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Home My WebLink About2014-01-16 ad Hoc - Library Building Committee MinutesOWN OFF? N� r ,639.1NC0 RpO�� Town of Reading Meeting Minutes Board - Committee - Commission - Council: Library Building Committee Date: 2014 -01 -16 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Meeting Room «ECEIVED OWN CLERK - ADING, M,�sS. 1914 FEB -U P12:43 Session: General Session David Hutchinson, Chair; Rachel Baumgartner, Vice - Chair; Cherrie Dubois, Secretary, Karen Herrick, Bob Newton, Greg Stepler, Nancy Twomey, Ruth Urell, Library Director. Members - Not Present: Others Present: Bob LeLacheur, Town Manager, John Brzezenski, Trustee, Alice Collins, Trustee, Andrew Grimes, Trustee, Vicki Yablonsky, Trustee, Evan Warner and Paul Hemphill, STV, Inc., Paul Viccica, Chris Coios and Eileen Casciari, CBT Architects, Amy Lannon, Assistant Library Director. Minutes Respectfully Submitted By: Amy Lannon, Assistant Library Director Topics of Discussion: Meeting called to order at 7;08 p.m, at Reading Public Library Approval of Minutes • Motion: To approve minutes from November 25, 2013 • (Nancy Twomey /Rachel Baumgartner) • Vote: Unanimous Building Update: CBT Architects Mr. Viccica of CBT Architects reported that as planned, specialized engineers have been consulted to review the building. These engagements include but are not limited to a hazmat consultant, systems engineering and HVAC review, a complete site survey, code consultant and a structural engineer. Each consult has produced a quantified and documented report that has been passed on to the cost estimator. Ms. Casciari reviewed updates to the schematics based on engineering evaluations and from previous building committee feedback. Ms. Casciari highlighted the improved access, safety and egress elements. Mr. Viccica reviewed the new cost estimates based on these schematics and incorporating findings from the engineering consults. The delta presented does not affect the previously approved contingency fees. Mr. Viccica presented the comparison of the January 4, 2013 cost estimate. Mr. Chris Coios provided further details specific line items, referring the various reports and evaluations by consultants mentioned above. Page 1 1 Mr. Hutchinson opened the floor to discussion. Mr. LeLacheur supported the design and expressed confidence in the cost estimates presented, as well as with the improvements to the building schematics saying that he felt it was °a good solid design." A representative from RFS Engineering, Ted Lempka, one of the consulting engineers discussed various benefits of the proposed plan. He covered options for LEED certification, considerations for the selection of materials, as well as future saving on energy costs. Mr. Stepler requested copies and drawings of available reports. Ms. Urell raised question of the porte cochere enclosure and the conical roof elements of the existing turrets. She proposed that both elements should also be included in any plans going forward. The Committee voted to include them, and asked architects to adjust estimate accordingly. The committee discussed presenting the updated schematics and cost estimate at the January 29, 2014 Financial Forum. Mr. LeLacheur and Mr. Hutchinson both expressed concern regarding any timeline that would include a town -wide vote. The committee discussed options including a September vote per April Town Meeting, or calling a Special Town Meeting to enter a question on the April 1, 2014 ballot. Mr. Hutchinson requested that CBT provide the LBC with alternate renovation costs as comparison. Mr. Stepler also requested an analysis of general order of magnitude and comparison of current operation costs in order to determine a return on investment. Building Committee Vote: • Motion to move forward with actions to include a Library Building Program question on the April 1, 2014 ballot with a designated working group of Mr. Hutchinson, Ms. Urell, STV and CBT (Nancy Twomey /Bob Newton) • Vote: Unanimous Temporary Space Report: Mr. LeLacheur reported that STV had met with the town technology department, and that he expects to see a lease with realistic cost number very soon. Further discussion of the Temporary Space lease was tabled for the next meeting. Future Meetings The next meeting of the Library Building Committee is expected to be Monday, February 3, 2014. New Business None Adjournment at 9:13 p.m. • Motion to adjourn (Cherrie Dubois / Karen Herrick) • Vote: Unanimous Page 1 2