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Home My WebLink About2013-02-09 Finance Committee PacketThe Town of Reading - Financial Forum http: / /www.readingma.gov/ Pages /ReadingMA_MeetingCal/SOIA454... I Financial Forum Wednesday, February 13, 2013 at 7:00 PM Pleasant Street Center Printer-Friendly Vwslon Joint meeting of the Finance Committee, School Committee, Library Trustees and Board of Selectmen to discuss the FY14 budget and related financial matters in Open Session 1. Financial update a. FY13 budgets (includes snow & ice update) b. FY14 budget process & updates c. Cash reserves status d. FY14 Budget updates 2. Discussion about FY14 budgets a. Town's unfunded priorities Google Search b. School's unfunded priorities c. Use of surplus FY14 revenues /cash reserves " 3. DRAFT Library Building Committee 4. Minutes - January 9, 2013 CoMM0141 An Executive Session for the Finance Committee, School Committee and Board of Selectmen to discuss strategy with respect to acquisition or sale of Real Estate will be held after the Open Session concludes Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 1Nebsite Disclaimer Virtual Towns & Schools Webalte lofl V 2/13/2013 8:46 AM Contractors Description Decrease Plowing 87,559.50 Hauling 14,569.00 DPW Wages (overtime only) 74,224.70 Salt — approx 600 tons 26,400.00 CaCI - approx 1200 gal 1,260.00 Fuel 4500 gal diesel 15,U5.26 Total (Friday thru Sunday) 219,598.46 Balance left from $600k FY13 budget $50k o $75k K91— Community Services wages General Fund — Wages and Expenses - projected changes at April Town Meeting Account Line Description Decrease Increase 000'r C B99 - Benefits Health Insurance premiums 1 trf out OPEB / trf in C99 - Capital Schools —school space needs Lt0�_ trf out D99 —Debt Service Killam & Birch Meadow Green Repair projects $30,000 K91— Community Services wages Retirement $10,313* M91— DPW wages Retirements(2) $38,129* N91— Public Safety wages Retirement $15,089* N92 — Public Safety expenses Police Academy tuitions — reimbursed by employees directl $12,000 U99 - Schools School Department — purchase new curriculum trf in From "free cash" $ 42,000 *From Sick Leave Buyback Fund $ 63,531 cl) FY14 Budget Process Summary October 2012 Financial Forum: +2.5% operating budgets with use of $1 million of free cash. December update: Cuts to some accommodated costs result in +3.0% operating budgets with use of $1 million of free cash; very few changes to revenues. January 2013 update: u a� Qs fiMti State Aid: Governor's estimate +$133,041 versus estimate, but with tax increases Health Insurance: still unknown. MIIA range 0 to 10% with a 6.2% average. N3 Reading is 'above average but closer to it'— so +8% assumption seems OK FY13 health insurance actuals below budget due to low enrollment (opt outs) and an unexpected mid -year cut to Medex rates for retirees; Result is a $409.5k cut to the FY14 health insurance premiums budget, a figure that now assumes no enrollment change and +8% premiums. We should have the exact premium increase within ten days; This change to health insurance premiums allows +3.75% operating budgets. FY14 Cash Reserves Update Free Cash June 30, 2012 November & January Town Meetings General Stabilization Fund Fl NCOM Reserves Used in FY14 budget TOTAL which is 9.2% of estimated FY14 net available revenues $6,537,985 ($172,773) $1,545,414 $143,000 ($1,000,000) $7,053,666 cc% - ifS&V FY14 Budget Status Update Town Manager's draft Town budget meets +3.0% guideline List of over $300k of desired additions developed and prioritized through Selectmen's budget and internal staff meetings; 3.75% guideline allows over $118k of these items to be funded. Superintendent's School budget was $556,797 over +3.0% guideline School Committee School budget was $756,797 over +3.0% guideline Staff suggestion is to request $310,000 in FY14 curriculum needs at April Town Meeting. This amount was otherwise requested in both School N, budgets cited above. Since this is a one -time expenditure, staff are suggesting funding this in FY13 through a transfer of a portion of the $400,000 appropriated to capital for School enrollment (FDK) issues; 3.75% guideline allows a School budget of $38,517,704 which is now in _zoo between the two budgets above as adjusted for this curriculum funding method (Superintendent's revised FY14 budget is $38,501,365 and School Committee revised budget is $38,701,365); Schools are working on list of priorities to present to FINCOM as part of the March budget process. Town Facilities budget from both Superintendent and School Committee is $45,018 below what a +3.75% operating budget would allow. Those funds are not redistributed in the discussion above. U�� NPI Massachusetts Department of Revenue Division of Local Services FY2014 Local Aid Estimates Education: Chapter 70 School Transportation Charter Tuition Reimbursement Smart Growth School Reimbursement offset Receipts: School Lunch School Choice Receiving Tuition Sub - Total, All Education Items General Govemment: Unrestricted Gen Government Aid Annual Formula Local Aid Local Share of Racing Taxes Regional Public Libraries Urban Renewal Projects Veterans' Benefits State Owned Land Exemptions: Vets, Blind, Surviving Spouses & Elderly Offset Receipts: Public Libraries Sub - Total, All General Government Total Estimated Receipts 101 READING FY2013 Cherry Sheet Estimate 9,903,702 0 9,479 0 FY2014 Governor's Budget (1-11) 10, 011,427 0 11,808 0 Difference 107,725 0 2,329 0 17,152 16,953 -199 0 0 9,930,333 10,040,188 109,855 2,742,082 2,742,082 0 0 79,069 79,009 0 0 0 0 0 0 0 0 0 194,301 146,898 -47,403 37,284 37,311 27 98,936 84,866 - 14,070 25,436 25,412 - 24 3,098,039 17,599 13,028,372 13,155,826 127,454 $13,113,461 Adjusted for school lunch and library aid; $113,461 above October FF estimate County Assessments: County Tax Suffolk County Retirement Sub Total, County Assessments State Assessments and Charges: Retired Employees Health insurance Retired Teachers Health Insurance Mosquito Control Projects Air Pollution Districts Metropolitan Area Planning Council Old Colony Planning Council RMV Non - Renewal Surcharge Sub - Total, State Assessments Transportation Authorities: MBTA Boston Metro. Transit District Regional Transit Sub Total, Transportation Authorities Annual Charges Against Receipts: Special Education STRAP Repayments Sub - Total, Annual Charges Tuition Assessments School Choice Sending Tuition Charter School Sending Tuition Essex County Tech Sending Tuition Sub - Total, Tuition Assessments Total Estimated Charges FY2014 Local Aid Assessments READING FY2013 FY2014 5,000 Cherry Sheet Governor's - 15,674 Estimate Budget (1-11) Difference 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,685 8,150 465 7,796 7,991 195 0 0 0 13,260 14,140 880 28,741 30,281 1,540 522,885 528,555 5,670 0 0 0 0 0 0 522,885 528,555 5,670 0 0 0 0 0 0 0 0 0 10,000 15,000 5,000 73,654 57,980 - 15,674 12,475 12,553 78 96,129 85,533 - 10,596 647,755 644,369 J -3,386 $19,580 below October FF estimate operetlng txrdgets = => 3.6". 3.75% 2.50% 2150°% 2.50% 2.50% vs +2.5% Town of Reading one Yr Current Changet Projected One Yr Changes One Yr Changes OR* Yr Changes One Yr Changes One Yr Changes Buopmmynny 21121131:34 PM FY -2013 54,479,102 3.4% FY -2014 HIS 57,605,628 FY, 3.4% FY16 59,509,428 FY- 201 3.3% FYI? 61,210,824 22% FY18 62,954,755 FY -2018 2.8% eVenues 55,726,660 2.3% Total Property Taxes Total 000 Local Revenues 5,380,000 -0.4% 5,635,000 4.7% 5,815,000 3.2% 5,985,000 29% 6,155,000 2.8% 6,350,000 3.2% Total lntergov'tRevenues 12,955,108 -0.1% 13,000,000 0.3% 13,325,000 2.5% 13,658,125 2.5% 13,999,578 2.5% 14,349,568 2.5% Total Transfers &Avatiable 4,406,704 7.3% 4,855,540 10.3% 3864;966 -20.5% 3841,640 .0,6% 3,773;306 -1,8% 3X7,013 0.9% Rrtaeuul befim lFrae C** n 4 ' 2A% $ P,220,2W 2s% $ 0 Is% # 19Ei M dg,1 708 2^4 W Z:`7% Free Cash 697,733 -192% 1,000 000 43.3% 1,000,000 0.0% 1,000,000 00% 1000.000 0.0% 1000,000 0.0% Not Available Revenues $77,918,647 2.5% $ 80,220,200 3.0% $ 81610 593 1.7% $ 83,994,193 2.9% $_ 86,138,708 2.6% ; SWIMS 2.7% CCOfT M 13,329,635 3.7% 13,715,050 29% 14,543,549 6.0% 15,374,728 5.7% 16,256,713 5.7% 17,087,892 5.1% BeneAts Capital 1,937,700 104.4% 2,098,000 113% 1,750,000 -16.6% 1,950,000 11.4% 2,150,000 10.3% 2,350,000 93% Debt 4 539 575 -25.1% 4,368,000 3.8% 3,763,230 - 13.8% 3,544,957 -5.8% 3,435,459 -3.1% 3,318,774 -3.4% Energy 1,911,168 A.7% 1,938,945 1.5% 2,016,503 4.0% 2,097,163 4.0% 2,181,049 4.0% 2,268,291 4.0% Financial 740,000 3.4% 750,000 1.4% 758,750 1.2% 767,719 12% 776,912 1.2% 786,335 1.2% Education -art of district 3,344,235 -12.9% 3,598,098 7.6% 3,742,022 4.0% 3,891,703 4.0% 4,047,371 4.0% 4,209,266 4.0% Education - Vocational 325,000 - 22.5% 341,250 5.0% 354,900 4.0% 369,096 4.0% 383,860 4.0% 399,214 4.0% Miscellaneous 2,898,937 3.2% 2,951,738 1.8% 3,034,906 2.8% 3,119,529 28% 3,205,642 2.8% 3,268,283 2.0% Community Priorities 0 0 0 0 0 Mltut Actonano labd 129 -21% $29,761 81 25% t 29,9111W Oil% 31,114pil V14VX6 43"16 $ 33 056 3:9% 14,543,129 3.6% 15,423,120 3.8% 15,808,698 2.5% 16,203,915 25% 16,609,013 2.5% 17,024,238 2.5% era In os Municipal Go'vtOperating adjustments (corm. priority) 322,528 adjustments (ent funds overhm 771,190 2.0% 798,182 3.5% 818,137 25% 838,590 2.5% 859,555 2.5% 881,044 25% TOTAL Muni Government 15,636,848 5.7% 16,221,302 3.7% 16,626,834 2.5% 17,042,505 25% 17,468,568 2.5% 17,905,282 25% School & Bldgs Operating 32,049,069 3.6% 33,764,332 3.8% 34,608,440 2.5% 35,473,651 2.5% 36,360,492 2.5% 37,269,505 2.5% adjustments (comm. priority) 494,865 TOTAL School & Bldgs 32,543,934 4.5% 33,764,332 3.8% 34,608,440 2.5% 35,473,651 25% 36,360,492 23% 37,269,505 2.5% Town Bldgs Operating Target 439,499 3.6% 455,980 3.8% 467,380 2.5% 479,064 25% 491,041 2.5% 503,317 2.5% TOTAL Town 439,499 3.6% 455 3.8% 467 2.5% 479,064 2.5% 491,041 2.5% 317 2.5% T. I MMtIM' IA $50441 14 3.7%:$i', 51 : 707iN 2.5%%,: MunicVal Govt Operating 32.16% 32.16% 3216% 3216% 32.16% 32.16% School & Bldgs Operating 66.93% 66.94% 66.94% 66.94% 66.94% 66.94% Town BkW Operating Target 0.90% 0.90% 0.90% 0.90% 0.90% 03096 TOTAL EXPENSES L2+OC4 $77,646, 24% $ 80,20Z695 3.3% $ 81,666 515 1.8% $ 84,110,115 3.0% $ 86 757107 3.1% $ 89 159 3.0% $ 17,505 $ (55,921) $ (115,921) $ (618,399) 1 ; ,823) IN Town of Reading One Yr One Yr One Yr I One Yr One Yr One Yr Revenues - Doak Approved FY .2D13 Changm FY - 201 Projected FY - 2014 Changes IFY .201 FY15 Changes FY • 201 FY16 Changes FY -21011 FY17 Changes FY18 Changes FY - 2018 2112f131:34 PMl Property Taxes Tax levy (within levy limit) 52,483,622 3.2% 54,350,038 3.6% 56,298,164 3.6% 58,218,118 3.4% 60,186,071 34% 61,946,973 2.9% New Growth 579,830 78.4% 575,000 -0.8% 500,000 -13;0% 500,000 0.0% 250,000 - 50.0% 250,000 0.0% Tax levy (debt exclusion) 2,030,650 -1 A% 1,431,997 -29.5% 1,453,598 1.5% 1,453,598 0.0% 1,453,598 0.0% 1,49598 0.0% Abatements and 615,000 2.5% 630,375 2.5% ,134 2.5% 662,288 2.5% 678,845 2.5% ,816 2.5% Total Proeq Taxes 54 479102 3A% 55 726660 2.3% 57,605,62111 3.4% 59,W9,428 3.3% 611.210itlX 2.9% 62,954,755 2:8% Other Local Revenues Motor Vehicle Excise 2,650,000 -1.9% 2,825,000 6.6% 2,900,000 2.7 % 2,975,000 2.6% 3,050,000 2.5% 3,150,000 3.3% Meals Tax 300,000 50.0% 335,000 11.7% 375,000 11.9% 400,000 6.7% 425,000 6.3% 450,000 5.9% Penatiesluderestontaxes 160,000 10.3% 175,000 9.4% 180,000 2.9% 185,000 2.8% 190,000 2.7% 200,000 5.3% Payments in Reu of taxes 325,000 3.2% 325,000 0.096 335,000 3.1% 345,000 3.0% 355,000 2.9% 360,000 1.4% Charges for services 1,475,000 0.0% 1,500,000 1.7% 1,550,000 3.3% 1,600,000 3.2% 1,650,000 3.1% 1,700,000 3.0% Licenses & permits 140,000 -10.3% 140,000 0.0% 140,000 0.0% 145,000 3.6% 150,000 3.4% 155,000 3.3% Special Assessments - 100.0% Fines 110,000 -15.4% 110,000 0.0% 110,000 0.0% 110,000 0.0% 110,000 0.0% 110,000 0.0% Interest Eamings 120,000 -40.0% 125,000 4.2% 125,000 0.0% 125,000 0.0% 125,000 0.0% 125,000 0.0% Medicaid Reimbursement 100,000 42.9% 100,000 02% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Other Total Other Local Revenues 5,380,000 -OA% 5,635 000 4.7% 5815000 3.2% 5,995,A00 2.9% 6,155,000 2.8% 6,39AN 3.2% tg e, Mino i Revenue State Aid 12,955,108 5.3% 13,000,000 0.3% 13,325,000 25% 13,658,125 2.5% 13,999,578 2.5% 14,349,568 2.5% Federal ARRAfState refund 0.0% 0.0% 0.0% OA% 0.0% MSBA Other state aid -8 Aid Total IMe ov`t Revwja 1 12 955,108 -0.1% 13,000,000 0.3% 13,325 000 2.5% 13,658,125 2.5% 13,999,578 2.5% 14 M Operaft Transient and Available 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% 25,000 0.0% Cemetery sale of W Sale of real estate funds 250,000 - 16.7% 200,000 -20.0% 150,000 -25.0% 100,000 - 33.3% 50,000 50.0% - 100.0% Reading Ice Arena Authority 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.00/6 100,000 0.0% 100,000 0.0% MSBA payments 215,828 -70.0% 817,305 278.7% RMLD earnings distribution 2,200,738 -0.2% 2,311,053 5.0% 2,368,829 2.5% 2,428,050 2.5% 2,488,751 2.5% 2,550,970 2.5% Enterprise Fund Support 771,190 2.0% 798,182 3.5% 818,137 2.5% 838,590 2.5% 859,555 2.5% 881,044 2.5% 40R Stabilization Fund 368,000 100.0% 257,000 -30.2% 53,000 -79.4% Over*surplus 475,947 100.0% 350,000 -26.5% 350,000 0.0% 350,000 0.0%li 250,000 -28.6% 250,000 0.0% Total Transfers ✓6 Available 4,406 704 7.3X 4,B58 4,BWM0 10.3% 3,864,966 -20.5% 3,941,640 -0.6% -1.8% 3,807,013 0.9% OPERATING REVENUES 77,220,914 2.77% 79,220,200 2.59% 80,610,593 1.76% 82,994,193 2.96% 4138,708 2.58% 87,461,336 2.73% Free Cash 8: Savings 697,733 -19.2% 1,000,000 1,000,000 1,000,000 1 1,000,000 1,000,000 TOTAL REVENUES $ 77 918,647 2.52% $ 80,220 2.95X i 81610 593 1.73% 193 2.92% 86,138,708 2.55% BOA61MS ?. INS FY14 493k Incr FY13 new growth -$75k since FYI increased ,$81k technical *$35k 45k ,x` i0k 60-1 Town of Reading lAcom Cods - Swim" Projected One Yr Chang ei Projected One Yr Cho" One Yr Changes One Yr Changes One Yr Changes One Yr Changes 2112M31:34PM FY-2013 FY -201 FY -2014 FY15 FY - 201 FY16 FY- 201 FY17 FY- 201 FY18, FY -2018 16,256,713 .7% Benefits 1 3.7% 13715050 2-9% 14,543 6.0% 15 4 5.7% 17 5.1% Capital I 1,937,71)01 104.4% 1_ 2,090,0001 8.33%1 1,750,000 -16.6% 1,950,000 a 11.4%� 2,150,0001 10.3% 2,350,000 9.3% Debt R5 1 -25.1% 4,1111111�M 1 -3.8% 3,763- -13.8% 3 957 -5.8% 3,435AN -&1% 3 11 .3.4% Energy 1,911,160 -4.7% 1,938-945 1.5% 2,016,503 4.0% 2,097,163 4.0% 2,181,049 44% 2,268,291 4.0% Financial 740,000 3.4% 750,000 1.4% 758,750 1.2% 767,719 1.2% 776,912 1.2% 786,335 1.2% Education - Out of district 3,344,235 -12.9% 3,546,098 7.6% 3,742,022 4.0% 3,891,703 4.0% 4,047,371 4.0% 4,209,266 4.0% Education - Vocational 325,000 -22.5% 341,250 5,0% 354,900 4.0% 369,096 4.0% 383,860 4.0% 399,214 4.0% Miscellaneous 2AM937 3.2% 2,951,738 1.8% 3,034,906 2,8% 3,119,529 2.8% 3,205,642 2.8% 3,268,283 2.0% Commuft Priorities TOTAL Accommodated COST 29,026X0 -2.1% -29,761.081 2.5% $ 29 M,10 0.7% $ 31,114A4 3.8% $ 0�6 4.2% $ aAgM i4 37.3% 37.1% 3&7% 37.0% 37.7% 38.1% 48,892,397 50,459,119 51,646,733 52,879,299 53,701,702 54,773,280 62.7% ts 3,125,885 3.6% 62-9% 3,266,550 4.5% 63.3% 3,380,879 3.5% 63.0% 3,499210 3.5% 62.3% 3,621,682 3,5% 61.9% 3,748,441 3.5% Immincoaft-W71 Accommodated Costs - Bonet Contributory Retirement Non-Contrib. Retirement 67,500 -10.0% 35,000 -48.1% 35,875 2.5% 36,772 2.5% 37,691 2.5% 38,633 2.5% OBRA fees & OPEB study 40,000 166.7% 15,000 -62,5% 40,000 166.7% 15,000 .62.5% 40,000 166.7% 15,000 -62.5% OPEB contrfttlon 420,000 100.0% 450,000 7.1% 475,000 5.696 500,000 5.3% 525,000 5.0% 550,000 4.8% Workers Compensation 341,250 5.0% 325,000 4.8% 341,250 5.0% 358,313 5.0% 376,228 5,0% 395,040 5.0% Unemployment Benefits 120,000 -20.0% 100,000 -167% 100,000 0.0% 100,000 0.0% 100,000 0.0% 100,000 0.0% Group Heat I Lffe Ins. 8,475,000 -1.0% 8,743,500 3.2% 9,355,545 7.0% 10,010,433 7.0% 10,661,111 8.5% 11,300,778 6.0% Medicare / Social Security 675,000 3.8% 710,000 5.2% 740,000 4.2% 775,000 4.7% 810,000 4.5% 850,000 4.9% Police I Fife Indemnification 65,W0 8.3% 70,000 7.7% 75,000 7.1% 80,000 647% 85,000 63% 90.000 5.9% TOW Berlefits $13 S 13,715,050 23% $14,543 r549 6.0% 5 15,374,728 5.7% 16,256,713 5.7% $ 17',WM 5.1% 5%oftweveg"lovs(ea) 3,748,055 3,844,06 3,9556,723 4,077,030 4,185,391 4,301,967 Energy Savings to pay debt sen, $ 300 D $ 200,000 $ IM000 4,048,055 4.044,506 4,056,723 4,077,030 4,185,391 4,301,967 kw debt (net inside IeW (2,279,765) (2,037,927) (2,287,094) (2,091,359) (2,004,561) (1,896,776) AvaUNe for cash capital 1,768,290 2,006,579 1,769,629 1,985,671 2,180,830 Z405,191 Extra Capital from 40R Fund 1 257,000 53,000 Total IS IM700 104A% S ZMXO 8.3% $ 1,750,000 -16.6% $ IXOM 11.4% $ Z150X0 10.3% $ Agoonamodded Co-ift - Debt I %L by" Wn Wfft 3,310,000 -6.4% 2,735,000 -17,4% 2,630,000 -3.8% 2.645,000 0.6% 2,655,000 0.4% Debt Service - Principal 3,535,000 -15.5% Debt Service - Interest 1,004,575 46.5% 1,058,000 5.3% 1,028,230 -21% 914,957 -11.0% 790,459 -13.6% 663,774 -16.0% Excluded dW (2,043,982) -26.8% (1,512,768) -26.0% (1,476,136) 2.4% (1,453,598) -1.5% (1,430,39e) -1.6% (1,421,998) -0.6% lViSaAminhursoraft (215.828) -53,3% (817,305) 278.79E Total Included Debt 1 $ 2,27 9,765 -18A%J $ Z037,927 -10.6%10 $ 2,287,0" 12. 2%1$ 2,091,359 -8.6% $ 2.004,561 -4.2%1$ 1,896,776 -5,4% Total Debt ll 4,539,575 -25.1%1$ 4X8,000 , -3.8% '1 $ .3j763,= 43^1 $ 34",957 -5AMI 459 5 3A3A, .3.1%1$ 3^774 34% I US $413k $109k $13k Uk $52k $34k E) $4k $409k 4109k -$13k Town of COSt 11 ACCOrMI s - Ddrii Voted One Yr C Projected One Yr Changes One Yr Changes One Yr Changes One Yr Changes One Yr Changes 2112!131:34 PM FY -2013 -20014 FY -201 FY15 FY -20f FY16 FY- 21 FY17 FY18 FY -2018 200,000 0.0% Accommodated - E s 200,000 -1.8% 208,000 4,0% 216,320 4.0% 224,973 4.0% 233,972 4.0% Street Lighting Heating of Buildings -Town 93,000 6.0"X► 93,979 1.1% 97,738 4.0% 101,648 4.0% 105,714 4.0% 109,942 4.0% Heating of BuildingsScfaols 456,358 -2.3% 417,341 $:5% 434,035 4.0% 451,396 4.0% 469,452 4.0% 488,230 4.0% Utilities -Town 173,050 -7.9% 199,692 15.4% 207,680 4.0% 215,987 4.0% 224,626 4.0% 233,611 4.0% Utilities- Shcools 708,760 -7.0% 737,933 4.1% 767,450 4.0% 798,148 4.0% 830,074 4,0% 863,277 4.0% Fuel -vehicleSfin DPW buOgeO 2Wl000 5.5% 290000 3.6% 301,600 4.0% 313,664 4.0% 326.211 4.0% 339,259 4.0% TOWLam is 1,911,168 .4.7%1 $ 1 1.5% 3 2A16X3 4.0% 097,1163 4.0% $ ZI!IM 4.0% $ 2,268= 4.0% Ammmodated Cost - Financial 340,000 7.6% 350,000 29% 358,750 2:5% 367,719 2:5% 376,912 215% 386,335 2.5% Casually Insurance Veteran's Assistance 250,000 0.0% 250,000 0.0% 250,000 0.0% 250,000 0.0% 250,000 0.0% 250,000 0.0% FINCOM Reserve Fund 150,000 0.0% 150,000 0.0% 150,000 0.0% 150,000 0.0% 150,000 04% 150,000 0.0% Stabilization Fund 0 0 0 0 0 0 Total Financial 740,000 3.4% $ 750 1.4% S 758 750 12% $ 767,719 1.2% M2 2% 786,335 1.2% Accommodated Costs - Education Out of di 954 ,000 6.8% 969,001 1.6% 1,007,761 4.(96 1,048,071 4.0% 1,089,994 4,0% 1,133,594 4.0% Out of district SPED transportadi Out of distrk:t SPED tuition 3,680,235 -4.0% 3,825,726 4.0% 3,978,755 4.0% 4,137,905 4.0% 4,303,421 4.0% 4,475,558 4.0% Out of district SPED rev. offsets (1,290,000) 45.996 (1,196,629) -7.2% (1,244,494) 4.0% (1,294,274) 4.0% (1,346,045) 4:0% (1,399,887) 4.0% Out of district SPED carry forward ARRA IDEA Funds Total Education - Out of d1W. 1 $ 3 -12.9% $ 3 098 7.6% 3,742,M 4.0% 3,891,703 4.0% $ 4,047,371 4.0% $ 4,209,286 4.0% Accommodated Costs - Ed= d n Ygqi#qnsI 210,000 5.0% 218,400 4.0% 227,136 4.0% 236,221 4.0% 245,670 4.0% Vocational School Assessments 200,000 -26.1% Vocational School Assessments 125,W0 -15.9% 131,250 5.0% 136,500 4.0% 141.960 4.0% 147638 4.0% 153,544 4.0% Total Education - Voka $ 325,000 425% $ 341,250 5.0% ' 354,900 4.0% $ 368 4.0% 383 860 4.0% $ 399,214 4.0% Awommoda Costs - Abu Rubbish Collection 1 Disposal I taneous 1,500,000 1.9% 1,490,000 -0.7% 1,527,250 2.5% 1,565,431 2.5% 1,604,567 2.5% 1,644,681 2.5% Snow and Ice Control 600,000 6.2% 625,000 42% 650,000 4.0% 675,000 3.8% 700,000 3.7% 700,000 0.0% State Assessments 617,079 5,3% 644,369 4.4% 660,478 2.5% 676,990 2.5% 693,915 2.5% 711,263 2.5% Cemetery 181,858 -1.6% 192,369 5.8% 197,178 2.5% 202,108 25% 207.160 2.5% 212,339 2.5% Salaries and Wages 142,758 -2.0% 149,269 4.6% 153,001 2.5% 156,826 2.5% 160,746 2.5% 164,765 2.5% 39,100 0.0% 43,100 10.2% 44,178 2.5% 45,282 2.5% 46,414 2.5% 47,574 2.5% Total Miscellaneous $ 2,898,937 32% $ 2,951,738 12% $ 3,034,906 2.8% $ 3,119,529 28% $ 3,205,642 28% $ 3,MM 20% Me- $1k ,$39k 45k 429k -$127k +$75k RM SUMMARY OF POTENTIAL BUDGET CHANGES - FY 2014 Not Funded: Police: Crossing Guard $5,600 Prior (1 =Hi hest Department - Item Cost TM r ATM I Goldy Tafo a Arena Bonazoli Schubert BOS Proposed additions: 2 2 2 1.8 Fire: OT $14,000 2 2 2 CS: Mosquito control $6,300 1 1 1 1 1 1 1 1.0 FIN OT: technology $-2-,5-0-0- 2 1 1 1 1 1 1 1.0 Fire: misc Expenses $3,000 1 1 1 1 1 1 1 2 1 1.2 DPW: Hwy ST seasonal $7,500 1 1 1 2 1 1 2 1 1.4 DPW: P Arks ST seasonal $7,500 1 1 2 1 1 2 1 1.4 CS: Z mid Bylaws $75000 3 3 +vie - Police: raining $5,250 2 2 2 2 2 2 2 2.0 FIN OT: projects $2,0001 2 2 1 2 2 1 2 2 2 2.0 DPW: Tn Forest Comm Exp. $1 000 2 2 3 2 1 3 1 2.0 DPW: Trails Comm Fx . $10-0-0- 2 2 3 2 1 3 1 2.0 CS: OT-projects $4 000 2 2 2 3 2 2 2 2.2 TM: Town Manager fund $5.000 2 2 3 2 2 3 2 2.4 DPW: Eng PT Clerk $17,000 1 3 3 3 3 3 1 2.6 DPW: EDC - water flowers $10,0001 2 3 1 3 2 3 3 3 2.8 Proposed funding from Wetlands Fund: CS: Conservation +3hrstwk $4,250 1 1 1 1 2 2 1 1.4 Not Funded: Police: Crossing Guard $5,600 3 1 1 2 .1 2 1 1.4 Di atch: PT Dispatcher $25,000 2 2 1 2 2 2 2 1.8 Fire: OT $14,000 2 2 2 2 2 2 2 2.0 Police: OT $11,000 2 2 2 2 2 2 2 2.0 DPW: St signs $5,0001 2 3 3 3 3 3 2 2.8 DPW: OT -HWY $3000 2 2 3 3 3 3 2 2.8 Fire: Fire Captain $88000 3 1 3 1 3 3 3 3 3 3.0 DPW: OT-Recreation $1000 3 3 3 3 3 3 3 3.0 1TOTAL $303,800 47 44 42 51 1 37 2/7/2013 s TOTAL $6,300 $2,500 $5,500 $13,000 $20,500 $95,500 $100,750 $102,750 $103,750 $104,750 $108,750 $113,750 $130,750 $140,750 $ 118,493 Library Building Committee There is hereby established a Library Building Committee. Background & Mission The Reading Library Board of Trustees has applied for and been awarded (in October 2012) an approximately $5.1 million construction grant by the Massachusetts Library Board of Commissioners. This grant award was as a result of an application and extensive planning effort by the Reading Public Library through its Board of Trustees and staff, with it's OPM and Architect. The project is to conduct a full renovation /reconstruction of the existing building, plus an addition of approximately 8,000 square feet. The project is intended to develop a building with a useful life of at least 50 years, and a functional life of at least 20 years before any significant programmatic modifications are required. The Library Building Committee shall provide advice to the Facilities Director, who shall be responsible for the management of the building project, and to the Town Manager who pursuant to the Reading Home Rule Charter is responsible for the awarding of contracts and carrying out of improvements to all public buildings except for the buildings of the School Department and the Reading Municipal Light Department. The Library Building Committee shall report periodically to the Library Board of Trustees, Town Meeting, and other bodies as requested on the progress of the Library project. The Library Building Committee shall: (1) To the extent that it does not delay the process, give advice to the Town Manager on the selection of the Architect and Owners Project Manager (OPM) selection for the project. (2) Review the detailed options for renovation /reconstruction of existing space and addition of additional space to the existing library building at 64 Middlesex Ave. including a discussion of expected timelines and costs; and (3) Developing a recommended proposal for the final design. The Library Building Committee will base its recommendation on the detailed program needs developed as part of the application process for State aid, and approved by the Massachusetts Board of Library Commissioners. (4) Monitor the bid process and make a recommendation as to the award of construction bids. (5) Provide input into the arrangements for temporary space for the library during the construction project. (6) Monitor the construction process, working with the Facilities Director to determine how the project is tracking with respect to the construction contract, timelines, and cost. (7) Review change order and make a recommendation as to their approval Committee Membership The Library Building Committee shall consist of ten (10) members appointed as noted below. ♦ 2 members of the Library Board of Trustees appointed by the Board of Trustees ♦ 2 members of the Library staff, which may include the Library Director, and who shall be appointed by the Library Director ♦ One member of the Finance Committee appointed by the Finance Committee ♦ One member of the Historical Commission appointed by the Historical Commission ay ♦ 2 members of Town Meeting appointed by the Town Moderator ♦ 2 residents of the community who have experience and expertise in construction projects as an architect, structural or civil engineer, contractor, or construction manager, appointed by the Moderator The terms of the members of the Library Building Committee shall be for three years, or until the completion of construction and the issuance of the Certificate of Occupancy of the building project, or until the filing of a final report with Town Meeting, whichever comes first. Adopted 2 -26 -13 by the Board of Selectmen and Library Board of Trustees 0 Finance Committee Meeting January 9, 2013 The meeting convened at 7:35 p.m. in the Town Hall Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman David Greenfield, Vice Chairman Barry Berman and members Jeanne Borawski, Mark Dockser, Karen Herrick, Paul McNeice, Jeff Perkins and Paula Perry. Also present was Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Board of Selectmen Chairman Steve Goldy, Board of Selectmen Ben Tafoya, Selectman John Arena., Library Board of Trustees Chairman David Hutchinson, Vice Chairman Dick Curtis and Trustees Cherrie DuBois, Alice Collins, Andrew Grimes and Vicky Yablonsky and Library Director Ruth Urell, and resident Steve Crook; FINCOM member Hal Torman was absent. Mr. Greenfield called the meeting to order. Review January 28 Special Town Meetina Warrant Article 3 /Amend FY13 -22 Capital Plan: Mr. LeLacheur described three requests for the School Facilities to be funded in January and two changes to future general fund capital. The FY13 requests include $25,000 for Parker MS pinnasium wall padding for student safety; $25,000 for RMHS furniture in light of the large 8 grade class entering for next year; and $27,500 for security system upgrades at various school buildings. On a motion by Mr. Berman seconded by Ms. Borawski. FINCOM recommended the subiect matter of the Article by a vote of 8-0 -0. Ms. Perry will give the report at Town Meeting. Article 4 /Amend FY13 Budaet: Mr. LeLacheur described the requests which include the three capital items as previously described; $46,000 in interest costs to settle some long - standing Assessors abatements (interest cannot be paid from the overlay fund); $7,000 for Finance /election wages as the November Presidential election was about $10,000 over budget due to staffing needs to operate during heavy voter turnout while RMHS was in session; $10,000 for Finance/HR expenses to pay for an Assessment Center for Police promotions; and a shift of $11,000 from Community Services/Veterans wages to expenses in anticipation of joining a Veteran's District with Melrose, Wakefield and Saugus. Mr. Berman asked where the Police assessment center would be held, and Mr. Hechenbleikner replied that it would be held in Town Hall. He described previous assessment centers and stressed the importance of hiring the right person. On a motion by Mr. Greenfield seconded by Ms. Herrick. FINCOM recommended the subiect matter of the Article by a vote of 8 -0 -0. Ms. Herrick will give the report at Town Meeting. Article 5/Prior Year Bill: Mr. LeLacheur reminded FINCOM that this $500 bill was discussed at November Town Meeting as a likely expense because a law firm forgot to send invoices out to several municipalities for about six months, crossing fiscal years. 0 On a motion by Ms. Perry seconded by Mr. Dockser, FINCOM recommended the subject matter of the Article by a vote of 8 -0 -0. Mr. McNeice will give the report at Town Meeting. Article 6 /Library building renovation and expansion project: Mr. Hutchinson gave a background to the process which began in 2007 /8 with evaluations of the building from both a structural and programmatic angle. He stated that early on five options were considered, including doing nothing, minimal fixes, a brand new building in a different location, significant renovations to the existing building, and those renovations plus an expansion of the floor space. Very strong feedback from the community through a series of public meetings directed the group to focus on keeping the present building and location. Mr. Hutchinson explained that the state grant allowed for a 5% change from the submitted plans, but any larger change would not be funded without reapplying. Mr. Hechenbleikner explained that the state requirement from a library program standpoint was to create a facility that would last for twenty years; from a building standpoint the structure should be thought of as a 30+ year investment. Ms. Perry asked to what level of detail was the state was involved. Ms. Urell replied that there were 13 functional areas examined, and the level of detail was right down to the seats, materials and computers available. Mr. Hutchinson explained that a library architect was hired because of this exacting level of detail required. Mr. Berman asked what the cost of doing nothing to the facility is, because it is surely not zero. He asked to distinguish between renovate and expand the floor plan, and what are the costs. Mr. Greenfield asked about the $9 million in construction costs and what the weaknesses in the building are and the specific repair costs. Mr. Hechenbleikner and Mr. Grimes explained that these were estimates, based on 31,000 square feet and costs of $258 /square foot for renovation. Ms. Herrick asked about the design contingency, and Ms. Urell replied that at this point the Town only had schematic designs, but for example a corridor might need to be added for traffic flow. Mr. Brown asked if the costs were for the roof structure or the roof itself, and Mr. Hechenbleikner described the last renovation where the roof was omitted to cut costs, then replaced within a few years. Ms. Urell described how the chimneys and turrets leak, but the structure itself is fine. Mr. Dockser asked about other projects and how costs compare, if there was any federal funding available, and if Reading would hire a project manager. Ms. Urell said she was not aware of any federal funding for library building projects, and that a project manager would be hired. Mr. Grimes added that a local donations discussion has started in the community. Mr. Greenfield asked what the Selectmen think about this project, and Mr. Tafoya replied that the Board was interested in the accuracy of renovation costs and who would be responsible during the construction process, both for longer term policy and then the day -to -day decisions. Mr. Hechenbleikner said that his view was that both the Facilities department and Library Director would report to the Town Manager on this project. He added that he was in favor of a Library Building Committee that would be advisory to both the Town Manager and the Facilities Director, and that it would include library staff, FINCOM, Trustees and residents. On the matter of project cost he stated that it was best to know the revised cost now and not after a bid process, and Mr. Hutchinson pointed out that the increases were not in reimbursable items so the Town did not miss out on any state aid. Mr. Van Magness said he didn't think his group �S was yet ready to go to Town Meeting. He asked what the project alternatives were, along with those costs. He reminded FINCOM about OPEB and all the other large -scale projects that might proceed as debt exclusions. Mr. Greenfield agreed that those other projects were important to consider, and that's why they were reviewed at November Town Meeting and will be again at January Town Meeting. He said that all we can do is make the best decision possible with the best information we have available. Mr. Hechenbleikner stated that the Library project was ranked highest by the ad hoc Municipal Building Committee a few years ago. Mr. McNeice asked if the figure of $20,000 for an extra election was correct, and Mr. LeLacheur replied that it was in that ballpark. Mr. Hechenbleikner said that one option was to defer this Town Meeting vote to the Annual Town Meeting, and then to have a special election. Mr. Greenfield wondered how FINCOM could vote on this project without knowing the costs of alternatives. He polled other FINCOM members. Mr. McNeice said that he could not vote tonight in the absence of such information, and Ms. Borawski agreed. She added that the project probably makes sense because of the grant, but there was not enough information to be certain. Mw. Herrick said that the Article should not go forward to Town Meeting if the FINCOM did not vote, and Ms. Perry agreed that a FINCOM vote was critical for Town Meeting to have. She said that while there was not exact information that she knew there was a significant cost to do nothing. Mr. Grimes said that the decision was made nearly seven years ago as to what alternative to select, and that's why a menu of choices and costs was not presented now. Mr. Berman said that he would vote now because he knew of all the past emergency repairs and that significant work was needed on the building. Mr. Arena stated that the project history is what it is, but the perception of new Town Meeting members was important to consider. He said that there would be only one shot at this, and said there was no reason to rush to failure — there was much risk in not taking the time needed and holding a special election instead. Mr. Greenfield said that the Article could be postponed to April Town Meeting if needed. Mr. Crook asked if there was a ballpark figure available for the repairs only portion of the project. He said it is important to consider longer -term costs as well as project costs. Ms. Urell said a specific number was not available for repairs only, and Mr. Hechenbleikner stated that it would be very expensive and time consuming to get a detailed alternative set of costs. Mr. Bonazoli said that the other projects and challenges would be presented at Town Meeting, and Mr. Berman said we didn't have perfect information on any of these projects. Mr. Bonazoli said that ultimately the residents of the Town will set the priorities. Mr. Dockser said he liked Mr. Crook's idea of looking at 10 -20 year costs for alternatives. Mr. Greenfield stated that FINCOM would not vote on Article 6 tonight. FINCOM agreed to join a Selectman's meeting on January 23, 2013 in order to get an update on alternative costs. Mr Greenfield will write a report to Town Meeting. Article 7 /Pearl Street eminent domain: Mr. Hechenbleikner explained to FINCOM that the title to this property was not clear, the origins cannot be traced. He said there might be a $1 consideration fee, which is why FINCOM could vote this Article. is On a motion by Mr. Berman seconded by Mr. McNeice, FINCOM recommended the subiect matter of the Article by a vote of 8 -0 -0. Mr. Dockser will give the report at Town Meeting. Article 8/Walker's Brook easement: Mr. Hechenbleikner explained to FINCOM the desire for a bus shelter and the possibility of a $1 consideration fee also. On a motion by Mr. Greenfield seconded by Ms. Borawski, FINCOM recommended the subiect matter of the Article by a vote of 8 -0 -0. Ms. Borawski will give the report at Town Meeting. Article 10 /electronic billboard: Mr. Hechenbleikner explained to FINCOM the recent history of two test cases along rte. 93 and that late last fall the state changed the rules to allow electronic billboards. He stated that the only place in Reading that met the state's criteria was at the West Street Mobil station, where it would be placed to be visible for the highway traffic. He explained as host community the Town would receive an annual sum of between $25k and $50k from a vendor that was in negotiations. He said that other benefits would be that other billborads in town along Main street would be taken down within five years, and that the Town would get some advertising time on the electronic billboard. He reminded FINCOM that this idea came from a Financial Forum a couple of years ago about ways to raise revenue, and that FINCOM's role was the financial aspect of this proposal. On a motion by Mr Dockser seconded by Ms. Herrick. FINCOM recommended the subiect matter of the Article by a vote of 8 -0 -0. Mr. Berman will give the report at Town Meeting. Minutes On a motion by Mr Greenfield seconded !M Mr. Dockser, FINCOM soproved the minutes of December 12, 2012 by a vote of 7 -0 -1 (Ms. Perry abstaining). Respectfully submitted, Secretary C