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Home My WebLink About2011-10-19 Finance Committee PacketThe Town of Reading- Finance Committee http://www.readingma.gov/Pages/ReadingMA Meeti ngCal /SO 17 BOC... I Google Search Lilvc�'in orrxcx aiotd� .reG°° n�o . �. g Agenda Finance Committee Wednesday, October 19, 2011 at 7:30 PM Town Hall Conference Room Printer - Friendly Version Review November Town Meeting Warrant #3 Amend CIP #4 Transfer debt authorization #5 Amend FY12 budget #6 Approve prior year bills #7 Rescind debt #8 Authorize debt - Howard St. #9 Transfer funds to Affordable Housing Trust Fund #10 Veteran's Flower Fund #11 Town Forest revolving fund #25 FINCOM Bylaw amendment - elections #26 FINCOM Bylaw amendment - report to Town Meeting #29 Charter amendment - Selectmen's role in budget process #30 FINCOM Charter amendment - report to Town Meeting Minutes July 25 September 14 Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01667 Website Disclaimer Virtual Towns & Schools Website I of 1 10/17/2011 8:33 AM Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to authorize the payment during Fiscal Year 2011 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: Mass General Law does not allow the Town to pay for last years expenses with this year's budget money. The fiscal year closed June 30, 2011 and departments had until July 15 to inform the Town Accountant of any commitments that were made with the Fiscal Year 2011 budgeted funds. The Assessors submitted job- related mileage reimbursement requests for the months of April, May and June of 2011 totaling $121.38. This request was submitted in late August 2011 which was past the end of the closing of the fiscal year so we need to appropriate funds in this fiscal year to pay for last fiscal years bills. In addition, on October 6, 2011 the Town was notified by the Massachusetts Emergency Management Agency (MEMA) that a $14,150.69 refund was owed to the state. On June 28, 2010 a heavy rainstorm forced the Town to incur over $50,000 in emergency expenses. Since that time paperwork has wound its way through MEMA, the Federal Emergency Management Agency (FEMA) and the Town's insurance carrier (MIIA). The refund is due to the fact that these three agencies have combined to overpay the Town for the allowable emergency expenses. Approval of this article will require a 9/10 vote of Town Meeting. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to rescind the remaining balances on the following authorized but unsold debt that is no longer needed for the completion of the projects: ♦ $140,000 for Birch Meadow Tennis Courts — April 26, 2007 Annual Town Meeting Article 21; ♦ $275,000 for Turf Field Improvements - April 26, 2007 Annual Town Meeting Article 22, $65,000 for Sewer improvements Sunnyside /Fairview - April 26, 2007 Annual Town Meeting Article 23; 1 7 November 14, 2011 Subsequent Town Meeting Report on the Warrant for Howard Street from County Road to Summer Avenue (moved up from FY16). Decrease in debt service to repay the MWRA $228,500 water main loan program. Repayment begins in FY13. Subtotals $228,500 $478,500 From Operating Transfers and Available Funds $250,000 Water Reserves Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to authorize the payment during Fiscal Year 2011 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: Mass General Law does not allow the Town to pay for last years expenses with this year's budget money. The fiscal year closed June 30, 2011 and departments had until July 15 to inform the Town Accountant of any commitments that were made with the Fiscal Year 2011 budgeted funds. The Assessors submitted job- related mileage reimbursement requests for the months of April, May and June of 2011 totaling $121.38. This request was submitted in late August 2011 which was past the end of the closing of the fiscal year so we need to appropriate funds in this fiscal year to pay for last fiscal years bills. In addition, on October 6, 2011 the Town was notified by the Massachusetts Emergency Management Agency (MEMA) that a $14,150.69 refund was owed to the state. On June 28, 2010 a heavy rainstorm forced the Town to incur over $50,000 in emergency expenses. Since that time paperwork has wound its way through MEMA, the Federal Emergency Management Agency (FEMA) and the Town's insurance carrier (MIIA). The refund is due to the fact that these three agencies have combined to overpay the Town for the allowable emergency expenses. Approval of this article will require a 9/10 vote of Town Meeting. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to rescind the remaining balances on the following authorized but unsold debt that is no longer needed for the completion of the projects: ♦ $140,000 for Birch Meadow Tennis Courts — April 26, 2007 Annual Town Meeting Article 21; ♦ $275,000 for Turf Field Improvements - April 26, 2007 Annual Town Meeting Article 22, $65,000 for Sewer improvements Sunnyside /Fairview - April 26, 2007 Annual Town Meeting Article 23; 1 7 November 14, 2011 Subsequent Town Meeting Report on the Warrant THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY ®� lug MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY 400 Worcester Road Framingham, NIA 01702 -5399 Tel: 508-820-2000 Fax: 508-820-2030 Website: www.mass.gov /mema Deval L. Patrick Kurt N. Schwartz Governor Director Timothy P. Murray Lieutenant Governor Mary Elizabeth Heffernan Secretary O October 6, 2011 _ W Town of Reading a Peter Hechenbleikner, Town Manager 16 Lowell Street Reading, MA 01923 RE: FEMA 1895 -DR PW -00128 Dear Mr. Hechenbleikner: The Town -wide Emergency Response Project approved by FEMA for reimbursement under DR -1895 PW -00128 was obligated by FEMA on 6/28/2010. Under MEMA contract CTFEMA1895DANVE00128, with the Town of Reading, our records indicate that a 100% payment for the project, in the amount of $56,555.34, was paid to the town on 8/23/2010. FEMA de- obligated a portion of PW- 00128 on 10/27/2010 for insurance proceeds that were received by the Town. A copy of the de- obligation P W is attached. Pursuant to Attachment B, which was signed and returned with the contract package, a copy of which is attached, the applicant agrees to repay any overpayment funds to MEMA as outlined by the MEMA Contract Manager. Please return funds paid against PW- 0000228 in the amount of $14,150.69, as it was determined that $42,404.65 was reimbursable, via a check made payable to the Commonwealth of Massachusetts and sent to: Massachusetts Emergency Management Agency Attn: Fiscal Department 400 Worcester Rd. Framingham, MA 01702 If you have any questions please feel free to call me at (508) 820 -2017. Sincerely, David Mahr Chief Fiscal Officer Massachusetts Emergency Management Agency Attachments CC: File Region I Region 11 Region III / IV P.O. Box 116 P.O. Box 54 1002 Suffield Street 365 East Street 12 -1 Rear Administration Road Agawam, MA 01001 Tewksbury, MA 01876 Bridgewater, MA 02324 -0054 Tel: 413- 750 -1400 Fax: 413- 750 -1499 Tel: 978 - 328 -1500 Fax: 978 - 851 -8218 Tel: 508- 427 -0400 Fax: 508- 697 -8869 FEMA - 1895 -DR CTFEMA 1895 READI00128 ATTACHMENT B APPLICANT CHIEF FINANCIAL OFFICER The Applicant agrees that it will contribute a 25% non - federal match contribution toward the satisfactory completion of the scope of work as described in any Project Worksheet (PW) funded by this contract between the Applicant and the Massachusetts Emergency Management Agency (MEMA). , Match contributions will be satisfied by either or both of: (1) allowable costs incurred under the scope of performance funded by this contract and paid from non - federal sources, and /or (2) the value of third party in -kind contributions applicable to the period to which the cost - sharing or matching requirements apply. Allowable costs paid from non - federal sources will not count towards satisfying a cost - sharing or matching requirement of any other award of federal funds. The Applicant agrees that any overpayment of funds to the Applicant will be returned promptly to MEMA, in the manner and time frame determined by the MEMA Contract Manager at the time of such notification to MEMA. The Applicant agrees that 10% of each approved PW funded by this contract will be retained until satisfactory completion of the scope of work as described in any PW, and any budgetary or other reporting requirement as described in this contract. X: Date: I Z I Signature and Date Must andwritten At Time Of Signature Print Name: /� VJ ' Ulkl� TV- Print Title: S ,L r\ A\t, r- 004" � Federal Emergency Management Agency E -Grants Page 1 of 2 PA- 01 -MA- 1895 -PW- 001281) P Applicant Name: Application Title: READING (TOWN OF) WWH803- Townwide Emergency Response Period of Performance Start: Period of Performance End: 03 -29 -2010 09 -29 -2010 Bundle Reference # (Amendment #) Date Awarded PA -01 -MA -1895- State - 0086(86) 10 -27 -2010 Subgrant Application - FEMA Form 90 -91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. WWHB03 PA ID NO. 017- 56130 -00 DATE 06 -25 -2010 CATEGORY B FEMA 1895 1 - I DR I -MA APPLICANT: READING (TOWN OF) WORK COMPLETE AS OF: 06 -15 -2010: 100 % Site 1 of 1 DAMAGED FACILITY: COUNTY: Middlesex Townwide Emergency Response LOCATION: LATITUDE: LONGITUDE: 42.52675 - 71.10205 PA-01-MA-1 895-PW-00128(0): To•+mwide DAMAGE DESCRIPTION AND DIMENSIONS: PA- 01 -MA- 1895 -PW- 00128(0): During the incident Period of March 12, 2010 through April 26, 2010, severe flooding occured in the Town of Reading, MA causing the following damages: flooded homes having a need for basement pumping, sewer backups associated with public and private buildings and general flooding and water intrusion In the Town Senior Center and in schools: Coolidge Middle School, Reading High School and Press Box,.Killam School, Birch Meadow School, Joshua Eaton Elem. School and Parker Middle School. Traffic guidance was also necessary due to flooded streets and equipment operation in rights -of -way. SCOPE OF WORK: PA-01-MA-1 895-PW-00128(0): The Town Fire Department, Department of Public Works and the Town Facilities Department responded to the heavy rain and flooding by assisting flood victims, guiding traffic and addressing water intrusion in public buildings. Fire Department: Firefighters responded to assist residents with flooded homes using electric and gasoline powered pumps. Due to the need to remain available for other emergencies fire apparatus was used extensively as the response vehicles through out the storm event period. Department of Public Works: Department staff responded to assist residents who were having sewer effluent back up into their homes and to homes impacted by surface flood waters. Fringe benefits for Force Account Labor are being claimed by the Reading Department of Public Works. Both the Fire Department and the Facilities Department are NOT claiming fringe benefits. The information that appears on the spreadsheets submitted by the Applicant was verified by the Project Specialist. SCOPE OF WORK CONTINUED: The Department of Public Works staff used specialized equipment to clear drain pipes and used pumps to minimize damage caused by surface flood waters. School/Faciltties Department: The Facilities Department is part of the School. Department and is responsible for maintenance of all School Department and Town buildings. Facilities personnel worked throughout the storm to remove water from impacted buildings and reduce water intrusion into Town owned buildings. Specifically the Facilities Department addressed flooding, water intrusion and rain issues associated with public buildings as follows: Senior Center - a cistem, adjacent to the building foundation, was pumped to lower the water table and prevent https: / /isource.fema.gov /emmie /sf9091 Load.do ?page= view& vo. reviewId= &vo.appReleaseDtlId= &vo.disa... 11/23/2010 Federal Emergency Management Agency E- Grants Page 2 of 2 flooding throughout the basement floor of the Senior Center building, water was removed from the elevator pit, water on the surface of the basement floor was removed. Coolidge Middle School - sewage backup was cleaned and damp areas were dried. High School and nearby Press Box building - two elevator pits were pumped to remove 4 feet depth of flooding, floor water mop up. Killam School - floor mop up due to water intrusion. Birch Meadow School - floor water mop up, wet rugs dried. Joshua Eaton Elementary School - floor water mop up in room #22 and on entry area floor. Parker Middle School - water mop up on floor of cafeteria; boiler room dampness dried out. Service Master was contracted for water extraction and mold/moisture control in six public buildings. Sole source contacting was used due to need for immediate response. Service Master was contracted for water extraction and mold /moisture control in six public buildings. Sole source contacting was used due to need for immediate response. NOTES: The applicant has been advised by FEMA PAC and/or the Project Specialist that in the seeking of proposals and letting of contracts for eligible work, the applicant must comply with their local state and/or federal procurement laws, regulations and procedures. Applicant has also been advised of FEMA policy 9560.201 debris removal, and FEMA policy 9580.203 debris monitoring, that speaks to the applicants' roles and responsibilities in debris operations.Federal funding is contingent upon applicant acquiring all necessary federal, state and local permits. Non - compliance with this requirement may jeopardize the receipt of federal funds.For small projects FEMA pays based on the actual or estimated cost in order to expedite the funds, PA Policy Digest pg 121.FEMA does not perform final inspections on small projects; however, the state will certify compliance.The applicant does have the ability to request a small project netting (appeal) if/when significant net small over -runs occur. This process will involve a review of all documentation for all small projects and an adjustment will be made for the total actual eligible dollars spent (over -run /under /run). A final PW will be required in EMMIE to capture all the eligible costs for the small projects. 'The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of this PA project only and in accordance with 44 CFR §13.22. These costs are treated consistently and uniformly as direct costs in all Federal awards and other subgrantee activities and are not included in any approved indirect cost rates.' In the case of a change in the scope of work and /or a cost overrun, the applicant should immediately notify the State Public Assistance Officer, Lorraine Eddy at: (617) 347 - 0001.The Town Insurance Policy for property is attached to this PW; insurance is provided by MIIA Massachusetts Interlocal Insurance Assoc., 12 Gill Street Suite 1600, Woburn, MA 01801.The Latitude and Longitude on the Face sheet is located at the Reading Fire Station, 757 Main Street, Reading, MA 01867.Category B - No Hazard Mitigation Authorized Does the Scope of Work change the pre - disaster conditions at ifie site? 0 Yes 9 No Special Considerations included? R Yes ED No Hazard Mitigation proposal included? r Yes No Is there insurance coverage on this facility? r Yes 1 No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST 1 0000 Work Completed 0 /LS $ 0.00 $ 0.00 2 9007 LABOR 1/LS $ 18,987.16 $ 18,987.16 3 9008 EQUIPMENT 1 /LS $ 36,937.45 $ 36,937.45 4 9001 CONTRACT 1/LS $ 18,867.58 $ 18,867.58 5 9901 DIRECT ADMINISTRATIVE 1 /LS $ 614.93 $ 614.93 COSTS(SUBGRANTEE) 6 0000 Insurance Adjustments 0 /LS $ 0.00 $ 0.00 7 5900 DEDUCT ACTUAL INSURANCE PROCEEDS 1/LS $ - 18,867.58 $ - 18,867.58 TOTAL $ 56,539.54 COST PREPARED BY William Hoffman TITLE Project Specialist I SIGNATUR APPLICANT REP. Gregory Burns I TITLE Fire Chief / EMD I sic RE `v https: / /isource.fema.gov /cmmietsf909l Load.do? page = view& vo. rediewId= &vo.appReleaseDtlId= &vo.disa... 11/23/2010 2011 Subsequent Town Meeting November 14, 2011 WARRANT OUTLINE 10/08/2011 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 1 Re orts Board of Selectmen 2 Instructions Boa=Selectmen 3 Amending the Capital Improvement BoaPro ram FY 2012 -FY 2021 4 Transferring debt authorization in the Boa amount of $55,470.89 from: ♦ Tennis courts $7,798.08 ♦ Turf field $46,209.30 ♦ Ladder truck $1,341.51 ♦ Fire Engine $122.00 to West Street final design n 5 Amendin the FY 2012 Budget Board of Selectmen • 6 Approve Payment of Prior Year's Board of Selectmen • Bills 7 Rescinding debt authorized for the Board of Selectmen • following projects: ♦ $140,000 for Birch Meadow Tennis Courts 4/26/07 Art. 21; ♦ $275,000 for Turf Field Improvements 4/26/07 Art. 22; ♦ $65,000 for Sewer improvements Sunnyside /Fairview 4/26/07 Art. 23; ♦ $50,000 for Ladder Truck 11/13/07 Authorizing debt for Howard Street Board of Selectmen • Water Main 9 Appropriating the transfer of funds Board of Selectmen • from the 40R Smart Growth Stabilization Fund into the Affordable Housine Trust Fund Hechenbleikner Hechenbleikner LeLacheur LeLacheur LeLacheur LeLacheur n bleikner 10 Amending Article 5 of the November Trust Fund Bill Brown 13, 2001 Subsequent Town Meeting Commissioners re Veterans Flower Fund. I 1 Establishing revolving fund — Town Town Forest • F Hechenbleikner Forest Committee 12 Betterment for curbs — Stewart and Board of Selectmen • DONE Ed mont 13 Vacatin a portion of Grant Street Board of Selectmen Hechenbleikner 14 Transferring a parcel of land on Pearl Board of Selectmen • Hechenbleikner Street at Audubon Road to the Board of Selectmen for conveyance 15 Discontinuing a street and authorizing Board of Selectmen • Hechenbleikner conveyance of the property on Pearl Street at Audubon Road 16 Transferring a parcel of land on Board of Selectmen • Hechenbleikner Oakland Road from the School Committee to the Board of Selectmen and authorizing its conveyance 17 Discontinuance of portions of Board of Selectmen Hechenbleikner Grandview Road, Cold Spring Road, Oakland Road, and Tower Road, and authorizing their conveyance 18 Transferring land on Lothrop Road Board of Selectmen • Hechenbleikner from the Water Department to the Board of Selectmen and authorizing its conveyance 19 Approval of Recodification of the Bylaw Committee Hechenbleikner Reading General Bylaw pursuant to Section 8.9 of the Reading home Rule Charter 20 Approval of amendments to the Board of Selectmen • Hechenbleikner Table of Organization per Section 6 -1 (b) of the Reading Home Rule Charter 21 Amending Zoning Bylaw — Aquifer Board of Selectmen • Hechenbleikner Protection zoning district 22 Amend Zoning Bylaw —Construction EDC • Delios signs 23 General Bylaw Establishing Vacant Board of Selectmen • Pro e Standards 24 Amendment to the Wetlands Bylaw Conservation • Commission 25 Bylaw Amendment— Town Election I Finance Committee 26 Bylaw Amendment — Finance Finance Committee • Committee reports to Town Meeting 27 Amending Demolition Delay Bylaw Petition • to provide for appeals of decisions 28 Charter Amendment — Allowing a Board of Selectmen Town Manager contract of up to 3 29 1 Charter Amendment — clarifying Board of Selectmen • Board of Selectmen role in the 30 Charter Amendment — Finance Finance Committee Committee Report to Town Meeting 31 Charter Amendment — Referendum Petition 32 Charter Amendment — term limits on Petition appointed Boards, Committees and Hechenbleikner Maughan West West Mancuso Hechenbleikner ARTICLE 3' To see if the Town will vote to amend the FY 2012 - FY 2021 Capital Improvements rogram provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any er action with respect thereto. Board of Selectmen Background: The following amendments are proposed to the FY 2012 — FY 2021 Capital Improvements Program (CIP). These amendments need to be included in the CIP in order for Town Meeting to consider funding them under the various Articles at Town Meeting. The full revised CIP is included in the blue pages in the back of this report. The following are proposed modifications to the CIP approved at the Annual Town Meeting in April 2011: r,una FY12 add new item outside tax levy: ♦ Library renovation & expansion project as debt exclusion; FY12 add new or increase items ( +$341,000): ♦ School building study $50,000; ♦ $10,000 for Dispatch technology, ♦ Pedestrian Improvements up from $25,000 to $75,000; ♦ local share of road improvements up from $400,000 to $631,000; $24,000 carpet/flooring for Birch Meadow (from FY13); $55,500 to complete West Street design (from FY13). FY12 total is +$420,500 inside the tax levy: $55,500 (Article 4) and FY13 add new item outside tax levy: ♦ Killam renovation project as debt exclusion (ADA issues, Main Office reconfiguration, Window replacements, fire sprinkler replacement and Gym floor), FY13 add new items ( +$422,000): ♦ School modular space $400,000; ♦ $12,000 for HVAC /energy at Parker for new exhaust fans; ♦ $10,000 for DPW street sign replacements; FY13 changed items (- $256,350): Remove: ♦ $79,500 items mentioned in FY12 are removed from FY13 ♦ $15,000 Main fire station windows & doors (completed) ♦ $20,000 Town Hall windows and doors (completed); ♦ Parker lockers $12,000; Move the following items to FY14 ♦ $10,000 Police station doors, ♦ $10,000 Police station carpet/flooring, - ♦ $10,000 Birch Meadow lockers & cubbies, ♦ $25,000 Joshua Eaton tile floor replacements; Move the following items to FY15: ♦ $35,000 Main Fire station boiler replacement, ♦ $30,000 West Side Fire station generator, ♦ $10,000 Town Hall ceiling repairs, $24,000 Killam tile floor replacements, ♦ $10,000 Coolidge tile floor replacements); November 14, 2011 Subsequent Town Meeting Report on the Warrant Change • $20,000 vehicle replacement to $42,000 for Schools {replace 1999 pickup truck); • decrease school technology for large -scale projects from $100,000 to $75,000; • change $120,000 DPW snow holder #1 to two smaller snow blowers for $78,000 and $66,750; • increase DPW 1996 dump truck from $60,000 to $63,000; • increase Leaf Vac from $20,000 to $28,000; • increase cemetery mower from $15,600 to $17,000; ♦ Various items were or moved to different Enterprise Funds — Storm Water FY13 ♦ 1985 Excavator moved up from FYI to FYI 3, and cost increased from $58,500 to $65,000; FY14 ♦ Saugus River Design& Permitting $150,000 previously included as part of entire project debt in FY14, FY15 ♦ Aberiona River Desian & Permittina $150.000 oreviouslv included as part of entire proiect debt (FY18); FY18 ♦ Sauaus & Aberiona River oroiects scheduled to beqin funded by debt; FYI to FY18 ♦ Specific drainage projects funding is adjusted to accommodate the changes above and result in a relatively level amount of capital for the next five years. Enter rise Funds — Sewer FY19 (- $250.000) ♦ Start of next Meter Replacement program pushed out to 2020 Enterprise Funds — Water FY12 ( +$250.000) • Move Howard Street from County Road to Summer Avenue water main ( +$186,000) up to FY12 from FY16 ♦ Hydraulic Study increased by $64,000 to $94,000, FYI 3( +$11,000) ♦ Tank Maintenance on Auburn estimate increased to $550,000 from $475,000; ♦ Hydraulic Study decreased by $64,000 to $56,000. FY19 (- $250.000) ♦ Start of next Meter Replacement program pushed out to 2020 Finance Committee Report: Bylaw Committee Report: No report. 4 November 14, 2011 Subsequent Town Meeting Report on the Warrant (gated E 4 To see if the Town will vote to appropriate the sum of $55.470.89 for the purpose of West Street final design project, including all engineering and design costs, and any other costs, and that to meet this appropriation: ♦ $7,798.08 shall be transferred from the unexpended proceeds of the town's bonds dated 4 -10 -08 which were issued for the construction of the Birch Meadow Tennis Courts pursuant to the vote of the town passed 11/13/07 (Article 9), ♦ $46.209.30 be transferred from the unexpended proceeds of the town's bonds dated 11 -1 -07 which were issued for the construction of the Turf Field Improvements pursuant to the vote of the town passed 4/26/07 (Article 22); ♦ $1,341.51 be transferred from the unexpended proceeds of the town's bonds dated 4 -10 -08 which were issued for the purchase of a Ladder Truck pursuant to the vote of the town passed 11/13/07 (Article 10); and ♦ $122.00 be transferred from the unexpended proceeds of the town's bonds dated 8 -1 -09 which were issued for the purchase of a Fire Engine pursuant to the vote of the town passed 11/10/08 (Article 11); and that the Board of Selectmen is authorized to take any other action necessary to carry out this project; provided, however that no expenditures shall be made hereunder until the Board of Selectmen determines (which determination shall be conclusive) that after the transfer of such unexpended bond proceeds, the remaining amount of unexpended bond proceeds from all of the above referenced bonds is sufficient to complete the project for which the bonds were sold, or take any other action with respect thereto. Board of Selectmen Background: All of the above capital projects have been completed as designed - the above debt amounts were issued but there are some surplus funds that are no longer needed for these projects. By law, these unexpended proceeds may be used only for other eligible projects. Funding the final design of the West Street project is eligible and the funds required approximately match the funds available. Using these unexpended proceeds removes this capital request from Article 5. Once the West Street project is brought up to 100% design, it is immediately 'shovel-ready' if and when state or federal funds become available for the project. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to amend one or more of the votes taken under Article 28 of the Warra V of the Annual Town Meeting of April 25, 2011; and to see what sum the Town will vote to bppropr6te by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: General Fund —Wages and Expenses Account Line Description Decrease Increase C99 - Capital $231,000 for DPW Road repairs' $365,000 $50,000 for DPW pedestrian improvements' $50,000 for School Facilities building study $24,000 for Birch Meadow carpet/flooring November 14, 2011 Subsequent Town Meeting Report on the Warrant Enterprise Funds — Wages and Expenses rticle 8 will be taken out of order since action under Article 8 is required prior to action on the following budget amendments for the Water enterprise funds. Account Line $10,000 for Dispatch communications — local share of grant Decrease. Increase J92 — FINCOM $59,000 spent on School facilities — RMHS Veteran's wall $109,000 Reserves $50,000 spent on Town facilities — Police electrical panel $64,000 K91 — Community $7,000 additional for Alternate Building Inspector $20,500 Services wages $27,500 from Health Administrator salary see below $414,500 K92 — Community $100,000 for Veterans Benefits '$127,500 Services expenses $27,500 for Health Administrator expenses — regional Decrease in debt service to repay the MWRA water main arran ement will shift to quarterly billing instead of payroll M94 — DPW Street ($50,000) due to lower RMLD rates for street lights $50,000 Lights $228,500 $478,500 From Operating Transfers and Available Funds Subtotals $70,500 $601,500 Water Reserves): Net Operating Expenses $250,000 $531,000 From Tax Levy, State Aid and Other Local Receipts $250,000 One -time state aid refund $200,000 Meals Tax receipts $50,000 From 40R Stabilization Fund` $ 281,000 Enterprise Funds — Wages and Expenses rticle 8 will be taken out of order since action under Article 8 is required prior to action on the following budget amendments for the Water enterprise funds. Account Line Description Decrease. Increase W99 - Water Increase in capital for additional Hydraulic Study 2" $64,000 connection (moved up from FY13) Increase in capital for water main repair project for Howard $414,500 Street from County Road to Summer Avenue (moved up from FY16). Decrease in debt service to repay the MWRA water main $228,500 loan program. Repayment begins in FY13. Subtotals $228,500 $478,500 From Operating Transfers and Available Funds Water Reserves): $250,000 Finance Committee Report: Bylaw Committee Report: No report. / To see if the Town will vote to authorize the payment during Fiscal Year 2011 of bills ipaid for previous fiscal years for goods and services actually rendered to the Town, or take any with respect thereto. Board of Selectmen Background: Mass General Law does not allow the Town to pay for last years expenses with this year's budget money. The fiscal year closed June 30, 2011 and departments had until July 15 to inform the Town Accountant of any commitments that were made with the Fiscal Year 2011 budgeted funds. The Assessors 6 November 14, 2011 Subsequent Town Meeting Report on the Warrant submitted job - related mileage reimbursement requests for the months of April, May and June of 2011 totaling $121.38. This request was submitted in late August 2011 which was past the end of the closing of the fiscal year so we need to appropriate funds in this fiscal year to pay for last fiscal years bills. Approval of this article will require a 9/10 vote of Town Meeting. Finance Committee Report: Bylaw Committee Report: No report. . kIRTICLE 7 To see if the Town will vote to rescind the remaining balances on the following authorized nsold debt that is no longer needed for the completion of the projects: 000 for Birch Meadow Tennis Courts —April 26, 2007 Annual Town Meeting Article 21; $275,000 for Turf Field Improvements -April 26, 2007 Annual Town Meeting Article 22; $65,000 for Sewer improvements Sunnyside /Fairview -April 26, 2007 Annual Town Meeting Article 23; • $50,000 for Ladder Truck —November 13, 2007 Subsequent Town Meeting Article 10 Or take any other action with respect thereto Board of Selectmen Background: All of the above capital projects have been completed as designed - the above debt authorizations are no longer required and this amount of debt was never issued. There is a combination of factors responsible for requiring less debt than approved by Town Meeting. In the case of both the Birch Meadow Tennis Courts and Parker Turf Field Improvements there were private donations and grant funds considered integral to these projects. The authorization of the full amount of project debt was a required legal formality even though the Town never intended to sell such debt. In the case of the Sunnyside /Fairview Sewer improvements, due to the timing of the debt issuance an initial budgeted debt payment was instead paid directly from funds available. For the Ladder Truck, the final price of the equipment was less than anticipated. Finance Committee Report: Bylaw Committee Report: No report. 4RTICLE 8 To see if the Town will vote to amend the action taken under Article 7 of the Warrant at the Nove r, 2010 Town Meeting, which vote authorized the borrowing of $2,285,000 to pay costs of water tystenT improvements on Haverhill Street, to permit the expenditure of funds authorized to be borrowed under said Article 7, but which not needed to complete the Haverhill Street project, to pay costs of rehabilitating and repairing water mains on Howard Street, from Summer Ave to County Road, including the costs of engineering services, plans, documents, cost estimates, bidding services and all related expenses, or take any other action relative thereto. Board of Selectmen Background: The Haverhill Street water main project came in below budget by almost $700,000, and work is currently underway. It is being financed by a no- interest 10 -yr loan from the MWRA. The MWRA has made the unused funds available to the Town for another water main project that meets eligibility criteria at no interest. Construction on that project must begin before June 30, 2012. The $1.1 million water main project for Howard Street from County Road to Summer Avenue meets the eligibility criteria and was scheduled to for FY16, but can now be done sooner. This Article authorizes the Howard Street water main project to be added in to the previous $2,285,000 debt authorization. However, the Town needs to fund an additional $414,500 in order to complete this work. Since the Town did not draw down November 14, 2011 Subsequent Town Meeting Report on the Warrant the Haverhill Street MWRA loan until after July 1, 2011 the first debt repayment begins in FY13. We had budgeted FY12 debt service in the amount of $228,500 which is therefore not needed in FY12 and may be applied to that Howard Street project. See the Table below for the nearly $800,000 net reduction in capital + debt. FY12 FYI FYI FYI FYI FY19 FY22 Total Changes 1 $186,000 ($268,180 ) ($255,024) ($241,868) ($228,712 ) ($215,556 $228,500 ($794,840) Finance Committee Report: Bylaw Committee Report: No report. To see what sum the Town will vote to transfer from the Smart Growth Stabilization Fund Housing Trust Fund, or take any other action with respect thereto. Board of Selectmen Background: A number of years ago the Town established an Affordable Housing Trust Fund (AHTF) by a Special Act of the Legislature, and funds have been placed into the Trust over the years, primarily through developer's contributions. Until this year there has been no use of the Trust funds for the allowed purposes. In 2011 the Town, through the Board of Selectmen and Housing Authority, granted up to $200,000 to the Oaktree development at 30 Haven Street to support the affordable housing portions of that development. It is unclear whether all or any of those funds will be needed for the project, but the $200,000 is deposited in escrow, leaving a balance not including the funds in escrow (on September 30, 2011) of $ 258,694. Since the application by Oaktree, an additional project has come forward for use of the AHTF, and it is the wish of the Board of Selectmen to replenish the funds into the AHTF from the State's Smart Growth 40R payments to the Town. The Board proposes to replenish the funds in 2 pieces - $50,000 now, and an additional $150,000 if needed next year. If all or part of the funds that have been placed in escrow for Oaktree are not used by next fall, then the Board of Selectmen may suggest that an amount less than the suggested $150,000 be transferred next year. Finance Committee Report Bylaw Committee Report: No report. ART LE 10 To see if the Town will amend the motion under Article 5 at the November 13, 2001 Subse uent Town Meeting by striking the Words "July 1„ 2003" and the words "allocated 75% towards perpetu (non expendable) principal and 25% to be available (expendable)" so that the sentence shall read: "Unless erwise directed by a subsequent donor as to the use of his or her donation made on or after January 1, 12 shall be available for expenditure (expendable)." o Or take any er action with respect thereto. Commissioners of Trust Funds Background: Finance Committee Report November 14, 2011 Subsequent Town Meeting Report on the Warrant Bylaw Committee Report: No report. ARTICLE 11 To see if the Town will vote to authorize revolving funds for certain Town Departments under Mas usetts General Laws, Chapter 44, Section 53E % for the fiscal year beginning July 1, 2011 with ipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Year End Account Authority Source Expenses Limits Balance Director of Public Works upon the Sale of recommendation of the timber; fees Planning and Town Town Forest for use of the Improvements to Forest Committee Town Forest the Town Forest $10,000 $0 or take any other action with respect thereto. Board of Selectmen Background: Town Meeting annually approves several revolving funds for specific purposes. The Town Forest Committee has requested the creation of a Town Forest revolving Fund as follows: Town Forest Revolving Fund - The Town Forest Committee received a grant last year to evaluate the Town Forest timberland and to make recommendations as to any measures that should be taken to improve the quality of the woodland on the Town Forest and adjacent Town owned properties. The recommendations include selected harvesting of timber over a number of years, and replanting these harvested areas in some cases with more desirable plantings. It is expected that the harvesting of the timer will yield some level of payment to the Town, and the Town Forest Committee would like any such funds made available directly to the Town Forest Committee for improvements to the Town Forest, including for their current master planning efforts. The Town Forest Committee does not presently receive any Town funding. Finance Committee Report: Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to accept the report of the Board of Selectmen under the provision of law authorizing the assessment of betterments, to install granite curb on Stewart Road and Edgemont Avenue: and to authorize the Board of Selectmen under the provision of law authorizing the assessment of betterments under the provisions of Chapter 80 of the General Laws, as amended, to assess betterments therefore, in accordance with the statutory requirements; and to see what sum the Town will vote to appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the installation of curbing, or take any other action with respect thereto. Board of Selectmen Background: The Town has been petitioned by residents of Stewart Road and Edgemont Avenue to install granite curbing along the northerly side of Stewart Road from Shelby Road to Edgemont Avenue; and along the westerly side of Edgemont Avenue from Stewart Road to Arcadia Avenue. The cost of the improvements is estimated at $37,691. November 14, 2011 Subsequent Town Meeting Report on the Warrant No person shall remove, fill, dredge or alter any area subject to protection under the provisions of this bylaw withoult,t he required authorization, or cause, suffer or allow such activity, or leave in place unauthorized fill, or otherwis ail to restore illegally altered land to its original condition, or fail to comply with an enfor Tent order issued purs the provisions of this bylaw. Each day such violation continues shall cons ute a separate offense except that a person who fails to remove unauthorized fill or otherwise fails to restpte illegally altered land to its original con ition after giving given written notification of said violation to 10 the Conservation Commission shall not b subject to additional penalties under this bylaw, unless said pe on thereafter fails to comply with an enforcem nt order or order of conditions. Or take any other action w h respect thereto Conservation Commission Background: In the Winter and operational changes needed to a proposed the elimination of the local w customers, and the Conservation Co postponed in order to give the Conser Wetland Bylaw, and the Wetland Regu 1, as part of a comprehensive ess the gloomy financial outl nd bylaw in order to simplify Y ission. The Conservation Cc in Commission time to co duc &view of financial and administrative k for the Town, the Town Manager it area of Town government for staff, nmission asked that this matter be a comprehensive review of the local During the spring and summer of 2011 a Conservation Commission's subcommittee conducted this evaluation and submitted a report to the Board o electme proposing modest revisions tot the Bylaw and m C ore extensive revisions to the Regulations. The nsery ion Commission's proposed Bylaw revisions are included in this article. The amendments tot the RulAsadd Regulations are subject to a revision process by the Commission this fall and winter. In Section 5.7.5 of the Bylaw (note — this is a old se section for the wetland bylaw will change t 7.1), a len presented. These definitions are also in he Wetland numbering. Under Article 19 of this warrant, the list of definitions of wetland - related terms could is mandate in the bylaws. One of the Con rvation Commission g� consistent with the State regulations unl ss there is a specific an revises their definitions periodically ba d on new scientific inforn program and similar reasons. By I king definitions into the k definitions, an inconsistency can b created. It is preferable to wetland permit applicants that thes terms be defined in the Regu s which have been developed under the s is to make the Reading Wetland Bylaws good reason for inconsistency. The State tion, review of cases, changes in the state ws when the State makes a change in Conservation Commission and several based on State changes, new fence or technology, or other reasons, e facilitate changes in the Regul ions, in a simpler, more straightforward, an than going before Town Mee ng for a bylaw change. Thus, Conservation Co last sentence of the first ragraph in Section 5.7.5 and the entire list of defi only in the Wetland Re lations. The Conservation Commission is currently re response to stakeh der input and to make them more consistent with the state so that if a change is necessary Conservation Commission can more technically based process mission proposes to delete the itions and have the definitions v ihci several of the definition in Our other recoYfimended bylaw change is much simpler. In Section 5.7.17, there is seventh line: after given (sic giving) written notification... ... The Conservation C correct this t po by substituting the word giving for given. No report. t typo in the proposes to ARTICLE 25 To see if the Town will vote to amend the Town of Reading General Bylaw, in the following re pects (note — cress— tk3reag# represents language to be eliminated and bold represents new 1ta�rgua nd all section numbers are in accord with the proposed recodified General Bylaw): 30 November 14, 2011 Subsequent Town Meeting Report on the Warrant by amending Section 2.1.1 Date of Annual Town Meeting, as follows: The Annual Town Meeting shall be held on the third Tuesday preceding the fourth Monday in April of each year for the election of Town Officers and for such other matters as required by law to be determined by ballot. Notwithstanding the foregoing, OR aRY year wh'^h the pFesidential ele.ders are to he ele^IeA the Board of Selectmen may schedule the commencement of the Annual Town Meeting for the same date designated as the date to hold the Dred.Jential Drim..r.. any Federal or State election; Or take any other action with respect thereto Finance Committee Background: This amendment allows additional flexibility for the Board of Selectmen to schedule a local election concurrently with a Federal or State election. This provides the option to save some election expenses while also increasing local turnout when the election can be scheduled on the same date. Finance Committee Report: No report. Bylaw Committee Report: ARTICLE 26 To see if the Town will vote to amend the Town of Reading General Bylaw, in the following re pects (note — sfess ihMugh represents language to be eliminated and bold represents new language nd all section numbers are in accord with the proposed recodified General Bylaw): by amending Section 2.2 Conduct of Town Meetings, as follows: Rule 3 Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its deliberations, findings or recommendations and the reasons therefore; by amending Section 3.3.2, Finance Committee, as follows: 3.3.2.1 Duties The Finance Committee shall consider all matters of business included within the Articles of any Warrant which involve the expenditure, appropriation and raising or borrowing of money or which otherwise impact the town finances; 3.3.2.2 — Rerammendations Report to Town Meeting The Finance Committee shall make a written resemrnendatien report on all Articles that it has considered, and the Town Clerk shall make said written report available to each TGwn Meeting Member at (7) days pFieF te the first adjeLIFRment of the AnRual own Meeting, seveR (7) days prier to the se-nend Monday On Nevernber and faw (4) days prier to any SpeGial TGwn Meeting as part of the "Report on the Warrant" available to each Town Meeting Member. The said ..........mendatienc should he these of majority of the entire Gernmittee but FeGOMmendations may alsG be made by a minerity Gf said Gamrnittp-p. The G- nrnmqttee'6 Feport shall alse state the total amount Gf apprapFiatien6 FeGGMme ded by it on the eRtire �.N-;;rrnnt and the approximate tax rate ba6ed on suGh FeGOmmendations. When sufficient information has been provided to take a vote, the recommendations should be those of a majority of the entire Committee. However, recommendations may also be made by a minority of said Committee in addition to the majority. The Committee's recommendation shall include the total amount of appropriations that it recommends on each article within the Warrant. by inserting the following new sections: 31 November 14, 2011 Subsequent Town Meeting Report on the Warrant 3.3.2.3 Form of Report The Finance Committee in making its report upon any subject referred to it shall arrange the report in clear and compact form, and shall divide it into separate propositions whenever in its judgment such divisions may be desirable. The Committee shall attach to each proposition its own recommendations or a summary of deliberations, when applicable. 3.3.2.4 Failure of Finance Committee to Make Recommendation The failure of the Finance Committee to consider, recommend and /or report on any Article in the Warrant shall not affect the validity of any vote or other action taken at any Town Meeting. and by renumbering the current Sections 3.3.2.3 and 3.3.2.4, as 3.3.2.5 and 3.3.2.6, or take any action with respect thereto. Finance Committee Background: Currently the bylaws require that the Finance Committee takes a vote to approve or disapprove an article in order to provide a report to Town Meeting. Occasionally, all financial details are not available at the time that the article is initially discussed and it is impossible to provide approval or disapproval without these key details. The Finance Committee would like to report to Town Meeting as to their deliberations and discussion related to the article but does not wish to vote against an article purely due to the lack of details as this may be misleading to Town Meeting. This change will allow Finance Committee to report on article discussions in the Warrant without voting to approve or disapprove an amendment when additional details are pending. There is an additional paragraph that FinCom wished to add to this bylaw in section 3.3.2.2. However, Town Counsel ruled that this was in conflict with the current Charter. FinCom plans to move to amend the bylaw at the Spring Town Meeting if the Charter changes proposed at this Town Meeting are approved and voted. Language removed is listed below: When in the opinion of the Committee there is insufficient information for a vote to be taken on an Article, the Committee shall instead provide a written report in the Report on the Warrant summarizing their deliberations on the Article. The Committee may vote their recommendation on the Article when such information becomes available and provide a verbal report at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: ARTICLE 2 To see if the Town will vote to amend Section 7.2, Dem ion of Structures of Potentially Historical Signi nce, of the Reading General Bylaw, as follows ( ion numbers are in accord with the proposed recodified I Bylaw): by inserting the following new 7.2.3.7 Appeal Within seven (7) business days of th ion's determination that a structure is a Preferably Preserved Historic Structure pursuant to Section 7.2.3. a f, the property owner may appeal the determination to the Board of Selectmen by filing a written requ t for re w with the Board of Selectmen. The request for review shall be received by the Board of Selectm n and the To s Office within seven (7) business days of the 32 November 14, 2011 Subseq ent Town Meeting Report on the Warrant of the proposed budget, and a notice stating the times budget shall be available for examination by the public/ ortake any Background: T the Board of Seli process has evo the entire Town finalizing and su process. with respect thereto. places where complete copies of his Board of Selectmen Reading Home Rule Chart does not currently contain language that outlines any role for nen in the budget proc . Over the 25 years since the Charter went into effect, a budget J whereby the Tow anager, who is responsible for the development and submission of loet, consgjts-Wilh the Board of Selectmen on the municipal portions of the budget prior to tNq t4ebudqet to the Finance Committee. This Charter amendment memorializes that tj - To see if the Town will vote pursuant to Section 8 -1 of the Reading Home Rule Charter on 2 -12, Establishment of Standing Committees, the third paragraph under Finance Committee, new language in bold): The Finance Committee shall have all the powers and duties granted to Finance Committees under the laws of the Commonwealth, Town bylaws, Town Meeting vote and other applicable laws. In addition to these powers, the Finance Committee shall have the power to investigate the books, accounts, records and management of any office, board or committee in Town, and may use agents in carrying out such investigations. The Finance Committee shall report on its deliberations, findings, approval or disapproval on all Articles that involve the expenditure of funds in the Warrant in writing at least seven (7) days before Town Meeting. Such a report shall not preclude further action or reconsideration by the Finance Committee, or take any other action in respect thereto. Finance Committee Background: Currently the charter does not allow the Finance Committee to provide a report in the Warrant without first taking a vote to approve or disapprove the article. Occasionally, all financial details are not available at the time that the article is initially discussed and it is impossible to provide approval or disapproval without these key details. The Finance Committee would like to report to Town Meeting as to their deliberations and discussion related to the article but does not wish to vote against an article purely due to the lack of details, as this may be misleading to Town Meeting. This change will allow Finance Committee to report on article discussions in the Warrant without voting to approve or disapprove an amendment when additional details are pending. Finance Committee Report: No report. Bylaw Committee Report: ARTICLE 31 Warrant Article Title: Amendment of Section 2 -15 Referendum Procedure, of the Reading Home Rule Charter 35 November 14, 2011 Subsequent Town Meeting Report on the Warrant FYI Capital Requests Funded in Annual Budget Dept. Request Estimate Reason Town Fac. Security system: DPW $ 85,000 Gate, card access, cameras Town Fac. Fire Alarm: Town Hall $ 40,000 Addressable Fire Alarm panel Town Fac. Windows & doors: Senior Ctr $ 25,000 exterior doors Town Fac. Carpet/flooring: Town Hall $ 20,000 Annex /Berger/Town Mgr Town Fac. HVAC /energy mgmt: Police $ 20,000 5 -ton dispatch unit Town Fac. Other: Town Hall $ 12,000 Front steps /rebuild piers Town Fac. Windows & doors: West Side Fire $ 10,000 door replacements Town Fac. Windows & doors: DPW $ 10,000 2 overhead doors School Fac. Electrical: Birch Meadow $ 25,000 PA system School Fac. Electrical: Killam $ 25,000 PA system School Fac. Other: RMHS $ 25,000 Add power to motorize bleachers School Fac. Windows & doors: Joshua Eaton $ 24,000 replace 3 circle top windows in cafeteria School Fac. Carpet/flooring: Coolidge $ 24,000 replace 2 rooms of tile with moisture issues Fire Air Bottles $ 14,000 Safety DPW Roads (local share) $ 400,000 Previous over - ride /accelerated pace DPW Skim Coat/Crack Seal $ 50,000 Previous over - ride /accelerated pace DPW Playground $ 45,000 Annual playground (Joshua Eaton) DPW Chevy pickup (1989) $ 37,000 Parks dept. DPW Survey#1 Ford Explorer(2000) $ 32,000 Engineers DPW Curb /sidewalk $ 25,000 Pedestrian safety $ 948,000 New FY12 capital requests: November 2011 Town Meeting School Fac. Building study School Fac. Carpet/flooring Birch Meadows Dispatch Local share of $50k project DPW West Street to 100% design DPW Road improvements* DPW Curb /sidewalk* $ 50,000 study alternatives - early childhood space needs $ 24,000 floor failing due to old steam leak (leak repaired) $ 10,000 tie in equipment with exisiting technology $ 55,500 moved up from FY14 $ 231,000 Neighborhood repairs ( *if 40R funds) $ 50,000 Pedestrian safety ( *if 40R funds) $ 420,500 FY13 Capital Requests Dept Request Estimate Category Reason Town Fac. DPW: Cemetery Bldg design $ 100,000 Town Fac. Windows & doors: Senior Ctr $ 10,000 $ 110,000 School Fac. Killam project - up to $4.1 million School Fac. Modular classrooms $ 400,000 Schools Technology $ 75,000 Schools Vehicle $ 42,000 School Fac. HVAC /Energy: Parker $ 12,000 Fire Pickup Truck (1996- 12yrs) DPW Roads (local share) DPW Skim Coat/Crack Seal DPW Snow Blower DPW Snow Blower DPW Dump Truck C2 (1996) DPW Tractor Ford 445 DPW Playground DPW Fence replacement DPW Toro leaf vac (1993) DPW Curb /sidewalk DPW Survey Equipment DPW Mower SKAG 52; (1995) DPW Street sign replacement $ 529,000 $ 36,000 $ 36,000 $ 450,000 $ 50,000 $ 78,000 $ 66,750 $ 63,000 $ 48,700 $ 45,000 $ 30,000 $ 28,000 $ 25,000 $ 20,000 $ 17,000 $ 10,000 $ 931,450 $ 1,606,450 $ 1,500,000 $ (106,450) ADA issues; main office; windows; gym floor two classrooms at location TBD if needed wireless access, virtualization replace 1999 Chevy pickup exhaust fans Previous over - ride /accelerated pace Previous over - ride /accelerated pace Parks dept. Annual playground (Sturges) DPW garage Pedestrian safety Engineering Cemetery Projected Funding available (maximum) Projected Deficit Town of ea ing, MA FY -2011 FY -2012 FY -2013 FY -2014 FY -2015 FY -2016 FY -2017 FY -2018 FY -2019 I FY -2020 FY -2021 FY12.21 Projected use of Sale of R7E Fund 300,000 300,000 250,000 200,000 150,000 ( 100,000 50,000 - - - 1,050,000 5% NAR policy • debt & capital 3,540,577 3,533,287 3,675,000 3,755,115 3,839,605 3,925,996 4,024,146 4,124,750 4,227,869 4,333,565 4,441,904 39,881,237 Debt Schedule- Net Included Debt 2,897,776 2,807,632 2,395,069 2,163,177 2,460,289 2,246,247 2,131,843 2,001,902 1,311,913 942,488 886,650 19,347,210 Allowance for energy savings 317,869 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,000,000 Suggested Capital Funding 960,670 1,025,655 1,579,931 1,891,938 1,679,316 1,979,749 2,192,303 2,422,848 3,215,956 3,691,077 3,855,254 23,534,027 VOTED CAPITAL FUNDING 993,000 948,000 1,500,000 1,800,000 1,600,000 1,900,000 2,100,000 2,400,000 3,200,000 3,700,000 3,850,000 22,998,000 SUPPLEMENTAL CAPITAL 420,500 TOTAL CAPITAL REQUESTS 993,000 1,368,500 1,606,450 2,055,800 2,033,100 2,804,700 3,189,600 2,738,600 4,902,400 4,039,500 1,941,200 26,679,850 Annual Surplus (De hcit) - (106,450) (255,800) (433,100) (904,700) (1,089,600) (338,600) (1,702,400) (339,500) 1,908,800 Cumulative Surplus (Deficit) - (106,450) (362,250) (795.350) (1,700,050) (2,789,650) (3,128,250) (4,830,650) (5,170,150) (3,261,350) Dedicated to Roads 425,000 450,000 500,000 550,000 1 600,000 650,000 700,000 750,000 800,000 850,000 900,000 6,750,000 Remaining Funding for other requests 568,000 498,000 1,000,000 1,250,000 1,000,000 1,250,000 1,400,000 1,650,000 2,400,000 2,850,000 2,950,000 16,248,000 Summary Schools • General - 50,000 517,000 75,000 75,000 75,000 75,000 75,000 1 75,000 75,000 75,000 1,167,000 Buildings - Schools (non Energy) 20,000 73,000 - .118,000 501,000 526,000 154,000 63,000 1,504,000 685,000 - 3,624,000 Buildings - Schools (Energy) - 74,000 12,000 12,000 - 42,000 158,000 - 15,000 25,000 26,000 364,000 Buildings - Tom (non Energy) - 157,000 100,000 60,000 40,000 327,000 469,000 202,000 280,000 - - 1,635,000 Buildings • Municipal (Energy) - 65,000 10,000 10,000 65,000 20,000 20,000 15,000 - - - 205,000 Community Services - - - - - - - - - - - - Finance - - - 60,000 60,000 - - - - - - 120,000 Library - - - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 Public SOW- 255,000 14,000 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 339,000 2,673,100 Public Safety - Police - 10,000 - 35,000 - - 20,000 - 45,000 - 400,000 510,000 Public Works - Equipment 115,000 69,000 321,450 177,800 293,100 275,100 672,100 752,400 522,600 728,500 96,200 3,908,250 Public Works - Parks 8 Cemetery 45,000 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Public Works • Roads 558,000 811,500 535,000 575,000 625,000 1 675,000 1 750,000 800,000 850,000 900,000 950,000 7,471,500 TOTAL CAPITAL REQUESTS 993,0001 1,368,500 1,606,450 2,055,800 2,033,100 2,804,700 3,189,600 2,738,600 4,902,400 4,039,500 1,941,200 26,679,850 FYI Voted Difference vs Budget FYI ACT FYI FY12 Budget Police wages $ 3,594,381 $ 3,698,465 $ 104,084 2.90% Dispatch wages $ 385,945 $ 398,240 $ 12,295 3.19% Police union no contract Superior no contract Patrol Police -OT Non -union Police Chief Clerks Parking Animal Busn Adm Crossing Guards Training Fitness Cell monitors Dispatch union Contract Dispatch Dispatch -OT Non -union Dispatch Head Disp Temp Offset $ 918,538 $ $ 1,971,969 $ $ 236,000 $ 3,126,507 $ 136,534 $ 85,858 $ 16,631 $ 16,307 $ 68,865 $ 120,929 $ 10,000 $ 8,250 $ 4,500 $ 467,874 $ 339,554 $ 43,200 $ 382,754 $ 57,191 $ 2,000 $ (56,000) $ 3,191 by Contract $ 337,231 $ 343,905 $ 4,351 1.28% $ 44,000.00 $ 800 1.85% $ 387,905.00 $ 5,151 1.35% 2.00% $ Assume 2% $ 1,144 2.00% $ 918,537 $ 936,908 $ 18,370 2.00% 1,970,374 $ 2,009,781 $ 37,812 1.92% $ 275,000 $ 39,000 16.53% $ 3,221,689 $ 95,182 3.04% 2.00% $ 139,265 $ 2,731 2.00% $ 87,575 $ 1,717 2.00% $ 16,964 $ 333 2.00% $ 16,633 $ 326 2.00% $ 70,242 $ 1,377 2.00% $ 123,348 $ 2,419 2.00% $ 10,000 $ - 0.00% $ 8,250 $ - 0.00% $ 4,500 $ - 0.00% $ 476,776 $ 8,902 1.90% by Contract $ 337,231 $ 343,905 $ 4,351 1.28% $ 44,000.00 $ 800 1.85% $ 387,905.00 $ 5,151 1.35% 2.00% $ 58,335 $ 1,144 2.00% $ 2,000 $ - 0.00% $ (50,000) $ 6,000 - 10.71% $ 10,335 $ 7,144 223.87%