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2014-05-06 School Committee Packet
School Committee Meeting May 6, 2014 Superintendent's Conference Room Open Session 7:00 P.M. csr i -•\+c,\\ Town of Reading Meeting Posting with Agenda Ark T Board - Committee - Commission - Council: School Committee Date: 2014-05-06 Time: 7:00 PM Building: School - Memorial High Location: Superintendent Conference Room Address: 82 Oakland Road Purpose: Open Session Meeting Called By: Linda Engelson on behalf of the Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: AGENDA Call to Order 7:00 p.m. - Revised II Recommended Procedure A. Public Input(I) B. Reports 1. Students 2. Liaison 3. Superintendent 4. Sub-Committee 5. Assistant Superintendents 6. Director of Student Services C. Continued Business 1. FY14 Budget Update(I) 2. Elementary Enrollment Update(I) 3. Early Childhood Center Update(I) D. New Business 1. RISE Presentation (I) 2. RCASA Presentation (I) 3. Appointment to Collaboratives (A) 4. Director of Finance&Operations Search (A) 5. Appointment of Liaison to the Human Relations Advisory Committee (A) E. Routine Matters 1. Bills and Payroll (A) 2. Minutes (A) 3. Bids and Donations(A) Accept a Donation from the Friends of Reading Track Accept a Donation from the Wood End PTO 4. Calendar(I) This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 1 OFJ? l ' w �y • 4_" Town of Reading TTf Meeting Posting with Agenda i r Jxca ✓-- F. Information G. Executive Session III Future Business I Informational A Action Item All times are approximate and may change. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page I 2 John F. Doherty,Ed.D. Mary C.DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 1, 2014 TOPIC: RISE Presentation At our meeting on Tuesday evening, RISE preschool Director Debbie Butts and teachers Joyce Camenker, Erica Boran and Katie Melanson will be at our meeting to share information on the RISE Preschool Program. The group will outline who they are, what classes are offered and the staffing. In addition,they will discuss the implementation of the Multi-Tiered System of Support from a preschool perspective;the standards based report card and a sample of Individual Growth and Development indicators for Literacy and Mathematics. I have included information for your review. If you have any questions, please contact me. 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C O 0 0 0 0 0) C �[ C E 01 L c t ,+- a) N 3 N 0 c O O N a) 0 >> O o 0 S2 o o D p � .- O O 3 = U D 0 a w of_ o � oOQ au a3 0 � -, .0 Lo (- 1 o 0 N O ° o0 0 3 0 D a C c) O O `~ j N 2 U a) U N a= N O — U a) 0 N _a• 0- � 3a C a) 0) • 0a 0 c o a "� O a a O U o .- ,C c 0 vl 0 C a) — E - H a.N 0 (,) 3 (n N U a) O a - E — - o a) a) > - 0 o C 2 0 _P 3 2, _o ce 73 m D o co U 1- E Q 2 15 O Z a) N 0 o o o a) N E Q a) `� a a) 2 .0 C C a) D �, O o_ 'd-) N L - C C T a o � � } H o) O O 0 o a O i f-c o t„ a) �T•t o a i N CD 0 O C a) _5 U O C o) C a } N a 0 0 a) 40.O o 0) O O L .- _0 O E o O - 0 E .o � O 43 � O � •CN o Na, � aa o c CO o a) 00 U 7a� a) O � �L O _N[ U U ao ce o Do i DO U 3E � E a) 404.0/11 11 RISE Preschool Progress Notes 3-4 year olds 2013-2104 NAME: DATE: Indicators of performance: M-Meets the standard P- Progressing toward the standard B- Beginning to develop N - Not yet developing 1. Personal/Social Development: January June Takes turns with others Beginning to interact with others in play Asks for help when needed Follows classroom rules and routines Transitions between activities Engages in new activities willingly Accepts limits set by adults Expresses feelings in an appropriate manner States personal data:first and last name, age and gender 2. Self Help Skills: Demonstrates independence in toileting Willingly cleans up upon request 3. Academic Readiness and Emerging Literacy and Numeracy: a. Academic Readiness Participates during large group activities Follows one step directions Demonstrates attention and focus during large group b. Emerging Numeracy Rote counts 1 through 5 Identifies basic colors: red, orange, yellow, green, blue Points to 4 basic shapes: circle, triangle, square, rectangle Counts 5 objects using one-to-one correspondence juits RISE Preschool Progress Notes 3-4 year olds 2013-2104 c. Emerging Literacy January June Identifies first name in print Demonstrates interest in books and stories 4. Language: Uses language to interact with others Answers simple questions Maintains a simple conversation Joins in simple finger plays, rhymes and songs 5. Motor Development: Uses mature grasp for drawing/coloring Cuts across a piece of paper Draws a line, circle and cross Uses playground equipment Demonstrates gross motor skills:jumps and runs Comments: January: June John F.Doherty, Ed.D. Mary C.DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 1, 2014 TOPIC: RCASA Presentation Erica McNamara, MPH, Director of the Reading Coalition Against Substance Abuse will present "Understanding Opioid Abuse in Reading, MA". This presentation will cover the latest local and regional data on heroin and opioid pill use. Ms. McNamara will describe the regional workgroup that Reading participates in on opioid abuse and the results of their six month needs assessment for Reading, Medford, Malden, Stoneham, Wakefield and Melrose. The needs assessment involved a survey of 164 police officers, 37 key informant interviews, 4 focus groups, and an extensive review of existing death records, first responders data, and youth surveys. Strategies to address the opioid problem will be reviewed and the priorities for future action. I have attached her PowerPoint presentation for your information. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. 4/30/2014 Reading Coalition y, Against Substance Abuse i ., ' . 4 Lx.' i4 .4 `s s i .i`'°\L '4, ``- r d '`A i Presented by Erica McNamara, Director History Prescrtenee drugs RCASA���n and iieroi`nabuse n ponse� have h `2p03.2005. `Si futtri ties ittnr is 42005*4.4vii*ilt24-1X'''`i''' orr,our town anothet43 to p ds. According to a variety±of credible We want to:prevent tF�s, of her !�r'atrta°9e of heroin a reoccurrence of. users,became these tragedies. addicted to pain aced cation before switching to the street drug. 1 4/30/2014 What is an opioid? Family of drugs that have morphine-like effects. Reduce the intensity of pain When prescription opioids are signals reaching the brain and used improperly,they can affect those brain areas produce the controlling emotion,which same effect as heroin. diminishes the effects of a tb, painful stimulus. Heroin usually appears as a white or brown powder or as a SI Primary medical use for black sticky substance,known prescription opioids is to as"black tar heroin." When it relieve pain. Other medical enters the brain,heroin is uses include control of converted back into morphine, coughs and diarrhea,and the which binds to molecules on treatment of addiction to cells known as opioid receptors. / f other opioids.The treatment of opioid addiction may include medication-assisted , . Heroin is an illegal opioid drug �``� treatment(MAT)such as that is synthesized from morphine, suboxone or methadone. a naturally occurring substance Opioids can produce euphoria, MAT is one part of a broader extracted from the seed pod of the making them prone to abuse. treatment plan i.e. 12 step, Asian opium poppy plant. Some people use opioids for their therapy,sober living ability to produce a mellow, relaxed"high." 2013-2014 Opioids Analysis Examined Reading Director presented I youth heroin use after Worked with YRBS initial YRBS results at comparison with other consultant to ensure fall 2013 Annual communities indicated data had no errors and Meeting. a higher rate of youth was valid and reliable use. Reviewed all police log Presented data results Director synthesized reports for the past to RCASA Executive results for a series of year to identify level > Board.Requested more > grant proposals on of Opioid ODs data comparisons from substance abuse and consultant. mental health. Director met with Supt, Presented results to Exec.Board of RCASA RCASA Board of Staff worked with regional colleagues and full board of > r to gather and discuss data foa > Directors.Regional RCASA.Analyzed new regional needs assessment. partners met to review data and shared with and approve new Supt.and Youth Crew. strategies. 2 4/30/2014 Progress in reducing substance use: Reading YRBS Results from 2005-2013 Amongst •Lifetime alcohol use&alcohol use before age 13 V n 3 declined by 10%. •Current alcohol use and youth in cars with alcohol- m i d d l e school impaired drivers went down 3%. •Lifetime cigarette use decreased by 8%. •Marijuana use before age 13 went down 6%. ageyouth,outh •More youth reported'having an adult to talk in school about their concerns',an increase of 5%. Amongst ongst high •Lifetime alcohol use¤t alcohol use declined 7% •Impaired driving rates declined by 3%. •Current cigarette use went down 7% school age e •Lifetime marijuana use went down 6%. a •More youth reported'having an adult to talk in school about their concerns',an increase of 4%. youth, 4110 Analysis of Reading Police Logs Detectives provide log reports to Director biweekly. RCASA Director reviewed reports from 1 /1 /13- 3/25/14 to analyze for overdoses. RCASA Director read each log report and coded for overdose or suicide attempt. The following is a summary of the data examined. 4110 3 4/30/2014 v r. ODs or Suicide Attempts, n=23 incidents O • Q Alcohol Poisoning i) Accidental Ods 9% - CO• 01 involving Other CO Drugs = 4% \ CD 5. CS Q N N U 7p a cs) C a N ce Calls for Service- Suicides Attempts & Drug ODs Suicide Attempts/p / Suicide Attempts/ 1.-;n � Drug Overdoses-AGE Drug Overdoses-GENDER CV i CO• a) I 0 CO — N 50-59 13-17 . E 10% 14% i 0 43% f2. __________________8-21 a) 9% 0 4) V 30.39 d 0 1-29 4% 57% 0) C e Males x Females 0 a) IY Calls for Service- Suicides Attempts & Drug ODs 4 4/30/2014 v r. Accidental Ods involving Opioids Q (Heroin/Perc-30)-AGE N N N 40 \ CD 35 M 0 — 35 32 33 CO 30 27 30 � luaS zs 23 zo 10 O 5 HEROIN HEROIN HEROIN PERCOCET-30 HEROIN HEROIN (OPIATE ce Calls for Service- Suicides Attempts & Drug ODs Drug(s)involved in Suicide Attempt/Drug Overdose 6 0 LO O- 0 L 5 M 0) , O M 4 4E' 3 0 Q. 2 a) 0 U v .f 3! F. F. 2 C. �L lt' 'e ,t� O.rO A Q a ep� O°� ��O O� 0`6 *O� ���J �t'S ,,s4- 20 "yY or N ce Calls for Service- Suicides Attempts & Drug ODs 5 4/30/2014 Other findings involving substance abuse In addition to accidental overdoses and suicide attempts, log reports pertaining to substance abuse point to a variety of issues. Underage drinking,youth marijuana use,adult marijuana use, illegal possession of pills, doctor shopping/med seeking, operating under the influence of alcohol or drugs Grandparents seeking help...worried about adult child or grandchild's substance abuse or grandchild's welfare. Family reports...problems after adult child or young adult comes home from rehab or treatment. Spouse or partner needing help to due to partner's substance abuse including domestic violence,problems with children and other issues. 0 Reading Fire Department: Number of Overdoses, (2013 n=27, 2014 YTD n=10) 9 9 9 5 4 1 Ethyl Alcohol P escoption Drugs Substance Abuse 0 s 2013 >.2014 6 4/30/2014 Reading Fire Department: Number of Overdoses, (201 3 n=27, 2014 YTD n=10) 70 60 { °a 50 40I / 37 30+ '-30 20 10 2005-2006 2007-2008 2009-2010 2011-2012 2013-2014 YTD 3/1/14 ----Overdoses ---A Narcan administered Narcan,a lifesaving medication reverses the effect of an opioid overdose. Regional Needs Assessment: MA Opioid Abuse Prevention Grant Project Reading was chosen to participate in a regional cluster funded by the state along with Stoneham, Medford, Malden, Melrose & Wakefield. Medford coordinates the grant. Project Goals: Consequence of opioid use • Support the community on reducing the # of opioid overdose. Consumption of opioids • Support the community on preventing first use ▪ Support active users to move toward recovery 7 4/30/2014 Nasal Narcan & Opioid Overdoses Mary Wheeler,Coordinator of the Narcan Pilot Program in Lynn, Massachusetts providing a training for the regional partner group that Reading is part of... The Pilot Program has trained 22,000 people to carry Narcan (family/friends of users)and there has been 2,600 reversals through the pilot program funded by the MA Department of Public Health. She has seen an increase in"acetyl fentanyl",a synthetic, manmade substance produced illegally that's mixed in with heroin affecting overdoses. DEA says it's a Schedule I drug. This illegal form of fentanyl has been around since the 80s but starting to pop up in 2013,with a series of ODS in Rhode Island. a This man-made fentanyl is 15x less potent than regular fentanyl but 40x more potent than heroin. ca Regular fentanyl is 80x stronger than heroin. a In the last few months,Mary has seen overdoses come on quicker due to the acetyl fentanyl mixed in with heroin. When Narcan is administered by family/friends that have been trained to carry it, they need to use more than one dose(up to 3 doses)to bring the person back. Reading Death Certificates From 2003-2013, local death certificates revealed: 23 opioid-related deaths 11 substance-related CODs 410 Town of Reading,Death Certificates 8 4/30/2014 Regional Death Records Review A regional review of death records Number of Deceased by indicated Reading had a lower Age Groups number of overall deaths from n-99 overdoses but continued to have a 35 high number of non fatal overdoses. 30 From 2010-2013,the regional 25 deaths records indicated 99 people 20 (76 males, 23 females) died from 15 opioid overdoses in Reading, 10 Stoneham,Medford,Malden, 5 Melrose and Wakefield. o Persons Persons Persons Persons Persons Persons Opioids causing death were also in20's in30's In40 in50's in60's in70's used in combination with other drugs ■Age group including cocaine,tranquilizers, antidepressants,and alcohol. Reading Residents in Treatment 97% of substance abuse treatment is BSAS Admissions to conducted through private insurance or treatment 2012 by self-pay. There is no data set available age to determine how many local residents may have accessed treatment. Wakefield 3% of substance abuse treatment is Stoneham publicly funded, a In 2012, 57% of the 180 Reading residents Reading admitted for state-treatment were treated for heroin use. 49% reported IV drug use. Melrose a 23%of the 180 admissions of Reading Medford residents in Massachusetts state-funded treatment programs were for young adults Malden under 21 (MDPH, 2012). 0% 20% 40% 60% •50> 0 30-49 •21-29 •<21 9 4/30/2014 Key Informant Interviews: Court Key Informant Interviews: Mental Health 10 4/30/2014 Key Informant Interview: School Key Informant Interview: Police 11 4/30/2014 Key Informant Interview: Business Key Informant Interview: Business 12 4/30/2014 Key Informant Interview: Treatment Key Informant Interviews: Treatment 13 4/30/2014 More Key Informant Results: region We opened 6 years ago and the average guest age was 40 and 60%were there for alcoholism. Now the current average guest age is 20 and almost exclusively there for opioid addiction (Number 16 House). There is no common theme to first use. Pain,self medicating, like the way it feels, pop culture,"purple drank"which is codeine mixed with sprite. Weed and drinking leads to opiate use.Other reasons for starting to use is from trauma and family history(Narcan Pilot Site Coordinator). OD's happen anywhere...a recent call was to an office building bathroom where a man was found with his belt around his arm and a needle in his arm.He was wearing a full suit and was at work.He got hooked after dental surgery where he was given pain meds and then he started get pills on the street and eventually moved to Heroin. We find people in Dunkin Donuts bathrooms,Fast food places, their houses,hotels.(Armstrong Ambulance). Some of the students become afraid of the users,some kids want it to be safe in the school.when the drug dogs come through they are relieved. Some kids have drawn more urban dealers to Stoneham and it can be scary because they are looking to get the money that they owe from them. It is also hard on the instructional staff, when the student misses school or is out at treatment their school work suffers and the staff is working more to accommodate and help catch that student up. (Stoneham School Professional) Regional survey of police, n= 164 Officers from Medford, Malden, Reading, Stoneham, Melrose, Wakefield were surveyed. a 91% think Opioid overdose (such as heroin, oxycotin) is a problem in their community a Majority of officers reported more specialized training is needed. 14 4/30/2014 Regional Focus Groups In addition to key informant interviews, focus groups were also hosted: Active users (8) Parents of users (5) Malden School nurses (10) Medford youth (25) Results were integrated into data analysis and ideas for strategic interventions. The Partnership Attitude Tracking Study (PATS), sponsored by MetLife Foundation & a Partnership for Drug Free America Teens are more likely to use prescription drugs if they believe that their parents are more lenient toward prescription drug misuse compared to illegal drug abuse, and if their parents use drugs themselves. 1 in 5 parents (20%) report that they have given their teen a prescription drug that was NOT prescribed for them. The PATS survey also found that 17% of parents do not throw away expired medications, and 14% of parents say that they themselves have misused or abused prescription drugs within the past year. 15 4/30/2014 Data drawn from Reading YRBS (2013) This data was cleaned and validated twice. Comparisons to state and national data for 2013 surveys is not available. Cross-tab data comparisons to state and national results is not available. The following set of data addresses Qu. 94: Answered yes to the use of heroin cross-tabbed with all other questions. The following is small sample of the cross-tab results involving Reading students. Heroin users in H.S. survey sample Lifetime Heroin Use(2005-2013) Lifetime Heroin Use(2013) Reading YRBS-High School Reading YRBS-High School 7% .N5% % ,rt -'12% 2005 2007 2009 2011 2013 —Lifetime Heroin Use Question 94.Lifetime Heroin Use N=74 students (reported heroin use in 2013) 16 4/30/2014 Heroin Users Compared to Non-Heroin Users, n=74 used heroin (cross-tab with grades) Did not answer question 2/0° 6% Not Sure 0111 None of these grades 700 Mostly F's ei°% Mostly D's 181 2% Mostl Cs 8% y 9% Mostly B's 00% ,18/o Mostly A's 37% y 35% 0% 10% 20% 30% 40% 50% 60% tt No heroin use ■Reported Heroin Use Heroin Users Compared to Non-Heroin Users, n=74 used heroin (cross-tab with adult helpers) 80% 73% 70% 60% 50% 50% 37% 40% 40% 36% Ii 0/0 30% iiuiI I 11% 10% 5% Have a family member Have a non-family Have both family and Have someone in school See a professional for to talk to about things member(religious non-family member to to talk to about things Behavioral Health that are important leaders,dub advisor, talk to about things that that are important etc.)to talk to about are important things that are important iff Reported Heroin Use a No heroin use 17 4/30/2014 Heroin Users Compared to Non-Heroin Users, n=74 used heroin (cross-tab with school-related qu.) 60% 54% 51% 50% 40% 38% 38% 30% 26% 21% 0 20/0 14% 13% 13% 10% 4% 0% Felt sad/hopeless almost Seriously considered Made a plan about Attempted suicide Attempted suicide and daily for 2+wks& attempting suicide attempting suicide required medical stopped doing some treatment usual activities 111 a Reported Heroin Use r No heroin use Reported heroin use, n=74 or 7% of total sample (cross-tab with Rx misuse and perception of risk/harm) 80% 70% 67% 60% 50% 50% 40% 30% 20% 17% 12% 10% 0% Used a non-prescribed drug in past 30 Perceived using a non-prescribed drug to days to get high "great risk" e Reported Heroin Use No get Heroin high Use 18 4/30/2014 Reported heroin use, n=74 (cross-tab with sexual risk) 60 - 50 - 46 48 40 30 26 20 18 10 0 Used needles to Sexually active Used condom at Diagnosed with an inject illegal drugs last intercourse STD Reading data compared to regional partners In your lifetime have you ever used Heroin? YRBS results from our grant partners g 6.7 7 6 5 4 3 2.3 2.1 1.6 2 1.2 1 IIII Malden Medford Melrose Reading Stoneham Wakefield •#of public high school students 19 4/30/2014 About the Youth Crew Project -- A g1 v Y Reviewed local data. RCASA staff Reviewed the national data. shared the latest Reading YRBS data with our group. Viewed Intervention episode on heroin use. We took steps to understand the Viewed Heroin Rising:Cheap, issue of heroin use. Addictive & Deadly DVD. Put together our information to share with the board. Heroin Users Compared to Non-Heroin Users (High School), n=74 used heroin (cross-tab with school-related questions) 100% 90% 87% 80% 74% 70% 64% 60% 49% 50% 40% 30% 23% 20% 14% 10% II 0% Were offered,sold or given illegal drugs Taught about Alcohol&Drug Prevention Taught about HIV/AIDS prevention at (including Rx not prescribed)on school at H.S H.S. property ■Reported Heroin Use No heroin use 0 Reading Youth Risk Behavior Survey 201 3 Qu.94.Answered yes to the use of heroin crossdabbed with all other questions. N=74 students reported heroin use. 20 4/30/2014 Age of Most Heroin Users (national data) In our review of SAMHSA data, we found... Heroin was the 6th most common drug abused by 18-20 year olds. Young adults, ages 21 -24 were at the highest risk for death and non-fatal overdoses. Lifetime heroin use amongst younger youth was low: ❑ 1.6% in 8th grade a 1.5% in 10-12th grade Most new users are 18+ and male a Age of onset continues to decrease A Review of National Data Heroin Availability & Production The 2013 DEA Drug Threat Assessment discusses increase in heroin production and - drug trafficking from W- . Mexico. 4 y *bed; Aeten Reading's location provides easy access to nearby cities : Z � .`r" for accessing drugs or selling. • s High purity of heroin sold in MA and New England. Higher purity gets people addicted faster. 21 4/30/2014 Gender difference in Heroin use All of the local and national data showed males are significantly more likely to use heroin than females Questions we have..."Why more males? Are boys raised to take more risks? Do boys receive more sports injuries and as a result more frequently prescribed opiates and painkillers? Is it more socially acceptable for guys to use heroin? Are girls more likely to use a pill vs heroin? Are girls more afraid of needles? National research identified the same gender difference but has not pinpointed cause and effect. RCASA Youth Crew Brainstorm on "Heroin" Don't we all have to challenge our own perceptions? Skeptical of youth Do we understand at high school It can happen to addiction? using heroin(just anyone even if we can't picture it) don't believe it. Judgment Snowball effect (gets out of control) Its hard to get past the - - idea that heroin abuse could have been ---.-___.__..__.. avoided if they chose not to use it Unknown topic Disappointment Mental Health is Peresplams about easier to talk about drug use more compared to heroin Shame n.gattve than other use i.e. Issues like mental or depression/anxiety physksd vs heroin abuse 22 4/30/2014 Stigma & Health Perceptions )6 �r Sprain: If your child ! Tried alcohol:If your child tried NO sprained their wrist,what alcohol,what measures would you measures would you take ti take as a parent to help them to 1 as a parent to help them? filP prevent further problems? J ' Frequent Use:If your child uses a l Broken Bone:If your child G y broke a bone,what " substance every weekend,what measures would you take as I measures would you take as a a parent to help them? 1 parent to help them? — — 1 Heavy Use,Alcohol poisoning,OD, Severe damage:If your Accident: If your child's heavy use child's injury causes chronic �` led to an extreme incident,what or severe damage,what measures would you take as a I measures would you take as ta "` parent to help them? parent to help them? What have we done? i 1 i The Choose 2 Refuse workshop conducted by SRO Santasky&RCASA features real stories of heroin/pill abuse I and ways to avoid use has reached 1500 Reading teens through their Decisions classes since 2008. RCASA sponsored"A Mothers Story"which brought in a parent to talk about losing her daughter to an opioid I overdose for over 100 students at the annual Health&Wellness Day. ■ j RCASA sponsored Generation Rx for 80 parents. I 11 I RCASA&SRO trained RMHS staff and nurses on identifying the signs of Rx misuse. IChief of Police added a Narcotics Detective position to better address drug interdiction issues. j In 2012,two new Health Educator positions&a new comprehensive health education program was added for grades 7,9,11. Pilot elementary health launched in 2013-2014. i { School&Policy Chemical Health Policies changed in 2011 and 2012 by School Committee.The Reading Police I Diversion Program and Reading Public Schools Chemical Health Program processed over 100 youth for I substance misuse. Six youth that received 2"d violations were required to get an independent substance abuse I ,evaluation. ) 23 4/30/2014 What have we done? Behavioral Health Task Force work is ongoing with 30%of recommendations implemented. r RCASA Resource list of intervention and treatment resources available for local residents. � t New regional resource guide will be available. Pocket sized cards are being made up for officers. Annual training for officers on opioid issues through RCASA& HEAT Conference is ongoing. Police officers now promote treatment referrals. Staff collaborates with families, officers, and school officials to assist with 1 the referral process of finding appropriate treatment. Partnered with regional partners using state funding to address opioids i.e. Massachusetts Opioid Abuse Prevention Collaborative(MOAPC) What can you do to help? Current Initiatives Future actions Rx Roundup • Turning in unwanted meds.It matters. Text a Tip • Sharing information is critical for law enforcement to intervene. Health Education • Support comprehensive health education In Reading to provide a strong prevention foundation for young people. Resource Package • Added information about the section process.Officers have packets and access to more info in main lobby credenza • Working on packets for school psychologist and social workers • Will create overview or graphic on what treatment means Massachusetts Opioid • Addressing the problem of"Misuse/abuse of opioids and unintentional deaths/non-fatal Abuse Prevention hospital events associated with opioid poisoning." Collaborative(MOAPC) • Lessons learned from key informant Interviews. • Availability of Narcan training and education. • Promote treatment and support groups. Film Series Promote participation amongst board members and youth crew • The Anonymous People(5/21/14) • The Hungry Heart(RCASA Annual Meeting,tentative 10/2/14) Reduce Stigma • Reframe substance abuse as a health issue that requires comprehensive treatment. • Address denial,family shame,and perceptions of parents of those struggling with addiction. 24 4/30/2014 Recognizing Overdose imia REALLY HIGH OVERDOSE Nodding off Deep snoring or gurgling Sleepy looking Very slow breathing or no breathing Will `wake up"and respond to Not responsive to any stimulation, yelling, shaking,etc. including sternum rub OTHESE ARE SIGNS OF AN OVERDOSE: . Blue lips or fingertips . Slow pulse or no pulse . Pale face . Vomiting . Choking What else is coming up? NS Implement regional strategies to reduce opioid consumption and overdoses. Offer Adults Assist training for coaches/advisors. Work with prescribers/parents on youth access to Rx. Promote MA "Good Samaritan Law" on overdoses. Continue narcotics investigations to reduce the influx of product into Reading. Organize Mental Health First Aid Certification. Continue implementation of Behavioral Health Task Force recommendations i.e. icanhelp referral program at RMHS. 25 4/30/2014 Keeping it in perspective 2012 RCASA World Café engaged 200 residents... "We need MORE citizen involvement, communication, parental commitment, safety, school consequences, security, and healthy outlets for families. We need LESS drugs/alcohol, families destroyed, enabling, crime, blame, fear, denial, overdoses, alcohol poisonings, perfection, shame, and loss. We must CHANGE norms that say youth substance use is just a rite of passage. We must SHARE accountability for addressing our problem systemically and creatively." -World Cafe Outcome Summary 26 5/2/2014 I goadlog ate� r*, I I I Reading Chemical Health 1111 Education Program Update: Referrals processed by RCASA • 1 • g Fregred(or StMehalde.e £ Freaen<edby E.�.n� „�..._,NPHRCASAv,,, any/1/(, POLICY IN ACTION o If a Chemical Health violation is suspected to have occurred. RMHS administrators conduct an investigation. o If they determine a violation has occurred, disciplinary action is implemented. o Students and parents are provided with information on the terms of their violation and how to complete the requirements. o Tom Zaya,Asst.Principal of Athletics& Extracurricular Activities contacts RCASA for class scheduling and referrals. RCASA's ROLE IN ADDRESSING CHEMICAL HEALTH o Accept referrals • from RMHS for any Chemical Health violations • from Police Prosecutor for Reading Pre-Trial Diversion cases • on a case by case basis from Middlesex District Attorney's Office o Coordinates Chemical Health Education class, parent follow-up and case management for court- involved youth. • 1 5/2/2014 CHEMICAL HEALTH EDUCATION TEAM 4° Julianne Dedr.eeB, rah Lennon Erica Mr-Namara (R(\S\Ont.-m.4 11 (RMIiSI:a Certified IR(',\.\Dit eetoO14- i,k Canrchnatart,:an latticatar in Health gamed lo pre,eut a F3 111 t 11 1- e f 1 Sp. i [. ouentner 1 Somme,' e: h. I. Alcohol and Dr:;; 1 RMtl and a .abgan. abuse t ano,elar IL\DCI. Certified\I riled a ,d prig elation She ham and C eat fi d D (atiagedor conducted iA gpgp _11 ohol and Drug I(11)(1.Ste- pre.eto tam and ;a C'o I I(ADC 1. t.S,I d Nalgtane dare,. She ha. orked i ::b 1 n 3.,,S!,.pa,15 ar. the,abgaill-•abuse dela iefinas *lei au Lam etl and Bald for.ver 3.1 rn11e;;e 1..el.She has Reading She ha.her �55 and condncl. her Magter.in Master of Dahlia ?+ treatmmit onn,lina and Health 1 la Tiara in_\rlingtrn. N -t.holog)-. B:1 ail I. chnlog, ABOUT THE PROGRAM o The program for 1"violations of Chemical Health contains 3 elements carried out by the staff: u Group Education 1-1 Youth Support al Family Follow-up Tobacco violations are dealt with 1 on 1 with Mrs. Sarah Lennon. •` GROUP EDUCATION CLASS The class is conducted in one(2hr)session on a monthly basis(or as needed). o The class focuses on substance abuse education, risk behavior,individual responsibility and accountability. o The class material is drawn from two major curricula sources: Alternate Routes:An Alcohol Diversion Program by Laura Burney Nissen(published by Hazelden); Creating Lasting Family Connections by the Council on Prevention and Education(published by Resilient Futures Network). 2 5/2/2014 NUMBER OF REFERRALS TO PROGRAM BY SCHOOL ENROLLMENT,N=115 YOUTH Over 18 end auto! Not identaled 3 Winchester II Vote 2 Austin WHS.■currentl 88 II of li4ihad Pc.2^. vlolataonc NUMBER OF REFERRALS TO PROGRAM BY TYPE,N=126 (115 YOUTH.11 YOUTH HAD 10T&2N1)VIOLATIONS) 100 70 -- 60 50 10 -- School School Court: Court:Non Chemical Chemical Substance Substance Health lot Health 2nd Involvement Involvement Violation Violation ■#of referrals NUMBER OF REFERRALS TO PROGRAM BY TYPE OF SUBSTANCE,N=126 REFERRALS #of referrals ro 140 -- 120 117 loo 60 - 40 — 20 -- 7 _ 2 o underage drinking marijuana non-substance ■#of referrals • e�. 3 5/2/2014 MANDATORY 2-HR CHEMICAL HEALTH EDUCATION CLASS PARTICIPATION BY TYPE, N=115 #of referrals •RMHS Mandated CHEP Class •School&Court Mandated CHEP Class ••Court Mandated CHEP Class REFERRALS BY GENDER •'I 4 John F.Doherty,Ed.D. g ' Mary C.DeLai Superintendent of Schools r=1 c JA Assistant Superintendent f r for Finance and Administration 82 Oakland Road Reading,MA 01867'' Craig Martin Phone:781-944-5800 i � $ :j Assistant Superintendent Fax:781-942-9149 - �3 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow MEMORANDUM TO: Reading School Committee FROM: Mary C. DeLai DATE: May 3, 2014 RE: FY2014 Budget Status Update At the Reading School Committee meeting on May 6`", we will provide the Committee with an update on the status of the Fiscal Year 2014 budget. Attached,please find a report showing the budget status as of March 31, 2014. The attached report shows that we currently have an unencumbered balance of$553,120 in the School Committee budget, representing 1.4% of the total appropriation. The unencumbered balance has decreased by $18,302 since the second quarter report of January 31, 2014. The unencumbered balance in the Town Building Maintenance budget is$3,246 or 0.4% of the total appropriation. This is a reduction of$7,838 from the second quarter report of January 31, 2014. The most significant unencumbered balance is in the special education cost center and, more specifically,the districtwide special education budget which stands currently at$483,113. This balance is partially attributable to the district's pre-payment of approximately $250,000 in special education tuitions in fiscal year 2013 which is allowable under M.G.L Chapter 71, §71 D. In addition, some placement decisions have resulted in savings to the district while some placements have not yet been settled and are not expected to be settled in the current fiscal year. Given the balance remaining, one option that the School Committee may consider is to pursue the creation of a Special Education Stabilization Fund which is permissible under M.G.L. Chapter 40. Two communities have done so in recent years including Lexington and Winchester. These funds are created to provide a vehicle for setting aside reserves to help cover unexpected out-of-district special education expenses that exceed budget. A related goal is to create greater transparency around the out-of-district special education budget. Under the current statute, the creation of such a fund would require a vote of the town meeting. The surplus that currently exists could be returned to free cash and then appropriated at a future town meeting for transfer into the newly created stabilization fund. Once the fund is established,the School Department would ask Town Meeting for any appropriation to offset unanticipated special education tuition or transportation expense which would require a 2/3 vote of town meeting. I have attached to this report an article that The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. appeared in 2012 in the Winchester Daily Times Chronicle that provides a bit more detail on Winchester's efforts. Currently,there is also legislation currently pending in the Massachusetts state legislature(HB 1862),that would provide an alternative method for the creation of special education stabilization funds by a majority vote of the School Committee and a majority vote of the legislative body. I have attached to this report a copy of this legislation. If the School Committee were interested in potentially pursuing this option,Town Counsel would be useful in advising the Committee and the Superintendent regarding the necessary steps in the process. We will be prepared to discuss this report in greater detail at Tuesday's meeting and to answer any additional questions you may have. Please feel free to contact me if you have specific questions you would like addressed or need additional information. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender Identity,religion,national origin,sexual orientation,age or disability. N en en tto LO N en C3 en N 01 V en Co Co V Co N 00 a N m ccoo V en O 000 Co MNa N to to `o AS fM1 .-i .-1' to M fMf Uf to o of Uf C V ao of p M to 1M1 M N N v v — tO Co CO N M {O N OW of C g 1N a in m-I 01 LA tO 0 0Q t0 Al N Co N O 01 O 0 en a Co Co In 01 en M en N co R N N IM 11 N Co CO Q N �! C m N N OM1 F.: N oi v N N tNA °0$ N m N N N N Q .N-I M OMI 0 ui N Co o~o N N N 5! C c N N P. V1 Co Co �f1 Y1 N M Co P. Q N N N N N N tom M M N W 10 • Vf N N N 00 N N 0 IL N D. tO 00 L-1 a CO N 01 DI S er �NI er 000 N et et fn N N V O N O O^f N OM1 N tC0 CO VI 01 C 03 N e WS OS .M.. 0 rl Of Of O Q t0 N n IO 00 Of rf Uf of O N O1 t0 a 1: IA O R1 0p C ` N O N a U1 N a e N O 01 t0 N M IA N M N N M 01 t0 N N O1 M N y1 C . N N e a M t0 t0 M U1 N M O1 CO 010101 ,1 N N N M Q CO O1 N E a mE N N N N Oo N N 0 CO N 0: en en 0 U1 a N a t0 N M 0 on N U1 0 Co U1 O N N a 00 N Co N N N e 00 CO M co N N M 00 en O N N N M CQ Co O a N . Co N UI Co Cl N a CO N N co . L L . 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Stabilization Fund proposed Ellen Knight I Posted: Thursday, March 15,2012 12:00 pm WINCHESTER—Three Town Meeting warrant articles were discussed at the last School Committee meeting,one for the spring Town Meeting relative to special education funding and two regarding new revolving funds for field-use fees,probably to go to Town Meeting in the fall. The School Committee voted unanimously to submit an article creating a Special Education Stabilization Fund to the Board of Selectmen for inclusion on the warrant. According to the draft description provided by Superintendent William McAlduff,the stabilization fund is to be established for the purpose of supporting unanticipated and unbudgeted special education costs that may arise from year to year. "Special Education funding is difficult to project given the changing nature of the need for mandated special education service4aad especially for out-of-district tuition expenses related to unforeseen placement of both in-district students and students who may move into town subsequent to the annual budget being adopted." Two motions are contemplated, one to create the fund and another to appropriate an amount to be determined from a source to be determined(probably the FY12 education budget)to the new stabilization fund. McAlduff said that two other communities have attempted to address special education funding. Burlington moved the costs of special education and transportation to the municipal side, which McAlduff said would not serve Winchester's need. Lexington reportedly established a special education stabilization fund. McAlduff said they prefer this model.After the stabilization fund is established,the School Department can ask Town Meeting twice a year for appropriations (made by a 2/3 vote). School Committee member Michael Schindelman commented that they had talked about improving special education budgeting for quite a few years and that he was highly supportive of the article.He made the motion to submit the article for the warrant,which his colleagues supported with little comment. • Bill Text- H1862 Page 1 of 2 • r'-! Home Glossary FAOs THE 188 GENERAL.COURT OF 15/te search - THE COMMONWEALTH OF MASSACHUSETTS Options [GOI Massachusetts Laws Bills State Budget People Committees Educate&Engage Events MyLegislature Back to Bill Details Print Document Text Download PDF HOUSE DOCKET,NO 680 FILED ON:1/14/2013 HOUSE No. 1862 ftr( ontntontueatth of f1as5aujti ett5 PRESENTED BY Jason Lewis and Clem,N. Turner I c the Honorable Senate and Hrnn.r4 Rejig.. tatuwct ur tilt!'murnmriadrh n/aLrwuebtrcrtc ur c is nernl t)mn art rnbled: The undersigned legislators and/or citizens respectfully petition fu the adoption of the accompanying bill: An Act supporting municipal fiscal stability through a special education stabilization fund. PETITION OF: NAME: I DISTRICT/.ADDRESS: Jason Lewis Clean N. Turner I 1st Barnstable Peter I•.Kacot _ 1st Hampshire Garrett J.Bradley 3rd Plymouth— :blartha:ti. Ira!: 8th Sufh,lk- Michael O.Aloore Second Worcester — —James J.Dwyer 30th Middlesex Daniel A. Wulf `('ape and Islands Corn Atkins 14th:Middlesex 4hilliuru Sminr Pi natelli 141/I Berkshire Ka}'Khan I/th.Ilirldlesex Benlamin B.Downing.. Berkshire,1/ampshire.Franklin and 1-lamLden Denise Provost '27th Middlesex Jennifer E.Benson 37th Middlesex Carolyn C.Dykema 811:Middlesex Paul.-l.Schmid,Ill I 8th Bristol HOUSE DOCKET,NO 680 FILED ON.1/14/2013 HOUSE No. 1862 By Messrs.Lewis of Winchester and Turner of Dennis.a petition(accompanied by bill,House. No. 1862)oflason M.Lewis.Cleon H.Turner and others for legislation to enhance municipal fiscal stability through a special education stabilization fund. Municipalities and Regional Government. [SIMILAR MATTER FILED IN PREVIOUS SESSION SEE HOUSE.NO.4017 OF 2011-20121 https://malegislature.gov/Bills/BillHtm1/122119?generalCourtld=l 1 5/4/2014 Bill Text-H1862 Page 2 of 2 iltlje dotntnontnea[th of Afl000achtiortts In the Year Two Thousand Thirteen An Act supporting municipal fiscal stability through a special education stabilization fund. It,it enacted by the Senate and House of R presentmmex in Geuenl Court assembled,and by the authority of same, as follows: Chapter 40 of the General Laws,as appearing in the 2008 Official Edition,is hereby amended by adding after section I3C the following section: Section I3D.Any school district which accepts the provisions of this section by majority vote of the school committee and acceptance by a majority vote of the legislative body or,in the case of a regional school district acceptance by majority vote of the legislative bodies in a majority of the member communities of the district may establish,and appropriate or transfer money to a reserve fund to be utilized in the upcoming fiscal year or years.to pay,without further appropriation,for unanticipated and/or unbudgeted costs of special education out of school district tuition and/or transportation.The balance in such separate stabilization fund shall not exceed 2%of the annual net school spending of the school district. The district treasurer may invest the monies in the manner authorized by Section 54 of Chapter 44. and any interest earned thereon shall be credited to and become part of the fund. In the case of Regional School Districts,funds may be added to the special education stabilization fund only be appropriation in the annual budget voted at annual town meetings of member towns. The information contained in this website is for general information purposes only.The General Court provides this information as a public service and while we endeavor to keep the data accurate and current to the best of our ability,we make no representations or warranties of any kind,express or Implied,about the completeness,accuracy,reliability,suitability or availability with respect to the website or the information contained on the website for any purpose.Any reliance you place on such information is therefore strictly at your own risk. Show 1 Hide Site Map Mass.aov I§Alelim I Site Policy I Webmaster Copyright®2014 The General Court,All Rights Reserved https://malegislature.govBills/BillHtml/122119?generalCourtId=11 5/4/2014 John F. Doherty,Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 1, 2014 TOPIC: Elementary Enrollment Update At our meeting on Tuesday evening I will update the School Committee on the 2014-15 elementary enrollment numbers. As you can see from the attached chart there are concerns over class size and space for next year, particularly at the Kindergarten level. We have employed creative solutions to accommodate the growing number of families interested in full day kindergarten including a traditional and integrated model and holding only morning sessions. There are also pockets of larger class sizes in grades 1 -5 as well that we will continue to watch. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. l Sini a az o Ch Q wo W ‘4:, M eh et M N re F W © M N N N N N N W O O N r-- N N N O N b N M W N N N 0 N N I■1 V) V) M N V1 .. M N N .-- N M OO M O N 00 N M a \C N N Q\ N 00 N N M U N N N N N N O = 4 N N it• O - ON M N U H N N - N z 4 U M N N o, 00 en D IA W U W �C O �o N M 00 .-ti O N M M MC• aN N _ N : N 14 0.1 N k-O N o w O N p 'y g �� 00 O O O N M L M i N v O kn 1 k.0 N 00 O 00 N M 00 N N N N ,� N o o c I"I W N N 00 W N a, 2 0 Q+/ L N °� N L� [� N [� N O� O O '"" - v') N r� �O N �O N v, N N 00 ...- M M... F-� t%� N 01 .- vi N W , " N N •--� 00 �O W o W dpi E O E '= M (S+ Y Gi. l� ,p . . . 1 I y \O 1 -I 2 l[1J ti M CV ID d3 o = ea u Q 1 H�Y , Y H Y H Y co) y H -1 . H i W ° °'Z a' ° v c C a) 8 C o aa) b b v o , Q 6 « o o u L R Y R Y 0N 0N o C er R N as R W N R a+ R O a.. ao R LA O ah :1:1 w V Fr a wV [ t1 �. . 3 F i , a 'C O O . O .) O u, O O y O .� cn CO En En En O 0 O .0 O O .0 O 0 v d U N zv ZL ZL ZL 2c) ¢ c4 .9 kr) John F.Doherty,Ed. D. Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 + Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 1, 2014 TOPIC: Early Childhood Education Center Update At our meeting on Tuesday evening, I will provide an update on the Early Childhood Education Center and how we will proceed as a result of Town Meeting discussions and vote to indefinitely table this article. As you know, we will be moving forward with a traffic study for the Oakland Road area and a geotechnical survey of the Oakland Road site across from the high school. These will happen over the next few months and these two studies will provide much needed information to outline the next steps in the process. If you have any questions please contact me., The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. John F.Doherty,Ed. D. Mary C.DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 1, 2014 TOPIC: Reappointment to Collaboratives The new legislation mandates that Collaborative Board members be appointed annually by their respective School Committees. Appointments for 2014-2015 should be made prior to July 1, 2014. At our meeting on Tuesday evening, I will ask the board to appoint me as the representative to both SEEM and NEC. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation, age or disability. John F. Doherty,Ed. D. ,‘ Mary C. DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 _7 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow To: Reading School Committee From: John F. Doherty, Ed.D., Superintendent of Schools Re: Director of Finance and Operations Search Process As you know, Mary DeLai has been appointed as the new Superintendent for the Wilmington Public Schools, effective July 1, 2014. I am recommending that we hire a Director of Finance and Operations instead of an Assistant Superintendent for Finance and Administration. The rationale behind this recommendation is that it will allow us to still hire from a strong pool of candidates and have some funding available to do some minor restructuring of current central office staff and responsibilities. I have attached, for your review, a copy of the Director's job description and a proposed hiring process and timeline. This evening, you will be approving the process. At an upcoming School Committee Meeting, I will provide an update and some recommendations to restructuring our Central Office. If you have any questions, please do not hesitate to contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. READING PUBLIC SCHOOLS READING, MASSACHUSETTS Position: Director of Finance and Operations Department: District-wide Reports to: Superintendent Prepared by: Elizabeth Conway Date: May, 2014 Approved by: John F. Doherty, Ed.D. Date: May, 2014 SUMMARY: The role of the Director of Finance and Operations is to lead the school finance operations, including budget, financial reporting, payroll, accounts payable, accounts receivable, transportation, and purchasing. In addition,the Director of Finance and Operations supervises and evaluates the Director of Facilities, and School Nutrition Director. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. • Develop budget guidelines, coordinate preparation of the budget and assist administrators in review of the budget. • Utilize site and program-based budgeting procedures in preparing the district budget. • Coordinate any additional analyses required to understand the budget proposal for action by the School Committee. • Submit periodic statements to the School Committee detailing the status of the budget appropriation. • Establish and supervise a program of accounting and reporting for the financial affairs of the district. • Establish controls for transfer of budgeted funds, as necessary. • Prepare financial reports as required by state and federal agencies. • Prepare appropriate financial reports to record data and provide information for management decisions. • File a financial report annually for audit by an independent certified public accountant. • Implement audit suggestions on a timely basis. • Complete, monitor, and report the activities applicable to state and federal funded activities. • Monitor a district-wide plan for the management of student activity and school-based internal funds. • Coordinate the purchase, maintenance, and inventory of all supplies and equipment for operational and instructional area in a manner that will take advantage of bidding and cooperative and bulk purchasing based processes. • Develop and administer a program for securing contracted services. • Direct the purchase, by competitive bidding, informal quotations and negotiation, of items of supply, equipment and contracted services necessary for the operation of the school district. • Review or prepare bid documents, including notice to bidders, instruction to bidders, specifications and the form of proposal. • Develop a fixed asset inventory for insurance and control purposes. • Supervise the staff accounting, payroll, and all related data in the area of personnel administration, i.e., keep needed information concerning number of personnel, dollars involved, and all other related data concerning professional and support staff • Verify employee services and prepare special reports required for income tax, social security and other special withholdings. • Prepare pertinent fiscal data for negotiations, including data relevant to benefit programs. • Coordinate with Town Hall on the selection and revision of employee health insurance/benefits programs. • Establish procedures for record keeping and maintaining all records that audit and legal requirements demand. • Establish standard operating procedure manuals for the deployment of efficient work processes, effective workflow and minimal paper processing. • Supervise administrative office services dealing with telephone, postage, and office equipment operation, general mail receipt and distribution, including courier service for interschool mail and centralized copying/duplicating services. • Develop a comprehensive plan for the operation of the total school business services program. 2 • Delegate the authority necessary to accomplish department functions. • Implement and observe all School Committee business policies for the District. • Develop and operate a management control system that monitors department activities. • Keeps abreast of issues and trends in the areas of school business administration through literature, participation in school business officials associations and attendance at approved workshops and seminars. • Coordinate the student, workers' compensation, liability, automotive, and property insurance. • Administer the district transportation program and prepare and administer its budget. • Develop recommendations for future transportation needs based on forecasts of resident students. • Administer a program of plant operation and maintenance, security and property protection and community use of school facilities. • Participate as part of a team in making decisions related to construction planning. • Review, process, and pay invoices for new construction. • Develop appropriate procedures for selecting and using the professional services of architects, engineers, risk managers, construction managers, general contractors, and other professionals and understand their roles and responsibilities. • Apply the protocols and procedures involved in developing and using educational specifications and selecting school sites. • Analyze the legal and administrative responsibilities of advertising, awarding, and managing construction contracts and possess an understanding of how to respond to contractor bankruptcy, product failure, and poor workmanship. • Evaluate the research, current practices and issues regarding the impact of energy, safety, and environmental factors. • Analyze the legal context within which school facilities are planned, constructed, and operated and the various federal and State agencies and their roles in the process. 3 • Plan for facilities-related needs: prepare population projections, develop educational specifications, analyze amortization of bond issues, evaluate buildings, etc. • Oversee all food service operations and/or contracts. • Apply State and federal guidelines regarding free and/or reduced-price meal subsidies and qualification for participation. • Interact with representatives of nutritional and regulatory agencies in planning, conducting, and reporting on food service programs. • Facilitate training for employees that will enable them to be more cognizant of dangerous environmental factors. • Develop and implement a process for assessing potential safety hazards in school buildings and on school grounds. • Prepare a school district disaster preparedness and recovery plan. • Develop and implement district policies regarding students and staff infected with contagious diseases. • Assists in the development and implementation of administrative searches. • Act as advisor to the Superintendent concerning financial affairs and matters of general importance to the educational program. • Provide necessary business services in cooperation with the instructional activities of the school district. • Participate in decision-making and policy development processes within the system. • Participates constructively in professional meetings with administrative staff and colleagues. • Performs such other tasks and assumes such other responsibilities as the Superintendent may assign from time to time. SUPERVISORY RESPONSIBILITIES: Supervises Facilities, Food Services, Budget and Finance, Payroll, and Transportation. Evaluates Director of Facilities, Director of Food Services, Payroll and Personnel Assistant, School Business Assistant, and the Accounting Assistant. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, 4 assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Superintendent may waive or modify the qualification requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE: Master's Degree is preferred. Massachusetts Department of Elementary and Secondary Education SBO (School Business Officer) License required.. MCPPO certified or ability to become certified within one year. Prior experience as a School Business Administrator or other district level finance position. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups including staff, parents, and the general public. SPECIFIC SKILLS/ABILITIES: Strong analytical, computer and communication skills to support data base management, forecasting, cost-benefit analyses and decision-making activities; thorough knowledge of federal, state, local and school committee laws, policies, regulations and procedures relating to finance, budgeting, and employment; knowledge of sound management, budget planning and financial management principles and practices; labor relations and negotiations, public construction, municipal finance and town charter and by-laws; excellent organizational, management, oral and written communications and human relations skills. OTHER SKILLS AND ABILITIES: Ability to apply knowledge of current research and theory in a specific field. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Department of Elementary and Secondary Education's policies. The information contained in this job description is in compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 5 Reading Public Schools Screening Process for Director of Finance and Operations Please note: All information and discussions by screening committee members are confidential and cannot be shared now or in the future. Screening Committee Members a. The Screening Committee will consist of representatives from the following groups: • Assistant Superintendent of Learning and Teaching-Facilitator • School Committee Member • Director of Food Service • Facilities Staff Member • Building Principal • Teacher • Town Manager or Designee • Parent • Community Member • Central Office Staff Member II Schedule All dates, times, and locations are tentative. Date Time Event Location May 6 School Committee Approves Process May 7 Globe Ad and School Spring Posting for Position May 19 Focus Group with School Committee School Committee Conference Room May 13 Focus Group Session with School Committee Conference Room Administrators May 12 3:30 p.m. Focus Group Session with Staff School Committee Conference Room/Online Survey May 12 6:00 p.m. Focus Group Session with Parents School Committee Conference Room May 14 4:00 p.m. Screening Committee School Committee Conference Room Organizational Meeting May 20 4:00 p.m. Meeting to Design Questions School Committee Conference Room May 27 Deadline for Applications May 29-June 4 Screening Committee Reads Schoolspring.com Applications online June 5 All Day Candidate Interviews and School Committee Conference Room Recommend Pre-Finalists to Superintendent June 5 to June 13 • Vetting Process • Superintendent Interviews • Finalists Announced • Site Visits and Interviews June 16 7:30 P.M. Superintendent Recommendation to School Committee Conference Room School Committee John F.Doherty,Ed.D. Mary C.DeLai Superintendent of Schools /4`t,,1 Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 r Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 5, 2014 TOPIC: Accept a Donation from the Friends of Reading Track At our meeting on Tuesday evening, I will ask the School Committee to accept a donation from the Friends of Reading Track. This donation will be used to support the coaching assistant for the track program. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. READI'NC ROCKETS Friends of Reading Track Inc. May 2, 2014 Mary C. Delai Assistant Superintendent,Finance and Administration Reading Public Schools 82 Oakland Road Reading,MA 01867 Re: 2014 Donation from Friends of Reading Track Inc. Dear Ms. Delai: Please accept the enclosed$1,000 donation to the Reading Public Schools from the Friends of Reading Track Inc. for the purpose of making payment to Scott Price; Assistant Coach for Reading Track program. If there are any questions or you need any further information,please feel free to contact me by telephone,at 781.942.9384 or by email. Thank you. Sincerely, /rdadt ��u = Nancy D. Kearney Treasurer Friends of Reading Track Inc. John F. Doherty,Ed.D. Mary C.DeLai Superintendent of Schools Assistant Superintendent for Finance and Administration 82 Oakland Road Reading,MA 01867 Craig Martin Phone:781-944-5800 Assistant Superintendent Fax:781-942-9149 for Learning and Teaching Reading Public Schools Instilling a joy of learning and inspiring the innovative leaders of tomorrow TO: Reading School Committee FROM: John F. Doherty, Ed.D. Superintendent of Schools DATE: May 5, 2014 TOPIC: Accept a Donation from the Wood End PTO At our meeting on Tuesday evening, I will ask the School Committee to accept a donation from the Wood End PTO. This donation will be used to purchase library supplies to benefit the students of Wood End. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race,color,sex,gender identity,religion,national origin,sexual orientation,age or disability. OFRF4T f .9 � �4.0 �Il a John F. Doherty, Ed.D WOOD END ELEMENTARY SCHOOL Joanne E. King, M.Ed. Superintendent 85 Sunset Rock Lane, Reading, MA 01867 Principal Tel: 781-942-5420 Fax: 781-942-9164 MEMO To: Mary DeLai, Assistant Superintendent of Finance and Operations CeLV From: Joanne King, Principal Date: April 28, 2014 RE: Donation to Purchase Library Supplies Wood End School received a check from the Wood End PTO to purchase library supplies. We ask that the School Committee accept this donation in the amount of $533.33. Thank you. WOOD END ELEMENTARY SCHOOL Parent Teacher Organization, INC. To:Joanne King, Principal From: Kelly Mahoney, PTO Treasurer RE: Library Book Order Joanne, Enclosed please find a check from the Wood End PTO in the amount of$533.33 to purchase library supplies. Thank you, Kelly Mahoney 2013-2014 School Committee Meeting Date School Presenting @ Meeting Office Hours May 1st Town Meeting May 5th Town Meeting May 6th School Committee RISE School Choice May 8th Town Meeting May 19th School Committee Snow Dockser&Caruso June 2nd School Committee Webb& Robinson June 8th RMHS Graduation June 14th Friends and Family Day June 16th School Committee 5.1.14 All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location. 2014-2015 School Committee Meeting Date July 14th School Committee Office Hours August 25th School Committee- New Teacher Introductions Sept.8th School Committee Office Hours Joint Meeting with BOS Sept. 16th State Primary Sept.22nd School Committee Oct. 1st RCASA Annual Meeting Oct.6th School Committee Office Hours Oct.8th FinForum 7:30 p.m. Sr.Center Oct.20th School Committee Nov.3rd School Committee Office Hours Nov.4th State Election Nov. 10th Town Meeting Nov. 13th Town Meeting Nov.l7th Town Meeting Nov.20th Town Meeting Nov. 24th School Committee Dec. 1st School Committee Office Hours Dec. 15th School Committee Jan.8th School Committee Office Hours FY2016 Budget Jan. 12th School Committee FY2016 Budget Jan.lSth School Committee FY2016 Budget Jan. 22nd School Committee FY2016 Budget-Public Hearing Jan.26th School Committee FY2016 Budget-Vote Feb.9th School Committee Office Hours Feb. 23rd School Committee March 9th School Committee Office Hours March 23rd School Committee April 6th School Committee Office Hours April 7th Local Election April 27th Town Meeting April 28th School Committee April 30th Town Meeting May 4th Town Meeting May 7th Town Meeting May 11th School Committee Office Hours School Choice May 18th School Committee June 1st School Committee Office Hours June 15th School Committee All meetings are in the Superintendent's Conference Room at 7:00 p.m. unless otherwise noted. Dates and locations subject to change. (Bold indicates new or changed date or location.