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Wednesday, March 6, 2013 at 7:30 PM
Town HaU Conference Room
Printer - Friendly Version
,Volt 3/2° 6 ez Ses
1. Review FY14 Town Manager Budget
Community Services
Public Library
Police & Dispatch
Fire & EMS
Benefits, Capital & Debt
2. Approve Minutes
January 22, 2013 (regular session &'executive session)
Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer
Virtual Towns & Schools Website
1 �f 1 2/G /7!112 1!1.27 AAA
Hi Bob,
I've reviewed the budget areas we're looking at next week and would like to request some
information. Here goes:
1. Police - Could I get a brief history of RCASA from a funding perspective (when did the federal
2 0 grant start? when does it end? is the plan to move the RCASA grant funded - positions
permanently to town - funded? was that always the plan ?). Also, could I get a brief description
of the goals for RCASA and how they measure their success at achieving these goals? Finally, I
see the RCASA salary lines in the budget, but not the grant offsets. Could you help?
2. Pension Liability - Is there a way to get a very quick summary of what our pension liability is,
how we plan to address it, and what the timeframe for addressing it is?
3. Indemnification - How did we arrive at the 7.7% increase? Could you expand on the
explanation given in the text summary?
4. Community Services - I understand some revolving fund money is being used to offset
salaries. Could we get a bit more information about those revolving fund balances and
assurance that using them to pay for salaries is sustainable?
Thanks so much,
Jeanne
Bob,
Can you ask Chief Cormier to again bring the total overtime picture Wed. With detail overtime
C3now being a constant can you have Peter comment on the degree to which this pay is viewed as
part of total compensation during negotiations and when hiring.
David
IF
10�
FY14 Budget Meetings
Conservation - Wetlands Protection Fund
Beginning $8,57 $5;076 $10;472 $9;118
balance
Filing $2,505 $5,099 $6,487 $1,640*
Fees
Salary
($6
Support
� '•sr °6 '4.«
F z$d!
k `¢i'a4
y' k"
}... p Rj}'€i
Expenses
$0
($190)
$0
($993 *)
Annual Vim
Net
r
W Pages
0 _ _
year to date figures 48 -56
LeLacheur, Bob
From:
LeLacheur, Bob
Sent:
Tuesday, March 05, 2013 10:06 AM
To:
Scribner, Andrew
Cc:
Cormier, Jim
Subject:
RE: PD Notes for FinCom
OK — here's what I'll use:
Police Department 2014 Capital Requests:
Vehicle for Animal Control and Parking Enforcement, $25,000.
Currently, the ACO /PEO vehicle is a 1998 Ford Econoline with more than 60,000 miles. The body is beginning to rot badly
and mechanical systems are also breaking down due to 15 years outdoors and in stop and go driving. It only gets about
8 -10 miles per gallon of gas.
We are looking to replace it with a multi - purpose vehicle and have looked at a variety of options from golf carts, to
sedans, and other trucks. Our plans are to get a Ford Transit. This is a small utility van, Swiss Baker's here in town has
one. It is smaller, more fuel efficient, and can hold an animal cage, equipment, and has seating for five. We can use this
vehicle in other ways, too. For instance, when sending three or more staff to training out of town (cruisers and the van
only seat two).
Interview /Arrest Audio - Visual Server Upgrade, $30,000
The current interview and booking area audio - visual server has been in service for six years.,It records video for four
distinct spaces throughout the department providing vital documentation of arrests, fingerprinting, breathalyzer tests,
witness statements and investigative interviews.
The server needs to be available 24/7 and there is no alternate /backup tool available in the department. In addition, the
software on the recorder requires multiple steps from recording to backing up to burning CDs for presentation in court.
These are all labor intensive manual processes adding to the cost of ownership of the tool.
Modern audio - visual servers are available, some with software designed specifically for interview and arrest recordings.
They also provide automated backup and burning features saving the department significant time in system maintenance.
Police Department Overtime in 2013
You may recall that in 2012 we were fully staffed for nearly the entire year as we had only a few months of light duty
assignments among 49 overtime eligible employees. With full staffing levels, overtime is easier to predict and our
overtime spending came in almost exactly where we had projected it.
This fiscal year we have been less fortunate. We have had one employee on light duty or maternity leave for 8 months,
just returning in March. We have had two employees on medical leave for five months each; one is an on -going
situation. We have also had two retirements, one unexpected; and an employee with a personnel issue that is leaving a
position vacant. With four months to go in the fiscal year, we have already had more than 35 employee months of
vacancies. Three of these officers, including the two retirees, are supervisory officers compounding the demand for and
the cost of their replacement on shfits.
We have had great success in hiring, with three recruits currently in a police academy and are about to promote two
officers to Sergeant. However, the academy recruits will not be filling vacant positions as police officers until about
September 2013 following field training.
(3
Fin -Com Information Request for
Reading Coalition Against Substance Abuse
Submitted by Erica McNamara, 3/4/13
HISTORY: RCASA was formed in 2006 as a sustainable, collaborative community approach to
substance abuse prevention based on a strategic prevention framework and model of community
change. This approach represents the most cutting edge evidence based model available.
FISCAL AGENCY STRUCTURE: The executive partners of RCASA are the Town of
Reading, represented by the Town Manager; the Reading Public Schools, represented by the
Superintendent; and the Reading Police; represented by the Police Chief. Their Executive
Partnership Agreement, signed in 2007, describes the process for staff supervision, financial
support, and access to data. RCASA staff members are located at the Police Department and
grants are processed through the Town of Reading infrastructure. RCASA is a 5016
organization with oversight by their Board of Directors.
MISSION: "RCASA's mission is to strategically address our substance abuse problem that
youth in Reading, Massachusetts abuse alcohol, prescription drugs, tobacco, and other illegal
drugs at unacceptably high rates that emerge early in adolescence, happen frequently, and
indicate heavy use. To realize our mission, we promote a healthy community environment using
the strategic prevention framework to ensure everyone who lives, works, or goes to school in
Reading can enjoy an optimum quality of life."
EVALUATION: From 2007 -2011, The Northeast Center for Healthy Communities, Aspects
Consulting and Sara Grinnell, Independent Consultant provided evaluation services. Consultants
worked with staff to track process and outcome measures. Grant benchmarks were met to
"increase collaboration and reduce substance abuse ".
2013 RCASA Grant Applications: We are preparing a competitive grant application for
$625,000 to obtain funds for 2 staff FTE's and supplies for October 1, 20.13- September 29, 2018.
The RCASA Director is working with a Technical Assistance Consultant and the School Grant
Consultant to support this application. Grants will be submitted on March 22, 2013. Awards
will be granted in September of 2013. We submitted a non - competitive renewal request for the
STOP Federal Grant in January of 2013. Notice of grant awards is anticipated this spring.
2012 RCASA Grant Applications: In the spring of 2012, RCASA applied for $625,000 under
the Federal Drug Free Communities Grant. Simultaneously, a request was built into the Town
Meeting Budget Presentation to support RCASA staff funding if the federal grant application
was denied. The total number of grants awarded in the U.S. for the RCASA federal funding
source was very small. In September 2012, RCASA was notified that their grant application was
not funded. Town funds were implemented in October of 2012 to offset costs following the
grant closeout on September 29, 2012. Also in the spring of 2012, RCASA applied for $200,000
to implement a new project called STOP Underage Drinking. This request was granted in the
amount of $193,032. In the fall of 2012, RCASA applied for two small grants to support youth
and alcohol compliance projects totaling $8,000 (small grant funds do not support staffing).
0
Current RCASA Grant Funding: Currently, RCASA has two grants in progress. We currently
receive town funds to offset staffing costs (described in the chart provided by B. LeLacheur)
SAMHSA
FEDERAL- $ 193,032
4 yr grant
2012-
RCASA
To partially support
STOP ACT
Sober Truth
(renewal
2016
Underage
staffing and supplies
The Medical
on Underage
annually)
Reading
Drinking
Foundation
THRU- Healthy
Drinking
Healthy
Strategic Plan; paid for
Prevention
Communities
(STOP)
RCASA consultant; 6
Project
Health
STATE $ 3,000
lx grant
2012-
RCASA
Youth will conduct 4
Resources in
PASS THRU-
STATE PASS $ 10,000.
2013
Youth Crew -
community
Action
Tobacco
Youth Crew
Educating
presentations on
(formerly
Prevention
Photovoice
community
tobacco advertising
Med.
Project
1700 photos shot
stakeholders
and participate in 2
Found.)
300 piece photo display
on tobacco
statewide events.
History of RCASA Funding: An outline of the $829,000 in
grant -funds received to date for all
of the RCASA
projects is summarized below.
Frame
Beiiefits
The Medical
STATE PASS $ 10,000
lx grant 2006
Reading
develop RCASA
Foundation
THRU- Healthy
Healthy
Strategic Plan; paid for
Communities
Communities
RCASA consultant; 6
Project
town staff trained in
9mo program
The Medical
STATE PASS $ 10,000.
lx grant 2008
RCASA
10 digital cameras
Foundation
THRU- Healthy_
Youth Crew
20 youth trained
Communities
Photovoice
Project
1700 photos shot
300 piece photo display
created
Recognized by MADD
and CADCA
The Medical
STATE PASS $ 10,000.,
lx grant 2008
RCASA
-500 piece art display
Foundation
THRU-
Youth Crew
designed by local
Tobacco
Block Project
children
Prevention
-25 classroom
presentations for
elementary children
conducted by RCASA
Youth
Attorney
STATE- $ 71,966
lx grant 2008
RCASA
Staffing; RCASA media
General's Office
Alcohol & Rx
Training &
products designed and
(funds from
Prevention
Development
advertised, • Police
Purdue Pharma
Project
training; surveys
lawsuit).
conducted; Selectman
trained; youth and
parent presentation;
alcohol policies
reviewed and changed,
MA Exec.
STATE-
$ 20,000.
lx grant
2008-
Reading
S officers trained in
Office of Public
Underage
(applied
2012
Police
compliance; Officers
Safety &
Alcohol
annually)
Alcohol
conducted 4 -6
Security
Enforcement
Compliance
compliance programs
per year x23 licencees.
Drug Free
FEDERAL-
$ 499,979.
5 yr
2008-
Reading
1.5 FTE, evaluation
Communities
Office of
grant
2012
Coalition
services, in state and
National Drug
(renewal
Against
national training for
Control Policy
annually
Substance
RCASA staff and 2
&
until
Abuse
officers, materials
SAMHSA.
2012)
development, Text a
Center for
Tip, Rx Round Up,
Substance
Youth Crew Programs
Abuse
developed
Prevention
SAMHSA Town
FEDERAL-
$ 3,000
lx
2008-
Community
RCASA hosted
Hall Event
Underage
stipend
2012
Dialogue
community dialogues
Drinking
(applied
Events
focused on underage
annually)
drinking. Youth
recruited
Health
STATE PASS
$ 3,750
lx grant
2011
RCASA
-12 youth locally
Resources in
THPU-
Youth Crew
trained
Action
Tobacco
Other
-105 surveys of tobacco
(formerly Med.
Prevention
Tobacco
retailers
Found.)
Product
-67 adults trained
Surveys
Project
-7 youth & 1 adult
received statewide
training
Health
STATE PASS
$ 5,000
lx grant
2011
RCASA
-15 youth trained
Resources in
THRU-
Youth Crew-
-Board of Health
Action
Tobacco
Banning
trained on key health
(formerly Med.
Prevention
Tobacco in
and legal issues
Found.)
Pharmacies
- Tobacco banned in 4
local pharmacies.
Health
STATE PASS
$ 3,000
lx grant
2012-
RCASA
Youth will conduct 4
Resources in
THRU-
2013
Youth Crew-
community
Action
Tobacco
Educating
presentations on
(formerly Med.
Prevention
community
tobacco advertising
Found.)
stakeholders
and participate in 2
on tobacco
statewide events.
advertising
SAMHSA
FEDERAL
$ 193,032
4 yr
2012-
RCASA
To partially support
Sober Truth on
grant
2016
Underage
staffing and supplies to
Underage
(renewal
Drinking
implement changes in 7
Drinking
annually)
Prevention
areas to reduce
Project
underage drinking
based on the University
of Virginia APPLE
Model.
$ 829,727
� W_
NO
Grant Results: A summary of the most recent Federal Drug Free Communities that was
closed out in September of 2012 is provided below.
Drug Free Communities Grant Period: 9/30/2007 - 9/29/2012
Fiscal agent
Town of Reading
Coalition
Reading Coalition Against Substance Abuse CASA
Grant Funds
Grant funds totalled $499,979. The town provided the in -kind match as required.
Grant Goals
Goal 1. Establish and strengthen local collaboration efforts
Goal 2. Reduce substance use among youth in Reading, MA
Goal: Results
Residents Collaboration with Town Stakeholders
✓ Developed an organizational structure to carry out prevention work
✓ Gathered data through school, police, faculty, parent, and youth surveys
✓ Trained 100 prevention advocates by forming our Board of Directors, Youth Crew, Student Club, and
prevention workgroups.
✓ Educated 5,000 residents on substance abuse issues.
✓ Hosted 12 community dialogues events
Policy Collaboration
✓ The Board of Selectman, Town Manager and Police partnered to develop the Alcohol Enforcement, Compliance
and Education program.
✓ Liquor policies were improved with help of a consultant. Key changes: 1) mandated Responsible Beverage
Service Education, 2) Enhanced penalties for sales to a minor 3) Police Supervisors appointed as "Agents of the
Liquor Licensing Board ".
✓ School Committee approved: mandatory breathalyzer policy at dances, school search/seizure policies, and
comprehensive Chemical Health Violation Regulations
✓ Youth Leaders worked with the Board of Health to ban tobacco sales in our 4 local pharmacies. Coalition
leaders improved a series of tobacco regulations.
✓ Town meeting adopted a public consumption by -law on marijuana. They also eliminated potential medicinal
marijuana dispensaries through a zoning by -law (pending AG approval)
Law Enforcement Collaboration
✓ Strengthened police enforcement to reduce minors' access to alcohol through compliance checks (88% pass rate
amongst local liquor licenses)
✓ Police implemented a "Text a Tip" program, our local anonymous tip line.
• Chief of Police developed strong enforcement protocols to better deal with minors and substance abuse.
• Police in concert with RCASA established the "Rx Round Up" and 5,600 bottles of unwanted medications.
School Collaboration
• Teen Screen Program implemented to screen for substance abuse at the 8°i and 10th grade levels.
• New Comprehensive Health Education Programs passed by the School Committee and Town Meeting.
Goal 2 Results
From 2005 -2011, the Reading Youth Risk Behavior Survey results indicated percentage declines in key areas.
High school age youth:
u Impaired driving rates (alcohol and/or drugs) declined by 4%
u Tobacco use declined in all areas including smokeless tobacco and cigar use
�1 Cigarette smoking declined by 14%
u Cigarette use before age 13 year olds went down by 8%
u Alcohol, marijuana, ecstasy, and methamphetamines use all declined by 2%
u Cocaine use went down 3%
Middle school age youth:
u The rate of youth driving with an impaired driver due to alcohol declined by 3%
u The rate of alcohol use declined by 10%
1) Cigarette use declined by 5%
u Use of marihuana and alcohol before age 13 declined by 2%
0
FR
HEADQUARTERS
READING FIRE DEPARTMENT
° Reading, Massachusetts 01867
QJ� +A(C0Re0
GREGORY J. BURNS, Chief
757 Main Street
BUS. Phone: 781- 942 -9181
STA. Phone: 781 -944 -3132
Fax: 781- 942 -9114
TO: Mr. Robert W. LeLacheur, Jr., Assistant Town Manager/Finance Director
FROM: Chief Gregory J. Burns
DATE: March 6, 2013
RE: FY 13 Salary Shortfall
I am projecting a budget deficit for the Fire Department's FY 13 salary account in the amount of
$110,000. The major factors in the budget deficit are the long term injuries to two Firefighters. One of
the ill Firefighters has retired as of January. These factors combined with the other shorter term injuries
and illnesses have combined to cause an increased demand on the overtime account and resulted in a
budget shortfall.
In an effort to mitigate some overtime costs due to the long term injuries we hired an additional
Firefighter on July 30, 2012. This new Firefighter was Massachusetts Firefighting Academy trained and
we were able to complete our in- house training and orientation period and have him trained and counted
as shift strength in three weeks.
Below is a breakdown of the missed shifts as of March 6, 2013 due to injuries and illnesses during FY
13:
Rank
Missed
Shifts
Dates
Reason
Category
Firefighter
124
Jul 1- Present
Shoulder Surgery
Injured on Duty
Firefighter
98
July 1 to January 14
Medical
Retirement
Firefighter
28
Jan 1 - Present
Shoulder Surgery
Injured on Duty
Firefighter
12
Jul 1- August 6
Internal Injuries
Sick
Firefighter
8
August 23 - September 2
Knee Injury
Injured on Duty
Firefighter
12
November 7 - November 25
Wrist Injury
Injured on Duty
Firefighter
11
January 2 - February 13
Pneumonia
Sick
Officer
14
September
Hand Injury
Sick
Total 307
The estimated deficit is an estimate based upon overtime patterns for recent payroll periods.
We're Your Friends for Life A
SECTION 3: Supplemental Information for the Town of Reading Retirement System
EXHIBIT F
Funding Schedule
Notes: Recommended contributions are assumed to be paid on July 1 and December 31.
hent (2) is asstttned to increase 4.5% per year.
d /rein 13) is calculated to increase 4.5% per year.
Fiscal 2012 appropriation is previously determined budgeted amount.
* SEGAL 19
(5)
Total Unfunded
{1)
(3)
Actuarial Accrued
(6)
Fiscal Year
(2)
Amortization of
(4)
Liability at
Percentage
Ended
Employer
Remaining
Total Plan Cost:
Beginning of Fiscal
Increase
June 30
Normal Cost
Unfunded Liability
(2)+(3)
Year
in Total Cost
n
2012
$1,351,841
$3,068,393
$4.420,234
$43,080,899
2013
1,412,673
3,130,761
4,543,434
43,174,599
2.79%
2014
1,476,243
3271,646
4,747,889
43,209,602
4.50%���
2015
1,542,674
3,418,870
4,961,544
43,098,321
4.50%
2016
1,612,094
3,572,719
5,184,813
42.822,715
450%
2017
1,684,638
3,733,491
5,418,129
42,363.042
4.50%
2018
1,760,447
3,901,498
5,661,945
41,697,715
4.50%
2019
1,839,667
4,077,066
5,916,733
40,803,144
4.50%
2020
1,922,452
4,260,534
6,182,986
39,653567
4.50%
2021
2,008,962
4,452,258
6.461,220
38,220,866
4.50%
2022
2,099,365
4,652,610
6,751,975
36,474,367
4.50%
2023
2,193,836
4,861,978
7,055,814
34,380,626
4.5090
2024
2,292,559
5,080,766
7,373,325
31,903,198
4.50%
2025
2,395,724
5,309,401
7,705,125
29,002,382
4.50%
2026
2,503,532
5,548,325
8,051,857
'25,634,953
4.50%
2027
2.616,191
5,798,000
8,414,191
21,753,868
4.50%
2028
2,733,920
6,058,909
8,792,829
17,307,948
4.50%
2029
2156,946
6,331,560
9,188,506
12,241,537
.4.50%
2030
2,985509
6,616,480
9,601,989
6.494,I29
4.50%
2031
3,119.857
-
3,119,857
-
-67.51%
Notes: Recommended contributions are assumed to be paid on July 1 and December 31.
hent (2) is asstttned to increase 4.5% per year.
d /rein 13) is calculated to increase 4.5% per year.
Fiscal 2012 appropriation is previously determined budgeted amount.
* SEGAL 19
SECTION 3: Supplemental Information for the Town of Reading Retirement System
timing
$1,136 1.48%
$12,520 5.45%
$435.6(Y2
7.67% $141,748
5.70% $642 0.32%
59,941
1.76% $750,252
6.41% $1,351,842 6.46%
EXHIBIT G
actuarial accrued liability'
- 251 -0.33%
11,402 4.96%
900,634 15.85%
368,059
Department Results
38,212
994,486
41,692,837
14,350,360
1,056,068
4,035,778
72,272,309
S134.440,050
6) Assets at actuarial value
25,369
806,426
30,149,299
9,145.757
693,875
3,215,180
47,323,245
91,359,151
7) Unfunded actuarial accrued
Storm Water
885 1.15%
Municipal
1,336,236 23.52%
509,807
20.49%
23,275 11.79%
27,927
liability: (5) - (6)
Management
Housing
Light
School
Sewer
Water
All Other
Total
1) Total normal cost
58,121 10.60%
533,54014.59%
5917.641 16.15%
3357,504 1437%
$18,454 934%
$50,453 8.94%
$1,768,948 15.12%
$3.154,661 15.07%
2) Administrative expense
allowance
224 0.29%
925 0.40%
25,307 0.45%
9.859 0.40%
509 0.26%
1,391 0.25%
48,784 0.42%
87,000 0.42%
3) Expected employee
2,599,329 2126%
4,543,434 20.77%
12)
Total employer cost for fiscal
contributions
-7,230 -9.43%
- 22,176 -9.65%
- 515,399 -9.07%
- 228236 -9.17%
- 18,333 -9.28%
- 42,087 -7.46%
- 1,081,351 -9.24%
- 1,914,812 -9.15%
4) Employer normal cost:
1,346.03921.70%
20.25%
28,46013.20%
76,41712.40%
2,716,299 126%
4,747,889 20.77%
(1) + (2) + (3), adjusted for
timing
$1,136 1.48%
$12,520 5.45%
$435.6(Y2
7.67% $141,748
5.70% $642 0.32%
59,941
1.76% $750,252
6.41% $1,351,842 6.46%
5) Total actuarial accrued
actuarial accrued liability'
- 251 -0.33%
11,402 4.96%
900,634 15.85%
368,059
liability
38,212
994,486
41,692,837
14,350,360
1,056,068
4,035,778
72,272,309
S134.440,050
6) Assets at actuarial value
25,369
806,426
30,149,299
9,145.757
693,875
3,215,180
47,323,245
91,359,151
7) Unfunded actuarial accrued
interest for fiscal 2012
885 1.15%
23,922 10.40%
1,336,236 23.52%
509,807
20.49%
23,275 11.79%
27,927
liability: (5) - (6)
12,843
188,060
11,543,538
5,204,603
362,193
820,598
24,949,064
43,080,899
8)
Payment on unfunded
actuarial accrued liability'
- 251 -0.33%
11,402 4.96%
900,634 15.85%
368,059
14.79%
22,633 11.46%
17,986
3.19916
1,747,927 14.94%
3,068,389 14.66%
9)
Total employer cost with
interest for fiscal 2012
885 1.15%
23,922 10.40%
1,336,236 23.52%
509,807
20.49%
23,275 11.79%
27,927
4.95%
2,498,179 21.36%
4,420,231 21.11%
10)
Projected payroll
76,640
229,919
5,680,636
2,488,140
197,495
564.293
11,697 255
20,934,378
11)
Total employer cost for fiscal
2013
2,210 2.76%
26,903 L 1.20%
1,288,076 21.70%
526.556
?0 25%
27,234 13.20%
73,126
12.40%
2,599,329 2126%
4,543,434 20.77%
12)
Total employer cost for fiscal
2014
2,309 2.76%
28,1141120%
1,346.03921.70%
20.25%
28,46013.20%
76,41712.40%
2,716,299 126%
4,747,889 20.77%
* Amortization payment equals fiscal 2012 budgeted appropriation less employer normal cost.
3,
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Q
*SEGAL 20
Library Building Committee
There is hereby established a Library Building Committee.
Background & Mission
The Reading Library Board of Trustees has applied for and been awarded (in October 2012) an
approximately $5.1 million construction grant by the Massachusetts Library Board of Commissioners.
This grant award was as a result of an application and extensive planning effort by the Reading
Public Library through its Board of Trustees and staff, with its OPM and Architect. The project is to
conduct a full renovation /reconstruction of the existing building, plus an addition of approximately
8,000 square feet. The project is intended to develop a building with a useful life of at least 50 years,
and a functional life of at least 20 years before any significant programmatic modifications are
required.
The Library Building Committee shall provide advice to the Facilities Director, who shall be
responsible for the management of the building project, and to the Town Manager who pursuant to
the Reading Home Rule Charter is responsible for the awarding of contracts and carrying out of
improvements to all public buildings except for the buildings of the School Department and the
Reading Municipal Light Department.
The Library Building Committee shall report periodically to the Library Board of Trustees, Town
Meeting, the Board of Selectmen and other bodies as requested on the progress of the Library
project.
The Library Building Committee shall:
(1) To the extent that it does not delay the process, give advice to the Town Manager on the
Architect and Owners Project Manager (OPM) selection for the project.
(2) Review the detailed options for renovation /reconstruction of existing space and addition of
additional space to the existing library building at 64 Middlesex Ave. including a discussion of
expected timelines and costs;
(3) Develop a recommended proposal for the final design. The Library Building Committee will base
its recommendation on the detailed program needs developed as part of the application process
for State aid, and approved by the Massachusetts Board of Library Commissioners.
(4) Monitor the bid process and make a recommendation as to the award of construction bids.
(5) Provide input into the arrangements for temporary space for the library during the construction
project.
(6) Monitor the construction process, working with the Facilities Director to determine how the project
is tracking with respect to the construction contract, timelines, and cost.
(7) Without delaying decisions, review and make a recommendation to the Facilities Director on
periodic payments including change orders.
Committee Membership
5
The Library Building Committee shall consist of eight (8) members appointed as noted below.
♦ 2 members of the Library Board of Trustees appointed by the Board of Trustees
♦ 2 members of the Library staff, which may include the Library Director, and who shall be
appointed by the Library Director
♦ One member of the Finance Committee appointed by the Finance Committee
♦ 3 residents of the community, at least 2 of whom have experience and expertise in construction
projects as an architect, structural or civil engineer, contractor, or construction manager,
appointed by a committee consisting of the Chairman of the Board of Selectmen, Chairman of the
Board of Library Trustees, and the Moderator
The terms of the members of the Library Building Committee shall be for three years, or until
the completion of construction and the issuance of the Certificate of Occupancy of the building
project, or until the filing of a final report with Town Meeting, whichever comes first.
Adopted 2 -26 -13 by the Board of Selectmen and Library Board of Trustees
0
TOWN OF READING
Finance Committee Liaisons — as of 3101/2013
Name /Address/Email Telephone Liaison Assignments.
David Greenfield ('05-14), Chair 781- 942 -2072 (H) Board of Selectmen
192 Woburn Street 617- 662 -7210 (W) Audit Committee
dsreenfieldna,statestreet.com Accounting/Finance /Assessors
we4g er ensAcomcast.net
Barry Berman ('07214), Vice Chair
54 Longview Road
bcbermana,comcast.net
bbermanafirstrepublic.com
Jeanne Borawski(' 12/-'l 5)
3 Deer Path Lane
Jeanne borawski(a)Iotmail.com
Mark Dockser ('10-13)
110 Beaver Road
mdockserftmail.com
Karen Herrick(' 13 -' 15)
karenherrickAremax.net
Paul McNeice ('13213)
20 Johanna Drive
pmcneice _,edgewater.com
JeffreyPerkins ('13215)
1 Coolidge Road
Jeffperk 1999(a-)Yahoo.com
781- 942- 7907(H) Schools
617- 478- 8507(W) Audit Committee
617- 723- 5744(H) Community Services
Public Safety
781 - 942- 7586(H) RMLD
617- 671- 5828(W) Public Works
781 - 872- 1187(H)
781 - 246- 6994(W)
781 - 854- 7468(H)
617 - 535- 8433(W)
Library & Bldg Committee
Schools
Paula Perry ('10214) 781- 944- 8224(H) Library
40 Beaver Road . Assessors
nine st:aet Pa)- ,l�jf eil
L 6\/, t 1, Ctjkn
Harold S. Torman ('04213) V 781- 942 -2794 (H) Public Works
77 Sunnyside Ave GIIZ @ tY � " Economic Development
1'1Q1S7 OM Schools
ADMIMSTRATION
Peter Hechenbleikner 942- 9043(W) Town Manager
phechenbleikner@ci.readiniz.ma.us
John Doherty 944- 5800(W) Superintendent of Schools
i doherty_AreadingA 12.ma.us
Sharon Angstrom
sangstromna,ci.reading m
Mary DeLai
mdelai@reading.klIma.us
Bob LeLacheur
blelacheur@ci.reading ma.us
942- 6604(W) Town Accountant
942- 5800(W) Assistant Superintendent/
Finance & Administration
942- 6636(W) Assistant Town Manager/
942- 9805(H) Finance Director
(3
DRAFT
Policy on Funding Other Post Employment Benefits (OPEB)
Finance Committee
June 2012
The Finance Committee ( FINCOM) of the Town of Reading hereby establishes
and adopts a Policy establishing a minimum target for annual OPEB funding in
both the General and Enterprise funds (as defined below). Further, the FINCOM
recognizes that circumstances may occur which would require the FINCOM to raise or
lower this minimum from time to time.
The FINCOM recognizes that the financial health of the Town of Reading is of
paramount importance to its residents who receive essential services; to its
bondholders who provide funding for long -term Town projects; to its vendors who
provide services and equipment to the Town; and to its current and retired employees.
This Policy on OPEB funding is designed to protect the community from a) the near -
term budget impact of a sudden change in law that would require such funding; and b)
the longer -term need to reduce a large liability.
Health Insurance Premiums are defined as the best estimate from the Town's
financial staff by early November of the cost of the Town's share of employee and
retiree premiums for the following fiscal year.
General Fund OPEB contribution: Not less than 5% of the estimated premium costs
for employees and retirees covered by the general fund will be set aside in the
following fiscal year as a preliminary OPEB contribution. It is expected that the
estimate will be improved by mid - February when final premium rates are released. The
preliminary OPEB contribution may be then adjusted higher or lower when final
premium rates vary from the initial estimate. This policy will help cushion the budget
process from any late adverse impacts of changes to health insurance premiums.
Enterprise Funds OPEB contribution: These funds are expected to fully fund the
OPEB liability annually, according to an actuarial schedule agreed to by the Town's
financial staff, and a funding term not to exceed thirty years.
rS
Finance Committee Meeting
January 22, 2013
For ease of archiving, the order that items appear in these minutes reflects the order in
which the items appeared on the agenda for that meeting, and are not necessarily the
order in which any item was taken up by the Board.
The meeting convened at 6:30 p.m. in the Police Community Room, 15 Union Street,
Reading, Massachusetts. Present were Finance Committee members Barry Berman, Paul
McNeice, Hal Torman, David Greenfield, Paula Perry, Karen Herrick, Jeff Perkins and
Jeanne Borawski; Vice Chairman Ben Tafoya, Secretary Richard Schubert, Selectmen
John Arena and James Bonazoli, Town Manager Peter Hechenbleikner, Assistant Town
Manager/Finance Director Bob LeLacheur, Office Manager Paula Schena; Library
Trustees David Hutchinson, Alice Collins, Richard Curtis, Cherrie Dubois, Andrew
Grimes and Vicki Yablonsky; Library Director Ruth Urell, Superintendent of Schools
John Doherty, Assistant Superintendent of Schools Mary Delai, Fred VanMagness, Amy
Lannon, Theresa Doyon, Demetra Restuccia, Amy Hennessy, Jeffrey Everson, Aileen
Bezarian, Rita Shetzi, Charlene Bazarian, Darlene Mercer Bruen, Meghan Young, Steven
Ryan, Charles Dady, Kevin Dady, Vincent Shanley, John T. Moran, Paul Dady, Bill
Brown, Oleda Dady, Nancy Daly, Marilyn and Harry Simmon.
A motion by Schubert seconded by Bonazoli to go into Executive Session to discuss
strategy with respect to the acquisition or sale of real estate and that the chair
declares that an open meeting may have a detrimental effect on the negotiating
position of the body and to reconvene in Open Session at approximately 7:00 p.m.
was approved on a roll call vote with all four members voting in the affirmative.
A motion by Doeler seconded by McNeice to go into Executive Session to discuss
strategy with respect to the acquisition or sale of real estate and that the chair
declares that an open meeting may have a detrimental effect on the negotiating
position of the body and to reconvene in Open Session at approximately 7:00 p.m.
was approved on a roll call vote with all eight members voting in the affirmative.
The Boards reconvened in Open Session and the Library Board of Trustees was called to
order.
Reports and Comments
Public Comment — Bill Brown asked if the Board of Selectmen are going to enforce the
law that the Finance Committee make their recommendation to Town Meeting seven
days ahead of time.
Fred VanMagness noted that Town Meeting is being asked to vote on a specific amount
for the Library but there is no mention of the amount in the Warrant Report.
Darlene Mercer Bruen, a City Council member from Woburn, noted that Woburn worked
with Reading to have Mass Highway not do any takings for the 128/93 interchange
to
Board of Selectmen Minutes — January 22, 2013 — page 2
project. Woburn said no to the electronic billboards and they are strongly against it. She
understands the temptation of money but the signs are a distraction and ugly. The
billboard company will offer mitigation but there is no value to that if the property values
go down. She urged the Board to be a good neighbor and vote against the electronic
billboards. Richard Schubert noted that he worked with Darlene for five years on the
128/93 Task Force and thanked her for coming out this evening.
Charlene Bazarian submitted a petition with 200 signatures to the Board. Everyone who
signed it is against the electronic billboard. She noted that this intersection is known as
one of the most dangerous highway intersections and she can't image, putting a billboard
there.
If
Discussion/Action Items
Review STM Article 6 — Library Project Jointly with the Finance Committee and Board
of Library Trustees — The Town Manager noted that the Finance Committee met with the
Library Board of Trustees at their last meeting and asked for cost of project and the order
of magnitude.
Library Board of Trustees Chairman David Hutchinson reviewed the process to date. He
noted that the Board got estimates of various options, but the costs have risen over the
last four years. The project was presented to the State in 2010. The Town needs to
approve within six months or we will lose State funding. The library needs improvements
that the State deems sufficient so we really can't tweak the design. The cost of the project
is $10.1 million plus and additional $4.8 million in soft costs. The Town's cost will be
$9.8 million after the State pays $5.1 million.
David Hutchinson noted that the Finance Committee wanted to know what would happen
if we didn't do the project.. The bottom up comparison is that it will take millions to
address the needs of the 100 year old building and it would be money poorly spent.
Library Director Ruth Urell passed out a list of architect estimates.
Selectman Richard Schubert asked what had changed since 2010 and Ruth Urell noted
that the hard costs have increased $800,000. The contingency was also very low and
when they reviewed the estimates this November they adjusted the cost. There is also the
cost of moving and temporary quarters.
The Town Manager noted that there was a working group consisting of two architects and
an engineer and they agree with the figures.
John Arena asked if it would be possible to breakdown the $7,500,000 to renovate the
existing building. Richard Smith noted that it won't be much different than what is here
and if we take out the State funding there won't be any improvements. Some things
cannot be accomplished without the addition.
David Greenfield noted that this building has needed work for a long time. It has
fundamental structural issues and if we take the money out of capital it will be coming
(9
Board of Selectmen Minutes — January 22, 2013 — page 3
out of an already strained budget and we will end up spending millions. He feels it is
better to get an override and get in shape for the next 50 years.
Barry Berman noted that emergency money is needed every year for Library repairs. It is
fiscally prudent to get money from the State. This is our tax payer money coming back to
Reading. He doesn't want to leave it on the table. We only get one chance and we should
do it righ
James Bon li noted that he is concerned regarding our lack of methodology and
process. I cost the taxpayers another $40 and if housing is flipping then we will
have a schoo roblem.
The Town Manager noted that we had no idea of the cost of a temporary location until
they started looking.
Jeanne Borawski thanked the Library Board for the additional information. Her concern
is for the other capital projects going forward..
Town Meeting member Fred VanMagness asked how many different alternatives were
considered and asked if we would be better off just straight rebuilding. He noted there are
no numbers in the Warrant Report on this Article and he noted that all other projects were
done with research. Richard Schubert noted the project has been around for a while and
people can make a decision on schematic numbers.. David Greenfield noted that Town
Meeting will get the information and there is enough information to make a decision. He
sees no value in delaying.
Bob LeLacheur indicated the plan is to send an email out to Town Meeting with the
information.
A motion by Berman seconded by Torman for the Finance Committee to accept
Article 6 as written as approved by a vote of 8 -0 -0.
A motion by Berman seconded by Herrick to adjourn the Finance Committee
meeting at 8:40 p.m. was approved by a vote of 8 -0 -0.
Respectfully submitted,
Secretary
♦ - $37,000 pickup truck replacement moved to FY17;
♦ - $25,000 reduce amount of general sewer main projects from $75,000 to $50,000.
FY15: 4200,000
♦ +$300,000 West St. sewer station project moved out to FY15;
♦ +$120,000 truck replacement moved up from FY17;
♦ - $100,000 reduce amount of general sewer main projects from $150,000 to $50,000.
♦ - $520,000 Batchelder sewer station moved out to FY16
FYI to FY23:
♦ Various projects rearranged by priorities and projected costs updated.
Storm Water Enterprise Fund
FY14: 0
♦ Reduce MS4 permit consulting & lab testing from $50,000 to $25,000
♦ Increase Drainage improvement projects from $140,000 to $165,000
FY15 to FY22:
♦ Saugus and Aberjona river projects moved out two years
♦ Design work now FY17 and FY18; project debt now begins in FY20
♦ Drainage improvement project funding adjusted to result in generally level capital requests for the next
several years
Finance Committee Report:
Bylaw Committee Report: No report.
i
/ �ARTIC E 5 To see if the Town will vote to transfer funds into the Sick Leave Stabilization Fund, or
,.Lakg,a6y other action with respect thereto.
Board of Selectmen
Background: This Stabilization Fund is set up to fund sick leave buyback for certain employees when they
leave the Town, usually through retirement. Since wage line items in many Town departments are relatively
small and budgets are built about 18 months in advance, even a typical six -month retirement notice is not
sufficient to be able to fund this liability ahead of time.
This benefit does not exist for mid- and higher -level management and other professional positions, and it is
important to note that it is being phased out with employee turnover in every Town position. As of June 30,
2012 the total liability for Town employees was estimated to be a bit over $600,000.
This summer we will study the liability from an actuarial viewpoint to determine if this Stabilization Fund method
is optimal, and also to determine the best future funding plan. In the meanwhile, a transfer from Free Cash to
this Stabilization Fund of $100,000 will adequately cover the funding request in Article 6 and leave a balance
available to a future Town Meeting when needed.
Finance Committee Report:
5
Bylaw Committee Report: No report.
4►RTICLE 6 ,� To see if the Town will vote to amend one or more of the votes taken under Article 13 of
the Warrant -of the Annual Town Meeting of April 23, 2012 as amended under Article 4 of the Warrant of the
Subsequent Town Meeting of November 13, 2012 and under Article 4 of the January 28, 2013 Special Town
Meeting; and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds,
or otherwise, as the result of any such amended votes for the operation of the Town and its government, or
take any other action with respect thereto.
Board of Selectmen
Background: The following budget amendments are proposed for the FY13 budget:
General Fund — Wages and Expenses
Account Line
Description
Decrease
Increase
B99 - Benefits
Health Insurance premiums - $380,000
$0
OPEB contribution +$380,000
C99 - Capital
Schools: school space needs - $250,000
$200,665.02
Town Facilities: Main Street Fire station radio
equipment repairs (paid by insurance claim)
+$49,334.98*
D99 — Debt Service
Killam & Birch Meadow Green Repair projects
$30,000
K91 — Community
Retirement
$10,313 **
Services wages
M91 — DPW wages
Retirements 2
$38,129 **
M92 — DPW expenses
Highway — sidewalk repairs $6,000
$11,000
Highway — street signs $5,000
M93 — Snow & Ice
$100,000
M94 — DPW Street
$ 25,000
Lights
M95 — DPW Rubbish
Collection & solid waste disposal
$100,000
N91 — Public Safety
Fire -retirement $15,089 **
$125,089
wages
Fire OT $110,000
N92 — Public Safety
Police Academy tuitions — reimbursed by
$16,500
expenses
employees directly to the General Fund $12.000
New police officer — uniform $4,500
U99 - Schools
School Department — purchase new curriculum
$250,000
Subtotals
$325,665.02
$581,031
Net Operating Expenses
$255,365.98
From Tax Levy, State Aid and Other Local
$142,500
Receipts
*From Insurance payments
$49,334.98
* *From Sick Leave Buyback Fund
$63,531
Finance Committee Report:
Bylaw Committee Report: No report.
6
FY14 Budget Meetings
Conservation - Wetlands Protection Fund
* year -to -date figures
Pages
48 -56
Fa a
FY14 Budget Meetings
Community Services
• Regional Veterans District with Melrose, Saugus & Wakefield (details
to be determined)
• Vet's aid level funded at $250,000; run rate is about $230,000 today
$250AW -
K- I - - ---------- -
$50,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FYII FY12 FY13
Pages
48-56
5�Oorl
FY14 Budget Meetings
Library
Total FY14 budqet +1.8 %; Wages +2.3% & Expenses +0.4%
• Budget change is +2.6% when FY13 sick leave buyback is excluded
• No change in staffing
• Budget does not change with regard to a possible building project
• Some technology expenses were moved to the Finance department
• Materials budget complies with 15% Municipal Appropriation
Requirement
=I
Pages
57 -62
r
STS: JYf•OMlP9�
FY14 Budget Meetings
Police
Total FY14 budqet +2.7 %; Wages +2.8% & Expenses +0.4%
• Budget change is +3.1 % when FY13 sick leave buyback is excluded
• No changes in staffing from FY13 levels (as amended at November
2012 Town Meeting)
• RCASA wages reflect full costs; $40,794 grant shown as offset (see
next slide)
• Training budget doubled to $20,250
• OT increased 1.8%
• Expenses nearly level funded
Pages
63 -66
FY14 Budget Meetings
RCASA — Financial Overview
Pages
63 -66
IS
r1,
FY14 Budget Meetings
RCASA - Program Overview
Drug Free Communities Grant Period: 9/30/2007- 912912012
• Grant Funds total $499,979. The town provided the in -kind match as required
• Grant Goats
— Goal 1. Establish and strengthen local collaboration efforts
— Goal 2. Reduce substance use among youth in Reading
Goal 1: Results
— Residents Collaboration with Town Stakeholders
— Policy Collaboration
— Law Enforcement Collaboration
— School Collaboration
Goal 2: Results
— High school age youth
— Middle school age youth
UQI
Pages
63 -66
F �
a �$
j sx:rtc t'�
FY14 Budget Meetings
Dispatch
Total FY14 budget +1.4 %; Wages +1_5% & Expenses unchanged
No changes in staffing from FY13 levels
• Grant shown as offset to wages — no change from FY13
Expenses level funded
s •s
ti
FY14 Budget Meetings
Fire /EMS
Total FY14 budget +4.2 %; Wages +4.1% & Expenses +7.2%
• No changes in staffing from FY13 levels
• OT increased by 2.5% to $364,000 as we try to find proper long -term
fully staffed OT level
• Ambulance billing services RFP currently underway
• Increase needed in ambulance services — medical provider now
charging ($6,000) because of extra services required by state
Pages
69 -72
Gas
0
FY14 Budget Meetings
Fire /EMS
Pages
69 -72
m- I
� a
� i � � • a as
Benefits
Employee /Retiree Benefits:
= Retirement: +4.5% assessment is above long -term target +2.5% rate
OPEB: $450,000 contribution also serves as a cushion against health
insurance premium increases above +8%
Health Insurance:
➢ FY13 actual health insurance expenses running $400k below budget
• Enrollment unchanged (Town -1%; Schools +1%)
• Trial opt -out program: 9 participants net Reading savings of $62,866
➢ Renewal rates due mid February 2013, assume +8% on lower FY13 base
A Lower actual health insurance costs will reduce the use of Free Cash
= Other: very small changes combined
M
x
a a
i
S� °)KOR'gR
FY14 Budget Meetings
Capital &Debt
FY14 projected revenues (excluding free cash) $79.22 million
excluded debt payments -$1.51
MSBA payments for Coolidge debt
Net Available Revenue $76.89
FINCOM 5% of NAR = debt +capital $ 3.84
Net Included debt service (NID) 2.04
Target for Capital (min) $ 1.80
FY14 CAPITAL FUNDING $ 2.10 million
Sources: General fund $ 1.64
Sale of Real Estate fund $ 0.20
40R Stabilization fund $ 0.26
FY14 Budget Meetings
Community Services
Total FY14 budget +9.0 %; Wages +1.4% & Expenses +22.1%
• No significant change in staffing
• Wetlands revolving fund used as offset for a portion of the
Conservation Administrator's increased hours (from 23 to 26 /wk)
• Inspections revolving fund used as offset for a portion of backup
building inspector's hours
• Continue Regional Health division with Melrose & Wakefield
One -time $75,000 for consulting help to overhaul Zoning Bylaws
(other department expenses up 4.5 %)
Mosquito control all outsourced — more expensive since DPW staff
should no longer perform some of the tasks.
Pages
48 -56
BOO a
FY14 Budget Meetings
Capital —Ten Year Outlook
FINCOM 5% minimum policy
• + additional funding to FY15 `from
energy savings' to pay for
performance contracting debt
• + 40R one -time funds
General Fund
• + sale of real estate funds (ends in
FY16)
• + 40R funds (ends in FY15)
Fo, 3p' I!KOR4��0
FY14 Budget Meetings
Capital - Facilities
FY14 Budget Meetings
Capital — Public Safety &Technology
0
FY14 Budget Meetings
Capital - Public Works
4�
FY14 Budget Meetings
Capital -Road Improvements
1.1117
1400
1200
pit
ROADS $600.000 C:hantPr • � �
90 Funds , O."t
200
In FY11 increased
from $450k 0
to $600k
Cumulative Annual Spending
FY09 FY10 FY11 FY12 FY13 FY14
-4—local -f -other state
FY12 refinancing
FY14 Budget Meetings
FY13 -22 saved $500k inside tax levy
FY14 saved $125k
FY13 -22 saved $3.8 mil. outside levy
FY14 saved $499k
Possible future debt
$1.5 mil. cemetery garage (FY14)
$1.5 mil. DPW garage (FY15)
$9.8 mil. Library project (excluded)
$3.0 mil. Killam repairs (excluded)
Debt
Inside Tax
Excluded
Levy
Debt
TOTAL
$2.04
$2.33
($ millions)
Principal
$1.59
$1.73
Interest
$0.45
$0.61
Town
$2.04
$1.51
share
MSBA
None
$0.82
share
NMI
FY14 Budget Meetings
Fire/EMS
Fire R"ponse U.-s- Catagory
ut
Smoke
Pub6c m
Alarm
Electrical
Cquipment
Hazarclou%
ROe.ows
SpecoAlizod
Rescue
O"tude Files
vehk le F fres Motor'
Fats: Its Vehicle
Strmtunft CfAsh
- ----------
EMS Runs 1996 to 2012
2,400
2,200
2,000
1,8w . .. . ..........
cc 1.600
0
111.400
1.200
1,000
Boo
19% 2001 2006 2012
Year
I I
Pages
69-72
Dave Greenfield
Chairman
Town of Reading Finance Committee
Dear Dave
On November 13, 2001 by a vote of Town Meeting A Trust Fund was set up to insure
that the flowers placed on veterans graves would be forever . Under the provisions of the
Trust all funds donated prior to July 1,2003 could be not expended , only the interest ,
donations made after that date where split 75 % going to the nonexpendable side and the
remainder to the expendable side .
The original goal of $90,000 was never meet the fund stated with approximately $ 71,000
. The interest rates at the time allowed the fund to cover the cost of flowers , ( at that time
approximately $ 4,500 ) but as we both know interest rates tanked and the fund started to
pay out more than the interest earned . Thought the efforts of Bob Keating ( cemetery
director) he found a less costly supplier, and mother and daughter that made artificial
pillows and wreaths that saves approximately $ 600 each year. In addition to the four
cemeteries there are eleven other veterans markers and plaques that flowers are placed
at.
The Town Manager stated that the fund had over $ 100, 000 .00 in it, he is correct but
because of the terms of the Trust only just over $ 25,000 that can be used .Currently the
flowers cost between $ 3,5 00 and $ 3,600 per year, each year between 25 and 35
veterans pass mostly WWII and Korean, with less veterans that number should
downturn , an increase in the price of the flowers would increase the future costs ...
The Trustees are not concerned at present but are concerned about the long term that the
fund will run out unless supplemented by the Town or another fund raising effort is
undertaken .
The men and women of Reading served this town and country and in some cases gave
their lives and if the Town can not see fit to honor them each year with a flower we
should be ashamed of ourselves.
Sincerely Yours
William C. Brown
U.S.A.F 1950- 1954
Gen'I Fund FY13
8.7%
Gen'I Fund FY15
FY15 wages FY15 Budget DFC Grant STOP Grant Surplus
Program Director 37.5 $ 35.75 $ 74,242.45 $ 57,924.85 $ 16,317.60 0.4 $ -
Community Outreach Coordinator 37.5 $ 21.33 $ 44,296.26 $ 19,819.86 $ 24,476.40 0.6 $ -
TOTAL 75.0 $ 118,538.71 $ 77,744.71 $ - $ 40,794.00 1.0 $ -
4.6%
Gen'I Fund FY16
FY16 wages FY16 Budget DFC Grant STOP Grant Surplus
Program Director 37.5 $ 35.75 $ 76,469.72 $ 60,152.12 $ 16,317.60 0.4 $ -
Community Outreach Coordinator 37.5 $ 21.33 $ 45,625.15 $ 21,148.75 $ 24,476.40 0.6 $ -
TOTAL 75.0 $ 122,094.87 $ 81,300.87 $ - $ 40,794.00 1.0 $ -
4.6%
Assume +3% in annual wages chages
No FY13 transfer needed at November 2012 Town Meeting but the FY14 budget will get a bit of a bump beyond +3%
FY13 wages
FY13 Budget
DFC Grant
STOP Grant
Surplus
Program Director
37.5
$
35.75
$ 17,495.16
$ -
$ 17,495.63
0.4
3 mos.
Community Outreach Coordinator
19.0
$
21.33
$ 5,288.77
$ -
$ 5,290.09
0.6
3 mos.
TOTAL
56.5
$ 22,783.93
$ -
$ 22,785.72
$
-
1.0
$ -
Program Director
37.5
$
35.75
$ 52,485.47
$ 52,485.00
$
12,238.20
0.4
$ 12,237.73
9 mos.
Community Outreach Coordinator
37.5
$
21.33
$ 31,315.11
$ 15,865.00
$
18,357.30
0.6
$ 2,907.19
9 mos.
TOTAL
75.0
$ 83,800.58
$ 68,350.00
$ -
$
30,595.50
1.0
$ 15,144.93
Gen'I Fund
FY14
FY14 wages
FY14 Budget
DFC Grant
STOP Grant
Surplus
Program Director
37.5
$
35.75
$ 72,080.04
$ 55,762.44
$
16,317.60
0.4
$ -
Community Outreach Coordinator
37.5
$
21.33
$ 43,006.08
$ 18,529.68
$
24,476.40
0.6
$ -
TOTAL
75.0
$ 115,086.12
$ 74,292.12
$ -
$
40,794.00
1.0
$ -
8.7%
Gen'I Fund FY15
FY15 wages FY15 Budget DFC Grant STOP Grant Surplus
Program Director 37.5 $ 35.75 $ 74,242.45 $ 57,924.85 $ 16,317.60 0.4 $ -
Community Outreach Coordinator 37.5 $ 21.33 $ 44,296.26 $ 19,819.86 $ 24,476.40 0.6 $ -
TOTAL 75.0 $ 118,538.71 $ 77,744.71 $ - $ 40,794.00 1.0 $ -
4.6%
Gen'I Fund FY16
FY16 wages FY16 Budget DFC Grant STOP Grant Surplus
Program Director 37.5 $ 35.75 $ 76,469.72 $ 60,152.12 $ 16,317.60 0.4 $ -
Community Outreach Coordinator 37.5 $ 21.33 $ 45,625.15 $ 21,148.75 $ 24,476.40 0.6 $ -
TOTAL 75.0 $ 122,094.87 $ 81,300.87 $ - $ 40,794.00 1.0 $ -
4.6%
Assume +3% in annual wages chages
No FY13 transfer needed at November 2012 Town Meeting but the FY14 budget will get a bit of a bump beyond +3%
Wetland Protection Fees
Summary of Activity FY10 -FY13
Beginning Balance at 7/1/09 8,570.93
Wetland Filing Fees Revenue FY 2010
2,505.00
Wetland Filing Fees Revenue FY 2011
5,098.85
Wetland Filing Fees Revenue FY 2012
6,487.05
Wetland Filing Fees Revenue FY 2013
1,640.00
Total Revenue FY10 -FY13
15,730.90
Conservation Salary Support FY 10
6,000.00
Conservation Salary Support FY 11
6,000.00
Conservation Salary Support FY 12
-
Conservation Salary Support FY 13
2,000.00
Total Salary Support FY10 -FY13
14,000.00
Wetland Fee Dues & Membership FY10 -
Wetland Fee Dues & Membership FY11 190.00
Wetland Fee Dues & Membership FY12 -
Wetland Fee Dues & Membership FY13 418.75
Total Dues & Membership FY10 -FY13 608.75
Total Available Balance 9,693.08
1
02/07/2013 14:50 (TOWN OF READING
sangstrom YEAR -TO -DATE BUDGET REPORT
FOR 2013 08
ORIGINAL TRANFRS/
APPROP ADJSTMTS
4110 WETLAND PROTECTION FEES STATE
O1 REVENUES
41101430 432120
WETLAND FEES FILIN
0
2010/01/000764
07/31/2009
CRP
- 262.50
REF
69244
2010/02/000383
08/14/2009
CRP
- 342.50
REF
74342
2010/02/000826
08/31/2009
CRP
-67.50
REF
76372
2010/02/000826
08/31/2009
CRP
- 275.00
REF
76151
2010/04/000140
10/02/2009
CRP
- 800.00
REF
84016
2010/04/000140
10/02/2009
CRP
-67.50
REF
84015
2010/05/000441
11/13/2009
CRP
- 392.50
REF
101501
2010/06/000864
12/24/2009
CRP
-95.00
REF
108383
2010/10/000152
04/02/2010
CRP
-67.50
REF
154165
2010/12/001197
06/24/2010
CRP
-67.50
REF
179598
2010/12/001197
06/24/2010
CRP
-75.00
REF
179599
2010/12/001197
06/24/2010
CRP
-67.50
REF
179604
2010/12/001197
06/24/2010
CRP
75.00
REF
179620
2011/03/000171
09/07/2010
CRP
-67.50
REF
200238
2011/05/000436
11/10/2010
CRP
-67.50
REF
224977
2011/07/000202
01/06/2011
CRP
- 328.85
REF
235124
2011/07/000202
01/06/2011
CRP
328.85
REF
236068
2011/07/000202
01/06/2011
CRP
-67.50
REF
236070
2011/08/000145
02/03/2011
CRP
- 387.50
REF
253326
2011/08/000631
02/15/2011
CRP
-67.50
REF
260111
2011/08/000631
02/15/2011
CRP
- 1,287.50
REF
260085
2011/09/000241
03/07/2011
CRP
- 762.50
REF
271115
2011/10/000988
04/28/2011
CRP
- 537.50
REF
292009
2011/11/000551
05/17/2011
CRP
- 262.50
REF
296628
2011/12/000371
06/09/2011
CRP
- 1,262.50
REF
300297
2012/01/000610
07/28/2011
CRP
-42.50
REF
316369
2012/03/000473
09/15/2011
CRP
- 262.50
REF
327870
2012/03/000473
09/15/2011
CRP
-67.50
REF
327872
2012/03/000473
09/15/2011
CRP
- 262.50
REF
327880
2012/04/000251
10/06/2011
CRP
- 762.50
REF
334732
2012/05/000543
11/16/2011
CRP
- 795.50
REF
351764
2012/05/000543
11/16/2011
CRP
- 537.50
REF
351769
2012/05/000543
11/16/2011
CRP
- 262.50
REF
351772
2012/05/000689
11/22/2011
CRP
- 387.50
REF
353070
2012/07/000961
01/23/2012
CRP
- 1,512.50
REF
372548
2012/08/000747
02/16/2012
CRP
- 690.50
REF
387398
2012/09/000143
03/01/2012
CRP
-67.50
REF
397380
2012/09/000255
03/06/2012
CRP
-67.50
REF
399638
2012/10/000524
04/17/2012
CRP
- 95.00
REF
415767
2012/11/000606
05/16/2012
CRP
- 317.50
REF
428273
00
REVISED
BUDGET
00
READING LLC
DENNIS BREARLEY
EUGENE J WARE
170 MAIN ST, READING
MAX GABRIELLO
ERIK KRAMER
COLLINS DEVELOPMENT
STEPHEN LEACH
MICHAEL FABIANO
PATRICK BISHOP
CONRAD & ANDREA QUIR
MILAD SABERI
Reversal / 179599
ANDREW D PYWELL
DAVID & BIRGIT MARTI
JOHN MCCRACKEN
Reversal / 235124
JOHN MCCRACKEN
VANASSE- BOSTON GASS/
DAVID LUSK
PULTE GROUP
E CARS OF NEW ENGLAN
NORTHEAST CUTLERY VA
NEPONSET VALLEY SURV
PROVIDENCE REALTY -CE
JULIE HAROUTUNIAN
AUSTIN PREP SCHOOL
MICHAEL DIBACCO
HANCOCK BUILDING ASS
MARION & RALPH WILSO
BASBANES ASSOCIATES
JOHNSON WOODS REALTY
PETER A DRISCOLL
NSTAR ELECTRIC & GAS
CAROLYN FLORENCE LLC
COMM OF MASS DEPT OF
SCOTT CASTIGLIA
E. DEBRA SWANCON
CPRMERSTONE CONSTUCT
GRIFFIN ENGINEERING
IPG 1
glytdbud
JOURNAL DETAIL 2010 1 TO 2013 8
YTD ACTUAL ENCUMBRANCES
- 1,640.00 .00
RGB 2009 -23
RGB 2009 -25
RGB 2009 -27
RGB 2009 -23
RGB 2009 -28
RGB 2009 -29
RGB 2009 -35
RGB 2009 -38
RBG 2010 -7
RGB 2010 -13
RGB 2010 -15
RGB 2010 -14
RGB 2010 -15
RGB #2010 -20
RGB 2010 -26
CONSCOMM WETLANDS FEES
CONSCOMM WETLANDS FEES
RGB #2010 -29
RGB- 2011 -2
RGB #2011 -3
RGB #2011 -4
RGB 2011 -5
RGB - 2011 -9
RGB #2011 -10
RGB #2011 -12
RGB - 2011 -16
NO1- 101WILLOW
N01 424 GROVE ST
NO1 -LOT 3 KYLIE DRIVE
NOI 1198 MAIN STREET
ANRAD 270 -0593
N01- 270 -0591
NO1 #719
NOTICE OF INTENT
CONSCOMM WETLANDS FEES
NO INTENT CAMP CURTIS
NOTICE OF INTENT
NOTICE OF INTENT
NOTICE OF INTENT STATE
FILING FEES
AVAILABLE PCT
BUDGET USED
1,640.00 100.0%
02/07/2013 14:50 (TOWN OF READING IPG 2
sangstrom YEAR -TO -DATE BUDGET REPORT glytdbud
FOR 2013 08 JOURNAL DETAIL 2010 1 TO 2013 8
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
41101430 432120 WETLAND FEES FILIN
2012/11/000938 05/24/2012 CRP
2012/12/000240 06/07/2012 CRP
2012/12/000523 06/14/2012 CRP
2012/12/001148 06/28/2012 CRP
2013/01/000743 07/26/2012 CRP
2013/02/000378 08/13/2012 CRP
2013/02/000951 08/30/2012 CRP
2013/03/000530 09/19/2012 CRP
2013/03/000530 09/19/2012 CRP
2013/06/000979 12/28/2012 CRP
2013/07/000660 01/16/2013 CRP
2013/07/000660 01/16/2013 CRP
TOTAL REVENUES
03 SALARIES
41103511 511003 WETLAND FEE RVLV D
2010/08/000882 02/24/2010 GEN
2011/08/000159 02/04/2011 GEN
2013/06/000292 12/06/2012 GEN
TOTAL SALARIES
05 EXPENSES
41101501 500010 WETLAND FEE BUDGET
2010/01/000764 07/31/2009 CRP
2010/01/000867 07/01/2009 BUC
2010/02/000383 08/14/2009 CRP
2010/02/000826 08/31/2009 CRP
2010/02/000826 08/31/2009 CRP
2010/04/000140 10/02/2009 CRP
2010/04/000140 10/02/2009 CRP
2010/05/000441 11/13/2009 CRP
2010/06/000864 12/24/2009 CRP
2010/10/000152 04/02/2010 BUA
2010/12/001197 06/24/2010 BUA
2010/12/001197 06/24/2010 BUA
-50.00 REF 430748
-67.50 REF 433004
-67.50 REF 434936
- 171.05 REF 439103
- 262.50 REF 451529
-67.50 REF 456812
-67.50 REF 459976
- 262.50 REF 463886
- 262.50 REF 463889
- 387.50 REF 494363
-67.50 REF 502250
- 262.50 REF 502252
0
KERRI A STONE
RONALD MCLAUGHLIN
ANGELA J MCCOLGAN
gALAXY CONTRACTING I
SAGE DEVELOPMENT COR
JANET LUSK
ERIC MCBRINE
FRE BUILDING CO., IN
FRE BUILDING CO., IN
SULLIVAN ENGINEERING
BENJAMIN J. FINNEGAN
BENJAMIN FINNEGAN
MINOR PROJECT. KERR STONE
NOTICE OF INTENT
TREASURE FILING FEE NOI
NOI JAIME MIRON
NOTICE OF INTENT
NOI 20 EASTWAY
NOI /TC 12 -20 MCBRINE
NOI- FAFARD
NOI -KAY STREET RDG RLTY
NOI 12 270
NOI 13 BEN FINNEGAN
NOI 13
00 .00 - 1,640.00 .00 1,640.00 100.0%
0 .00
6,000.00 REF TRANSF
6,000.00 REF WETLND
2,000.00 REF WETLND
0 .00
00 2,000.00 .00 - 2,000.00 100.0 %*
TRANSFER TO CONSERVATION
TRANSFER to 11713511 596130
TRANSFER TO 11713511 596130
.00 2,000.00 .00 - 2,000.00 100.0%
10,472
1,640.00
12,111.83
262.50
REF
69244
READING LLC
9,239.74
REF
342.50
REF
74342
DENNIS BREARLEY
275.00
REF
76151
170 MAIN ST, READING
67.50
REF
76372
EUGENE J WARE
67.50
REF
84015
ERIK KRAMER
800.00
REF
84016
MAX GABRIELLO
392.50
REF
101501
COLLINS DEVELOPMENT
95.00
REF
108383
STEPHEN LEACH
67.50
REF
MS
67.50
REF
MS
75.00
REF
MS
00 .00 12,111.83
RGB 2009 -23
ORIGINAL BUDGET 2010
RGB 2009 -25
RGB 2009 -23
RGB 2009 -27
RGB 2009 -29
RGB 2009 -28
RGB 2009 -35
RGB 2009 -38
0%
02/07/2013 14:50 (TOWN OF READING IPG 3
sangstrom YEAR -TO -DATE BUDGET REPORT glytdbud
FOR 2013 08
41101501 500010
2010/12/001197
2010/12/001197
2011/01/000945
2011/03/000171
2011/05/000436
2011/07/000202
2011/07/000202
2011/07/000202
2011/08/000145
2011/08/000631
2011/08/000631
2011/09/000241
2011/10/000988
2011/11/000551
2011/12/000371
2012/01/000610
2012/01/000742
2012/03/000473
2012/03/000473
2012/03/000473
2012/04/000251
2012/05/000543
2012/05/000543
2012/05/000543
2012/05/000689
2012/07/000961
2012/08/000747
2012/09/000143
2012/09/000255
2012/10/000524
2012/11/000606
2012/11/000938
2012/12/000240
2012/12/000523
2012/12/001148
2013/01/000743
2013/01/000967
2013/02/000378
2013/02/000951
2013/03/000530
2013/03/000530
2013/06/000979
2013/07/000660
2013/07/000660
ORIGINAL
APPROP
WETLAND FEE BUDGET
06/24/2010
BUA
67.50
REF
06/24/2010
BUA
-75.00
REF
09/29/2010
BUC
5,744.74
REF
09/07/2010
BUA
67.50
REF
11/10/2010
BUA
67.50
REF
01/06/2011
BUA
328.85
REF
01/06/2011
BUA
- 328.85
REF
01/06/2011
BUA
67.50
REF
02/03/2011
BUA
387.50
REF
02/15/2011
BUA
67.50
REF
02/15/2011
BUA
1,287.50
REF
03/07/2011
BUA
762.50
REF
04/28/2011
BUA
537.50
REF
05/17/2011
BUA
262.50
REF
06/09/2011
BUA
1,262.50
REF
07/28/2011
BUA
42.50
REF
07/01/2011
BUC
3,984.78
REF
09/15/2011
BUA
262.50
REF
09/15/2011
BUA
67.50
REF
09/15/2011
BUA
262.50
REF
10/06/2011
BUA
762.50
REF
11/16/2011
BUA
795.50
REF
11/16/2011
BUA
537.50
REF
11/16/2011
BUA
262.50
REF
11/22/2011
BUA
387.50
REF
01/23/2012
BUA
1,512.50
REF
02/16/2012
BUA
690.50
REF
03/01/2012
BUA
67.50
REF
03/06/2012
BUA
67.50
REF
04/17/2012
BUA
95.00
REF
05/16/2012
BUA
317.50
REF
05/24/2012
BUA
50.00
REF
06/07/2012
BUA
67.50
REF
06/14/2012
BUA
67.56
REF
06/28/2012
BUA
171.05
REF
07/26/2012
BUA
262.50
REF
07/01/2012
BUC
10,471.83
REF
08/13/2012
BUA
67.50
REF
08/30/2012
BUA
67.50
REF
09/19/2012
BUA
262.50
REF
09/19/2012
BUA
262.50
REF
12/28/2012
BUA
387.50
REF
01/16/2013
BUA
67.50
REF
01/16/2013
BUA
262.50
REF
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
MS
JOURNAL DETAIL 2010 1 TO 2013 8
TRANFRS/ REVISED
ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES
ORIGINAL BUDGET 2011
ORIGINAL BUDGET 2012
ORIGINAL BUDGET 2013
AVAILABLE PCT
BUDGET USED
02/07/2013 14:50 (TOWN OF READING
sangstrom YEAR -TO -DATE BUDGET REPORT
FOR 2013 08
41105530 531010 WETLAND FEE DUES &
2011/08/000975 02/24/2011 API
2013/03/000135 09/06/2012 API
2013/04/000579 10/18/2012 API
2013/04/000879 10/24/2012 CRP
2013/05/000817 11/29/2012 API
TOTAL EXPENSES
TOTAL WETLAND PROTECTION FEES
TOTAL REVENUES
TOTAL EXPENSES
GRAND TOTAL
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
PG 4
glytdbud
JOURNAL DETAIL 2010 1 TO 2013 8
AVAILABLE PCT
YTD ACTUAL ENCUMBRANCES BUDGET USED
0
.00 .00
418.75
.00
- 418.75
100.0t*
190.00 VND
313840 IN MACC3511
MACC
A SCANLON & B SULL
435772
675.00 VND
340120 IN 2012 /8 /23TIRONE
UNIVERSITY
OF NEW HA US ARMY
CORPS WETL
456332
175.00 VND
340120 IN 2012 /11 /2TIRONE
UNIVERSITY
OF NEW HA CRN 272213
457880
- 675.00 REF
477932 UNIVERSITY OF NEW
HA COURSE CANCELED
243.75 VND
000699 IN 1621A
WOBURN CONCRETE & MA CONCRETE
FOR MATTE
459310
10,472
1,640.00 12,111.83
418.75
.00
11,693.08
3.5%
10,472
1,640.00 12,111.83
778.75
.00
11,333.08
6.4-t
0
.00 .00
- 1,640.00
.00
1,640.00
10,472
1,640.00 12,111.83
2,418.75
.00
9,693.08
10,472
1,640.00 12,111.83
778.75
.00
11,333.08
6.4$
** END OF REPORT - Generated by Sharon Angstrom **
46
Reading Public Library YEAR 2013
Ruth Urell, urellQnoblenet.org Jan 2013-
* Eighteen month timeline to accommodate planning for Construction Project June 2014*
Goal
Be A Gathering Place for the Community
(internal goal — Prepare for Building Construction)
Objectives
Actions
Timeframe for
By whom
Activity
Create a safe and
Make it happen through inspired
Ongoing
All
welcoming lace
design of new library!
Create flexible spaces for
Explore possibilities with
January — Dec
Division
community groups
architects
2013
Heads,
Librarians investigate options in
Admin,
furnishings
Designers
Improve safety & Security
Work with public safety officials
January — Sept
Director,
and facilities director to plan
2013
Assistant
safety /security aspects of
Director,
temporary and renovated space
Facilities,
Public Safety
To prepare for move:
Run database reports and
Jan 2013 — May
Div Hd Tech
Evaluate and mark
evaluate for timeliness, retention,
2013
Services,
collections for storage, temp
replacement, alternative formats
Director, Colln
location, removal
Mgmt Team
Get help with collections
Recruit interns and volunteers for
Jan —Feb 2013
Director —
work
related activities; hire part-time
interns
assistants
Div Hds -
Volunteers
Explore temporary locations
Outline specific temporary site
Jan -April 2013
Director,
requirements
Town
Visit possible sites
Manager,
Facilities
Director
Develop marketing plan and
Trustees, Friends & Foundation
December 2012 —
Trustees and
support group for library
recruit skilled volunteers to
April 2013
volunteers
vote
market library renovation to
Town Meeting members &
general public
Build Public support
Conduct site visits and provide
Jan — April 2013
Director,
information as appropriate
Assistant
Director
Action Plan FY2014 P a g e I i Approved by Board of Library Trustees Nov. 20, 2012
h
Provide professional input
Research library design
January —
Division
into departmental design
specifically for departments
November 2013
Heads and
details
staff
Departments visit libraries to
evaluate successful/unsuccessful
design solutions for services
Prepare administrative
Assess files, archives, electronic
February — Sept
Admin, Admin
functions for temporary
document storage
2013
Ass't
location
Explore alternative outreach
Outreach to community groups
Jan — May 2014
Director, Ass't
locations for programming
and individuals throughout town
Director, Div
throughout temporary
to seek program space and
Hds,
quarters
satellite possibilities
Librarians
Trustees
Provide virtual library
Redesign website to update and
July 2013 — Dec
Staff team
to provide broad opportunities for
2013
staff participation in web
presence
Staff planning group meetings
Offer expanded ebook selections
Bibliographers
especially during temporary
location
Offer and promote online
resources
Provide virtual library
Hire web designer
July 2013
Director &
Ass't Director
Provide virtual library
Work with Foundation & Friends
August 2013-
Admin &
on their sections of website
October 2013
Friends
Liaison and
RPLF and
FRPL
Action Plan FY2014 P a g e 12 Approved by Board of Library Trustees Nov. 20, 2012
Goal Connect Across Generations
Objectives (if included in
Actions
Timeframe for
By Whom
current Long -Range Plan)
Activity
(optional)
Develop services and
Expand alternative formats and
Spring 2013 -
Div Hds for
programs /non - traditional
mobile services; actively pursue
2013
Ref &
methods and formats
opportunities to develop and
Children's
promote digital materials and
groups
ebooks locally and through Noble
network, in accordance with
consortium agreements
Create displays to appeal to
Look further (preliminary
Summer 2013
Director and
all ages
inquiries made Spring 2012) into
Div Hd Circ
alternative locations in town to
and Ref
display library materials and raise
awareness of library
Implement new
Offer another Digipalooza night
Sept 2013 — June
Div Hds and
technologies
Seek out, learn, and implement
2014
Librarians
new public tech where
appropriate
Goal Inspire Future Generations and Remember the Past
Objectives (if included in
Actions
Timeframe for
By Whom
current Long -Range Plan)
Activity
(optional)
"Document, preserve &
Celebrate Highland School and
January — April
Planning
promote record of local
Library History with special
2013
Cmte and
life.."
events and video history before
outside
library is transformed for another
groups
generation
Action Plan FY2014 P a g e 13 Approved by Board of Library Trustees Nov. 20, 2012
Goal
Create Young Readers, Grow Young Readers, Support Independent Readers
Objectives (if included in
Actions
Timeframe for
By Whom
current Long -Range Plan)
Activity
(optional)
The library will advocate
Programming for preschoolers,
Jan 2013 -June
Children's
the importance of reading
toddlers, parents, daycare
2014
division
and educate caregivers
providers
The library will advocate
Best Books for Children Program
Winter 2013
Children's
the importance of reading
librarians
and educate caregivers
Support literacy activities
Year -round programming for
Jan 2013 -June
Children's
for children and encourage
children; especially summer
2014
Division
reading and learning for
reading program and outreach
new /young readers
activities
especially
Support literacy activities
Have strong and popular
Jan 2013 -June
Children's
for children and encourage
collections in all formats;
2014
Division
reading and learning for
professional staff who can
new /young readers
provide suggestions and readers
especially
advisory for children and parents
and teachers; and work
cooperatively with schools and
teachers to support formal and
informal learning
Partner with schools to
Investigate satellite possibilities
Spring 2013 —
Director,
make the library the central
and summer reading goals with
Winter 2014
Children's
connection
school faculty and administration
Division
Head,
Reference Div
Hd
Engage teens and tweens in
Build on success of Volunteen
Summer 2013
Teen
library programs and
program to reach families and
librarians and
encourage literacy activities
students who might otherwise not
Children's
use library by recruiting new
Division
applicants and providing learning
and volunteer opportunities
Action Plan FY2014 P a g e 14 Approved by Board of Library Trustees Nov. 20, 2012
-r
Goal Be a Lifelong Education Center
Objectives (if included in
Actions
Timeframe for
By Whom
current Long -Range Plan)
Activity
(optional)
Provide public computing
Update public computers and
May — Oct 2013
Assistant
services as necessary
Director,
Town IT, Ref
& Children's
Div Hds
Provide public computing
Provide public computing and
Fall 2013 — June
Town IT and
wireless in temporary quarters
2014
Noble and
library admin.
Provide physical space for
Establish reading and individual
Spring 2013
Admin and
reading, browsing, study,
study areas in temporary location
Facility Mgr
research, and small group
work
Provide materials for
Expand "temporary" collections
Early summer
Bibliographers
reading, browsing, study,
for temporary location — i.e.,
2013
research, and small group
more and extra subscriptions of
work
magazines, newspapers, online
resources, paperback
"bestsellers" to encourage visits
and to maintain circulation
Offer programming for
Seek out alternative locations for
Jan 2013 -June
All staff and
adults
programming
2014
Trustees
Offer programming for
Plan a full year of programs to
May -June 2013
Div Hd,
adults
keep interest high and strong
Friends &
support for library services
Foundation
throughout temporary relocation
Action Plan FY2014 P a g e 15 Approved by Board of Library Trustees Nov. 20, 2012
PART 1: CREATING NEW WAYS TO CONNECT & EXPLORE
Objectives
Goal r —
Be a Gathering Pla(e for the
Community
Reading is a community of
neighborhoods. The library is a fun
destination, many people can walk here
from home, its neighborhood location
and background as a neighborhood
school give it the warm, homey, familiar
feeling that is beloved by residents.
The Library shall make the most of the
.comfortable shoe" feeling of the library
so that all feel welcome, respected, and
valued here as we are an essential part
of the fabric of the community.
P. Create a safe and welcoming place to meet and interact with others or to sit quietly and read
o Provide comfortable seating throughout the library
• Place benches throughout library
• Add family -style furniture
. Provide quiet spaces on all floors for study and reading
► Create flexible spaces for community groups
o Provide meeting and conference rooms for public use
• Investigate storage options for kitchen gear, chairs, coat racks, work tables
• Improve lighting
► Enhance the library experience by improving safety and security
o Improve staff ability to monitor building:
. Put windows in office doors, Middlesex Avenue doors and eliminate blind spots
wherever possible
. Install alarms on emergency doors leading to turret (fire) stairs
• Address safety issues promptly and thoroughly
• Hold fire drills annually
• Post emergency evacuation plan
• Update restrooms
• Add storage for custodial requirements, recycling, off - season displays and tools, ladders, etc.
l a/ ZZ —
Connect Across Generations
Objectives:
P. Create a Cafe in the library for people to read, browse, have coffee or tea,
use a laptop, converse, write or study
o Find a community partner to furnish and run new cafe
► Develop services and programs to attract underserved audiences, who
often acquire information through non - traditional methods and formats.
• Assess needs and tastes of newly independent young adults
• Survey 20's and 30's generation for:
• Interest in collections and informational programs
• Need for study spaces
• Interest in social interactions
• Evaluate electronic resources, magazines, book, movie,
music, graphic novels, and other formats for interest to
this demographic and add new and extra copies of titles as
appropriate
• Provide simple, no -cost programs occasionally to test the
appeal to busy, young independent adults
• Keep up with popular culture trends
► Create displays of movies, magazines, music, and new formats to appeal
to all ages
• Find /create new area for staff - developed displays
• Use different media formats in theme and seasonal displays
• Provide viewing and listening "read- alike" suggestions
I would like to
get a copy of Styx:
Caught In The Act
to listen to if you
can get it, but please
don't go crazy"
(LOL) looking for
one unless its easy
to get ahold of. I
appreciate the great
effort though! You
and your staff are a
WONDERFUL asset
to our town and
I just want you to
know that I, (among
MANY other people
here in town)
REALLY appreciate
your services and
personnel at the
Reading Public
Library.
► Implement new technologies with outreach and social connection
capabilities
► Create a marketing plan using non - traditional approaches
o Develop commercials for YouTube
• Implement one new technology with outreach capability
• Pitch availability of newspapers on line
• Assess interest in podcasts of library programs
• Advertise library services in new places, like gym, salons, depot
► Make more opportunities for generations to interact, like "NetGuides ,
which pairs teenagers with adults seeking computing help
o Seek partners and sponsors to develop a multi - generational
oral history project and make it available in digital format and
online
o Recruit staff to focus on developing cross - generational
programming,
6.0al ZTZ —
Create New Messages to Connect New Audiences
The need to reach out to new audiences became
apparent as we learned how unfamiliar many
people are with the library of today. We learned
through our Community Survey that most
residents had no idea that they could receive the
library's newsletter "Off the Shelf, renew their
books, or reserve a museum pass online. In
fact, a major marketing campaign is necessary
for the library to highlight less traditional
offerings and services. We saw firsthand in
the Community Planning Committee sessions
how surprised people were to learn for the
first time that the library doesn't charge fines
for late materials, or that we provide extensive
electronic reference sources, teen programming,
and computer classes. There is still a lot of
work ahead to update the public library image
from nineteenth century negative stereotypes to
twenty -first century reality.
I would be
interested in
volunteering to be
an adult netguide.
I teach intro to
computers
and intro to Word
and intro to
Power Point at
work during
the day.
We also heard from many people new to Reading who weren't familiar with the library
or believed library hours were inconvenient, unaware of the evening or weekend
openings. Part of the challenge to the library's town presence is its location in a quiet
neighborhood, as opposed to downtown or near stores or other essential services, and
part of the challenge is that the library is a big old building that looks intimidating, with
no street presence or entrance on the street side, so it often appears that the library isn't,
in fact, open.
Objectives:
► Make library services known and understood throughout the community. Reach
new audiences and new residents
• Develop a marketing plan promoting services
• Connect with community businesses and agencies to identify new
residents. Investigate promotional partnerships with community
businesses and organizations.
• Develop a welcome packet
• Put a library key card and welcome brochure in "Welcome
Wagon" or Newcomers & Neighbors baskets and encourage
new residents to come to the library to activate the key card
• Reach residents at new apartment complexes and housing
developments
• Use cable tv for outreach
► Connect with new audiences at community events.
• Make September Library Card Month. Shift outreach activity
from schools (traditional September focus) to public places like
supermarkets, banks, young parents
• Make library visible whenever possible in unexpected ways and
places
staff is
wonderful
... books and
movies
are great
... sta� is so
helpful in
ordering books
not available
Can walk,
do chores etc
while listening
to CD.
You folks are
great and
have it all
together....
should
run
the govt...
P. Establish a more visible presence in the community
o Create "curb appeal" by posting library events on Middlesex
Avenue and having an Open sign
o Use town common sign to promote library
► Explore and use technology to provide content and form connections
• Investigate partnership with cable company to broadcast
library programs and messages
• Create podcasts
• Provide technology and expertise for people to create music,
videos, photo shows online, etc.
o Provide instruction and programs for learning how to use
new media and formats
Ina/ Z1/ -
Be a Community Information Center
The library is an access point for the community for local public information. The
minutes of public meetings, agenda, planning documents, and zoning maps can
be accessed at the library seven days a week. Reading's Town Charter requires
the library to make many local documents available. The library is open evenings
and weekends, when other town offices are closed. The library has the capacity to
provide access to community information broadly both virtually and within the
library. Through appropriate cataloging, indexing, preservation techniques, shelving,
displaying, storage, and digitization, the library can contribute to local knowledge and
civic engagement.
People come to the library for community
information. The Community Planning
Group expressed interest in this service and
saw it as a priority. This is an important
function for the Reading Public Library:
Reading is a town characterized by broad
and active citizen participation in town
government and civic organizations.
Selectmen's meetings are generally well-
attended; school committee meetings are
closely watched on cable and in person.
Many civic committees meet frequently in
the town hall and library, and the 192 Town
Meeting members are ultimately responsible
for what kind of town Reading is.
"Thank you for this
week's Off the Shelf,
(the library's bi- weekly
electronic newsletter)
I don't always
read it, but when
I do, I am always
pleasantly surprised
by something or
other and also,
always enjoy it!
This week,
among
other things,
the opening verse
of JGW is
heartwarming.
I'm sure
there are many
others who also
appreciate OTS.
Thanks again."
Objectives:
P. Make it easy for people to use the library and meet their information needs
• Provide roving reference to deliver service where & when needed
• Provide directory and signage in places where people seek help
• Train all staff to provide basic service and triage reference needs
► Provide public access to local information in person and remotely
o Participate in town electronic records storage project, emphasizing access and
archiving
► Create an online community access database with seamless connections from website
► Develop and host a wiki for Reading organizations to share and aggregate information
► Build and host a Community Calendar
Work with other departments in town government to plan and
implement a library- hosted community calendar to cover local events
► Provide adequate Meeting Space and Display Space
• Identify and document need for expanded, flexible space
• Provide display space for community art exhibits
PART 2: CREATING NEW WAYS TO ENGAGE & INSPIRE
�oa/ Z -
Customize and Personalize Service
Many library patrons like the personal touch: someone who knows their
name, knows who their favorite authors are, and someone who lets them
know when a new title is published. That describes the library's "Hot Off
The Press" service. The library needs to promote this popular service and
consider expanding it to other formats, like music and movies.
Hand in hand with the desire for customized services is the desire to
share personal reading, viewing and listening tastes. The library is the
logical place for shared interests, while it insures that patron privacy and
confidentiality are respected and maintained.
Many people are happy in the global network atmosphere, but equal numbers of people enjoy a quiet, solitary
experience in the library. We will look for ways to provide both networking opportunities and a place of solitude and
escape in an increasingly noisy, intrusive world.
Objectives:
► Provide real and virtual opportunities for people to share tastes in movies, music, and reading.
Work with NOBLE to achieve interactivity on website and catalog
► Provide personalized ability to track reading and interests.
► Develop proactive services and technologies that send information to users wherever they are and on
whatever products they use.
► Continuously assess music collections as new formats change
• Replace broken cd cases
► Purchase
multiple copies in
formats to meet
immediate needs of
community.
all
the
the
boa/ ZZ —
Offer Excellent Service with Convenience and Value
The Community Survey clearly identified convenience and speed as among the most
important community priorities. Interlibrary loan service is the most popular library
benefit. The circulation staff and function cannot keep up with current demand, as
this part of library service has grown to 20% of total circulation. The library needs to
fully support these services while seeking out new convenience services for the public.
Objectives:
P. Examine and update Circulation Services
o Seek funding to re- design circulation area, with particular
attention to new requirements resulting from increase in
resource sharing and interlibrary loan
o Secure collections with new security system, consistent with
emerging standards and network requirements (current
direction is RFID technology)
• Provide self -check for those patrons who wish to use it
• Set up system to accept credit card payments
P. Expand the use of successful library convenience features like Hot off the
Press
o Investigate feasibility (staff and materials) to expand Hot Off
the Press service to Hot Off the Burner for music and movies
P. Seek innovations that offer convenience and value -added benefits
o Create kits for book groups
o Create kits for adults (like children's backpack sets). For
example, group materials on themes, by seasons, favorite
authors, and package them in colorful, fun, easy -to -check out
bags
► Review and develop policies that are sound, reasonable, and readily
understood and that incorporate core values like patron confidentiality
and right to privacy, equal access for all regardless of ability or
background, freedom of information, and children's rights
► Develop and promote remote services like online library card
registration, program registration, museum pass and room bookings,
etc.
• Train all staff to assist patrons with new services
• Investigate possible off-site services, like one hour per week
at depot for commuters, summer time playgrounds, etc.
Thank you..., for all
your help.
I am definitely still
interested in the
material on the
microfilm and
I will stop
by the library
this weekend, to
begin my review.
As I have mentioned
before, time and
time again the
Reading Public
Library has
come through for me,
obtaining material
from afar
for my research.
Thanks again.
Question on a
survey: Id like to
know if there is an
official channel to
request that the
library obtain certain
new materials (i.e.
get on the list of
what to acquire.)
Answer: Yes, request -
to- purchase forms
are available at the
Information Desk.
-�ioa/ ZZZ
Inspire Future Generations and Remember the Past
Reading is deeply committed to preserving its historic past. The library partners with
the Historical Commission, the Reading Antiquarian Society, and the Celebration Trust
Committee on special projects and research. The library actively collects and preserves
documents and memorabilia of local origin and interest. Researchers and students
frequently access genealogies and special collections pertaining to local history in the Local
History Room on the Main Floor The library contributes a few hundred images annually to
The Digital Commonwealth to make information available remotely.
Objectives:
► Document, preserve, and promote the record of local life in all formats and
broaden access through individual and shared projects, like The Digital
Commonwealth
► Seek funding to continue to digitize the local history collection
► Create new documents and digital local history records through special
projects like oral histories, video stories, digital scanning days
• Create a video history to capture the memories of people who
attended school in the current library building (formerly operated
as The Highland School)
• Create a video history and digitize the archive of the early years of
the League of Women Voters in Reading
o Work with local organizations and seek grant funding to bring
the community together and promote local history resources
by conducting a "Digital Treasures" Day: film the events while
scanning photos people bring to the library to tell their family
history
► Provide genealogical and historical information for researchers
I just wanted to
let you know that
the two copies of
the book `Artistic
Homes - How to
Plan and How to
Build Them "you
obtained for me,
were invaluable to
my research. Each
copy was from a
different edition of
a past publication
with the same title.
Both copies proved
to be very helpful
in tracking down
built examples of
the author's work.
The 1893 edition
alone contained over
thirty pages of client
testimonials, which
provide useful clues
to the locations of
these great houses.
I can't thank you
enough for all your
help. If ever I can
speak on behalf of
the beneficiaries of
such a wonderful
town resource as
the Reading Public
Library and its
contributions to the
community, please
don't hesitate to ask.
Sincerely...
I just wanted to let
41Oal Z / you know how much I
Inspire All Ages with Programs enjoyed the Live Wires
Reading is a community of avid readers and active learners who seek out cultural, Programs. Everyone
literary, and educational opportunities. Reading Public Library is consistently in the top who attended made
tier of libraries in its population group in Massachusetts based on circulation of library
materials, reference questions asked, and program attendance statistics. Feedback from many positive
the community survey revealed a public appetite for additional programming such as comments about the
the very successful "LiveWires" (Active Older Adults) and Author Visit programs.
programs and how
Objectives: they were run. It's
► The community will find unique programs at the Reading Public Library great Reading has
that inspire, energize, and inform all ages
• Seek programming budget such a vibrant library
• Provide adequate and appropriate space for programming and employees who
• Work with Friends, Foundation, and community groups to go out of their way to
offer programs
entertain and inform
► The library will be creative in using new technologies and new formats in
uS..... I don't believe
programming and outreach
► Explore possibilities for interactive teen programs and online book I've been associated
discussions and homework help with any other library
which works as
hard as Reading to
PART 3: CREATING NEW WAYS TO GROW &LEARN make the public feel
l�oa/ Z welcome...
Create Young Readers: Early Literacy
The Library will advocate the
importance of reading and
educate caregivers to be the best
'first teachers" to their families.
The library will create cutting -
edge informational programs
to establish and strengthen
relationships between parents
and children around reading.
Parents and caregivers will
gain the confidence to promote
reading and move children
beyond technology when
they are empowered by this
knowledge.
Objectives:
► Explore methods to reach new parents.
• Provide Smart Start Kits using listing of new births from Town Hall
• Participate in Reach Out and Read: explore partnering with
local health care providers to contact new parents
o Establish an online young parent
group
o Make website appealing to young
parents and create links to library
site from popular parenting sites
► Explore methods to reach new town
residents.
► Explore new methods to reach non - users.
o Offer Family Literary Programs
► Provide innovative programs for families
to encourage literacy development.
o Launch and host a "Parents Group"
for parents of young preschoolers
and include socializing, a booktalk
of new picture books and other
child - friendly activities.
► Be THE place for Early Literacy:
• Hold a staff development program for all staff on early
childhood development and literacy
• Support Children's staff development learning on early literacy
o Have a subject expert on staff
• Have a strong collection of parenting
materials and current resources
• Have a collection strength in early literacy
P. Reach out to daycare providers.
o Conduct at least one annual program to
educate providers about early literacy and
coordinate with state education office to
provide PDPs
6C)a/ Z-T
Grow Young Readers
The Library will be the starting place to bring families together
while stimulating children to read and satisfy their curiosity.
"I am working full
time but plan to
retire next year. I
would like to see
more programs
offered for this age
group. Asa widow
of 8 years it would
be a nice way to
meet other people
in my age group. I
would be happy
to assist in any
committee formed
for this purpose. As
one of many "baby
boomers" planning to
retire I think the need
is definitely there."
...Community Survey
comment, June 2007
Objectives:
P. Encourage
curiosity by
providing
innovative,
interesting, fun
& educational
programs and
collections in
all formats that
attract broad
audiences to
the library.
o Partner with schools whenever possible and develop shared reading lists
o Provide multiple copies of MCBA winners in all formats
o Advertise library services to families through EdLine, PTOs, and request permission to renew
outreach for summer reading through backpack flyers
► Develop and nurture reading skills.
6aal ZZZ
Support Independent Readers
The Community Planning Group
identified diverse cultural trends
that threaten to derail the hard -
won learning and literacy skills and
interests of young people after the
elementary years. While the list of
distractions is long, the library must
let this age group know, in their terms,
all that the library has to offer them.
Specially trained library staff can offer
alternative formats, gizmos, gadgets,
print, and electronic resources to help
independent learners thrive in their
social, academic, and personal lives.
Objectives:
► Market services and resources in innovative ways - surprise them with
commercials, unexpected placements, and messages they understand
P. Inform teachers about new resources so that they are comfortable
promoting them with students
► Provide online networking options through the library website
► Provide required reading books to purchase or borrow in multiple
formats for middle and high school students
P. Partner with schools to make the library the central community
connection between readers and books
► Explore the marketing of library services to keep various segments of
patrons coming and connected (i.e. virtual library and teacher services).
► Create and promote programs and experiences which bring people
together around books, like Harry Potter and Twilight events,
celebrations of special release dates, trivia contests, and teen book
programs.
�7oQ/ LV
Enhance The Family Experience
Families are the lifeblood of the town of Reading and have expressed a
need for the library to help them connect with each other around books.
As their school - related needs have grown and become more complicated,
the library can provide assistance to getting the information families
need.
Kudos to the
staff of the
Reading
Public Library!
You are creative,
friendly,
and always ready to
encourage reading.
The Winter
Reading Program
is a great idea!
Thanks also
to everyone
who helped my son
and all the other
RMHS students
who battled
with NHD
(National
History Day)
during the
past three months.
Happy
New Year!
Objectives:
P. Create resources and programs to support family literacy.
o Offer programs like Lapsits at different times of day to reach
new audiences
o Run literacy programs for parents one
' Saturday per month
t o Research and investigate partnerships for
Family Literacy programs
o Promote resources already available for
family reading.
o Provide "Family Reads" backpack /kits
with multiple copies of books and audio
recordings
o Develop multi - generational and Parent/
Child bookclubs
o Provide reading lists with suggestions for titles that can be
enjoyed by families and make them available in multiple
formats for listening and reading
Explore ways in which the Library could aid families in regard to school -
related needs.
• Promote availability of "Reader's Advisor" services through
reading lists, etc.
• Make it easy for families to obtain resources for school
assignments
• Have multiple copies and formats of assigned books
• Meet with school library media specialists to stay current
with learning directions and concentrations
► Explore opportunities to support patrons with Special Needs
60a/
Be a lifelong learning Center
Be the place to go for the community's information needs. The
Community Planning Committee gave first priority to the library's role
as a Lifelong Learning Center. The Community Survey responses asked
to increase the number of programs and learning opportunities available
at the library both in the physical building and through virtual access.
My husband
was ill at home.
I was the caretaker.
Someone came
to our house
with books
for him to read.
He had been
an active member
of the library.
His name
was
I would like to
thank the library
for this service.
It was
much appreciated.
Objectives:
► Provide computers for public use
• Document computer usage to understand and meet demand
by tracking waiting times, printing needs, "Business Center"
bookings
• Measure patron satisfaction with technology services
• Investigate new printing from wireless options
• Purchase sufficient and adequate computers to support the
community's technology needs
• Have a well- equipped computer lab for individual use and as a
teaching center.
• Provide an office -style space for individual use with a computer,
printer, scanner, typewriter, and other hardware and software as
needed.
P. Support and promote library and community run book groups.
P. Foster familiarity with library services for young people beyond elementary
school
0.
0.
• Instruct young people in bibliographic research using traditional
and innovative methods and sources
• Recruit youth for community service opportunities through the
library
Meet literacy needs for people of all ages and backgrounds
• Provide ESOL and community languages collections
• Publicize availability of foreign language materials, both
Reading's and those available through interlibrary loan and
deposit collections
• Work with community organizations serving immigrants
Promote Reading Public Library as a destination for conversation groups, and
Adult Basic Education classes
o Work with schools to understand and meet needs of new
immigrants
o Train staff to
work with
speakers of
other languages
o Develop
programs
and displays
that promote
multi - cultural
understanding
Phone call at
reference today
asking if we
have Wall Street
Journal,
Barrons, and
Financial Times
because the
customer's free
subscription
through his
employer had been
cancelled due to
financial crisis.
We have
two of the three.
October 2008
Appendices