014, at 1:34 PM, LeLacheur, Bob <blelacheur(iDci.reading.ma.us> wrote: Hi Ray— anything on this? I apologize if you answered on the phone as I don't recall anything. Thanks, Bob �6< LEGAL. NOTICE � R i y . i B�a'INCORQ�¢t- i TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice t!4 i the Board of Selectmen of_ the i Town of Reading will hold pule lie hearings, on Septem4er 23; 2014 in the Selectmen's.. Meeting Room, 16 L.gwglf Street, Readipg, Massachusetts on tho foLi * ing: -Town Forest Comrht ttee ' Rules and Regulations 17:50 ; .P.M, r *Order of Taking — 87 and 93 Belmont Street Water Easements 6:15 p.m. -Application for•Warver-bf Hours of Operatioq ..;f6r Cumberland Fames, 303•Galem Street b:45.p.m. Copies of the proposed doc uments regarding these.tggl% are available in the* Manager's office, 16 t`or Street, Reading, MA,_AAt Thurs from 7:30 a.m. - p.m.; Tues from 7:30 rit 7:00 p.m. and are attacw:a the hearing notice on the webj site at www.reacringma.gov - All interested partie4 area Invited to attend the hearing', 04 may submit their comm$nts -14 writing or by email prior 06.0 p.m. on. September 23, 2014 0 townmanager(9ci.reading.ma.u; s t 1 • By order oC Robert W.LeL*)$u� Town. M" PIN 9/16 ` Memo To: Robert W. LeLacheur, Jr., Town Manager Fromm George J. Zambouras, Town Engineer cc: Board of Selectman Date: September 16, 2014 Re: 87 & 93 Belmont Street — Permanent Water Easement At the Annual Town Meeting held on April 28, 2014, Article 11 authorized the Board of Selectman to acquire by purchase, gift, eminent domain or otherwise, a permanent water easements upon and over the existing sewer and drain easement located on the properties of 87 Belmont Street (assessors map 28 lot 112) and 93 Belmont Street (assessors map 28 lot 113). The new water easement will expand the use of the existing sewer and drain easement to include water use and does not include the taking of any additional land area. The final step in the taking of the easement is for the Board to hold a public hearing and vote on the order of taking and endorse the easement plan. The water easement will permit the installation, maintenance and repair of a new water main which will connect the water mains located in Belmont Street and Ivy Street. The new main will eliminate a major dead end in the water system, improve fire flows and water quality in the Towns water distribution system. While each resident is aware of the water project and proposed easement the Engineering Division has not had any direct conversations with the owners of 93 Belmont Street despite several attempts via phone, mail and proposed site meetings. Each of the permanent easements was appraised by Evergreen Appraisal to determine the value of the damage award for each of the properties and is summarized below: 0 Page 1 5 ( 2, Location Award 93 Belmont Street 87 Belmont Street Owner Christina Sanchez Christopher White Erland W. Anderson Jr Lynda P. Anderson Easement Area Damage 1,447 + /- s.f. $200.00 1,372 + /- s.f. $200.00 I have attached a copy of each appraisal report and also attached copies of the public hearing notice, memo and easement plan which was forwarded to the property owners of 87 and 93 Belmont Street. Each owner was also furnished a copy of the appraisal summary which is not attached to avoid duplication of documents. Town Counsel indicated they will have the order of taking document available of Thursday. • Page 2 �- G / l f. ct �6c0,y.A r� ^�T J E }ZOAD Gt1EQt1E$� � wA� ("y POWC 0. REFERENCES: DEED 8K W19 PG 381 DEED 8K 18284 PG 36 ORDER OF TWWG OK 11393 PC 890 PLAN 1072 OF 1%7 PLAN 764iOf 1%7 \ l-N END SB ENO R =198,78' 4, = 2' 58' SS'- -- L= 10.35' R =198.78' G =2 °58'58' L- 19.22' LOT 24 WE CHRISTOPHER WHITE £ CHRISTINA SANCHEZ MAP 28 LOT 113 L =7.42 NTT °3 gTT iT R Q psi, NkH CAS MEHTSTp1T5a� a AT .l B $533 \�E' lJ r / AREA SHOWN INDICATES PORTION OF EXIST, SEWER & ORAJN EASEMENTS TO BE EXPANDED TO INCLUDE WATER LOT 25 N/F ERLAND W. ANDERSON JR. & LYNDA P. ANDERSON MAP 2$ LOT 112 k 11011 O � %N %F TOWN OF READING EASEMENT AREAS 9��F1 7. 93 BELMONT STREET n U AREA - 1,447t SF \� \ 11.1T '\ ''. \ 2, 87 BEEk011r STREET AREA = 1.372t SF F T , , } REGISTRY USE ONLY APPROVED; Ute: Board of Selectmen Town of Reodvg GRAPHIC SCALE o' 20, 40' 60' 80' ( IN FEET } i inch = 20 it TOWN OF READING MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS CHAPTER 380, AM OF 1866 1 CERTIFY THAT THE PROPERTY LINES SHORN ON THIS EASEMENT MODIFICATION PLAN ARE THE LINES DIVIDING EXISTING OWNERSHIP, AND a� TXE LINES OF STREETS OR WAYS SHOWN ARE THOSE OF .m PUBLIC OR PRIVATE STREETS OR WAYS ALREADY ESTABLISHED, aErn� �7 n p AND THAT N0 NEW LINES FOR DIVISION OF EXISTING OWNERSHIP zAreiimAS $/ St J L7ELMONT STREET OR FOR NEW WAYS ARE SHOWN aMl uu» I FURTHER CERTIFY THAT I HAVE CONFORMED WITH THE RULES AND REGULATIONS OF THE REGISTERS OF DEEDS IN PREPARING THE PLAN, $$ALE: i IN = 20 FT DATE: MARCH 12, 2014 Q� JEFFREY T SAGER, DIRECTOR D.P.W. GEORGE J, 2AA180URA5, P.E.. TOWN ENGINEER PROFESSIONAL LAND SURVEYOR PATE GEORGE J. 2M1901HR3. P.E. HAY STATE SURVEYING ASSOCIATES READING TORN ENGINEER 100 CUMMINGS CENTER BEVERLY, MA 01915 OFR Town of Reading 16 Lowell Street Reading, MA 01867 -2683 s38 +INCORQ��P Fax: (781) 942 -5441 Public Works - Engineering Division Website: www.ci.reading.ma.us (781) 942 -9082 Notice of Public Hearing Water Easement Order of Taking The Town of Reading Board of Selectman will hold a public hearing on: Tuesday the 23`d day of September 2014, at 8:15 PM in the Selectman's Meeting Room in Town Hall at 16 Lowell Street, Reading, MA.to vote and / to hear all interested persons interested in the Order of Taking of a Water Easement located on the properties of 87 and 93 Belmont Street. SC> OFR ti Town of Reading 16 Lowell Street Reading, MA 01867 -2683 co Fax: (781) 942 -5441 Public Works - Engineering Division Website: www.ci.reading.ma.us (781) 942 -9082 September 16, 2014 Christopher White & Christina Sanchez 93 Belmont Street Reading, MA 01867 Re: Belmont Street - Water Easement Dear Christopher White & Christina Sanchez, The Board of Selectman received authority by a vote of Reading Town Meeting pursuant to Article 11 of the Annual Town Meeting held on April 28, 2014 to acquire by purchase, gift, eminent domain or otherwise, permanent water easements upon and over the existing sewer and drain easement located on the properties of 87 Belmont Street (assessors map 28 lot 112) and 93 Belmont Street (assessors map 28 lot 113). The new water easement will expand the use of the existing sewer and drain easement to include water use and does not include the taking of any additional land area. The purpose of the water easement is to permit the installation, maintenance and repair of a new water main which will connect the water mains located in Belmont Street and Ivy Street. The new main will eliminate a major dead end in the water system, improve fire flows and water quality in the Towns water distribution system. The permanent water easement is depicted on the enclosed plan entitled "Easement Modification 87 & 93 Belmont Street, Reading, MA," prepared by Bay State Surveying Associates dated March 12, 2014. The Town of Reading hired the services of Evergreen Appraisal and has determined that the damage award for the acquisition of the permanent water easement for the area of water easement to be taken on each of the properties is summarized below: S G� Location 93 Belmont Street 87 Belmont Street Owner Christina Sanchez Christopher White Erland W. Anderson Jr Lynda P. Anderson Easement Area 1,447 + /- s.f. 1,372 + /- s.f. Damage Award $200.00 $200.00 I have enclosed a copy of the cover letter of the appraisal from Evergreen Appraisal for your property. If you would like a copy of the full appraisal report or have any questions on this matter I can be reached at 781 - 942 -6683 or by email at gzambouras®ci.reading.ma.us. Sincerely, George J. Zambouras, P.E., Town Engineer Enclosures: Easement Plan Evergreen Appraisal Cover '5 6''7 Town of Reading 16 Lowell Street Reading, MA 01867 -2683 Fax: (781) 942 -5441 Public Works - Engineering Division Website: www.ci.reading.ma.us (781) 942 -9082 September 16, 2014 Erland W. Jr & Lynda P. Anderson 87 Belmont Street Reading, MA 01867 Re: Belmont Street - Water Easement Dear Erland W. Jr & Lynda P. Anderson, The Board of Selectman received authority by a vote of Reading Town Meeting pursuant to Article 11 of the Annual Town Meeting held on April 28, 2014 to acquire by purchase, gift, eminent domain or otherwise, permanent water easements upon and over the existing sewer and drain easement located on the properties of 87 Belmont Street (assessors map 28 lot 112) and 93 Belmont Street (assessors map 28 lot 113). The new water easement will expand the use of the existing sewer and drain easement to include water use and does not include the taking of any additional land area. The purpose of the water easement is to permit the installation, maintenance and repair of a new water main which will connect the water mains located in Belmont Street and Ivy Street. The new main will eliminate a major dead end in the water system, improve fire flows and water quality in the Towns water distribution system. The permanent water easement is depicted on the enclosed plan entitled "Easement Modification 87 & 93 Belmont Street, Reading, MA," prepared by Bay State Surveying Associates dated March 12, 2014. The Town of Reading hired the services of Evergreen Appraisal and has determined that the damage award for the acquisition of the permanent water easement for the area of water easement to be taken on each of the properties is summarized below: �G b Location 93 Belmont Street 87 Belmont Street Owner Christina Sanchez Christopher White Erland W. Anderson Jr Lynda P. Anderson Easement Area 1,447 + /- s.f 1,372 + /- s.f Damage Award $200.00 $200.00 I have enclosed a copy of the cover letter of the appraisal from Evergreen Appraisal for your property. If you would like a copy of the full appraisal report or have any questions on this matter I can be reached at 781 - 942 -6683 or by email at gzambouras@ci.reading.ma.us. Sincerely, George J. Zambouras, P.E., Town Engineer Enclosures: Easement Plan Evergreen Appraisal Cover �G LeLacheur, Bob From: J. Raymond Miyares <ray @miyares- harrington.com> Sent: Thursday, September 18, 2014 11:32 AM To: Zambouras, George Cc: Zager, Jeff, LeLacheur, Bob; Jonathan Simpson Subject: Re: Order of taking - Belmont Street water easement Attachments: 2014 -09 -18 Belmont Street Water Easement Order of Taking v2.docx George Attached is the Order of Taking. The Board of Selectmen can vote on and sign it at their meeting next week. Once the Board has executed the Order of Taking, please make sure that the original is sent it to us, and we will get it recorded within the required 30 days. After that, we will draft a Notice of Taking for the Board to issue to the property owners, as well as an Offer Pro Tanto to include with the $200 the Town will be offering as damages. Please let me know if you have any questions. Ray J. Raymond Miyares MIYARES ANN) HARRING'fON 1,1,11 50 1 conard Street • Suite l hrec • Delmont! MA 02478 Tel t•17- 489 1600 • I ax 617 -489 -1630 www.miyares- harrington.com Thrs c-nmil and any noachmentS contain attorney -cheat privileged mflterial mid m—' not subject to disclosure pursualzt to the Poh/ic Recor(ls Lou - M.G.L. c.4, §7, cl. 2Gth and c_Gf, §10. if you xr<, not the intended recipient. please note tll:at 111I revieW, discloSure, distrihuti<ul, 11110 01, duplication of this messtll,le and its attachments is pro hibited. Please notify- the sender ilnnlediately if you hm,e received this e- lrlail in error. Thnnk roll for your cooperation. On Sep 17, 2014, at 6:31 PM, J. Raymond Miyares <ray nmiyares- harrington.com> wrote: George: Yes, we plan to have this done by tomorrow. Ray J. Raymond MiyaresMlY ;\RFS AND H ;kRR NGTON LLP �() I con_lyd Street • Suite l hrcc • Belmont. �\,IA 02478 l cl 617- 489 -1000 • l=ax 617 -489 -1630 "ti .N-"°.iiyares -harri nt;ton.com COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2014 notified and warned the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to November 10, 2014, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2014. A true copy Attest: Laura Gemme, Town Clerk , Constable 5j TOWN WARRANT OF R 4 a ,b f� O y0 '6�9�IN[OPPbp'� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Tuesday, November 10, 2014, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board or Special Committee. Board of Selectmen ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2015 -24 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen 3 X12 ARTICLE 4 To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2014, as adopted under Article 14 of the Annual Town Meeting of April 28, 2014 and amended by Article 8 of the Special Town Meeting of September 29, 2014; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 6 To see if the Town will vote to authorize the Board of Selectmen to acquire by gift, purchase, eminent domain or otherwise, a permanent easement over the parcel of land shown as "EASEMENT AREA = 108.3 SF" on a plan entitled " 'Easement For Construction & Maintenance Of Bus Shelter Located At 25 Walkers Brook Dr., Reading, MA' scale: 1" = 8', dated January 7, 2013 prepared by the Town of Reading, Massachusetts, Department of Public Works, Engineering Division ", a copy of which plan is available for inspection at the Office of the Town Clerk. Said easement shall be for the purpose of authorizing the installation, maintenance, repair, operation, and use by members of the public of a bus stop waiting area and shelter on said parcel; or take any other action with respect thereto. Board of Selectmen ARTICLE 7 To see if the Town will vote to amend the Reading Zoning Map, dated April 18, 2013, as amended, as referenced in Section 3.2 of the Reading Zoning Bylaw, to overlay the Planned Residential Development — General (PRD -G) Overlay District upon a certain portion of land located at 149 Van Norden Road (shown on Assessors Map 39 as Lot 212) containing 2.42 acres, more or less, which parcel is situated on the northerly side of Van Norden Road, such parcel being bounded and described as follows: Northerly by land formerly of C.P. Judd, one hundred ninety four and 48/100 (194.48) feet; Easterly by lot numbered 30 on the below referenced plan, five hundred fifty (550) feet, more or less; Southerly by Van Norden Road, as shown on the below referenced plan two hundred (200) feet, more or less; and Westerly by lot numbered 27 on the below referenced plan, five hundred eighty five (585) feet, more or less. ��3 Being the same premises shown as Lots 28 and 29 on a plan entitled "Plan of Land owned by H.D. Van Norden; dated September 14, 1911 ", recorded at the Middlesex South District Registry of Deeds at the end of Book 3637. The premises are also shown as parcel 212 on Reading Assessors' Map 39. or take any other action with respect thereto. Community Planning and Development Commission ARTICLE 8 To see if the Town will vote to amend the Zoning Bylaw by deleting sections 2.0 Definitions, 4.0 Use Regulations, 5.0 Intensity Regulations, 6.0 General Provisions Affecting All Districts, 7.0 Administration, 8.0 Applicability, and 9.0 Adoption and Amendment in their entirety, together with all appendices associated with such sections, and replacing them with new sections 2.0 Definitions, 4.0 Administration, 5.0 Use Regulations, 6.0 Intensity Regulations, 7.0 Nonconforming Uses and Structures, 8.0 Sign Regulation, 9.0 Parking, 10.0 Overlay Districts, 11.0 Planned Development, and 12.0 Applicability, Adoption and Amendment, together with all appendices associated with such sections, the texts of which sections and appendices are available for inspection in the Office of the Town Clerk, or take any action with respect thereto. Community Planning and Development Commission ARTICLE 9 To see if the Town will vote to amend the General Bylaws by: (a) Striking section 7.3.3 thereof in its entirety and inserting, in place thereof, the following: 7.3.3 District The District shall consist of two areas as shown in Appendix A -1 and Appendix A -2. (b) Amending section 7.3.4.2 thereof by striking the words "one or two property owners from the District area' and inserting, in place thereof, the words "one or two owners of property located within a District area." (c) Amending the Appendix A thereof by re- designating it as Appendix A -1 and inserting the word "Area" at the end of the title thereof. (d) Inserting a new Appendix A -2, to be titled "Summer Avenue Historic District Area," and containing a map, titled "Summer Avenue Historic District Area," a copy of which is available for inspection in the Office of the Town Clerk. or take any other action with respect thereto. West Street Historic District Commission -W and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 10, 2014, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -`h day of 2014. , Constable John Arena, Chairman Marsie K. West, Vice Chairman Daniel Ensminger, Secretary John R. Halsey Kevin Sexton SELECTMEN OF READING S�� LEGAL NOTICE . TOWN OF READING To the Inhabitants of the Town of Reading: ' Please take notice the# the Board of Selectmen of the Town of Reading will hold pub = lie hearings. on September 23; 2014 in the Selectmen's - Meeting Room, 16 L.gwRlf Street, Reagipg, Massachusetts on the fotlpw= ing: -Town Forest Committee ' Rules and 'Regulations,7:56 .P.M, „ r -Order of Taking — 87 and 93 Belmont - Street Water Easements 8:15 p.m. •Application for•Waiver.bf' Hours of Operatloo ..;for Cumberland Farms, 303 •Salem Street 8:45 p.m. Copies of the proposed doc- uments regarding these,tq igs are available in the!7, Manager's office, 16 Co41 Street, Reading, MA,.k1t Thurs from 7:30 a.m. - p.m.' Tues from 7:30 a* 7:00 p.m. and are attacbi the hearing notice on the webs site at www.reacringma.gov • A All Interested partieaarea Invited to attend the hearin'T CA may submit their comm$nts'14 writing or by email prior 6'6:0q p.m. on. September 23, 2014 tj* townmanager @ci.reading.ma.u: s •,4 By order- Robert W. Lel-4 hguk r- ( I Town. Manager: ` !i 9/16 LeLacheur, Bob From: Wilson, Jessie Sent: Monday, August 25, 2014 10:42 AM To: LeLacheur, Bob Cc: Delios, Jean Subject: RE: Application for Extended Hours of Operation -- Cumberland Farms -- 303 Salem Street Just a few thoughts on this. The property is located very near residential properties and therefore impacts from dumpster pick -up /removals and store delivery times should be considered. The Board of Health regulations limit dumpster pick -up /removal times and do not allow it during the hours of 11PM to 6:30AM. There is no Condition on deliveries, but it is my understanding they fall in line with the allowed retail operation hours. I would recommend that the deliveries continue to be made during their current operation hours and not within their extended hours. Jessie Jessie Wilson Community Development Administrator Town of Reading 16 Lowell Street Reading, MA 01867 p: 781.942.6648 f: 781.942.9071 j-wilson @ci.reading.ma.us Town Hall Hours: Monday, Wednesday, & Thursday: 7:30am - 5:30pm Tuesday 7:30am - 7:OOpm & CLOSED on Fridays - - - -- Original Message---- - From: LeLacheur, Bob Sent: Tuesday, August 19, 2014 1:07 PM To: John Smolak Cc: Schena, Paula; Delios, Jean; Wilson, Jessie Subject: FW: Application for Extended Hours of Operation Hi John, - Cumberland Farms -- 303 Salem Street - — � You are confirmed for 8:45pm on Tuesday September 23rd. We will reach out in advance if we have any questions. Thanks, Bob Robert W. LeLacheur, Jr. CFA � v 1 SMOLAK & VAUGHAN � VIA EMAIL AND REGULAR MAIL John Arena, Chair Board of Selectmen Town of Reading Town Hall 16 Lowell Street Reading, Massachusetts 01867 John T. Smolak, Esq. T: 978 - 327 -5215 1 F: 978 - 327 -5219 jamolak@smolakyaughan.com August 18, 2014 RE: Applicant: Cumberland Farms, Inc. Owner: Fairhaven Realty Associates, LLC Property: 303 Salem Street /8 Torre Street ARnlication for Extended Retail Hours Before 6:00 a.m. Dear Chairperson Arena and Other Members: On behalf of the Applicant, Cumberland Farms, Inc., and in accordance with Article 7, Section 7.7 of the Reading General Bylaw and Article III, Section 3.9 of the Board of Selectmen's Policies, we are respectfully requesting the Board to vote to allow Cumberland Farms, Inc. to extend the operating hours of its retail convenience store and gas station facility at 303 Salem Street for one additional hour in the morning (i.e., commencing at 5:00 a.m.), so that proposed operating hours would be permitted from 5:00 a.m. to 11 :00 R.m. where current store operations are permitted from 6 :00 a.m. to 11:00 p.m. By way of background, Cumberland Farms, Inc. is the lessee of a combined parcel of land, consisting of approximately 1.056 acres in size, and known and numbered as both 303 Salem Street and 8 Torre Street. The Property at 303 Salem Street includes an existing Cumberland Farms retail self- service gasoline station with overhead canopy, along with a retail convenience store. According to Town records, the use of the 303 Salem Street property for retail gasoline sales has existed since at least 1955. The Property is owned by Fairhaven Realty Associates, LLC (the "Owner"), an affiliate of Cumberland Farms, Inc. Letters of authorization are attached as Exhibit A. A copy of the abutters list is attached as Exhibit C. Recently the Planning Board issued site plan approval to allow for the inclusion of additional parking spaces and the reconfiguration of the dumpster facilities which will vastly improve traffic circulation within and surrounding the � 0 East MID, 21 High Street, Suite 301, North Andover, MA 01845 W Ww.SMOLAKVAUGHAN.COM SMOLAK & VAUGHAN LLP John Arne, Clair Board of selectmen August 18, 2014 Property. The additional work related to the CPDC approval is projected to commence this Fall. A copy of the approval is attached as Exhibit B. As you know, Section 7.7 of the Town of Reading General Bylaw prohibits certain retail, commercial and business operations from operating between the hours of 12:01 a.m. and 6:00 a.m. unless the Board determines, after abutter notice and public hearing, "...that it is in the interest of public health, safety and welfare, or that public necessity or convenience would be served, provided the Board has made the following specific findings with respect to each license application 7.7.4.1 Reasons for Night -time Operation That the operation of the retail or commercial establishment during the nighttime hours will not cause unreasonable disruption or disturbance to, or otherwise adversely affect, the customary character of any adjacent or nearby residential neighborhood; Response: Cumberland Farms has operated the retail convenience store and gasoline sales operations at the site for many years. The increase in store operations by one additional hour in the morning will not serve to adversely impact any adjacent or nearby residential neighborhood as operations will remain as currently proposed and approved, and fencing surrounding the sire will serve to minimize any potential impacts. 7.7.4.2 Findings for Approval of Night -time Operation That operation of the retail or commercial establishment during the night -time hours Is reasonably necessary to serve the public health, safety and welfare; or serve a public need or provide a public convenience which outweighs any Increase In any of the following Impacts on the adjacent or nearby residential neighborhood (or the character thereof): noise, lighting, vibration, traffic congestion or volume of pedestrian or vehicular retail customer traffic that might create a risk to pedestrian or vehicular safety, or other adverse public safety Impact. Response: The increase in operating hours by one hour in the morning is reasonably necessary to serve the public by providing an earlier morning fueling and retail option for morning commuters in Reading, and such one -hour increase will not result in any increase in noise, lighting, vibration, traffic congestion or volume of pedestrian or vehicular retail customer traffic that might create a risk to pedestrian or vehicular safety, or other adverse public safety impact on the adjacent or nearby residential neighborhood or the character thereof. 5 SMOLAK & VAUGHAN LLP John Arena, Chair Board of Selectmen August 18, 2014 In addition to the criteria above, Section 3.9 of the Board of Selectmen's Policies establish the following guidelines for the Board's consideration: 1. Approval will be granted for businesses within a commercial or Industrial zoning district only. Response: The Business B District is the zoning applicable to the site's retail store and gas operations. 2. In general, approval shall be for the entire business. For example, if a business dispenses gasoline, sells coffee, and has a convenience store, all within the same business, then the approval shall be for all parts of the business. Response: Cumberland Farms proposes the change in hours to apply to its entire operations. 3. The retail use for which approval of a change In retail hours is permitted will be the principal use on the property. Response: The retail convenience store and gas operations are the principal uses of the site. 4. Written approval of the property owner will be required prior to the Board hearing an application for a license. This will need to be renewed annually. Response: The property owner consent is attached as Exhibit A. S. The Board may require evidence that the. change In permitted hours of retail operation will have minimal effect on the neighborhood adjacent to the site. Response: The increase of one additional hour of operations at the site will have minimal, if any, effect on the neighborhood adjacent to the site. In fact, Finding No. 13 of the recent Site Plan Decision issued by the CPDC, which is attached as Exhibit B, reviewed this issue and did not appear to have concerns with the fact that the Applicant would be requesting to increase store operations by one additional hour. 6. The applicant must show that adequate controls are in place to ensure public safety and follow food code sanitation protocols. Response: The Applicant currently maintains adequate controls to ensure public safety, and currently follows food sanitation code protocols. 3�s SMOLAK & VAUGHAN LLP John Arena, Chair Board of Seiccimen August 18, 2(14 7. No waiver of the hours of retail sales will be considered for prior to 5 am Monday through Friday. No waivers shall be considered for Saturdays, Sundays, or State Designated legal holidays. ResLnse: Cumberland Farms understands and agrees to this condition. 8. The Board may limit the use of outdoor speakers, drive- thru's, and /or restrict parking In certain areas in order to limit the impact of the waiver on neighboring properties. In order to address these Issues, the Board may require a site plan from applicants, drawn to scale, and showing locations of these features and their relation to abutting residential buildings. Response: Attached as Exhibit D is the Applicant's approved site plan and landscaping plan for the property. 9. Prior to the Issuance of a waiver on the hours of retail sales, the Board may request a review by the Health Division, Police Department, and the Building /Zoning Inspection Division and proof that all necessary approvals, permits, and other licenses needed to operate have been Issued. Response: The Applicant feels that all applicable approvals are in place for the site. 10. A waiver to allow retail uses prior to 6 a.m. Is not a waiver of any other bylaw or regulation of the Town of Reading or other agency having jurisdiction. Response: Cumberland Farms understands this requirement and will comply with all other applicable Town bylaws and regulations. 11. Parking lot cleaning, and other maintenance operations (excluding emergency work), and deliveries shall not take place between the hours of 9:00 PM and 7:00 am. Rubbish collection and recycling shall not take place between 9:00 PM and 6:30 am. Response: Cumberland Farms understands these requirements. Accordingly, Cumberland Farms believes its operations meet all of the criteria identified above as a precondition to the issuance of an extension of operating hours. On behalf of Cumberland Farms, we look forward to meeting 5�� SMOLAK & VAUGHAN LLP John Arena, Chair Board of Selectmen August 18, 2014 with the Board to discuss these matters. Please contact me should you have any questions. Thank you. V e q truly yours, #OT. moi�� CC. Jean Delios, Assistant Town Manager Jessie Wilson, Community Development Administrator Paul Wilson, Project Manager, Cumberland Farms, Inc. � (r- � •,�; Cumberiand Gulf Group of Companies IL- 100 Crossing Bouiwrsud • Framingham, MA 01702 �,�• 50e,270 -1400 F A R M S www cumberiandguff=n APPLICANT AUTHORMATION 30 Sdem Mwt sad ti Torre Street, Radiag, Mswm&auetb (Assessors Map 23, Lot 20 dr 21) 1, Kathleen Sousa, as Senior Pipdme MmmW, of Cu mbedimd Famm, Inc., and located at 100 Creasing Bo:tlava4 FraminSbom Manic eetb 01902 -5401, the lessee ("Less &) of the real property referenced above (*a "ParocW), and the AWHcmYt with reepec•t to certain matters to be filed on behalf of Cumbarlmd Famms, Ina., hereby swhod Garafitlo Aarocistes, Ina-, f3w P owP6derem Inc., and Smolsk dt Vaughan LLP, or their Mao to filo wide, and apply IN the Pla wing Bond, BWlding Depa iasent, the Board of Health of the Town of Reading, MaseaabISeda, as wall W to any other local, stale end federal boards or agencies, for all approvals neomee:y ID obtain approval of the use and devdopmmarrt of such parcel. Dmkd: Jane 19,2614 OWNEIL CUMBERLAND FARMS, INC. �t� a �tlttx. /•1 otC! eC. Kathleen Sousa, Senior Pipeline Manager, duty authorized. Branded Products r A R M 2 ware Mobil Date: 5il - . L 2013 OWNER'S AUTHORIZATION To Whom It May Concern: Fairhaven Realty Associate, LLC with a usaal place of business at 80 Fairhaven Road, Cumberland, RL 02864 does hereby authorize Cumberland Farms, Inc„ and /or its authorized a8en% to appIjr for regdred permfts and /or approvals to oonnectlon with property located at 295 -307 Salem Street and 8 Toms Street in Reading, MA, including but not limited to, appearing before any governmental agency at general meetings or public hearings. Witness: Fairhaven RealtyAssoclates, LLC EME s�/o Town of Reading 16 Lowell Street Reading, MA 01867 -2683 pt o": e: M-9"12 vrb2ft.- wnr.d.Ra&N &mau✓p wwhW sMeap: JdrNw®cl.reodt�.ma.us COMMUNITY PLANNING AND DEVELOPMENT COMMISSION July 14, 2014 W Site Plan Review rr < Project: 303 Salem Street & 8 Torre Street Nom° � N To the Tonm Clerk: This is to certify, at a public hearing of the Reading Community Planning and Development Commission (CPDC) opened and closed on July 14, 2014 by a motion duty made and seconded, it was voted: "We, the CPDC, as requested by Cumberland Farms, Inc., under the provisions of Section 4.3.3 of the Zoning Bylaw of the Town of Reading, and MGL Chapter 40A Section 3, to consider the contemplated site plan for property addressed at 303 Salem Street and 8 Torre Street (Assessors Map 23, Lots 20 & 21), as shown on the site plang prepared by Garofalo Associates, Inc., dated June 2, 2014 and lastly revised June 18, 2014, do hereby vote 4-0-0 to approve the said plans, subject to the Findings and Conditions below." MATERIALS: The following materials in addition to the plans as recorded were submitted into the public record: June 23, 2014 Site Plan Application and Certified List of Abutters and Envelopes received on June 23, 2014. June 23, 2014 Supporting Material including letters of authorization, copy of Development Review Team Notes dated April 30, 2014, Stormwater Management Report dated April 2014, Traffic Letter from GPI dated June 6, 2014, and ADA /AAB Compliance Certification dated June 23, 2014. June 23, 2014 Site Flans entitled "Site Plans for Proposed Cumberland Farms, 303 Salem Street" including sheets CFG1.0, CFG2.0, CFG3.0, CFG4.0, CFG5.0, CFG6.0, CFG7.0, CFG8.0, CFG9.0, CFG9.1 and CFG9.2 dated June 2, 2014 and lastly revised June 18, 2014, prepared by Garofalo Associates. - � / / 303 Salem Street Cumberland Farina Town of Readft CPDC Site Flan Review Decision June 23, 2014 Photometric Plan prepared by LSI Industries, dated November 12, 2013 and lastly revised June 19, 2014 (Sheet CFG10.0). July 2, 2014 Electronic correspondence from Reading Municipal Laght Department (RMLD) re: Site Plan Review Application received on July 2, 2014. July 7, 2014 Electronic correspondence from the Fire Department re: Site Plan Review Application received on July 7,2M4. July 8, 2014 Planning Staff Memorandum dated July 9,2M4. June 14, 2014 Town Engineer Memo dated July 14, 2014. FINDINGS: 1. The project proposed to combine the adjacent lot addressed as 8 Torre Street and redevelop it to accommodate additional parking /loading areas for the Cumberland Farms Service station at 303 Salem Street. 2. Lots in Two Districts - The property of 8 Torre Street is located in two zoning districts. In accordance with Section 3.4.1 the regulations of major portion of the lot in the less restricted district may extend no more than 30 -feet into the more restricted district. Therefore the Applicant is proposing to extend the Business B regulation by 30 -feet into the S-15 Zoning District portion of the Torre Street lot. 3. Combining of Lots - The proposal is based upon the combining of 303 Salem Street and 8 Torre Street into one single lot. This site plan review and approval is contingent upon evidence that the lots have been combined. 4. Panting Spaces - The Applicant Is proposing to construct 9 new parking spaces. 5. Dampster Relocation - The Applicant is proposing to relocate the dumpster and recycling area. Both the dumpster and recycling bin will be enclosed by a 6 -foot stockade fence. Bollards are proposed inside the enclosure area to prevent damage to the fence. 6. Stockade Fence - The Applicant is proposing a 6 -foot white cedar stockade fence along the southern side of the site. This fence will connect to an existing portion of stockade fence. 7. Wetlands Protection Act - The Applicant has received an Order of Conditions from the Reading Conservation Commission for the proposed work. 8. Drainage Improvements - The Applicant is proposing a new sand filter adjacent to the proposed parking spaces. Other improvements to the drainage system are proposed to meet the Massachusetts Stormwater Management Standards, 9. Lighting - The plan proposes two (2) new pole lights adjacent to the new parking spaces, one (1) new pole fight near the new dumpster area and one (1) additional pole light on the western side of the site adjacent to the Salem Street access road. Page 2 of 7 303 Salem Street Cumberland Panne Torun of Reading CPDC Site Plan Review Dent" 10. Landscaping - The Applicant is proposing landscape improvements as indicated on the Landscape Plan, Sheet CFG8.0, prepared by Garofalo Associates, Inc. dated April 25, 2014. 11. Snow Storage - In accordance with Sheet CFG4.0, snow will be removed off-site during snow events that generate 2" or more snow. When not removed off -site, snow will not be stored in the sand filter. 12. Fire Lane - The Applicant is proposing a fire lane around the existing building. The pavement will be marked and signage will be Installed to indicate the fire lane and state "no parking". 13. Hours of Operation - The Applicant may seek approval from the Board of Selectmen to expand the hours of operations beyond what Is currently allowed in the General Bylaws Article 7.7. The current hours of operation of 6AM to midnight. If approved, the Applicant would Iike to operate retail sales from 5AM to midnight. 14. The proposed site plan contains a design that is sufficiently developed to provide the basis for the CPDC's determination regarding the requirements, standards and guidelines of Section 4.3.3 of the Reading Zoning Bylaw. CONDMONS: Prior to the Issuance of a Demolition Permit and Prior to the Start of Construction: 1. Site Plan - The Applicant shall submit to the Town Planner and Building Inspector for review and approval a final site plan that depicts the correct dimensional controls and setbacks, pedestrian crossing with handicap ramp and pavement markings for the loading zone. 2. Detail Sheet - The Applicant shall submit to the Town Planner a revised detail sheet to correctly identify the dumpster enclosure which shall be a 6-foot high stockade fence. 3. Photometric Plan - The Applicant shall submit to the Town Planner and Town Engineer for review and approval a revised Photometric Plan that ensures all proposed lighting is fully contained on -site. 4. The Applicant shall submit a plan with the demolition permit identifying a pounded post chain link fence enclosing the area of work. The Building Inspector shall inspect this fencing prior to the issuar ce of the demolition permit. 5. The Engineering Department shall be notified at least 72 hours in advance to mark out Town utilities. 6. All utility and site work small be inspected prior to backfilli g by the Engineering Division. The Applicant /Owner's contractor shall submit a construction schedule Page 3 of 7 5 V ' q 309 Salem Stmt Cumberland Farms Town of Reading CPDC Site Flan Reoww Decision of proposed work and all inspections shall be scheduled at least 24 hours in advance. 7. Full construction documents must be submitted and approved by the Fire Department. A building permit shall not be issued until the Fire Department approval. 8. Full construction drawings shall be submitted to tht Town Planner to ensure consistency with the approved site plans. 9. The Owner /Applicant is responsible for obtaining all other requirements and permits including but not limited to, utility connections, sewer, water, curb cut, street opening and Jackie's Law excavation permits from the Engineering Department (prior to excavation), and Board of Health approvals. 10. Prior to the start of construction, the Applicant shall contact the Conservation Administrator 48 hours in advance for a site walk to ensure erosion control measures and limit of work measures are properly installed. 11. Pre- Construction Meeting: The Applicant and contractors shall coordinate with the Town Planner for the scheduling of a pre - construction meeting with Town staff prior to the start of any construction to review to review these conditions and any and all final construction sequencing, details, and project plans. Prior to the Issuance of a Building Permit: 1. Landscape Plan - The Applicant shall submit a revised landscape plan that depicts all landscaping on private property and address all continents from Planning Staff in the memorandum dated June 8, 2014. Construction shall be limited to the hours stated in Section 8.9.8 "Construction Hours" of the Reading General Bylaws and said hours shall be posted in a conspicuous place at the entrance prior to any work on the site. 2. Lighting - The Applicant shall submit lighting specifications for the proposed pole lighting that confirms the fixture will be dark skies compliant. 3. Combined Lots - The Site Plan Approval is contingent upon evidence that the lots of 303 Salem Street and 8 Torre Street have been combined. The Applicant shall submit to the Town Planner and Building Inspector a full size copy of the plan that depicts the two lots have been combined in accordance with MGL Chapter 41, Section 81X. This shall be required prior to the issuance of a Building Permit to ensure compliance with the zoning requirements. buying Constriction: 4. Construction shall be limited to the hours stated in Section 8.9.8 "Construction Hours" of the Reading General Bylaws and said hours shall be posted in a conspicuous place at the entrance prior to any work on the site. Page 4 of 7 S��S 303 Salem Stet Cumbetiand Fauns Town of Reading CPDC Site Plan Review Decision 5. Site Inspections: Town staff or their designee shall have reasonable access to inspect the site to determine compliance with this Decision. All drainage facilities shall be subject to inspection by the Town. 6. The Applicant and/or its contractor shall provide during construction complete, full coordination with local officials on making alterations to existing utilities, future utilities on site shall be installed underground, subject to local utility approval. 7. Construction activities shall be conducted in a workmanlike manner at all times. Blowing dust or debris shall be controlled by the Applicant through stabilization, wetting down, and proper storage and disposal methods, subject bo the approval of the Health Administrator or designee. The Applicant shall ensure that abutting local streets are kept clear of dirt and debris, which may accumulate as a result of construction activities for the Project, and documentation, shall be provided demonstrating ongoing pest management control, subject to the approval of and administration by the Health Administrator. & The Applicant and/or its contractor shall ensure the limit of work fencing is maintained throughout construction. 9. M-Buih Plans - The Owner /Applicant shall furnish a bond in the amount of $5,000 for the final As -Built plans prior to the issuance of the Permanent Certificate of Occupancy. The bond shall be returned once the requirements of Condition 10 under "Prior to the Issuance of a Permanent Certificate of Occupancy" are met. Prior to the Issuance of a Permanent Certificate of Occupancy; 1. The Applicant shall schedule a meeting with the Building Inspector and Town Planner before a request for a Certificate of Occupancy to review compliance with this decision. 2. Full construction documents small have been reviewed and approved by the Fire Chief. 3. Dumpster - The dumpster shall be enclosed by the 6 -foot white vinyl fence with as depicted on the approved site plans. 4. Fencing - The 6 .foot stockade fence shall be installed around the southeast and southwest portions of the site as depicted on the approved site plans. 5. Trash Receptacle - The trash receptacle shall be placed in the proposed located of the new parking spaces. 6. Lighting - The lighting shall be installed as depicted on the approved site plan and photometric plan. The fixtures shall comply with dark skies standards. 7. Landscape Plan - The site landscaping shall be installed, including all canopy trees planted prior to the issuance of a Permanent Certificate of Occupancy. �J 6 Page 5 of 7 303 Salem Street Cumbedand Farms Town of Rta ft CPDC Site Plan Review Decision 8. Wheel Stops - The wheel stops for the new parking spaces shall be installed as depicted on the approved site plan. 9. Fire Lane - The fire land shall be striped and signed as depicted on the approved site plan. 10. As -Built Plans - Within 60 -days from the issuance of the Permanent Certificate of Occupancy, the Applicant shall submit for app As -Built drawings for all utility and site work and shall be certified by a Registered Professional Engineer or Surveyor. The plan shall be in accordance with the Town's standards and shall depict all final improvements, utilities and shall be submitted in paper and ACAD electronic format. After Certificate of Occupancy: Landscaping - The landscaping as depicted on the approved plan shall be maintained by the property owner. In the event ( andscaping is damaged during snow removal operations, the property owner shall replace all required landscaping during the next growing season 2. Fencing - The stockade fencing used for the dumpster enclosure and stockade fencing around the southern side of the site shall be maintained in good condition by the Property owner. The fences shall be repaired and/ replaced as needed to maintain screening of the site and to prevent debris from entering the adjacent wetland resource area. No items will be affixed to the fence at any time including banners, flower baskets, decorative items etc. 3. Stormwater Operations & Maintenance (O&M) - The property owner shall maintain the drainage system as detailed in the O&M plan Annual O & M reports shall be delivered to the Town Engineer by January 159, of each year. 4. Snow Storage - Snow shall not be stored in the area of the sand filter or block pedestrian passage and shall be removed off site during snow events of 2" or greater. At any time if the landscaping, pedestrian walkways and /or parking lot are impacted by snow storage, snow shall be removed off -site as necessary. .- 0 Y E710 � .7= J. . 1�.1 .R. fI' Contemplated future changes to the plan approved hereby shall be presented to the Community Planning & Development Commission, the Zoning Enforcement Officer /Building Inspector, or other relevant Town Boards or staff prior to implementing proposed changes. 1. Minor Modification: Changes that do not substantially alter the concept of the approved Plan in terms of the qualities of the specific location, the proposed land use, the design of building form and approved building details and materials, site grading or egress points. Including but not limited to small changes in site layout, Pegs 6 of 7 1 / 5 303 Salsm Strut Cumberland farms Town of Reading CPDC Site Plan Review Decision topography, architectural plans, landscaping plan, traffic circulation, parking, lighting plan, signage, open space or other criteria set forth in Section 4.3.3.6. Requests for approval under a minor modification shall be reviewed and evaluated to determine if the proposed work qualifies for review through the Minor Site Plan Review process Section 4.33.11 of the Reading Zoning By -Laws. Request for Minor Modification approval shall be reviewed by the Town Planner who by administrative approval may grant approval for the Minor Modification. At the determination of the Town Planner, the applicant may be required to present the proposed modification at a public meeting of the CPDC. 2. Major Modification: Substantial additions, deletions or deviations from the approved plan include but are not limited to large changes in site layout, topography, architectural plans, landscaping plans traffic circulation, parking, lighting plan, signage, open space or other criteria set forth in Section 4.3.3.6. (Note: Approval of the major modification shall be grounds for reconsideration of the Site Plan application. Denial of proposed major modifications shall not invalidate the Site Plan in conformance with the previously approved Plan). Signed as to the accuracy of the vote as reflected in the minutes: VJ Jean Del Assistan Town Manager, Community Services /Town Planner Cc: Applicant, Town Clerk, Building Inspector, Town Engineer, Conservation Administrator, Fire Department, planning files Page 7 of 7 Sf19 RECEIVED APR 1.5 2Ot TOWN OF READING REQUEST FOR CERTnMM AWnTM I j3T SUBJECT PROPERTY: 3illo ADDRESS: Lot 20: 6 Tome Street Lot 21: 303 V!!�N sbvd Anosews' Map Number: 23 Lot Numbs: 20 & 21 APPLICANT/AGENT: Nano: Cumberland Farms, lac. (Contact Gregory Avenla, Garobb & Assodstes, Ina.) Board er Comminion br which this request is made (deck aH that are apphmbb): AppuonobAsoft IWA�' Zaatot Board dAppouln ❑ `%aria00e Speotal Permit Q Apped Commw ty Plonaft and Dorslopment Commbdon: ® 'Site Pln Review 13 Speofal Permit (3 sebaivwm Conservation Commldoa: 0 Rogaeet for De mdm don 0 Abbreviated Notioe of Resum Ares Dammed= ® Notice of bled • West Street E idorie Dhhid commission • Board ofHaft September 11, 2012 To whom it may concern; TOWN OF READING 16 LOWELL STREET READING, MA 01867 -2693 BOARn OFASSlhMRS Th1CL,: 781-94'1 *W FAR 781-941 -9037 In an effort to straimline our business practices and a desire to decrease tumaroumd time for taxpayers and odw municipal dents, plow be uWised dart d% gm this date, we the Board of Assessors for the Town of Reeding hereby delegate to the Town Appraiser or Acing Town Appraiser of the assessing tignzb sent signatory w arty of all certified abutter's lists as compiled by the.department Sincerely, Reading Board of Assessors VPS Robert Quimr, Jr. �2 z Q N V C4 Vft . . . . . . . . . . . Q N V C4 Vft I Q a Qi Sf�� fie. a to a IV UU099Q12Ioil q 953 4 q 4 SF2� Abutim Report ht J OTIA6u�nRaeuhDb .. Abutters List print this ltst Date: Aprff 23, 2014 Subject Property Add ran: 12 LINE RD Wakefield, MA Subject Property ID: 01 -013 -F218 Search Dis6arroe:150 Feet Prop ID: 01 -01848A Prop Location: LINE RD REAR Wakefield, MA Owner. ONE MIDDLESEX COURT LLC Co-owner. Prop ID: 01 -015 -F218 Prop Location: l8 LINE RD Vlfa m%M, MA Owner: ZAHLAWAY JOHN M Co-owner. Prop ID: 01 -014.17217 Prop Location: 14 LINE RD Wakefield, MA Owner: OTOOLE ROBERT J Co- Owner. Prop ID: 01 -013 -F218 Prop l ocatlon:12 LINE RD Wakefield, MA Owner. CARDOSO EDMUND P Co -owner Prop ID: 01- 012 -F219 Prop Location: 10 LINE RD Wakefreld, MA Owner. MORELLI STEPHEN E Co-owner MACIONNON JENNIFER z� 1 ors 4M=1410:31 AM i Abktm Repot Prop ID: 01 -011 -F220 Prop Location: 8 LINE RD Wakefield, MA Owner. MACKINNON, FREDERIC O Co- Owner. KAREN A MACKINNON Prop ID: 01 -010 -F221 Prop Loallon: 8 LINE RD Wakefield, MA Owner. MURPHY; KATHLEEN Co -Owm: Prop ID: 01 -018 -F1371 Prop Loatlon:1841 LINE RD VY keleld, MA Owner. SZETO KAM SHUN Co-Ownec TSANG KA YEE Prop Or 01 -018 -F1372 Prop Loombom IS42 LINE RD Wakefield, MA Owner LAM WAI SHAN FANNY Co-Owner WAN WAI ICWONG htlpY @b MmIMONAbutadta mtrLKe... 2 cf 2 4MM141031 AM AW U Ali g AS- N no �E i it �-,P Jf f 4b in op op -T , , , PMMd cm OW230=4 at I&M AM MapsOnline Aiwitefs 434' Artvesi0- JP 3r AF OM s't Rra��• t�'strar 6y �.� ds 3 ' ��rr�/. ¢/fS'forra2 I 3aor'�- g/�Zs /�o/ y frSCa -mss S� ?�rp r s(o/ 73 -Aw&l MmOhn Addmft C*l Sad. aP 01-010 1 8 LINE RD MURPHY. IcAMEEK 8 UNE Rc VYAIERELO MA WSW 01-011 720 8 UNE RD MACKIMNOK FRED99W 0 KAREN A MACKI NN ON 8 LINE RD VWAEEFIELD 1M► 01890 01-012 -F218 10 UNE RD MOREU.J STEPHEN E VACKNION .EMBER 10 LINE RD V*%K:RELD M% 01880 01 -013+318 12 LINE RD CARDOSO EDMUND P 12 LINE RD WA EFELD MA 01880 01-W4 * 17 . 14 LIM RD CALO EDWARD CALO SHEI.EY 14 LINE RD WAKEFIELD MA 01990 014010 -F218 18 LIKE RD ZAHLAWAY JOHN M 31 PoE FUDGE RD READING MA 01887 01-018 -F1871 18#1 LOSE RD S ETO KAM SHUN TaANG KAYEE 18 LINE RD 81 WAKEFlELD MIA 01880 01-018+1372 1811GC LINE RD LAM WAI SHAW FANNY WAN VW4ULMIONC .18 UNE RD WAIERELD MA 01880 01418 -MA LINE RD REAR ONE MIDDLESEX COURT LLC 49 MANNON RD MELROSE MA 02178 End of Report 1 'i r � - I 1 I rs+w+ 1 e 2 i i i 1 W f la /Y Y I • BKF.M Srt�r 04P�L' R'Yi -,Ur- AM. r TOWOPREADWO OMAMW �rn714wra >oaYa0nU1.0.q rarrnsu� °tr WW IMSwt rr+r war• nrrrw +N.rr + r.a raw Y�n� walls rar110 wa wapYl dmL gbr ow arrl aw r'j.':u rr n Y Y rrr � r.rranrra °tr WW IMSwt rr+r war• �r• +N.rr + • raara wa rr ra�larrii+� aw r>a.m aia r ua a ura i� —weir a—�r n °�r� r�- iia— orrinlaa �r �is r� �r r+lnnr Irma err. i re % sM- PiWEI ler�iss�iar�r�i r�r� w� � n ;M r 1 � 1 r /9 i' �i BALSA BTRffT t aUll1C,RNW qI— \=.- 0� _V t. j .._ RAM @a" l +sl II..Y - /I r . • �W rrro.r -- .:z cLARnarwreROnEs a rrrarvwra._.oa . e.r..aw...��walr.n ♦..mow l.rs�sw . r Ati��irs'�"or ��ISAMONSW app. srt w1prw�.�.vaYa rY.. s'.r 11w1i i�Y.La��1pw� +i0ir w��w• we>�w nrr�ss s...rsosal. s.a saal �iJ MM AM SEGOM 1a� Si!" .♦ s ssa ws_. ua wm �r . 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LeLacheur, Bob From: Robbins, Richard Sent: Tuesday, September 02, 2014 6:47 PM To: LeLacheur, Bob Cc: Segalla, Mark; Cormier, James Subject: MODIFICATION TO BOS POLICY 3.2 LIQ LICENSES Good evening, Bob. Under 3.2.7.4 — Agents of the Licensing Authority, only the Chief, Lts and Sgts are listed as agents of the Licensing Authority to ensure policies are being adhered to. The policy was implemented prior to the new Deputy Chief's position. So could you please mention this to the BOS requesting the Deputy Chief be listed as an agent for the Licensing Board? Txs in advance. dickRobbins Lt. Richard W. Robbins Executive Officer Reading Police Department 15 Union Street Reading, MA 01867 781.942.6757 When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received. Please let us know how we are doing - fill out our brief customer service survey at hfto: / /readingma- survey. virtualtownhall.net /survey /sid /91 b54a9276d6l2c7/ APlease consider the environment before printing this e-mail s6 The term "Offense" is dtfintd as one violation of Massachusetts General Caw, Chapter 135, and/or — violation of the Massachusetts Alcahohc Beverage Canttol Commission Rules and Rephi6ons 264CMR, and/or Town of Reading local licensing regulations and any other law rn rcgularion of the Town of Reading Examples oferiteria to invoke perAtres are based on the Nlowingg • Severity and type of offense • Norther of prior offenses The penalties are only a guide The Licensing Authority, may use its discretion in determining whether the facts surrounding a violation warrant a peaky which is more lenient or severe than that suggested by the guidelines. The penalises shall tics be cart med as to lint the Licensing Authority's ability to consider alremativt dispositions or fnthes conditions on a li—se, or even alternative penalties {eg rolling back of the licensees operating hours, suspension of the licenser's Common Vicnialers bcense, and/or suspending the licensee's entertainment license} 31.71 - Aceess to Premises by Polict and Anna It shall be the responsibility of the licensee to ensure that procedures are in place, by posting a doettnan or otherwise, mallow Police and atnho-d agents of the licensing Authority immediate entrance into the p—sts at any time employees art on the premises. Any delay in providing such access shall because for action against the license. 3.2 7.3 - Postiva of NMia Whenever the Licensing Authority, warns a licensee or suspends the heense or licenses of any licensee, the Licensing Authority shall provide the licensee with a sign containing the words "Closed by order of the Licensing Authority for the Town of Reading," or `tivaming issued by the Licensing Authority of the Town of Reading" and staring the reason for the warning or suspension. This sign shall be attached by the license on the inside of a window in a location designated by the Licensing Autbority which location shall be visible from the onside of the li emisea in a conspicacwa place during fhe entire period of such warning or suspension. 3.2.1.d • etrta of 4 f"kensint Authority to Licensing Authority hereby appoinu the L;hicf of Pulice and the Police t3epartmtnt utenants and Sergeants as agents of the Licensing Authority to insure that the pd — of the Licensing Authority and the Msssschusena State Laws regarding Alcoholic Beverage Licensing arc adhered to by all licensees 3.2,7.5 - Comniianee Oneratioos The Liunsing Aidlica ty shall from time to lima review with the Police Chief guideines for compliance operations by the Police Department. The Licensing Authority hereby assigns the responsibility of conducting annual inspections of liquor license holders to tbt Town Manager. These inspections will serve the purpose of reviewing and checking compliance with the Licensing Authority's liquor policies. Revise4149 -01 JLI—d 92"# 3 -13 8oardajSelecvmen Yaticier �t l-J S� O�y OF RFgO/ M P Office of the Town Manager J6�9` 16 Lowell Street INCURP�RP� Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Nancy Heffernan, Treasurer - Collector Date: September 18, 2014 RE: September 23 agenda item - Borrowing plans 781 - 942 -9043 townmanager@ci.reading.ma.us www.readingma.gov /town - manager Tonight the Board will be asked to approve a BAN sale conducted by the Treasurer recently in order to roll over some previously issued debt for the West Street project. Debt planning has been a challenge as the schedule for both the West Street project and Library Building project have been in flux. The Town has a good cash position and we are therefore able to borrow funds internally, subject to approval by the Board and a strict set of financial regulations, which gives us a great deal of flexibility to deal with such uncertainty. However internal borrowing may not be carried over between two fiscal years, so we did need to borrow the first $1 million of a total $1.3 million debt authorization towards the local share of the West Street project last June, with a maturity date this week as we expected to do permanent financing in late September. Construction bids for the Library will be received on October 8th (subcontractors) and 20`h (general contractor), at which point we will better understand the financial status of the project. Right now all signs are good, as the project as designed has a healthy contingency - but for competitive bidding purposes I'd rather not say any more at this time. West Street bids are due to the state, and we hope to have our local share participating costs sometime be early December. Clearly roadway construction has been delayed until next spring (note that MWRA work begins shortly). As such we have planned to issue $18.05 million in permanent debt by early February 2015 as follows: ➢ $13.25 million Library Project (10 years — excluded from Prop 2 -1/2) ➢ $3.5 million Water Main improvements* (10 years —Water Enterprise Fund) ➢ $1.3 million West Street project (4 years — inside the tax levy) * subject to September Town Meeting approval As a result of these plans, taxpayers will see little impact on their tax bills this year from the Library project — some nominal interest charges only. The other two projects will be easily contained within the tax levy and the water rates. It generally takes about a month of prep work and disclosure before we issue debt, so please consider early January to be a deadline of sorts for any other funding requirements that might arise. -5)) N Town of Reading, Massachusetts Fi rstS4Duthweest't;W $1,000,000 General Obligation Bond Anticipation Notes Sale Date: 919/2014 Dated Date: 9/26/2014 Delivery Date: 9/26/2014 Due Date: 2/6/2015 Days Per Year: 360 Day Count: 130 Bank Qualified: Yes Rating: None Fi rstS4Duthweest't;W First Southwest Company FA: Peter Frazier 00 $4,513.89 $1 Weighted Average Net Interest Cost: 0.4192% 9/9/2014 141099_1.xls Coupon Net Prorata Prorata Reoffering Bidder Principal Rate Premium Interest Interest NIC Premium Interest Award Yield Century Bank $1,000,000 1.25% $3,000.00 $4,513.89 $1,513.8 .4192°/ $3,000.00 $4,513.89 $1,000,000 TD Securities $1,000,000 1.50% $3,640.00 $5,416.67 $1,776.67 0.4920% Eastern Bank $1,000,000 1.50% $3,452.22 $5,416.67 $1,964.45 0.5440% Roosevelt & Cross $1,000,000 2.00% $3,630.00 $7,222.22 $3,592.22 0.9948% First Southwest Company FA: Peter Frazier 00 $4,513.89 $1 Weighted Average Net Interest Cost: 0.4192% 9/9/2014 141099_1.xls MUNICIPAL PURPOSE LOAN Town of Reading, Massachusetts $1,000,000 Genmd Obligation Bond Anticipation Notes Sale bate: 9IW201A Dated Data 9+26!2014 Delivery Date: 912612014 Due Date: 2!612015 Bank Qual(rcation: Yam toJ. . M " r { l IVA_J � ��•�f W FQSt 5auth—t Company g/y(2014 t4t099 t.zls FA. Peter Frazee — Bonds, Grants, Renewal New Total Or4nai Vote Article Amount Previous andJ4r This This This Balance issue Prorate Prorate purpose Daw.1 Reference Number Authorized ssu Pavdpwns -sue — Issue nis.-.0 Date Intem Prtmium RoadwayiPedestnan Improvamen[S 17!1212013 Ch_ 44. s_ 7(5) a 7(6) 8 $1,0W.Wo $1,04000 s0 $1,0W,D00 $0 $1,000,000 $0 6119!2014 $4,513.89 $3,000.00 Totals $1,000.00 $1,000.000 $0 SIA0A00 s0 $t,OW,000 $0 $4.513.89 $3.000.00 r { l IVA_J � ��•�f W FQSt 5auth—t Company g/y(2014 t4t099 t.zls FA. Peter Frazee — Certificate of Award I, the Treasurer of the Town of Reading, Massachusetts, hereby award the $1,000,000 General Obligation Bond Anticipation Notes dated September 26, 2014 (the "Notes ") to the bidder or bidders submitting the bid or bids attached hereto in accordance with the terms set forth in the attached bid or bids and in the Notice of Sale dated August 27, 2014, relating to the Notes, subject to the approval of this award by the Board of Selectmen. Date: September 9, 2014 Treasurer AM 36564331. I The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.massgov/abcc FORM 43 MUST BE SIGNED BY LOCAL LICENSING AUTHORITY 101600019 Reading ABCC License Number City/Town TRANSACTION TYPE (Please check all relevant transactions): M New License [] New Officer /Director Pledge of License Transfer of License E] Change of Location E] Pledge of Stock E] Change of Manager Alteration of Licensed Premises [] Transfer of Stock Cordials/Licqueurs Permit Issuance of Stock ❑ New Stockholder Fj 6-Day to 7 -Day License . Management/operating Agreement ❑ Wine & Malt to All Alcohol ❑ For Reconsideration 109/23/2014 Local Approval Date ❑X Change Corporate Name E] Seasonal to Annual Change of License Type ❑X Other Change of DBA Name of Licensee Brooks Brew and Fine Wines, LLC El of Licensee D /B /A The Wine Shop & More Manager Todd Brooks ADDRESS: 676 Main Street CITYfrOWN: Reading STATE MA ZIP CODE 01867 Annual All Alcohol Package Store Annual or Seasonal Category: (All Alcohol - Wine & Malt Wine, Type: (Restaurant Club, Package Matt & Cordials) Store, General On Premises, Etc) Or UCensea rmmi5e3: Wine Shop & More is part of a strip mall in downtown Reading. The main sales floor is rectangular with wine shelving, liquor shelving, cheese counter register counter. Behind the retail part of the store, there is along hall used for storage, a bathroom, a kitchen and two additional storage rooms. I square feet 2900. Application Filed: Sep 16, 2014 Advertised: Abutters Notified: Yes ❑ No ❑X Date & Time Date & Attach Publication Licensee Contact Person for Transaction Todd Brooks Phone: 781-944-4521 ADDRESS: CITY/TOWN: STATE = ZIP CODE Remarks: The Local Licensing Authorities By. ABCC Remarks: Alcoholic Beverages Control Commission Ralph Sacramone Executive Director Form The Commonwealth of Massachusetts Print Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mass.goy /abcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE COMPLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. REVENUE CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: NO FEE IF USED EPAY, CONFIRMATION NUMBER: IVIX A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY): LICENSEE NAME: r S yX ,-' A ik! WAntS., C ADDRESS: 6 %(e CITY /rOWN: eAd STATE ® ZIP CODE % ❑ Change of Hours Vhange of DBA ❑ Charity Wine Ucense THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION P. O. BOX 3396 BOSTON, MA 02241 -3396 �� Z The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mass.gov /abec PETITION FOR CHANGE OF LICENSE A ' oo0 !q ABCC License Number 2014 SEP 16 PSI 4' 48 P.�fnA Cityll uwn licensee 131rw Q 4 respectfully petitions the Licensing Authorities to approve the wing transactions: ❑ Change of Manager ❑ Alteration of Premises ❑ Pledge of License /Stock ❑ Cordial & Liqueurs ❑ Change of Corporate Name ❑ Change of Location Change of DBA ❑ Change of License Type (§12 ONLY, e.g. "club" to "restaurant") ❑ Change of Manager Last - Approved Manager: Requested New Manager: ❑ Pledge of License /Stock Loan Principal Amount: $ Interest Rate: Payment Term: Lender: M/Change of Corporate Name /DBA Last - Approved Corporate Name /DBA: W e 54 Or Requested New Corporate Name /DBA: F/j; 1. i,he SJ & m e J ❑Change of License Type Last - Approved License Type: Requested New License Type: ❑ Alteration of Premises: (must fill out attached financial information form) Description of Alteration: ❑ Change of Location: (must fill out attached financial information form) Last - Approved Location: Requested New Location: I 3 Signature of Licensee Date Signed 9 s— 1-2o q, "Of. corp —tj—UC by it auth -i-d representative) s J A Mate A tmel, -qastoIz, _Awsackmetts- 02133 William Francis Galvin Secretary of the Commonwealth Date: January 28, 2014 To Whom It May Concern: I hereby certify that a certificate of organization of Limited Liability Company was filed in this office by BROOKS BREW AND FINE WINES, LLC in accordance with the provisions of Massachusetts General Laws, Chapter 156C, on January 27, 2014. I further certify that said Limited Liability Company has not filed a Certificate of Cancellation; that said Limited Liability Company has not been administratively dissolved; and that, so far as appears of record, said Limited Liability Company has legal existence. Cn In testimony of which, I have hereunto affixed the Great Seal of the Commonwealth 'q on the date first above written. C;PZ-�WaIA?"I �/ Secretary of the Commonwealth Certificate Number: 14016005850 Verify this Certificate at: http: / /corp. sec. state. ma.us /CorpWeb /CertificatesNerify.aspx Processed by: tad v/ Brooks Brew and Fine Wines Special Meeting September 12, 2014 A special meeting was held by the owner and subsequent managers of Brooks Brew and Fine Wines on September 12, 2014. A motion was made to change the Doing- Business -As name (DBA) of "The Wine Shop of Reading" to `The Wine Shop & more ". The motion was seconded and unanimously passed. Those present: Todd M. Brooks Change of DBA Checklist This application will be returned if the following documentation is not submitted: Petition for Change of License Business Certificate Vote of Corporate Board or LLC Note: No fee is required for this transaction as ABCC approval is not necessary � /), L- FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 Reading 2020 Working Groups R1 Community Partners: Dan Ensminger (BOS) Kevin Sexton (BOS) Explore creative public /private ventures Jean Delios (Assistant Town Manager) Bob LeLacheur (Town Manager) Goal #23 Goal #15 Consider Future Regionalization efforts ➢ Goal #14 Review Current Regionalization efforts R2 Services & Performance Measurement: Marsie West (BOS) Greg Burns (Fire Chief) Sharon Angstrom (Town Accountant) Jim Cormier (Police Chief) Goal #18 Review RCASA model r Goal #17 Review Public Health division Goal #19 Review Emergency Management Planning i Goal #9 Create Inventory of Services ➢ Goal #10 Suggest ways to gather data and measure Services provided ➢ Goal #12 Library Services R3 Communication: Dan Ensminger (BOS) Jim Cormier (Police Chief) Kevin Sexton (BOS) Ruth Urell (Library Director) Jeff Zager (Public Works Director) Goal #3 Communication —Volunteer Boards /Committees /Commissions Goal #31 West Street Project Goal #11 Provide easy to use community feedback methods ➢ Goal #22 Examine role of Volunteer Boards in Community Development ➢ Goal #34 Review current bill printing and mailing policy. �T 1 9 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 Reading 2020 Working Groups R4 Strategic Planning: John Arena (BOS) John Halsey (BOS) Real Estate Projects (MAPC will assist) Jean Delios (Assistant Town Manager) Bob LeLacheur (Town Manager) ➢ Goal #26 Review use of Industrial Zone properties, including the current DPW site Goal #28 Review Recreation Facilities i- Goal #29 Review Public Works Facilities Community Planning ➢ Goal #27 Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvement ➢ Goal #25 Continue to strive for 10% Affordable Housing ➢ Goal #21 Implement Complete Streets Policy as opportunities arise ➢ Goal #20 Implement and Encourage Bicycle and Pedestrian Plan Policy Goal #7 Comprehensive Update of the Zoning Bylaw Goal #32 Permanent Building Committee r Goal #8 Review Other Town Bylaws ➢ Goal #24 Explore and recommend path forward on Community Preservation Act Infrastructure ➢ Goal #13 Conduct Technology Master Planning �5v 10 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 Note that three additional resources were used to help draft these Goals: `Reading 2020' working groups July 2014 Financial Forum Economic Development Self - Assessment Tool I. Administration The human capital of the community is the major resource that is necessary to achieve the provision of services to the community and as such should be supported and respected. This human capital includes employees, elected officials and members of Boards, Committees and Commissions (BCCs). 1. Implement final phase of Town Manager's reorganization plan a. Hire Administrative Services Department Head b. Hire Business Analyst c. Consider shared Communications position with School department 2. Human Resources Planning a. Finalize Non -Union Pay & Classification Study for November, 2014 implementation b. Transition for new Human Resources Administrator c. Identify Professional Development Needs (e.g., technology training) d. Recodification/Review of Personnel Policies 3. Communication - Volunteer Boards /Committees /Commissions a. Conduct a multi -BCC Summit meeting to discuss Reading 2020 _1� 9/18/2014 Timing importance #1 2.0 (FY15) 2.3 #2 2.1 (FYI 5) 2.0 #3 1.5 (now) 1.5 1. Implement final phase of Town Manager's reorganization plan a. Hire Administrative Services Department Head b. Hire Business Analyst c. Consider shared Communications position with School department 2. Human Resources Planning a. Finalize Non -Union Pay & Classification Study for November, 2014 implementation b. Transition for new Human Resources Administrator c. Identify Professional Development Needs (e.g., technology training) d. Recodification/Review of Personnel Policies 3. Communication - Volunteer Boards /Committees /Commissions a. Conduct a multi -BCC Summit meeting to discuss Reading 2020 _1� 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 II. Regulation and Policy Development Reading will continue to address major emerging issues through development, modification, improvement and simplification of local bylaws, regulations and Selectmen's policies. When in doubt, fewer and simpler regulations are desired. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 4. Review Board of Selectmen Policies 5. Organize and Review Town Manager Policies 6. Recodification of Town Charter (January '15 Town Meeting) a. Implementation of the work by the Town Charter Committee b. Other changes suggested by the Selectmen & staff 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) a. Implementation of the recommendations of the Zoning Advisory Committee 8. Review Other Town Bylaws a. Conservation b. Health c. Other 2 9/18/2014 Timing Importance 94 2.5 (FYI 5) 2.3 #5 2.3 (FYI 5) 2.3 #6 3.0 (2 -3 yrs) 2.3 #7 1.5 (now) 1.3 #8 1.8 (FY15) 1.7 4. Review Board of Selectmen Policies 5. Organize and Review Town Manager Policies 6. Recodification of Town Charter (January '15 Town Meeting) a. Implementation of the work by the Town Charter Committee b. Other changes suggested by the Selectmen & staff 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) a. Implementation of the recommendations of the Zoning Advisory Committee 8. Review Other Town Bylaws a. Conservation b. Health c. Other 2 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 III. Services Reading will continue to provide as much friendly customer service as is possible. Technology trends will be monitored to change the delivery of information and services, in order for customers to engage in as much self-service as they desire. <�. Create Inventory of Services a. Provided by Town government b. Provided by private sector (for overlap services) c. Provided by non -profit sector (for overlap services) 10. Suggest ways to gather data and measure Services provided i i. Provide easy to use community feedback methods 12. Library Services a. Optimize use of temporary space during building project b. Supplement with community outreach of some library services c. Master Plan staffing to shift towards new service delivery methods and away from old ones 3 9/18/2014 Timing importance #9 2.0 (FYI 5) 1.9 #10 2.3 (FYI 5) 2.0 #11 2.0 (FYI 5) 1.8 #12 2.3 (FYI 5) 2.3 <�. Create Inventory of Services a. Provided by Town government b. Provided by private sector (for overlap services) c. Provided by non -profit sector (for overlap services) 10. Suggest ways to gather data and measure Services provided i i. Provide easy to use community feedback methods 12. Library Services a. Optimize use of temporary space during building project b. Supplement with community outreach of some library services c. Master Plan staffing to shift towards new service delivery methods and away from old ones 3 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 IV. Operations Reading will continue to provide municipal services in a cost - effective and efficient manner. 13. Conduct Technology Master Planning Timing Importance #13 2.3 (FYI 5) 2.0 #14 2.3 (FYI 5) 2.0 #15 2.5 (2 -3 yrs) 1.5 #16 1.9 (FY 15) 1.4 13. Conduct Technology Master Planning a. Plan for a five year horizon b. Financial systems review c. Permits & Licensing Review d. Records Management Review e. GIS systems Review f. Regionalization opportunities g. Emergency Management planning h. Disaster Recovery planning 14. Review Current Regionalization efforts a. Assessors b. Housing Services Coordinator c. Public Health i �,. Consider Future Regionalization efforts a. Veterans b. Animal Control c. Public Works/Enterprise Funds d. Other if,. Review NevvIv Centralized Procurement a. Identify process improvements for acquisition and disposition b. Ensure public transparency c. Ensure optimal long -term financial status { 4 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 V. Public Safety and Health Reading will continue to focus on strong public health and public safety services. 17. Review Public Health division a. Review recommendations from the Board of Health on Staffing needs b. Create Master Plan to accomplish optimal staffing is. Review RCASA model a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with School & Police department efforts d. How can results be measured & reported? i,). Review Emergency Management Planning a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with area community efforts d. Review related staffing needs (especially for the Fire department) 20. Implement and Encourage Bicycle and Pedestrian Plan 5 9/18/2014 Timing Importance #17 2.0 (FYI 5) 1.5 #18 1.8 (FV15) 1.5 #19 2.3 (FYI 5) 1.5 #20 3.0 (2 -3 yrs) 3.0 17. Review Public Health division a. Review recommendations from the Board of Health on Staffing needs b. Create Master Plan to accomplish optimal staffing is. Review RCASA model a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with School & Police department efforts d. How can results be measured & reported? i,). Review Emergency Management Planning a. What additional resources are available? b. What additional resources would be beneficial? c. Examine coordination with area community efforts d. Review related staffing needs (especially for the Fire department) 20. Implement and Encourage Bicycle and Pedestrian Plan 5 9/18/2014 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 VI. Community Development Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC the EDC and the Climate Protection Committee. 21. Implement Complete Streets Policy as opportunities arise 22. Examine role of Volunteer Boards in Community Development ��. Explore creative public /private ventures 24. Explore and recommend path forward on Community Preservation Act 25. Continue to strive for 10% Affordable Housing a. Housing Production Plan; Trust Fund; CPA; Large/Medium scale development opportunities 26. Review use of Industrial Zone properties, including the current DPW site a. Inventory current uses b. Survey private owners for future plans c. Create area Master Plan 27. Implement high priority recommendations for Parking, a. Downtown Parking b. Vine Street lot c. Other 9/18/2014 parking and alternative transportation Traffic, and Transportation improvements 0 s5 Timing Importance #21 3.0 2 -3 yrs) 2.5 #22 2.3 (FYI 5) 1.8 #23 1.8 (FYI 5) 1.5 #24 3.0 (2 -3 yrs) 2.5 #25 2.8 (2 -3 yrs) 1.8 #26 1.5 (now) 1.0 #27 1.8 (FYI 5) 1.5 21. Implement Complete Streets Policy as opportunities arise 22. Examine role of Volunteer Boards in Community Development ��. Explore creative public /private ventures 24. Explore and recommend path forward on Community Preservation Act 25. Continue to strive for 10% Affordable Housing a. Housing Production Plan; Trust Fund; CPA; Large/Medium scale development opportunities 26. Review use of Industrial Zone properties, including the current DPW site a. Inventory current uses b. Survey private owners for future plans c. Create area Master Plan 27. Implement high priority recommendations for Parking, a. Downtown Parking b. Vine Street lot c. Other 9/18/2014 parking and alternative transportation Traffic, and Transportation improvements 0 s5 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 VII. Facilities and Infrastructure Proiects I Reading will strive to maintain and improve the infrastructure through fiscally prudent long t planning. For large capital needs, a temporary (Prop 2% exclusion) will be requested so as to no t ongoing capital requirements. ,s. Review Recreation Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Birch Meadow Master Planning O. Review Public Works Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Enterprise Fund regionalization 3o. Library Building Project a. Transparency — neighborhood impacts; budget/financial b. Temporary Space 31. West Street Project a. Public Communication & Public Safety 32. Permanent Building Committee 9/18/2014 community's erm capital tax increase `crowd out' SO-1 Timing Importance #28 2.1 (FY15) 1.4 #29 1.6 (FYI 5) 1.4 #30 1.3 (now) 1.5 #31 1.5 (now) 1.3 932 1.3 (now) 1.0 ,s. Review Recreation Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Birch Meadow Master Planning O. Review Public Works Facilities a. Examine current capacity; Project future demands b. Explore space options; Explore Resource sharing options c. Enterprise Fund regionalization 3o. Library Building Project a. Transparency — neighborhood impacts; budget/financial b. Temporary Space 31. West Street Project a. Public Communication & Public Safety 32. Permanent Building Committee 9/18/2014 community's erm capital tax increase `crowd out' SO-1 FY2015 Town Manager's Goals and Action Plan Town of Reading, MA DRAFT version September 2014 VIII. Finance Reading will continue to evaluate revenue sources, cost reduction, regionalization of services, other methods of providing services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 33. Long -term liability planning a. Pension Fund b. OPEB c. Health Insurance 34. Review current bill printing and mailing policy. a. Determine if customers and saving on postage b. Investigate electronic option c. present options to the BOS 35. Review Town -wide fee structure a. Suggest any changes b. Establish periodic review process c. Distinguish local control versus state or federal law d. Late fees /penalties /interest 36. Develop a Fund Balance policy in accordance with GASB 54. 8 9/18/2014 Timing Importance #33 2.5 (FYI 5) 2.3 #34 2.8 (2 -3 rs) 2.5 #35 2.8 (2 -3 yrs) 2.5 #36 2.5 (FYI 5) 2.0 33. Long -term liability planning a. Pension Fund b. OPEB c. Health Insurance 34. Review current bill printing and mailing policy. a. Determine if customers and saving on postage b. Investigate electronic option c. present options to the BOS 35. Review Town -wide fee structure a. Suggest any changes b. Establish periodic review process c. Distinguish local control versus state or federal law d. Late fees /penalties /interest 36. Develop a Fund Balance policy in accordance with GASB 54. 8 9/18/2014 U RANKINGS Arena Ensminger Halsey Sexton West Who? Timing: 1= urgent; 2 =FY 15; 3= 2 /3yrs; 4 =no hurry Important: 1=very imp.; 2= medium; 3 =low; 4= ignore T I T I T I T I T I T I 1. Implement final phase of Town Manager's reorganization plan 1, 2.0 2.3 2 2 2 2 2 2 2 3 Bob a. Hire Administrative Services Department Headc,,cz - - 2 2 2 2 2 2 b. Hire Business Analystc' 2 2 2 2 3 1 - C. Consider shared Communications position with School;; - - department 2 3 2 2 2 1 2. Human Resources Planning 2.1 2.0 1 2 2.5 2 2 2 3 2 Bob a. Finalize Non -Union Pay & Classification Study for November,' 2014 implementation 1 2 2 1 b. Transition for new Human Resources Administrator " 1 2 2 1 2 2 C. Identify Professional Development Needs (e.g., technology z training) 3 2 3 1 3 2 2 1 d. Recodification /Review of Personnel Policies; 1 3 3 1 3 2 2 1 3. Communication - Volunteers Boards /Committees /Commissions 1.5 1.5 1 2 2 1 2 2 1 1 R3 ti 4. Review Board of Selectmen Policies 2.5 2.3 2 3 3 2 3 2 2 2 Bob 5. Organize and Review Town Manager Policies 2.3 2.3 2 3 3 2 2 2 2 2 Bob 6. Recodification of Town Charter (January '153 Town Meeting) 3.0 2.3 k 3 1 4 4 3 2 2 2 N/A 7. Comprehensive Update of the Zoning Bylaw (Sept & Nov '14 Town Meeting) 1.5 1.3 2 1 1 1 2 2 1 1 R4 8. Review Other Town Bylaws 1.8 13 2.5 2 2 2 1 1 R4 Conservation 2 2 3 3 1 1 Health _ ._ r 3 2 2 2 1 _- -_._.._-------- 1 -- 9. Create Inventory of Services 2.0 1.9 s 2 2 2 2.5 2 2 2 1 R2 a. Provided by Town government 1 2 2 2 2 1 b. Provided by private sector (for overlap services) - ' 2 2 2 2 2 2 - -- C. Provided by non - profit sector (for overlap services) 2 1 2 2 2 2 10. Suggest ways to gather data and measure' n Services provided 2.3 2.0 2 2 3 2 2 2 2 2 R2 11. Provide easy to use community feedbacks methods f 2.0 1.8 2 2 2 2 2 2 2 1 R3 RANKINGS Arena Ensminger Halsey Sexton West Who? Timing: I= urgent; 2 =FY15; 3= 2 /3yrs; 4 =no hurry Important: 1 =very imp.; 2= medium; 3 =low; 4= ignore T I T I T I T I T I T I 12. Library Services 2.3 2.3 $ 3 2 1 3 3 2 2 2 R2 a. Optimize use of temporary space during building project 1 1 3 3 1 1 -- - b. Supplement with community outreach of some library c services _ 4 3 3 3 3 3 C. Master Plan staffing to shift towards new service delivery E F methods and away from old ones :+ 2 2 3 1 3 1 13. Conduct Technology Master Planning 2.3 2.0 =' 3 2 2 3 2 2 2 1 R4 14. Review Current Regionalization efforts 2.3 2.0 = 3 2 2 2 2 2 2 2 Ri 15. Consider Future Regionalization efforts 2.5 1.5 s 3 2 3 1 2 2 2 1 R1 16. Review Newly Centralized Procurement 1.9 1.4 2 1 2 2 1.5 1.5 2 1 Sharon 17. Review Public Health division 2.0 1.5 2 2 3 2 1 1 2 1 R2 18. Review RCASA model 1.8 1.5 2 1 2 3 1 1 2 1� R2 19. Review Emergency Management Planning s 2.3 1.5 r! 2 1 2 1 3 2 2 2 R2 20. Implement and Encourage Bicycle and 4 Pedestrian Plan 3.0 3.0 4 4 3 3 3 3 2 2 R4 21. Implement Complete Streets Policy as 0 ortunities arise 3.0 2.5 4 3 3 3 3 3 2 1 R4 22. Examine role of Volunteer Boards in Community Development 2.3 1.8 2 1 3 3 2 2 2 1 R3 23. Explore creative public/ private ventures 1.8 1.5 s 2 1 2 2 2 2 1 1 Ri 24. Explore and recommend path forward on Community Preservation Act �`�� 3.0 2.5 b 3 2 4 4 2 2 3 2 R4 25. Continue to strive for 10% Affordable Housing 2.8 1.8 4 3 2 1 3 2 2 1 R4 26. Review use of Industrial Zone properties,," including the current DPW site 44 1.5 1.0 g 2 1 2 1 1 1 1 1 R4 27. Implement high priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation improvements R4 r, 1.8 1.5 k 2 1 2 2 2 2 1 1 28. Review Recreation Facilities 2.1 1.4 : 2 1 2 2 1.5 1.5 3 1 R4 29. Review Public Works Facilities m 1.6 1.4 2 1 2 2 1.5 1.5 1 1 R4 RANKINGS Arena Ensminger Halsey Sexton West Who? Timing: 1= urgent; 2 =FY 15; 3= 2 /3yrs; 4 =no hurry Important: I =very imp.; 2= medium; 3 =low; 4= ignore T I T I T I T I T I T I 30. Library Building Project = 1.3 1.5 .r 1 1 1 2 2 2 1 1 Bob 31. West Street Project 1.5 1.3 2 1 1 1 2 2 1 1 R3 32. Permanent Building Committee 1.3 1.0 2 1 1 1 1 1 R4 33. Long-term liability planning 2.5 2.3 2 2 2 3 3 2 3 2 Bob a. Pension Fund 2 2 2 2 b. OPEB 2 2 2 2 C. Health Insurance 3 2 1 1 34. Review current bill printing and mailing policy. 2.8 2.5 3 2 3 3 3 2 2 3 R3 a. Determine if customers and saving on postage 4 3 2 3 b. Investigate electronic option 2 2 2 1 35. Review Town -wide fee structure 4 2.8 2.5 g 3 3 3 3 3 2 2 2 R2 36. Develop a Fund Balance policy in accordance with GASB 54. 2.5 2.0 i 3 2 2 3 3 2 2 1 Sharon 2.41 1.82 2.21 2.23 2.23 1.95 1.9 1.46 Other: Key mgmt Hires in Admin Services 1 1 Other: Mgmt Team performance accountability to Town Mgr 1 R1- Community Partners Ensminger, Sexton, LeLacheur (4:30pm, Berger Room) R2 - Services & Performance Measurement West, Delios (5:30pm, Berger Room) add Angstrom for 9116 meeting R3 -Communication. Angstrom, Zager R4 - Strategic Planning Arena, Halsey, Burns, Cormier, Urell, LeLacheur (3pm, Conference Room) R4 - add Delios & Zager for 9116 meeting v\ W FY 2014 TOWN MANAGER EVALUATION 9/23/2014 FY 2014 TOWN MANAGER EVALUATION - Robert LeLacheur RATINGS: 1 -DID NOT MEET GOAL;-2-ACCEPTABLE PROGRESS TOWARD GOAL; 3 -MET GOAL; 4- EXCEEDED GOAL ECTIVES DURING EVALUATION PERIOD EVALUATOR: John Arena MAJOR AREA GOAL / OBJECTIVE RATING I COMMENTS 1. Design optimal Town department / division structure, regardless of current set -up or specific personnel, including the role of the Assistant Town Manager. Describe detailed transition plan from current status to such an optimal model, including Administration ;specific personnel. Plan divided into two portions: 1) reorganization of Town government approved by November 2013 Town : Meeting; and 2) non -union pay & classification study results expected in time for November 2014 implementation. 'r----------------------------------------------------------------------- ----------------------------------';----------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------- --- ----- - - - - -- :2. Establish optimal professional development (PD) and training levels across all departments. Devise multi -year process to -------------------- Administration :transition from current status to desired outcome. Focus on tracking compliance with PD job requirements as well as optional PD for advancement. -------------------------- -------------------------------------------------------------------------------------------------------------------------------- --- ---------------- --- - - - - -- ------------ - - - - -- ----------------------------------------------------------------------- :3. Create lists of routine tasks all Town departments /divisions do each year. Design specific quantitative measu res to Administration evaluate these tasks on either a quarterly or monthly basis. Devise implementation pla n for these measurements. Administration :4. Conduct a Retreat with the Selectmen (BOS) and Town Department Heads . f-------------------------------------------- ----- --- --- -- r :5. Discuss with BOS the need for broad BCC meetings to convey information and expectations. For information, include Open Administration ! Meeting Law and Ethics trainings, and a discussion of electronic meeting support. For expectations, discuss two- way BOS -BCC communication options. As needed, give further direction to specific BCCs on their mission or operating procedure. --------- ------- --- ----- --- - - --- -- ----------------------------------------------------------------------------------------------------------------------------------------------------------- -- --------- -------- ------ - - -- -- : 6. Conduct at least two Executive Sessions for the BOS for the pu rpose updates on the status of negotiations of successor ------------------L---------------------------------------------------------------------- Administration :Collective Bargaining Agreements with all Unions for dates effective July 1, 2014. Regulation & Policy 7. Conduct a comprehensive review and revision of the Zoning Bylaws. Establish early and ongoing two -way communication Development i with key participants including the BOS, CPDC, ZBA and EDC. ---------------------------------------------------------------- ---- -- ------- -- -- ------ -- - - - - -- ----------------------------------------------------------------------------------------- Regulation & Policy 1 :8. Complete the review and re -write of the Traffic Rules and Regulations. Development ---------evel-------------------{------------------------------------------------------------------------------------------------------------------------------------------------------------ ------ ---- --- -- --- -- ---- ---- --- Regulation & Policy 9. Determine if Zoning changes are needed for the optimal use of the Oakland Road property. -------------------F---------------------------------'-'----------------------------------- Development 10. Continue to measure customer satisfaction. Design method to reach out and survey customers on services that are used !broadly, such as rubbish pickup and snow clearing & removal. Based on all forms of feedback, identify and recommend Services !changes to regulations that do not currently seem to meet customer service goals, or that will make them easier for :customers to understand and use. Based on feedback, continue training employees and volunteers on the customer service :policy as needed. -------------------------- ----------------------------------------------------------------------------------------------------------------------------------- ----- ----- -- --- --- -- ---- -- ---------- - - - - -- ---------------------------------------------------------------------- j 11. In the Library, support the Goals as established by the Library Board of Trustees, with a focus on all items related to the Services !:Library Building project. --- --- -- -- ----- --- - -- - --- ------------------------------------------------------------------------------------------------------------------------ -- ---- --- --- -- --- -- -- ------ --- ------------------- : ---------------------------------------------------------------- - - - - -- 12. Strengthen the communications process with external customers. First inventory all forms of current external Services :communication; then obtain feedback from the Community as to desired information & method of delivery. Improve the ;Town web site, providing expanded electronic customer interaction with the Town. Operations :13. Fully implement permits and licensing system, including customer self- service. ------------------------------------------------------------- ------ -- --- ---- --- ----- -- - --- -- ------------------L--------------------------------------------------------------------- Operations 14. Expand the Records Management efforts including providing records to the public via the web site. ----------- - - -- --- - ......... • — -------------- -- --- --- ---- ----- --- -- -- - - -- -- ------------------I-------------------------------------------------------- Operations j15: Expand regional services as appropriate (Assessors, Housing Services Coordinator, Recreation). (----sessors,---ous i------ery i---------ord i--ator----Recre ati-- - - - - ------ --opriate ------- ----- -- --- -- -- ----- - --- -- - -- - --- - :16. Finalize Veteran's District through regional arrangement or other method satisfactory to the state that maintains current - ---- --- - - - -- -- -- - - --- ---- ---- -- - --- --- - - - - -- - - - ------ --- - - - - -- Operations ;high levels of services to our Veterans. 9/18/20149:14 AM Page 1 of 2 FY 2014 TOWN MANAGER EVALUATION 9/23/2014 FY 2014 TOWN MANAGER EVALUATION - Robert LeLacheur RATINGS: 1 -DID NOT MEET GOAL; 2- ACCEPTABLE PROGRESS TOWARD GOAL; 3 -MET GOAL; 4- EXCEEDED GOAL ECTIVES DURING EVALUATION PERIOD EVALUATOR: John Arena MAJOR AREA GOAL / OBJECTIVE RATING 1 COMMENTS :17. Focus Public Health, School, Substance Abuse, and other resou rces on a Healthy Community model with an initial focus on obesity prevention. Find ways to encourage walking, cycling, and other activities. These efforts may involve many Health and Safety ;departments, with efforts led by the Health Division. Promote healthy eating. Include reminders of area Farmers Markets in laddition to Reading. Work with food establishments on menu options that are healthy. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ; - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - — - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 118. Conduct specific feedback exercises with our business community. Include an 'entrance interview' for those businesses new to town that have gone through a permitting process; a form of'exit interview' for businesses leaving town; and solicit Community ;feedback from those that have been established for years if they wish to share their valuable insights. Use BCC resources such Development as the EDC and FSF to hold a broad 'business preparation ' meeting this summer for those in and around the Fall Street Faire area, especially the new businesses in town. Engage the RNR Chamber of Commerce on areas of mutual concern. ----- - - - --- ------------------------------------------------------------------------------------------------------------------------------------------------------ ---------------- -- ---- --- --- --- 119. Continue progress towards meeting and maintaining the level of 10% of housing units (as re- defined by the 2010 federal ----- --- -- -- - - -- -- ----------------------------------------------------------------------- Community census) as affordable. Complete Housing Production Plan provides roadmap to meet affordable housing goals. Track & Development ;implement as outlines. Pursue one -year reprieve if possible. ------ ----- ------- ---- ------ ------------------------------------------------------------------------ --- ---------- -- ------- -- - -- -- ----------------------------------------------------------------------------------------- ---- --- -- - --- -- ------------------•--------------------- Community 20. Implement high - priority parking and alternative transportation recommendations for Parking, Traffic, and Transportation Development hmprovements. _______________________________ ' ___________________ F________________________________________ _______________________________ f____________________________________________________________________________________________________________________________________________________________ Community 121. Develop inventory of properties falling under the new Property Maintenance Bylaw, and begin actions to bring them into Development ;compliance. - - - - - - - - - - -------------------------------------------------------------------------------------------------------------------------------------------- ------ ------------------- - - - --- -- -- -- ------- -- - - -- -------------------------------------------------- -- ------- ---- - -- - -- - Community j :22. Implement new gateway signage -South Main Street (paid for by Reading Woods mitigation). ; Development I • ----------------------------------------------------------------------------------------------------------------------------------------------------- -- ------- ---------------- - - -- -- ------------------L---------------------------------------------------------------------- Community 23. Develop an action plan for re -use and /or redevelopment of the properties behind the RMLD in the area bounded by Ash Development 1Street, the RR tracks, and Pond Meadow Drive. Infrastructure and 124. Continue to work towards funding for the West Street project. If funded, conduct a public information campaign akin to Capital Projects — lthat of the Downtown Improvements project_ --------------------------------------------------------------------- -------- ------ ---- --- - - ----- --------- - - - - -- -------------------------------------------------------------------- Infrastructure and 1 25(a) Implement Library building project. Capital Projects I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Infrastructureand !25(b). Determine impact of Library and other building projects on support levels from Town Facilities department. Capital Projects : +--------------------------------------------------------------- --- ---- ----- ------ ---- -- - -- --- ------------------------------------------------- -------- -- -- --- -- -- - - - - -- ------------------+----------------------------------------------------------------------- Infrastructure and 125(c). Public Works building(s): Reconsider Cemetery garage plan, DPW site work including improved vehicle maintenance Capital Projects .layout, - operational improvements, and aesthetics enhancements. ----- --- -- ---------- -- -- - --- --- - -- - - - - -- - ---- -- --- ---------- ----- - -- ---- - -- - ---- 1 --- --- -- -- - - -- • -- Infrastructure and 1 26. Begin implementation of the first phase of the Water Distribution Master Plan. Capital Projects : --- --- ------ ------- - - ---- --------------------------------------------------------------- ----- --- ------ ---- ------ - - - - -- 1 -------------------r--------------------------------------------------------------------- +----------------------------------------------------- Infrastructure and i27. Develop and evaluate schematic designs for the Birch Meadow pavilion, including a mix of storage, food service, Capital Projects 1 restrooms, and picnicking. Include a management plan for each of the elements. Develop a cost estimate. 28. Seek FINCOM approval of a staff developed OPEB funding mechanism including ongoing funding of this liability at a level Finance .that the community an afford. Transition OPEB investment funds to PRIT or other qualified institution. ty : 129. Review current bill printing and mailing policy. Determine if any savings on postage. Investigate electronic options and Finance 1 :present options to the BOS whereby customers would be required to pay 'convenience fees' to vendors. --------------------------------- -- - - - - - -- - -- -- --- - ----------- -- ----- --- ------ ------------- --- -- -------- ----- -- -------- -- - - - - -- 1 ; --- - - - - -- -------------------- ----- -- --- -- ---- --------- -- ---- -- - - - - - --- 130. Review Town -wide fee structure, across several departments. This would range from permits and licenses to late fee Finance 1 olic where the latter is not already et b law. P Y= Y ' ------ ------ ------ ------- - --- f —Y ---- - - - - -- --------------------------------------------------------------- --- -- --- --- ----- -- ---- -- -- -- -- Finance 131. Develo a Fund Balance policy in accordance with GASB.54. -------------------t---------------------------------------------------------------------- v 9/18/201491 SAM Page 2 of 2 !y Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2014 -09 -02 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Chairman John Arena, Vice Chairman Marsie West, Secretary Daniel Ensminger, John Halsey and Kevin Sexton Members - Not Present: Others Present: Town Manager Bob LeLacheur, Police Chief James Cormier, Office Manager Paula Schena, Stephen Crook, Marcel Dubois, Carol McFadden, Mary Ellen O'Neill, Gina Snyder, Attorney Chris Coleman, Kalpesh Patel, Officer Amendola, Officer Bullis Minutes Respectfully Submitted By: Secretary Daniel Ensminger Topics of Discussion: Reports and Comments Selectmen's Liaison Retorts and Comments - John Arena noted that he serves as a rep on the Reading Municipal Schools Naming Committee and the group has met and determined the current policy is inaccurate as far as scoring a candidate. They have created a template for scoring not only for naming but also for the Municipal Hall of Fame. Daniel Ensminger noted he will send out a revised Town Manager evaluation form to the Board this week. John Halsey noted that he received requests to name Town properties i.e. fields. The Board of Selectmen doesn't have a policy for naming ground purposes and he suggests an ad hoc committee be developed to create a policy for naming. He would volunteer for this because he served on the Reading Athletic Hall of Fame committee and they had a form they used that would be helpful. He also noted that the Recreation Department did a site visit of the grass field behind turf 2 and there is a proposal for one more pole for lighting. There is a demand for this and it would create two small fields. Mr. Halsey also noted that the Reading Coalition Against Substance Abuse is concerned about the health and wellness program being cut and they have asked Superintendent Doherty for more information on this. The RCASA also had concerns about the proposed medical marijuana bylaw. Public Comment - Carl McFadden, 33 Wakefield Street, noted that the Saturday night program has 600 kids and they need all of the field space. The Light Department wants to put another light pole to light up another field but that will be a three week wait. John Feudo is renting lighting for the Saturday night program. John Halsey noted that they are not seeking additional funds, this is a completion of the Army Corp of Engineers project. The Town Manager noted that in the spirit of the scope of the project, if this impacted the Page 1 1 Board of Selectmen Minutes - September 2. 2014 - page 2 neighborhood he would have scheduled a hearing, but it doesn't. Daniel Ensminger asked if the lights will be directed to avoid light leakage and Carl McFadden indicated they will. Bill Brown, 28 Martin Road, noted that there was an article about the completion of the rock climbing wall at the Birch Meadow School but it is not complete because it is not ADA accessible. He was told that they ran out of money. The Town Manager noted there was no reason we should have run out of money and he indicated he will check into this. Town Manager's Report - The Town Manager noted that he attended the grand opening of the Hitching Post and there were a lot of customers. He also noted that the next Selectmen's meeting on September 23rd will begin with Executive Session at 6:00 p.m. Discussion /Action Items Reading Garden Club Adopt an Island Awards - Jane Fiore noted that the Garden Club has cared for 100 sites around town since 1995. She noted that the sites were evaluated by judges. She announced the categories and winners and the awards were presented. Hearing - Public Tree Removal at 640/660 Main Street - The Secretary read the hearing notice. The Town Manager noted the trees are to the right of CVS in an elevated island. There are three trees and there have been requests to put benches in that area. His proposal is to remove the middle tree and put in benches. He received a couple of emails from people opposed and some in favor. Peter Simms, owner of Simms Jewelers noted that he served as Chairman of the Downtown Steering Committee for 18 years. They were aware of the trees, but things got mixed up at the State level. The Town wanted taller trees and just two of them, but the State put in three wrong trees. They block his and neighboring store frontage. He is in favor of the proposal to remove the tree and put in seating. Mary Ellen O'Neill noted that the tree cannot be transplanted. She suggested trimming the trees back and then they will grow taller. She noted that one of the trees is not doing well and also commented that the town is not funding trees. Tree Warden Bob Keating noted that the Zelcova survive well and also get very large. He has pruned them and they are a thick and aggressive tree. They will have a 50 foot spread and height and are too large of a species for that location. They are already touching other trees and are planted too close together. He noted that taking out that tree will not harm the others. The trees have done well because they are planted in an island and the fire department is hooking up water at that location. The Town Manager noted that the designer of the island Brian Stowell has interest in change. He also noted that the Town has a master plan to tie in the whole downtown and this is the beginning stage. The Town Manager showed two alternate plans for that island and noted that there is $7800 available for downtown issues. Marilyn Simons, from Pine Ridge Road and a member of the Arbor Day Association noted that she was surprised that the island was being taken apart but didn't know the designer was involved. She is in favor of keeping the tree. Gina Snyder indicated she is in favor of the tree and would like to see mitigation such as three for one and also suggests using porous pavers. Daniel Ensminger noted he came in opposed but the Tree Warden made some good points and he hopes that Gina's comments about porous pavers is taken into consideration. Page 1 2 Board of Selectmen Minutes - September 2 2014 - page 3 John Halsey noted that the downtown renovation was for sustenance of businesses. He is in favor of replacing three for one and feels the porous pavers is a good idea. Kevin Sexton asked if the three to one planting will be something appropriate and Bob Keating indicated that in the past a lot of planning didn't look to the future so he is now involved in early stages of planning to indicate what types of plantings are best. A motion by Ensminger seconded by West to close the hearing on removal of a tree at 640/660 Main Street was approved by a vote of 5 -0 -0. A motion by Ensminger seconded by Sexton to approve the removal of one six inch diameter Zelcova tree located in front of 640/660 Main Street was approved by a vote of 5 -0 -0. Human Relations Advisory Committee - Human Relations Advisory Committee members Camille Anthony, Jacalyn Wallace, Mark Segalla, Linda Dockser, Christine Hansen and Lori Hodin were present. Camille Anthony noted the Committee became aware of an incident that happened in July. Christine Hansen indicated there were a series of incidents with offensive graffiti. Some were reported to the Police and the Town was somewhat successful in removing the graffiti. Camille Anthony noted that she wasn't sure if this was a role of the Human Relations Advisory Committee so they redirected her to the Police. John Arena asked where the graffiti was and it was noted in the downtown area. John Arena asked if we have a general graffiti problem and Deputy Chief Mark Segalla indicated we do not. Linda Dockser asked the Board to clarify how the Committee can respond and be proactive and reactive. They have drafted a press release and weren't sure if they should bring it to the Selectmen for approval first or if they can respond on their own. The Town Manager noted that a hate crime is a legal issue. Deputy Chief Segalla noted that in order for it to be a crime it has to be directed towards a specific person. John Halsey noted that when you give symbols of hate air time you give hate air time. He doesn't want to fuel the fire. He feels directing people to the Police is a really good idea and he suggested being careful of specifics. Camille Anthony asked if they should take the specific incident out of the press release and John Halsey responded yes. Marsie West noted that Deputy Chief Segalla noted that a hate crime has to be directed at a specific person, but it wasn't so don't say that in the press release. She suggested letting the public know they can go to the Human Relations Advisory Committee. John Arena noted this sounds like a single event. He wouldn't dismiss it but he would speak more on being neighborly. Linda Dockser noted that there are people who don't feel safe anymore and there are other communities informing the public. John Halsey reiterated not to be specific about the incident because it will give them an easel. He noted that repainting wears them down. Linda Dockser noted that this incident has taken too long to respond and she asked what the process is. The Town Manager noted that he heard about it in July. He attended the next Human Relations Advisory Committee meeting and then the next Selectmen meeting Page 1 3 Board of Selectmen Minutes - Seotember 2, 2014 - page 4 which is tonight. Camille Anthony asked if they should go through the Police Department and the Town Manager indicated they should go through their Police liaison and there is no need to come before the Selectmen each time. Kevin Sexton suggested that they highlight text a tip in the press release. Camille Anthony noted that the Human Relations Advisory Committee mission was written years ago and is not the same that they are using now. She will get that to the Board. Jacalyn Wallace noted the mission statement is in the press release. Camille Anthony made an announcement that Reverend Janet Smith Rushton at the Old South Church is conducting a stand for peace crusade on Sunday. She will be collecting shoes from noon to 4:00 p.m. and display them as a representation of solidarity. Hearing - Liquor Violation - Ricky's Liquor - The Secretary read the hearing notice. Police Chief James Cormier, Lt. Detective Richard Abate, Patrol Officer Christina Amendola and Laura Bullis, Attorney Chris Coleman and store owner Kalpesh Patel were present. Officer Bullis noted that on August 3, 2014, she was working the C shift in the area of Ricky's Liquor because of previous accounts. She witnessed and individual coming out with a bottle of Jagermeister. He said he was 21 but had no ID. He eventually admitted he just turned 17 and the others in the vehicle were 17 and 18 years old. The store clerk then came out of the store and Officer Bullis told him to go back in the store. Officer Bullis gave all of the minors a breath test and all were zero. The legal guardians were contacted. There were 62 beers, vodka and Jagermeister in the trunk of the vehicle. The individuals put in $90 to purchase the alcohol and the plan was to go to Wakefield woods and drink. They indicated they had purchased there before and everyone (minors) knows that is the place to go and buy alcohol. Officer Bullis indicated she spoke with the store clerk. He said he looked at the ID's and they were 21. Officer Bullis indicated they will look at the surveillance tapes and he admitted to not checking ID's. The Manager then stated that clerk is no longer there. The clerk will be summonsed to court. John Halsey asked if the Police have been provided with the video footage and Lt. Detective Richard Abate indicated they have and they were able to view it. John Arena asked if there was a viewing of similar sales and Lt. Detective Abate indicated yes, but it was not part of this incident and no ID was asked for. John Arena asked Officer Bullis if she saw the ID reader and she indicated she did not, but she was not looking for it. Marsie West asked if the minors said how often they made purchases there and Officer Bullis indicated they said several times and it is on Facebook. Attorney Chris Coleman indicated he is representing Kalpesh Patel. He noted it is not their intention to deflect blame and the clerk was the same clerk involved before. The owner thought maybe the clerk had a bad day but that wasn't the case. Attorney Coleman noted that Mr. Patel never observed the clerk selling to minors. The clerk was fired on the spot. Mr. and Mrs. Patel will cover all shifts now because they can't trust anyone. Mr. Patel has been a long time operator of the store next door selling cigarettes and lottery tickets without any problems. Attorney Coleman noted that the Commonwealth's recommendation is 1 - 4 day suspension for the first offense; 3 - 6 day suspension for the second; 6 - 12 days for the third and the 4th is. show cause for revocation. This is more of an act of an employee. Cci l Page 1 4 Board of Selectmen Minutes - September 2 2014 - page 5 Mr. Patel noted that the clerk was a bad employee. He was the first bad employee he has had in 20 years. He has the ID machine, but the clerk didn't ask for the ID. He lectured him and had him TIP trained. He and his wife are conducting the business now because he cannot trust anyone right now. Daniel Ensminger asked if the Board of Selectmen have any say over who is employed and the Town Manager indicated no. John Arena indicated that the Board can determine if this fits the fact pattern. There were multiple incidents and multiple reports. He feels if there are three reports there are actually 300. Two people attempted to purchase and were successful. The liquor control act grants the local licensing authority and the Alcoholic Beverage Control Commission (ABCC) authority to revoke or suspend the license. The grievant can grieve to the ABCC. When there is a violation with substantial evidence then the Board needs to determine what penalty is reasonable. The nature of the act and frequency should be taken into consideration. The ABCC has not upheld any revocations. Stephen Crook, resident of Pleasant Street, noted that he sent an email to the Board and he feels this license should be revoked. Judy Mcafferty, 62 Cross Street indicated she has known the Patel's for many years and has been a frequent merchant. She has been in the liquor store many times and thought it was odd to see kids in there. Her son was the one who purchased the alcohol. When she found out this was the second offense she was upset and she is now asking Mr. Patel why he didn't fire Bruce Armstrong after the first offense. She noted she reached out to her son's friends and they say it is well known they can always make a deal with Bruce Armstrong. She is very disappointed. She is upset that the hearing wasn't held until one month later. She noted she couldn't believe what she was seeing on her son's cell phone. What she heard was despicable. Bill Mcafferty, 62 Cross Street, noted he is not happy with his son, but everything happens for a reason. Mr. Patel is lucky that someone didn't get killed. John Halsey noted that he had genuine concern at the last hearing about Mr. Patel's judgment. He noted that Mr. Patel hired a person and waited until after six months to train the person. It is indicative that Mrs. Mcafferty has established what is going on. Mr. Halsey noted that he has had a lot of connections to people who started on substance abuse and they are now gone. He has never seen anyone repeat and he feels this sets a fact pattern. Mr. Halsey noted it is irrelevant that Mr. Patel is a good person but his judgment is extremely flawed. He respects that Mr. Patel spent money to open this business but thinks 90 days to think about what happened is not a bad idea. Marsie West noted that there was clear evidence the last time. The kids were from out of town and told the Police they had been there many times. There were two more this time and they indicated they had been there before. The video tape shows that the clerk was not checking ID's. She feels revoking is too big of a jump and a few days in not enough. She also suggested that the Board not ask what dates are best. Marsie West asked if the ID machine is installed and Mr. Patel indicated it is. Ms. West asked if the machine gives a report and Mr. Patel it does give the date and time. A motion by Ensminger seconded by West that the Board of Selectmen close the hearing on the Possible modification suspension or revocation of the Retail Package Store License to Expose Keep for Sale and to Sell All Kinds of Alcoholic Beverages for Jay & Ricky, Inc. d /b /a Ricky's Liquor, 214 Main Street for violating MGL Chapter 138 Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age, was approved by a vote of 5 -0 -0. Page 1 5 Board of Selectmen Minutes - September 2, 2014 - page 6 A motion by Ensminaer seconded by Halsey that the Board of Selectmen find Jay & Ricky. Inc d /b /a Ricky's Liquor, 214 Main Street Reading in violation of MGL Chapter 138. Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on August 3 2014 was approved by a vote of 5-0-0. A motion by Ensminaer seconded by Arena that the Board of Selectmen take a formal posture that there is substantial evidence of this being a reaular business practice was approved by a vote of 5 -0 -0. John Arena noted that they are only seeing 10% of the problem. He is in favor of a 90 day suspension to be served immediately. Town Counsel Ray Miyares noted that the motion should modify the previous vote so the four day suspension that has not been served yet is served at the beginning or the end of the new suspension. Kevin Sexton suggested having the 90 day suspension begin in October to see if they don't sell to minors again in one month. Marsie West disagreed because something bad could happen. John Halsey noted that parents of the minor are here and nobody wants to see something tragic happen. In fact, we don't know if there has been a regional tragedy due to this. He would support starting the suspension tomorrow. He's not willing to take another chance. He feels 90 days will give the owner a chance to come up with a business strategy and plenty of time to hire someone that can be trusted and trained. A motion by Ensminaer seconded by Halsey that Jay & Ricky Inc d /b /a Ricky's Liauor. 214 Main Street Reading be penalized with a 90 day suspension for violation of MGL Chapter 138 Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of aae on August 3, 2014, was approved by a vote of 5 -0 -0. A motion by Ensminaer seconded by Sexton that the 90 day suspension for Jay & end of this sentence; that the license be surrendered to the office of the Town Manager no later than 9.00 a.m. the first day of the suspension to be returned to the licensee by 9.00 a.m. the first day following the suspension• and that a placard be placed on the premises during the period of suspension indicating the business is "unable to sell liauor due to a suspension of the liauor license for sale of liquor to an underage person" and that Jay & Ricky Inc reimburse the Town of Readina for Constable and advertising fees was approved by a vote of 5 -0 -0. Close the Warrant for Special Town Meeting on 9/29/14 - The Town Manager noted that Town Counsel reworded some of the debt articles. Article 14 uses current laws authorizing and requesting to investigate the records and management of the Reading Municipal Light Department. Article 15 gives the Finance Committee a roader oversight role over the Reading Municipal Light Department. Marsie West noted that the current bylaw allows the Finance Committee to investigate what is on the Warrant. She also noted that 2 of the 3 members of the Finance Committee Appointment Committee would approve the incurrence of expenses. The Town Manager noted that there is nothing in the Charter that says Articles 1, 2 and 3 must be done, but this will be cleaned up in April. Article 3 amends the Capital Plan, Article 4 is to dispose of equipment, Article 5 removes debt, Article 6 takes money we don't need any more and assign it to the West Street project. Article 7 is debt authorization for the (� Page 1 6 Board of Selectmen Minutes - September 2 2014 - page 7 water department. Article 8 allows for spending TLT money out of the general fund. Articles 9, 10, it and 12 are zoning articles. Article 13 is for marijuana dispensaries. A motion by Ensminaer seconded by West to close the Warrant consisting of 15 Articles for the September 29, 2014 Special Town Meeting was approved by a vote of 5 -0 -0. Vote Warrant Articles for the Special Town Meeting - A motion by Ensminaer seconded by West that the Board of Selectmen recommend the subiect matter of Articles 3 - 13 inclusive of the September 29 2014 Special Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Ensminaer seconded by West that the Board of Selectmen recommend the subiect matter of Article 14 of the September 29 2014 Special Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Ensminaer seconded by West that the Board of Selectmen recommend the subiect matter of Article 15 of the September 29 2014 Special Town Meeting Warrant was approved by a vote of 5 -0 -0. Preview Warrant for Subsequent Town Meeting - The Town Manager reviewed the possible Articles for the Subsequent Town Meeting. Article 6 is regarding the Animal Control Bylaw. The Attorney General says we need changes to the appeals process. Article 7 is regarding a permanent building committee. Article 8 is to take the land for the bus shelter easement in front of Stop and Shop. Article 9 is zoning. Article 10 is the comprehensive zoning bylaw update and if that fails then do Article 11 to recodify the bylaws. Article 12 is to add Summer Avenue to the West Street Historic District. The Town Manager noted there will be a Special Town Meeting on January 5, 6 and 7, 2015 for the Charter changes. He will put Charter review on an October Selectmen's agenda. He will put the Library update on a November Selectmen's agenda. Preparation for Financial Forum on 9/10 - The Town Manager noted that State Representatives Jones, Dwyer and Lewis will be present at the Financial Forum. Finance Committee Chairman Mark Dockser was present and indicated he would like to review the white sheets, school issues, recreation issues and moving towards 2020. John Arena indicated he would like to know how the state can help with funding, support and collaborations. He would also like to know if there are any public /private ventures for social services. Finalize FY15 Town Manager Goals - The Town Manager noted that he received 1.9 responses so far. John Halsey asked that the Board approve the group for naming. He will do the work and report back and the Board had no problem with that. The Town Manager noted that the Board is doing the working groups on September 16tH John Arena suggested cancelling the planning session for September 16tH Approval of Minutes A motion_ by Ensminaer seconded by West to approve the minutes of June 10. 2014 as _amended was approved by a vote of 5 -0 -0. Lam? Page 1 7 Board of Selectmen Minutes - September 2, 2014 - page 8 A motion by Ensminger seconded by West to approve the minutes of July 30. 2014 was approved by a vote of 5 -0 -0. A motion by Ensminaer seconded by West to approve the minutes of August 12 2014 as A motion amended was approved by a by Ensminger seconded vote of 5 -0 -0 by West to approve the Executive Session minutes of August 2 2014 as written was approved on a roll call vote with all five members voting in the affirmative. A motion by Ensminger seconded by West to approve the Executive Session minutes of August 12 2014 as written was approved on a roll call vote with all five members voting in the affirmative. A motion by Ensminger seconded by Arena to adjourn the meeting at 10.57 p.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 8 Cv K L/G 6 C-) -.5- Schena, Paula From: LeLacheur, Bob Sent: Friday, August 29, 2014 3:33 PM To: Schena, Paula Subject: FW: FiOS TV Notice Attachments: Customer Notice Sports Pack.pdf BOS packet From: Reddish, Jill M [ mailto :jill.m.reddishCalverizon.com] Sent: Friday, August 29, 2014 3:03 PM To: Reddish, Jill M Subject: ROS TV Notice Dear Municipal Official, This is to notify you of an upcoming change to ROS® TV programming. On or after November 17, 2014, "CBS Sports Network" SD (channel 94) and HD (channel 594) will no longer be available to Sports Package and Sports Pass subscribers. The channels will continue to be available to subscribers to the Ultimate HD and Extreme HD packages. Verizon will notify customers by means of bill message beginning on or around September 15, 2014. A sample customer notice is attached. Access to the HOS® TV channel lineup is available 24/7 online at verizon.com /fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, Jill Reddish ROS TV- Sr. Staff Consultant Franchise Management - NE 617 342 0558 Cl�✓ /-/C"305 Xfinity. September 15, 2014 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Re: Grandfathered Cable Packages Dear Chairman and Members of the Board: I'm writing to update you on our ongoing initiative to standardize programming packages. As previously communicated, we are working to standardize our programming packages. These changes, which will affect less than 1% of our customers, will provide the best value in home entertainment while providing a wide variety of programming choices to our customers. To help achieve that result, customers in grandfathered packages will be transitioned to the closest corresponding Comcast package. Each impacted customer will be notified of the specific changes that will be made to their Comcast service in a letter which they will receive on or about September 17, 2014. The changes will begin on or shortly after October 17, 2014. Should residents contact you with questions please do not hesitate to direct them to call 1.800.COMCAST, or they can visit us online at www.comcast.com. Should you have any questions about this initiative or about our services in general, please do not hesitate to contact me at (978) 927 -5700 x43024. Sincerely, ,jan&AI Lyma*V Sr. Manager Government & Regulatory Affairs `16 SENATOR JASON M. LEWIS Fifth Middlesex District STATE HOUSE, ROOM 511B BOSTON, MA 02133 -1053 TEL. (617) 722 -1206 September 11, 2014 Dr. Robert F. Littleton, Jr. President Criterion Child Enrichment, Inc. 321 Fortune Blvd. Milford, MA 01757 Dear Dr. Littleton: the (fammatiitreaf h ofAassar4usdfs MASSACHUSETTS SENATE ?oiu 5P 15 AM m- 56 LI G Q�S Chairman COMMITTEE ON PUBLIC SERVICE JASON. LE W I S @MASE NATE.GO V www.MASENATE.GOV I am writing to express my concerns regarding the proposed project on 186 Summer Avenue in Reading. I believe that it is important for child care and early education facilities to be in our communities in order to help develop young minds and be there to help working families. There is a great need in our communities. I do not believe, however, that you can establish an early child care facility without including input from the neighborhood and community at large that you are trying to be a part of. The surrounding neighborhood has grave concerns over the prospect of inserting a 9,900 square foot educational building into a residential area with historic character. The local residents are concerned that the proposed building will be out of scale with the existing neighborhood. An educational building of such a large size would be a departure from the historic nature of the neighborhood as many of the houses were built in the 18`h and 191h centuries. This could potentially reduce the property values for those homeowners. Furthermore, there is concern that a new educational building would cause a traffic increase on a street ill- equipped to deal with it. I urge you to work with the neighborhood and the Town of Reading to explore different locations. I am happy to support this effort in any way that I can. If you would like to discuss this matter further, do not hesitate to contact my office. Best regards, Jason M. Lewis CC: Reading Board of Selectmen, Town Manager Bob LeLacheur, and The Reading Historical Commission l V TiDeval mor L Patrick, Governor '\ OT Timothy P Murray, Lt. Governor � Richard A. Davey, Secretary & CEO ' UT Frank DePaola, Administrator Massachusetts Department of Transportation 7914 Ql1G 26 AM I1. 20 Highway Division August 25, 2014 TOWN OF READING 16 LOWELL ST READING, MA 01930 RE: 1- 9311 -95 Interchange Improvements: Woburn /Reading /Stoneham/Wakefield Access to Private Property at WALNUT ST, READING Parcel ID: 003.0- 0000 - 0018.0 Dear Property Owner: The Massachusetts Department of Transportation Highway Division (MassDOT) is beginning to evaluate potential improvements at the interchange of I -93 and I- 95/Route 128. Since your property noted above is fairly close to the area of the potential improvements, MassDOT anticipates needing to delineate wetland resources on your property with related activities as allowed by Massachusetts General Laws Chapter 6C Section 3(24) "for the purpose of making surveys, soundings, drillings and examinations." The statute allows MassDOT and its agents to enter upon private property after 30 days' notice. This notification letter covers the activities that might occur on your property: field reconnaissance, flagging vegetation and examining soil conditions. LEC Environmental Consultants, our consultant, will conduct the delineation, followed by survey activities conducted by a survey consultant. To examine the resources, further site visits by MassDOT staff, members of the conservation commission in your community, and other regulatory agencies may be needed. This overall effort is estimated to be completed in Spring 2015. Thank you for your assistance in this matter. We greatly appreciate your cooperation and will make every effort to minimize any inconvenience. If you have any questions regarding this matter, please contact Sr. Project Manager Diane Madden at 857- 368 -8805 or at Diane.Madden@state.ma.us. Sincerely, /;�� A, e� Kevin M. Walsh Director of Environmental Services Leading the Nation in Transportation Excellence 9� Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 617- 973 -7000, TDD: 617- 973 -7306 vvww. m a s S. n n v / m a s s ri n t