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2012-10-17 Finance Committee Packet
The Tow; FINCOM . Wednesday, October 17, 2012 at 7:30 PM Town Hall Conference Room Printer- Frloft version Executive Session to consider the purchase, exchange, lease or value of real property because the Chair has declared that an open meeting may have a detrimental effect on the negotiating portion of the public body and to reconvene in Open Session. Review November 2012 Town Meeting Warrant 6 Amending the Capital improvement Program FY 2013 -FY 2022 include Downtown Phase II project and Water main repair /replace project Amending the FY 2013 Budget Approve Payment of Prior Year's Bills Additional funding - Smart Growth Stabilization Fund 7 Additional Funding — SickAtacation Leave Stabilization Fund 8 Authorizing the taking of a drainage easement — Curtis and Walnut Streets 9 Authorizing debt for Sewer III 10 Authorizing debt subject to a proposition 2 % debt exclusion for the Reading Public Library 11 Street acceptance and discontinuance — Jacob Way /South Street AAporove Minutes September 24, 2012 October 10, 2012 Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Towns & Schools Website D D:sYnO�crYji3 eGvvernurat Aazcd ►IT >I DffTtNl'T IPN ?�)O9 FINCOM . Wednesday, October 17, 2012 at 7:30 PM Town Hall Conference Room Printer- Frloft version Executive Session to consider the purchase, exchange, lease or value of real property because the Chair has declared that an open meeting may have a detrimental effect on the negotiating portion of the public body and to reconvene in Open Session. Review November 2012 Town Meeting Warrant 6 Amending the Capital improvement Program FY 2013 -FY 2022 include Downtown Phase II project and Water main repair /replace project Amending the FY 2013 Budget Approve Payment of Prior Year's Bills Additional funding - Smart Growth Stabilization Fund 7 Additional Funding — SickAtacation Leave Stabilization Fund 8 Authorizing the taking of a drainage easement — Curtis and Walnut Streets 9 Authorizing debt for Sewer III 10 Authorizing debt subject to a proposition 2 % debt exclusion for the Reading Public Library 11 Street acceptance and discontinuance — Jacob Way /South Street AAporove Minutes September 24, 2012 October 10, 2012 Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Towns & Schools Website D COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on , 2012 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to , 2012, the date set for Town Meeting in this Warrant. 1 also caused a posting of this Warrant to be published on the Town of Reading website on , 2012. A true copy Attest: Laura Gemme, Town Clerk , Constable 6 TOWN WARRANT F Y �INCOR� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland Road, in said Reading, on Tuesday, November 13, 2012, at seven -thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Conservation Commission, Town' Manager and any other Board or Special Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Subsequent Town Meeting, the following report(s) are anticipated: • State of the, Schools (School Committee and Superintendent of Schools) • RMLD Annual Report (RMLB and General Manager) Finance Committee Report No report. Bylaw Committee Report: No report. ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2013 - FY 2022, Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: At the beginning of this article there will be a report by Town, Library, and School officials on 3 pending /potential capital projects: • The Library renovation and addition, which has been awarded a $5.1 million state construction grant; • The Killam School project for improvements to handicapped accessibility, fire sprinklering, energy improvements (primarily windows), replacement of the gym floor, and a small addition to the administrative areas; • A potential project or projects to address space needs related to changes in program requirements — primarily full day kindergarten. The following amendments are proposed to the FY 2013 — FY 2022 Capital Improvements Program (CIP) as previously approved at Annual Town Meeting in April 2012. These amendments need to be included in the CIP in order for Town Meeting to consider funding them under the various Articles at Town Meeting. The full revised CIP is included in the blue pages in the back of this report. General Fund FY13 +$424,000: ♦ $350,000 DPW roads — Design work for Downtown Project Phase III ♦ $ 42,000 Town facilities — Fire station equipment & repairs; ♦ $ 32,000 Town facilities — Senior Center kitchen repairs; ♦ $ 0 Schools — change purpose of $400k from modular to feasibility o Iternati� s ♦ $ 0 Town facilities — West Side Fire Station generator (funded b FIOM Reserve Fund transfer) ) FY14 - $109,800 (excluding last item): ♦ $15,000 School fac. - Joshua Eaton electrical systems; ♦ +$10,000 School fac. — Coolidge carpet increased from $10,000; ♦ - $35,000 School fac. — Parker carpet moved out to FYI 5; ♦ $10,000 School fac. — Parker mason repairs rear stairwell; ♦ $12,000 Town fac. - DPW windows /doors; ♦ $15,000 Town fac. _ Town Hall reconfigure, office space; ♦ $60,000 Technology — regional GIS flyover; ♦ +$6,000 Firefighter turnout gear increased to $136,000; ♦ - $5,000 Firefighter hose replacement reduced to $20,000; $30,000 DVR video technology (Dispatch); ♦ $25,000 Parking /Animal Control vehicle; ♦ - $35,000 Police Vehicle Video Integration moved out to FYI 6; ♦ $115,000 DPW Sander moved up from FY19, decrease amount from $123,000; ♦ +$15,000 DPW Ford Utility pickup #11 increased to $50,000; ♦ $55,000 DPW Ford Pickup Utility #C1 moved up from FY15; ♦ $140,000 DPW Snow Plow moved up from FY20 and reduced from $145,000; ♦ - $37,800 DPW Eager Beaver Trailer eliminated; ♦ - $500,000 DPW Birch Meadow Pavillion moved out to FYI 5; ♦ $5 million Downtown Project Phase II FYI to FY22: ♦ Various items were added, subtracted, changed or moved to different years. (I Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of xx at their October 17, 2012 meeting. This Article allows capital requests to be considered for funding in later Articles that will be discussed and voted on during this Town Meeting. A 10 -year balanced capital plan is a prudent fiscal tool that facilitates long range planning and project prioritization. The balanced plan provides the maximum amount the Town can fund each year and stay within the FINCOM guideline amount. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend one or more of the votes taken under Article 13 of the April 23, 2012 Annual Town Meeting relating to the Fiscal Year 2013 Municipal Budget, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. . Background: General Fund — Wages and Expenses Finance Committee Account Line Description Decrease Increase C99— Capital Senior Center kitchen $32,000 $424,000 (Town Facilities) Fire Station equipment & repairs $42,000 Downtown Project Phase II design* $350,000 G91 —Town Admin. Town Manager transition (severance $53,000 wages plus overlap) 191— Finance Regional Appraiser position no longer a $60,000 wages wage paid to a Town employee 192-m-Finance Regional Appraiser position now an $97,600 expenses expense paid to Wakefield $50,000 Communications technology ($18k new for field use; $14.6k centralized) $32,600 Town Manager transition consulting & expenses HR $15,000 J92— FINCOM Replenish for replacing the West Side $30,000 Reserve Fund Fire Station generator in Se tember'12 K91— Community Increase Veteran's Services Officer from $21,000 Services wages 19hrs to 37.5hrs/week K92— Community Centralize communications technology $ 500 Services expenses budgets -$500 Elder /Human services L91 —Library wages Sick/vacation buyback** $9,950 M92— Public Works. Centralize communications technology $ 1,600 expenses budgets - $1,600 Hi hwa &Pks /Forest N91— Public Safety Police Sick/vacation buyback ** $16,750 $111,750 wages New Police Officer wages (includes projected OT) $90,000 RCASA partial funding $5,000 N92— Public Safety Centralize communications technology $ 6,750 expenses budgets - $12,500 New Police Officer expenses (uniform & clothing allowance ) $ +5,750 Subtotals $68,850 $747,300 Net Operating Expenses $678,450 Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2013 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: An invoice was received in the October accounts payable warrant that pertains to FY12. The invoice is for Reading Trophy & Shirt Co. in the amount of $1,090.85. The invoice is for 8t' grade awards ordered in June 2012. Per discussion with the School Department central office the party placing the order neglected to issue a PO. This may be due to some confusion about who would be paying the bill. In some cases these award invoices have been paid by the PTO. This article will require a super - majority vote by Town Meeting. Finance Committee Report:. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to transfer funds received from the Commonwealth of Massachusetts in payment for development within the Town's 40R Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading has received an additional $309,000 in payments from the State for the 40R Smart Growth projects at 30 Haven Street and at Reading Woods. In a program presented to Town Meeting in the fall of 2011, the Town Manager outlined a 3 to 4 year program of dedicating those funds to one time expenditures — primarily by accelerating the road and sidewalk improvement program. This article will move that $309,000 to the stabilization fund. It is anticipated that that at the 2013 Annual Town Meeting a request will be made to appropriate all or part of these funds consistent with the 3 to 4 year plan. Finance Committee Report: From Tax Levy, State Aid and Other Local Receipts $655,108 State aid: +$685,784 State charges -$ 30,676 Net State Aid +$655,108 *From Permits Revolving Fund $250,000 ($330,000 starting balance) **From Sick/Vacation Stabilization $ 26,700 Fund ($30,500 starting balance) From Free Cash $253,358 (reduced from $1 million to $746,642 used to balance FY13 budget) Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2013 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: An invoice was received in the October accounts payable warrant that pertains to FY12. The invoice is for Reading Trophy & Shirt Co. in the amount of $1,090.85. The invoice is for 8t' grade awards ordered in June 2012. Per discussion with the School Department central office the party placing the order neglected to issue a PO. This may be due to some confusion about who would be paying the bill. In some cases these award invoices have been paid by the PTO. This article will require a super - majority vote by Town Meeting. Finance Committee Report:. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to transfer funds received from the Commonwealth of Massachusetts in payment for development within the Town's 40R Smart Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading has received an additional $309,000 in payments from the State for the 40R Smart Growth projects at 30 Haven Street and at Reading Woods. In a program presented to Town Meeting in the fall of 2011, the Town Manager outlined a 3 to 4 year program of dedicating those funds to one time expenditures — primarily by accelerating the road and sidewalk improvement program. This article will move that $309,000 to the stabilization fund. It is anticipated that that at the 2013 Annual Town Meeting a request will be made to appropriate all or part of these funds consistent with the 3 to 4 year plan. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to transfer funds into the Sick Leave Stabilization Fund, or take any other action with respect thereto. Board of Selectmen Background: The Town set up a Stabilization Fund a number of years ago to be utilized to pay sick leave buy back. and/or accrued vacation leave to employees who are leaving the employ of the Town — usually through retirement. Sick Leave buy -back is being phased out for municipal employees, but there are still a number of employees who are eligible. The fund currently has a balance of $3,800 (if the transfer in Article 4 is approved), and the Town Manager is recommending putting an additional $50,000 into the fund as there are known FY13 future expenses of $41,552 that will be paid out prior to Annual Town Meeting in April 2013. Prior to having a stabilization fund for this purpose individual department budgets had to anticipate retirements and increase or decrease from year to year to pay such expenses. This resulted in periodic artificial increases in Department budgets, making it difficult to budget from year to year. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 8 To see if the Town will vote to authorize the Board of Selectmen to accept the conveyance of drainage easements located at 152 and 156 Walnut Street which easements are shown on a plan entitled: " Drainage Easement located at 152 and 156 Walnut Street, Reading Ma" upon such terms and conditions and for such consideration as the Board of Selectmen deems to be in the best interest of the Town, or take any other action with respect thereto Board of Selectmen Background: Residents located in the vicinity of 152 to 162 Walnut Street and 13 & 17 Curtis Street are experiencing periodic flooding of their properties during heavy rain storms. There is an existing Town owned drainage system and easement located in the area. However the flooding the residents are experiencing, which is the result of an isolated depression is not tributary to the current drainage system. The acceptance of a 3,240.9 +/- square foot drainage easement as depicted on the plan entitled "Drainage Easement Located At 152 & 156 Walnut Street, Reading, Ma," prepared by the Reading Engineering Division dated August 20, 2012 will enable the Town to construct and maintain the necessary drainage improvements to alleviate the flooding. The following owners have agreed to transfer the following easement rights to the Town for a nominal fee of $1.00. Location Owner 152 Walnut Street Stephanie A. Viani and James B. Hromadka 156 Walnut Street Daniel F. Fleming and Margaret A. Fleming Easement Area 625 +/- SF 2,615.8 + /- SF Cif 0 %/ \� / Q 4 �or�wm�au � •\ % `• wwnawmw �R� a.a�nmw � 0 CRAP= sets iIa i I v r .e r r WALNUT BTREE7 I W" - w ^ �'g��i� +w�+ww+wrwwsr . M •_ Y #O. Y M tr�w�tratartewowu Finance Committee Report: . Bylaw Committee Report: No report. ARTICLE 9 To see what sum the Town will raise by borrowing pursuant to G.L. Chapter 44, §7(1) or transfer from available funds, or otherwise, and appropriate for the purpose of reconstructing surface drains, sewers and sewerage systems, including the costs of engineering services, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be spent under the direction of the Town Manager; and to see if the Town will authorize the Town Manager, the Board of Selectmen, or any other agency of the Town to apply for a grant or grants to be used to defray all or any part of said sewer construction and /or reconstruction and related matters; and to see if the Town will vote to authorize the Town Manager to enter into any or all agreements as may be necessary to carry out the purposes of this Article, and to see if the Town will authorize the Town Manager, the Board of Selectmen, or any other agency of the Town to apply for a non - interest bearing loan from the Massachusetts Water Resources Authority, and to authorize the Treasurer - Collector, with the approval of the Board of Selectmen, to borrow pursuant to said loan, or take any other action with respect thereto. Board of Selectmen Background: The MWRA's Infiltration and Inflow (1 /1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation and reduce infiltration and inflow into the sewer system. MWRA Assistance • The assistance is provided through a combination grant and no- interest loan / • Phase 8 Allocation is $421,000 - $ 189,450 (45 %) Grant `(U $ 231,550 (55 %) Non - interest loan • Loan pay back to the MWRA - Equal installments over a Five -Year Period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its 1/1 removal program to remove unwanted storm water flows from the sewer system which reduces excess sewer assessments from the MWRA and decreases the excess demand on the sewer system. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from stormwater runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. The Town's 1/1 removal program consists of. • House -to -house inspections o The house -to -house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. • TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. • Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not, possible • Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. • Flow metering and gauging o The Town also performs flow metering and gauging to assist the Town in determining the areas of the sewer system that are experiencing the highest levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating 1/1 for the past several years. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 10 To see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of renovating and expanding the Reading Public Library located at 64 Middlesex Avenue, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Board of Library Trustees and the Town Manager, and to see if the Town will authorize the Board of Library Trustees, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said improvements; and to authorize the Board of Library Trustees and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, subject to approval by the voters of the Town of a Proposition 2'/ debt exclusion for the Town portion of the cost of the project, or take any other action with respect thereto. Board of Library Trustees Background: The intention is to present a report of the status of the Library project under Article 3, and to then indefinitely postpone the subject matter of this Article. A Special Town Meeting will be called by the Board of Selectmen for late January 2013 to approve the substance of this Article. If the Article is approved by Town Meeting by a 2/3 vote, then the April 2 2013 Town Election will include a ballot question asking whether the Town will approve a Proposition 2 % debt exclusion for the Town's share of the cost of the project — estimated to be $7.1 million. The following is the report to be given under Article 3. 551 On October 4, 2012, the Massachusetts Board of Library Commissioners announced that they have awarded Reading Public Library a General Construction Provisional Grant award of $5,105,114. Planning Process The Reading Public Library Board of Trustees commissioned a study in 2010 to determine present and future facility needs in the light of steady growth in service and multiplying facility deficiencies. The Trustees are committed to preserving the character of the current library while enhancing its accessibility, functionality and adaptability. Beacon Architectural Associates, working in conjunction with Adams & Smith Architects, determined that the current building is structurally sound but highly inefficient for today's needs. Their proposal calls for rearrangement of existing internal space and a 7,596- square -foot expansion on the hill at the easterly side toward School Street. The two -story addition would align with the lower and main levels of the current building. Major structural repairs and substantial renovation are required to comply with current building codes. The 2010 Fall Town Meeting authorized the Library Trustees to apply for a state grant for construction. The application was submitted in January 2011. The Library staff and Trustees conducted information sessions and building tours in 2011 -2012 while the Trustees waited for the Governor to release additional funding in Fiscal Year 2013 so that the Reading project can begin. During the next nine months the Reading Library Trustees and town officials will work with the community to gain the local match funding necessary to move forward with the grant. "Local support is really key to the success of a project because it ensures that each project meets the unique needs of 'its residents," said Rosemary Waltos, MBLC Construction Specialist. History On March 3, 2012, the Library celebrated its 28th year in the 116- year -old Highland School building. Since its relocation to the historic landmark in 1984, the community's use of the library has more than doubled. For many of us, the Library as it is feels like home. But there are limitations to an old school building serving as a busy, high - traffic library: inflexible spaces due to inadequate infrastructure; no room to grow or update technology; no place to plug in a computer or laptop. The dark corners, dead -end stacks, and hidden areas make supervision of public spaces difficult and public safety and accessibility issues need to be addressed. Structural problems need to be fixed: the roof leaks; the basement sometimes floods and is often damp; the gutters, masonry, and windows need major repairs; and the HVAC, lighting, and work spaces are inefficient and outdated. Need The community's use of the library has doubled in measurable ways and skyrocketed in many others. As one patron describes it, the library has become the living room of the community. It is a focal point that attracts residents of all ages. The charts show the tremendous growth of library use in recent decades. Go 3,000,000 2,500,000 2,000,000 1.500,000 1,000,000 500,000 Quotes of Support LIBRARY CIRCULATION �r ti0 +,`,dry �,`y��;� +• `ry�� Interlibrary Loans 1982 -2010 350,000 �/ 300,000'/ 200 , ow / / 302,554 _ 150,000 //l 74,658 100,000 / /l37Q — 50,000 r � 6,000 5,000 4,000 3,000 2,000 1,000 2,50 2,000 1,500 1,000 Soo TEEN COLLECTION Use of Library Meeting Rooms "After a review of this documentation and presentation, the Commission has determined that the proposed project will comply with the spirit of the renovation and construction guidelines enumerated by the Secretary of the Interior for buildings listed on the National Register." Reading Historical Commission, January 2011 "As the Director of Community Services/Town Planner I applaud the efforts by all involved in this endeavor to update, expand, and rehabilitate and breathe new life into the Reading Public Library. Careful planning has resulted in a vision for the future of the Reading Public Library that is truly exciting.... The Reading Public Library represents a unique opportunity to both preserve an historic building while also develop a new wing that will complement, not compete, with the buildings original grandeur.... The library's plan is consistent with the Reading Master Plan because it will preserve a vital educational, cultural, architectural, and historic resource. Likewise, it is located within walking distance of downtown and reinforces the attractiveness of our "village style" town center. The availability of more space for community meeting rooms, children's activities, reading rooms and quiet study, and new computer areas will completely transform the Reading Public Library. The green roof and energy efficiency elements of the plan are especially noteworthy and consistent with our plans for sustainable development." Jean Johnson Delios, Community Services Director/Town Planner, January 2011 [1 "The Reading Public Library building, originally built as a school, was converted to a library facility in 1983 as the Town of Reading's needs grew. Over the course of its 116- year -life many small renovations have occurred with the most recent occurring in 1983. The spaces have been repurposed to allow the Library to operate more efficiently. However due to the age of the building, its overall condition and its ability to function as a 21St century Library, a full renovation is necessary." Joseph P. Huggins, Director of Facilities October 2012 Goals of Library Building Program • Make exterior and interior repairs • Replace windows for greater efficiency • Improve HVAC and lighting • Accommodate new technology • Increase staff work space FIRST FLOOR I (IL \ o o X 710J3 o e o e First Floor Plan • Computer classroom • New young adult area • Relocation of general stacks • Additional study areas • More space for public computers • Improve circulation efficiency • Expand Children's area • Improve accessibility issues • Relocate meeting rooms • Create more study space and quiet areas 7 � ti • Quiet reading room and nooks • Parking lot entrance relocated symmetrically • Modernized circulation area including optional self - checkout • Processing area for increasing homebound requests \1� SECOND FLOOR Second Floor Plan • Doubling of space for children • Additional computer stations for children • New early learning center GROUND FLOOR • Designated area for children's programs • Space for outdoor programs surrounded by a green roof Ground Floor Plan • 3 additional study rooms • Additional conference rooms • Larger meeting room with accessibility after library hours • 7 Additional Parking spaces • Fully accessible book stacks with better lighting • Enhanced staff presence on lower level • Relocation of Local History C� Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 11 To see if the Town will vote to accept the following roads as public ways pursuant to M.G.L. c.82, and to discontinue portions of the following roads, both in accordance with the layouts adopted by the Board of Selectmen and on file with the Office of the Town Clerk: Jacob Way South Street and to authorize the Board of Selectmen to accept deeds of easement and for the fee in said roads; and to authorize the Board of Selectmen to purchase, or take such ways in fee or rights of easement by eminent domain under the provisions of M.G.L. c.79;, or to acquire said lands in fee or rights of easement therein by purchase, gift or otherwise, and to assess betterments therefore pursuant to M.G.L. c.80; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. Board of Selectmen Background: During the review and acceptance of the Reading Woods Condominium complex the Town required the reconfiguration of Jacob Way and South Street. This Article authorizes the necessary acceptance of land transfers, discontinuance of roadways and acceptance of the alteration in the roadway layouts of Jacob Way and South Street as approved by the Community Planning and Development Commission and the Board of Selectmen following extensive public hearings. Re- location of Jacob Way five (5) feet southerly The existing Jacob Way is to be relocated approximately 5 feet in a southerly direction for the majority of its length. To provide for this relocation and to keep the current minimum width of Jacob Way forty (40) feet for the majority of its length, the Town will discontinue the portion of Jacob Way shown as Parcel 7 containing 4,100 +/- SF as depicted on the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" Prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. The discontinued Parcel 7 will be transferred to Pulte Homes of New England LLC. for the consideration of no more than One Hundred ($100.00)00/100 Dollars Pulte Homes of New England LLC will grant to the Town of Readinq Parcel 2 containing 3,121 +/- s.f. for roadway purposes as shown on the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" Prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. Said parcel is necessary for the re- alignment of the Jacob Way in the southerly direction. The combination of Parcel 6 (the remainder of the current Jacob Way layout not discontinued), Parcel 2 and Parcel 3 (identified below) will form the relocated layout of Jacob Way. Alteration of the Jacob Way 1 South Street intersection To provide sufficient roadway layout for the recommended alteration of the Jacob Way /South Street intersection Pulte Homes of New England LLC will grant to the Town of Reading Parcel 3 containing 1,197 +/- SF. and Parcel 4 containing 3,498 +/- SF for roadway purposes as shown on the plan entitled "Modified 13 l� Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" Prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012. Parcel 3 will become part of Jacob Way layout alterations and Parcel 4 will become part of South Street layout alteration. Pulte Homes of New England LLC will grant parcels 2, 3 and 4 a total of 9,083 +/- s.f. to the Town of Reading for the consideration of no more than One Hundred ($100.00)00/100 Dollars. Jacob Way Alteration Upon completion of the land transfers the layout of Jacob Way is hereby altered to the following meets and bounds: Beginning at a granite monument to be set which is located on south line of the relocated South Street, a public, variable width right of way which is also the north east terminus of Jacob Way, as relocated; thence S 24 °50'44" W a distance of 85.36'; thence 102.52' along a curve turning to the right with a radius of 250.00'; thence S 48 °20'26" W a distance of 134.38' to a granite monument to be set; thence 162.82' along a curve turning to the right with a radius of 285.00' to a granite monument to be set; thence S 81004'28" W a distance of 445.86' to a granite monument to be set; thence 31.76' along a curve turning to the right with a radius of 100.00' to a granite monument to be set which is located at the north west terminus of Jacob Way; thence S 03 °19'02 E a distance of 45.22' to a granite monument to be set which is located at the south west terminus of Jacob Way, as relocated; thence N 81004'28" E a distance of 610.87' to a granite monument to be set which is located on the north line of State Highway Route 128 also known as Interstate Highway Route 1 -95; thence along the north line of said highway 209.82' along a curve turning to the right with a radius of 375.00; thence N 33 °26'28" E a distance of 193.93' to a granite monument to be set on the south line of South Street at the south east terminus of Jacob Way, as relocated; thence along the south line of South Street N 56 °33'32" W a distance of 58.96' to a granite monument to be set; which is the point of beginning, having an area of approximately 43,163 square feet, 0.99 acres. as shown on the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" Prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012 and further depicted on a plan entitled "Plan of Roadway Alterations to Jacob Way and South Street" prepared by the Reading Engineering Division dated October 4, 2012. South Street Alteration Upon completion of the land transfers the layout of South Street is hereby altered to include the following meets and bounds: Beginning at a point located on south line of South Street, a public, variable width right of way and the east line of land now or formerly of Murphy; thence along land now or formerly of Murphy S 08 °47'52" E a distance of 5.17' to a granite monument to be set; thence N 80 044'14" E a distance of 68.49' to a granite monument to be set; thence 47.22' along a curve turning to the right with a radius of 75.00' to a granite monument to be set; thence 46.10' along a curve turning to the right with a radius of 30.00' to a granite monument to be set; thence S 56 03332" E a distance of 58.96' to a granite monument to be set which is located on the south line of Jacob Way, a public, variable width right of way; 14 0 thence along the south line of Jacob Way the following two courses: N 33 °26'28" E a distance of 120.95' to a granite monument to be set; 34.68' along a curve turning to the right with a radius of 40.00' to a point which is located at the intersection of the south line of Jacob Way and the south line of South Street; thence along South Street the following three courses: S 83 °07'18" W a distance of 128.34'; S 06 °52'42" E a distance of 7.66% S 81 °12'08" W a distance of 147.66' to the point of beginning; having an area of approximately 9,409 square feet, 0.22 acres. as shown on the plan entitled "Modified Subdivision Plan of Land & Jacob Way /South Street Alteration Plan Reading Woods in Reading, MA" Prepared For Pulte Homes of New England, LLC, 115 Flanders Road, Westboro, MA 01581, dated September 20, 2011 and recorded with the Middlesex South Registry of Deeds as Plan No. 327 of 2012 and further depicted on a plan entitled "Plan of Roadway Alterations to Jacob Way and South Street" prepared by the Reading Engineering Division dated October 4, 2012. The Board of Selectmen will hold public hearings for the discontinuance, alteration and relocation of Jacob Way and South Street on October 23, 2012. Engineering plans, with metes and bounds description of the streets, are available for public examination in the office of the Town Clerk and the Engineering Division — im Ell ralr.o_ 4 mer� Li ILI ' 1 :�JN /i ! _� •; �� Marchlonda- •Yw.W., V. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to amend the Reading General Bylaw by adding the following section 8.11: 15 C0 \ $ 97,000 School Fac. FY13 -14 Capital Requests $ 20,000 carpet/flooring Gen'I Fund School Fac. Dept Request Estimate Category Description Source School Fac. Joshua Eaton $ 15,000 electrical systems FY13 School Fac. Joshua Eaton $ 25,000 carpet/flooring - replace tile floors School Fac. Modular classrooms $ (400,000) 20,000 two classrooms at location TBD (if needed) Gen'I Fund School Fac. Space needs $ 400,000 12,000 exploration of the feasibility of alternatives Gen'l Fund Gen'l Fund School Fac. Parker $ 18,000 beyond modular classrooms Cafeteria equipment/fumiture DPW Roads Downtown Phase 11 $ 350,000 10,000 Design work to setup for grant application $250k Permits Gen'I Fund $ 130,000 $100k Gen'I Town Fac. Senior Center $ 32,000 60,000 Kitchen repairs & improvements Gen'I Fund Town Fac. Main St. Fire Station $ 42,000 60,000 Lightning protection equip. & utilities repairs Gen'I Fund Gen'I Fund . (additional damage may be covered by insurance ?) Fire $ 424,000 136,000 Sources of Funding Gen'l Fund Fire $ 20,000 General Fund Gen'I Fund Police $ 174,000 $ Gen'l Fund Permits Revolving Fund Gen'I Fund Dispatch $ 250,000 $ Permits DVR video technology Total Funding $ 424,000 . FY14 $ 211,000 DPW Roads (local share) $ Town Fac. DPW Garage $ 50,000 DPW design cold storage building Gen'l Fund Town Fac. Town Hall $ 15,000 DPW office renovation Gen'I Fund Town Fac. DPW Garage $ 12,000 DPW windows & doors Gen'I Fund Town Fac. Police station $ 10,000 DPW front door replacement Gen'I Fund Town Fac. Police station $ 10,000 carpet & flooring detective area Gen'I Fund $ 97,000 School Fac. Birchmeadow $ 20,000 carpet/flooring Gen'I Fund School Fac. Birchmeadow $ 10,000 lockers & cubbies in four areas Gen'I Fund School Fac. Joshua Eaton $ 15,000 electrical systems Gen'I Fund School Fac. Joshua Eaton $ 25,000 carpet/flooring - replace tile floors Gen'I Fund School Fac. Coolidge $ 20,000 carpet/flooring - replace tile floors Gen'I Fund School Fac. Parker $ 12,000 HVAC /energy management exhaust fans Gen'l Fund School Fac. Parker $ 18,000 Cafeteria equipment/fumiture Gen'I Fund School Fac. Parker $ 10,000 Stairwell mason repairs Gen'I Fund $ 130,000 Finance Technology $ 60,000 Regional GIS flyover (FY08) & planimetrics Gen'I Fund Finance Technology $ 60,000 Large -scale network upgrades (FY14 -15) Gen'I Fund . $ 120,000 Fire $ 136,000 Firefighter turnout gear (last FY08) Gen'l Fund Fire $ 20,000 Fire hose replacement Gen'I Fund Police $ 25,000 Animal Control/Parking Enforcement vehicle Gen'I Fund Dispatch $ 30,000 DVR video technology Gen'l Fund . $ 211,000 DPW Roads (local share) $ 500,000 Roads (annual) $200k R/E DPW Roads (one -time 40R) $ 207,000 Roads (extra) 40R DPW Skim Coat/Crack Seal $ 50,000 Annual allocation Gen'I Fund DPW Curb /sidewalk $ 50,000 Pedestrian safety (extra) 40R DPW Curb /sidewalk $ 40,000 Pedestrian safety (annual) Gen'I Fund $ 847,000 DPW Sidewalk Snow Plow $ 140,000 also helps Gear brush /roadside cuttings Gen'I Fund DPW Dump Truck Sander (2001) $ 115,000 Gen'l Fund DPW Pickup (replace 1997) $ 55,000 Cemetery division Gen'l Fund DPW Pickup (replace 1997) $ 50,000 Highway division Gen'I Fund $ 360,000 DPW $ 50,000 Parking lot paving Gen'I Fund DPW Recreation $ 129,000 Washington Park tennis courts Gen'I Fund DPW Recreation $ 124,000 Washington Park basketball courts Gen'I Fund DPW Recreation $ 45,000 Annual playground (Hunt Park) Gen'I Fund $ 348,000 Total Requests $ 2,113,000 Sources of Funding General Fund $ 1,700,000 Gen'I Fund Sale of Real Estate Fund $ 200,000 R/E 40R Stabilization Fund $ 257,000 40R Total Funding $ 2,157,000 1 TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Wednesday, October 17, 2012 Re: Downtown Streetscape Phase 2 We have reviewed with the Board of Selectmen over several months the potential design of a second phase of downtown improvements, following up on the very successful Main Street Downtown Streetscape project which was completed in 2009. The Board approved a consensus plan, and solicited and received public comment on the plan. The following outlines some pertinent information related to the next steps, which is to get final design, funding, and construction for the project. • The MassWorks program, a copy of the FAQ's for which is attached, is the most likely funding source for this project. • Total project costs are estimated to be $4.7 million: $4.3 million for construction, $365 thousand for design, and $44,000 for rights of way and rights of entry. • The due date for applications for the MassWorks program is on or about September 1, 2013 • The design period for the project is approximately 6 months (160 days). The design needs to be complete before the application is submitted. • If successful in securing funding, bidding for construction would take place in January 2014. • One element that will be required is to evaluate utilities in the streets to be affected. There may be a capacity or age /condition issue with water, sewer, and storm water on parts of Haven Street. This would be a good opportunity to get those issues addressed. If utility improvements are needed these would require Town Meeting approval for funding also. • Permits may be required from the MBTA and perhaps the Conservation Commission. • The Town would need to fund the design cost this fall if we wanted to apply for the MassWorks program in September 2013. • The. Town would also need to authorize the taking of construction easements, and fund them (similar to what we did on the Safe Routes to School project). This would most appropriately be done in the Annual Town Meeting next spring. • This project should be very competitive in light of the accolades we have received from the State on our Downtown Smart Growth 40R zoning and the 30 Haven (Oaktree) project CADocuments and SettingsWelacheur\Local SettingsUemporary Internet Files \Content.Outlook\K6PY5630\Memo re Downtown �$ Streetscape phase 2.doco Page 1 o There is no minimum dollar match for a project but if there was a match available from the town it would make our project request more competitive. For the $7M Downtown Streetscape project, the Town's match was 10 %. o Note: with the.-exception of one grant awarded to Quincy, the most MassWorks funding awarded to any project to date has been 1.8M with the typical award being between $0.75M and $1.0 M. There is no specific match, but the Town will most likely have to fund 50% to 60% of the construction costs depending on the amount of the grant applications received. 0 ATTACHMENT A AGREEMENT BETWEEN TOWN OF READING, MA and BETA GROUP, INC SCOPE OF SERVICES Reading Downtown — Phase 2 Traffic, Roadway and Streetscape Improvements A. PROJECT DESCRIPTION The Reading Downtown, Phase 2, Project consists of traffic, roadway, and streetscape improvements within the Town's Downtown. Phase 2 includes the area contiguous to the MBTA Commuter Rail Station and extending from the recently completed Phase 1 area. In general, the PROJECT includes the following roadways and limits: • High Street: Woburn Street to Washington Street (1,300 LF) • Haven Street: High Street to Limit of Phase 1 (1,100 LF) • Washington Street: High Street to Ash Street (320 LF) • Chute Street: Haven Street to Ash Street (380 LF) • Sanborn Street: Haven Street to a point south of Woburn Street (470 LF) • Linden Street: Haven Street to a point south of Woburn Street ( 470 LF) • Brande Court: Linden Street to Parking Lot (130 LF) • Green Street: High Street to a point east ( 130 LF) Figures 1 and 2 shows the limits of the PROJECT, which encompasses an overall distance of 4,300 LF. The PROJECT includes a new traffic signal at Woburn Street / High Street intersection Other improvements include curb modifications within the limits of the existing right of way to better channelize and align roadways. These modifications also include curb extension to reduce pedestrian crossing distance and enhance pedestrian visibility. Streetscape treatments will be similar to Phase I and include such elements as sidewalk brick accent strips, tree and shrub plantings, bike racks, benches and period lighting. Minor Right -Of -Way takings may be required for the PROJECT and these would be obtained by the Town. The current funding strategy is to seek a MassWorks Grant and to supplement it with local funding. The PROJECT will be bid and constructed as a local project. MassDOT review is not anticipated. A -1 1 ` � � MR F&A ` `` Town of Reading Approved Approved Requestel Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected rrolectea Debt Service Schedule FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 10/16/12 8:07 AM General Fund: $ $ 3,555,757 $ 3,445,159 $ 3,327,574 $ 2,658,391 - $ 2,307,273 $ 2,257,231 $ 2,209,994 $ 2,060,030 $ 2,037,611 $ 336,188 $ 670-3-7,-28-4T4-,539,575 $ $ 1 4,380,600 13,775,030 Principal 4,185,000 3,535,000 3,310,000 2,735,000 2,630,000 2,645,000 2,655,000 2,110,000 1,860,000 1,895,000 1,935,000 1,875,000 1,940,000 330,000 Within Levy Limit 2,570,000 1,870,000 1,585,000 1,795,000 1,675,000 1,665,000 1,635,000 1,040,000 740,000 735,000 735,000 635,000 635,000 330,000 Debt Exclusion 1,615,000 1,665,000 1,725,000 940,000 955,000 980,000 1,020,000 1,070,000 1,120,000 1,160,000 1,200,000 1,240,000 1,305,000 0 Interest 1,852,284 1,004,575 1070,600 11040,030 925,757 800,159 672,574 548,391 447,273 362,231 274,994 185,030 97,611 6,188 Within Levy Limit 673,506 409,765 465,527 503,895 427,159 349,261 270,576 196,844 148,675 119,094 89,319 58,825 32,881 6,188 Debt Exclusion 1,178,778 594,810 605,073;, 536,136 498,598 450,898 401,998 351,548 298,598 243,138 185,675 126,205 64,730 0 mac. Total Within Levy Limit: 2,279,765 2,050,527 2,298,895 2,102,159 2,014,261 1,905,576 1,236,844 888,675 854,094 824,319 693,825 667,881 336,188 Issued 2,279,765 1,653,027 1,523,395 1,365,659 1,316,761 1,247,076 917,344 888,675 854,094 824,319 693,825 667,881 336,188 ;3,243,506 Approv Not approved , 0 0 01 397,500 775,500 736,500 697,500 658,500 319,500 0 0 0 0 0 0 MSBA share Coolid e Net Included Debt 2,781,470 2,279,765 2,050, 2,298,895 2,102,159 2,014,261 1,905,576 1,236,844 888,675 854,094 824,319 0 693,825 0 667,881 0 336,188 Refinancing chan e: 26,163 115,303 112,650 161394 144 088 117 582 98 325 069 53 813 3557 458 700 0 0 0 2,330,073" 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 0 Total Debt Exclusion: 2,793,778 2,259,810 Issued 2,793,778 2,259,810 2,330,073 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 0 MSBA share est. 722,014 215,828 817,305 0 0 0 0 0 0 0 0 0 0 0 0 Net Excluded Debt 2,071,764 2,043,982 1,512,768 1,476,136 1,453,598 11430,898 1,421 998 1,421,548 1,418,598 1,403,138 1,385 675 1,366,205 1,369,730 Refinancing change: 0 2,006 499,005 498,930 467,746 435598 404850 366255 327026 283622 240404 197121 143134 0 3,775,030 3,555,757 3,445,159 3,327,574 2,658,391 2,307,273 2,257,231 2,209,994 2,060,030 2,037,611 336,188 Debt Summary (net of MSBA reimbursements) 3,563,295 Net Included +Excluded 4,853,234 4,323,747 School Buildings 3,126,209 2,907,384 2,294,590 2,145,003 2,086,816 2,033,499 1,976,166 1,810,229 1,794,079 1,764,844 1,733,538 1,699,918 1,689,255 0 Town Buildings 420,000 0 397,500 775,500 736,500 697,500 658,500 319,500 0 0 0 0 0 0 Energy /Green Repair 467,850 598,375 595,050 585,350 574,231 561,275 545,388 528,663 513,194 492,388 476,456 360,113 348,356 336,188 4,014,059 3,505,759 3,287,140 3,505,853 3,397,548 3,292,274 3,180,054 2,658,391 2,307,273 2,257,231 2,209,994 2,060,030 2,037,611 336,188 Recreation 178,565 172,855 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Equipment 292,710 285,170 199,130 194,590 86,100 83,660 81,220 0 0 0 0 0 Roads 81,900 79,463 77,025 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 Technology 286,000 280,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 839,175 817,988 276,155 269,178 158,209 152,885 147,520 0 0 0 0 0 Excluded outside of Pro 2.112 Debt Summa Current: RMHS, Wd End & Barrows 2,043,982 1,512,768 1,476,136 1,453,598 1,430,898 1,421,998 1,421,548 1,418,598 1,403,138 1,385,675 1,366,205 1,369,730 Current: per $400k SF home 219 162 158 156 153 152 152 152 150 148 146 147 Estimate for Library - local share $7mil of $12mil 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 LIBRARY per $400k SF home 1 104 104 104 104 104 104 104 104 104 104 Estimate (or Killam local share $3mil of $5mil 415,735 415,735 415,735 415,735 415,735 415,735 415,735 415,735 415,735 415,735 Killam er $400k SF home 1 45 45 45 45 45 45 45 45 45 45 Town of Reading I Approved Approved Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Debt Service Schedule FY - 2011 1 FY - 2013 1 FY - 2014 1 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 10/16/12 8:07 AM 1 $ $ $ $ $ $ $ $ $ $ $ $ $ $ Dri -i-1 i In .-f Within Le Limit 3,243 506 12,279,765 2,259,810 2,050,527 2,298,895 2102159 2,014,261 1 905 576 1236,844 888,675 854,094 824,319 693,825 661,881 336,16U Issued 3,243,506 12,279,765 1 65,475 1,653 027 1,523 395 1,365,659 1 316,761 1,247,076 917,344 888,675 854,094 824,319 693,825 667,881 336,188 A roved not issued 0 p 0 0 t, ,0;.. :: p p p 0. 0 xi„ '0 0,. Not approved 0 1 0 397,500 775,500 736,500 697,500 658,500 319,500 0 0 0 0 0 0 remium RMHS 15,595 1 13,300 12,600 11,800 10,800 9,700 8,800 7,800 6,800 5,500 4,200 2,800 1,500 0 Energy Improvements 466,450 1 459,750 453,050 446,350 439,231 431,275 420,388 408,663 398,194 382,388 371,456 360,113 348,356 336,188 Killam Green Repair 938 92,879 95,140` 93,130 90,450 87,100 83,750 80,400 77,050 73,700 70,350 0 0 0 Birch Mdw Green Repair 462 45,747 46,860, 45,870 44,550 42,900 41,250 39,600 37,950 36,300 34,650 0 0 0 Barrows/Wd End $522k 45,900 44,775 43,6501 42,525 41,400 39,900 38,400 37,200 36,000 34,800 33,600 32,400 31,200 0 Wood End 230,663 225,263 219,713 212,963 206,213 199,463 193,463 187,463 181,463 175,313 169,125 162,825 156,450 0 Barrows 197,584 192,904 183,094 177,469 171,844 166,219 161,219 156,219 151,219 146,094 140,938 135,688 130,375 0 Coolid e@ 711,250 104,678 77,450 5,200 0 0 0 0 0 0 0 0 0 0 Parker@ 258,125 246,491 230,086 218,910 202,963 187,320 152,288 0 0 0 0 0 0 0 Joshua Eaton@ Birch Meadow@ 41,830 15,534 25,839 10,153 15,229 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Parker Turf $375k Tennis Courts $485k Downtown Im r l $650k Police Station 79,219 99,346 81,900 420,000 76,406 96,449 1 79,463 1 0 0 0 77,025 0 0 0 74,588 0 0 0 72,109 0 0 0 69,225 0 0 0 66,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ladder truck $800k Pumper En #2 $410k Financials s ($1.1 mil) Pumper En #1 $525k Cem. Garage $1.5m Cold Storage $1.5m 95,860 84,500 286,000 112,350 0 0 93,420 81,500 280,500 110,250 0 0 90,9801 0 0 108,150 397,500 0 88,540 0 0 106,050 378,000 397,500 86,100 0 0 0 358,500 378,000 83,660 0 0 0 339,000 358,500 81,220 0 0 0 319,500 339,000 0 0 0 0 0 319,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Debt Exclusion 2,793,778 2,259,810 12,330,073 1,476,136 1453 598 1430 898 1,421,998 1,421,548 1,418,598 1,403,138 1385 675 1 366 205 7 369,r3u u Barrows/Wd End $787k 68,850 67,163 1 65,475 63,788 62,100 59,850 57,600 55,800 54,000 52,200 50,400 48,600 46,800 0 RMHS® 2,709,550 2,177,629 12,249,950 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 Wood End 15,378 15,018 14,648 14,198 13,748 13,298 12,898 12,498 12,098 11,688 11,275 10,855 10,430 0 �l Sources FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Summary + deposits transfer to AHTF End balance - Schools - General 50,000 517,000 - - 75,000 - - 75,000 - 75,000 742,000 Buildings - Schools 147,000 12,000 130,000 588,000 608,000 407,000 78,000 1,534,000 710,000 26,000 60,000 4,153,000 Buildings - Municipal 232,000 242,000 97,000 75,000 434,000 422,000 241,000 280,000 - - 135,000 1,926,000 FinancelTechnology - - 120,000 60,000 , - - - 75,000 75,000 - 330,000 Library - - - - 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Public Safety - Fire 14,000 36,000 156,000 - 767,500 285,000 90,600 201,000 849,000 339,000 - 2,724,100 Public Safety - Police 10,000 - 55,000 35,000 20,000 - 10,000 - 35,000 400,000 555,000 Public Works - Equipment 189,000 311,700 360,000 223,300 345,400 391,700 734,500 290,700 379,200 344,600 343,700 3,724,800 Public Works - Parks & Cemetery 45,000 75,000 348,000 540,000 660,600 642,000 1,085,600 295,000 425,800 1,270,000 553,000 5,895,000 Public Works - Roads 875,500 1,168,000 847,000 741,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 8,531,000 TOTAL CAPITAL REQUESTS 1,562,500 2,361,700 2,113,000 2,227,300 3,600,500 2,902,700 3,014,700 3,520,700 3,324,000 3,024,600 2,551,700 28,640,900 FINCOM policy: debt +capital 3,533,287 3,688,427 3,800,000 3,900,000 4,000,000 4,100,000 4,202,500 4,307,563 4,415,252 4,525,633 4,638,774 41,578,148 +Allowance for energy savings 300,000 300,000 200,000 150,000 100,000 750,000 - Net included Debt 2,807,632 2,279,765 2,050,527 2,298,895 2,102,159 2,014,261 1,905,576 1,236,844 888,675 854,094 824,319 16,455,115 FINCOM Target Capital Funding 1,025,655 1,708,662 1,949,473 1,751,105 1,997,841 2,085,739 2,296,924 3,070,719 3,526,577 3,671,539 3,814,455 25,873,033 Original Funding Voted or Proposed 948,000 1,569,700 1,900,000 1,750,000 2,000,000 2,150,000 2,350,000 3,050,000 3,500,000 3,650,000 3,800,000 25,719,700 Additional Funding Nov TM 139,500 424,000 424,000 Additional Funding 4011 331,000 368,000 257,000 116,000 741,000 Additional Funding April TM 144,000 TOTAL CAPITAL REQUESTS 1,562,500 2,361,700 2,113,000 2,227,300 3,600,500 2,902,700 3,014,700 3,520,700 3,324,000 3,024,600 2,551,700 28,640,900 (Deficit) 44,000 (361,300) (1,600;500) (752,700) (664,700) (470,700) 176,000 625,400 1,248,300 "AnnualSurplus rplus (Deficit) 44,000 (317,300) (1,917,800) (2,670,500) (3,335,200) (3,805,900) (3,629,900) (3,004,500) (1,756,200) Sources 110,000 General Fund 368,000 257,000 Beg. Balance `Sale of RIE Fund 150,000 150,000 159k (Downtown) + 150klyr (Gateway) unit payments End balance Beg. Balance 4011 Stablization Funds 4OR 3,000 + deposits transfer to AHTF End balance 1 931,500 994,287 300,000 704,822 700,000 331,000 369,000 1,743,700 704,822 250,000 -margin me auowance ror energy savings to remove reuance on uus runarng source 1,700,000 1,600,000 1,900,000 2,150,000 2,350,000 3,050,000 3,500 454,822 254,822 104,822 4,822 200,000 150,000 100,000 254,822 104,822 4,822 369,000 110,000 3,000 37,000 350k initial each from Downtown & Gateway Smart Growth Districts 368,000 257,000 116,000 309,000 150,000 150,000 159k (Downtown) + 150klyr (Gateway) unit payments 200,000 200k to AHTF contemplated Apd12013 110,000 3,000 37,000 700 W FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Schools - General 50,000 517,000 - 75,000 - 75,000 - - 75,000 742,000 Building Study 50,000 Modular Classrooms 400,000 400,000 Kllam Renovation (NEW- TBA) . Debt Excl Debt Excl Debt Exd Debt Exd Debt Exd Debt Exd Debt Exd Debt Excl Debt Exd Technology-large scale projects 40111 75,000 75,000 75,000 75,000 300,000 Vehlcles -1999 Chevy pickup 42,000 42,000 Buildings - Schools (Total) 147,000 12,0001 130,000 588,000 608,000 407,000 78,000 1,534,000 710,000 26,000 60,000 4,153,000 Buildings - Schools (Energy) 74,000 12,000 27,000 52,000 52,000 158,000 15,000 25,000 26,000 60,000 427,000 Buildings - Schools (non Energy) 73,000 103,000 536,000 556,000 249,000 78,000 1,519,000 685,000 - - 3,726,000 Energy (Performance Contracting) Sch various Items financed by DEBT for 15yrs - Electrical Systems Sch 50,000 - 15,000 - - - - - - 20,000 35,000 HVACIEnergy Mgmt Systems Sch - 12,000 12,000 12,000 22,000 158,000 15,000 25,000 26,000 - 282,000 Windows & Doors Sch 24,000 - - 30,000 - - - 30,000 Generators Sch - - Technology Infrastructure Sch - Water Heater Sch 40,000 40,000 80,000 ADA Compliance Sch - - Ceilings Sch - - - Classroom Furniture Sch 14,000 14,000 Compressors Sch - - Fire Alarms Sch - 90,000 90,000 Cafeteria Equip. & Fumiture Sch - 18,000 18,000 Plumbing Sch - - - - - Capet(Flooring Sch 48,000 65,000 126,000 164,000 119,000 64,000 15,000 - 553,000 Roofing Sch - - 392,000 392,000 - - 1,504,000 685,000 2,973,000 Security System Sch - - Fire Supression System Sch - - - Other Sch 25,000 - 20,000 18,000 - 40,000 - - 78,000 TOTAL for School AB - - 10,000 - 25,000 10,000 - 45,000 Electrical Systems AB HVACIEnergy Mgmt Systems AB . 10,000 10,000 20,000 Windows & Doors AB Generators AB Technology Infrastructure AB Water Heater AB ADA Compliance AB Ceilings AB W I /1 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Classroom Fumiture AB ' Compressors AB ' Fire Alamo AB ' Cafeteria Equip. & Furniture AB ' Plumbing AB ' Capet/Floodng AB 25,000 25,000 Roofing AB ' Security System AB ' Fire Supression System AB ' Other (sidewalks) AB ' TOTAL for School BM 49,000 30,000 35,000 25,000 16,000 819,000 - 925,000 Electrical Systems BM 25,000 ' HVAC/Energy Mgmt Systems BM 16,000 16,000 Windows & Doors BM 10,000 10,000 Generators BM ' Technology Infrastructure BM ' Water Heater BM ' ADA Compliance BM ' Ceilings BM ' Classroom Furniture BM ' Compressors BM ' Fire Alarms BM ' Cafeteria Equip. & Furniture BM ' Plumbing BM ' CapetlFlooring BM 24,000 20,000 35,000 15,000 70,000 Roofing BM 819,000 819,000 Security System BM ' Fire Supression System BM ' Other BM 10,000 10,000 TOTAL for School JE 24,0001 40,000 412,000 412,000 190,000 - 14,000 1,068,000 Electrical Systems JE 15,000 15,000 HVAC /Energy Mgmt Systems JE 100,000 14,000 114,000 Windows & Doors JE 24,000 20,000 20,000 Generators JE ' Technology Infrastructure JE ' Water Heater JE ' ADA Compliance JE ' Ceilings JE ' I /1 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Classroom Furniture JE - Compressors JE - Fire Alarms JE 90,000 90,000 Cafeteria Equip. & Furniture JE - Plumbing JE - Capet/Flooring JE 25,000 20,000 45,000 Roofing JE 392,000 392,000 784,000 Security System JE - Fire Supression System JE - Other JE - TOTAL for School K 25,000 - 24,000 36,000 36,000 24,000 - - - 120,000 Electrical Systems K 25,000 HVAC /Energy Mgmt Systems K 12,000 12,000 24,000 Windows & Doors K - Generators K Technology Infrastructure K - Water Heater K ADA Compliance K Ceilings K - Classroom Furniture K - Compressors K _ - Fire Alarms K - Cafeteria Equip. & Furniture K - Plumbing K - Capet/Floorirg K 24,000 24,000 24,000 - 24,000 96,000 Roofing K - Security System K - Fire Supression System K - Other - $5 million renovation (debt exlcusion) TOTAL for School WE - - - 30,000 30,000 - - 12,000 20,000 92,000 Electrical Systems WE 20,000 20,000 HVAC/Energy Mgmt Systems WE 30,000 12,000 42,000 Windows & Doors WE - Generators WE - Technology Infrastructure WE - Water Heater WE ADA Compliance WE - Ceilings WE - FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Classroom Furniture WE - Compressors WE Fire Alarms WE - Cafeteria Equip. & Furniture WE Plumbing WE - Capet/Flooring WE 30,000 30,000 Roofing WE Security System WE - Fire Supression System WE Other WE TOTAL for School Cool 24,000 20,000 10,000 40,000 40,000 15,000 15,000 140,000 Electrical Systems Cod HVAC/Energy Mgmt Systems Cod 15,000 15,000 30,000 Windows & Doors Cod - Generators Cod Technology Infrastructure Cod Water Heater Cod - ADA Compliance Cool Ceilings Cool - Classroom Furniture Cod - Compressors Cod - Fire Alarms Cod - Cafeteria Equip. & Furniture Cool Plumbing Cool Capet/Flooring Cool 24,000 20,000 10,000 40,000 70,000 Roofing Cool - Security System Cod Fire Supression System Cool Other (Phone System) Cool 40,000 40,000 TOTAL for School Park 12,000 40,000 67,000 15,000 15,000 29,000 700,000 685,000 1,563,000 Electrical Systems Park HVAC/Energy Mgmt Systems Park 12,000 12,000 12,000 36,000 Windows & Doors Park Generators Park Technology Infrastructure Park Water Heater Park ADA Compliance Park Ceilings Park - FY -2012 FY -2013 FY-2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Classroom Furniture Park 14,000 14,000 Compressors Park Fire Alarms Park Cafeteria Equip. & Furniture Park 18,000 18,000 Plumbing Park - CapetlFlooring Park 37,000 15,000 15,000 15,000 15,000 97,000 Roofing Park 685,000 685,000 1,370,000 Security System Park - Fire Supression System Park Other Park 10,000 18,000 28,000 TOTAL for School HS 25,000 - 40,000 40,000 80,000 - - 40,000 200,000 Electrical Systems RMHS - HVACIEnergy Mgmt Systems RMHS - Windows & Doors RMHS ' Generators RMHS Technology Infrastructure RMHS ' Water Heater RMHS 40,000 40,000 80,000 ADA Compliance RMHS ' Ceilings RMHS ' Classroom Furniture RMHS ' Compressors RMHS ' Fire Alarms RMHS - Cafeteria Equip. & Furniture RMHS ' Plumbing RMHS ' CapeVFloodng RMHS 40,000 80,000 120,000 Roofing RMHS ' Security System RMHS ' Fire Supression System RMHS - Other (motorize bleachers) RMHS 25,000 Buildings - Municipal 232,000 Buildings - Muni (Energy) 97,000 Buildings - Muni (non Energy) 10,000 Energy (Performance Contracting) 167,000 Electrical Systems Mun HVAC/Energy Mgmt Systems Mun Windows & Doors Mun Generator Mun Technology Infrastructure Mun Water Heater Mun ADA Compliance Mun Ceiling Mun Furniture Mun Compressor Mun Fire Alarm Mun Kitchen/Cafeteria Mun Plumbing Mun CapetlFlooring Mun Roofing Mun Security System Mun Fire Supression System Mun Other (lightng & Cem design'13) Mun TOTAL for Municipal Building TH Electrical Systems TH HVAC/Energy Mgmt Systems TH Windows & Doors TH Generator TH Technology Infrastructure TH Water Heater TH ADA Compliance TH Ceiling TH Furniture TH Compressor TH Fire Alarm TH Kitchen/Cafeteria TH Plumbing TH Capet/Floodng TH Roofino TH FY -2012 FY -2013 FY -2014 232,000 228,000 97,000 65,000 10,000 22,000 167,000 218,000 75,000 various Items financed by DEBT for 15yrs 20,000 - 45,000 10,000 22,000 40,000 - - - 32,000 30,000 58,000 10,000 85,000 - 12,0001 128,0001 65,000 82.000 15.000 40,000 30,000 75,000 .434,000 422,000 241,000 280,000 35,000 40,000 20,000 39,000 40,000 394,000 402,000 202,000 280,000 35,000 20,000 20,000 15,000 - - - 24,000 20,000 - 10,000 30,000 - 394,000 402,000 202,000 280,000 10,000 20,000 200,000 250,000 50,000 135,000 120,000 15,000 1,912,000 301,000 1,611,000 90,000 56,000 140,000 15,000 10,000 32,000 98,000 1,278,000 193,000 625,000 20,000 10,000 500,000 FY -2012 FY -2013 FY-2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Security System TH - Fire Supression System TH - Other TH 12,000 15,000 80,000 95,000 TOTAL for Municipal Building Pot 20,000 20,000 30,000 - - - 15,000 65,000 Electrical Systems Pot - HVAC/Energy Mgmt Systems Pot 20,000 Windows & Doors Pot 10,000 10,000 Generator Pot - Technology Infrastructure Pot Water Heater Pot 15,000 15,000 ADA Compliance Pot - Ceiling Pot - Furniture Pot Compressor Pot - Fire Alarm Pot - Kitchen/Cafeteria Pot - Plumbing Pot - CapettFlooring Pot 10,000 30,000 40,000 Roofing Pot Security System Pot Fire Supression System Pot Other Pot - TOTAL for Municipal Building WSF 10,000 - - 60,000 - 24,000 84,000 Electrical Systems WSF HVAC/Energy %mt Systems WSF - Windows & Doors WSF 10,000 24,000 24,000 Generator WSF - Technology Infrastructure WSF - Water Heater WSF ADA Compliance WSF - Ceiling WSF Furniture WSF Compressor WSF - Fire Alarm WSF - KdcherdCafeteda WSF - Plumbing WSF - Capet/Floodng WSF Roofing WSF 60,000 60,000 --1k. FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Security System WSF Fire Supression System WSF - Other - bathroom WSF - TOTAL for Municipal Building Fire 100,000 - 35,000 134,000 - - 60,000 329,000 Electrical Systems Fire - HVAC/Energy Mgmt Systems Fire 35,000 35,000 Windows & Doors Fire Generator Fire 60,000 60,000 Technology Infrastructure Fire - Water Heater Fire ADA Compliance Fire - Ceding Fire Furniture Fire - Compressor Fire Fire Alarm Fae - KitcherdCafetena Fire Plumbing Fire Capet/Flooring Fire 58,000 58,000 Roofing Fire 134,000 134,000 Security System Fire - Fire Supression System Fire Other Fue 42,000 42,000 TOTAL for Municipal Building arc 25,000 42,000 - 20,000 20,000 15,000 - - 97,000 Electrical Systems Sr Ctr - HVAC /Energy Mgmt Systems Sr Ctr 20,000 20,000 15,000 55,000 Windows & Doors Sr Ctr 25,000 10,000 10,000 Generator Sr Ctr Technology Infrastructure Sr Ctr - Water Heater SrCir ADA Compliance Sr Ctr - Ceiling Sr Ctr Furniture Sr Ctr Compressor Sr Ctr . Fire Alarm Sr Ctr Kitchen/Cafeteria Sr Ctr 32,000 32,000 Plumbing Sr Ctr - Capet/Flooring Sr Ctr Roofing Sr Ctr 3l 1rs� FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Security System Sr Ctr Fire Supression System Sr Ur Other Sr Ctr TOTAL for Municipal Building Llb - - TOTAL for Municipal Building DPW 95,000 100,000 62,000 - 152,000 152,000 280,000 - - 60,000 806,000 Electrical Systems DPW HVAC/Energy Mgmt Systems DPW Windows & Doors DPW 10,000 12,000 12,000 Generator DPW 60,000 60,000 Technology Infrastructure DPW Water Heater DPW ADA Compliance DPW Ceiling DPW Furniture DPW Compressor DPW Fire Alarm DPW Kitchen/Cafeteria DPW Plumbing DPW CapetlFlooring DPW Roofing DPW 152,000 152,000 280,000 584,000 Security System DPW 85,000 Fire Supression System DPW Other (Cem design; Cold St design) DPW 100,000 50,000 debt debt debt debt debt 1 150,000 1rs� 1 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Finance - 120,000 60,000 - - 75,000 75,000 330,000 Technology - AM Platform SM ($1.25m 5yr debt) Debt Debt - Technology • GIS regional Fyover Project 60,000 60,000 Technology - large scale projects 60,000 60,000 75,000 75,000 270,000 Library - - - - - 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Furnishings & Shelving ($20klyr - hold for renovation decision) - Circulation System ($100k - hold for renovation decision) - Equipment (defer for renovation decision) 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Renovation ($12mil project $7m debt exclusion) Debt Excl Debt Exd Debt Exd Debt Exd Debt Exd Debt Exd Debt l=xcl Debt Exd Debt Exd Public Safety - Fire 14,000 36,000 156,000 767,500 285,000 90,600 201,000 849,000 339,000 2,724,100 Pumper Eng #1(2010- $525k; next FY30) Di Debt Debt Debt Debt - Pumper Eng #2(2007- $410k; next FY25) Do Debt Debt - Pumper Eng #3(1995: est $630k FYI 6) 630,000 630,000 Pumper Eng #4(2001: est $804k FY20) 804,000 804,000 Ladder Trk #1(2008: $800k, next FY27) D Debt Debt Debt Debt Debt Debt Debt - Ambulance #1 (2010 -10 yrs) 294,000 294,000 Ambulance #2 (2006 - 10yrs) 275,000 275,000 Passenger Car#1 (2005 - 10yrs) 41,500 41,500 Passenger Car#2 (1997 - 10yrs) 45,000 45,000 Pickup Truck #3 (2006 - 12yrs) 45,600 45,600 Pickup Truck #4 (1996 - 12yrs) 36,000 36,000 Alarm Truck (1994 - 16yrs) 69,000 69,000 ALS Defibrillator (2006 - 5yrs) 27,000 27,000 BLS -AED (2004 - 8yrs) 21,000 21,000 Rescue Tool(2006 - 12yrs) 45,000 45,000 Breathing Air Bottles 14,000 10,000 10,000 Thermal Imaging (2010 - 10yrs) 45,000 45,000 Fire Hose 20,000 30,000 50,000 Turnout Gear (2008.5yrs) 136,000 150,000 286,000 Public Safety - Police/Dispatch 10,000 - 55,000 - 35,000 20,000 - 10,000 35,000 400,000 555,000 Handguns & Associated Leather (Police) 10,000 10,000 DVR video technology (Dispatch) 30,000 30,000 PEOIACO multipurpose van 25,000 25,000 Vehicle Video Integration (move out 2 yrs) -- 35,000 35,000 70,000 Radios (Police & Fire 2010 - 12yrs) 400,000 400,000 Dispatch local share 10,000 - AEDs I 1 1 20,000 1 20,000 1 FY -2012 FY -2013 FY -2014 FY -2015 FY-2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Public Works - Equipment 189,000 311,700 360,000 223,300 345,400 391,700 734,500 290,700 379,200 344,600 343,700 3,724,800 Large Trucks Life 63,000 115,000 115,000 64,000 60,000 220,000 - 72,000 140,000 136,000 985,000 Truck #4 • Sander (2001) 15 115,000 - 115,000 Truck #8 -10 wheeler (2000) 15 220,000 220,000 Truck #9 - Sander (2004) 15 136,000 136,000 Truck #16 - Sander (1990) 15 Truck #18- ,Sander(2006) 15 Truck #19 . Sander (1987) 15 140,000 140,000 Truck #3 - Sander (1995) 15 Truck # 11 (2008) 15 Truck #5 (2008) 15 . Dump Truck C2 (1996) 10 63,000 63,000 Dump Truck C3 (1999) 10 60,000 60,000 Truck #10 (1996) 15 115,000 115,000 Dump truck #12 Parks (1997) 15 64,000 64,000 Dump truck #24 Parks (2000) 15 72,000 72,000 Pick•ups/carawns 119,000 105,000 - 81,200 36,500 39,500 133 ,700 45,000 50,000 45,000 535,900 Pickup Ford Utility #H11(1997) 10 50,000 50,000 Pickup Chevy #9 Parks (1986) 10 37,000 Pickup Ford Utility #C1 (1997) 10 55,000 55,000 Pickup Ford #2 Parks (1997) 10 50,000 50,000 Pickup Chevy Utility #1(2008) 10 85,000 85,000 Pickup Ford Utility #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 50,000 - HV3 Ford Van (1995) 10 36,500 36,500 HV4 Ford Van (1995) 10 39,500 39,500 HV5 Ford Van GOA (2003) 10 48,700 48,700 Survey #1 Ford Explorer (2000) 10 32,000 Car#2 Ford Sedan (2007) 10 45,000 45,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 31,200 31,200 BackhoeslLoaderslHeavy Equipment 70,000 - 32,400 - 200,000 96,000 180,000 508,400 Backhoe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD 624G (2007) 10 200,000 200,000 Loader JD433 (2009) 10 180,000 180,000 Backhoe DYN #490 (2008) 10 Bobcat Loader 743 (1987) 10 1 32,400 32,400 CAT Bulldozer 951 (1971) 70,000 _) FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Specialty Equipment - Heavy Duty 183,700 140,000 - - 255,000 217,000 - 111,000 - 906,700 Rack Spray Truck #23 (2008) 15 - Tractor JD4250 (Parks) 15 48,700 48,700 Bucket Truck (2009) 15 - Roller - Ferguson 46A (1988) 15 82,000 82,000 Screener(1994) 15 135,000 135,000 Pavement Leeboy Sprd (1998) 10 130,000 130,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 Snow Plow (2012) 10 135,000 135,000 Snow Plow ail C9700 (1997) 10 140,000 140,000 Snow - Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment • Light Duty - 28,000 38,000 132,800 22,000 39,500 42,000 43,600 66,500. 412,400 HW Comp2 INT Compr (1996) 10 26,800 26,800 300L Lebot (Roller) (1998) 10 38,000 38,000 Eager Beaver Trailer (1985) 15 1 C Woodsman Chipper (2004) 10 66,500 66,500 1 GV Leaf Vac (1999) 10 39,500 39,500 2CH Mobark (1989) 10 76,000 76,000 2GV Leaf Vac (2000) 10 43,600 43,600 SmlthCo 60' Sweeper (1999) 10 42,000 42,000 SmithCO 48" Sweeper (2012) 10 28,000 28,000 FMC Truck Mount Sprayer 500gal 30,000 30,000 SmithCo 13-550 Infield (1994) 7 22,000 22,000 750 John Deere Farm Tractor 10 - Lawnmowers 17,0001 70,300 35,000 18,200 18,500 19,000 82,200 - 96,200 356,400 Mower (Cem.) SKAG 72' (1998) 4 17,500 17,500 Mower (Gem.) SKAG 61" (1999) 4 18,200 18,200 Mower (Parks) TORO Gang (1996) 8 70,300 96,200 166,500 Mower (Cem.) SKAG 52" (1995) 4 17,000 19,000 36,000 Mower (Parks) SKAG 52" (1998) 4 17,500 17,500 Mower - TORO Gang (2008) 6 82,200 82,200 912F #2 John Deere Mower (1989) 7 18,500 18,500 Engineering EquipmentlServices - 20,0001 20,000 Survey Equipment 20,000 1 20,000 _) �'tN FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY-2019 FY -2020 FY -2021 FY -2022 FY13 -22 DPW: Other & Parks/Recr'tn 45,000 75,000 348,000 540,000 660,600 642,000 1,085,600 295,000 425,800 1,270,000 553,000 5,895,000 Public Works - Grounds 30,000 50,000 20,000 50,000 20,000 50,000 20,000 50,000 20,000 310,000 Fence Replacement 30,000 20,000. 20,000 20,000 20,000 110,000 Parking Lot Pavement 50,000 50,000 50,000 50,000 50,000 250,000 Cold storage building - design $50k (in Town Facilities FY14) Cold storage building - $1.5mil (debt FY15.19) Debt Debt Debt Debt Debt - Public Works - Cemetery - - - Cem garage - design $100k (in Town Facilities FY13) - Cem garage - $1.5mil (debt FYI 4-18) Debt Debt Debt Debt Debt - Public Works - Recreation 45,000 45,000 298,000 520,000 610,600 622,000 1,035,600 275,000 375,800 1,250,000 553,000 5,585,000 Tennis Courts - Bancroft Ave. $485k Di Debt Debt Artficiai Turf @RMHS (replace) 350,000 350,000 700,000 Artificial Turf@Parker MS $736k Di Debt Debt 150,000 150,000 Artificial Turf @Coolidge MS 600,000 600,000 Reconstruct Playgrounds Program 45,000 45,000 45,000 move to operating budgets as annual maintenance to allow for flexible repairs 90,000 Kil Josh Eaton Sturges Hunt Pk Birch Meadow Complex = $2.188 mil 500,000 230,000 110,000 1 150,000 1,100,000 78,000 2,168,000 (also school playground in FY17) Pavillion BB&mulfi-P Mortn bkstp softball light field &path St & lot 20,000 courts dug+blchrs backstops 20,000 Playground (Imagination Station) bating cage Washington Park $586k 129,000 tennis ct 233,000 backstop 100,000 paths 462,000 124,000 bsktball ct (also playground in FY10 &FY19) & shift field 124,000 Symonds Way $50k I backstop 150,000 150,000 Hunt Park $125k 125,000 125,000 (also playground in FY14) backstop Sturges Park $180.8k 63,800 tennis ct 63,800 (also playground in FY13 &FY22) 80,000 basketbll ct 80,000 37,000 backstop 37,000 regrade drainage issues 125,000 125,000 Klllam $30.6k 30,600 backstop 30,600 (also playground in FYI &FY20) - Joshua Eaton $37k 37,000 backstop 37,000 (also playground in FY12 &FY21) Barrows $297.6k 124,500 tennis ct 95,000 backstop 219,500 78,100 basktball ct (also playground in FY09 &FY18) & infield 78,100 Wood End $325k 325,000 325,000 (also playgrounds in FYI & FYI 6) field �'tN FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 Public Works - Roads SldewalkiCurblPed. Safety 25,000 25,000 40,000 45,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 460,000 Additional Curb/Sidewalk 40R 25,000 63,000 50,000 50,000 163,000 Additional Curb /Sidewalk 14,000 , Skim Coating & Crack Seal Patch 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Downtown Improve I ($650k 10yrbond) Di Debt Debt Debt Debt Debt Debt Debt Downtown Improve II ($5.35mif TBA) 350,000 West Street design ($155k) 55,500 99,500 99,500 West Street - Local share ($480k) 240,000 240,000 480,000 General Fund - various roads 400,000 450,000 500,000 430,500 335,000 385,000 675,000 725,000 775,000 825,000 875,000 5,975,500 Additonal Street projects 40R 306,000 230,0001 207,000 66,000 503,000 TOTAL GENERAL FUND VOTED 875,500 1,168,000 847,000 741,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 8,531,000 Grants - various roads 597,663 603;012 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,003,012 Grants - West Street 7,500,000 7,500,000 TOTAL ROAD CAPITAL 1,473,163 1,771,012 1,447,000 8,841,000 1,275,000 1,325,000 1,375,000 1,425,000 1,475,000 1,525,000 1,575,000 22,034,012 Note: previous pace (over-ride) 364,851 373,972 383,321 392,904 402,727 412,795 423,115 433,693 444,535 455,648 467,040 4,189,749 New schedule (excludes one -time) 475,000 525,0001 575,000 625,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 7,500,000 Increase 110,149 151,028 191,679 232,096 272,273 312,205 351,885 391,307 430,465 469,352 507,960 3,310,251 30% 40% 50% 59% 68% 76% 83% 90% 97% 103% 109% 79% Fundfna Sources Summary "General Fund Budget - vphous roads 475,000 525,000 575,000 625,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 7,500,000 Additional Funding Voted 55,500 Additional Funding Proposed OR 331,000 293,000 257,000 116,000 666,000 Permits Revolving Fund ' Chapter 90 Grants - various roads 597,663 603,012 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,003,012 Grants - specific roads 7,500,000 7,500,000 TOTAL ROAD..BUDGET 1,459,163 1,771,012 1 1,432,000 8,841,000 1,275,000 1,325,000 1,375,000 1,425,000 1,475,000 1,525,000 1,575,000 11 21,669,012 ` :hu, Ring & Hazel LLP WAH Direct Dial: (617) 443 -9800, Ex. 228 whazelna,chu -ring com Via Certified Mail Return Receipt Requested Town of Reading Assessor Reading Town Hall 16 Lowell St 241 A Street Suite 300 Boston September 14, 2012 Reading, MA 01867 -2683 Attention: Fred A. McGrane, Chairman 617/443 -9800 TEUPHOXF. -1-kt 00 a,,� a�- t-e,k - &�r Re: Verizon New England Inc. — Tax Abatement and Refund Due from Town of Reading Dear Fred, Our firm represents Verizon New England Inc. ( "Verizon NE ") in connection with Massachusetts tax matters. On March 19,2012, the Massachusetts Appeals Court, in a case involving the Cities of Boston and Newton, reversed a ruling of the Massachusetts Appellate Tax Board ( "ATB ")' that impacts property taxes collected by Reading from Verizon NE for FY2009. The Appeals Court held that the ATB had improperly concluded that Verizon NE was subject to Chapter 59 personal property tax on its poles and wires over public ways for years prior to FY2010. The Massachusetts Supreme Judicial Court ( "SJC ") refused a request for Further Appellate Review ( "FAR ") on May 3, 2012. For Fiscal Year 2009, in reliance upon the ATB's ruling, which has now been reversed, the Commissioner of Revenue ( "Commissioner ") certified the taxable value of Verizon NE's poles and wires over public ways situated in Reading to be $10,996,600. Pursuant to Chapter 59, Section 39 ("Section 39 ") Reading assessed tax of $145,375.05 on that value for FY2009. The Commissioner also valued Verizon NE's construction work in progress ( "CWIP ") at $49,400 and Reading assessed tax of $653.07 on that value. Verizon NE timely paid all tax assessed by Reading and timely filed a Section 39 petition for FY2009 (Docket No. C295816) raising various challenges, including a challenge to the tax assessed on poles and wires over public ways and CWIP. Reading did not file a Section 39 petition for FY2009. ' The Appeals Court opinion is: Verizon New England Inc. v. Assessors of Boston, et. al., 81 Mass. App. Ct. 444 (2012). I Given the Appeals Court opinion, the SJC's denial of FAR and the absence of a Section 39 petition for Reading, this letter is written to request your Board approve an FY2009 tax abatement of $146,028.12 and refund that amount with interest, from May 1, 2009, to Verizon NE as soon as is possible. An expedient processing of the abatement and refund is in the best interest of Reading as it will end the further accrual of interest on the FY2009 abatement. Please note the following: 1. As a result of the Legislature's amendment of Chapter 59, Section 18, Cl. 5, the law changed and Verizon NE has paid tax on its poles and wires over public ways for each year beginning with FY2010. The Appeals Court ruling does not require an abatement of any of the FY2010 and subsequent tax payments. 2. The Appeals Court ruling, coupled with the SJC denial of FAR, is a final determination that the taxable value of Verizon NE's poles and wires over public ways for FY2009 is zero, not $10,996,600 as the Commissioner improperly certified, and Verizon NE should not have been required to report its poles and wires over public ways for FY2009. 3. Delaying payment of the FY2009 abatement will only cause further interest to accrue to the financial detriment of Reading. Verizon NE has Section 39 petitions pending with the ATB challenging the Commissioner's certified values for the company's personal property situated in Reading. We can confirm that, upon Reading's abatement of $146,028.12 of FY2009 tax and its payment of that amount plus statutory interest (8 %) to Verizon NE, Verizon NE will, in turn, (a) waive any and all claims for any tax abatement for each of FY2005 and FY2008 and (b) withdraw its pending ATB Section 39 petitions for each of FY2005, FY2008 and FY2009,' thereby lessening the overlay account requirements for those years. Please call me at your earliest convenience to discuss this matter. Best regards. Sincerely, William A. el, Esq. Z The ATB Docket Numbers are as follows: FY2005, Docket No. C273610; FY2008, Docket No. C289653; and FY2009, Docket No. C295816. r Finance Committee Meeting September 24, 2012 The meeting convened at 7:45 p.m. in the Town Hall Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman David Greenfield and FINCOM members Jeanne Borawski, Mark Dockser, Karen Herrick and Paula Perry. Members absent were Barry Berman and Hal Torman. Also present were Assistant Town Manager/Finance Director Bob LeLacheur and Fire Chief Greg Burns. Mr. Greenfield called the meeting to order. Fire Department — Reserve Fund transfer request Chief Burns update the committee on the recent failure in August of the generator at the West Side Fire Station. He mentioned that Facilities had done a great job and a portable generator was now being used, but it had limited power and did not have the capability to heat the building. He also mentioned it was a manual process to get it started, which included opening the heavy doors and hauling the equipment outside which was then powered by a loud diesel engine. He was concerned about that noise because of the proximity of homes nearby. He described a new generator as one that would be powered by natural gas and be permanently stationed outside the station, and automatically kick -in as needed when power failed. Mr. Greenfield asked if the $30,000 figure was an all -in cost, and Mr. LeLacheur referred to an email from Facilities Director Joe Huggins that described services that his staff and DPW staff would do in preparation, and that the $30,000 would cover all other anticipated costs including the generator acquisition and installation. Ms. Perry asked what size unit the new generator would be, and Chief Burns replied that it would be between 25k and 30k watts. He said it would need to power the overhead doors, radio and other communications equipment, compressor, large pumps for steam heat, an exhaust fan system and the lights. Ms. Herrick asked if it could be done with solar energy, and Chief Burns noted that they had a solar panel on the roof to power the water heater, but that would not be an ideal power source for a generator. On a motion by Mr. Dockser seconded by Ms. Perry, FINCOM approved a $30,000 transfer from their Reserve Fund to #03948582- 582025 Town Facilities/Fire station #2/Energy Mgt. by a vote of 5 -0 -0. Mr. LeLacheur reviewed the proposed email to be sent to Town Meeting members as requested by FINCOM at their last meeting. Mr. Greenfield asked if FINCOM should stick to the old `word of mouth' recruitment methods to fill the openings. Ms. Herrick and Ms. Borawski said that an email should be sent to Town Meeting members. Mr. Greenfield said he had no problem with including non-financial updates as part of the email, and asked if any FINCOM members objected. When none did, FINCOM requested that the email be sent from Mr. LeLacheur and include a request to help fill two open seats on FINCOM as well as to update Town Meeting members on four community meetings to be held during the month of October, including the Financial Forum on October 10''. On a motion by Mr. Greenfield seconded by Mr. Dockser. FINCOM approved the minutes of September 10, 2012 as amended by a vote of 5 -0 -0. On a motion by Ms. Perry seconded by Ms. Borawski, FINCOM approved the minutes of September 12, 2012 by a vote of 5 -0 -0. On motion by Mr. Dockser seconded by Ms. Borawski the FINCOM voted to adiourn it's meeting at 5:10 p.m. by a vote of 5 -0 -0. Respectfully submitted, Secretary MIN Financial Forum October 10, 2012 The meeting convened at 7:20 p.m. at the Senior Center, 49 Pleasant Street, Reading, Massachusetts. The School Committee was called to order but no other Board had a quorum in attendance as the discussion began. Present were FINCOM Vice Chair Barry Berman and members Paula Perry, Jeanne Borawski and Mark Dockser; Selectmen Vice Chair Ben Tafoya and member James Bonazoli; School Committee Chair Karen Janowski, Vice Chair Hal Croft and members Chris Caruso, Lisa Gibbs, Chuck Robinson and Rob Spadafora; Board of Library Trustees Vice Chair Dick Curtis and members Cherrie DuBois and Vicki Yablonsky; Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Town Accountant Sharon Angstrom, Superintendent Dr. John Doherty, Assistant Superintendent Patty de Garavilla, Assistant Superintendent Mary DeLai, Police Chief Jim Cormier, Fire Chief Greg Burns, Library Director Ruth Urell, DPW Director Jeff Zager, DPW Business Manager Jane Kinsella, Barbara Jones (Daily Times Chronicle), Nadine Wandzilak (Reading Patch), Bill Brown (Cemetery Trustees) and Nancy Graham. Members arriving late allowed some of the Boards to achieve their quorum and call themselves to order and included FINCOM Chair David Greenfield, Selectman John Arena and Library Trustee Andrew Grimes. FINCOM Vice Chair Barry Berman reviewed the agenda for the meeting and the list of public meetings that would discuss the FY14 budgets. These meetings begin January 2013 with the Selectmen and School Committee, move to the FINCOM during March, and conclude in April and May with Town Meeting. Financial Updates Town Accountant Ms. Angstrom reviewed the FYI revenues and expenses. Revenues exceeded those forecast by about $1 million, although over half of that amount should be viewed as `one- time' revenues (such as $198k of a state aid refund of budget surplus). Ms. Angstrom showed that FY 12 expenses were $1 million less than budgeted. A huge influence was the mild winter — snow and ice ended the year with a $250k surplus instead of the typical $500k deficit, which explained a substantial portion of this surplus. Most of the remaining surplus came from Town line items. Some members of the meeting asked clarifying questions and Ms. Angstrom replied. The FINCOM and Selectmen were called to order. Ms. Angstrom reviewed the FYI revenues. At November Town Meeting, the following changes will be made: increase-state aid ($655k), increase Smart Growth 40R payment $309k), increase new growth ($200k estimated), decrease interest earnings ($1 00k) and decrease MV excise taxes ($50k). Thus there is a net increase of over $1 million in FYI revenues. I Ms. Angstrom explained that at November Town Meeting some of these revenues are proposed to be used during FY13, including a $309k transfer out to the Smart Growth Fund, and $50k transfer out to the Sick/Vacation Stabilization Fund, and $288k in budget expenses ($100k Police/RCASA, $98k Town Manager transition/Other and $90k capital). Therefore the net of the surplus revenues and the use of funds is about $367k, which will be used to reduce the free cash needed to balance the budget (previously $1 million, now about $633k).' Ms. Angstrom reviewed an estimate of $6 million in free cash which is expected to be finalized by the MA DOR on 10/17. The total of $7.6 million in reserves is therefore about 10% of FY14 revenues, which is well above the FINCOM policy minimum of 5 %. Mr. LeLacheur described projected FY14 revenues as being not much changed from FY13 and up about 2.6% total. This includes an above average assumption on new growth of $650,000 due primarily to commercial development at Pulte Homes, Johnson Woods and. Oaktree. He noted that state aid was assumed to be flat in light on the FY13 state revenues being below budget thus far. Some members of the meeting asked clarifying questions and Mr. LeLacheur replied. Mr. LeLacheur cited FY14 accommodated costs as projected to increase 4.8 %. Health insurance premiums are forecast at +8% which is below the national and regional expectations, but a 5% OPEB contribution is included in this budget and can serve to cushion any premium increase above +8 %. He noted that FINCOM was debating such a policy and they may not ultimately agree with this model. He stated if the OPEB cushion were removed than he would project premiums at +11 %. Out of district special education is forecast at +9% because of increased transportation costs as well as some specific reductions in circuit breaker reimbursements. Total tuitions are forecast with only a small increase. Mr. LeLacheur showed how the combination of revenues and accommodated costs left only a 0.4% increase possible to the FY14 operating budgets, presuming no free cash was used to supplement FY14 revenues. He reviewed the many efforts to increase revenues (economic development and meals tax) but stated that only an operating over -ride would have a significant impact on revenues. He also reviewed the many efforts to contain accommodated costs (plan design changes to health insurance that shifted costs to employees, an emphasis on in- district special education, performance contracting for energy efficiency, and debt refinancing). He noted that despite all these efforts the long -term forecast for accommodated costs was over 4% and it was less than 3% for revenues — so an annual funding gap should be expected: Since this gap would probably increase over time, the use of free cash as a temporary solution would not be expected to bridge to a permanent solution that was readily apparent. Mr. LeLacheur explained that by using $500,000 of free cash in FY14, the operating budgets could grow 1.5 %; $1 million allowed for 2.5% growth; and $1.5 million allowed for 3.5% growth. Mr. Greenfield asked members of the FINCOM their views of this matter, and a discussion ensued.- Mr. LeLacheur and several members of the meeting discussed the notion of how much free cash should be expected to be regenerated each year due to a combination of higher than expected revenues and lower than budgeted expenses. In FYI that combination was unusually high at $2 million. Ms. Angstrom explained that about $750,000 of that was due to the mild winter and another $500,000 was due to one -time revenues that could not be assumed in the W, future. Mr. LeLacheur said his calculations assumed $500,000 was regenerated each year, and that one could argue for something closer to $750,000 but that much was getting a bit risky to presume. The Library Trustees were called to order. Ms. Perry stated that she was very comfortable with using $1 million in the FY14 budget. She said the reserves balance of 10% was well over the FINCOM 5% minimum and that most of that would probably come from regeneration. Mr. Dockser said he was comfortable using $1.25 million of free cash, and was tempted to consider $1.5 million. Mr. Berman agreed that $1 million was an appropriate number, and indicated some flexibility as details emerged. He stated that it would be a bad habit to annually rely on free cash — especially increasing amounts as Mr. LeLacheur's "gap analysis" might suggest. Ms. Borawski agreed with the $1 million figure for many of the previous reasons cited, as did Mr. Greenfield. Mr. Greenfield asked the room for their thoughts. Mr. Robinson said it was too early to tell what a +2.5% operating budget would look like to know what the right level of free cash should be. Mr. Greenfield replied that this was the starting point for the FY14 budgets and over the next few months that picture would emerge, and FINCOM could consider adjusting in either direction as needed. Dr. Doherty noted that a large 8th grade class would be entering the high school next year, causing some new teachers to be hired. Beyond that it was too early to tell what the budgets would look like in any detail. Mr. Bonazoli said he was equally concerned about the sustainability in future years, and that more free cash used in FY14 would make the future that much more difficult. Mr. Arena noted that we used free cash recently in order to avoid negative operating budgets and we should be aware that now we are using it to increase positive budgets. He said that figures as high as $1 million were not likely to be sustainable and preferred a figure of either $500k or $750k. Mr. Hechenbleikner commented that the fact funds were turned back each year and an overall conservative financial tone was set was a product of a lot of hard work by the staff and by boards and committees and was not simply a product of good luck. Mr. Greenfield agreed that the town was very well managed from a financial standpoint and that this was a fortunate discussion to be having when contrasted to many other.cities and towns. Mr. Greenfield asked the FINCOM if there was consensus about using $1 million in the FY14 budget and the committee agreed. but did not feel the need to make a motion and vote. Mr. Greenfield called for a five- minute break. Capital Proiects Mr. Greenfield called the meeting back to order and Mr. Hechenbleikner began a presentation on the Public Library project. He stated that there was good news in that the Library has been awarded state funding of $5.1 million on the proposed $12.2 million project. He reviewed the history of the facility which was built in 1896 as the Highland School and became the Public Library in 1984. He said the next steps would include a report to November Town Meeting, a special Town Meeting in early 2013 followed by a debt exclusion request for the Town's $7 C million share at the annual April 2013 elections. If approved, the library would need to relocate from the Fall of 2013 until the spring of 2015. Ms. Urell reviewed the history of the current project, which began with a community survey in 2007, moved to a Town Meeting funded feasibility study in April 2010 and a grant application that was filed in January 2011. She noted that several community information sessions have been held over the past year and the project had been revised after some neighborhood input. Of fourteen Town building projects she noted that the ad hoc Municipal Building Committee ranked the Library as the top priority m January 2011. r. Doherty discussed Full Day Kindergarten as well as some other programmatic changes in the elementary schools in recent years that have led to a need for more space. He reviewed projected j costs of FDK in the first year as about $1 million, a figure that includes about $250,000 of new ` costs and the loss of revenues from the current program. Dr. Doherty stated that earlier this evening the School Committee voted not to implement FDK in the FY14 school year. He said that it was not in the best interests of the community to begin FDK until a long -term plan has been mapped out and is within about a year of new space being available. He cited the projected loss of art and music rooms if FDK were implemented quickly and stated that this would represent a step backwards for the School District. Dr. Doherty stated that approximately 10 to 12 classrooms would be neeefor full day Kindergarten and an enhanced RISE pre - school program. He then reviewed five options to provide that space: (1) a short-term solution of constructing one (or two) modular classrooms at each elementary school; (2) build permanent classrooms at the schools (due to land constraints this would be limited to one classroom at Barrows and Joshua Eaton, and four classrooms at Birchmeadow; (3) a short-term solution of renting spacer chasing and renovating an existing building; and (5) building a new facility. He said that the short-term solutions were not attractive due to the School Committee vote on when the FDK would be implemented. Ms. DeLai reviewed the Killam School project, stating that thus far the MSBA has taken to action and has only one more meeting this fiscal year in which to do so. If they do not approve the project for state funding, then we may re- submit early next spring for the next round of MSBA consideration. She reviewed the entire process which included (1) filing a statement of interest; (2) working with the MSBA (if invited) during the eligibility period; (3) a feasibility study; (4) schematic design; (5) funding the project; (6) detailed design work; and (7) construction. She described steps two through seven as requiring about four years to complete. Mr. Greenfield asked about the $400k of capital approved for modular classrooms in FY13, and Dr. Doherty said the school Committee has voted to request these funds be redilrected towards a broader study of school space needs. Ms. Borawski asked if the RISE program had grown over recent years and Dr. Doherty said that it had as evidenced by the growth from five to seven classrooms. She asked if the for benefits of the school employees in the WS•E-program and Dr. Doherty stated that it did not, that cost was born by the benefits sections of the budget. Mr. Brown asked about the recently discussed $25 million capital project in the water enterprise fund. He described that while his pants did have two pockets that there was only one source of funds and he was concerned how residents would be able to pay for all of these large projects. Mr. Greenfield agreed that FINCOM would discuss that matter further. On motion by Mr. Berman seconded by Ms. Borawski the FINCOM voted to adiourn it's meeting at 9:35 p.m. by a vote of 5 -0 -0. On motion by Mr. Bonazoli seconded by Mr. Arena the Selectmen voted to adjourn it's meeting at 9:35 p.m. by a vote of 3 -0 -0. On motion by Mr. Spadafora seconded by Mr. Robinson the School Committee voted to adiourn it's meeting at 9:35 p.m. by a vote of 6 -0 -0. On motion by Ms. Yablonskv seconded by Mr. Grimes the Library Trustees voted to adiourn it's meeting at 9:35 p.m. by a vote of 4 -0 -0. Respectfully submitted, Secretary. I Reserve Fund levels water Target Excess Storm Water 275,590 376,011 560,676 530,676 495,676 445,676 390,676 $ 150,000 160% Water 1,485,064 986,630 Novll -250k 1,177,778 1,052,778 902,778 802,778 727,778 $ 610,945 19% Sewer 792,756 987,837 1,333,386 Enterprise Fund Budgets J W1 Assumptions forFY14 -FY17: Wages 2.50% 639,490 2.50% 656,788 2.50% 673,208 2.50% 690,038 2.50% 707,289 2.50% 724,971 2.50% W2a Expenses MWRA 4.60% 955,044 8.30% 1,013,206 6.10% 1,038,536 8.80% 1,064,500 2.50% 1,091,112 2.50% 1,118,390 2.50% W2b MWRA Assessment Expenses 2.50% 1,759,085 2.50% 1,813,825 2.50% 1,897,261 2.50% 2,054,734 October 17, 2012 Approved Percent Approved Percent Approved Percent Estimated Percent Estimated Percent Estimated Percent Estimated Percent No. 260.00% FY - 2011 Change FY - 2012 Change FY - 2013 Change FY - 2014 Change FY - 2015 Change FY - 2016 Change FY - 2017 Change 1,921,721 storm water 1,760,975 - 8.36% 1,703,229 - 3.28% W5 Water Fund 5,433,291 - 2.93% 5,922,710 9.01% 5,452,870 - 7.93% 5,638,291 3.40% Y1 Salaries and Wages 70,076 0.00% 127,765 82.32% 134,232 5.06% 137,588 2.50% 141,027 2.50% 144,553 2.50% 148,167 2.50% Y2 Expenses 19,750 - 7.34% 58,885 198.15% 64,080 8.82% 65,682 2.50% 67,324 2.50% 69,007 2.50% 70,732 2.50% Y3 Capital Outlay 288,000 44.00% 190,000 - 34.03% 190,000 0.00% 190,000 0.00% 190,000 0.00% 200,000 5.26% 200,000 0.00% Y4 Debt Service 414,512 424,875 W99 Water Fund voted 5,055,924 - 5,545,343 - 5,067,954 - 5,243,752 - 5,506,590 Y5 Storm Water Fund 377,826 29.66% 376,650 - 0.31% 388,312 3.10% 393,270 1.28% 398,352 1.29% 413,560 3.82% 418,899 1.29% Reserves 0,000 X1 25,000 308,147 30,000 267,908 35,000 275,144 50,000 282,023 5000 289,073 2.50% Net Storm Water 347,826 19.37% 376,650 8.29% 363,312 - 3.54% 363,270 -0.01% 363,352 0.02% 363,560 0.06% 363,899 0.09% 2.50% estimated revenues @$40 is $390k 2.50% 737,484 $40 X2b $40 $40 4,164,476 $40 4,383,478 $40 4,585,118 $40 Reserve Fund levels water Target Excess Storm Water 275,590 376,011 560,676 530,676 495,676 445,676 390,676 $ 150,000 160% Water 1,485,064 986,630 Novll -250k 1,177,778 1,052,778 902,778 802,778 727,778 $ 610,945 19% Sewer 792,756 987,837 1,333,386 1,158,386 933,386 883,386 808,386 $ 693,172 17% 16.67% 5yr 36.71% 5yr water W1 Salaries and Wages 632,349 0.00% 639,490 1.13% 656,788 2.70% 673,208 2.50% 690,038 2.50% 707,289 2.50% 724,971 2.50% W2a Expenses 2,698,736 - 1.31% 955,044 1,013,206 6.09% 1,038,536 2.50% 1,064,500 2.50% 1,091,112 2.50% 1,118,390 2.50% W2b MWRA Assessment 1,759,085 1,813,825 3.11% 1,897,261 4.60% 2,054,734 8.30% 2,180,072 6.10% 2,371,919 8.80% W3 Capital Outlay 263,000 - 22.65% 783,500 197.91% 643,000 - 17.93% 50,000 - 92.22% 180,000 260.00% 370,000 105.56% 425,000 14.86% W4 Debt Service 1,839,206 - 2.70% 1,785,591 - 2.92% 1,326,051 - 25.74% 1,979,286 49.26% 1,921,721 - 2.91% 1,760,975 - 8.36% 1,703,229 - 3.28% W5 Water Fund 5,433,291 - 2.93% 5,922,710 9.01% 5,452,870 - 7.93% 5,638,291 3.40% 5,910,992 4.84% 6,109,448 3.36% 6,343,508 3.83% Reserves (215,000) (550,000) No01-250k (150,000) (125,000) (150,000) (100,000) (75,000) Net Water Fund 5,208,291 0.70% 5,372,710 3.16% 5,302,870 -1.30% 5,513,291 3.97% 5,760,992 4A9%1 6,009,448 4.31%1 6,268,508 4.31% offsets for en'I fund 377,367 377,367 384,916 2.00% 394,539 404,402 414,512 424,875 W99 Water Fund voted 5,055,924 5,545,343 5,067,954 - 8.61% 5,243,752 5,506,590 5,694,936 5,918,633 sewer X1 Salaries and Wages 308,147 7.64% 267,908 - 13.06% 275,144 2.70% 282,023 2.50% 289,073 2.50% 296,300 2.50% 303,707 2.50% X2a Expenses 4,444,463 1.13% 655,304 668,124 1.96% 684,827 2.50% 701,948 2.50% 719,496 2.50% 737,484 2.50% X2b MWRA Assessment 4,164,476 4,383,478 5.26% 4,585,118 4.60% 4,965,683 8.30% 5,268,589 6.10% 5,732,225 8.80% X3 Capital Outlay 556,001 23.56% 157,000 - 71.76% 330,000 110.19% 490,000 48.48% 520,000 6.12% 90,000 - 82.69% 170,000 88.89% X4 Debt Service 165,113 32.93% 162,206 - 1.76% 115,800 - 28.61% 136,934 18.25% 166,934 21.91% 557,333 233.86% 523,333 -5.10% X6 Sewer Fund 5,473,724 4.16% 5,406,894 - 1.22% 5,772,546 6.76% 6,178,902 7.04% 6,643,638 7.52% 6,931,719 4.34% 7,466,750 7.72% Reserves 161,001 150,000 175,000 225,000 50,000) 5,000 Net Sewer Fund 5,312,723 3.05% 5,406,894 1.77% 5,622,546 3.99% 6,003,902 6.78% 6,418,638 6.91%1 6,881,719 721% 7,391,750 offsets for en'I fund 259,004 259,004 264,198 2.01% 270,803 277,573 284,512 (291,625 X99 Sewer Fund voted 5,214,720 5,147,890 5,508,348 7.00% 5,908,099 6,366,065 6,647,207 7,175,125 W &S gross 10,907,015 11,329,604 11225,416 11,817,193 12,554,630 13,041,167 13,810,258 W &S reserves 386,001 550,000 300,000 300,000 375,000 150,000 150,000 WS W &S combined net 10,521,014 1.88% 10,779,604 2.46% 10,925,416 1.35% 11,517,193 5.42% 12,179,630 5.75 °0 12,891,167 5.84% 13,660,258 5.97% 11,321,675 5.03% 11,934,915 9.24% 12,621,378 9.59% 13,358,723 9.68% 14,155,708 9.81% Other Assumptions 1.30% Usage 8.50% NET COMBINED RATES 11.40% 5.42% 5.75% 5.84% 5.97% 16.67% 5yr 36.71% 5yr Water Enterprise Fund Capital + Debt (�) Nom., v 6k () -,,A-c- Approved FY -2012 Approved FY-2013 Requested Projected =, I I I Legend: (issued) an d Oebtx (not yet approvecq FY13 32 FY -2030 FY -2031 I FY-20321 TOTAL Water Ent. Fund Capital ✓iDebt FY -2014 FY -2015 FY -2016 FY -2017 I FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 I FY -2023 I FY -2024 I FY -2025 FY -2026 FY -2027 FY -2028 FY -2029 Water Capital 783,500 643,000 50,000 180,000 370,000 -425,0001 100,0001 350,000 j 350,000 482,000 371,0001 100,000 1 100,0001 loo,0001 100,000 1 100,000 100,000 - 3,921,000 Water Debt 1,785,591 1,326,051 1,979,286 11,921,72111 1,760,975 11,703,2291 2,167,569 1 2,014,869 1 2,243,369 2,171,869 2,100,369 12,520,369 1 2,421,8691 2,323,075 2,214,375 1 2,116,088 1,542,800 1,088,000 531,000 504,000 477,000 35,127,901 Phase 3.0 %, inflation rate per Weston Samson 1 Curren` Estimated Project Cost Reading Phase #1$3.OmiV6yr At+ 2,904,688 3,000,000 2,904,888 Reading Phase #2 $3.25miUl0yr A2- 2,877,995 . 3,250,000 2,877,995 2,964,334 3,053,264 3,144,862 3,239,208 Reading Phase #3 $5.OmiUl Oyr A3 4,135,912 5,000,000 4,135,912 4,259,990 4,387,789 4,519,423 4,655,006 4,794,656 4,938,499 Reading Phase #4 $4.5mmyr A5.6 3,432,751 4,500,000 3,432,761 3,535.734 3,641,806 3,751,060 3,883,592 3,979,500 4,098,885 4,221,851 4,346,507 4,47a,992 Reading Phase #5 TBA 8 5.2 mil 5,2W,000 5,356,000 5,516,680 5,682,180 5,852,646 6,028,225 6,209,072 6,395,344 6,587,204 6,784,821 6,968,365 7,198,018 7,413,967 7,636,375 7,895,467 Reading Phase #6 TBA C 13 mil 13,000,000 13,390,000 13,791,700 14,205,451 14,631,615 15,070,563 15,522,680 15,988,360 16,468,011 16,962,051 17,470,913 17,995,040 18,534,892 19,090,938 19,863,668 includes 30% nt aibwanoe R2 Oyu R9 _ Estimated Debt service - total 6.0% 99mated borrowing cost Reading Phase #1 $3.OmiV6yr 680,000 650,000 620,000 590,000 560,000 530,000 Reading Phase #2 $3.25miV10yr - 520, 000 500,500 481,000 461,500 442,000 422, 500 403,000 383,500 364,000 344,500 _ Reading Phase #3 $5.061110yr - - - 800,000 770,000 740,000 710,000 680,000 650,000 620,000 590,000 560,000 530,000 - - Reading Phase #4 $4.5miU6yr - - 720,000 693,000 666,000 639,000 612,000 585,000 558,000 531,000 504,000 477,000 Reading Phase #5 TBA Reading Phase #6 TBA - TOTAL 680 ,000 650,000 620,000 590,000 1,080,000 1,030,500 1,281,000 1,231,500 1,182,000 1,852,500 1,776,000 1,699,500 1,623,000 1,546,500 1,145,000 1,088,000 531,000 504,000 477,000 20,587,500 Estimated Debt service - rincl I Reading Phase #1$3.OmiV6yr 500, 000 500, 000 500,000 500,000 500,000 500,000 Reading Phase #2 $3.25miU10yr 325,000 325,000 325,000 325,000 325,000 325,000 325,000 325,000 325,000 325,000 Reading Phase #3 $5.061 /1Oyr 500, 000 500, 000 500, 000 500, 000 500, 000 500, 000 500,000 500,000 500,000 500,000 Reading Phase #4 $4.5miU6yr 450,000 450,000 450, 000 450,000 450,000 4W, 000 450,000 450,000 450,000 450,000 Reading Phase #5 TBA Reading Phase 06 TBA TOTAL 500, 000 500, 000 500, 000 500, 000 825, 000 825,000 825,000 825,000 825,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275, 000 950, 000 950,000 450,000 450,000 450,000 15,750,000 Estimated Debt service - Interest Reading Phase #153.OmiV6yr 180,000 150,000 120,000 90,000 60,000 30,000 Reading Phase #2 $3.25miV10yr ! - 180,000 150,000 195,000 175,500 156,000 136,500 117,000 97,500 78,000 58,500 39,000 19,500 4,837,500 Reading Phase #3 $5.0miVlOyr 300,000 270,000 240,000 210,000 180,000 150,000 120,000 90,000 60,000 30,000 Reading Phase #4 $4.5mNyr - - - 406,500 357,000 270,000 243,000 216,000 189,000 162,000 135,000 108,000 81,000 54,000 27,000 Reading Phase #5 TBA 255,000 138,000 27,000 Reading Phase #6 TBA 577,500 501,000 424,500 348,000 81,000 ' 54,000 TOTAL ! 120,000 -- 90,000 205,500 456000 271,500 195,000 (�) Nom., v 6k () -,,A-c- Water Enterprise Fund Capital + Debt Annual change to water capitakdebt 1- . Approved Approved Requested I Projected =_> egen : Debt (Issued) an no ye approve FY13 -32 _ - Water Ent Fund Capital& Debt' ' FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 FY -2026 FY -2027 FY -2028 FY -2029 ` FY -2030 FY -2031 FY -2032 TOTAL Water Capital 783,500 643,000 50,000 180,000 370,000 425,000 100,000 350,000 350,000 482,000 371,000 100,0001 100,0001 100,0001 100,000 100,000 1 100,000 _3,921,000 Water Debt 1,785,591 1,326,051 1,979,286 1,921,721 1,760,975 1,703,229 2,167,589 ! 2,014,869 2,243,369 2,171,869 2,100,369 2,520,369 2,421,869 2,323,075 2,214,375 2,116,088 1,542,800 1,088,000 531,000 504,000 477,000 35,127,901 Water CAPITAL 783,500 643,000 50,000 180,000 370,000 425,000 100,000 350,000 350,000 482,000 371,000 100,000 100,000 100,000 100,000 100,000 100,000 3,921,000 Water SuppN Debt Debt - Debt Debt Debt Debt Debt Treatment Plant Design 1 Debt Debt MWRA ($3.18mi partial join) 2 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt MWRA ($7.8mil full pin) 3 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt - WTP demo & chlorine ($800k) 4 Debt Debt Debt Debt Debt Debt Debt - -- - - - - WTP demo & chlorine ($450k) 5 Debi Wells Upgrade - Well Abandonment 225,000 225,000 Hydraulic Study - 2nd Connect 94,000 56,000 37,000 _. �1 Replace Pickup Truck #3 (2003) 37,000 Water DisWIlmdon Various Water Mains (52.471miQ 6 Debt WM:HaverWI &Howard ($2.285m) 7 Debt Debt Debt Debt Debt Debt Debt Debt Debt Debt - WM: Howard-County- Summer 414,500 Debit Debtx DON WM RepYAbnd R#i E3.0mNyr 8 Debit De66t Debby - WM RepLIAbnd R#2 $12&YWOyy 9 Debtx Debtx Debtx Debtx Debby Debb( Debbt Debtx Debit Debby - WA1 RepYAbnd R#3 $&OmW 0yr 10 Debtx Debby Debb( DON Debby Debix Debt( Debtx Debt( Debtx WMRepYAbndR#4S4.&r*10yr 11 - Debtx Debts Debtx Debb( Debtx Debit' Debtx Debtx Debtx Debtx WM RepYAbnd R#5 TBA 12 WM RepYAbnd R#B TBA 13 WM: Larch Lane 120,000 120,000 WM Lining Program 50,000 50,000 100,000 100,000 100,000 100,000 100,000 100,000 1 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1 100,000 100,000 100,000 100,000 1,800,000 Meter Replacement 250,000 250,000 250,000 500,000 500,000 11750,000 Water System Hydraulic Model Tank Inspect & Design: Aubum(fY12) 70,000 12,000 12,000 24,000 Tank Maintenance: Auburn I 550,090 550,000 Bear Hill Storage Tank (S1.4miQ - remove pending MWRA 2nd owrmcfion Booster Station SCADA X000 130,000 130,000 SCADA Upgrade (every 5 yrs) 25,000 1 25,000 Replace Bob Cat loader - Replace Pickup Truck #12 (1997) 40,000 42,000 42,000 Replace Van #2 30,000 30,000 Replace Trucdt6 120,000 1 120,000 Replace Truck#14 120,000 120,000 Replace Backhoe #420E 100,000 100,000 Replace Utility Tnx:k #5 150,000 150,000 Replace Crane Tna3k #12 Replace Pickup #15 42,000 42,000 de:z\ Ca�,O Water Enterprise Fund Capital + Debt _ �r'•���.�. 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