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Home My WebLink About2012-03-28 Finance Committee PacketThe Town of Reading - Finance Committee - FY13 Budget Meeting http: / /www.readingma.gov/ Pages/ ReadingMA_MeefngCal /S01784BE... I _ _ I � Google Search Finance Committee - FY13 Budget Meeting Wednesday, March 28, 2012 at 7:30 PM Town Hall conference room Printer - Friendly Version AGENDA Debt (refinancing) & Capital update - LeLacheur FY13 Budget discussion FINCOM Vote FY13 Budget (Article 13) FINCOM Vote remaining Warrant Articles 4 - revote FY12 Capital 6 - revote FY12 budget 7 - vote FY13 capital 9 - revote surplus property 14 - vote FY13 Chapter 90 funds ■ Approve Minutes COMMON (w_ March 14, 2012 ■ wMMON GUS Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Towns & Schools Website loft 0 3/27/2012 4:22 PM Town of Reading Approved Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Debt Service Schedule FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY .2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY -2023 FY -2024 FY -2025 $ 3/20/123:15 PM $ $ $ $ $ $ $ $ $ $ $ $ $ INSIDE LEVY AFTER Coolidge debt service 711,250 104,678 77,450 5,200 0 0 0 0 0 0 0 0 0 0 187,328 MSBA payments 462,036 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Net cost to Town 249,214 104,678 77,450 5,200 0 0 0 0 0 0 0 0 0 0 187,328 BEFORE Coolidge debt service 711,250 687,500 663,750 640,000 616,250 587,500 564,000 540,500 517,000 493,500 0 0 0 0 5,310,000 MSBA pay ments 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 0 0 0 4,620,360 Net cost to Town 249,214 225,464 201,714 177,964 154,214 125,464 101,964 78,464 54,964 31,464 (462,036) 0 0 0 689,640 Difference 120,786 124,264 172,764 154,214 125,464) (101,964 ) ((78,464)- (54,964 ) (31,464 ) 462,036 0 0 0 502,312 I OUTSIDE LEVY AFTER RMHS debt service 2,709,550 2,177,629 2,249,950 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 17,900,979 MSBA payments 722,014 215,828 817,305 0 0 - 0 0 0 0 0 0 0 0 0 1,033,133 Net cost to Town 1,987,536 1,961,801 1,432,645 1,398,150 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 16,867,846 BEFORE RMHS debt service 2,709,550 2,704,950 2,704,575 2,697,775 2,676,275 2,656,525 2,651,925 2,652,106 2,651,468 2,636,469 2,621,969 2,607,719 2,610,394 0 31,872,149 MSBA payments 722,014 745,155 772,925 800,695 830,779 863,177 895,575 932,601 971,942 1,013,596 1,057,565 1,103,848 1,154,759 0 11,142,618 Net cost to Town 1,987,536 1,959,795 1,931,650 1,897,080 1,845,496 1,793,348 1,756,350 1,719,505 1,679,526 1,622,872 1,564,404 1,503,871 1,455,634 0 20,729,531 Difference 2,006 499,005 498,930 467,746 435,598 404,850 366,255 327,026 283,622. 240,404 197,121 143,134 0 3,861,68 TOTAL debt service AFTER 2,282,307 2,327,400 1,403,350 1,377,750 1,357,750 1,351,500 1,353,250 1,352,500 1,339,250 1,324,000 1,306,750 1,312,500 0 18,088,307 BEFORE 3,392,450 3,368,325 3,337,775 3,292,525 3,244,025 3,215,925 3,192,606 3,168,468 3,129,969 2,621,969 2,607,719 2,610,394 0 37,182,149 (1,110,143) (1,040,925) (1,934,425) (1,914,775) (1,886,275) (1,864,425) (1,839,356) (1,815,968) (1,790,719) (1,297,969) (1,300,969) (1,297,894) (19,093,842) TOTAL revenues AFTER 215,828 817,305 0 0 0 0 0 0 0 0 0 0. 0 1,033,133 BEFORE 1,207,191 1,234,961 1,262,731 1,292,815 1,325,213 1,357,611 1,394,637 1,433,978 1,475,632 1,519,601 1,103,848 1,154,759 0 15,762,978 (991,363) (417,656) (1,262,731) (1,292,815) (1,325,213) (1,357,611) (1,394,637) (1,433,978) (1,475,632) (1,519,601) (1,103,848) (1,154,759) (14,729,845) NET Cost to Town (118,780) (623,269) (671,694) (621,960) (561,062) (506,814) (444,719) (381,990) (315,086) 221,632 (197,121) (143,134) 0 (4 '�jo 170m, D operating budgets =_> 3.60% 2.00% _ 2.00% 2.00% Town of Reading One Yr One Yr One Yr One Yr One Yr Budget Summ 31281129:10 AM Current Changes Projected Changes Projected Changes Changes Changes No. FY -2012 FY -201 FY -2013 FY -2013 FY -2014 FY -201 FY15 FY -201 FY16 FY -2016 Revenues Al Total Property Taxes 52,663,252 2.9% 54,149,272 2.8% 55,684,355 2.8% 57,502,013 3.3% 59,380,122 3.3% A2 Total Other Local Revenues 5,401,000 -13.6% 5,580,000 3.3% 5,705,000 2.2% 5,950,000 4.3% 6,195,000 4.1% A3 Total lntergov'tRevenues 13,274,828 12,967,774 -2.3% 12,300,000 -5.1% 12,607,500 2.5% 12,922,688 2.5% 13,245,755 2.5% A4 Total Transfers & Available 4,269,381 4,107,096 -3.8% 4,470,704 8.9% 4,601,301 2.9% 3,807,788 -17.2% 3,833,346 0.7% A98 Revenues before Free Cash $ 74,993,171 $ 75,139,122 0.2% $ 76,499,976 1.8% $ 78,598,156 2.7% $ 80,182,488 2.0% $ 82,654,223 3.1% A5 Free Cash 1,490,000 863,309 -02.1% 1,000,000 15.8% 1,000,000 0.0% 1,000,000 0.0% 1,000,000 0.0% A99 Net Available Revenues $ 76,483,171 $ 76,002,431 -0.6% $ 77,499,976 2.0% $79,598,156 2.7% $ 81,182,488 2.0% $ 83,654,223 3.0% Accommodated Costs B Benefits 11,712,081 12,855,486 9.8% 13,329,635 3.7% 14,215,650 6.6% 15,183,153 6.8% 16,167,078 6.5% C Capital 1,273,000 948,000 -25.5% 1,937,700 104.4% 1,945,800 0.4% 1,800,000 -7.5% 2,050,000 13.9% D Debt 6,158,003 6,063,446 -1.5% 4,539,575 - 25.1% 4,380,600 -3.5% 3,775,030 -13.8% 3,555,757 -5.8% E Energy 2,382,073 2,004,400 -15.9% 1,911,168 -0.7% 1,987,615 4.0% 2,067,119 4.0% 2,149,804 4.0% F Financial 620,000 716,000 15.5% 740,000 3.4% 754,750 2.0% 769,869 2.0% 785,365 2.0% G Education - Out of district 3,702,751 3,841,067 3.7% 3,344,235 - 12.9% 3,511,447 5.0% 3,687,019 5.0% 3,871,370 5.0% H Education - Vocational 327,946 419,343 27.9% 325,000 -22.5% 338,000 4.0% 351,520 4.0% 365,581 4.0% J Miscellaneous 2,841,367 2,807,790 -1.2% 2,898,937 3.2% 2,958,428 2.1% 3,057,035 3.3% 3,158,273 - 3.3% K Community Priorities 125,000 0 615,585 0 0 0 L7 Annual Accommodated Costs $ 29,142,221 $ 29,655,532 1.8% $ 29,641,835 0.0% $ 30,092,290 1.5% $ 30,690,744 2.0% $ 32,103,228 4.6% JUperating Costs OC1 Municipal GovtOperating 14,049,377 14,010,068 -0.3% 14,543,129 3.6% 14,833,992 2.0% 15,428,676 2.0% 15,737,250 2.0% adjustments (FY12 Gomm. priority) 25,000 100.0% 292,161 adjustments lent funds) 756,069 756,069 0.0% 771,190 2.0% 786,614 2.0% 802,346 2.0% 818,393 2.0% TOTAL Muni Government 14,805,446 14,791,137 -0.1% 15,314,320 3.5% 15,912,767 3.9% 16,2315023 2.0% 16,555,643 2.0% OC2 School & Bldgs Operating 30,965,364 30,811,020 -0.5% 32,049,069 3.6% 32,690,051 2.0% 33,785,315 2.0% 34,461,021 2.0% adjustments (comm. priority) - 124,375 -0.5% 432,807 Schools circuit breaker adjustment forFY12 218,000 100.0% TOTAL School & Bldgs 30,965,364 31,153,395 0.6% 32,049,069 2.9% 33,1225858 3.4% 33,785,315 2.0% 34,461,021 2.0% OC3 Town Bldgs Operating Target 418,643 424,227 1.30/, - 439,499 3.6% 448,289 2.0% 457,255 2.0% 466,400 2.0% TOTAL Town Bldgs 418,643 424,227 1.3% 439,499 3.6 °/ 448,289 2.0% 457,255 2.0% 466,400 2.0% OC School, Town, Buildings $ 46,189,453 $ 46,368,759 0.4% $ 47,802,888 3.1% $ 49,483,914 3.5% $ 50,473,592 2.0% $ 51,483,064 2.0% Municipal Go'vtOperating 32.05% 31.90% - 32.040/6 32.16% 32.16% 32.16% School & Bldgs Operating 67.04% 67.19% 67.04% 66.94% 66.94% 66.94% Town Bldgs Operating Target 0.91% 0.91% 0.92% 0.91% 0.91% 0.91% TOTAL EXPENSES L2+•OC4 $ 75,331,674 $ 75,806,291 0.6% $ 77,444-723 2.2% $ 79,576,204 2.8% $ 81,164,337 2.0% $ 83,586,292 3.0% $/ 55,252 , $ 21,953 $ 18,152 $ 67,930 �� II REM impact 0 4 vow (462,036) (527,322) (989,358) Lt95 ASGA 0 rt..rem,.t (989,358) 0 5SK A rftuitow 71,000 (1,104,660} l3n QA,-,ataf 0 0 �nSS d �br 0 wu\ce- 0 0 (1,033,660) 0 (1,033,660) 44,302 03/20/2012 14:52 blelacheur — PROJECTION: 20131 DEBT SERVICE 2011 REVISED TOWN OF READING, MA TOWN OF READING (NEXT YEAR BUDGET LEVELS REPORT FY13 General Fund 2012 2013 2013 BUD REVISED BUD 1 -DEPT REQ 2 -ADMIN 2013 3 -TOWN MGR, 2013 4- FINCOM PG 1 bgnyrpts FOR PERIOD 99 2013 5 -TOWN MTG TOTAL EXPENSES .00 .00 .00 .00 .00 .00 .00 07 DEBT SERVICE . 17007591 591000 LGTMDBT PR 2,595,000.00 2,570,000.00 2,250,580.00 2,250,580.00 1,870,000.00 .00 .00 17007591 592000 LGTMDBT IN 764,812.00 699,668.00 606,525.00 606,525.00 409,765.00 .00 .00 17007592 591000 LGTMDBT PR 1,570,000.00 1,615,000.00 1,665,000.00 1,665,000.00 1,665,000.00 .00 .00. 17007592 592000 LGTMDBT IN - 1,228,191.00 1,178,778.00 1,122,131.00 1,1221- 131.00 594,810.00 .00 .00 TOTAL DEBT SERVICE 6,158,003.00 6,063,446.00 5,644,236.00 5,644,236.00 4,539,575.00 .00 .00 TOTAL DEBT SERVICE 6,158,003.00 6,063,446.00 5,644,236.00 5,644,236.00 4,539,575.00 .00 .00 GRAND TOTAL 6,158,003.00 6,063,446.00 5,644,236.00 5,644,236.00 4,539,575.00 .00 .00 ** END OF REPORT - Generated b Bob LeLaChe 1 z\ 0 Operating Baseline Budgets FY12 FM Change Accommodated FY12 FY13 Change TOTAL BUDGETS FY12 FY13 Change TOWN Town Admin $ 364,791 $ 368,629 1.1% P &C Ins $ 316,000 $ 340,000 7.6% Town Admin $ 680,791 $ 708,629 4.1% Accounting $ 158,079 $ 160,809 1.7% Accounting $ 158,079 $ 160,809 1.7% Finance $ 1,547,426 $ 1,619,783 47% Finance $ 1,547,426 $ 1,619,783 4.7% FINCOM Reserves $ 150,000 $ 150,000 0.0% FINCOM Reser. $ 150,000 $ 150,000 0.0% Comm Svc $ 872,479 $ 883,304 1.2% Vet's Benefits $ 250,000 $ 250,000 0.0% Comm Svc $ 1,122,479 $' 1,144,332 1.9% Health & Cons $ 11,028 100.0% Library $ 1,241,530 $ 1,290,579 4.0% Library $ 1,241,530 $ 1,290,579 4.0% DPW $ 2,645,549 $ 2,692,489 1.8% Fuel $ 296,330 $ 280,000 -5.5% DPW $ 5,369,608 $ 5,454,347 1.6% Cemetery $ 186,995 $ 181,858 -2.7% Rubbish $ 1,472,159 $ 1,500,000 1.9% Snow & Ice $ 565,000 $ 600,000 6.2% Street Lights $ 203,575 $ 200,000 -1.8% Public Safety $ 7,961,283 $ 8,298,727 4.2% Public Safety $ 7,961,283 $ 8,470,477 6.4% Police $ 3,795,866 $ 3,963,080 4.4% Subst Abuse Prev. $ 171,750 100.0% Police $ 3,795,866 $ 4,134,830 8.9% Fire $ 3,741,872 $ 3,909,707 4.5% Fire $ 3,741,872 $ 3,909,707 4.5% Dispatch $ 423,545 $ 425,940 0.6% Dispatch $ 423,545 $ 425,940 0.6% TOTAL $ 14,791,137 $ 15,314,320 3.5% TOTAL $ 3,440,059 $ 3,664,636 7.1% TOTAL $ 16,231,196 $ 18,998,956 4.2% SCHOOLS $ 31,153,395 $ 32,049,069 Subst Abuse Prev. $ 432,807 One -time ood SF $ (218,000) Heat $ 467,115 $ 456,358 Utilities $ 761,730 $ 708,760 SPED out of district $ 3,841,067 $ 3,344,235 TOTAL $ 30,935,395 $ 32,049,069 3.6% TOTAL $ 5,069,912 $ 4,942,160 -2.5% TOTAL $ 36,005,307 $ 36,991,229 2.7% SC votes $ 37,053,287 surplus (deficit) $ (62,058) TOWN FACS $ 424,227 $ 439,499 3.6% Heal $ 87,700 $ 93,000 Utilities $ 187,950 $ 173,050 TOTAL $ 424,227 $ 439,499 3.6% TOTAL $ 275,650 $ 266,050 -3.50/6 TOTAL $ 699,877 $ 705,549 0.8% SC votes $ 704,166 surplus (deficit) $ 1,383 IN Line Category FY11 Budget FY12 Budget FY13 Town % FY13 FINCOM % Notes 0.00% $384,916 o/h in gen'I fund X99 Sewer Enterprise Fund revised revised Manaaer change chanqe B99 Benefits $ 11,712,081 $12,845,486 $13,329,635 3.77% 0.00% $1.0 mil free cash C99 Capital $ 1,223,000 $948,000 $1,937,700 104.40% 0.00% $367k 40R; $250k Sale PIE D99 Debt service $ 6,158,003 $6,063,446 $4,539,575 - 25.13% 0.00% $215,828 MSBA construction grant E99 Vocational Education $ 327,946 $419,343 $325,000 - 22.50% 0.00% Total Shared Costs $ 19,421,030 $ 20,276,275 $ 20,131,910 -0.71% 0.00% G91 Town Administration wages $ 211,646 $212,611 $217,279 2.20% 0.00% G92 Town Administration expenses $ 442,000 $487,330 $491,350 0.82% 0.00% H91 Accounting wages $ 155,770 $156,779 $159,709 1.87% 0.00% H92 Accounting expenses $ 1,550 $1,300 $1,100 - 15.38% 0.00% 191 Finance wages .$ 1,137,410 $1,089,226 $1,108,433 1.76% 0.00% 192 Finance expenses $ 506,800 $458,321 $511,350 11.57% 0.00% J92 FINCOM reserves $ 150,000 $150,000 $150,000 0.00% 0.00% K91 Community Services wages $ 885,557 $753,480 $729,282 -3.21% 0.00% K92 Community Services expenses $ 263,485 $372,999 $415,050 11.27% 0.00% L91 Library wages $ 966,006 $987,717 $1,007,579 2.01% 0.00% L92 Library expenses $ 268,817 $253,813 $283,000 11.50% 0.00% M91 Public Works wages $ 2,351,314 $2,291,414 $2,348,947 2.51% 0.00% $100k RIAA Recreation wages M92 Public Works expenses $ 739,026 $836,930 $805,400 -3.77% 0.00% $25k Sale Cam lots for Cam Exp M93 Public Works Snow & Ice $ 525,000 $565,000 $600,000 6.19% 0.00% M94 Public Works Street Lights $ 241,500 $253,575 $200,000 - 21.13% 0.00% M95 Public Works Rubbish $ 1,560,770 $1,472,159 $1,500,000 1.89% 0.00% N91 Public Safety wages $ 7,543,727 $7,595,269 $8,092,552 6.55% 0.00% N92 Public Safety expenses $ 353,854 $366,014 $377,925 3.25% 0.00% Total Municipal Gov't $ 18,304,232 $ 18,303,937 $ 18,998,956 3.80% $ - 0.00% U99 School Department $ 36,390,308 $36,005,307 $36,991,229 2.74% 0.00% V99 Town Facilities $ 740,693 $699,877 $704166 0.61% 0.00% Total School & Facilities $ 37,131,001 $ 36,705,184 $ 37,695,395 2.70% $ - 0.00% ' VOTED GENERAL FUND $ 74,856,263 $ 75,285,396 $ 76,826,261 2.05% $ - 0.00% State Assessments $ 552,912 $ 585,896 $ 617,079 5.32% $ 617,079 105.32% TOTAL GFNFRAL FUND $ 75.409.175 $ 75.871.292 $ 77.443.340 2.07% $ 617.079 0.81% W99 Water Enterprise Fund $ 5,055,924 $5,295,343 $5,417,954 2.32% 0.00% $384,916 o/h in gen'I fund X99 Sewer Enterprise Fund $ 5,214,720 $5,147,890 $5,508,348 7.00% 0.00% $264,198 o/h in gen'I fund Y99 Storm Water Enterprise Fund $ 347,826 $376,650 $388,312 3.10% 0.00% TOTAL ENTERPRISE FUNDS $10,618,470 $10,819,883 $11,314,614 4.57% $0 0.00% GRAND TOTAL VOTED $ 85,474,733 $ 86,105,279 $88,140,875 2.36% $ - 0.00% LeLacheur, Bob From: LeLacheur, Bob Sent: Wednesday, March 28, 2012 2:38 PM To: Urell, Ruth; Perry, Paula Cc: David Hutchinson Subject: RE Fin Com Library Budget rUa Hi Ruth, As I mentioned yesterday, I agree with some and disagree with others of these expenses. The agreement comes in two items for $2,790 that are unique to the Library and should be purchased through your budget. These items are similar in that sense to the $55,000 annual charge for NOBLE software: • Library Insight museum & room booking software $1,500 • Bookletters(website booklist service) $1,290 The disagreement comes on $1,205 of these technology requests that is either redundant to existing shared technology or mutual to the requests of other Town departments and should be properly funded through the Finance /Technology budget. Every Town department has a technology wish list that is far greater than that budget, and the Library should stand in the exact same line. As we are integrating shared systems it is vital that the responsibility and control for these systems be centralized in the Technology division: • Survey Monkey $300 • Digital Commonwealth Membership(Digital scan /storage) $100 • Flickr (Photo storage and web display) $25 • Text a Librarian (Communication software mobile) $780 I will print up this memo & my response to share with FINCOM tonight in your absence. Thanks, Bob Bob LeLacheur Assistant Town Manager /Finance Director Town of Reading 16 Lowell Street Reading, MA 01867 (P) 781 - 942 -6636 (F) 781- 942 -9037 Please note new Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED web www.readingma.gov email finance @ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http: // readingma- survey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ - - - -- Original Message---- - From: Urell, Ruth Sent: Wednesday, March 28, 2012 11:22 AM To: Perry, Paula Cc: LeLacheur, Bob; David Hutchinson Subject: Fin Com Library Budget Hi Paula ^D 1 / Bob and I have corresponded a few times about the Library's FY 2013 budget request and I wanted to send you the information I've given to Bob for consideration this evening if there is discussion about budget items that weren't in the Town Manager's budget. Here's a list of the software and licenses that the library requested to be added to the library's FY2013 budget: Library Licenses & Online Service contracts Library Insight museum & room booking software $1,500 Survey Monkey $300 Digital Commonwealth Membership (Digital scan /storage) $100 Bookletters (website booklist service) $1,290 Flickr (Photo storage and web display) $25 Text a Librarian (Communication software mobile) $780 Total $3,995 As you may recall, these items were discussed by the Trustees at their November meeting that you attended and the Trustees wanted this growing category of expenses to be included in the budget request. It is not in the Town Manager's recommended budget. For FY 2012,in case the subject of transfer requests is on your agenda, the library is requesting additional $3000 in salary funding to cover a three -week overlap for a retirement. I'll forward an explanation of the details of the position separately.. Thanks Paula. Would you please acknowledge that you've received this message today as I can't attend the meeting tonight and will print this for you if you don't receive it email today. Thanks Ruth Ruth Urell, _ Director Reading Public Library 781 - 942 -6725 N N DRAFT 2012 Annual Town Meeting April 23, 2012 WARRANT OUTLINE 03/27/2012 Art, ♦ Presentation Mover/ Moderator # Article Description Sponsor Comment Notes 1 Election 2 Reports 3 Instructions 4 Amending the Capital Im Program FY 2012 -FY 2021 5 1 Establishing an OPEB Trust Fund 6 jAmending the FY 2012 Budget 7 Approving FY 2013 to FY 2022 Capital Improvement Program of Selectmen I ♦ State of the Town - Board of Selectmen Board of Selectmen **M ion Board of Selectmen ♦ Motion ♦ Presentation ♦ Fincom report — of Selectmen ♦ Motion ♦ Presentation 8 ♦ Presentation Board of Selectmen ♦ Motion ♦ Fincom report — Mar Ferrari ♦ Fincom report — Jeanne Board of Selectmen ♦ Motion Borawski ♦ Presentation Disposition of Surplus Tangible Board of Selectmen ♦ Fincom report — David Board of Selectmen ♦ Motion ♦ Presentation ♦ Fincom report — of Selectmen ♦ Motion ♦ Presentation 8 Approve Payment of Prior Year's Board of Selectmen ♦ Motion Bills ♦ Presentation ♦ Fincom report — Jeanne Borawski 9 Disposition of Surplus Tangible Board of Selectmen ♦ Motion Property ♦ Presentation ♦ Fincom report — Paula Perry 10 Establishing Revolving Funds Board of Selectmen ♦ Motion ♦ Presentation ♦ Fincom report — Barry Berman 3/27/2012 1 NCOM 3�)`{ FINCOM , <e 3`/ lr LKVI 1'O DM 2✓\ \, I DRAFT 2012 Annual Town Meeting April 23, 2012 WARRANT OUTLINE 03/27/2012 11 Rescinding Civil Service — Department 12 Accepting a gift — Friends of Football Scholarship 13 FY 2013 Budget 14 1 Authorizing Chapter 90 expenditures 15 Authorizing debt — Sa repair /replacement — Tenny Whittier, Wordsworth, Browr Tenn son Circle 16 Acceptance of easement from R Street to "upper' Municipal par lot, and granting an easement installation of an ATM in the "up Municinal Darkine lot. of Selectmen I • Motion (Bylaw Committee ♦ Presentation of Selectmen • Motion ♦ Presentation ♦ Motion FINCOM ♦ Presentation ♦ Fincom report — David vv of Selectmen • Motion ♦ Presentation of Selectmen ♦ Motion Indefinitely Postpone ♦ Presentation of Selectmen • Motion ♦ Presentation 17 Granting of an Easement for utilities — Board of Selectmen • Motion I Street to Belmont Street • Presentation 18 Resolution calling for an amendment Petition — Lippitt et al • Motion to the US Constitution to reverse the ♦ Presentation effects of the US Supreme Court's • Bylaw Committee report Citizens United decision that allows unlimited spending by corporations, unions, and others in our elections 19 Approval of Affordable Housing Board of Selectmen • Motion FINCOM Trust Fund Allocation Plan • Presentation ♦ Fincom report — Mark / Dockser 3/27/2012 2 9 DRAFT 2012 Annual Town Meeting April 23, 2012 WARRANT OUTLINE 03/27/2012 20 Bylaw pursuant to authority of Board of Selectmen ♦ Motion Bylaw Committee Massachusetts General Laws Chapter ♦ Presentation 6, Section 172 B 1/2, enabling the • Bylaw Committee report Police Department to conduct State and Federal Fingerprint Based Criminal History checks for individuals applying for various munici ally- issued licenses 21 Amending Reading General Bylaw Petition Calvo. Bacci ♦ Motion Bylaw Committee Section 7.2 — providing for appeals et al • Presentation from Demolition Delay ♦ Bylaw Committee report 22 Charter amendment re number of Board of Selectmen • Motion Bylaw Committee members and minimum votes for • Presentation write -in of Town Meeting ♦ Bylaw Committee report 723 "Removal of Town Meeting members Board of Selectmen • Motion Indefinitely Postpone ♦ Presentation 3/27/2012 I� No report. No report. ARTICLE 3 Tod choose all other necessary Town Officers and Spe Committees and determine what instructions shall be`gven Town Officers and Special Committees, d to see what sum the Town will vote to appropriate by borrow or transfer from available funds, or of ise, for the purpose of funding Town Officers and Special Committee to carry out the instructions n to them, or take any other action with respect thereto. \ Board of Selectmen Background: This Article appears on the r nt of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderat r requires at all proposed Instructional Motions be submitted to the Town Clerk in advance so that Tow eeting Members ay be "warned" as to the subject of an Instructional Motion in advance of the motion ing made. Instructional ions are normally held until the end of all other business at Town Meeting. No report. No report. ARTICLE 4 To see if the Town will vote to amend the FY 2012 - FY 2021 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. Town Bylaws prohibits Town Meeting from approving any Capital Expenditure unless the project is included in the Capital Improvements Program (CIP). Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the 2012 -2021 CIP: General Fund FY12 increase by $194,000: ♦ $ 70,000 DPW Bulldozer to replace 1971 Bulldozer (was scheduled for FY14) ♦ $ 50,000 DPW Highway Pickup with added Hot Box equipment replace 1997 vehicle (was in FY15) ♦ $306,000 additional road repairs funded by 40R (replaces $231,000 road repairs) +14K� $ 39,000 additional sidewalk/pedestrian safety - $25k funded by 40R (replaces $50,000 sidewalks) ♦ $ 10,000 Town facilities — Town Hall carpet FY13 increase by $331,250: $ 58,000 Main St. Fire station floor repairs oStUOK ♦ $135,000 Sidewalk Snow Plow (replaces two smaller sidewalk Plows $78,000 + $66,750 previously proposed) ♦ ($10,000) street signs eliminated ♦ $230,000 additional road repairs funded by 40R —t- $ 63,000 additional sidewalk/pedestrian safety funded by 40R FY14 increase by $327,000: ♦ $500,000 Birch Meadow Pavilion (replaces $430,000 Imagination Station) April 23, 2012 Annual Town Meeting Report on the Warrant 4 01Z__ ♦ $ 45,000 Hunt Park playground (swaps with FY15 $45,000 Wood End upper playground) ♦ $207,000 additional road repairs funded by 40R ♦ $ 50,000 additional sidewalk/pedestrian safety funded by 40R FY15 and beyond: ♦ Several additions, deletions and changes Storm Water Enterprise Fund FY14 decrease by $10,000: ♦ $140,000 Drainage Improvement projects (replaces $150,000 Saugus River Design & Permitting) FY15 and beyond: Several additions, deletions and changes Water Enterprise Fund FY13 increase by $14,000: ♦ $350,000 Ivy St/Belmont St water main (replaces $276,000 Causeway Road water main) ♦ ($ 60,000) Water conservation program moved to operating budget FY14 decrease by $279,000: ♦ $276,000 Causeway Road water main (replaces $350,000 Ivy St/Belmont St water main) ♦ $120,000 Larch Lane water main (moved up from FY15) ♦ ($ 50,000) Water conservation program moved to operating budget ♦ ($225,000) well abandonment moved out to FYI ♦ ($ 50,000) well upgrade moved to FY15 and increased to $200,000 FY15 and beyond: ♦ Several additions, deletions and changes Sewer Enterprise Fund FY13 increase by $130,000: ♦ $130,000 "Poet's Corner' Sewer Main repair FY14 increase by $645,000: ♦ $ 75,000 for Sewer Main projects ♦ $300,000 for West St. Sewer Station repairs ♦ $270,000 for Joseph's Way Sewer Station repairs FY15 and beyond: ♦ Several additions, deletions and changes — note addition of several Sewer Station repairs Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2012 — FY 2021 Capital Improvements Program by a vote of 7 -0 -0. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to adopt Massachusetts General Laws Chapter 32B, Section 20 which allows th Town to set up an irrevocable trust for "Other Post Employment Benefits Liabilities' or take any action with respe thereto. Background: This article willPfQV from time to time, deposit funds Benefits (OPEB) obligation — prima April 23, 2012 Annual Town Meeting Report on the Warrant Board of Selectmen for the establishment of a Trust Fund into which the Town may, i will eventually fully fund the Town's Other Post Employment be.alth insurance for active and retired employees. Accepting Ch 03 LeLacheur, Bob From: Burns, Greg Sent: Tuesday, March 20, 2012 7:45 AM To: LeLacheur, Bob, Huggins, Joe; Delai, Mary Cc: Hechenbleikner, Peter Subject: RE: Fire House repairs C�. Page 1 of 2 I believe Joe has begun his medical leave. Last Friday he had a contractor come in to look at the floor to estimate the cost of concrete repairs and epoxy coating. It is recommended the existing epoxy coating be removed and a new coating applied. The epoxy coating is important to prevent water and salt penetration of the floor and the existing coating has exceeded its life span. Based upon a discussion I had with Joe on Friday he is estimating the cost of the repairs as follows: Engineering 5,000 Radar exam 2,0001 Welding 20,000 Concrete repairs and coating 25,000 Total Estimate 52, 0 Greg Chief Gregory j. Burns Reading Fire Department 757 Blain Street Reading, MA 01867 (P) 781.944.3132 (F) 781.942.9114 www.rwdugmago_v Please lei us know how we are doing -fill out our brief customer service survey at: hHp://readingma- su rvey.virtualtownhall. net /survey /sid /ccc2fO35993bd3cO/ From: LeLacheur, Bob Sent: Monday, March 19, 2012 7:27 PM To: Burns, Greg; Huggins, Joe; Delai, Mary Cc: Hechenbleikner, Peter Subject: Fire House repairs I know Joe is eagerly awaiting his new knees, but a question for the group: The Main Fire Station floor repair is proposed as an FY13 capital project. Last week for FINCOM we (Peter) showed it as a $100,000 total project with the details as $17,500 for welding; $2,000 for radar; $4,000 for architecture and unknown for epoxy or other repairs. The $100,000 was a placeholder meant to overstate the total cost. Do you have updated or more complete cost estimates? I will need this in advance of the 3/28 meeting when FINCOM votes the budget. Thanks, Bob' ' Iq 3/20/2012 ARTICLE 6 To see if the Town will vote to amend one or more of the votes taken under Article 28 of the Warrant of the Annual Town Meeting of April 25, 2011 as amended under Article 5 of the Warrant of the Subsequent Town Meeting of November 14, 2011; and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Board of Selectmen Background: The following budget amendments are proposed for the FYI budget: General Fund - Wages and Expenses Account Line Description Decrease Increase B99 Benefits: $97,000 - $500,000 Health Insurance + $500,000 OPEB Trust Fund - $50,000 Unemployment - $35,000 Medicare $ - orker Comp. Ins. early payment discount -�� $13,000 P nsion Assessment - military leave NEW C99 Capi a : $475,000 +$306,000 DPW Roads" - + -� 000 DPW curb /sidewalk ($25k from 40R funds`) ;1q NEW `i 000 DPW replace 1971 Bulldozer before FY14 + $ 50,000 DPW replace 1997 Hwy pickup before FY15 + $ 10,000 Town Facilities Town Hall carpet E99 Vocational Education $25,000 - $25,000 lower enrollment than anticipated H91 Accounting wages $5,000 + $5,000 overlap for new Town Accountant 191 Finance wages $55,000 - $37,000 Open clerical position not filled - $11,000 Technology position open until filled - $ 7,000 Surplus from combining elections 192 Finance expenses $50,000 + $24,000 Assessors outsourced property inspection + $11,000 Technology required by new library system + $15,000 Technology for Town Hall K91 Community Services wages $13,000 $ 8,000 Health inspector (now a Melrose employee) $ 5,000 Various positions due to staff turnover K92 Community Services expenses $23,000 + $ 8,000 Health inspector (Melrose employee) + $15,000 Consultant for housing Ian L91 Li es $1,500 $1,500 o rlap for new librarian NEW M91 Public Works wages $20,000 + $20,000. Overtime caused by storms in the fall of 2011 M92 Public Works expenses $15,000 + $15,000 for variety of expenses related to fall storms M93 Public Works - Snow & Ice NEW 38 0 April 23, 2012 Annual Town Meeting Report on the Warrant 7�, 10 GLVJ M94 Public Works — Street Lights $10,000 M95 Public Works Rubbish $125,000 N91 Public Safety wages — Overtime in Fire department $95,000 V99 Town Facilities 1 $10,000 + $10,000 for Community Service area — handicap accessibility and customer service Subtotals $363,500 $694,500 Subtotals excluding items in *C99 $363,500 Items in *C99 *$331,000 Net from Operating Transfers None *From 40R Smart Growth Stabilization Fund $331,000 Finance Committee Report: The Finance Committee recommends the proposed FY 2012 budget transfers by a vote of 7 -0 -0. Bylaw Committee Report: No report. ARTICLE To see if the Town will vote to approve the FY 20� FY 2022 Capital Improvements Program as p vided for in Section 7 -7 of the Reading Home Rule arter, or take any other action with respect thereto. Board of Selectmen Background: Please see thelIIe.Pages in 'ppendix of this Warrant Report for the FY 2012 — FY 2021 Capital improvements Program Finance Committee Report: Bylaw Committ ee Report: �6 report. ART 8 To see if the Town will vote to authorize the payment during Fiscal Year 2012 of bills remaahing unpaid for previous fiscal years for goods and services actually r o the Town, or take any other acti�n kh respect thereto. Board of Selectmen Background: Fo the Town to pay bills from a prior a requires a special vote of Town Meeting. The following bills from a rior year are due. This will requi a 9/10 vote of Town Meeting. ♦ The Engineering n has a bill from ne 2011 for copier maintenance. There was confusion between the parent compan nd the to�al office as to who would do the billing and how much it would be. Numerous phone calls to b th to 2tions finally produced an invoice for $155 that needs to be paid since the service was provided. ♦ The DPW has a bill in the amo $78.31 in invoices from last fiscal year for auto parts. Finance Committee RepeR: At their meeting on recommend the subiect�rnatter of this article No report. April 23, 2012 Annual Town Meeting Report on the Warrant 14, 2012, the Finance Committee voted 7 — 0 to 8 (m OF R6 - Town of Reading y 1 e 16 Lowell Street 9 Reading, MA 01867 631NCORY�PP Joseph R. Veno, Chairman Gail LaPointe Richard P. Foley March 28, 2012 Gail LaPointe, Town Accountant Town Hall 16 Lowell Street Reading, MA 01867 Re: Special Fund for Military Service Dear Gail, CONTRIBUTORY RETIREMENT BOARD Ph: (781) 942 -9007 Fx: (781) 942 -9037 Francis P. Driscoll Thomas A. Clough Colleen Loughlin, Ret Admin Michael Lee and Christine Amendola were on Military Leave of Absence (MLA) from 5/17/10- 5/16/11 and 3/21/10 - 6/1/11, respectively. In accordance with M.G.L. Chapter 32 § 4(1)(h), these members will be granted creditable service toward retirement for the time he /she were on active duty. In accordance with M.G.L. Chapter 32 § 22(4), the Town of Reading must pay into the Special Fund for Military Service, the regular and 2% deductions Mike Lee and Christine Amendola would have contributed to his /her annuity during his /her MLA. You will find enclosed worksheets showing the regular compensation Mike and Christine would have received during his/her MLA. The worksheet breaks down the regular pension deductions and the incremental (2 %) pension deductions that must be appropriated by the Town of Reading in order to establish this Special Fund for Military Service. The total payment due the Reading Contributory Retirement System for the benefit of Michael Lee and Christine Amendola is $12,712.54. Please call me at 781- 942 -9007 if you have any questions. Sincerely, Colleen Loughlin Retirement Board Administrator 9 PERAC DOMENIC J. F. RUSSO, Chairman JOSEPH E. CONNARTON, Execuum Director Auditor SUZANNE M. BUMP I ALAN MACDONALD I JAMES M. MACHADO I DONALD R. MARQUIS I ROBERT B. McCARTHY I GREGORY R. MENNIS MEMORANDUM i KAR2 X14 B;: s? TO: eading Retirement Board By.• FROM: q,'0sAgE Connarton, Executive Director RE: Military Service Appropriation DATE: March 22, 2012 This Commission is hereby furnishing you with the additional amount to be appropriated for your retirement system to reflect the military service fund appropriation for the members shown below. The total additional appropriation amount is $12,712.54 and should be paid as soon as possible. Note that this amount does not include interest. Christine Amendola $6,271.31 I Michael Lee $6,441.23 If you have any questions, please contact PERAC's Actuary, Jim Lamenzo, at (617) 666 -4446 extension 921. JEC /jrl P: \actuaria WPPROP\Militaryfund\reading 3- 12.doc FIVE MIDDLESEX AVENUE, SUITE 304 1 SOMERVILLE, MA 02145 OA PH 617 666 4446 FAX 617 628 4002 1 TTY 617 591 89171 W W W.MASS.GOV /PERAC c. PERAC a4_ FY13 Capital Requests Dept. Request Estimate Category Description Source Town Fac. DPW: Cemetery $ 100,000 Design of new Cemetery building Gen'I Fund Town Fac. Main St. Fire Station $ 58,000 Floor repairs Gen'I Fund Town Fac. Windows & doors $ 10,000 Senior Center Gen'I Fund $ 168,000 School Fac. Killam project ( -$5.0 million) ADA issues; main office; windows; gym floor Debt Excl. School Fac. Modular classrooms $ 400,000 two classrooms at location TBD (if needed) Gen'I Fund Schools Technology $ 75,000 wireless access, virtualization projects 40R Schools Vehicle $ 42,000 replace 1999 Chevy pickup Gen'I Fund School Fac. HVAC /Energy: Parker $ 12,000 exhaust fans Gen'I Fund $ 529,000 Fire Pickup Truck (1996- 12yrs) $ 36,000 Gen'I Fund $ 36,000 DPW Roads (local share) $ 450,000 Roads (annual) $250k R/E DPW Roads (one =time 4OR) $ 230,000 Roads (extra) 40R DPW Skim Coat/Crack Seal $ . 50,000 Annual allocation Gen'I Fund DPW Sidewalk Snow Plow (large) $ 135,000 Gen'I Fund DPW Curb /sidewalk $ 63,000 Pedestrian safety (extra) 40R DPW Curb /sidewalk $ 25,000 Pedestrian safety (annual) Gen'I Fund DPW Dump Truck C2 (1996) $ 63,000 Cemetery division Gen'I Fund DPW Tractor Ford 445 $ 48,700 Parks division Gen'I Fund DPW Playground $ 45,000 Annual playground (Sturges) Gen'I Fund DPW Fence replacement $ 30,000 DPW garage Gen'I Fund DPW Toro leaf vac (1993) $ 28,000 Gen'I Fund X DPW Survey Equipment $ 20,000 Engineering Gen'I Fund DPW Mower SKAG 52" (1995) $ 17,000 Cemetery Gen'I Fund $ 1,204,700 Total Requests $ 1,937,700 Sources of Funding General Fund $ 1,319,700 Gen'I Fund Sale of Real Estate Fund $ 250,000 R/E 40R Stabilization Fund $ 368,000 40R Total Funding $ 1,937,700 N —1 0 ■ FY-2012 FY -2013 FY -2014 FY -2015 FY -2016 FY-2017 FY -2018 FY-2019 FY -2020 FY -2021 FY -2022 FYI 3-22 Summary Schools • General 50,000 517,000 - - 75,000 - - 75,000 - - 75,000 742,000 Buildings - Schools (non Energy) 73,000 - 118,000 501,000 526,000 154,000 63,000 1,504,000 685,000 - - 3,551,000 Buildings - Schools (Energy) 74,000 12,000 12,000 - 42,000 158,000 - 15,000 25,000 26,000 60,000 350,000 Buildings - Muni (non Energy) 167,000 158,000 60,000 40,000 327,000 469,000 202,000 280,000 - - - 1,536,000 Buildings - Muni(Energy) - 65,000 10,000 - 10,000 65,000 20,000 20,000 15,000 - - - 135,000 275,000 Finance - 60,000 60,000 - - - - 75,000 75,000 - 270,000 Library - - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Public Safety - Fire 14,000 36,000 155,000 69,000 654,000 316,500 90,600 180,000 849,000 339,000 - 2,689,100 Public Safety - Police 10,000 - 35,000 - - 20,000 - 45,000 - - 400,000 500,000 Public Works - Equipment 189,000 311,700 72,800 258,100 238,600 412,700 734,500 413,700 570,200 344,600 343,700 3,700,600 Public Works - Parks & Cemetery 45,000 75,OOD 848,000 465,000 335,600 192,000 560,600 320,000 450,800 1,295,000 428,000 4,970,000 Public Works •Roads 875,500 818,000 832,000 741,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 8,166,000 TOTAL CAPRAL REQUESTS 1,562,500 1,937,700 2,202,800 2,209,100 2,903,200 2,477,200 2,450,700 3,667,700 3,540,000 3,014,600 2,426,700 26,829,700 FINCOM policy: debt +capital 3,533,287 3,688,427 3,792,125 3,886,928 3,984,101 4,083,704 4,185,796 4,290,441 4,397,702 4,507,645 4,620,336 41,437,207 + Allowance for energy savings 300,000 300,000 2752000 250,000 225,000 200,000 175,000 150,000 125,000 100,000 75,000 1,875,000 - Net Included Debt 2,807,632 2,279,765 2,050,527 2,298,895 2,102,159 2,014,261 1,905,576 1,236,844 8882675 854,094 824,319 16,455,115 FINCOM Target Capital Funding 1,025,655 1,708,662 2,016,598 1,838,034 2,106,942 2,269,443 2,455,220 3,203,598 3,634,027 3,753,551 3,871,017 26,857,092 Original Funding Voted or Proposed 948,000 1,569,700 1,945,800 1,800,000 2,050,000 2,200,000 2,400,000 3,150,000 3,600,000 3,700,000 3,800,000 26,215,500 Additional Funding Voted 139,500 Additional Funding Proposed 4OR 331,000 368,000 257,000 116,000 741,000 Additional Funding Proposed 144,000 TOTAL CAPITAL REQUESTS 1,562,500 1,937,700 1 2,202,800 2,209,100 2,903,200 2,477,200 2,450,700 3,667,700 3,540,000 3,014,600 - 2,426,700 26,829,700 Annual Surplus (Deficit) - - - (293,100) (853,200) (277,200) (502700) (517,700) 60,000 685,400 1,373,300 Cumulative Surplus (Deficit) - (293,100) (1,146,300) (1,423,500) (1,474,200) (1,991,900) (1,931,900) (1,246,500) 126,800 Sources General Fund 931,500 1,319,700 1,745,800 1,650,000 1,950,000 2,200,000 2,400,000 3,150,000 3,600,000 3,700,000 3,800,000 252515,500 Beg. Balance 994,287 704,822 454,822 254,822 104,822 4,822 Sale of RIE Fund 300,000 250,000 200,000 150,000 100,000 End balance 704,822 454,822 254,822 104,822 4,822 Beg. Balance 700,000 678,000 260,000 153,000 181,000 350k initial each from Downtown 8 Gateway Smart Growth Districts OR Stablization Funds 40R 331,000 368,000 257,000 116,000 +deposits 309,000 150,000 150,000 150,000 159k( Downtown) +150kyr(Gateway) unit payments - in progress - transfer to AHTF 200,000 End balance 678,0001 260,0001 153,000 187,000 ■ 0 FY -2012 I FY•2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Schools - General 50,000 517,000 - 75,000 - 75,000 - 75,000 742,000 Building Study 50,000 ' Modular Classrooms 400,000 400,000 Killam Renovation (NEW- TBA) Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Technology -large scale projects 4011 75,000 75,000 75,000 75,000 300,000 Vehicles -1999 Chevy pickup 42,000 42,000 Buildings - Schools('Votal) 147,000 12,000 130,000 501,000 568,000 312,000 63,000 1,519,000 710,000 26,000 60,000 3,901,000 Buildings - Schools (Energy) 74,000 12,000 12,000 42,000 156,000 - 15,000 25,000 26,000 60,000 350,000 Buildings - Schools (non Energy) 73,000 118,000 501,000 526,000 154,000 63,000 1,504,000 685,000 - 3,551,000 Energy (Performance Contracting) Sch Electrical Systems Sch 50,000 - - - - - - �- - 20,000 20,000 HVACIEnergy Mgmt Systems Sch - 12,000 12,000 - 22,000 158,000 - 15,000 25,000 26,000 - 270,000 Windows & Doors Sch 24,000 - - - 20,000 - - - - - - 20,000 Generators Sch - - - - Technology Infrastructure Sch Water Heater Sch - - - - - - - - - 40,000 40,000 ADA Compliance Sch - - - - - - - - - - - ' Ceilings Sch - - - - - - - Classroom Furniture Sch - - - - - - - 14,000 - - - - 14,000 Compressors Sch Fire Alarms Sch Cafeteria Equip. & Furniture Sch - - 18,000 - - - - - - - - 18,000 Plumbing Sch - - - - - - - - - - - Capet/Flooring Sch 48,000 90,000 109,000 134,000 104,000 49,000 - - - - 486,000 Roofing Sch - - - 392,000 392,000 - - 1,504,000 685,000 - - 2,973,000 Security System Sch - - - - - - - - - - Fire Supression System Sch - - - - - Other 'Sch 25,0001 10,000 - - 50,000 - - - - - 60,000 TOTAL for School AB - - 10,000 25,000 10,000 - - 45,000 Electrical Systems AB ' HVAC/Energy Mgml Systems AB 10,000 10,000 20,000 Windows & Doors AB ' Generators AB ' Technology Infrastructure AB Water Heater AB ' 0 312212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13 -22 ADA Compliance AB Ceilings AB Classroom Furniture AB - Compressors AB Fire Alarms AB Cafeteria Equip. 8 Furniture AB Plumbing AB Capet/Flooring AB 25,000 25,000 Roofing AB Security System AB - Fire Supression System AB Other (sidewalks) AB - TOTALforSchool BM 49,000 30,000 - 16,000 819,000 - 865,000 Electrical Systems BM 25,000 HVACIEnergy Mgmt Systems BM 16,000 16,000 Windows S Doors ($500k debt) BM - Generators BM Technology Infrastructure BM Water Heater BM - ADA Compliance BM Ceilings BM Classroom Furniture BM - Compressors BM Fire Alamis BM - Cafeteria Equip. 8 Furniture BM - Plumbing . BM Capet/Flooring BM 24,000 20,000 20,000 Roofing BM 819,000 819,000 Security System BM Fire Supression System BM Other BM 10,000 10,000 TOTAL for School JE 24,000 25,000 412,000 412,000 100,000 - - 14,000 - 963,000 Electrical Systems JE - HVACIEnergy Mgmt Systems JE 100,000 14,000 114,000 Windows B Doors JE 24,000 20,000 20,000 Generators JE - I ) N� 3/2212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Technology Infrastructure JE Water Heater JE - ADA Compliance JE Ceilings JE Classroom Furniture JE - Compressors JE Fire Alarms JE - - Cafeteria Equip. & Furniture JE Plumbing JE - CapeVFlooring JE 25,000 20,000 - 45,000 Roofing JE 392,000 392,000 784,000 Security System JE - FireSupressionSystem JE Other JE TOTAL for School K 25,000 - 24,000 36,000 36,000 24,000 - - - 120,000 Electrical Systems / K 25,000 HVAC /Energy Mgmt Systems K 12,000 12,000 24,000 Windows & Doors ($500k debt) K - Generators K Technology Infrastructure K Water Heater K ADA Compliance K Ceilings K - Classroom Fumiture K - Compressors K Fire Alarms K - Cafeteria Equip. & Furniture K - Plumbing K CapeVFloodng K 24,000 24,000 24,000 24,000 96,000 Roofing ($1 million debt) K - Secunty System K Fire Supression System K - - Other - $5 million renovation(debt exlcusion) TOTAL for School WE - 30,000 30,000 12,000 20,000 92,000 Electrical Systems WE 20,000 20,000 HVAC /Energy Mgmt Systems WE 30,000 12,000 42,000 I V_ ) 312212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY•2O2O FY -2021 FY -2022 FY13.22 Windows &Doom WE - Generators WE Technology Infrastructure WE Water Heater WE - ADACompliance WE Ceilings WE Classroom Furniture WE Compressors - WE - Fire Alarms WE Cafeteria Equip. & Fumiture WE Plumbing WE - CapeVFlooring WE 30,000 30,000 Roofing WE Security System WE Fire Supression System WE Other WE TOTAL for School Cool 24,000 10,000 30,000 40,000 50,000 15,000 15,000 - 160,000 Electrical Systems Cool HVACIEnergy Mgmt Systems Cool 15,000 15,000 30,000 Windows & Doors Cool - Generators Cool Technology Infrastructure Cool Water Heater Cool - ADA Compliance Cool Ceilings Cool - Classroom Furniture Cool Compressors Cool Fire Alarms Cool Cafeteria Equip. & Furniture Cool - Plumbing Cool Capet/Flooring Cool 24,000 10,000 30,000 40,000 80,000 Roofing Cool Security System Cool - Fire Supression System Cool - other(PhoneSystem) Cool 50,000 50,000 TOTALfor School Park 12,000 65,000 35,000 - 14,000 685,000 685,000 - - 1,496,000 N 3/22/2012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 rival Systems Park ^lEnergy Mgmt Systems Park 12,000 12,000 ows 8 Doors Park xators Park nology Infrastructure Park r Heater Park Compliance Park rgs Park ;room Furniture Park 14,000 pressors Park harms Park Leda Equip. 8 Furniture Park 18,000 bing Park iVFlooring Park 35,000 35,000 no Park 685,000 685,000 Fire Supression System Park Other Park TOTAL for School HS 25,000 - 40,000 80,000 Electrical Systems RMHS HVAC/Energy Mgml Systems RMHS Windows 8 Doors RMHS , Generators RMHS Technology Infrastructure RMHS Water Heater RMHS ADA Compliance RMHS Ceilings - RMHS - Classroom Furniture RMHS Compressors RMHS Fire Alarms RMHS Cafeteria Equip. B Furniture RMHS Plumbing RMHS Capet/Flooring RMHS 40,000 80,000 Roofing RMHS Security System RMHS Fire Supression System RMHS 24,000 14,000 18,000 70,000 1,370,000 160,000 40,000 1 40,000 120,000 312212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Other (motorize bleachers) RMH 25,000 - Buildings - Municipal 232,000 168,000 70,000 105,000 347,000 489,000 217,000 280,000 135,000 1,811,000 Buildings - Muni(Energy) 65,000 10,000 10,000 65,000 20,000 20,000 15,000 - - 135,000 275,000 Buildings - Muni (non Energy) 167,000 156,000 60,000 40,000 327,000 469,000 202,000 280,000 - - 1,536,000 Energy (Performance Contracting) - Electrical Systems Mun - - - - - - - - - - HVAC /Energy Mgmt Systems Mun 20,000 - - 35,000 20,000 20,000 15,000 - - - - 90,000 Windows & Doors Mun 45,000 10,000 10,000 - - - - - - - - 20,000 Generator Mun - - 30,000 - - - - - - - 120,000 150,000 Technology Infrastructure Mun - - - - - - - - - - - - Water Heater Mun - - - - - - - - - - 15,000 15,000 ADA Compliance Mun - - - - - - - - - - - Ceiling Mun - - - 10,000 - - - - - - - 10,000 Furniture Mun - - - - - - - - - - Compressor Mun - - - - - - - - - - - Fire Alan Mun 40,000 - - - - - - - - - - - Kitchen/Cafeteria Mun - - - - - - - - - - - Plumbing Mun - - - - - - - - - - - Capet/Floodng Mun 30,000 58,000 10,000 30,000 - - - - - - - 98,000 Roofing Mun - - - 327,000 469,000 202,000 280,000 - - - 1,278,000 Security System Mun 85,000 - - - - - - - - - Fire Supression System Mun - - - - - - - - - - - - - Other (DPW design'13,'14) Mun 12,000 1 100,000 50,000 - - - 150,000 TOTAL for Municipal Building TH 82,000 - 10,000 200,000 250,000 50,000 - - - 510,000 Electrical Systems TH HVAC /Energy Mgmt Systems TH Windows & Doors TH - Generator TH Technology Infrastructure TH Water Healer TH - ADA Compliance TH - Ceiling TH 10,000 10,000 Furniture TH Compressor TH Fire Alan TH 40,000 - c N� 3/2212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -20% FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 KilchenlCafeteria TH Plumbing TH - CapetlFlooring TH 30,000 Roofing - TH 200,000 250,000 50,000 500,000 Security System TH - Fire Supression System TH Other TH 12,000 TOTAL for Municipal Building Pol 20,000 - 20,000 30,000 - - - - - 15,000 65,000 Electrical Systems Pot - HVAC /Energy Mgmt Systems Pot 20,000 Windows & Doors Pot 10,000 10,000 Generator Pot Technology Infrastructure Pot Water Heater Pot 15,000 15,000 ADA Compliance Pot Ceiling Pot Furniture Pot - Compressor Pot Fire Alarm Pot Kitchen /Cafeteria Pot - Plumbing - Pot Capet/Flooring Pot 10,000 30,000 - 40,000 Roofing Pot - Security System Pot Fire Supression System Pot Other Pot TOTAL for Municipal Building WSF 10,000 - - 30,000 60,000 90,000 Electrical Systems WSF HVAC /Energy Mgmt Systems WSF - - Windows & Doors WSF 10,000 Generator WSF - 30,000 30,000 Technology Infrastructure NSF Water Heater WSF ADA Compliance WSF - Ceiling WSF - Furniture WSF 3/22/2012 1 FY -2012 I FY -2013 I FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 Alarm r System pmssion System bathroom '/Energy Mgmt Systems ms & Doors .color nology Infrastructure r Heater Compliance Fire Alarm Kitchen/Cafeteria Plumbing Capetffloor ng Roofing Security System Fire Supression System Other TOTAL for Municipal Buildir Electrical Systems HVACIEnergy Mgml Systems Windows 8 Doors Water Heater oADA Compliance N�o Fire 58,000 Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire 58,00 Fire Fire Fire Fire SrC 25,000 10,000 Sr Ctr Sr Ctr Sr U11 25,000 10,000 Sr Ctr Sr Ctr Sr Ch, Sr Ctr �1 � 35,000 60,000 67 67,000 67,000 20,000 20,000 15,000 60,000 60,000 287,000 35,000 60,000 60,000 58,000 134,000 65,000 55,000 10,000 3/2212012 ' I FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Ceiling Sr Ch, Furniture Sr Ch, - Compressor Sr Ctr Fire Alarm Sr Ctr - Kitchen/Cafeteria Sr Cir - Plumbing Sr Ctr - Capetfflooring Sr Ctr Roofing Sr Ctr Security System Sr Ctr - Fire Supression System Sr Ch, Other - Sr Ctr - TOTALforMunlcipalBuilding Lib - - - - - Electrical Systems Lib HVACIEnergy Mgmt Systems Lib - Windows & Doors Lib - Generator Lib - Technology Infrastructure Lib Water Heater Lib ADA Compliance Lib Ceiling Lib - Furniture Lib Compressor Lib Fire Alan Lib - KitchenlCafeteda Lib _ Plumbing Lib Capet/Floodng Lib _ - Roofing Lib - Security System Lib - Fire Supression System Lib - Other(Elevator Ctdr) Lib - TOTAL for Municipal Building DPM 95,000 100,000 50,000 - 152,000 152,000 280,000 - - 60,000 794,000 Electrical Systems DPW - HVAC /Energy Mgmt Systems DPW Windows & Doors DPM 10,000 - Generator DPW 60,000 60,000 Technology Infrastructure DPW I \A ) 3/2212012 I FY -2012 I FY -2013 I FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 :r Healer DPW Compliance DPW ng DPW iture DPW pressor DPW Alarm DPW , ienlCafeteda - DPW ibing DPW - yFloodng DPW ing DPW 152,000 152,000 280,000 idty System . DPW 85,000 Supression System DPW :r(Cem design; Cold St desgn) DPW 100,000 50,000 debt debt debt debt debt Fl�aj I 584,000 150,000 312212012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Finance - 60,000 60,000 - - - 75,000 75,000 270,000 Technology - large scale projects 60,000 60,000 75,000 75,000 270,000 Library - - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Furnishings & Shelving ($ 20k /yr- hold for renovation decision) - - - Circulation System ($100k - hold for renovation decision) - Equipment 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000 Renovation ($12mll project -NEW) Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Debt Excl Public Safety - Fire 14,000 36,000 155,000 69,000 654,000 316,500 90,600 180,000 849,000 339,000 2,689,100 Pumper Eng #1(2010$525k; next FY30) Debt Debt Debt Debt Pumper Eng #2(2007- $410k; next FY25) Debt Debt Pumper Eng #3(1995: est $630k FY16) 630,000 630,000 Pumper Eng #4(2001: est $804k FY20) 804,000 804,000 Ladder Trk #1 (2008: $800k, next FY27) Debt Debt Debt Debt Debt Debt Debt - Ambulance #1 (2010 -10 yrs) 294,000 294,000 Ambulance #2 (2006 - 10yrs) 275,000 275,000 Passenger Car#1 (2005 - 10yrs) 41,500 41,500 Passenger Car#2 (1997 - 10yrs) 45,000 45,000 Pickup Truck #3 (2006 -12yrs) 45,600 45,600 Pickup Truck 94 (1996 -12yrs) 36,000 36,000 Alarm Truck (1994 -16yrs) 69,000 - 69,000 AILS Defibrillator (2006 - 5yrs) 24,000 24,000 Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 14,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 25,000 30,000 55,000 Turnout Gear (2008 - 5yrs) 130,000 150,000 280,000 Public Safety - PolicclDispatch 10,000 35,000 20,000 45,000 - 400,000 500,000 Handguns & Associated Leather (Police) 10,000 10,000 Vehicle Video Integration 35,000 35,000 70,000 Radios (Police & Fire 2010 -12yrs) 400,000 400,000 Dispatch local share 10,000 AEDs 20,000 20,000 G 3/22/2012 FY -2012 FY -2013 I FY -2014 FY -2015 FY -20% FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 F7Y13.22 Public Works - Equipment 189,000 311,700 72,800 258,100 238,600 412,700 734,500 413,700 570,200 344,600 343,700 3,700,600 Large Trucks Life 63,000 115,000 64,000 60,000 220,000 123,000 72,000 140,000 136,000 993,000 Truck #4- Sander (2001), 15 123,000 123,000 Truck #8 - 10 wheeler (2000) 15 220,000 220,000 Truck #9- Sander (2004) 15 136,000 136,000 Truck #19 - Sander (1987) 15 140,000 140,000 Dump Truck C2 (1996) 10 63,000 63,000 Dump Truck C3(1999) 10 60,000 60,000 Truck #10(1996) 15 115,000 115,000 Dump truck #12 Parks (1997) 15 64,000 64,000 Dump truck #24 Parks (2000) 15 72,000 72,000 Pick- upslCamNans 119,000 - 35,000 46,000 77,200 36,500 39,500 133,700 45,000 50,000 45,000 507,900 Pickup Ford Utility #11(1989) 10 35,000 35,000 Pickup Chevy #9 Parks (1986) 10 37,000 - Pickup Ford Utility #C1 (1997) 10 46,000 46,000 Pickup Ford #2 Parks (1997) 10 46,000 46,000 Pickup Chevy Utility #1 (2008) 10 85,000 85,000 Pickup Ford Utility #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 50,000 HV3 Ford Van (1995) 10 36,500 36,500 HV4 Ford Van (1995) 10 39,500 39,500 HV5 Ford Van GOA (2003) 10 48,700 48,700 Survey #1 Ford Explorer (2000) 10 32,000 - Car#2 Ford Sedan (2007) 10 45,000 45,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 31,200 31,200 BackhoeslLoaderslHeavy Equipment 70,000 - 32,400 - 200,000 96,000 180,000 - 508,400 Bac"oe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD #624G (2007) 10 200,000 200,000 Loader Cat#928F(1994) 10 180,000 180,000 Bobcat Loader 743 (19 67) 10 32,400 32,400 CAT Bulldozer 951 (1971) 70,000 - Specialty Equipment • Heavy Duty - 183,700 - - 255,000 217,000 145,000 111,000 911,700 Tractor Ford 445 (Parks) 15 48,700 48,700 Roller - Ferguson 46A(1988) 15 82,000 82,000 creamer (1994) 15 135,000 135,000 a 3/22/2012 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY-2019 FY-2020 FY -2021 FY-2022 FY13.22 Pavement Leeboy Sprd (1998) 10 130,000 130,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 Snow Plow (1995) 10 135,000 - 135,000 Snow Plow #2 C9700 (1997) 10 145,000 145,000 Snow -Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment - Light Duty 28,000 37,800 26,800 30,000 43,000 39,500 42,000 46,000 43,600 66,500 403,200 HW Comp2 INT Compr (1996) 10 26,800 26,800 300L Lebot(Roller) (1998) 10 21,000 21,000 Eager Beaver Trailer (1985) 15 37,800 37,800 1CH Woodsman Chipper(2004) 10 - 66,500 66,500 1 G Leaf Vac (1999) 10 39,500 - 393500 2CH Mobark (1989) 10 46,000 46,000 2GV Leaf Vac (2000) 10 43,600 43,600 SmithCo 60 Leaf Vac (1999) 10 - 42,000 423000 Toro 48" LeafVac (1993) 10 28,000 28,000 FMC Truck Mount Sprayer 500gal 30,000 30,000 SmithCo 13 -550 Infield (1994) 7 22,000 223000 Lawnmowers - 17,000 70,300 35,000 18,200 18,500 19,000 82,200 - 96,200 356,400 Mower (Cem.) SKAG 72" (1998) 4 - 17,500 17,500 Mower (Gem.) SKAG 61" (1999) 4 18,200 18,200 Mower (Parks) TORO Gang (1996) 8 703300 96,200 166,500 Mower (Cem.) SKAG 52" (1995) 4 17,000 19,000 36,000 Mower (Parks) SKAG 52" (1998) 4 17,500 173500 Mower -TORO Gang (2008) 6 823200 82,200 91217#2 John Deere Mower (1989) 7 18,500 18,500 Engineering EquipmentlServices 20,000 - - - - - 20,000 Survey Equipment 20,000 - 20,000 DPW: Other & Parks /Recr'tn 453000 75,000 848,000 465,000 335,600 192,000 560,600 320,000 4503800 13295,000 4283000 4,970,000 Public Works - Grounds - 30,000 50,000 20,000 50,000 20,000 50,000 20,000 503000 20,000 - 310,000 Fence Replacement 30,000 20,000 20,000 20,000 20,000 110,000 Parking Lot Pavement 50,000 50,000 50,000 50,000 50,000 250,000 Cold storage building - design $50k (in Town Facilities FYU) - Cold storage building - $1.5mil (debt FY15 -19) Debt Debt Debt Debt Debt Public Works - Cemetery I - - - - - - - - Cem garage - design $100k (in Town Facilities FY13) - Cern garage - $1.5mil(debt FY14 -18) I I Debt Debt Debt Debt Debt 3/2212012 FY -2012 I FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 Public Works - Recreation 45,000 45,000 798,000 445,000 285,600 172,000 510,600 300,000 400,800 1,275,000 428,000 4,660,000 Tennis Courts- Bancroft Ave. $485k AnificialTurf@Parker MS $736k Coolidge MS field upgrade (ar0ficial turf)) Debt Debt Debt Debt 400,000 150,000 - 150,000 400,000 Reconstruct Playgrounds Program ' 45,000 Josh Eaton 45,000 Sturges 45,000 Hunt Pk 25,000 25,000 Wood End up Wood End do 25,000 B Meadow 25,000 Barrows 25,000 Wash Pk 25,000 Killam 25,000 Josh Eaton 25,000 Sturges 290,000 Birch Meadow Complex = $2.188 mil (also school playground in FY17) Playground (Imagination Station) 500,000 Pavilion 20,000 bating cage 230,000 BB &multi -P courts 110,000 Mrtn bkstp dug+blchrs 150,000 softball light 1,100,000 field &path 78,000 St. & lot backstops 2,188,000 - Washington Park $586k (also playground in FY10 &FY19) 129,000 tennis ct 233,000 backstop & shift field 100,000 paths 462,000 124,000 124,000 bsktball cl Symonds Way $50k 50,000 backstop 50,000 Hunt Park $125k (also playground in FY14) 125,000 backstop 125,000 Sturges Park $180.8k (also playground in FY13 &FY22) 63,800 tennis ct 63,800 80,000 37,000 80,000 basketbll ct 37,000 backstop Killam $30.6k (also playground in FY11 &FY20) 30,600 backstop 30,600 - Joshua Eaton $37k (also playground in FY12 &FY21) 37,000 backstop 37,000 Barrows $297.6k (also playground in FY09 &FY18) 124,500 tennis ct 95,000 backstop & infield 219,500 78,100 78,100 basktball ct Wood End E325k (also playgrounds in FY15 & FY16) - 325,000 field 325,000 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 FY -2020 FY -2021 FY -2022 FY13.22 (Public Works - Roads SidewaildCurb /Ped. Safety 25,000 25,000 25,000 25,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 425,000 Additional Curb/Sidewalk 40R 25,000 63,000 50,000 50,000 163,000 Additional Curb /Sidewalk 14,000 - Skim Coating & Crack Seal Patch 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Downtown Improve ($650k 10yr bond) Debt Debt Debt Debt Debt Debt Debt - West Street design ($155k) 55,500 99,500 99.500 West Street- Local share ($480k) 240,000 240,000 480,000 General Fund - vadous roads 400,000 450,000 500,000 450,500 335,000 385,000 675,000 725,000 775,000 825,000. 875,000 5,995,500 Additonal Street projects 40R 306,000 1 230,000 207,000 66,000 503,000 TOTAL GENERAL FUND VOTED 875,500 818,000 832,000 741,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 8,166,000 Grants - various roads 597,663 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,000,000 Grants -West Street 7,500,000 7,500,000 TOTAL ROAD CAPITAL 1,473,163 1,418,000 1,432,000 8,841,000 1,275,000 1,325,000 1,375,000 1,425,000 1,475,000 1,525,000 1,575,000 21,666,000 Funding Sources Summary 'General Fund Budget - various roads 475,000 525,000 575,000 625,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 7,500,000 Additional Funding Voted 55,500 Additional Funding Proposed 40R 331,000 293,000 257,000 116,000 666,000 Chapter 90 Grants - various roads 597,663 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 6,000,000 Grants - specific roads 7,500,000 7,500,000 TOTAL ROAD BUDGET 1,459,163 1,418,000 1,432,000 8,841,000 1,275,000 1,325,000 1,375,000 1,425,000 1,475,000 1,525,000 1,575,000 21,666,000 Note: previous pace (over-ride) 364,851 373,972 383,321 392,904 402,727 412,795 423,115 433,693 444,535 455,648 467,040 4,189,749 New schedule 475,000 525,000 575,000 625,000 675,000 725,000 775,000 825,000 875,000 925,000 975,000 7,500,000 151,028 191,679 232,096 272,273 312,205 351,885 391,307 430,465 469,352 507,960 3,310,251 Increase 110,149 30% 40% 50% 59% 68% 76% 83% 90% 97% 103% 109% 79% ARTICLE 9 To see if the Town will vote to authorize the Board of Selectmen to sel , exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: Following is a list of surplus vehicles that are scheduled to be disposed of in FY 2012. Town Meeting approval is required for disposition of tangible property with a value of $5000 or more. It is unlikely that any of these items have a value that exceeds that amount, but to be safe, Town Meeting approval is requested. Disposition could be through trade in, auction, or other sale. ♦ Fire - 1996 Chevrolet 2500 Pickup Truck ♦ DPW - 1961 3" Trashmaster centrifugal pump mounted on a 2 wheel trailer, 12 HP Wisconsin engine (not running) ♦ DPW - 1998 Ford Crown Victoria. ♦ DPW - 10' Baker snow plows fixed angle. ♦ DPW - 1973 John Bean Roto -Mist Hydraulic Sprayer. ♦ DPW - 490 Dynahoe backhoe bucket (30 ") ♦ DPW - Lindsay T40HA- Portable Air Compressor (not running) ♦ DPW - 1970 Brodie 4 Wheel Trailer ♦ DPW - 1987 Haban Sickle Bar Mower Attachment ♦ DPW - 1985 Takeuchi Crawler Excavator ♦ DPW - 1995 Holder 6000 with boom flail and blower ♦ DPW - 1971 Cat 951 B Traxcavator ♦ DPW - 1997 F250 pickup ♦ DPW - 2003 Ford F250 pickup DPW - 2003 Cat 430D, 5 speed; ♦ Police - 2 Ford Crown Victoria Police Cruisers Police — 2009 Harley Davidson motorcycle T♦ School - 1996 Chevrolet K2500 Utility body pick -up truck Surplus soil /stone material at the Compost center site Town Meeting members may be interested in how we disposed of tangible personal property that was authorized last year. Last year we disposed•of the following vehicles: ♦ Ford F250 Pickup (1989) DPW /Parks 136K miles Trade -in $ 600 ♦ Ford Explorer (2000) DPW /Engineering 108K miles Trade -in $ 625 ♦ Ford F350 Pickup (1997) DPW/Water 74K miles Trade -in $ 1000 ♦ Ford F350 Pickup (2006) DPW /Sewer 90K miles Trade -in $ 2000 ♦ Ford F250 Pickup (2001) DPW /Sewer 105 miles Trade -in $ 1000 ♦ Elgin Pelican (John Deere) Sweeper (2005) 2658 hours Trade -in $28,000 ♦ Warco Motor Grader (1952) from FY11 surplus Sold after 2 postings 606 Total $33.831 Finance Committee Report: The Finance Committee recommends the proposed disposition of surplus property by a vote of 7 -0 -0. Bylaw Committee Report: No report. ARTICLE 10 a if the Town will vote to authorize revolving funds for certain Town Departments under Massachusetts General Law , ha 44, Section 53E'/ for the fiscal year beginning July 1, 2012 with the receipts, as specified, credited to a ch fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent om each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. April 23, 2012 Annual Town Meeting 9 Report on the Warrant TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Wednesday, March 28, 2012 Re: AHTF Housing Allocation Plan Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish an Affordable Housing Trust Fund (AHTF). ♦ "The Town of Reading may establish a separate fund to be known as the Affordable Housing Trust Fund for the purpose of creating or preserving affordable housing ... for the purpose of creating, maintaining or operating affordable housing." ♦ The AHTF may "develop new or rehabilitate existing dwelling units for purchase or rental by low and moderate income housing purchasers or tenants;" ♦ "Expenditures shall follow an allocation plan submitted by the Board of Selectmen annually to Town Meeting at the Annual Town Meeting, and approved by Town Meeting." ♦ "all expenditures from the fund.... shall be in accordance with the allocation plan and approved by a majority vote of the full combined memberships of the Board of Selectmen and the Reading Housing Authority." The purpose of the Affordable Housing Allocation Plan is to provide a framework for the Town to expend funds on affordable housing. The current balance is $ 259,077. Funds have been accumulated over the years as funds secured for the purpose by the CPDC, and funds deposited in one instance when an existing affordable unit was no longer able to be kept affordable after efforts were made to do so. There are no Town generated funds in the AHTF. The only expenditure to date from the AHTF is an amount of $200,000 for Oaktree development to provide an additional 3 affordable housing units. That sum is in escrow and by the fall of 2012 the Town will know whether any or all of it has been utilized. Pending that information, the Board of Selectmen has indicated that in the fall of 2012 it may ask to transfer funds from the 40R payments to the Affordable Housing Trust Fund. Under Article 6 of the 2012 Annual Town Meeting, approval was received for hiring a consultant to update the Town's Housing Plan, including the 5 year "Housing Production Plan". This work was also included in the Town Manager's 2012 goals. This effort is important as a defense against unfriendly 40B developments in the community, and requires the Town to develop a phased plan to produce housing to reach the 10% threshold as required by the 40B statute. As part of these planning efforts, the Town will evaluate how the AHTF can best be used to support the "Planned Production" goals of the Housing Plan, and it is expected that at the next Annual Town Meeting the Affordable Housing Allocation Plan will be fleshed out in better detail, although it is important that the plan remain as flexible as possible to enable the Town to respond to opportunities as they arise. An additional initiative that is being considered is to join a regional consortium which would assist the member communities in monitoring and administering the Town's responsibilities for the various affordable housing developments that exist and will be developed in the future, to maintain the affordable units that the Town has worked so hard to create. This would be a potential use of the "Administrative" monies designated by the Affordable housing'Allocation Plan. 3� • Page 1 Affordable Housing Allocation Plan May 5, 2011 Pursuant to Article 24 of the 2011 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2012 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: $458,017.68 Available Balance — Restricted Funds $ 0 Unrestricted funds shall be used for the following purposes: 99% for constructing affordable housing (including loan and grant programs); or for maintaining and improving affordability of existing housing stock; or for the purchase of existing housing stock to add it to or maintain it as a part of the existing affordable housing inventory 1 % for administration of the Affordable Housing Trust Fund Until the Housing Plan is completed for consideration in the 2013 Annual Town Meeting approval of the AHTF Housing Allocation Plan, , I would recommend that the Board of Selectmen adopt the following allocation plan, which would also provide adequate funding for Reading's involvement of the regional consortium as noted above. Affordable Housing Allocation Plan March 27, 2012 Pursuant to Article 19 of the 2012 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2013 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: $ 259,077 Available Balance — Restricted Funds $ 0 Unrestricted funds shall be used for the following purposes: $5,000 or a maximum of 2% for administration of Affordable Housing Remainder for constructing affordable housing (including loan and grant programs); or for maintaining and improving affordability of existing housing stock; or for the purchase of existing housing stock to add it to or maintain it as a part of the existing affordable housing inventory 100 Benefits, Capital, Debt & Regional Schools FY13 Budgets BUDGETS FYll FY12 FY13 Change Benefits $11,712,081 $12,845,486 $13,329,635 +3.8% Capital $1,273,000 $1,562,500 $1,937,700 +24.0% Debt $6,158,003 $6,063,446 $4,539,575 - 25.1.% Regional Schools $327,946 $419,343 $325,000 -22.5% TOTAL $19,471,030 $20,890,775 $20,131,910 -3.6% State Assessment�l $579,931 $585,840 $617,079 +5.3% *not voted by Town Meeting — Slate subtracts from local aid payments Benefits Retirement ($3,653,385; +17.9 %): The Retirement Board voted an increase of +3.9% to the $3.13 million annual contribution required. The Town's self - insured portion has declined to $67,500; a $15,000 expense pays the annual fees associated with seasonal and part-time employees' recent shift from social security to a 403(b) plan; and $25,000 is set aside as every two years the Town is required to conduct an update of the Other Post Employment Benefits (OPEB) liability. This budget includes a contribution of $420,000 to fund OPEB, on the heels of an expected contribution of $500,000 from surplus FY12 funds at the April 2012 Annual Town Meeting. While this is well below the needed annual contribution of over $1.7 million, it is important to begin to fund this obligation, and to signal to the -� Auditors and bond rating agencies that the Town takes the OPEB liability seriously. A longer term plan to increase this funding will occur as the pension liability becomes fully funded, or sooner if it becomes required by law. Worker Compensation ($341,250; +5.0 %): An estimated 5% increase is projected as of early January 2012. Further adjustments will arise during the budget process. Unemployment Compensation ($120,000; - 20.0 %): Less of an unemployment liability developed from the budget reductions of FY12, and no significant further staff reductions are planned in FY13. Health & Life Insurance ($8,475,000; - 1.0 %): Late last spring management negotiated several plan design changes with all unions from the Town, School and Light departments, resulting in higher out of,pocket expenses for employees and retirees but lower insurance premium costs. This continued a multi -year trend of benefit changes made in an attempt to contain health insurance costs. A portion of the FYI savings to fund OPEB is proposed as mentioned previously. Beginning in the fall of 2011 the Town conducted an extensive bid process for heath insurance, and the results were very favorable — but still confidential in the details due to ongoing negotiations with the unions. An independent consultant hired to conduct this bid process cited the outstanding results as directly attributable to the excellent management/labor relationship and the prudent financial oversight by the Town. Medicare ($675,000; +3.8 %): After a long history of underfunding this difficult to forecast expense, the MUNIS system was instrumental in properly projecting this beginning in FY10. As predicted last year, the annual rate of increase of this line item has slowed due to ongoing demographic shifts in the workforce. Indemnification ($65,000; +8.3 %): Police & Fire on duty injury related expenses can vary widely in this line item. Each year the budget is increased in order to be conservative. 0 1'— WN Capital A recap of FYI capital funding shows: $948,000 voted by April 2011 Town Meeting + $139,500 voted by November 2011 TM + $144,000 requested at April 2012 TM + $331,000 requested at April 2012 TM (40R funds) $1,562,500 The target baseline capital spending per FINCOM policy for FYI is $1,593,358 (includes $300,000 due to energy savings). This total is noticeably higher than the April 2011 funding above because of a drop in FY 13 debt service. The proposed FY13 capital spending is $1,937,700 — an amount higher than suggested by FINCOM because of the use of some additional one -time OR Smart Growth Stabilization funds. Following is a summary of the proposed in FY 13 capital: Capital Funding Sources: $250,000 from the sale of real estate (fund expected to be fully drawn down by FYI unless replenished by land sales); $367,000 from the 40R Smart Growth Stabilization (fund expected to show a $180,000 balance after a four -year spending plan is completed in FYI 5); $1,320,700 from the general fund. Capital Projects: $168,000 for Town Facilities: $100,000 DPW cemetery building design; $58,000 for Main St. Fire Station floor repairs; $10,000 windows and doors at the Senior Center; $12,000 for School Facilities: for HVAC systems at Parker; $517,000 for the School Department; $400,000 for possible modular classrooms; $75,000 for network technology projects; $42,000 to replace a 1999 pickup truck; $36,000 for the Fire department to replace a 1996 pickup truck; $1,204,700 for Public Works: $730,000 for road repairs (an additional $600,000 of Chapter 90 grant funds is expected to further increase the total FY13 road repair budget); $135,000 to replace a 1995 sidewalk snow blower; $88,000 in general curb and sidewalk repairs for pedestrian safety; $63,000 to replace a 1993 dump truck in the cemetery division; $48,700 to replace a Parks division Tractor of indeterminate age; $45,000 for the Sturges Park playground; $30,000 for DPW fence replacement; $28,000 to replace a 1993 Toro Leaf -Vac; $20,000 for engineering survey equipment and $17,000 to replace a 1995 cemetery mower. Debt In March 2012 the Town saved almost $5 million in total debt service between FY13 and FY25 by taking advantage of low interest rates and refinancing some old debt. About $0.5 million was saved on behalf of the Massachusetts School Building Authority; another $450,000 was saved inside the tax levy and is available for town capital projects; and $3.9 million was saved for taxpayers outside the tax levy. Inside the tax levy $2.28 million (- $964k from FY12) The Town negotiated a lump sum settlement from the MSBA for the remainder of their share of Coolidge MS debt and then used that to reduce the amount outstanding in a newly refinanced debt issue. The net result in FY13 was a loss of $462,000 in MSBA revenue and a reduction of $577,000 in debt service for a net gain of $115,000. In FY14 debt 'service on a $1.5 million cemetery garage is scheduled to begin, and in FYI debt service on a $1.5 million DPW building is scheduled to begin. Excluded from the tax levy $2.26 million ( -$534k from FY12) Total savings of $3.86 million for taxpayers will be realized between FY14 and FY25 due to the refinancing. Future large projects considered as debt exclusions include the Public Library renovation ($7 million town share) and the K_illam Elementary School renovation ($3 million town share). Regional Vocational Schools A sharp decrease (from 23 students to 16 students) at the Northeast Vocational school results in a 26% reduction in that budget. Based upon final enrollment at Minuteman the FY12 budget was overfunded, so this item is reduced 16% for FY13. State Assessments Town Meeting does not vote on these charges, they are deducted from any State Aid payments the Town receives. The FY13 budget uses the figures from the Governor's budget released in January 2012. Here are some details: MBTA ($522,885 +10.7 %) To maintain and operate regional public transportation for services rendered to communities within the Authority. Assessments are apportioned based on weighted population shares of the MBTA district, using data from the 7/1/04 U.S. census estimates. Education ($65,453 - 23.2 %) Charter School Tuition ($42,978) to pay for students that attend a charter school district. Assessments use October 1s` enrollment plus expected growth, and are finalized using April 151 data; Essex Agricultural School ($12,475) one student chose to attend this school instead of one of the vocational schools listed above; School Choice Tuition ($10,000) to pay for students attending another school district under School Choice. Assessments are based on October I" enrollments and updated on April 15'; Special Education Assessments (none) to partially reimburse the state for students enrolled in state hospital schools. Assessments are based on full -time equivalency in special education programs from the previous year. Registry of Motor Vehicles Surcharge ($13,260 -5.2 %) to reimburse the RMV for marking a license or registration for non - renewal due to non - payment of parking violations, excise taxes, and abandoned vehicle costs. Assessments are based on prior year actual expenses. Metropolitan Area Planning Council ($7,796 +9.0 %) to promote urban planning and to respond to common urban problems of Boston and surrounding communities. Assessments are determined by 2004 population. Air Pollution Districts ($7,685 +5.5 %) to pay for the costs incurred by the Department of Environmental Protection in monitoring air pollution levels and enforcing air quality standards at industrial, commercial and institutional facilities. Assessments are determined 50% by 2004 population and 50% by 2004 community assessed values. Finance Committee Meeting March 14, 2012 The meeting convened at 7:30 p.m. in the RMLD Conference Room, 230 Ash Street, Reading, Massachusetts. Present were Chairman David Greenfield, Vice Chairman Barry Berman, FinCom members Jeanne Borawski, Mark Dockser, Marie Ferrari, Paula Perry, and Hal Torman, Town Manager Peter Hechenbleikner and Office Manager Paula Schena. Review the Warrant for 2012 Annual Town Meetine Article 4 — Mr. Hechenbleikner noted that Article 4 is to amend the current Capital Improvement Plan. The plan includes an additional $180,000 for DPW bulldozer and pick up truck with hotbox; $306,000 for additional road repairs; $25,000 additional for sidewalk/pedestrian safety and $10,000 for Town Hall carpets. Mr. Berman asked if it would make more sense to do the whole Town Hall at once and the Town Manager indicated it would but in the past we didn't have enough money. Ms. Ferrari asked about the $25,000 for sidewalks and Mr. Hechenbleikner noted we are adding $25,000 to make a total of $50,000 for sidewalks. Mr. Hechenbleikner noted the FY13 CIP includes repairs to the Fire Department floor which has stress cracks in the floor due to bigger equipment and the age of the building; $145,000 for one large sidewalk plow instead of two small ones; $280,000 for roads funded by 40R and $50,000 for sidewalks funded by 40R. The FY14 CIP includes a pavilion at Birch Meadow and $45,000 for Hunt Park playground. The storm water enterprise is decreased by $10,000 in FY14 and the water enterprise is increased by $279,000 in FY13 for water main replacements. Sewer increases in FY13 by $130,000 for Poet's Corner sewer and $645,000 in FY14 for sewer station repairs. Mr. Greenfield noted that this Article approves putting these projects in the plan but not the funding. A motion by Mr. Berman seconded by Mr. Torman to recommend Article 4 as written was approved by a vote of 7 -0 -0. Ms. Ferrari will present this Article at Town Meeting. Article 5 — Mr. Hechenbleikner noted that this Article sets up an OPEB Trust, but doesn't put money into it. A motion by Mr. Torman seconded by Ms. Ferrari to recommend the subject matter of Article 5 was approved by a vote of 7 -0 -0. Mr. Greenfield will present this Article to Town Meeting. Article 6 — Mr. Hechenbleikner reviewed the amendments to the FY12 budget for a total of $679,000. N3 Finance Committee Minutes — March 14, 2012 — page 2 Ms. Borawski asked if the technology for Town Hall is for the meeting rooms and Mr. Hechenbleikner indicated it would be for power point capability in the Conference Room, a smart board in the Selectmen's Meeting Room and some technology in the Berger Room. Ms. Borawski asked about outsourcing the update of the Housing Plan and Mr. Hechenbleikner indicated we are hiring a consultant to update our Housing Plan which needs to be done every five years. Mr. Berman suggested that the consultant who updates the Housing Plan should work incorporate the Affordable Housing Trust Plan also. A motion by Mr. Torman seconded by Mr. Dockser to recommend the subject matter of Article 6 was approved by a vote of 7 -0 -0. Mr. Torman will present this Article to Town Meeting. Article 7 — This Article will not be voted on tonight because amendments are still being made. Article 8 — Mr. Hechenbleikner noted that there are two small bills from Public Works that need to be paid. A motion by Mr. Berman seconded by Ms. Perry to recommend the subject matter of Article 8 was approved by a vote of 7 -0 -0. Ms. Borawski will present this Article to Town Meeting. Article 9 — Mr. Hechenbleikner reviewed the list of surplus property. A motion by Mr. Berman seconded by Ms. Perry to recommend the subject matter of Article 9 was approved by a vote of 7 -0 -0. Ms. Perry will present this Article to Town Meeting. Article 10 — Mr. Hechenbleikner reviewed the revolving funds. Ms. Perry noted that funding for customer service in inspections should not be spared. Mr. Hechenbleikner indicated that additional help has been hired for the Oaktree project. Mr. Dockser indicated that the Health expenditure limit is $25,000 but the background indicates there is $35,000 in costs. Mr. Berman requested a list of who has rented the Mattera Cabin and for what type of events. Ms. Perry indicated that someone should do some public relations on the Mattera Cabin at Town Meeting. A motion by Mr. Dockser seconded by Ms. Ferrari to recommend the subject matter of Article 10 as presented was approved by a vote of 7 -0 -0. Mr. Berman will present this Article to Town Meeting. Finance Committee Minutes — March 14, 2012 — page 3 Article 11 — Mr. Hechenbleikner reviewed Article 11 but no vote was needed by the Finance Committee. Article 12 — Mr. Hechenbleikner indicated that Article 12 is to accept a gift to establish the Friends of Reading Football Scholarship Fund. Mr. Greenfield indicated no vote is needed by the Finance Committee because there is no appropriation. Article 14 — Mr. Hechenbleikner noted that we do not know the amount of Chapter 90 funds yet so we will hold this until the next meeting. Article 15 — Mr. Hechenbleikner noted this Article will be indefinitely postponed. Article 19 — Mr. Hechenbleikner noted that $259,077 is the current balance in the Affordable Housing Trust Fund. It is unknown whether any money will come back from Oaktree. If not, the Board of Selectmen plans to put one time monies in to bring the balance back up. The Board of Selectmen determines the plan yearly but expenditures of money are approved by a joint meeting of the Board of Selectmen and Reading Housing Authority. Mr. Berman asked how the fund replenishes and Mr. Hechenbleikner indicated there are no Town funds in the trust. Funds come from developer contributions. Mr. Greenfield indicated he encourages greater definition within the Trust Plan for allocation of the monies. Mr. Hechenbleikner that the affordable housing needs to be managed and noted that he is considering regionalizing which would be an ideal use of these monies. A motion by Mr. Berman seconded by Ms. Perry to recommend the subject matter of Article 19 was approved by a vote of 7 -0 -0. Mr. Dockser will make the presentation to Town Meeting. The Town Manager noted that the write ups on the Articles are due to him by April 2. Approval of Minutes A motion by Ms. Perry seconded by Mr. Torman to approve the minutes of March 7, 2012 as amended was approved by a vote of 7 -0 -0. A motion by Mr. Torman seconded by Mr. Berman to adjourn the meeting at 9:50 p.mo was approved by a vote of 7 -0 -0. Respectfully submitted, Secretary 9