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HomeMy WebLinkAbout2014-07-17 ad Hoc - Library Building Committee Minuteso�' ornego, Town of Reading Meeting 9 Minutes RECEIVED TOWN CLERK �•• "' EADING. MASS. Board - Committee - commission - Council: Ad Hoc Library Building Committee 1011 Ally 12 P {Y Date: 2014 -07 -17 Time: 7:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Chairman David Hutchinson, Cherrie Dubois„ Rachel Baumgartner, Jane Kinsella and Bob Newton Members - Not Present: Greg Stapler, Karen Herrick and Nancy Twomey Others Present: Town Manager Robert LeLacheur, Evan Warner, Chris Coios, Paul Viccici, Joe Huggins, Ruth Urell and Paula Schena Minutes Respectfully Submitted By: Secretary Topics of Discussion: Discussion /Action Items Estimate Update /Confirmation - Evan Warner noted that CBT needs another two weeks. Danis should be on schedule, but two extra weeks wouldn't hurt. The move will start early to mid - September. The end date remains the same. The bids will be pushed out two weeks. We received the fire qualifications today. The budget is $18.4 million and the project appears to be within the budget. Chris Coios indicated that he gave the updated drawings to Timothy and water retention is needed so that is included. The design contingency is $195,000 so that should be within the cushion. Changing the gutters to aluminum is $31,110. The electrical amount will cover cameras and card access. The card access will be a hardwired system. The electrical has to be built into the doors and they will specify the controller that the Police are using now. We're well within the bidding range. They are working out smaller details now such as the desks. They are re- estimating the landscaping. A slab Floor is needed. Mr. Coios noted that RCN wants a broadcast room. The Town Manager noted that RCN does not have space at any building and they don't need it- the mics and cameras are built into the ceiling in Town Hall. Final Alternate Ranking Decision - Evan Warner reviewed the proposed add alternates and suggested rankings. Alternate #1 is the motorized blinds at $15,000. Alternate #2 is the roof top planter rail vs. the metal railing at $10,000. Alternate #3 is a new basement concrete slab for $30,000. It was noted that the existing slab is less than 1.50 Inches and there could be a problem merging with the newer thicker slab. Alternate #4 is a new retaining wall on Deering Street for $80,000. The retaining wall is functioning but less than perfect in aesthetics. The neighbors are asking for a new wall because it won't look that great when the project is all new. Alternative #5 is the turret spires at $127,000. Alternate #6 is the copper gutters and downspouts vs. aluminum at $31,000 and Alternate #7 is the Porte Cochere Room weighing in at $245,000. Page I 1 Paul Vicicci noted that when the bids come out we have to accept them in that order Chris Coios noted that the slab will have to be cut and patched and leveled. This should be in the base and this will give us a better job. After much discussion, the Committee decided that alternates 1 and 3 should be in the base. Ruth Urell noted that the Porte Cochere Room is the most important alternate to programming. Bob Newton noted that the turret and spires would be better than the retaining wall. Chris Coios noted that adding the turrets afterwards is not as difficult and would be an easy change order because it doesn't Involve so many trades. Paul Vicicci noted that the Porte Cochere Room involves all the trades and is complicated. He also noted that railing upgrades are in the base. The retaining wall needs to be engineered. Step repairs and minor wall repairs are in the base already. Ruth Urell noted that the goal was to be more open on Middlesex Avenue and the turrets are not as visible from the street. Contractor Pre- Ouallfication Decision - Evan Warner noted that 84 submissions were received, 14 sub - trades and 9 general contractors. Three subs and one general contractor did not meet requirements: Greenwood Industries has inadequate experience in waterproofing; Patrick Kennedy has Inadequate experience in plumbing; Brite Lite had an expired DCAMM eligibility statement; and Dagle Electric has inadequate project experience and missing items. The Town Manager noted that Nauset has a zero ranking in legal proceedings. Evan Warner noted that Nauset is on the fence. The legal ranking is low. Their references were less than perfect as far as schedules go. They're In, but on the fence. They said if they get the bid they will put their A team on it. Bob Newton noted that Baystate applied for roofing and they have certificates and licenses that are expired. Evan Warner noted they would have to update those if they were chosen. Paul Vicicci noted that they have to be licensed when they bid. A motion by Newton seconded by Dubois to approve the preguaiification list as amended was approved by a vote of 5 -0 -0. Ruth Urell asked why the project has to go back to the Historical Commission. Evan Warner indicated that since the plans have changed the Historical Commission is not happy with the parking out front. We should go before them as a courtesy and explain the situation and get a letter of support. We will give them the new plans and invite the Police and Fire Chiefs to speak. Evan Warner noted that Mass Historical money is involved in the project so we hope to get a letter of support. Chris Coios noted that Mass Historic has confirmed no adverse findings. A motion by Dubois seconded by Newton to adtourn the meeting at 9:05 p.m. was approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 2