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HomeMy WebLinkAbout2014-07-21 School Committee Packet School Committee Meeting July 21 , 2014 Superintendent's Conference Room Open Session 7•00 P•M• T e", Town of Reading '' Meeting Posting with Agenda Board - Committee - Commission - Council: School Committee Date: 2014-07-21 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Meeting Called By: Linda Engelson on behalf of the Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: AGENDA-Revised 7:00 p.m. I Call to Order II Recommended Procedure A. Public Input(I) B. Reports 1. Students 2. Liaison 3. Superintendent 4. Sub-Committee 5. Assistant Superintendents 6. Director of Student Services C. Continued Business 1. FY14 Budget Update(I) 2. 2014-15 School Calendar(A) D. New Business 1. Personnel—Facilities Rental Coordinator(A) 2. First Reading Policy JEC—Disciplinary Due Process(A) 3. First Reading Policy ADDA—Background Checks(A) E. Routine Matters 1. Bills and Payroll (A) 2. Minutes(A) June 19,2014 June 23, 2014 June 30,2014 3. Bids and Donations(A) Accept a Donation from the Friends of Reading Track This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 . (:' '71'777'1 .:-\'' Town of Reading ICJ Meeting Posting with Agenda r Accept a Donation from the Young Women's League of Reading to Parker Accept Donations to the Parker Music Program Accept a Donation from Reading Summer Field Hockey Accept a Donation to the Parker Middle School 4. Calendar(I) F. Information G. Executive Session III Future Business I Informational A Action Item All times are approximate and may change. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting.However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 12 John F. Doherty, Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road MA 01867 Phone:781 944-5800 Martha J.Sybert Fax:781-942-9149 Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: Martha J. Sybert Date: July 18, 2014 RE: FY14 Budget Status Update At the Reading School Committee meeting on July 21st we will provide the Committee with an update on the status for the Fiscal Year 2014 budget. Attached you will find a report showing the budget status update as of June 30, 2014. This fiscal year has essentially ended with the July 15th warrant that was posted Thursday. Remaining expenses are encumbered, including end of year supply and material purchases,repair contracts and summer salaries for our teaching staff. For the most part, surpluses or deficits in individual school accounts, regular day or special education, are primarily from turnover savings or expense. The large surplus in the district-wide special education budget represents savings from unanticipated out of district placements that either settled for less than budgeted or remain unsettled at June 30th. These funds will be returned to the town and may be available to create a Stabilization Fund should the Committee elect to pursue that option. The more significant deficits in Eaton, Killam and Coolidge special education budgets are due to our reducing the use of revenue offsets to preserve balances in those revolving accounts. Please feel free to contact me if you have any questions. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national ongin,sexual orientation,age or disability. 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Superintendent of Schools DATE: July 17, 2014 TOPIC: 2014-15 School Calendar At our meeting on Monday evening I will be asking the School Committee to approve a revised 2014-15 School Calendar. The first change is a result of the Collective Bargaining Agreement with the Reading Teachers Association which allows for an additional professional development day in lieu of the 181st student day,I am recommending that this additional day be scheduled for October 14th. The second date will be a change in the fall conference day originally scheduled for December 5th. This change is a result of some changes that will be made with elementary conferences and reporting. I am recommending that date be changed to November 21st. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability Yellow Full Day Inservice Bold Faced Holidays are designated as major rO4ran e 6-8 only Early Release 1:00 non-national religious holidays as defined in t1E • 9-12 Early Release 1:1 1 PM School Committee Policy IbIDA. No one time PreK-12 Early Release(All released PUBLIC READING PUB SCHOOLS events,athletic competitions,auditions,tests, quizzes are scheduled for these days.Long term pps at 11:00 AM) assignments will not be due on the day of or the 6-12 Early Release(MS 1:00 2014-2015 SCHOOL CALENDAR day after one of these holidays. PM&HS 1:11 PM) 8/25&26 Teacher Inservice Day (No School) AUG./SEPT. `14 FEBRUARY`15 8/27 First Day of(Grade K-5 4 Or.6-8 Early Release Release Time(12:45 p.m.) M T W Th F NI T W Th F 16 Presidents'Day 8/29 No School(Prek-12) 25 26 27 28 V ! 2 3 4 5 6 16-20 February Vacation 9/1 Labor Day(No School) ry 9/10 Gr.6-12 Early Release H 2 3 4 5 9 10 11 12 13 (No School) 9/24 Rosh Hashanah begins at 8 9 10 11 12 18 Ash Wednesday Sundown H V V V V 25 Gr.6-12 Early Release 9/25 Rosh Hashanah 15 16 17 18 19 23 24 25 26 27 (No School) T-15 9/26 2"'Day of Rosh Hashanah 22 23 24 H 26 S-15 T-24 29 30 S-22 , 3 Yom Kippur Begins at Sundown OCTOBER`14 MARCH`15 4 Yom Kippur 5 Eid-al-Adha M T W Th F M T W Th F 8 Gr.6-12 Early Release 11 Gr.6-12 Early Release 9 Sukkot(begins at sundown on 1 2 3 2 3 4 5 6 29 Palm Sunday 10.8.14) 13 Columbus Day 6 7 8 9 10 9 10 11 12 13 (No School) H - 14 15 16 17 16 17 18 19 20 T-22 14 PreK—12 Inservice Day(No School) 20 21 22 . 23 24 23 24 25 26 27 S-22 22 Gr.6-8 Early Release 23 Diwah T-22 s-21 27 28 29 30 31 30 31 3 Good Friday(No School) 5 Gr.6-8 Early Release NOVEMBER`14 APRIL`15 Passover Begins at Sundown 11 Veterans Day 4 First Day of Passover 21 PreK-12 Inservice Day(No M T W Th F M T W Th F 5 Easter Sunday School)(PreK-5/9-12: 12 Orthodox Easter Sunday Parent ConE) 3 4 5 6 7 1 2 H 16 Early Release Gr.PreK-12 26 PreK-12 Half Day I 1 a.m. 10 H 12 13 14 6 7 8 9 10 11 a.m. 27-28 Thanksgiving Break 17 Teacher In-Service— 17 18 19 20 21 13 14 15 ..16 17 No School (No School) - 20 Patriots'Day 24 25 26 H V H V V V V 21-24 Spring Break (No School) T-17/S-16 27 28 29 30 1-16 S-15 DECEMBER`14 MAY`15 6 Gr.6-12 Early Release 3 Cr.6-12 Early Release M T W I li F 20 Gr.6-8 Early Release 16 Chanukah begins at Sundown M T W Th F 24 Shavuot(Begins at sundown 24-31 Winter Vacation 1 2 3 4 5 1 on 5/23) (No School) 25 Memorial Day 25 Christmas Day(No School) 8 9 10 1 I 12 4 5 6 7 8 (No School) 26 Kwanzaa ' T-17 15 16 17 18 19 11 12 13 14 15 S-17 22 23 V _ H V 18 19 20 ? 21 22 T-20 V V V H 26 27 28 29 S-20 1 Holiday(No School) _ 2 No School JANUARY `15 JUNE `15 3 Gr.9-11 Early Release 7 Cr.6-12 Early Release 7 RMHS Graduation 19 M.L.King,Jr.Day M 1- W Th F M T w Th F 10 Gr.6-8 Early Release (No School) 23 Last day of School for 20 Kindergarten AM PM H V 1 2 3 4 5 students and teachers if all Changeover Day RMHS Midtenns 5 6 7 8 9 8 9 10 11 12 four snow days used . 26 Start of z Semester (Gr.6-12) 12 13 14 15 16 15 16 17 18 19 Half day for all students. 28 Cr.6-12 Early Release I I a.m. T-I9 H 20 21 22 23 22 23 5-19 26 27 28 29 30 T-17 S-17 Unless otherwise noted,Elementary Schools are dismissed every Wednesday that school is in session at 12:45 p.m. Four snow days included in this calendar.(T-189/S-184) H=Holiday V=Vacation Approved 1.13.14 Revised 7.21.14 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01 867 Phone:781-944-5800 �/ Martha J.Sybert Fax 781-942-9149 Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 21, 2014 TOPIC: Facilities Rental Coordinator Position During the 2013-14 school year, the responsibilities of Facilities Rental have been under the direction of the Community Education Department. After a year-long analysis of the logistical process of this responsibility, I recommend that we restructure the duties of the rental of facilities and use existing funding from both Community Education and Facilities/Maintenance to create a separate position called Facilities Rental Coordinator. This position will be a .6 position which will be funded from existing allocations that are currently being used for positions in Community Education and Facilities/Maintenance. The breakdown of the funding is as follows: • Elimination of the Community Education Program Manager position and restructure the Community Services Program Coordinator position which will include the removal of the responsibilities of facilities rental. • Restructure the Custodial/Maintenance Supervisor position to remove the duties of the supervision of facility rental activities. This position is currently being filled at a lower salary scale to reflect the change in responsibilities. • The total restructured amount is $29,000 which would be allocated for the new .6 position. The advantages of creating a new position from existing resources are that it will put the responsibility of facility rental under one person and under the facilities department, which supervises custodians who are assigned to the rentals. In addition, it will create greater oversight of equipment and rental for the Endslow Performing Arts Center and the Parker Middle School Auditorium (Shepardson Hall), two of our larger and more popular rentals. Currently, there is not one single person that oversees these rentals and it has resulted at times in some misuse of lighting and theater equipment by outside groups. In the future,we will also be coming to the School Committee with a recommendation on a new fee structure for our two performing arts spaces, which will include a differentiated fee structure for the use of lighting and theater equipment. If you have any questions, please do not hesitate to contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. John F. Doherty,Ed. D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 . Phone:781-944-5800 Martha J.Sybert Fax:781-942-91491 ° - Director of Finance&Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: First Reading Policy JEC—Disciplinary Due Process At our meeting on Monday evening I will ask the School Committee to approve the first reading of the following revised Policy JEC—Disciplinary Due Process. The proposed changes which went into effect on July 1, 2014 address the duration of suspensions to not more than 90 school days; this limitation does not apply to suspensions and exclusions under M.G.L. Chapter 71 Section 37H or 37H1/2. Matters addressed under Sections 37H and 37H1/2 apply to cases involving possession of weapons or drugs in school, instances of student assaults of staff members, or cases in which a student has been indicted for a felony or felony delinquency. I have attached a copy of the revised policy for your information which has been reviewed by legal counsel as well as the administrative team. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. File: JEC DISIPLINARY DUE PROCESS The Reading Public Schools shall develop administrative guidelines addressing the disciplinary due process rights of students. Such guidelines shall be published in the student handbooks of each school. All students are expected to meet reasonable expectations for their behavior while enrolled at Reading Public Schools. Each individual is responsible for their conduct in school, on school property, at all school-related activities or events (on or off of school property), or on school- provided transportation. Any failure to comply with the school's expectations for behavior will subject a student to possible disciplinary consequences, which can include: 1. Loss of Privileges 2. Teacher Detention 3. Office Detention 4. Saturday Detention' 5. In-School Suspension 6. Out-of-School Suspension 7. Expulsion Disciplinary Consequences Loss of Privileges Parking on school grounds, utilizing school-provided transportation, and participation in, or attendance at, co-curricular activities or interscholastic athletic events are privileges (not qualified rights) granted to each student. Therefore, a student whose conduct violates the expectations for behavior that are outlined in this handbook risk losing the aforementioned privileges, as well as any privileges granted that are not listed (i.e. senior week events, potential loss of graduation activities). It should also be noted that any costs associated with the acquisition of privileges that may have been granted, and that are subsequently revoked, are not refundable. Students who are found to be under the influence at any school event may lose the privilege to attend other school events including, but not limited to, dances, prom, all-nighter, and graduation activities. Teacher Detention While teacher detentions are typically associated with work or conduct in the classroom that is unsatisfactory, it should be clear to all students that any member of the faculty or staff has the authority to correct misconduct at any-time, anywhere in the building or on school grounds; 1 Please note that Saturday detention only applies to students attending Reading Memorial High School,Walter S. Parker Middle School and Arthur W.Coolidge Middle School. Such a consequence is not applicable at the elementary school level. 1 therefore, it is not uncommon for a member of the faculty or staff to require a student who is not in any of their classes to report to them for detention. Teacher detention will be served for a period of time after school that is designated by the teacher. Students are expected to serve the detention and any failure to report will result in a minimum assignment of two (2) office detentions. It should also be noted that teacher detention takes precedence over all other in-school and out-of-school commitments, work, and participation in co-curricular clubs and activities, or interscholastic athletics. Office Detention Upon the receipt of a written discipline referral from a member of the faculty or staff, the appropriate administrator will meet with the student to discuss the circumstances of the alleged behavior. If the administrator concludes that the alleged behavior violated school rules, or that the behavior was contrary to the reasonable expectations for conduct that Marlborough High School has of its students, the administrator may assign office detention(s) to the student in question. Once office detention has been assigned by an administrator, the expectation of the student is that they will attend the assigned office detention(s) on the agreed upon date(s). Office detention is held every day immediately after school (except on Fridays) at time to be determined by the individual school and students are expected to come prepared with school-work to complete in silence. Any failure to report to, or any disruption of the assigned office detention(s) will result in a Saturday Detention. It should also be noted that office detention takes precedence over all other in-school and out-of-school commitments, including work, and participation in co- curricular clubs and activities, or interscholastic athletics. Saturday Detention2 In the spirit of progressive discipline, Saturday Detention is an option that may be utilized by the administration at Reading Memorial High School, Arthur W. Coolidge Middle School and Walter S. Parker Middle School to discipline students who have violated specific rules and as an alternative to suspension. Not designed to be used in all situations that warrant behavioral intervention. Students assigned to Saturday Detention will also be expected to reflect on their behavior by developing a plan of action that helps ensure that they will make good decisions about their behavior in the future. Students may also be required to complete general maintenance activities in and around the school complex. Before assigning a student to Saturday Detention, the administrator will discuss the circumstances of the alleged behavior with the student, and any necessary witnesses who may be able to provide additional information. If a violation occurred and a decision to assign the student to Saturday Detention is made, then the parent(s)/guardian(s) of the student will be contacted by 2 Please note that Saturday detention only applies to students attending Reading Memorial High School,Walter S. Parker Middle School and Arthur W.Coolidge Middle School. Such a consequence is not applicable at the elementary school level. 2 phone as soon as reasonably possible, and a written letter reiterating the reason(s) for the Saturday Detention will be mailed home shortly thereafter. Before suspending a student from school, depending on the alleged conduct, the administrator will apply the appropriate level of disciplinary due process consistent with Massachusetts and federal law as described below. Disciplinary Due Process A student has the right to be heard prior to any imposition of suspension. Prior to the imposition of suspension, a student will be given an opportunity to receive notice of, and respond to, the allegations or charges against them(except in cases of emergency,which is addressed below). SUSPENSION/EXPULSION Suspension/Expulsion Infractions Other Than Dangerous Weapons, Narcotics,Assaults on Staff or Felony Complaints - M.G.L. c . 71, sec.3711 3/4 Definitions Expulsion: the removal of a student from the school premises, regular classroom activities, and school activities for more than ninety (90) consecutive school days. In-School Suspension: the removal of a student from regular classroom activities, but not from the school premises, for no more than (10) consecutive school days, or no more than ten(10) school days cumulatively for multiple infractions during the school year. * Removal solely from participation in extracurricular activities or school-sponsored events, or both, shall not count as removal in calculating school days. Long-Term Suspension: the removal of a student from the school premises and regular classroom activities for more than ten (10) consecutive school days, or for more than ten (10) school days cumulatively for multiple disciplinary offenses in any school year. Removal solely from participation in extracurricular activities or school-sponsored events, or both, shall not count as removal in calculating school days. Written Notice: Written correspondence sent by hand-delivery, certified mail, first-class mail, email to an address provided by the parent for school communications, or any other method of delivery agreed to by the principal and the parent. Principal: The primary administrator of the school or the Principal's designee for disciplinary purposes. Due Process Under M.G.L. c. 71, Section 3711 3/4 In every case of student misconduct for which suspension may be imposed, a principal shall exercise discretion in deciding the consequence for the offense; consider ways to re-engage the student in learning; and avoid using long-term suspension from school as a consequence until 3 alternatives have been tried.Alternatives may include the use of evidence-based strategies and programs such as mediation, conflict resolution, restorative justice, and positive behavioral interventions and supports. Emergency Removals— A principal may remove a student from school temporarily when a student is charged with a disciplinary offense and the continued presence of the student poses a danger to persons or property, or materially and substantially disrupts the order of the school, and, in the principal's judgment, there is no alternative available to alleviate the danger or disruption. In such a case,the principal shall immediately notify the superintendent in writing of the removal and the reason for it, and describe the danger presented by the student. The temporary removal shall not exceed two (2) school days following the day of the emergency removal, during which time the principal shall: (1) make immediate and reasonable efforts to orally notify the student and the student's parent of the emergency removal, (2)the reason for the need for emergency removal; (3)the disciplinary offense; (4) the basis for the charge; (5)the potential consequences, including the potential length of the student's suspension; (6)the opportunity for the student to have a hearing with the principal concerning the proposed suspension, including the opportunity to dispute the charges and to present the student's explanation of the alleged incident, and for the parent to attend the hearing; (7) the date,time, and location of the hearing; and(8)the right of the student and the student's parent to interpreter services at the hearing if needed to participate Before the expiration of the two (2) school days, unless an extension of time for hearing is otherwise agreed to by the principal, student, and parent, the school must provide the student an opportunity for a hearing with the principal or designee that complies with either the short-term due process or long-term due process set forth below, as applicable, and the parent an opportunity to attend the hearing. Additionally, the Principal is required to render a decision orally on the same day as the hearing, and in writing no later than the following school day, and the decision will meet the requirements of notice of the decision for short-term suspension or long-term suspension at set forth below,whichever is applicable. A principal may not remove a student from school on an emergency basis for a disciplinary offense until adequate provisions have been made for the student's safety and transportation. In-School Suspension In-School Suspension: means removal of a student from regular classroom activities, but not from the school premises, for no more than (10) consecutive school days, or no more than ten (10) school days cumulatively for multiple infractions during the school year. 4 Removal solely from participation in extracurricular activities or school-sponsored events, or both, shall not count as removal in calculating school days. In-school suspension for ten(10) days or less, consecutively or cumulatively during a school year, shall not be considered a short-term suspension under these regulations. If a student is placed in in-school suspension for more than ten(10) days, consecutively or cumulatively during a school year, such suspension shall be deemed a long-term suspension for due process, appeal, and reporting purposes under 603 CMR 53.00. Due Process for In-School Suspension: Prior to the imposition of an In-School Suspension,the student will be informed of the disciplinary offense and provided with an opportunity to respond. If the principal determines that the student committed the disciplinary offense,the principal will provide oral notice to the student and parent of the length of the In-School Suspension and will make reasonable efforts to meet with the parent. Principal's Decision—In-School Suspension—On or before the day of suspension,the principal shall send written notice to the student and parent about the In-School Suspension, including the reason and the length of the In-School Suspension, and inviting the parent to a meeting with the principal for the purpose set forth in 603 CMR 53.10(4), if such meeting has not already occurred. The principal shall deliver such notice on the day of the suspension by hand-delivery, certified mail, first-class mail, email to an address provided by the parent for school communications, or by other method of delivery agreed to by the principal and the parent. Students have the right to appeal an In-School Suspension that will result in their In-School Suspension for more than ten(10) school days in a school year. Short-Term Suspension Short-term suspension: means the removal of a student from the school premises and regular classroom activities for ten (10) consecutive school days or less. A principal may, in his or her discretion, allow a student to serve a short-term suspension in school. Removal solely from participation in extracurricular activities or school-sponsored events, or both, shall not count as removal in calculating school days. Due Process for Short-Term Suspension: In the case of disciplinary offenses not involving: a) possession of a dangerous weapon; b)possession of a controlled substance; c) assault on a member of the educational staff; or d) a felony charge or felony delinquency complaint or conviction,the student and parents will be given oral and written notice of the disciplinary offense with which the student is charged and the opportunity to participate in a hearing prior to the imposition of an out-of-school suspension. Notice—Short-Term Suspension: Except as provided in cases of In-School Suspension or Emergency Removal, a principal may not impose a suspension as a consequence for a disciplinary offense without first providing the student and the parent oral and written 5 notice, and providing the student an opportunity for a hearing on the charge and the parent an opportunity to participate in such hearing. The principal shall provide oral and written notice to the student and the parent in English and in the primary language of the home if other than English, or other means of communication where appropriate. The notice shall set forth in plain language: the disciplinary offense; the basis for the charge;the potential consequences, including the potential length of the student's suspension; the opportunity for the student to have a hearing with the principal concerning the proposed suspension, including the opportunity to dispute the charges and to present the student's explanation of the alleged incident, and for the parent to attend the hearing; the date, time, and location of the hearing; the right of the student and the student's parent to interpreter services at the hearing if needed to participate; if the student may be placed on long-term suspension following the hearing with the principal; the rights set forth in 603 CMR 53.08 (3)(b); and the right to appeal the principal's decision to the superintendent. The principal shall make reasonable efforts to notify the parent orally of the opportunity to attend the hearing. To conduct a hearing without the parent present, the principal must be able to document reasonable efforts to include the parent. The principal is presumed to have made reasonable efforts if the principal has sent written notice and has documented at least two (2)attempts to contact the parent in the manner specified by the parent for emergency notification. Principal's Hearing- Short-Term Suspension: At the Principal's hearing, the student and parents (if participating)may dispute the charge(s) against the student and present information, including mitigating facts, for the principal's consideration in determining consequences for the student. Principal's Decision—Short-Term Suspension: The principal shall notify the student and parent of the determination and the reasons for it, and, if the student is suspended, the type and duration of suspension and the opportunity to make up assignments and such other school work as needed to make academic progress during the period of removal, as provided in M.G.L. c. 76, 21. The determination shall be in writing and may be in the form of an update to the original written notice. If the student is in a public preschool program or in grades K through 3, the principal shall send a copy of the written determination to the superintendent and explain the reasons for imposing an out-of-school suspension, before the short-term suspension takes effect. Long-Term Suspension Long-term suspension: means the removal of a student from the school premises and regular classroom activities for more than ten (10) consecutive school days, or for more 6 than ten(10) school days cumulatively for multiple disciplinary offenses in any school year. A principal may, in his or her discretion, allow a student to serve a long-term suspension in school. Removal solely from participation in extracurricular activities or school-sponsored events, or both, shall not count as removal in calculating school days. Except for students who are charged with a disciplinary offense set forth in subsections (a) or(b) of G.L. c. 71, § 37H, or in section 37H Y2 of G.L. c. 71, no student may be placed on long-term suspension for one or more disciplinary offenses for more than ninety (90) school days in a school year beginning with the first day that the student is removed from school.No long-term suspension shall extend beyond the end of the school year in which such suspension is imposed. Due Process for Long-Term Suspension: In the case of disciplinary offenses not involving: a)possession of a dangerous weapon; b)possession of a controlled substance; c) assault on a member of the educational staff; or d) a felony charge or felony delinquency complaint or conviction,the student and parents will be given oral and written notice of the disciplinary offense with which the student is charged and the opportunity to participate in a hearing prior to the imposition of an out-of-school suspension. Notice -Long-Term Suspension: Written notice of the date and time for the hearing will be provided in English and in the primary language of the Student's home and will identify the disciplinary offense with which the student has been charged, the basis for the charge,the potential length of the student's suspension, and inform the parent and student of the right to interpreter services if necessary to participate in the hearing. Where a student may be subject to a Long-Term Suspension,the Principal will also notify the student and parent of the following rights: (1) in advance of the hearing,the opportunity to review the student's record and the documents upon which the principal may rely in making a determination to suspend the student or not; (2)the right to be represented by counsel or a lay person of the student's choice, at the student's/parent's expense; (3)the right to produce witnesses on his or her behalf and to present the student's explanation of the alleged incident, but the student may not be compelled to do so; (4)the right to cross-examine witnesses presented by the school district; and (5)the right to request that the hearing be recorded by the principal, and to receive a copy of the audio recording upon request. If the student or parent requests an audio recording, the principal shall inform all participants before the hearing that an audio record will be made and a copy will be provided to the student and parent upon request. 7 Principal's Hearing-Long-Term Suspension: The student will have the rights identified in the written notice and the principal shall provide the parent, if present, an opportunity to discuss the student's conduct and offer information, including mitigating circumstances, that the principal should consider in determining consequences for the student. Principal's Decision—Long-Term Suspension: M.G.L. c. 71, 37H 3/4 Based on the evidence, the principal shall determine whether the student committed the disciplinary offense, and, if so, after considering mitigating circumstances and alternatives to suspension, what remedy or consequence will be imposed, in place of or in addition to a Long-Term Suspension. The principal shall send the written determination to the student and parent by hand-delivery, certified mail, first-class mail, email to an address provided by the parent for school communications, or any other method of delivery agreed to by the principal and the parent. If the principal decides to suspend the student, the written determination shall: (1) identify the disciplinary offense, the date on which the hearing took place, and the participants at the hearing; (2) set out the key facts and conclusions reached by the principal; (3) identify the length and effective date of the suspension, as well as a date of return to school; (4) include notice of the student's opportunity to receive education services to make academic progress during the period of removal from school as provided in M.G.L. c. 76, § 21; (5) inform the student of the right to appeal the principal's decision to the superintendent or designee,but only if the principal has imposed a long-term suspension. Notice of the right of appeal shall be in English and the primary language of the home if other than English, or other means of communication where appropriate, and shall include the following information stated in plain language: (a)the process for appealing the decision, including that the student or parent must file a written notice of appeal with the superintendent within five (5) calendar days of the effective date of the Long-Term Suspension;provided that within the five (5) calendar days, the student or parent may request and receive from the superintendent an extension of time for filing the written notice for up to seven (7) additional calendar days; and that(b)the Long-Term Suspension will remain in effect unless and until the superintendent decides to reverse the principal's determination on appeal. Superintendent Appeals—Long-Term Suspension: A student who is placed on Long-Term Suspension following a hearing with the principal shall have the right to appeal the principal's decision to the superintendent. The student or parent shall file a notice of appeal with the superintendent within five (5) calendar days of the effective date of the Long-Term Suspension; provided that within the five (5) calendar days, the student or parent may request and receive from the superintendent an extension of time for filing the written notice for up to seven (7) additional calendar. If the appeal is not timely filed, the superintendent may deny the appeal, or may allow the appeal in his or her discretion, for good cause. 8 Superintendent Appeal Hearing: The superintendent shall hold the hearing within three (3) school days of the student's request, unless the student or parent requests an extension of up to seven (7) additional calendar days, in which case the superintendent shall grant the extension. The superintendent shall make a good faith effort to include the parent in the hearing. The superintendent shall be presumed to have made a good faith effort if he or she has made efforts to find a day and time for the hearing that would allow the parent and superintendent to participate. The superintendent shall send written notice to the parent of the date,time, and location of the hearing. The superintendent shall conduct a hearing to determine whether the student committed the disciplinary offense of which the student is accused, and if so,what the consequence shall be. The superintendent shall arrange for an audio recording of the hearing, a copy of which shall be provided to the student or parent upon request. The superintendent shall inform all participants before the hearing that an audio record will be made of the hearing and a copy will be provided to the student and parent upon request. The student shall have all the rights afforded the student at the principal's hearing for long-term suspension as identified above. Superintendent's Decision: The superintendent shall issue a written decision within five (5) calendar days of the hearing which: (1) identifies the disciplinary offense and the date on which the hearing took place, and the participants at the hearing; (2) sets out the key facts and conclusions reached by the Superintendent; (3) identifies the length and effective date of the suspension, as well as a date of return to school; (4) includes notice of the student's opportunity to receive education services to make academic progress during the period of removal from school as provided in M.G.L. c. 76, § 21; and(5) notice of the right of appeal shall be in English and the primary language of the home if other than English, or other means of communication where appropriate. If the superintendent determines that the student committed the disciplinary offense,the superintendent may impose the same or a lesser consequence than the principal,but shall not impose a suspension greater than that imposed by the principal's decision. The decision of the superintendent shall be the final decision of the school district,with regard to the suspension. Opportunity to Make Academic Progress: Less Than 10 Consecutive Days -Any student who is serving an in-school suspension, short-term suspension, long-term suspension, or expulsion shall have the opportunity to earn credits, as applicable, make up assignments,tests,papers, and other school work as needed to make academic progress during the period of his or her removal from the classroom or school. More than 10 Consecutive Days -Any student who is expelled or suspended from school for more than ten (10) consecutive days, whether in school or out of school, shall have an 9 opportunity to receive education services and make academic progress toward meeting state and local requirements, in accordance with the school's education service plan. M.G.L. c. 71, $tz 37H and 37H 1/2 Offenses (Dangerous Weapons,Drugs,Assaults on Staff and Criminal Felony Matters) Short-Term Suspension -For disciplinary offenses involving a)possession of a dangerous weapon; b)possession of a controlled substance; c)assault on a member of the educational staff; or d) a felony charge or felony delinquency complaint or conviction, the student will be given oral notice of the violation with which the student is charged and an opportunity to respond thereto,prior to the Principal's imposition of a short-term suspension or an interim suspension of less than ten (10) consecutive days pending formal proceedings. Upon imposition of a short term or interim suspension of ten(10) consecutive days or less pending further disciplinary proceedings, the student and parents will be provided with written notice of the suspension and the date and time of the formal disciplinary hearing. Long-Term Exclusion/Expulsion - Unlike M.G.L. c. 71, § 37H 3/4, for offenses that fall within M.G.L. c. 71, §§ 37H and 37H 1/2, a principal may long-term suspend a student for more than ninety (90) days or permanently expel a student for means the removal of a student from the school premises, regular classroom activities, and school activities for(1)possession of a dangerous weapon; (2)possession of a controlled substance; (3) assault on a member of the educational staff; or(4) a felony charge or felony delinquency complaint or conviction, or adjudication or admission of guilt with respect to such felony, if a principal determines that the student's continued presence in school would have a substantial detrimental effect on the general welfare of the school, as provided in G.L. c. 71, §§37H or 37H 1/2. The Principal's Hearing and appeals process identified below apply to suspensions under M.G.L. c. §§ 37H and 37H 1/2 in cases of suspension for more than ten (10) consecutive days. Dangerous Weapons, Drugs and Assaults on Staff- M.G.L. c, 71, §37H 1. Any student who is found on school premises or at school-sponsored or school-related events, including athletic games, in possession of a dangerous weapon, including, but not limited to, a gun or a knife; or a controlled substance as defined in chapter ninety-four C, including, but not limited to, marijuana, cocaine, and heroin, may be subject to expulsion from the school or school district by the Principal. 2. Any student who assaults a Principal, Assistant Principal, teacher, teacher's aide, or other educational staff on school premises or at school-sponsored events, including athletic games, may be subject to expulsion from the school or school district by the Principal. Principal's Hearing, Long-Term Exclusion — 37H - Any student who is charged with a violation of either paragraphs 1 or 2 shall be notified in writing of an opportunity for a hearing; provided, however, that the student may have representation, along with the opportunity to present evidence and witnesses at said hearing before the Principal. 10 After said hearing, the Principal may, in his discretion, decide to suspend rather than expel a student who has been determined by the Principal to have violated either paragraphs 1 or 2. Appeal to the Superintendent — Long-Term Exclusion — 37H - Any student who has been expelled from a school district pursuant to these provisions shall have the right to appeal to the Superintendent. The expelled student shall have ten days from the date of the expulsion in which to notify the Superintendent of his appeal. The student has the right to counsel at a hearing before the Superintendent. The subject matter of the appeal shall not be limited solely to a factual determination of whether the student has violated any provisions of this section. Opportunity to Make Academic Progress - Any school district that suspends or expels a student under M.G.L. c. 71, § 37H shall continue to provide educational services to the student during the period of suspension or expulsion in a manner consistent with M.G.L. c. 76, § 21. If the student moves to another district during the period of suspension or expulsion, the new district of residence shall either admit the student to its schools or provide educational services to the student in an education service plan under M.G.L. c. 76, § 21. Suspensions or expulsions are decisions which are part of student's due process rights. Building Principals or designees are required to report to the police department the presence of any weapon on school premises. Felony Complaints -M.G.L. c. 71, 37H 1/2 Issuance of a Felony Criminal Complaint Upon the issuance of a criminal complaint charging a student with a felony or upon the issuance of a felony delinquency complaint against a student,the principal or headmaster of a school in which the student is enrolled may suspend such student for a period of time determined appropriate by said principal or headmaster if said principal or headmaster determines that the student's continued presence in school would have a substantial detrimental effect on the general welfare of the school. Notice of Principal's Hearing—Long-Term Exclusion—37H 1/2 -The student shall receive written notification of the charges and the reasons for such suspension prior to such suspension taking effect. The student shall also receive written notification of his right to appeal and the process for appealing such suspension;provided, however, that such suspension shall remain in effect prior to any appeal hearing conducted by the superintendent. Appeal to the Superintendent- Long-Term Exclusion - 37H 1/2 - The student shall have the right to appeal the suspension to the superintendent in writing of his request for an appeal no later than five calendar days following the effective date of the suspension. The superintendent shall hold a hearing with the student and the student's parent or guardian within three calendar days of the student's request for an appeal. At the hearing,the student shall have the right to present oral and written testimony on his behalf, and shall have the right to counsel. The 11 superintendent shall have the authority to overturn or alter the decision of the principal or headmaster, including recommending an alternate educational program for the student. The superintendent shall render a decision on the appeal within five calendar days of the hearing. Such decision shall be the final decision of the city, town or regional school district with regard to the suspension. Adjudication of Delinquency, Admission of Guilt or Conviction Upon a student being convicted of a felony or upon an adjudication or admission in court of guilt with respect to such a felony or felony delinquency,the principal or headmaster of a school in which the student is enrolled may expel said student if such principal or headmaster determines that the student's continued presence in school would have a substantial detrimental effect on the general welfare of the school. Notice of Principal's Hearing—Long-Term Exclusion - 37H 1/2 - The student shall receive written notification of the charges and reasons for such expulsion prior to such expulsion taking effect. The student shall also receive written notification of his right to appeal ant the process for appealing such expulsion; provided, however, that the expulsion shall remain in effect prior to any appeal hearing conducted by the superintendent. Superintendent's Appeal—Long-Term Exclusion- 37H 1/2 - The student shall have the right to appeal the expulsion to the superintendent. The student shall notify the superintendent, in writing, of his request for an appeal no later than five calendar days following the effective date of the expulsion. The superintendent shall hold a hearing with the student and the student's parent or guardian within three calendar days of the expulsion. The hearing, the student shall have the right to present oral and written testimony on his behalf, and shall have the right to counsel. The superintendent shall have the authority to overturn or alter the decision of the principal or headmaster, including recommending an alternate educational program for the student. The superintendent shall render a decision on the appeal within five calendar days of the hearing. Such decision shall be the final decision of the city, town or regional school district with regard to the expulsion. Opportunity to Make Academic Progress Any school district that suspends or expels a student under M.G.L. c. 71, 37H 1/2 shall continue to provide educational services to the student during the period of suspension or expulsion in a manner consistent with M.G.L. c. 76, § 21. If the student moves to another district during the period of suspension or expulsion, the new district of residence shall either admit the student to its schools or provide educational services to the student in an education service plan under M.G.L. c. 76, § 21. Discipline of Students with Disabilities The following procedures apply to suspension of students with disabilities when suspensions exceed 10 consecutive schools days or when a pattern has developed for suspensions exceeding 12 10 cumulative days. These procedures include the responsibilities of the team and the responsibilities of the district. a. A suspension of longer than 10 consecutive school days or a series of short term suspensions that exceed 10 school days and constitute a pattern of removal and are considered to constitute a disciplinary change in placement. b. Prior to a suspension that would result in a disciplinary change in placement of a student with a disability,the building administrators,the parents and relevant members of the student's IEP/504 Team will convene to determine whether the violation for which the student is subject to a disciplinary change in placement was caused by or directly and substantially related to the student's disability or was the direct result of a failure to implement the student's IEP or Section 504 Plan. c. If the Team determines that the behavior is NOT a manifestation of the disability,the student may be disciplined in accordance with the policies and procedures applicable to all students except that students eligible for special education services shall be entitled to a free appropriate public education as of the eleventh (11th) day of disciplinary exclusion in the school year. d. If the team determines that the behavior IS a manifestation of the disability, then the district will conduct a functional behavior assessment or review any existing behavior intervention plan and takes steps (with the consent of the parent)to correct the IEP,the placement, or the behavior intervention plan and the student will not be suspended for the violation found to be a manifestation of his/her disability. e. Regardless of the manifestation determination,the district may place the student in an interim alternative setting (as determined by the Team)up to 45 school days if: 1) The student is in possession of a dangerous weapon on school grounds or at school-sponsored events; 2) The student is in possession of or using of illegal drugs on school grounds or at school-sponsored events; 3) The student engaged in solicitation of a controlled substance on school grounds or at school-sponsored events; or 4) The student inflicted serious bodily injury to another at school or at school- sponsored events. The interim alternative setting must enable the student to participate in the general curriculum, progress toward the goals in the IEP, and receive the special education and related services contained in the student's IEP. The interim alternative setting must also provide services and modifications designed to address the behavior giving rise to the removal and to prevent the behavior from reoccurring. At the conclusion of the forty-five (45) school day period, the student shall be returned to his/her previous placement unless the parent(or student if 18+) consents to an extension of the interim alternative setting or an Order is obtained from the Bureau of Special Education Appeal authorizing the student's continued removal. 13 If the conduct does not involve a dangerous weapon, controlled substance, or serious bodily injury. In such a case, the school may remove the student to an interim alternative setting for 45 days only: 1)with parental consent or 2) by obtaining authorization from a court or BSEA Hearing Officer. In order to obtain an order from the a court or BSEA Hearing Officer, the school must prove that maintaining the student's placement is substantially likely to result in injury to the student or others. f. The parent shall have the right to appeal the manifestation Team's determination,the imposition of a disciplinary change in placement, and the student's placement in an interim alternative educational setting. The student will remain in the disciplinary placement imposed by school authorities pending a decision on the appeal or until the expiration of the disciplinary sanction, whichever comes first. Adopted by the Reading School Committee on 14 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.Sybert Phone:781-944-5800 Director of Finance&Operations Fax:781-942-9149 Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: First Reading Policy ADDA—Background Checks At our meeting on Monday evening I will ask the School Committee to approve the first reading of the following revised Policy ADDA—Background Checks. Over the past year Massachusetts enacted legislation requiring fingerprint based national background checks for educators. This policy covers both national and state background checks and this policy aligns with state Department of Criminal Justice Information Systems,Department of Secondary and Elementary Education and Department of Early Education and Care regulations and requirements. I have attached a copy of the revised policy for your information which has been reviewed by legal counsel as well as the administrative team. I am also attaching a memorandum sent to all staff from Interim Human Resources Administrator Gus Martinson outlining the process and procedures. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. File: ADDA Criminal Background Checks As a part of its on-going commitment to providing a safe and appropriate learning and work environment for its students and staff,READING PUBLIC SCHOOLS will review available criminal history information on all individuals,who may have direct and unmonitored contact with children. In accordance with all applicable federal and state laws and regulations regarding Criminal Offender Record Information("CORI") and Criminal History Record Information("CHRI"), the READING PUBLIC SCHOOLS shall conduct individual criminal background checks (CORI and/or CHRI) before an applicant is hired or otherwise provides services and periodically, at least once every 3 years. The Superintendent, Principal or their certified designees shall obtain all CORI and CHRI information from the Department of Criminal Justice Information Services ("DCJIS") on all current employees and prospective individuals who may have direct and unmonitored contact with students,' which includes, but not limited to, the following: • employees and applicants for employment, including promotions; • volunteers and interns; • student teachers; • individuals who regularly provide school related transportation to children; • subcontractors or laborers commissioned by READING PUBLIC SCHOOLS or employed by the town to perform work on school grounds or with students; or • any other individuals who may have direct and unmonitored contact with students. All individuals listed above, except volunteers, subcontractors or laborers, are required by law to submit to fingerprint based state and national criminal history record check. READING PUBLIC SCHOOLS, in its discretion, may require volunteers, subcontractors or laborers to submit to fingerprint based state and national criminal history record checks. Any review of Criminal Offender Record Information ("CORI") and/or state and national criminal history record information accessed through fingerprints("CHRI") available through the Department of Criminal Justice Information Services ("DCJIS") will follow procedures and requirements established by the DCJIS, as authorized by Mass. Gen. Laws, c. 71, § 38R and 42 U.S.C. § 16962 in accordance with all applicable state and federal laws and regulations, and in compliance with Mass. Gen. Law, c. 6, §§167-18 and 803 CMR §§ 2.00. When requesting CORI and other criminal history information, the following policy and procedures should be followed: 1. Requests for CORI. The individual will be asked to complete a CORI Acknowledgement Form (Attachment A) and the school/district will confirm the individual's identity. ' Direct and unmonitored contact with children is defined as contact with students when no other employee for whom the school/district has made a suitability determination is present. "Contact"refers to any contact with a student that provides the individual with opportunity for physical touch or personal communication. 1 Unless a negative decision is made regarding suitability for employment,the individual will be required to submit his/her fingerprints following the procedures outlined in the attached instruction sheet. (Attachment B). If an individual's CORI has already been accessed within a year that s/he signed the CORI Acknowledgement Form,the individual must be given seventy-two (72)hour notice that an additional CORI check will be conducted. 2. Access to CORI and CHRI. All CORI/CHRI information must be treated as confidential and may only be accessed by individuals with a"need to know"which may include,but is not limited to, staff submitting or processing the criminal history requests and school officials making hiring decisions. A list of those individuals authorized to have access to, or view, CORI/CHRI information must be established and updated every six(6)months. CHRI information cannot be shared with any unauthorized entity for any purpose, including subsequent hiring determinations. READING PUBLIC SCHOOLS may be audited by DCJIS and/or the FBI and could be subject to sanctions. Unauthorized disclosure of CORI/CHRI information may result in criminal charges. 3. CORI/CHRI Training. An informed review of a criminal record requires training. All staff authorized to conduct CORI/CHRI checks and/or to review CORI/CHRI will review and become familiar with,the educational and relevant training materials regarding CORI/CHRI and Statewide Applicant Fingerprint Identification Services (SAFIS) made available by appropriate agencies, including the DCHIS. 4. Storage of CORI/CHRI. CORI/CHRI shall only be stored for extended periods of time when needed for the integrity and/or utility of an individual's personnel file. Administrative,technical, and physical safeguards that are in compliance with the most recent CJIS Security Policy have been implemented to ensure the security and confidentiality of CORI/CHRI. The CJIS Security Policy can be found at: http://www.mass.gov/eopss/docs/chsb/cjis-security-policy-v5-1-07132012.pdf. Each individual involved in the handling of CORI/CHRI is to familiarize him/herself with these safeguards. In addition to the above, each individual involved in the handling of CORI/CHRI will strictly adhere to the policy on the storage,retention and destruction of CORI/CHRI. 5. Retention and Destruction of CORI/CHRI. Federal law prohibits the repurposing or dissemination of CHRI beyond its initial requested purpose. Once and individual's CHRI is received, it will be securely retained in internal agency documents for the following purposes only: • Historical reference and/or comparison with future CHRI requests • Dispute of the accuracy of the report • Evidence for any subsequent proceedings based on information contained in the CHRI. 2 CHRI/CHRI will be kept for the above purposes in separate, secured, locked locations in the Reading Public Schools Administrative Offices. When no longer needed, CHRI/CORI and any summary of CHRI/CORI data must be destroyed by shredding paper copies and/or by deleting all electronic copies from the electronic storage location, including any backup copies or files. If the shredding of paper copies of CHRI/CORI is performed by an outside vendor, an employee of READING PUBLIC SCHOOLS must supervise such shredding. 6. Use of Criminal History in Background Screening. Information from CORI/CHRI records used for employment purposes shall only be accessed for applicants who are otherwise qualified for the position for which they have applied and for current employees during periodic criminal background checks. Unless otherwise provided by law, a criminal record will not automatically disqualify an individual from employment, contract work, volunteering or interning. Rather, determinations of suitability based on background checks will be made consistent with this policy and any applicable law or regulations. 7. Verifying a Subject's Identity. If a criminal record is received from DCJIS, the information must be closely compared with the information on the Acknowledgement Form and any other identifying information provided by the applicant to ensure the record belongs to the applicant. If the information in the CORI/CHRI record provided does not exactly match the identification information provided by the applicant, a determination is to be made by an individual authorized to make such determinations based on a comparison of the CORI/CHRI record and documents provided by the applicant. 8. Inquiring About Criminal History. In connection with any decision regarding employment, internships or volunteer opportunities within READING PUBLIC SCHOOLS, the individual shall be provided with a copy of his/her criminal history record, whether obtained from DCJIS or from any other sources,prior to questioning the individual about his/her criminal history. The source(s) of the criminal history record is also to be disclosed to the individual. 9. Determining Suitability. If a determination is made, based on the information as provided in section 7 of this policy, that the criminal record belongs to the individual under consideration, and the individual does not dispute the record's accuracy, then the determination of suitability for the position will be made. Unless otherwise provided by law, factors considered in determining suitability may include, but not be limited to the following: • Relevance of the record to the position sought; • The nature of the position or work to be performed; • Time that has passed since the [offense,] conviction and/or completion of the sentence; • Age of the applicant at the time of the offense; • Seriousness and specific circumstances of the offense; • The number of offenses; • Whether the applicant has pending charges; • any relevant evidence of rehabilitation or lack thereof; and 3 • any other relevant information, including information submitted by the applicant or requested by the organization. The applicant is to be notified of the decision and the basis for it in a timely manner. A record of the suitability determination must be retained for the period of the employee's employment or for seven(7)years,whichever is longer. The following information will be included in the determination: • The name and date of birth of the employee or applicant; • The date on which the school received the national criminal history check results; and • The suitability determination(either"suitable" or"unsuitable"). A copy of an individual's suitability determination documentation must be provided to another school employer, or to the individual, upon request of the individual for whom READING PUBLIC SCHOOLS conducted a suitability determination. 10. Relying on Previous Suitability Determination. Under certain circumstances, consistent with 603 CMR 51.06,the READING PUBLIC SCHOOLS may rely on a suitability determination made by another school employer or DESE, if the following factors are met: • Suitability determination was made within the last seven(7)years; and • The applicant has not resided outside Massachusetts for any period longer than three (3)years since the suitability determination; and • either(i) the individual has been continuously employed for one or more school employers or has gaps totaling no more than 2 years in his/her employment for school employers; or(ii) if the individual works as a substitute employee,the individual is still deemed suitable for employment by the school employer who made the favorable suitability determination. Upon request of another school employer or the individual for whom the READING PUBLIC SCHOOLS conducted the suitability determination, READING PUBLIC SCHOOLS shall provide documentation of the suitability determination. 11. Adverse Decisions Based on CORI/CHRI. If an authorized official is inclined to make an adverse decision based on the results of a criminal history background check and/or CORI/CHRI,the following steps must be taken immediately prior to making a final adverse determination: • Provide the applicant/employee with a copy of his/her CORI/CHRI used in making the adverse decision; • Provide the applicant/employee a copy of the employer's CHRI/CORI policy; • Identify the information in the individual's CHRI/CORI that is the basis for the potential determination; • Provide the source(s) of the criminal history; • Provide the applicant/employee with a copy of this CORI/CHRI Policy; • Provide the applicant/employee the opportunity to complete or challenge the accuracy of his/her CORI/CHRI; and 4 • Provide the applicant/employee with information on the process for updating, changing, or correcting CORI/CHRI. A final adverse decision based on an individual's criminal history/CORI/CHRI will not be made until the applicant/employee has been afforded a reasonable time depending on the particular circumstances no longer than 30 days to correct or complete the CORI/CHRI. 12. Secondary Dissemination of CORI/CHRI. All CORI/CHRI obtained from the DCJIS is confidential and can only be disseminated as authorized by law or regulation. If an applicant/employee's CORI/CHRI is released outside of READING PUBLIC SCHOOLS, including dissemination at the request of the applicant/employee, a record of dissemination must be made in the secondary dissemination log. The central secondary dissemination log is subject to audit by DCJIS and the FBI. The following information must be recorded in the log: • Applicant/Employee Name; • Date of Birth; • Date and Time of the dissemination; • Name of the individual to whom the information was provided; • Name of the agency for which the requestor works; • Contact information for the requestor; and\ • The specific reason for the request. 13. Reporting to the Commissioner of Elementary and Secondary Education. Pursuant to M.G.L. c. 71, § 38R and 603 CMR 51.07, if READING PUBLIC SCHOOLS dismisses, declines to renew the employment of, obtains the resignation of, or declines to hire a licensed educator or an applicant for a Massachusetts educator license because of information discovered through a state or national criminal record check, READING PUBLIC SCHOOLS shall report such decision or action to the Commissioner of Elementary and Secondary Education in writing within 30 days of the employer action or educator resignation. The report shall be in a form requested by the Department and shall include the reason for the action or resignation as well as a copy of the criminal record check results. READING PUBLIC SCHOOLS shall notify the employee or applicant that it has made a report pursuant to 603 CMR 51.07(1)to the Commissioner. Pursuant to M.G.L. c. 71, § 38R and 603 CMR 51.07, if READING PUBLIC SCHOOLS discovers information from a state or national criminal record check about a licensed educator of an applicant for a Massachusetts educator license that implicates grounds for license action -pursuant to 603 CMR 7.15(8)(a), READING PUBLIC SCHOOLS shall report to the Commissioner in writing within 30 days of the discovery, regardless of whether READING PUBLIC SCHOOLS retains or hires the educator as an employee. The report must include a copy of the criminal record check results. The school employer shall notify the employee or applicant that it has made a report pursuant to 603 CMR 51.07(2) to the Commissioner and shall also send a copy of the criminal record check results to the employee or applicant. Adopted by the Reading School Committee on 5 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Phone:781-944-5800 Martha J.Sybert Fax:781-942-9149 Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow To: All Reading Public School Employees From: Gus Martinson, Interim Human Resource Administrator Re: Statewide Applicant Fingerprint Identification System(SAFIS) First and foremost, I hope everyone is enjoying a safe and happy summer. This following memo is intended to bring you up-to-date with the recently implemented state mandated Fingerprinting Identification Process which will affect all current and future Reading Public School Employees. I am sharing this communiqué with you at this time, in the event you wish to address this during this summer. Below,I've include a brief description of the law,how it affects current employees,and the process that we will use for all employees to go through the process. If you have any questions,please do not hesitate to contact me. A brief description of the law: In January 2013 (and amended in September 2013 by Acts of 2013 Chapter 77 ), Governor Duval Patrick signed into law, G.L. Chapter 459 of the Acts of 2012, "An Act Relative to Background Checks." This new law expands what public, private and parochial schools, including approved private special education schools and child care facilities, already do in conducting state Criminal Offender Record Information (CORI) checks on all employees at least once every three years. Specifically, it requires a fingerprint-based state and national criminal record check for all school employees. The SAFIS (Statewide Applicant Fingerprint Identification System)was developed to provide this service. How this process will affect current employees: Initially, all new hires are subject to the fingerprint based checks. As we move forward, all current staff will be subject to this same background check on a phased-in schedule leading up to and through the 2016-2017 school year. Questions and Answers: 1. When will I need to be fingerprinted? a. The Reading Public Schools has begun the process. Currently, all new hires must submit to the new fingerprint based check as part of the hiring process. Remaining faculty, as mentioned above,will submit to the same fingerprint based check in a phased in process. b. Those current teachers with ten years or less employment within the Reading Public Schools will be required to complete the process before the 2015-2016 school year. In addition,all administrators,custodians/maintenance,food service,substitute teachers, coaches,advisors,paraeducators,and secretaries will also be required to complete the process at this time. c. Those teachers with twenty years or less(but more than ten years)employment will be required to complete the process before the 2016-2017 school year. d. All remaining teachers(those with more than twenty years' service within the Reading Public Schools)will be required to complete the process before the end of the 2016-2017 school year. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. 2. What will the process be for doing the background check? Unfortunately,we cannot provide the background checks onsite. Employees will need to go to a state designated location to be fingerprinted. Currently there are several locations that can be found on the website http://www.identogo.com/FP/Massachusetts.aspx The current locations are: * Framingham * Brockton * Leominster * Fall River * Milford * Martha's Vineyard * Worcester * Plymouth * Dorchester * Raynham * Beverly * Westport * Tewksbury * Greenfield * Wilmington * Pittsfield * Bourne * Springfield 3. How often will I need to submit to the fingerprint-based state and national criminal history checks? Every effort will be made to minimize the need for submitting additional fingerprints. Pre-K to 12 employees who continue to work in the same school/district are not required to re- submit to fingerprint-based state/national criminal history checks once their employer has deemed them suitable(referred to as "Suitability Determination") for employment(this is a determination made by a school employer and/or DESE concerning whether anything contained in the individual's Criminal History Record Information [CHRI] renders the individual unfit for employment that may include direct and unmonitored contact with children). CORI checks will continue as they have in the past,every three years. 4. For how many years will the Reading Public School District retain my SAFIS report? Seven years or as long as you are employed by the district, whichever is longer. 5. Who is subject to this process? All current and prospective school employees in the following categories: a. Any full or part-time employee who may have direct and unmonitored contact with children. b. Any substitute employee who may have direct and unmonitored contact with children. c. Any student teacher, apprentice, or intern working at a school who may have direct and unmonitored contact with children. d. Any individual who regularly provides school related transportation to children who may have direct and unmonitored contact with children. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. 6. What information is retained by the Reading Public Schools on the SAFIS report? A record of suitability determination will be retained. The following information will be included in the determination: a. The name and date of birth of the employee or applicant. b. The date on which the school employer received the national criminal history check results. c. The suitability determination(either`suitable' or`unsuitable') 7. What if I decide to work within another district in the state? Is my SAFIS report`transferable?' A copy of an individual's suitability determination documentation must be provided to another school employer, or to the individual,upon request of the individual for whom the school employer conducted a suitability determination. Attached,in this email,is some important information regarding SAFIS: SAFID Registration Guide for PreK-12 Grade Education (ESE). This guide should assist you as you schedule an appointment for fingerprinting. In addition,I've attached a copy of the SAFIS Form 004:How to Change, Correct, or Update Your National Criminal History Record Response. This form is necessary should you need to request to change anything on your national criminal record. In order to comply with this employment requirement,please follow the steps below: * Visit http://www.identogo.com/FP/Massachusetts.aspx to schedule an appointment at one of the locations listed above as soon as possible.. * When prompted,you should indicate:READING IS A PreK-12 EDUCATION(ESE) DISTRICT/AGENCY. * Provider ID is the building code. Use the code listed below for your individual building. -If you are a substitute teacher or a district employee, use the Reading(District) code. -Each school building has a different code that must use when scheduling an appointment. * Select a payment method(you can pay online or at the time of your appointment) -$55.00 for licensed educators -$35.00 for all other school personnel * Bring registration confirmation sheet with you to appointment with the appropriate ID. * IMPORTANT : As soon as possible,bring the receipt from your fingerprinting appointment to Kristyn Cohen at Central Office. You can drop it off in person or send it via inter-office mail. THE FOLLOWING ARE THE BUILDING CODES Reading(District) 02460000 Killam Elementary 02460017 Barrows Elementary 02460002 Parker Middle 02460310 Birch Meadow Elementary 02460005 RISE 02460001 Coolidge Middle 02460305 RMHS 02460505 Joshua Eaton Elementary 02460010 Wood End 02460020 In closing,I hope this information is helpful and look forward to your return for the 2014-2015 school year. Throughout the remaining part of this summer,the District will keep you updated and answer any questions you may have regarding this process. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Phone:781-944-5800 Martha J. Sybert Fax:781-942-9149 Director of Finance&Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: Accept a Donation to Reading Memorial High School Please find attached a copy of a memorandum from the Friends of Reading Track outlining a donation in the amount of$1,000 to be used to support the coaching assistant position. At our meeting on Monday evening I will ask the School Committee to accept this donation. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. • • RD CKETS Friends of Reading Track Inc. JULY 2,2014 • Mary C.Delai Assistant Superintendent,Finance and Administration a. Reading Public Schools 82 Oakland Road Reading,MA 01867 • -Re: 2014 Spring Donation from Friends of Reading Track Inc. Dear Ms.Delai: • • Please accept the enclosed$1,000 additional donation to the Reading Public Schools from the Friends of Reading Track Inc.for the purpose of making payment to Scott Price; Assistant Coach for Reading Track program- If there are any questions or you need any further information,please feel free to contact me by telephone,at 781.942.9384 or by email. Thank you. Sincerely, z,4,y Nancy D. Kearl4ey Treasurer • Friends of Reading Track Inc. • John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.S bert Phone:781-944-5800 Director of Finance&Operations 781-942-9149 Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: Accept a Donation to the Parker Middle School Please find attached a memorandum from Parker principal Doug Lyons outlining a donation from the Young Women's League of Reading in the amount of$400 to be used to support the students of the Parker Middle School. At our meeting on Monday evening I will ask the School Committee to accept this donation. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. , NOFA WALTER S. PARKER MIDDLE SCHOOL / moo. 45 Temple Street, Reading_ Massachusetts 01867 Tel: 751-944-1236 ray: 751-942-9005 https:/lwww.edline.neti pages,Walter_S_Parker_Middle_School M e mo To: Dr. John Doherty, Superintendent of Schools From: Doug Lyons, Principal r Ale CC: Brendan Norton,Assist: rincipal Date: July 1, 2014 Re: Young Women's League of Reading,Donation • • W.S. Parker Middle School has received a $400.00 donation from the Young Women's League of Reading. Please accept this gift for the benefit of Parker students. • • 1 John F.Doherty Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Phone:781-944-5800 Martha J.Sybert Fax:781-942-9149 G' Director of Finance&Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: Accept a Donation to the Parker Middle School Please find attached memorandum from Parker principal Doug Lyons outlining the donations from several donors to the Parker Middle School to be used to support the purchase of instruments. At our meeting on Monday evening I will ask the School Committee to accept this donation. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. WALTER S. PARKER MIDDLE SCHOOL 45 Temple Street. Reading. f Iassacl usetts 01867 l� +` Tel: 781-944-1236 Fax 781-943-■)008 reJ https://www.edline.net/pageslWalter_S_Parker Middle_School D p� e mo To: Dr.John Doherty, Superintendent of Schools From: Doug Lyons, Principal ` CC: Brendan Norton,Assist. `rincipal Date: July 1, 2014 Re: School Instrument Donations W.S. Parker Middle School has received the following donations. Please accept these gifts for the benefit of Parker students. 1. $50.00 to the Parker School Instrument Fund, donated by: Barry Berman 54 Longview Road, Reading 2. $75.00 to the Parker School Instrument Fund, donated by: Lisa Green 136 Willow Street, Reading 1 ‘..1 OF WALTER S. PARKER MIDDLE SCHOOL ,,< ___ �, 45 Temple Street, Reading. Massachusetts 01867 Tel 781-044-1236 Fa': 781-942-9008 2 '1' https://vvww.edline.net/pages/Walter S_Parker_Middle_School tigoitV. cos e mo To: Dr. John Doherty, Superintendent of Schools From: Doug Lyons, Principal ,'a CC: Brendan Norton,Assista�'rincipal Date: July 15, 2014 Re: School Instrument Donation W.S. Parker Middle School has received a $2,500.00 donation from the Donnelly Moran Family, part of which is to be used to purchase a French horn. Please accept this gift for the benefit of the Parker music department. .1 John F.Doherty,Ed.D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 Martha J.Sybert Phone:781-944-5800 Director of Finance 8s Operations Fax:781-942-9149 Readin g Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: Accept a Donation to RMHS Field Hockey At our meeting on Monday evening I will ask the School Committee to accept a donation from Reading Summer Field Hockey to be used to support a coaching assistant position for the 2014 season. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. To: Martha Sybert, Director of Finance & Operations • From: Mim Jarema, varsity field hockey coach RE: varsity coaching assistant position Date:July 14, 2014 As per our previous conversation, Reading Summer Field Hockey wishes to donate to Reading Public Schools the sum of$2000. Reading Summer Field Hockey has sponsored a summer league for 20 years and this year under took offering a junior clinic through the Reading Recreation Department. The purpose of the donation is to fund the position of varsity field hockey coaching assistant for the 2014 season. Said position would work directly with the varsity team. If you have any'questions or concerns, please contact me at: miarem04@gmail.com or 781-944-7766. Thank you for your assistance and all your efforts on behalf of our Reading students. Mim Jarema • John F.Doherty,Ed. D. Craig Martin Superintendent of Schools Assistant Superintendent for Learning and Teaching 82 Oakland Road Reading,MA 01867 / ,'r Martha J.Sybert Fax: 7:781-942-9149 /�' Fax:781-942-9149 Director of Finance and Operations Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty,Ed.D. Superintendent of Schools DATE: July 17, 2014 TOPIC: Accept a Donation to the Parker Middle School Please find attached a memorandum from Parker principal Doug Lyons outlining a donation from the Girl Scout Troops 75403 & 71290 to the Parker Middle School of field hockey nets to be used as part of the intramural program. At our meeting on Monday evening I will ask the School Committee to accept this donation. If you have any questions,please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. ,o; -0F.F,;o WALTER S. PARKER MIDDLE SCHOOL 45 Temple Street Reading. A hssuchusetts 01897 �' Tel: 781 944-1236 Faz: 781 943-9008 https:l/www.edline.netipages/Walter S_Parker Middle School ._-$,incOWP°. e mo To: Dr. John Doherty, Superintendent of Schools From: Doug Lyons, Principal CC: Brendan Norton, Assista ,'ncipal Date: July 14, 2014 Re: Donation of Field Hockey Nets W.S. Parker Middle School has received a donation of 2 field hockey nets from Girl Scout Troops 75403 and 71290. Please accept this gift for the benefit of Parker students. See attached letter. 1 July 9, 2014 To whom this may concern, Hello we are Girl Scout Troops 75043 and 71290. Our goal as active members of the community is to promote fitness and wellbeing in the lower grades.When we were at Parker Middle School, not so long ago, there were no opportunities to join a sports team through the school. However when we got to RMHS there was an overwhelming number of competitive sports teams to consider joining. Going into freshman year many students, including ourselves, were nervous to try-out for competitive sports we had little to no exposure to in the past. Having gone through this experience, we felt inspired to ease this process in any way possible. Many of us had played field hockey recreationally before high school,and really enjoyed it, and loved the competitive aspect this year even more. After hearing that Mrs. Webster was interested in starting an intramural field hockey program at Parker, we were very excited that she shared our passion to bring sports back to the middle school. To do our part in aiding the rebirth of an intramural sports program, we organized a 5K to fund the purchase of a pair of field hockey goals for Parker. With this donation, we are moving in the right direction to resurrect an intramural field hockey program.With the possibility of an upcoming field hockey team at Parker, we are excited that middle school students will have the opportunity to be a part of a school organized team. Having a team this year as freshmen,we were exposed to great life lessons such as teamwork and mutual respect. We feel that being exposed to these characteristics earlier, especially during the difficulties of middle school, would have been beneficial to our growth as citizens of the Reading community. Thank you, Troops 75043 and 71290 Caroline Corwin, Alana DiSpena, Grace Godwin, Emma Penafiel, and Shaelyn Collins k>„ �t Town of Reading ,��' z Meeting Minutes r `, . i Board - Committee - Commission - Council: School Committee Date: 2014-06-19 Time: 8:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Linda Snow Dockser John Doherty, Superintendent Chuck Robinson Craig Martin, Assistant Superintendent Elaine Webb Jeanne Borawski Chris Caruso Members - Not Present: Alison Elmer, Director of Student Services Mary DeLai, Assistant Superintendent Andrea Nastri, Student Representative Others Present: Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Caruso called the School Committee to order at 8:01 p.m. Mr. Robinson moved, seconded by Dr. Snow Dockser, to enter into executive session with respect to non-union personnel and not to return to open session. The roll call vote carried 5-0. Mr. Caruso,Mr. Robinson, Mrs. Webb, Mrs. Borawski and Dr. Snow Dockser. The meeting adjourned at 8:02 p.m. II. Adjournment NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Page I 1 g_ N Town of Reading ti Meeting Minutes Board - Committee - Commission - Council: School Committee Date: 2014-06-23 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Linda Snow Dockser John Doherty, Superintendent Chuck Robinson (arrived at 7:47 p.m.) Chris Caruso Craig Martin, Assistant Superintendent Elaine Webb Mary DeLai, Assistant Superintendent Jeanne Borawski Martha Sybert Members - Not Present: Andrea Nastri, Student Representative Carl Gillies, Student Representative Others Present: Al Sylvia, Reading Chronicle Paula Tucci, Understanding Disabilities Priscilla Squires, Understanding Disabilities Joanne King, Wood End principal Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Caruso called the School Committee to order at 7:02 p.m. He reviewed the agenda, announced the meeting was being recorded and welcomed guests. A. Public Input(I) There was no public input. B. Reports Students Sub-Committee Page I 1 Dr. Snow Dockser attended the Coolidge Eighth Grade promotion ceremony this evening. She sensed a great deal of pride from the students and families on this accomplishment. She also attended the Killam End of Year Assembly. She said it was a great event. Assistant Superintendent Ms. DeLai shared that the Reading Public Schools recently won the Spring Closet Clean Out Contest sponsored by Bay State Textiles. The district received$800 for the effort. Superintendent Dr. Doherty reported that the last day of school was tomorrow and he thanked the teachers and staff for their efforts over the course of the year. He then updated the School Committee on the elementary enrollment. We are maxed out on full day kindergarten and he has a concern on the kindergarten class sizes at Joshua Eaton. Additional paraeducator support will be needed in the morning sessions at Joshua Eaton. Dr. Doherty welcomed Ms. Sybert to the administrative team. Mr. Caruso welcomed Ms. Sybert and thanked Ms. DeLai for her years of service. Mrs. Webb echoed Mr. Caruso sentiments and thanked Ms. DeLai. C. New Business(out of order) Understanding Disabilities Presentation Dr. Doherty welcomed Paula Tucci and Priscilla Squires from Understanding Disabilities who were here to share information on the grant they recently were awarded. Mrs. Tucci explained that the group received a $100,000 grant from the Cummings Foundation which they will use to update the Understanding Disabilities curriculum. Mrs. Squires went on to describe the Understanding Disabilities Program that has been in the schools for 29 years. UD helps students see beyond disabilities to focus on the ways we're all alike inside. The elementary program provides classroom lessons and culminates with a speaker on the topic taught. UD sponsors a speaker to address a topic at the middle school level. This year's speaker was an 18 year old woman who was diagnosed with autism and how she handled her disability to succeed. Earlier this year UD brought in a speaker as part of the community aspect of the program. Jeff Bauman spoke about his disability as a result of the marathon bombings. Mrs. Tucci continued stressing that the organization will still need to fundraise to support the program. The grant cannot be used for annual programming. The new approach includes matching lessons to need, update content and include Page 12 behavioral and emotional health lessons. They have been meeting with Mr. Martin and Sara Burd as they begin the process of updating the curriculum. UD will also develop resources for home,teachers and a portable model. The portable model could become a sustainable source of revenue and an opportunity to expand disability awareness. Understanding Disabilities will define and measure goals and conduct ongoing reviews of their progress. UD will strive to provide hands-on activities, speakers with question& answer sessions and use best educational practices as they strive to provide a comprehensive educational program. Mrs. Webb asked if the program still relied on parent volunteers. The response was yes and the organization has over 250 volunteers. Mrs.Borawski applauded the group's success in teaching our students about differences of all kinds and feels Understanding Disabilities is a valuable program. She followed up to ask UD how teachers would be assisting in the curriculum development. Mrs. King arrived at 7:33 p.m. Mrs. Tucci said that UD is using feedback they have received over the course of the year and they will work closely with Mr. Martin. Mr. Caruso asked how the program schedule is determined. Mrs. Squires said that each grade will have two units and they work with the schools for scheduling. Chair Caruso thanked Mrs. Tucci and Mrs. Squires for sharing this exciting news about Understanding Disabilities. D. Continued Business FY14 Budget Update Ms. Sybert updated the School Committee on the FY14 budget status and asked the School Committee to approve two budget transfers. Mrs. Borawski moved,seconded by Mrs. Webb,to authorize the transfer of $25,000 from the Facilities cost center to the District-Wide programs cost center. The motion carried 4-0. Mrs. Borawski moved, seconded by Mrs. Webb, to authorize the transfer of $18,000 from the Facilities cost center to the Administration cost center. The motion carried 4-0. II. Recommended Procedure E. New Business PARCC Presentation and Vote Page 13 Dr. Doherty provided an overview. MCAS has been the state assessment for the past 18 years. The MCAS has not changed its format, however the curriculum standards have changed over the years. Mr. Robinson arrived at 7:47 p.m. He continued explaining that the Common Core was established to create a common set of standards. 51 states and territories adopted the Common Core to prepare students for college and career. In 2010, Massachusetts adopted the new curriculum frameworks for ELA and math in grades PreK-12. The changes in the math standards emphasize a greater focus on fewer topics and deeper analysis, linking topics and thinking across the grades and are more rigorous pursuing conceptual understanding,procedural skills and fluency and application with equal intensity. Literacy standards include regular practice with complex texts and their academic language, reading,writing and speaking grounded in evidence from texts, both literacy and informational and building knowledge through content rich non-fiction. The current MCAS does not adequately assess the new standards and a new assessment is needed. PARCC would assess math and ELA and the MCAS would still be used to assess science and used as the graduation requirement for the Class of 2018. Seven out of eight schools in Reading participated in the PARCC Field Test. The schools and grades were randomly selected. Performance Based Assessments were administered in March and again in May. Students had an opportunity to provide feedback on the test and a majority of students preferred the online assessment, most of the questions asked students about things they had learned in school this year. Students also reported the assessments were more difficult than their school work. Districts that choose to administer the PARCC assessment in 2015 will be able to do so at"No Risk"to accountability levels. Dr. Doherty said that the MCAS as we know it is going away. The state board of Education will be deciding in the fall of 2015 on a new assessment to replace the MCAS. As he pointed out earlier, the MCAS do not assess the new curriculum standards. Dr. Doherty is recommending that the Reading Public Schools administer the PARCC test in the spring of 2015. He said this recommendation is based on conversations he has had with the administrative team, the technicians and technology integration specialists and through observation. Mrs. Webb asked how the glitches were resolved. Dr. Doherty indicated that there were some issues on the testing company's end that were resolved. Mrs. King said that her fourth graders participated in the PARCC trial and that the issues encountered in March were resolved and the May session went much smoother. Students were able to take practice tests to learn how to use the manipulatives and there was a learning curve for students not used to taking online assessments. Mrs. Borawski asked for clarification on the alignment with curriculum of the MCAS. Dr. Doherty said that PARCC assesses all standards whereas the MCAS Page 14 does not. He said this is because of the design of the MCAS. It was not designed to assess the new curriculum standards. Dr. Snow Dockser asked how this will benefit the students of the Reading Public Schools. Through conversations with administrators and teachers she feels that PARCC is what is good for Reading. Mr.Martin added that the district will receive better data in a timely manner to be able to assess the needs of our students. Marianne Downing,Joshua Eaton parent, feels the administration is placing a lot of faith in PARCC and that several communities have opted out. She asked what the risk was staying with MCAS. Dr. Doherty said that districts went through the same process when MCAS was brought in 18 years ago. He feels the state is approaching this implementation of a different assessment tool the right way by performing field tests. Mrs. King added that it took less time to administer the PARCC assessment than MCAS and that all students need to be prepared for college and career readiness. Mrs. Borawski wants to be sure that this is the right decision for Reading for one year. Sharon Oliverdi, Joshua Eaton parent,was concerned about privacy of her child's data information. Dr.Doherty said that the same regulations and policies that MCAS uses will be used for the PARCC and that all FERPA regulations are also followed. Mrs. Borawski referenced an article that appeared in the Boston Globe regarding data security and she shares Mrs. Oliverdi's concerns. Karen Janowski, resident, feels the decision should be in the best interest of kids and bringing in a new tool is not in the best interest of kids. She suggested that the district stay with MCAS until the state determines what the replacement tool will be. Eileen Manning, Joshua Eaton parent, asked for clarification regarding the data and what impact it would have on our growth information. Dr. Doherty said that districts will be "held harmless". The scores will not impact the growth data. Ms. Manning then asked what would happen if the School Committee delayed the vote. Dr. Doherty indicated that districts across the state were informed at the end of May that they would need to make a decision by June 30th. Postponing the decision would create the possibility of Reading not being eligible to use the PARCC testing. Rhonda Holt, RMHS parent, asked how students were able to show their work during the math assessment. Mrs. King said that the students input the work they Page 15 did on their paper. She then asked if we could delay the decision until the fall after we received the MCAS results. Dr. Doherty said the data from the MCAS will provide us with information on how are kids are doing where the PARCC data will measure all framework standards. Mr. Caruso offered that the committee reconvenes on June 30 to vote. This will allow for the committee to review the information. Mrs. Borawski would like to review what standards are not being addressed by the MCAS, accommodations for students and the privacy of student data. Mr. Caruso indicated that the School Committee will meet on June 30th at 7:00 a.m. to ensure that the noon deadline is met. Mrs. Borawski moved, seconded by, Mr. Robinson, to postpone the vote on the Superintendent's recommendation to take the PARCC assessment. The motion carried 5-0. III. Routine Matters a. Bills and Payroll (A) The following warrants were circulated and signed. Warrant S1451 6.12.14 $596,836.10 Warrant S1452 6.19.14 $277,657.30 Warrant P1425 6.6.14 $1,439,337.70 Warrant P1426 6.20.14 $1,400,907.28 Warrant TLS 14 6.20.14 $1,046,956.25 b. Minutes (A) Mr. Robinson moved,seconded by Mrs. Borawski, to approve the open session minutes dated June 2,2014. The motion carried 5-0. Mr. Robinson moved,seconded by Mrs. Borawski, to approve the open session minutes dated June 9,2014. The motion carried 5-0. Mr. Robinson moved,seconded by Mrs. Borawski, to approve the open session minutes dated June 12,2014. The motion carried 5-0. c. Bids and Donations (A ) Award of Contract—Masonry Repair Mr. Robinson moved, seconded by Mrs. Borawski, to authorize the Superintendent to enter into contract with MJS Construction to perform masonry repairs at Reading Memorial High School. The motion carried 5-0. Page I6 Award of Contract—Refrigerated Cargo Van Mr. Robinson moved,seconded by Mrs. Borawski,to authorize the Superintendent to enter into contract with Stoneham Ford for the purchase of a refrigerated cargo van for the Food Services Department. The motion carried 5-0. Accept Two Donations from the Friends of Reading Wrestling Mr. Robinson moved,seconded by Mrs. Webb,to accept the donation from the Friends of Reading Wrestling in the amount of$4,500 to be used to support two coaching assistant positions for the 2014-15 school year. The motion carried 5-0. Mr. Robinson moved,seconded by Mrs. Borawski,to accept the donation from the Friends of Reading Wrestling in the amount of $7,446 to be used to cut& refurbish the mat in the wrestling room. The motion carried 5-0. Accept a Donation to the RMHS Library Mr. Robinson moved,seconded by Mrs. Borawski,to accept a donation from the David A. Beers Fund in the amount of$186.92 to be used to purchase materials for the Schettini Library. The motion carried 5-0. Accept a Donation from the Parker PTO Mr. Robinson moved,seconded by Mrs. Borawski,to accept the donation from the Parker PTO in the amount of$5,000 to be used to support the purchase of technology. The motion carried 5-0. Accept Donations to the Parker Music Program Mr. Robinson moved,seconded by Mrs. Webb,to accept a donation from the Freuhauf family to the Parker Middle School's instrumental music program. The motion carried 5-0. Mr. Robinson moved, seconded by Mrs. Borawski,to accept several donations totaling$1,835 to be used to support the Parker Middle School instrumental music program. The motion carried 5-0. Accept Two Donations to the Killam School Mr. Robinson moved,seconded by Mrs. Borawski,to accept a donation in the amount of$2,000 from the Killam PTO to be used to support the purchase of laptops. The motion carried 5-0. Mr. Robinson moved, seconded by Mrs. Borawski,to accept a donation in the amount of$250 from the Frazier family to be used to support the students of the Killam School. The motion carried 5-0. Page 17 Accept Two Anonymous Donations Mr. Robinson moved, seconded by Mrs. Borawski, to accept the anonymous donation in the amount of$5,000 to be used to support district initiatives or programs. The motion carried 5-0. Mr. Robinson moved,seconded by Mrs. Borawski,to accept the anonymous donation in the amount of$6,000 to be used to support A World of Difference programs at the middle school level. The motion carried 5-0. d. Calendar IV.Information V. Future Business VI.Adjournment The Chair declared that executive session is necessary to protect the negotiating and litigation positions of the body. Mr. Robinson moved,seconded by Mrs. Borawski,to enter into executive session to discuss strategy with respect to litigation,collective bargaining, and the approval of minutes and NOT to return to open session. The roll call vote was 5- 0. Mr. Robinson, Dr. Snow Dockser,Mr. Caruso,Mrs. Borawski and Mrs. Webb. The meeting adjourned at 10:10 p.m. NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Page 18 e l Town of Reading ,, - Meeting Minutes Board - Committee - Commission - Council: School Committee Date: 2014-06-30 Time: 7:00 AM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Session: General Session Attendees: Members - Present: Linda Snow Dockser John Doherty, Superintendent Chuck Robinson Craig Martin, Assistant Superintendent Chris Caruso Martha Sybert (arrived at 7:05 a.m.) Elaine Webb Jeanne Borawski Members - Not Present: Others Present: Laura Warren, CMS teacher Chris Friberg, CMS teacher Doug Lyons, Parker principal Janet Dee, Technology Integration Specialist Kathy Santilli, Technology Integration Specialist Donna Martinson, Parker teacher Eric Sprung, Birch Meadow principal Joanne King, Wood End principal Heather Leonard, Barrows principal Al Sylvia, Chronicle Minutes Respectfully Submitted By: John F. Doherty, Ed.D. Superintendent Topics of Discussion: I. Call to Order Chair Caruso called the School Committee to order at 7:03 a.m. A. Public Input(I) There was no public input. B. Continued Business PARCC Presentation and Vote Chair Caruso thanked everyone for their thoughtful and respectful input. He then opened the floor to the School Committee for comment. Page I 1 Dr. Snow Dockser shared that she is not a supporter of standardized testing but has listened to the recommendations of the administration and will support the recommendation to participate in the PARCC testing. Mrs. Webb appreciated the time to process the information and will focus on what is right for our district. Mrs. Borawski also took advantage of the additional time to process the information presented and feels that the MCAS provides reliable data in addition, we know how to administer the test,the community supports MCAS and comfort level of stakeholders have her supporting that the district stay with the MCAS. This was a difficult decision for her and has weighed heavily on her mind. Mr. Robinson asked for more information on the field test. Dr. Doherty shared that the first week was difficult but we were able to work out the bugs. Janet Dee shared that the district tested all types of devices to see what worked including ipads, laptops and desktops. The students are very comfortable with technology and ready to go. Mrs. Santilli echoed what Mrs. Dee said and once the bugs were worked out the students ran with it. Dr. Snow Dockser asked if the younger children were comfortable with taking this test electronically. Mrs. Dee shared that when students encountered a problem they would raise their hand and knew exactly what to ask. The students were comfortable and did not sense anxiety. Mr. Sprung said his third graders took the PARCC assessment and they went through a quick tutorial and practice session before the actual test. The kids were comfortable and the practice sessions also helped the teachers in preparing for this test. The test his students took lasted an hour and most students finished in the allotted time. MCAS administration takes longer. Dr. Snow Dockser asked what the impact was for students grappling with taking the PARCC. Mr. Lyons responded that at the middle school level it is more stressful for students to take a paper and pencil test. Students are more comfortable with technology and using devices for this test connects more closely with how they learn and teachers teach. The students learn by doing and the statewide assessment will be moving away from MCAS to an assessment that uses technology. Mrs. Leonard felt it eased anxiety by being able to provide the students with one section of the test versus the whole test. Students aren't constantly comparing how far along they are in relationship to their peers. It removes anxiety at the elementary level. Mrs. King said that students are anxious over other things and the role of the principals and teachers is to ease this anxiety. The parents have more stress than the students. She also felt it was important for the students to be able to provide feedback. The students felt they had an important role as a test school. Page 12 Mr. Caruso trusts the decision made by the leadership team and will support the move to PARCC. Dr. Snow Dockser will be looking for continuity of test scores and that our students are making progress and will support PARCC. Dr. Doherty said that our math curriculum is changing starting at the middle school last year and the elementary schools this year. Our elementary math program is much more aligned with PARCC. It will take about three years to effectively transition. The MCAS data is not relevant because it is not aligned. Chris Friberg said it is a struggle to extrapolate useful data from the MCAS. The PARCC assessment will provide useful data in a timely manner. Mr. Robinson moved,seconded by Dr. Snow Dockser,to approve the Superintendent's recommendation that the Reading Public Schools take the PARCC Assessment instead of the MCAS for the 2014-15 school year. The motion carried 4-1. Mrs. Borawski voting against. Mrs. Borawski wanted it known that she supports the decision of the Board and she struggled tremendously with this decision. II. Recommended Procedure III. Routine Matters a. Bills and Payroll (A) The following warrants were circulated and signed. Warrant S1453 6.26.14 $393,158.94 b. Calendar IV.Information V. Future Business VI.Adjournment The Chair declared that executive session is necessary to protect the litigation position of the body. Mr. Robinson moved, seconded by Mrs. Snow Dockser,to enter into executive session to discuss strategy with respect to litigation and NOT to return to open session. The roll call vote was 5-0. Mr. Robinson, Dr. Snow Dockser, Mr. Caruso,Mrs. Borawski and Mrs. Webb. The meeting adjourned at 7:49 a.m. Page 13 NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Page 14 2014-2015 School Committee Meeting Date July 21st School Committee Office Hours July 30th SC Interviews 6:30 p.m. Sr. Center July 30th FinForum 7:30 p.m. Sr.Center August 25th School Committee- New Teacher Introductions Sept. 8th School Committee Office Hours Sept. 9th State Primary Sept.10th FinForum 7:30 p.m. Sr.Center Sept. 22nd School Committee Oct. 1st RCASA Annual Meeting Oct. 6th School Committee Office Hours Oct.8th FinForum 7:30 p.m. Sr.Center Oct. 20th School Committee Oct.29th FinForum 7:30 p.m. Sr.Center Nov. 3rd School Committee Office Hours Nov.4th State Election Nov. 10th Town Meeting Nov. 13th Town Meeting Nov.l7th Town Meeting Nov.20th Town Meeting Nov. 24th School Committee Dec. 1st School Committee Office Hours Dec. 15th School Committee Jan.8th School Committee Office Hours FY2016 Budget Jan. 12th School Committee FY2016 Budget Jan.l5th School Committee FY2016 Budget Jan. 22nd School Committee FY2016 Budget-Public Hearing Jan. 26th School Committee FY2016 Budget-Vote Jan. 28th FinForum 7:30 p.m. Sr.Center Feb. 9th School Committee Office Hours Feb. 23rd School Committee March 9th School Committee Office Hours March 18th FY16 Budget Presentation Finance Committee March 23rd School Committee April 6th School Committee Office Hours April 7th Local Election April 27th Town Meeting April 28th School Committee April 30th Town Meeting All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location. 2014-2015 School Committee Meeting Date May 4th Town Meeting May 7th Town Meeting May 11th School Committee Office Hours School Choice May 18th School Committee June 1st School Committee Office Hours June 15th School Committee 7.11.14 All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location.