HomeMy WebLinkAbout2014-04-29 Celebration Trust Committee MinutesN oep
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Town of Reading
tA- i Meeting Minutes
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Board - Committee - Commission - Council:
Celebration Trust Committee
Date: 2014 -04 -29
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: Application Review
Attendees: Members - Present:
Everett Blodgett
Rita Robertson
Bob McLaughlin
Carl Mittnight
Kurt Habel
Members - Not Present:
None
Others Present:
Alex Lachmayr
Jennifer Hart
.c.CENEO
-('W4, CLERK
NG. Mr,SS.
Time: 7:00 PM
Location: Berger Room
Session: General Session
Minutes Respectfully Submitted By: Rita Robertson
Topics of Discussion:
AY 20 P 4: 21
• Application #1
Reading Civic Concert Band
Alex Lachmayr (President) - president Reading Civic Band
Town wide celebration - September 13, 2014 - Reading Street Faire application
pending
K.H. - last year's application passed with two stipulations: apply for street faire $,
provide for music rentals; request receipts for music rentals
Discussion:
Question about availability of street fair money for more tangible items: benches,
etc.,
Proposal to fund $350 to cover rented music with the stipulation that
we request documentation / receipts for any future applications. RR
2nd by CM, abstained by KH, passed 4 -0,
• Application #2
Creative Arts
Jennifer Hart (Executive Director) present
Post Halloween party includes two simultaneous events for
adults and children - early evening 6 -10pm
KH: is there a problem with funding a fund raiser?
JH: each participant would be charged an entry fee, adults a straight
up charge, kids a pizza fee
Focus on town wide free activity open to the public
Events must be free to Reading residents
Discussion re: our ability to fund payment for street faire booth
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Adapted application to include displays, supplies and personnel at Reading Friends and
Family Day and Reading Fall Street Faire:
$410 request:
$250 street fair
$160 friends and family day
Motion by CM to fund $410 total by CM, 2nd by BM
• Application #3, 4
Reading - North Reading Chamber of Commerce
Request for two years:
• Application for 2012 (past) denied due to lateness
Motion to reject application by B M, 2nd by CM unanimous vote to
deny 2012 application due to lateness
• Request for 2013
Was there a fund raising component?
Review of line items - do names on list represent in kind donations?
Proposal to pay light bill at $225.21
2013 motion to fund electric bill $225.21 by BM,
Stipulation a balance sheet with future requests
2nd by CM - unanimous
General Business:
• Budget dated 3/31/14: General Discussion
Budget: $30,164.97
Available to distribute: up to $2413.20 (8 %)
• Minutes from meeting 3/18/14 approved unanimously with typo corrections
Note: the letter to MA Sesquicentennial Commission has been written by E.B.
• KH will take action to address issues related to communication by email
• Application form will be amended to include an email address for applicants
• EB will receive training on amending our section of the town website.
Motion to adjourn by CN, 2nd by BM 8:33
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